HomeMy WebLinkAboutPurchase Of Services For Juvenile Offenders Program (2)
Augusta Richmond GA
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DOCUMENT TYPE:
YEAR: 02
BOX NUMBER: \ 1
FILE NUMBER: ) Co t.{ CJ I
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COUNCIL OF JUVENILE COURT JUDGES
Judge William P. Bartles, President 0 F G EO RG IA Judge James E. McDonald, Jr., Secretary
Judge Peggy H. Walker, President-Elect Judge Stephen H. Andrews, Treasurer
Judge Robin Nash, Vice President Judge James Morris, Immed. Past President
Eric J. John, Executive Director
September 20,2002
Honorable Herbert E. Kernaghan Jr.
401 Walton Way, Room # A113
Augusta, GA 30901
RE: Grant Award for Richmond County's Purchase of Services for Juvenile Offenders Program
--'Subgrant #02B-ST-0002
The Grants Committee of the Council of Juvenile Court Judges of Georgia is pleased to announce
the 2002-2003 grant awards for the Purchase of Services for Juvenile Offenders Proaram. The
program's total budget for grant cycle October 1, 2002 through September 30, 2003, is
$1,300,000.00. The budget consists of $1,100,000.00 in federal funds and $200,000.00 in state
appropriated funds. The federal dollars are provided through a grant under the Juvenile
Accountability Incentive Block Grant (JAIBG) Program, as part of the FY1998 Appropriations Act
(P.L. 105-119), administe'red by the Children and Youth Coordinating Council. The state dollars
are provided through a legislative appropriation to the Council of Juvenile Court Judges.
Richmond 'County has .been awarded $12,000.00. Grants were awarded to 138 of the 143
counties that applied for funding. Maximum grant awards a county could receive were $19,500.00
and the minimum amount was $3,500.00. These funds can be used in the areas of Community
Works,' EduCationlTutorial Assistance, Counseling (Individual and Group), Psychological
Evaluations (for predispositional juveniles and juveniles on probation), Drug Screenings, and
Therapeutic Care.
Enclosed with this letter are the Statement of Grant Amount and the General Conditions. Both
documents must be signed, by a county official, and returned to the Council within 30 days of
receipt of this letter. If not received within 30 days, the county's grant funds are subject to
deobligation. '
A representative from Richmond County attended a grant workshop during the month of August
and received the new program handbook. Please be sure that only the forms in the new handbook
are used beginning with the new grant cycle. Should additional material be needed, please contact
the Grants Administrator, Benita Baldwin Brown, at the Council office.
With Regards, .
!i1taClf ~cm ~
TracyLawsonGraham..: .' , ,
Grants Committee ChairPerson
Enclosures
230 PEACHTREE STREET, N.w. . SUITE 1625 . ATLANTA, GEORGIA 30303 . (404) 657-5020 . FAX: (404) 657-5038
COUNCIL OF JUVENILE COURT JUDGES OF GEORGIA
230,Peachtree Street, NW,
Suite 1625
Atlanta, Georgia 30303
STATEMENT OF GRANT AMOUNT
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Subgrantee:
Grant Period:
CFDA #:
Richmond County
October 1, 2002 thru September 30, 2003
16.523
Grant Award:
Date of Award
Subgrant #:
$12,000.00
September 18, 2002
02B-ST -0002
Project Title: Purchase of Services for Juvenile Offenders Program
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A grant award is hereby made in the amount and for the period shown above of a grant under the FY
1998 Appropriations Act; P.L. 105-119, the Juvenile Accountability Incentive Block Grant (JAIBG)
Program, to the above-mentioned subgrantee. This award is in accordance with the plan set forth in
the application of the above-mentioned subgrantee and subject to the attached general and special
conditions.
This award is subject to all applicable rules, regulations and conditions as prescribed by the Children
and Youth Coordinating Council'sSubgrantee Grants Management Manual, Financial Management
Circulars 74-4 and 74-7, OJARS Guideline, Manual Financial and Administrative Guide for Grants
(M71 00,1 B). It is also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government, consistent with the purposes and authorization of P.L.
90-351, as amended, and P.L. 93-415, as amended.
This grant shall become effective October 1, 2002, provided that within thirty (30) days of the award
execution date (below) or date of receipt, which ever is later, this properly executed original of the
Statement of Grant Award is returned to the Council of Juvenile Court Judges of Georgia.
Seotember 18. 2002
Date Executed
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, I, Bob Young j acting under my authority to contract on behalf of the subgrantee,
hereby, signify acceptance for the above-described grant on the s and conditions stated above or
incorporated by reference therein.
1(}1/~1J2..
Date of cceptance
Mayor
Title (Typed)
F:grantslStatement of Grant
Purchase of Services for Juvenile Offenders Program
Grant Period October 1, 2002 thru September 30, 2003
GENERAL CONDITIONS
Richmond County
1 . The subgrantee understands that the Council of Juvenile Court Judges of
Georgia is an administrative facilitator of these grant funds.
2. Requests for proposals or invitations for bids issued by the subgrantee to
implement the grant project are to provide notice to prospective bidders that the
OJJDP organization conflict of interest provision is applicable in that contractors
that develop or draft specifications, requirements, statements of work and/or
RFP's for proposed procurement shall be excluded from bidding or submitting a
proposal to compete for the award of such procurement. Reference.OJARS
Guideline Manual (M71 00.1 D).
3. All contracts and purchases must be awarded in accordance with state and
federal regulations as specified in theSubgrantee Financial Manual. All
purchases of services mustbe in accordance with the standard rates within your
area. A criminal background check must be completed on any person
supervising juveniles performing community works.
4. The subgrantee agrees that when issuing statements, press releases, requests
for proposals, bid solicitations, and other documents describing the program,
funded in whole or in part with federal money, shall clearly state (1) the
percentage of the total cost of the program which will be financed with federal
.funds, (2) the dollar amount of federal funds for the project or program, and (3)
the funding source of federal funds.
5. Subgrantee must provide written notification to the Council of Juvenile Court
Judges that this program has been implemented within thirty (30) days of the
date of this grant award. FAILURE TO DO SO MAY RESULT IN LOSS OF
GRANT FUNDS.
6. A project analysis report must be sent to the Council of Juvenile Court Judges on
an annual basis.
7. The subgrantee must provide for an annual independent audit of its financial
operations including compliance with applicable federal and state regulations, in
accordance with OMS CircularA-128 Governmental Organizations, Program
Activities and Functions, the Guidelines for Financial.and Compliance Audits of
Federally Assisted Programs, any compliance supplements approved by OMS
and generally accepted auditing standards established by the American Institute
of Certified Public Accountants as well as all applicable state laws.
Continued on next page
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GENERAL CONDITIONS -- CONTINUED
8. ' All financial records must be maintained in good order and must be available at
all times during the regular business day for audit purposes to the CJCJ, CYCC,
OJJDP, the Comptroller General of the United States, or their representatives.
9. The subgrantee is obligated to keep all information pertaining to this program
including statistical and financial, for a period of three (3) years.
10. Subgrantee must submit by close of this grant period, a plan for local or state
assumption of funding for services provided through this grant.
Special Conditions
Below are the approved categories and budgets for Richmond County's 2002-2003
grant:
Aooroved Cateaorv
Community Works
Education-- Tutorial Assistance
Counseling--Individual
Counseling--Group
Aooroved Budaet
$5,000.00
$2,000.00
$1,000.00
$4,000.00
The total grant award for Richmond County is: $12,000.00.
Any changes to, Richmond County's program, from the above-listed approved services,
must receive orior aooroval from the Council Ju nil Court Judges. Any changes
must be requested in writing.
~ County Official's Sign
Mayor
Title
On Behalf of Richmond County
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Date o( Acceptance
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DEPARTMENT OF JUVENILE JUSTICE
Orlando L. Martinez, Commissioner
2 Peachtree Street, Atlanta, Georgia 30303-3139
404-657-2410 FAX: 404-657-2479
Au'gusta-Richmond County Law Enforcement Center
Room A-113, 401 Walton Way
Augusta, Georgia 30901-2437
(706) 821-1185 FAX: (706) 821-1196
TO:
Honorable Mayor Bob Young
Bill Dean - Juv~nile Program Manager ~
FROM:
RE:
Purchase of Services for Juvenile offenders grant
DATE:
September 27,2002
Please find the enclosed documents concerning our grant award from the Council of Juvenile
Court Judges. This Purchase of Services Grant will allow our court to continue. our community
service, counseling, restitution and other treatment programs for the coming year beginning
October 1,2002.
Please have this item placed on the ARC Public Safety Committee agenda for October 7th since
we are asked to have the grant signed and returned to Atlanta by the end of the month.
This is an ongoing grant where Richmond County youth have benefited from since 1979 and all
funds are reimbursed to ARC at 100%. Please let me know if there are any questions concerning
this important matter.;
Thank you for your continued support and efforts concerning the Richmond County Juvenile
Court.
BD:amo
cc: Fred Russell
Marion Williams
Enclosures
Agenda Letter