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Home My WebLink AboutOBIC III Facility Management System Augusta Richmond GA DOCUMENTNAMEQ\6\C- \\\ yac..\\\~ m~en\- 8Q~ DOCUMENT TYPE: YEAR: BOX NUMBER: ot FILE NUMBER: \ l\3l\ 3 NUMBER OF PAGES: 8. .; QBIC III FACILITY MANAGEMENT SYSTEM QBIC III Computerized Facility Management Systems provide a comprehensive solution for successful owners and managers interested in measuring the performance of the people, things, and money ,involved in their daily operations. It's our position that, if it can't be measured, then it can't be managed. Effective measurement begins with the simple, yet disciplined, use of QBIC III. Effective management, results from the powerful data output generated from QBIC III high integrity relational database files and reports. Significant benefits will accrue in the operating costs, comfort, reliability, and safety of any facility. At this time, we offer several QBIC III programs to meet the needs of our clients. Dependent upon your needs, we offer two Windows-based systems, QBICWin for Windows version 2.0, and QBICFlex for Windows version 1.0. QBICWin for Windows version 2.0 is a non-flexible system. The modules, fields, prompts, and menu options may not be modified by the end user. However, representatives of QBIC III Systems, Inc. can perform any necessary modifications to the QBICWin modules and screens; add, edit or delete data fields and create entire program modules, specific to your operation/facility type and equipment profile. In essence, the system adapts to your current or planned method of operation making the transition to a user-friendly, computerized operation as smooth and transparent as possible. Currently, we offer a flexible QBICFlex version 1.0 for Windows. This flexible system is fully customizable to mirror and enhance the daily operations of maintaining even the most complex facilities. These systems allow you to fully customize and enhance the program to meet the operational needs of your facility. End users can modify screens and windows; add, edit or delete data fields and create entire program modules, specific to your operation/facility type and equipment profile. Essentially, these flexible systems provide the end user, based upon security access, to have extensive control of the software program and design. QBICFlex has been written to utilize the system and program files in our current QBIC III version 7.1 or QBIC III version 6.1, with little or no 'additional modifications. QBIC III is an open architecture system designed to integrate with other facility management technologies. Common facility management technologies include: Energy management controls, Life safety systems, CAD, Bar-coding, imaging, Fueling systems and Sub-metering of utilities. The Integration of these technologies provide accurate, real-time operating data for the automatic analysis and response to critical conditions. QBICWin For Windows FEATURES . User friendly point-and-click capabilities. . On-line Context Sensitive Help. . Ease Data entry by utilizing picklists to populate multiple data fields. . Define pick lists from any field. . View all records in a browse mode, point-and-c1ick to view as a form. . Close out work orders quickly and efficiently, while adding your labor and/or materials. . View PM schedules and labor requirements for any week of the year. . Choose pre-defined reports from our comprehensive report library. . Create your own reports, simplified through the use of Report Wizard. . Print or fax information to remote locations. . Request work orders through cc:Mail. . Send and receive Customer Surveys via cc:Mail . Single user and network configurations. . Multiple levels of access \ read \ write \ edit security. . Interactive \ relational database format. . Data Download \ Upload capability. The following are available in QBICFlex only: . Modify screens and controls to mirror you operations and work flow. . Add new controls to your QBIC III system with our new toolbox such as: data fields, pushbuttons, and radiobuttons. . Add user programs to screens and controls. QBICWin Modules . Work Order Tracking, including Labor and Materials . Asset/Component Management . Preventative Maintenance Scheduling and Tracking . PM Guides/Checklists . Warranty Tracking . Stock Inventory . Spare Parts List . Purchase Orders . EmployeeNendor Cost and Time Management . Survey and Track Customer Satisfaction RAV!BARCODESOFnNARE RA V is QBIC's new barcode program for small DOS operated hand held devices and portable computers. RA V is designed strictly to ease the process of gathering and preparing data for uploading into your QBIC III System. RAV gathers all of the information it needs for operation from text files stored on disk. Within these files, you can define the structure of databases to hold your collected information, menus to prompt users and input screens for your data gathering. The data can be downloaded from your handheld device to your computer. QBIC III has the ability to easily upload the collected data into the appropriate files, whether they are the Workorder, Labor, Materials, Stock, Component or any other files you choose. Therefore, you can complete your workorders, add labor hours, and materials used all without having to do any manual data entry. SOFTWARE The QBIC III Computerized Facility Management System is a flexible database system that will enhance the efficiency of current operating and maintenance procedures. The system files are all relational which provides a one to many data posting format for input by the user and comprehensive report output for the manager. IMPLEMENTA TION Implementation services provide customers the ability to gain control of their operations in a timely and efficient manner. Normally, customer staffing levels do not permit the concurrent use of time to manage daily workloads as well as implement state of the art technologies. It is our experience that the number one cause of failure for all Computerized Management Systems is implementation or lack thereof. QBIC III Systems, Inc., provides implementation that brings it all together. The implementation process includes performing a needs analysis, establishing a baseline of existing data in both manual and electronic formats, data gathering, system modifications, mapping in data, scheduling preventive maintenance, creating specialized management reports, establishing data exchange links with other systems, and user training. ANNUAL MAINTENANCE Annual Maintenance for the QBIC III Computerized Facility Management System is a valuable service to all of our customers. It provides unlimited telephone support for users experiencing problems with the use of their system. On-Line telephone support is available through the use of pcANYWHERE, for customers that have telephone and modem capability. Annual maintenance support re-enforces the users and managers capability to troubleshoot, and correct any problems that may occur while operating the QBIC "' System. TRAINING Training is essential for all individuals involved in planning, modification, implementation, and use of the QBIC III Computerized Facility 'Management System. Training for the system is presented in four (4) two day courses. The courses offered by QBIC are: QBIC III Fundamental Operations, Advanced Operations, Structures & Concepts, and Advanced Applications. Any local on-site training requires the customer to provide adequate training facilities and all necessary computer equipment. It has been a pleasure to submit this information for your review. If you have any questions, please feel free to call me at your convenience. Sincerely, Todd A. Goldbeck QBIC III Systems, Inc. SOFTWARE PRICE LIST DESCRIPTION QBICWinlMS SQL for Windows Version- a 20% discount will be applied for multiple system purchases Additional Departmental Database- OPTIONAL ITEMS Additional QBICWin/MS SQL Nodes Block of 5 Additional QBICWinlMS SQL Nodes RA VI Data Collection Software Additional RA VI Data Collection Software RA VI Software Modifications . New Workorder Input Module and Upload . Workorder Labor Program and Upload . Workorder Material Module and Upload Please Note: It is not necessary to purchase any modules with the RAV! Software. The Modules listed above are some of the available RAV! Modules. RAV! Is fully customizable and can be programmed and modified by QBIC or our clients, PRICE $ 24,995 Includes one node $ 2,500 each $ 1,000 each single node $ 4,000 per block of 6 $ 500 for initial Barcode Reader Installation $ 250 for each additional Barcode Reader Installation $ 1,800 $ 2,700 $ 1,500 IMPLEMENTATION PRICE LIST DESCRIPTION * Data Conversion- Data Conversion, Data Mapping and Data Verification. System Testing and Basic operational demonstration, * Modifications- Utilities Customization to include modifications to the ComponentIWorkorder Module fields to include additional fields to allow for Customer address and information. Additional modifications to allow linking to external files will be bid additionally once specifications are received and reviewed. * Main Server Instal/ation- To include System installation and installation of 3 additional Departmental Databases. * Web Page Work Request and Interface to QBICWin Travel and Lodging MAINTENANCE PRICE LIST DESCRIPTION QBICWinIMS SQL version Annual Support Each additional Node Additional Departmental Database Annual Support ADDITIONAL TRAINING PRICE LIST DESCRIPTION ~ Training at QBIC facilities. ~ Local, on-site at customerlocation. PRICE $ 3,200 (upgrade system) $ 4,000 $ 3,100 $ 4,500 $ COST PRICE $ 2,000 per Network System (1 node) $ 100 each additional node $ 1,000 each additional Departmental DB PRICE $ 225 per person per day $ 1,000 per day (max/mum of 8 students) . Q~IC TEL:1-301-854-3930 Jun 10'99 10:44 No.003 P.02 OBIC III 5Y5TEM5, INC. WMPUTERIZEO FACILITY MANAliEMENT June 10, 1999 System ProDosed for Auausfa Richmond County Government QBICWin/MS SQL Version Software: Additional Departmental Databases (4): Modifications (Utilities System): Data Conversion (upgrade system): Installation of QBICWin DB on Main SeNer: Additional Nodes (9 additional nodes) Travel and Lodging: Training (3 days on-site): Annual Support: *Total System Cost: QBIC 11/ Systems, Inc. $ 24,995(1 node)*** $ 6, OOO(Discount Applied) $ 4,000*****fr $ 3,200 $ 3,900 $ 7,200 $ 3,240 $ 3,000**,*** $ 6.900(10 nodes)--'" $ 62,435** Richman County Government ~- ifvt ... Prices will remain in effect for 30 days. CIfJIf- ** Please note: QBIC 11/ Systems, Inc. requires that a 25% reta nef fee is paid 7/0 /qq prior to the start of work. All Purchase Orders must provide for progressive invoicing. *** Total System Cost does not include training which is optional. Please refer to the preceding page for training costs, Total software cost includes discount for multiple system purchase. **** Annual Maintenance must be purchased at time of system purchase. ***** Three days customized training on-site. ****** Utilities Customization to include modifications to the ComponentlWorkorder Module fields to include additional fields to allow for Customer address and information. Additional modifications to allow linking to external files will be bid additionally once specifications are received and reviewed. 10005 Old Columbia Road · Suite N-160 Columbia. MD 21046 (301) 854-9805 FAX (301) 854-3930 · INTEGRA TED SYSTEMS TECHNOLOGIES & ENGINEERING. AUGUSTA-RICHMOND COUNTY COMMISSION BOB YOUNG Mayor JAMES B. WALL CITY ATTORNEY P. O. Box 2125 454 GREENE STREET AUGUSTA, GEORGIA 30903 Bus. (706) 821-2488 Fax No. (706) 722-5984 E-Mail: JWall@co.richmond.ga.us ULMER BRIDGES JERRY BRIGHAM HENRY H. BRIGHAM RICHARD L. COLCLOUGH FREDDIE L. HANDY WILLIAM B, KUHLKE, JR. WM. "WILLIE" H. MAYS, III J, B. POWELL STEPHEN E. SHEPARD LEE BEARD Mayor Pro Tem CHARLES R. OLIVER, P E. CPA Administrator July 26, 1999 Ms. Lena Bonner Clerk, Commission 8th Floor, City-County Bldg. Augusta, GA 30911 Dear Lena: I enclose herewith the original of the contract between Augusta and QBIC III Systems, Inc. Please include this in the City's permanent records. With best personal regards, I am Yours very truly, ~ James B. Wall JBW/sjp Enclosure Cc: Clifford Rushton