HomeMy WebLinkAboutLocal Assistance Grant
Augusta Richmond GA
DOCUMENT NAME: Lo:::-C\ \ . A0Cj ( ~Qh C-c. q Van 1--
DOCUMENT TYPE:
YEAR: 1[;00
BOX NUMBER: q
FILE NUMBER: / 41 gO
NUMBER OF PAGES: 3,J~~ '
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Application for Local Assistance Grant
Local Assistance Grams are made pursuant to o.c.G.A. ~50-8-8(a) which provides in pertinent pan:
''The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by amo~nt, recipierz.t, and purpose in an appropriation to the department"
1. Recipienr identified by the General Assembly in Appropriations Ace:
Richmond County
2. AmOUnt appropriared by General Assembly:
$10,000
3. Purpose of the Local Assisrance Gram as specified by the General Assembly in the Appropriations Act:
Training for the Richmond County Marshals Department
4. lnfi)rmation Required by the Deparrmenr of Community Affairs for Award:
a. Plc::lSe provide a der3iled description of the projecr, locarion, type of work to be iniriared. and for what purposes the funds
awarded through this granr would be used. .Att:ach addition~ pages if necessary.
r
Specialized Training; Travel to and from training and Tra~ning supplies and
equipment.
b. PI.ease provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Granr
10.000
10,000
Local Govt:.
-, Other
Total
c. Provide expected project Start up and project completion dates:
-ill. - ~ - -2L
~-2Q..-~
B<ginning Dare
Comp~tion DtZU
t~
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'; 5. Concact Informacion: Ple:lse provide ch~ rollowing conract inforffi:lcion for che g~:lnr.
Name:
Rhonda M. Evans
Address:
530 Greene Street, Room 704
City:
Augusta
Scace: GA
Zip: 30911
Tc:lephone: (706) 821-2517 Facsimile: (706) 821-2557 E-mail: re1255@co.richmond.ga.us
Name:
Address:
City:
Scare:
/--Ztp: -
Telephone:
Facsimile:
E-mail:
6. C:rtification
I. the undersigned authorized represenrative of the local governmenr described in this application. certify that co the
bc:st of my knowledge. the information in chis application is crue and correct: and the Local Assistance Granc subject:
co chis application will be used for the purposes ouclined above. I further cernfy the local governmenr described in
~Qci n h" ill R,X;::';; ",dauiliori<y '0 <xp=d fund. 10, d" P"'P"" m lorn, hmin.
Bob Yo ng, ayor
A..moriud &pmmtativ~
Date
Name (pka.s~ prinr)
1itU
For additional information or assistance.
please conract Amy Thompson ac (404) 679-3154 or Bobby Scevens ac (404) 679-4943.
5/99
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Grant No. OO-C-L-327
STATI~ OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 28th day of July 1999. by and between the Department of
Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Richmond
County. a political subdivision of the State of Georgia (hereinafter referred to as the "Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of O.C.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
- WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreerrient and
expend funds for the purposes set forth herein; ,
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $10.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the. purposes provided herein shall be retumed to the
Department. no later than completion of the project.
3. Disbursement of Funds. ,Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$7.500
-
Within ten days of the Department's receipt of the executed
, Agreement.
$2.500
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$10.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant No. 00-C-L-327
Page 2 of 4
5. ,Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws. ordinances, rules or regulations, including but not limited to, O.C.G.A. 1345-10-20
through 1345-10-28 and O.C.G.A. 1336-67 A(l) through 1336-67 A(4) and that the aforementioned parties
shall .continuously comply with the same throughout the term of this Agreement., Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Binding. Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all. the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
confolmance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditinfl. Upon request, the Recipient agrees to provide the
Department with any information, documents and/or photographs .the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project, and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based on an audit report, financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
either funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreell).ent, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No A.E!ency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
resp.ollsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement, with or without cause,
upon :tlve business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion, that the
,Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement:. (Hi) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
:.:
Grant No. OO-C-L-327
Page 3 of 4
12. Entire A.e:reement. This Agreement constitutes' the entire agreement among and
between the parties. There are no represeI)tations, oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
IN WITNESS .WHEREOF. the parties hereto have executed this Agreement as of the date first
written above.
FOR THE RECIPIENT
FOR THE DEPARTMENT OF COMMUNITIAFFAIRS
. By:
By:
ct:~
Attachments: Exhibit A. ~Scope of Services~,
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Grant: No.OO-C-L-327
Page 4 of 4
EXHmIT A
The Local Assistance Grant shall be used by Richmond County for training for the Richmond County
Marshals Department.
GEORG~ DEPARTMENT OF .
COMMUNITY AFFAIRS
m{tf~5Dt-l'r
August 17, 2000
Ro~' E. Barnes
1\7\ GOVERNOR
V ~-JfY(jJ
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Jim Higdon
COMJ\llSSIONER
Honorable Bob Young
Mayor
'Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
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Dear Mayor Young:
Enclosed is the final payment in the amount of $2,500 under Local Assistance Grant
#OO-C-L-327 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
RECEIVED
~ ! 18 2 1 2000
d::e;lf--
Un Higdon
Commissioner
II'.~,. 'lor'." ~tt;IV'
lVtuY ~. '~..' ~ ~ :,--~
Augl1Sta-.Rfc1lr~;Oi~d Ccooty
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Enclosure
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EQUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231. (404) 679-4940
www.dca.state.ga.us
An Equal Opponunit)' Employer
@ Recycled Paper
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1dOl No: 0000013727
IdorName: AUGUSTA-RICHMOND COUNTY
INVOICE
NUMBER
1000250000
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INVOICE
DATE
08/10/2000
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000014412
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STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
ATLANTA, GA
BANK 1100-1000
GROSS
AMOUNT
2,500.00
DISCOUNT
TAKEN
Check No:
Check Dille:
Check Total:
0.00
10 /- O()OOO 0-.3 3Y 3//0
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0000040359
08/11/2000
$2,500.00
AMOUNT
PAID
2,500.00
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AUGUSTA-RICH140ND COU~TY~
530 GREENF'STREET '
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Office of The Clerk of Commission
Lena J. Bonner, CMC
, Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 -. FAX (706) 821-1838
MEMORANDUM
TO:
Ms. Donna Williams, Interim Finance Director
FROM:
Lena J. Bonner, Clerk of Commission
DATE:
January 14, 2002
SUBJECT: Department of Community Affairs
Local Assistance Grant Awards
Enclosed is a check in the amoul1t of $7,500 from the Department of Community Affairs
as final payment under grant no. 01-C-L-451 Richmond County Marshal's Department.
E
ORGANIZATION GRANT NUMBER AMOUNT
Richmond County 01-C.:L-451 $7,500
Marshal's Dept.
Thank you.
Enclosure: Check
Cc: Honorable Steve Smith, Richmond Marshal
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Laura Meadows
COMMISSIONER
Roy E. Barnes
GOVERNOR
January 10, 2002
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $7,500 for Local
Assistance Grant" #01-C-L-451 to Augusta-Richmond County.
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
~::::a~~:r--
Comn~issioner
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Enclosure
EQUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E.. Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
[ RICBKOND COUNTY IlARSBAL' S DJlI'T.
I1ECIPIENT: ' ,
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-451
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand comer of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
----,-- ,---" (404) 679-4943 or Amy Hill at (404) 679-3154.
CERTIFICATION:
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Authorized
Si attIre
Date
(,-I'l
BOB YOUNG,
Name and Title
y '.
Marshal's Office of Richmond County.
M. STEVE SMITH
MARSHAL
(706) 821-2517
ROOM 704 CITY-COUNTY BLDG. (11)
AUGUSTA, GEORGIA 30911
(706) 821-2368
FAX: (706) 821-2557
December 17, 2001
Ms. Lena Bonner
Clerk of Commission
530 Greene Street
Augusta, Georgia 30901
Dear Lena:
Please find attached copies of the paperwork regarding a grant in the
amount of $30,000 from the Georgia Department of Community Affairs from Fiscal Year '
2001 State Budget. Our office received 22,5000 in early 2001 and we have expended
those funds and I would like to request for final payment in the amount of$7,500. The
monies were designated for "Specialized Training" and we have complied with the
requirements and we are ready to receive the final payment.
If there are any questions, please feel free to contact me.
Sincerely yours,
M. Steve Smith,
Marshal
MSS/rme
.. ..
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
July 18, 2000
Mr. M. Steve Smith, Marshal,
Richmond County Marshal1s Department
Room 704 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Dear Marshal Smith:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant f70m Fiscal Year 2001 State Budget, which was awarded to your
agency through the efforts of oUr local Legislative Delegation. Please complete the higWighted
areas on the form and return promptly to my attention at the following address.
Lena J. Bonner
Clerk of Commission's Office
Room 806 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Should you have any questions or need any additional information, please feel free to call.
Very truly yours,
~ e,
Clerk of Commission
Enclosures:
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GEORGIA DEPARTMENT OF
COMMUNITY' AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
November 27,2000
Honorable Bob Young. Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $135,000 representing the first payment under the following
Local Assistance Grants:
$ 22,500 m~ I4ut i
$112,500 1J1tJ/;l,,~ /l14"fr'GI;n I~
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant
Request for Final Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Grant No. 01-C-L-451
Grant No. 01-C-L-452
Please also be aware that as the recipient ofa Local Assistance Grant, you are now required under a
nc::w law effective January 1, 1999 to' provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements. please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were,able to'assistyclU with,the funds provided: If you ' have any questions, ,
please call Amy Hill at (404) 679-3154,
Sincerely,
Q~ t-\;y--
Jim Higdon
Commissioner
Hf/ja
Enclosures
60 Executive Park South, N.R.. Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal OpI!onunity Employer
@ Recycled Paper
'.EQUAL HOUSING ~
OPPORTUNrrY 'L.:J
Office, of The Clerk of Commission
Lena J. Bonner, CMC
Oerl< of Commission
NanCy Morawski
Deputy Cieri<
Room 806 - Munidpal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX. (706) 821-1838
MEMORANDUM'
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: November 29,2000
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks in the amounts of $135,000 and $36,750 from the Department of
Community Affairs. Please issue Augusta-Richmond County checks to the following Local
Assistance Grant Recipients.
ORGANIZATION
Richmond County
Marshal's Dept.
National Legacy
Foundation
Master City Little League
Easter Seals
Safe Communities
GRANT NUMBER
o I-C-L-451
GRANT AMOUNT
$22,500
. ..~l
$112,500
$18,000
$ 3,750
$15,000
.' .
Tharik you for your continued assistinc~.
Enclosures: (2 Checks)
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GEORGIA DEPARTMENT OF
COMMUNITY' AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
November 27,2000
Honorable Bob Young, Mayor.
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
, '
Dear Mayor Young:
. Enclosed is a check in the amount of $135,000 representing the first payment under the following
Local Assistance Grants:
$ 22,500 m~ I!i.ub I.
$112.500 tl/4bJ"at cAt /4'tP4tit!'~
Also enclosed are copies of the executed contracts for your files and Local, Assistance Grant
Request for Final Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Grant No. 01-C-L-451
Grant No. 01-C-L-452
Please also be aware that as the recipient ota Local Assistance Grant, you are' now required under a
new law effective JailUary 1, '1999 to provide certain disclosure ,information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the l)epartment of Audits and Accounts. Under the provisions of the new'law, failure to file the
reqldred information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
cont.act Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have any questions,
please call Amy Hill at (404) 679-3154.
'Sincerely,
Q~ ~t~~
, JIm HIgdon
Commissioner
JH/ja
Enclosures
EQUAL HOUSING 1"~
OPPORTUNITY L:J .
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www;dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
""
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission ,
Nancy Morawski
Deputy Clerk
, Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: . Ms. Donna Williams, Deputy Comptroller
FRiOM: Lena J. Bonner, Clerk of Commission
DA TE: November 29, 2000
SUJBJECT: Department of Community Affairs'
Local Assistance Grant Awards
, Enc:1osed are checks in the amounts of $135,000 and $36,750 from the Department of
Community Affairs. Please issue Augusta-Richmond County checks to the following Local
Assistance Grant Recipients.
ORGANIZATION
!Richmond County
Marshal's Dept.
National Legacy
Foundation
Master City Little League
Easter Seals.
" Safe Communities
GRANT NUMBER
.OI-C-L-A51
GRANT AMOUNT.
$22,500
'.
.?
01-C-L::452
$112,500 .
o l-C-L-2l-49
01-C-L-651
01-C-L-652
$18,000
$ 3,750
$15,000
Thank you for your continued assistance.
Enc:1osures:' (2 Checks)
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Grant No. Ol-C-L-451
'STAT:E OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 6th day of September 2000. by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and .f':ichmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of O.C.G.A. 1350-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts. an amount not to exceed $30.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes ,provided herein shall be returned to the
Department, no later than completion ofthe project.
: 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$22.500
Within ten dciysof the Department's receipt of an .implementation plan.
$7.500
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$30.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
~
Grant No. 01-C-L-451
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. mles or regulations. including but not limited to. O.C.G.A. 945-10-20
through 945-10-28 and O.C.G.A. 936-67A(l) through 936-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legally Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditing.' Upon re.quest. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other' funds from the, Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetinl!s. The Recipient certifies that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Agency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or. representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
. this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the ,grant was awarded; or (iv) has violated any federal. state or
local llaw. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
..
Grant No. 01-C-L-451
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. II, Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City oj LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett,the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433. or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Secgnd
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect":. "cult" and "denomination" also relate to."a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in. God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Allreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
!',
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Grant No. Ol-C-L-451
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS
By:
"
~
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Grant: No. Ol-C-L-451
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County to continue hazardous materials
investigation of illegal dumping.with the Marshal's Department in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility. Grant Recipient must impose t!1at
us.e as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its. historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
hi:3torical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the retum
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
8'0
>
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I".
Application for Local Assistance Grant
Local Assistance Grants are made pursuant to O.c.G.A. ~50-8-8(a) which provides in pertinent part:
"The department shaD make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
Richmond County
2. Am.ount appropriated by Gene~al Assembly:
,. '.
$30,oob .
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Continue hazardous materials investigation of illegal dumping with the Marshal's Department in
Richmond County ,
4. Information. Required by the Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary. .
Grant will be used to, fund personnel, equipment and supplies to continue
locating and investigating hazardous materials dumpsi tes wi thin Augusta-
Richmond County.
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Local Assistance Grant
Project Revenues
.30,000
Project Expenditures
30,000
, Local Govt.
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
&ginning Dille
Completion Date
..
5. Contact Informacion: Please provide che following contaCt information for the granc.
Name:
Rhonda M. Evans
Address:
530 Greene Street, Room 704
City:
Augusta
Telephone: (706) 821:" 2517 Facsimile: (706) 821- 255 7 E-mail: re 1255@co. richmond. ga. us
Name:
Address:
qity:
Telephone:
Facsimile:
State: (';A
Zip: ?;OQll
State:
Zip:
E-mail:
6. Certification
I, the undersigned authorized representative o(che loc:il,government described in this application, certify that co the
best 0 kno .ledge, the information in chis application is true and correct and the Local Assistance Grant subjecc
t~s pli 0 'i be used for ,the purposeS' outlined above. I futther certify the local government described in
~s, . t' I requisite power and authority to expend funds for the pUrposes set forth herein.
u.-Lo' - /wf ..-,".( . . .
~ .. .2..S- .. 2..0..00
Authorized &prnmtative
Bob Young
Name (pkau print)
Mayor
TItle
Dak
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs '
60 Executive Park South, NE
Atlanta, GA 30329-2231
www.dca.state.ga.us
6/00
>
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $25,000 in Local Assistance Grant funds has been
included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the
grant is included on the enclosed application form. To begin the paperwork necessary to
receive this grant, please complete ip detail the attached application fOlm and return it to
my, office. Once we have received and approved the application, we will forward a
contract to you.
We are delighted to assist you with your community development activities. If
you have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at
(404) 679-4943. Thank you.
Sincerely,. / .
~~p
~~ Higdon ~
Commissioners
HI/aha
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
f:.
STATE OF GEORGIA
RICHMOND COUNTY GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~~day of ~~
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and RICHMOND MARSHALS DEPARTMENT hereinafter referred
to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $30,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide
training to improve police protection for the community.
1
." ~
.~
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by genexal law including but not limited to the following:
~
Police and fire protection;
o
Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
~ccounting principles.
2
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,...
1....
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law.
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request' and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
~,
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants' through private
par1:ies is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
thei.r ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary S~cond College Edition 1044
(1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a corrunon system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"organization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a corrununity or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
Jt;, .,
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~
.. ~ ;....
Orgc:lnization as to whether it is "organized out of belief in God or other
supE~rnatural beings" and Organization hereby certifies to Augusta that i. t is not
so <>rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reinlburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
RICHMOND MARSHALS DEPARTMENT
::~A~
' 's its S
~ B'.
~TEST'
ATTEST:
Title:
Sworn to and subscribed
before me this day of
----;-2000.
Notary Public
My Commission Expires:
5
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,.\. t.
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STATE OF GEORGIA GRANT CERTIFICATION FORM
As f{~quired by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
gra01t certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instru.ctions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
e2~ grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
aUldited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400,
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official <;ode of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
pu;blic accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These' procedures include examination of grant application and award
do~cumentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were. used solely for the express purpose or purposes for which the
gr.ant was made.
6.. Whether the local government engages an independent certified public accountant to perform.an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
gr;mt was made. The independent CPA should conduct the engagement in accordance with the
sblil1dards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. Th~s form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual ,~udit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
, Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
,,~. . ~
'I.' ...
STATE OF GEORGIA GRANT CERTIFICATION FORM
A Local Government
B Information For Year Ended
I
C State Awarding Agency
D. Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H . Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line J}
Certification of Local Government Officials
I hav(~ reviewed the information presented above and certify that it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which .the grant was made~ I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signal:ure of Chief Financial Officer
Date
$'
;:
Q;..
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Independent Accountant's ReDort
We have examined managem'ent's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government)'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is responsible for [name of government)'s compliance with this requirement. Our
responsibility is to' express an opinion on management's assertion about the [name of
government)' s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable baSis for our opinion. Our examination does not provide a legal
determination on [name ofgovernment]'s compliance with the specified requirement.
In our opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
n:spects.
v -;.
~
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Marshal's Office of Richmond County
M. STEVE SMITH
MARSHAL
(706) 82]-2517
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ROOM 704 CITY-COUNTY BLDG. (11)
AUGUSTA, GEORGIA 30911
(706) 821-2368
FAX: (706) 821-2557
July 27, 2000
Ms. Lena Bonner
Clerk of Commission
530 Greene Street
Augusta, Georgia 30901
Dear Lena:
Please fmd attached hereto a memorandum from you dated October 22,
1999 regarding a Request for Final Payment on the grant that was awarded our
: department. The monies were designated for "Specialized Training" and we have
complied with the requirements and we are ready to receive the final payment.
If there are any questions, please feel free to contact me.
Sincerely yours,
MSS/rme
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Office of The Clerk of Commission
Lena J. Bonner,CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
July 18, 2000
Mr. M. Steve Smith, Marshal, .
, Richmond County Marshal's Department
Room 704 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Dear Marshal Smith:
Endosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from Fiscal Year 2001 State Budget, which was awarded to your
agency through the efforts of our local Legislative Delegation. Please complete the highlighted
areas on the form and return promptly to my attention at the following address.
Lena J. Bonner
Clerk of Commission's Office
Room 806 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Should you have any questions or need any additional information, please feel free to call.
VelY truly yours,
~
~J.B e,
Clerk of Commission
Enc:losures:
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 7, 2000
Honorable Bob Young
Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $30,000 to Augusta-
Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Sin~erel~ .
ex ;'H' 'd t'-
- ir~~g on
Commissioner
HI/cm
Enclosure
cc: Richmond County Legislative Delegatio~
eaUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
-;
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
.
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 7, 2000
Honorable Bob Young
Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $30,000 to Augusta-
Rk:hmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Sin~erel~
~don
Commissioner
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. 0 Atlanta, Georgia 30329-22310 (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
u'
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7
RECEIVED
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
AUG 3 0 1999
(AUGUSTA-RICHMOND COUNll C<mMISSIOHl
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
August 27, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $25,000 for operating
funds for the Augusta Ballet.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404:679.3154 or Bobby Stevens at 404.679.4943.
o:~(~
Jim Higdon
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
ktt (/IP f!~L -~6
60 Executive Park South, N.R. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
EaUAL HOUSINGi ~
OPPORTUNITY L.:J
* Recycled Paper
;.-
AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: .JWall@co.richmond.ga.us
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B. KUHLKE, JR,
WM. "WILLIEI, H, MAYS, III
], B. POWELL
STEPHEN E. SHEPARD
LEE BEARD
Mayor Pro Tern
CHARLES R, OLIVER, P E, CPA
. Administrator
MEMORANDUM
To:
Augusta Ballet
Fr'om:
James B. Wall
Date:
September 9, 1999
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 concerning local assistance grants for fiscal year ] 999-2000. In that
mt:morandum, he addressed two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the g~ants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
tht: contract must show the scope-of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substa!ltial.
The previous contract which we have used with private entities, which you may have already
signed, meets the first requirement, i.e., it is a contract for services; however, I am concerned the DCA
may reject the earlier contract because it does no! clearly show the scope of services as being in aid of a
lawful activity with a benefit substantially to the County. Therefore, I have revised - the contract to
provide additional language in this regard. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized.
The ~econd concern was the-'constituJJ.Qnal p~C?hibition against paying funds. to, or contracting
with, a sectarian entity. We have been required to' ~~r)duct "such factual inquires as may be reasonably
necessary to enforce" the sectarian aid prohibition.. Accordingly, Thave included a certification that your
organization is not "organized out ofhe-'ief in God or other supernatural beings"" which is a requirement
for your organization being eligible for the grant funds.
I have attached two copies ,of the contract, sll1ce we must provide one copy to DCA. The
remaining copy is for the City's records.
Please execute both copies ofthe contract in order that they may be returned to me. Further, if
YOIJ S!19uldhave any questions conc~rningeitherAhe scope of services or the certification, please call me.
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Application for Local Assistance Grant
Local Assisrance Grants are made pursuant ro O.C.G.A. ~50-8-8(a) which provides in pertinent pan:
"The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by am~unt, recipient, and purpose in an appropriationto the department"
1.' ReciF ienr idenrified by rhe General Assembly in Appropriarions Act:
Richmond County
2. Amount appropriated by General Assembly:
$25,000
3. Purpose of me Local Assistance Grant as specified by me General Assembly in me Appropriations Act:
Operating funds for the Augusta Ballet in Richmond County
4. Information Required by me Department of Community Affairs for Award:
a. Plc:lSe provide a detailed description of the project, location, type of work ro be initiated, and for what purposes me fundS
awarded through this grant would be used. Attach additional pages if n:cessary. '
b. Please provide a budget for the proposed project, listing all revenues and e."Cpendimres.
Project Revenues
Project Expenditures
Local Assistance Gram
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47 1 {)ll
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( ~JJI rdia )
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Local GoV!.
Other
Total
c. Provide expected project start up and project completion dates:
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Completion DatI!
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5. Concact Informarion: Please provide che following concact informacion for che grant.
~LLr6--1 ;. ,JlrJ,diJOn
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Name:
Address: ~f: AJ'; ( L \-h~ i3.0-/le_+
Po ~ .?l-.tp
Ciry:~ l' L'+-r.....
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Telephone: 0'-(0 I (I) "') ~ FacSimile: ,-,L. \0
Srare: 0.IJ.
Zip:
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E-mail:
Name:
Address:
Ciry:
Scate:
Zip:
Telephone:
Facsimile:
E-mail:
6., Cc:rtifica.non
1, che undersigned auchorized representative of che local government described in chis applicacion, certify chat co che
best of ow edge, me informacion in chis applicacion is rrue and correct and me Local Assistance Grant subject
co chis lcati be used for me purposes ourlined above. I furcher certify me local government described in ,
chis ap requisite power and auchoriry co expend funds for che purposes ser forth herein.
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Date
'~~i"'1: f 11..J.~'jlCl i.~ <' '1
Nam~ (PlelU~ print)
Title
For additional informacion or assistance,
ple:l.Seconract Amy Thompson ar (404) 679-3154 or Bobby Srevens ar (404) 679-4943.
5/99
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Department of tll~ Treasury .
')" lliTERNAL REVENUE SERVICE
~ 275 Peachtree Street
.oom B-69
Atlanta, Georgia 30343
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Datri: June 25, 1986
Person to 'Contact: N. Roberson
Augusta Civic Ballet loc
P.O. Box ))/18
Augusta, CA 30904
Telephone Number: (404) 331-3410
Refer Reply to: 152:4 CORR
EIN:58-0944828
. FFN: 580044842
GEN:
Dear Sir or ~adam:
TIlis is in response to your request for confirmation of your exemption from
Federal income tax.
You were recognized as an organization exempt from Federal income tax under
section 501(3) of the Internal Revenue Code by our letter of December
1964 You were further determined not to be a private foundation within
the meaning of section 509(a) of the Code because you are an"organization
described in section 509(a)( 2 ).
CDn~ributions to you are deductible as provided in section 170 ~f the Code.
The tax exempt status recognized by our letter referred to above is currently
in effect and will remain in effect until terminated, modified or revoked by
the Internal Revenue Service. Any ch:1nge in your purposes, character, or
method of operation must be reported to us so we may consider the effect of the
change on your exempt status. You must also report any change in your name and
address.
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lhank you for your cooperation.
Sincerely Yours,
,:"
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rcOft~ C?&~
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EO Coordinator ..,
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Grant No. OO-C-L-406
STAT;g OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
TIDS AGREEMENT entered into this 25th day of August 1999. by and between, the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient").
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and Its political subdivisions
is beneficial to the administration of programs to assist- the citizens of the state; and
WHEREAS. the Department is authorized by the provisions of O.C.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $25.000 to be
used solely for the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement.
. 2. Accountability. The Recipient agrees to expend said funds solely i~ conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be retumed to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$18.750
Within ten days of the Department's receipt of the executed
Agreement.
$6.250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$25.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant No. OO-C-L-406
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or n~gtilations. including but not limited to. O.C.G.A. ~45-10-20
through ~45-10-28 and O.C.G.A. @36~67A(1) through @36-67A(4) and that the aforementioned parties
shall eontinuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and LeQ:ally Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; ,that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditinl!. Upon request. the Recipient agrees to p'rovide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books; records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds .shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any. future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved fin9.ingsof the Department concerning expenditure of project funds. whether
based '.on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the R~cipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
, 8. Open MeetinQ:s. The Recipient certifies that in approving this Agreement. it has
compli.edwith all the open meeting requirements of Chapter 14 of Title 50 of the OffiCial Code of
Georgia Annotated.
9. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees' shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the, Department. The Recipient shall be solely
responsible for performing any arid all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice t~ the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
I 11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipi;~rit: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (Iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (Iv) has violated any federal. state or
local law. ordinance or regulation. the RecipieI].t shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
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Grant No. OO-c-L-406
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through priv~te parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury,-directly or indirectly, in
aid of any church. sect, cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. I. Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). Th'e words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious" connotes faith in God. 153 Ga. at 433, or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). 'The ter,m 'church' is one of very comprehensive signification, and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization." with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom, practice, relationship. or behavioral
pattem of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signifi(~ation." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire ~reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have ~greed to said modification in writing,
[Executions on following page]
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Grant No. OO-C-L-406
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By: rM
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Mayor
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARfMENT OF COMMUNI1Y AFFAIRS
By:
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Grant No. OO-C-L-406
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County for operating funds for the Augusta
Ballet in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished througha contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility; Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day Of~~/ ,
between AUGUSTA, GEORGIA, a political subdivision of the State ~,
1999,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA CIVIC BALLET, INC. (hereinafter referred
to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Orga.nization accepts, the sum of $25,000.00 (the "Funds"), to - be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide for
an a.rt program through the Augusta Ballet.
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Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
r~ Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public reco'rd
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
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501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
par1:ies is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No mon~y shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19E:2) . "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"org'anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982).
In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
ent~ty organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
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Organization as to whether it is "organized out of belief in God or other
supf:!rnatural beings" and Organization hereby certifies to Augusta that it is not
so ()rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreem~nt shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reinlburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
AUGUSTA CIVIC BALLET, INC.
ORG'~
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ATTEST:
Title:
rAy:
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q:.TTEST:
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."..SwoJ;n .t(?ri,':!pd subscribed
~", betorEf-me, this ~day of
~'::~~~r?nil!lb.:7e_ , 1999.
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% ~ ?;_~ Natf( ~t '~,.: --:l'/~ CDufttY. Georaia
~"<''/':''~~'~Oec. 5, 2001
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""e Augusta Ballet
Po. Box 3828 Augusta, GA 30904 (706) 261-0555
March 8, 2000
Ms. Lena Bonner
Clerk of Commission
Municipal Building
Room 806
Augusta, GA 30911
Dear Ms. Bonner:
The Augusta Ballet has completed the New Visions Education Outreach program for which
we received a $25,000 Community Assistance Grant. All funds received to date ($18,750) have
been expended. I am writing to request final payment of funds ($6,250). Please forward
payment to:
The Augusta Ballet
P.O. Box 3828
Augusta, GA 30904
Thank you very much for your efforts on our behalf. Weare most appreciative.
Sincerely,
.~L,Jj
Susan E. Nicholson
Development Director
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. II Adanta, Georgia 30329-2231
Augusta Ballet
RECIPIENT:
LA GRANT
AGREEMENT
NUMBER: OO-C-L-406
LOCAL ASSISTANCE GRANT.
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Thompson at (404) 679-3154.
CERTIFICATION:
This is to request fmal payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided oy this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Authorized
Si ature
It
Bob Young, Mayor
Name and Tide
Date
OFFICE OF THE MAYOR
BOB YOUNG, MAYOR
ROOM 806, MUNICIPAL. BUIL.DING
530 GREENE STREET, AUGUSTA, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-MAIL.:MAYORYOUNG@CO.RICHMOND.GA.US
March 8, 2000
The Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
RE: Local Assistance Grants
Dear Commissioner Higdon:
Enclosed is the following Local Assistance Grant Request for Final Payment form for the
following organization:
E
ORGANIZATION
The Augusta Ballet
GRANT NUMBER
00-C-L-406
Thank you for your continued assistance in the administration of Augusta's grant awards.
Very truly yours,
~gi=c;
Enclosures:
A CITY OF CHARACTER
MAR- 8-00 WED 3:36 PM
AUGUSTA, BALLET
FAX NO, 706 826 4716
P. 2
.,. - , ,
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The Augus'a Balle'
p.o. 80x 3828 Augusta, GA 30904 (706) 261-0555
March 8, 2000
Ms. Lena Bonner
Clerk of Commission
Municipal Building
Room 806
Augusta, GA 30911
Dear Ms. Bonner:
The Augusta Ballet has completed the New Visions Education Outreach program for which
we received a $25,000 Community Assistance Grant. All funds received to date ($18,750) have
been expended. I am writing to request final payment of funds ($6,250). Please forward
payment to:
The Augusta Ballet
P.O. Box 3828
Augusta, GA 30904
Thank you very much for your efforts on our behalf. We are most appreciative.
Sincerely,
~L,.>>
Susan E. Nicholson
, I)evelopment Director
,MA-R- 8,-00 WED 3: 36 PM AUGUSTA. BALLET
... .,..""i"'F - ..
FAX NO. 706 826 4716
P. 1
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'Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
March 27, 2000
Ms. Susan Nicholson
Development Director
The Augusta Ballet ,
P.O. Box 3828
Augusta, Georgia 30904
Dear Ms. Nicholson:
Enclosed is a check in the amount of $6,250 representing final payment of your FY 2000
appropriations from the state's local assistance grant program.
. .
Should you have any questions or need any additional information, please feel free to call.
Veryt~I~~2
~fJ:tt?WMf/
Clerk of Commission
Enclosure:
AUGUS'TA-RICHMOND COUNTY COMMISSION
{~~~F--j
026918
.,
I
....:;,..... . I . ,
.. DeSCRIPTION. . P.O. NUMBER . INVOICE NUMBER' INVOICE. AMOUNT . NETAMeIll'ft. . ...
3 RANT 032400 6,250.00 0.00 6,250.00
-
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
026918 03/24/00 6,250.00 0.00 6,250.00
.
t!!~ -~';.~!1;1=':' - ::E~: g:r:~ JU ::;.~==!r;. ;: :,,::;:.:.. ~:.:.: .:; _ :;..:,,~ :: :;:;:;: l ~ ~:; ~:;:.:.~.._. _.. ~ _ _._ _. _ _... _. ~
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.; ,;(!':~:AUGtJS;rA~RICHMOND COUNTY
:.:..;~{_;'<f,~' ;~:<COMMISSION",/", '. .... ....
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530;GREENE STREETi'."d :."c..l":.:,'
GYS_TA;;G.EORGIA~3Q911. . 1'::,';.
'HOeNE'Y706) 821~2334:~: '; ':"'i,
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-REGIONS BANK OF GEORGIA
. AUGUSTA, GEORGIA
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1110 2 b g li 8 III I: 0 b ~ ,~O .~ j 7 5 I:, b ,8 lO....L.,a j g....,ul
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Office of The Clerk of Commission
.Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
. Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
Tq: Ms. Donna Williams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: July 25, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks from the Georgia Department of Commun~ty Affairs in the amount of
$33,125 and $5,000, which represents final payment of following grant awards. . Please issue
Augusta-Richmond County checks to the following Local Assistance Grant recipients:
ORGANIZATIONS GRANT NUMBER GRANT AMOUNT
Augusta Recreation 01-C-L431 $18,750
Eastview Park
Augusta Recreation 01-C-L-323 $11,250
Eastview Park .
Safe Communities o 1-C- L-652 $ 5,000
CSRA Transition Ctr. .01-C-L-432 $ 3,125
Thank. you for your continued assistance.
Enclosures:
Cc: Mr. Tom Beck, Director Augusta Recreation
. ~\ l'
AUGUSTA-RICHMOND COUNTY COMMISSION
058360
. DESCRIP.TION pi. ., . . P.O. NUMBER INVOICE NUMBER .INVOICEAMOUNY. '.",. . NETAMOUNT..
G R.l'J\JT 01CL432A 3, 125. 00 0 .00 3, 125.00
:
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
058360 07/27/01 3 ; 125.00 0 .00 3,125.00
III 0 5 8 3 I; 0 III
':01;'1..1.01..3 7Si: 1;8301....8 F~ "'111
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DEPARTMENT'D~CDMMUN1TY'
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AUGlis~;:~R1cHMOND COUNTY COMMISSION
,~
039433
g;;:{~{:.~ :.::~~~~:
,,'OI:SCRIPTION,
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''''',''n,..,,,",,;,, ",,...P.O/NUMBER," ~MINVOICE'NUMBERi", i0'i"'"INVOICE"AMOUNF,"',~d &',~r:",,)"i" ' c'"""
01CL432 9,375 00 0 00
;/{F\NEPAMOUNTU'}'",{
9,375 00
GRANT'"
CHECK NUMBER
CHECK DATE
TOTAL INVOICES
DISC TOTAL
CHECK TOTAL
039433
10/06/00
9,375 00 0 00
9,375 00
1/1 0 1 g ... 1 1 1/1
.: 0 I; 1. 1. 0 1. 17 5 .: I; a 10 1. ... 8 3 g "'111
Office of The Clerk of Commission
Lena~J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy, Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(70,6) 821-1820 - FAX (706) 821-1838
August 1,2001
Dr.,Charles Bartholomew, Ph.D.
CSRA Transitional Center, Inc.
1345 Druid Park Avenue
Augusta, Georgia 30904
DE!ar Dr. Bartholomew:
Enclosed is a check in the amount of $3,125.00 representing final paymehtof your fiscal
year 2001 State Appropriations through the Georgia Department of Community Affairs
Local Assistance Grant Program for the CSRA Transitional Center, Inc.
If I can be of further assistance, please feel free to call.
Enclosure:
As of this writing 110 referrals have been received by ,this center and 54
children have been served in our diversion program (as you will recall,
we planned to serve 50 children this year). We would like to request the
balance ($2, 500.00) of our money. Please let us know what is needed
to do this.
(?SRA i '<
TRANSITIONAL
C EN T E R, INC.
1345 DRUID PARK A VENUE
AUGUSTA, GEORGIA 30904
Mr. Carl Thomton
President
June 26, 2001
Dr. Charles Bartholomew
Executive Director
Mrs. Carol Roundtree
RC School System, Guidance
Ms. Lena J. Bonner
Clerk of Commission's Office
Municipal Building Room, 806
530 Greene Street
Augusta, Georgia 30911
Dr. C. Evans-Jones
Paine College
Mrs. Jon Munn, Secretary
Community-Advocate'-
Mrs. Helen Jenkim, Vice President
Community Advocate
RE: Local Assistance Grant Funds
Mr. Leon Larke
Attorney
Dear Ms. Bonner,
Ms. Stella Sullivan
Juvenile Court
Ms. Brenda J. Bom.er
Community Advocate
Mr. Marion E. Bar,nes
Community Advocate
Mrs. Betty Walker
Community Advocate
Thanks very much!
Mrs. Geneva Stallillgs
RC School System
~a>.arL ~,~'=~~~ J7~:c:>,
Ms. Shirley Mcintosh
Community Advocate
Charles Bartholomew, Ph.D.
Director
PHONE (706) 738-5060
FAJ((706) 738-4124
The mission of the C:SRATC is to provide advocacy, education and treatment for high-risk youth in their struggle to become caring, responsible, and contributing adults in
our society
/
\
'f. i I
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 23, 2001
Honorable Bob Young
Mayor of AugustaJRichmond Count~
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amoun(of $33,125.00 representing the final payments under the
following Local Assistance Grants:
Grant # 01-C-L-431 $18,750 c~-rVl e:0
Grant # 01-C-L-323 $11 ,250 ~/I) /:;"W
Grant # 01-C-L-432 $ 3,125 IRMS/I/dll ere,
If you have any questions, please call Bobby Stevens at (404) 679-4943.
. SmC~relY~
1:;don .
Commissioner
JH/cm
Enclosure
60 Executive Park South, N.E. ~Atlanta, Georgia 30329-2231 ~ (404) 679-4940
www.dca.state.ga.us
An Equal Opportllnity Employer
* Recycled Paper
EQUAL HOUSING ~ '
OPPORTUNITI L:J
:-r1 I'
,-
Bob Young, Mayor
July 3, 2001
Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs.
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Office of the, M~yor
RDDrn 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: rnayoryoung@cD.riclunond.ga.us
RE: Local Assistance Grants
Enclosed is the following Local Assistance Grant Request for Final Payment form for the
following organization:
ORGANIZATION
CSRA Transitional Center Inc.
GRANT NUMBER
01-C-L-432
Thank you for your continued assistance in the administration of Augusta's grant awards.
f, "
.:,
"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231
LC,P,ENT,
, CSRA Transitional Center, Inc.
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-432
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
G:ENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner 'of the grant agreement;
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's, behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
CERTIFICATION:
Bob Young, Mayor
Name and Title
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
, certify that the "Scope of the Project" as identified in Exhi~it A of the
above referenced Grant Agreement number has been" completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Authorized
Si ature
l.(
Date
. ''';t.
,
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Application for Local Assistance Grant
Local Assistance Grams are made pursuant to O.C.G.A. ~50-8-8(a) which provides in pertinent pare:
"Th~ department shaD mak~ grants to ~/igible recipients or qua/ifi~d local governments.
,which grants ar~ sp~cifi~d by amount, recipient, and purpos~'in an appropria"tion to th~department"
,
1. R(:cipi~nc idencified by the General Assembly in Appropriations Act:
Au-gusta/Richmond County
2. Amount appropriated by Gene~ Assembly:
$12,500"
3. Pu,rpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
, Contract for services with the CSRA Transitional Center, Inc. in Augusta/Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. . Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
50 children will be served in this diversion program for youth.
,Most of the referrals will come from Juvenile Court. Services include
group/individual/family counseling, academic tutoring, case management,
reFtitution and long-term followup (see attached grant proposal). ,
b.Please provide a budget for the proposed project. listing all revenues and expenditures.
Project Revenues
, Project Expenditures
Local Assistance Grant $ 1 2 , 5 0 0
Local Govc.
Other
Total
c. Provide expected project start up and project completion dates:
. 07 _ Q.L_Q..L
Beginning DIZI~
.QQ...-]JL ~ 2001
Completion Dille
:il (-I
"
." 5. Contact Information: Please provide the following contact information for the grant.
Dr. Charles Bartnolomew, Director
Name:
Address: CSRA Transitional Center, Int.
1345 Druid Park Avenue
City:
Auqusta
State: GA
Zip: 30904
Telephone: 7 0 6 - 7 3 8 - 5 0 6 0 Facsimile: 70 6 - 7 3 6 - 4 1 2 4 E-mail:
Name:
" Address: '
City:
State:
Zip:
leJephone:
Facsimile:
E-mail:
6. Cc:rtification
I, Ime un~signed authorized representative of the loc:il,government described in this application, certify that to the
best ~f ~. o:-v~dg.e, the information in this appli~tion is true and correct ~d the Local Assistance Gran~ subj.ect
to this ,~ hcat 'wil e used for the purposes outlmed above. I further cemfy the local government desCrIbed m
this ap' i uisite power and authority to expend funds for the purposes set forth herein. '
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08.15.2000
AU
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Aurhoriud &pm~~t/ltilJ~
Dau
Charles Bartholomew; Ph.D.
Na",,,, (pieas~ print)
Direc:::tor
TitJ~
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs
60 Executive Park South, NE
Acl~ta, GA 30329-2231
www.dca.state.ga.us
6/00
I ;, I l"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
..
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
Honorable Bob Young
Mayor of Augusta
5:\0 Greene Street
Augusta, Georgia 30911
September I, 200e CS~I77d ~:
CCe- \
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.....
Dear Mayor Young:
The attached contract when executed commits state funds 111 the amount of $12,500 to
A1Llgusta/Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Sin~e:l~
~igdOn
Commissioner
RECEIVED
SfP 05 ZOOO
Mayor's Office
Augusta-Richmond County
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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Grant: N:o. Ol-C-L-432
"
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 28th day of August 2000. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as
the "Recipient").
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
" WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS. the Department is authorized by the provisions of a.C.G.A !350-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS., the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all re'quisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon' the terms and conditions contained
herein grant to Recip'ient. and the Recipient hereby accepts. an amount not to exceed $12.500 to be
used solely for: the purposes specified in the attached Exhibit. A. which is incorporated herein by
,reference and made a part of the Agreement.
2. Accountability. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds 'in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject, to the availability of funds for such purpose. the
Depariment shall pay the Rec}pient in accordance with the following payment schedule:
$9.375
Within ten days of the Department's receipt of the executed
Agreement.
$3.125
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$12,500
Total Disbursement
4.' Applicable Dates. The effective date of this Agreement is specified on page one.
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Gran1t No. 01-C-L-432
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Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws, ordinances. rules or regulations, including but not limited to. a.c.G.A. s45-1O-20
through S45-1O-28 and a.c.G.A. S36-67A(l) throughs36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient pave certified the same:
6. Enforceable and LegallvBinding Act. The Recipient certifies that it is duly organized.
validly 'existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds: and that all necessary actions have been _ and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts ofthe Recipient.
7. Monitorinl! and Auditing., Upon request, the Recipient agrees to provide the
Depaltment with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement., The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available, to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
finandal statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any' unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the, Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the, satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in' approving this Agreement, it has
complied with all the open meeting requirements of Chap,ter 14 of Title 50 of the Official Code of
Georgia Annotated.
,9. No Al!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
respoI.lsible for performing any and all obligations under this Agreement.
. 10. Termination. The Department may terminate this Agreement, with or without cause,
upon fiv~ business days written notice' to the Recipient. If at the time of tennination. any funds under
this ~lfeement have not been disbursed to Recipient, said funds shall be retained by the Department.
11. Satisfaction. In the event the Department detennines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
comph~te all or a portion of the actions", required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement; upon request.
"
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II.
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Grant No. 01-C-L-432
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Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination 'or of any sectarian institution." Ga. Const.,
Art. l,. Sec. II, Par. VII.
(b). Th.e "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). TIle words of this prohibition have their ordinary meanings. In Bennett, the Suprerrie Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
impOlts an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holdingsentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
Colle!;e Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recip:ient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire A,E!reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing. \
[Executions on following page]
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!3rant No. Ol-C-L-432
Page 4 of 5
IN WJITNESS WHEREOF, the partfes hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
~~
Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF COMMUNl1Y AFFAIRS
By:
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Grant No. OI-C-L-432
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Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used Augusta/Richmond County to contract for services with the ,
CSRA Transitional Center, Inc. in Augusta/Richmond.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipientwith a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that 'its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only. '
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or fal.lure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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,;STATE OF GEORGIA GRANT CERTIFICATION FORM
^s required by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant: certi'fication form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one ~opy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for,
~;h grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Ml:ul the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to:
State of Georgia, Department of Audits and Accounts
, Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Aceountant's Report. These procedures include examination of grant application and award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
pur:pose of these procedures is to, comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made.
6., Whether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should ,be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
statl~ auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended' by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Fonn, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
".1
:~'STATE OF GEORGIA GRANT CERTIFICATION FORM
.
A Local Government
B Information For Year Ended
I
.
C S tate A warding Agency
,
D Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
Of Accrued Of Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line 1) ..
Certification of Local Government Officials
:'
I.
I have reviewed the information presented above arid certify that, it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express pwpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the 'state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
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IndeDendent Accountant's ReDort
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We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
, the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is resp<;msible for [name, of government]'s compliance with this requirement. Our
responsibility is to express an opinion on management's assertion about the [name of
government]' s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Cl~rtified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
pr.ocedures as we considered necessary in the circumstances. We believe that our examination
pmvides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name ofgovernment]'s compliance with the specified requirement.
In our opinion, management's assertion that [name of government] complied with the
afbrementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12, 2000
Honorable Bob Young, Mayor
Augusta/Richmond County
530 Greene Street
Augusta, Georgiaa 30911
Dear Mayor Young:
I am pleased to advise you that $12,500 in Local Assistance Grant funds has been
included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the grant is
included on the enclosed application form. To begin the paperwork necessary to receive this
grant, please complete in detail the attached application form and return it to my office. Once we
have received and approved the application, we will forward a contract to you.
We are delighted to assist you with your community development activities. If you have
questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Thank you.
i}:~
JIm Higdon
Commissioner
JH: bsa
Enclosure
EQUAL HOUSING.~ '
OPPORTUNITY L.:.J
60 Executive Park South, N,E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
All Equal Opportunity Employer
* Recycled Paper
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NINETY DAY DIVERSON PROGRAM FOR AT RISK YOUTH
AF'PLICANT:
CSRA Transitional Center, Incorporated
1345 Druid Park Avenue
Augusta, Georgia 30904
(706) 738-5060
Fax Number: (706) 738-4124
DATE OF
, ,SUBMISSION:
25 January 2000
CONTACT PERSON:
Charles Bartholomew, Ph.D.
Executive Director
PROJECT BUDGET:
$143,627.00
~[OUNT REQUESTED:
$37,808.00
REQUESTED FOR:
July 1, 2000-June 30, 2001
PROJECT DESCRIPTION:
This is an Intensive 90 day diversion program (followed by 9 months followup) for poor, inner
city, at risk children who present high risk behaviors that often result in delinquency, violence,
drug dependency, incarceration, and death (as victims or perpetrators). Direct sercives will be
provided to 40 youth, but it is anticipated that at least 150 individuals will be served indirectly.
SinGe most of these children will be Medicaid 'eligible, over 90% will be from low to moderate
farrnly homes.
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1 PROJECT SUMMARY
Five years ago, a major gap was revealed in prevention services for at-risk children in this
county by a group of concerned community members. In the second largest city in Georgia, not
one community-based program was present that specifically targets children who come
before the juvenile court system and are informally adjusted or formally/informally probated
This led to the formation of the CSRATransitional Center, Inc.(CSRATC). TIllS organization's
board of directors consists of individuals from the Deparunent of Juvenile Justice (DJJ, inciuding
the Assistant Director for District 5~ Mrs. Health),. the Richmond County School System (including
a School Board, member, Mr. Andrew Jefferson) and other institutions with powerful connections to
other programs that help children and their families.
Several years ago the CSRATC started serving children, through a small grant from the State of
Georgia and the Augusta Richmond County Government (Community Development Block Grant
Program) arid contract with DjJ~ 'This "se'ed money" allowed u5t6 open this center, purchase "
equipment and'provide limited services to 150 children and their families. In July, 1999 we
received $40.000.00 from the state, and this month $13,765.00 from CDBG. This allowed us to
hire a small staff (case manager and part-time director) and provide all components of our 90 Day
Diversion program to our target population. Weare asking you to continue your support of this
effort, so we can continue to serve at-risk youth in this. community.
A. Description of Need
According to the most recent Georgia Kids Count Fact Book (1998.-99, Georgia for Clt,ildren,
Atlanta, Georgia), 7,410 juveniles (ages 10 to 17) were arrested in Richmond County from
1995-1996. Thus making this- county fourth in the state for juvenile arrests. Of the four higbest
counties identified (Le., Richmond, Fulton, Houston, Muscogee) for these arrests, Richmond County
ranks first for percent increase (20.5) from 1992-94 to 1995-97. Of even greater concern is the
increase in violent juvenile crimes locally. In an article published by the Augusta Chronicle on
Februar-y 13, 1999, Chief Deputy Strength reported that youngstefS-arecommltting violent crimes
more often than in the past. The increase in juvenile arrests from 1992 to 1997, disproportionate
representation of African-Americans in this group, and presence.of multiple risk factors (such as
poverty, teen births and dropout rate) in tIllS county, clearly reveal the need for more preventive
services, that tar-get high risk children.
B. Population Targeted
Children from the 30901 and 30904 zip code areas. (inner city) of Augusta, Georgia who are given
these designations by Juvenile Court.
* Infornlally adjusted
* Informally probated
* Formally probated (for misdemeanors and nonviolent felonies)
C. Description of Activities/Projects
Referral SQurces
The CSRA Transitional Center's primary referral source is Juvenile Court, but referrals-will a)so be
accepted from these sources:
* School System
* Social Service Agencies
* Parents'
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Length of Program
One year-per participant (which includes. a 90-Day lntaIsiveProgram and fullow-\lJl services).
Number of Participants Receiving Comprehensive Program
>It Minimum number per year is 40.
* Each 90 day program will provide services to 10 children.
(Anticipated number of children and families. who: receive. just screening,. referral and case
management services is expected to be over 150.)
Delivery of Services
The individualized intervention program is planned by the CSRA Transitional Center to meet the
special needs of the target group., This, program addresses each child's unique problems as, th~y
relate to: ' ,
* Family dysfunction
* Inadequate socialization
* High risk behavior
* School failure
* Poor communication skills
* Violent and delinquent acts
Each child's intervention prevention plan includes, at a minimum:
1. Screeninl: - This activity focuses on identifying risk factors and developing an appropriate intervention
plan for each child referred
2. Case Management - This program component provides the liaison services needed to parent, Juvenile
Court, schools and other community-based agencies.
3. GroU\) Tbera\)v - This program is therapeutic in nature, and focuses on helping children wit4 these
skills:
- Listening
- Apologizing
- Understanding the feelings of others
- Negotiating
- Avoiding trouble with others
- Dealing with group pressure
- Making better choices
- Starting a conversation
- Knowing and expressing feelings
- Dealing with fear
- Using self-control
- Keeping out of fights
- Accepting responsibility for one's behavior
4. Individual and Family Therapy - This therapeutic program is offered on an "as-needed-basis" to
address specific problems that cannot be handled in a group setting.
5. Tutoring - Tutoring services in basic skills and homework help are provided weekly to group
, participants.
6. Recreation - This program gives each child/group participant an opportunity to be rewarded for his or
her efforts.
7. Follow-up - Long-term follow-up is conducted on each child who participates in this program. Optional
supportive services ~clude:
- Repeating all or part of the 90-Day. Intensive Program
- Referral to outside private practitioners for mental health counseling or medical consultation
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, - Referrals to community-based mentor (e.g., 100 Black Men)
- Referrals to community-based agencies (e.g., commwtity Mental Health Center, Health Department)
- Intensive monitoring by Juvenile Court
8. Evaluation - This plan includes on each child:
1. Ethnicity
2. Age
3. Gender
4. Refenal Source
5. Length of stay in program
6. Outcome measures such as:
a. Nwnber of behavioral complaints (e.g., suspensions and expulsions) by the school, that these
participants had after completion of this program. This information will be compared to other
, hil~IHisk children ~ho did. n?t receive th~ s~rvices of this program.
b. Number of arrests of participants 6 and 12 months after completion of this 90-day program, in
comparison to other high~risk children who did not receive this prevention/intervention service
(obtained from Juvenile Court). '
c. Successful promotion to the next grade of participants at the end of the school term, in comparison
to other high risk children who but did not receive this prevention/intervention service.
D. Goals and Obje.ctives
Program Goals
,1. Prevent delinquent youth from reoffending.
2. Provide early intervention and prevention services to at-risk youth.
J. Increase delinquents' access to and involvement with positive and supportive adult role models.
4. Increase high risk youths' sense of empowerment in making good choices about avoiding
delinquent behaviors.
Objectives
1. To decrease juvenile crime inRichmond County.
2. To reduce the number of juvenile arrests in Richmond County.
3. To reduce the number of youth referred to the Richmond County Juvenile Court system for
delinquency and unruly behavior.
4. To increase the delinquent youth~s ability to cope with daily problems.
5. To stimulate change in the availability of adequate resources that serve children who have a
history, of delinquency.
E. Implementation Schedule
The entire program, for each child, lasts 360 days and starts with a screening (risk/need assessment), This
process is followed by Case Management, individual, group and/or family psychotherapy, recreational
activities, and long term follow-up services:
Most of the referrals will come: directly from luvenile Co~ per the:. sentencing judge's directives. At a
minimum, 40 youth will be served in this comprehensive program per year (every 3 months, 10 will be
accepted into this program). It is expected, however, that at least 150 youth and their families will be
counseled or monitored during this program's implementation. Individual, group and family psychotherapy
services will be covered primarily by Medicaid/Private Insurance and delivered by Georgia licensed
j': i,-&I
providers. Ongoing contact with each child's probation officer or parent will be maintained throughout
this 90-day program, and a surmruuy will be provided about the child's progress to the court if appropriate.
The cSRA Transitional Center's staff is responsible for service delivery and the board of directors oversees
this effort.
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BUDGET NA.R.RATIVE
L Personnel
A. SalarieslW ages
Director - Annual Salary of $6000.00, is based on 5 hours per week. Half of this salary is paid by
Augusta Richmond County Community Development block grant program (CDBG).
Secretary - Annual Salary $4,680.00 is based on 10 hours per week at $9.00 hourly.
Intake Officer - Annual Salary is paid by the Department of Juvenile Justice
Case Manager - Annual Salary of $18,720.00 is based on 40 hrs. Weekly. Approximately half of this
salary is paid by (cDBG)
Benefits - Estimated to be $1500.00 per year
B. Regular Operating
Paid through a combination of sources, including cBDG (from 6/2000-1212000), in kind donations and
existing cSRATC materials/resources.
C. Travel
The Van to transport children to the center, and various cultural and recreational activities, is supplied by
the Department of Juvenile Justice. This center's only obligation is to pay the driver and gas.
D. Equipment
- Computer - One computer will be purchased to keep track of the children who are referred to
this center.
- Software and technical assistance will be contracted from local vendors.
- All other equipment belongs to the CSRATC or one of its partner (Augusta Behavioral Health Center,
Augusta State University, Department of Juvenile Justice).
E. Per Diem, Fees and Contracts for Direct Services
1. Tutors - The coordinator position will be filled by a certified teacher at an hourly rate of $15.00.
Tutors will be provided by Augusta State University and Paine College. These tutors volunteer their
services, ,but the CSRATc is responsible for the $10.00 application fee per child to the Literacy Center
(Augusta State University).
2. Licensed Psychologists (Psychotherapy Services) - Paid through a combination of sources,
including; Medicaid and Insurance.
3. Bookkeeper - Auditor - Part of these fees are paid through funds from CDBG.
4. Van Driver and Recreation Coordinator - This individual,provides transportation of group
participants to various scheduled activities and is paid
$8.00 per hour. One-half of his salary is paid for by
CDBG. '
F. Telecommunications
. . l' ~ i'
This is paid partially through a grant from cDBG (011200 - 12/2000).
ll. Agency Information
A. Background
The CSRA Transitional Center was incorporated as a nonprofit organization in 1994, and given nonprofit
status in 1995. Its mission is toprovide,adVocacy, education and treatment for high risk children, in their
struggle to become caring, responsible and contributing adults in society. Currently this agency provides
all three of these services and has a caseload of 40 children (and their families) per year. Each program
component is listed in the Project Summary. No license is needed to operate this organization, but all
professional services offered (e.g. Group, Individual and Family Therapy) are provided by credentialed
individuals.
B. Staff positions include these individuals:
Director - Charles Bartholomew, Ph.D.
D~. Bartholomew is licensed as a psychologist by the State of Georgia and also ,ce.rt:med as a ,
School P-sychologist by the Department of Education. ' He was given a half-tiitle appointirientby
the Richmond County School System in 1997 to spearhead the development of this
community-based diversion program. For the past 5 years he has volunteered his time and
resources to this project. With the funding of this project, he will devote a minimwn of 5
hours weekly to directing this initiative, supervising and training staff, developing collaborative
relationships with other initiatives, monitoring compliance with CBDG directives and
educating and training other providers and community members.
Secretary - Ms. Annette Thrower
Ms. Thrower has worked for Dr; Bartholomew for the past 1.5 years, where she has held the
position of Office Manager. She is a retired Sergeant with the U.S. Army.
c. Policy Manual- This'manual is currently being developed.
D. Financial
Operating Budget - The CSRATC currently delivers this initiative through:
- Direct solicitations from tile community .
- Volunteer Support
- MedicaidlInsurance reimbursement (for psychotherapy services)
- 3 Grants
$5,000 Tutoring grant fromDJJ (to serve their identified cliellsts for 1/2000 - 612000)
$13,765 Ninety - Day Diversion Program grant from CDBG (1/2000 - 12/2000)
$40.000 Ninety - Day Diversion Program grant from the state (7/1999 - 6/2000)
The fiscal year of this organization ends on the last day of December.
E. Audit Requirements
An internal or external audit (depending on the operating budget) is completed per year in April.
m. Standard Required Documents
A Articles of Incoraporation-Exhibit B
· B. Non-profit Determination-Exhibit C
,C. List of Board of Directors-Exhibit D
,D. Reswne of Chief Program Administrator-Exhibit E
'E. Financial Statement and'audit-Exhibit F
.~.
..., .'
DETAILED BUDGET SUMMARY
Exhibit A
,I
I BUDGET ell. TEGORY REQUESTED BUDGET PROVIDED VIA APPROVED
BUDGET
A. PERSONAL SERVICES: Other Funding In-Kind
1. Sa.larles All Positions Part Time Sources Donations
Proiect Director (Dr. Bartholomew) $3,000.00 $3,000 - (CDBG)
Secretary (10 hrs.wkly x $9.00) $4,680.00
Intake Officer -0- 30,000 - (J.CourtJDJJ)
Case Manager (40 hrs x $9.00 hrly) $10,400.00 8,320 - (CDBG)
2. Fl'inge Benefits $1,500.00
Sub -Total $19,580.00 ,
B. REGULAR OPERATING:
1. Postage and office suoolies $1,632.00 -0-
2. Snacks $1,632.00 1,632 (CDBG)
3. Re,nt $3,942.00 -0-
4. Utilities $1,200.00 - 0'-
5. Recreation $400.00 -0-
6. Rewards and IncenUves $200..Q0 1,000 - (CDBG) ~2~(Augusta Li{1ks)
,. ,
" ' '7. Bus Tickets .. , ' ,$100:00 ; I - 0-
8. ViCllence Prevention Videos/Independent -0- -0- 2,500 (CSRATC)
Living Materials
9. Tutoring Fees $200.00
Sub - Total
C. TRAVEL:
1. Val'! rental for recreation cultural awareness' -0- - 0-. 3.640 (DJJ)
and restitution
2. Gas $450.00 300 - (CDBG)
Sub - Total
D. EQUIIFlMENT:
1. Computer , ,$1,000.00 - 0 - 6,000 (CSRATC)
2. Office eqUipment and furniture -0- - 0- 15,000 (ASU ASHC)
3. Software & Tech.Assistance $250.00 -0-
Sub - Total
E. PER DIEM, FEES & CONTRACTS:
Tutors (Cert.Teacher x Tutorers) $3,900.00 -0- 1,500-(ASU)
Licensed Psychologist -0- 30,000 -
(Insurance/Medicaid
Bookkeeper $1,000.00 455 - (CDBG)
Van Driver and Recreation Coodinator $1,500.00 1,500 - (CDBG)
Sub -Total
F. TELECOMMUNCATION:
Telephone Service (Locan, Long Dis. and Fax) $822.00 - 540 - (CDBG)
Sub - Total
..
, ,
GRANT LOCAL
REQUESTED BUDGET: 37,808 76,747 29,072
,
CDBG = Cormnumty Development Block Grant - Richmond County
IJJ = Department of J uvcnile Court
,ugu&J1 Link:~ HockG)' TCllID
ASU = Augustl State University'sLitenlcy Center
ABHC = Augusta Behavioral Health Cei1ter
.,- .
~ ~.... ~ ......:J ..-... ~..-----
'., ,,' .~orporatipn.s iliui.sion
"..~ite' 315, Dlest m'nwer,
2 :1Bl111rtin ~utl1er t.l\ing 11 r. ilr.
Atlanta, <ieorgill 30334-1530
Exhibit
B
CONTROL NUMBER:
EFFECTIVE DATE:
COUNTY
REF HHNC~
PRINT DATE
FORM NUMBER
9504444
12130/1994
RICHMOND
0093
02/21/1995
311
CHARLES BARTHOLOMEW
1287 MARKS CHURCH ROAD
SUI TE F
AUGUSTA GA 30909
CERT I F I CAIE OF. I NCORPQRATI A"
/, /'tAX CLELAND, Secretary of State and the Corporation Commissioner of the State
of Georgia, do hereby certify under the seal of my office that
CSRA TRANS I T I ONAl CENTER, INC.
has been duly incorporated under the laws of the State of Georgia on the effective
date stated above by the fi I ing of articles of incorporation in the office of the
Secretary of State and by the paying of, fees as provided by Title 14 of the
Official Code of Georgia Anno~atedi '
WlnlESS my hand and official seal in the City of Atlanta and the State of Georgia
on the date set forth above.
~ C\Q\&
MAX CLELAND
SECRETARY OF STATE
CORPORATIONS
656-2817
CORPORATIONS HOT LINE
404-656-2222
Outside Metro-Atlanta
"'II 110-...,
-<' ,"SR-( v'
TRAN S IT ION AL
CENTER, fNC.
1345 DRUID PARK A VENUE
AUGUSTA, GEORGIA 30904
Mr. Carl Thorntoll
President
Dr. Charles Bartholomew
Executive Director
Mr. Eugene Clark
Department of Juv,;nile Justice
Dr. Verma Curtis
RC School System
Mrs. Carol Roundtree
RC School System, Guidance
Dr. C. Evans-Jo1U!.r
Paine College
Mrs. Judy Heath
Departrrient Juvmile Justice
Mr. AndrewJejferron
RC Board Member
Mrs. Jon Munn
Community Advocrte '
Lt. Phillip Stacey ,
Medical College of Georgia Police
Ms. Yvelta Terrell "
Department of Juvenile Justice
Mrs. Helen Jenkin,
Community Advocate
Mr. Leon Larke
Attorney
Ms. SteibJ Sullivan
Juvenile Court
PHONE (706) 738-5060
FAX (706) 738-4124
August 18, 2000
Ms. Lena 1. Bonner
Clerk of Commission
Room 806 Municipal BId.
530 Greene Street
Augusta, Georgia 30911
Dear Ms. Bonner,
Please find enclosed the signed agreement that you sent us several days
ago and also a copy of our grant application. If you have any questions,
please let us know.
Sincerely,
L'-.~a "-"~~;\~--:D.
Charles Bartholomew, Ph.D.
Director
The mission of the CSRA TC is to provide advocacy, education and treatment for high-risk youth in their struggle to become caring, responsible, and contributing aduhs in
our society
c-
.
I:' I
"
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ay of ~IY~
2000,' between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and CSRA TRANSITIONAL CENTER hereinafter referred to
as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Cowaunity Affairs and to Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization ,can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $12,500.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide
proc;;rrams for the disadvantaged, thereby promoting public health and safety.
1
~
, .
.f;
~
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~ Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes ~nd to account for such Funds in accordance with generally accepted
acccunting principles.
2
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4. The Organization shall hold harmless and indemnify Augusta, its
Dfficers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
pro'iTided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
ThE~ Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement~ even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. 5 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. 5 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under 5
3
A
.
.
a.! to
:;
"
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings.
In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe.
The American Heritage Dictionary Second College Edition 1044
(19B2) .
"The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system af faith," "holding sentiments or doctrines"
which distinguish it.
"Institution" may have a similar meaning related to
"or<;ranization," but may also mean a "custom, practice,
relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982).
In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
~. ... ~ ,
" J '-1.
,.
,Orgianization as to whether it is "organized out of belief in God or other
supt:!rnatural beings" and Organization hereby certifies to Augusta that it is not
so ,)rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for a~y reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
c? I,~JI:
qw As
ATTEST:
CSR1, TRANSITIONAL CENTER
ORGANIZATION
By: C1,....,..~J.o~....~~....)-~:)~\;>.
lIS its
~Jl~ ~~
ATTEST:
Title:
Sworn to and subscribed
'1/i[m~thS ~8 o~gY of
:..: "';, ' ~
-~ ary Public'.
~ .,,;I;1Y .G:ommJs's-i6'n Expires:
'~~, PUbUe"Aid'~d Co
- My Go~tS8ion'9xp/res Aprtr~~rgfa-At-L.alue
5
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. lit- ,.
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
October 18,2000
Dr: Charles Bartholowmew, Executive,,Directqr, '
CSRA Transitional Center, Inc. ' '
1345 Druid Park Avenue
Augusta, Georgia 30904
Dear Dr. Bartholomew:
Enclosed is a check in the amount of $9,375 representing 75 percent of your fiscal year 2001
State Appropriations under the Georgia Department of Community Affairs Local Assistance
Grant Program.
Should you have any questions or need any additi?nal information, please feel free to call.
Enclosure:
& Jt 'J (hm' J
-' ' I. 'II ,(J)7'
.'~{I. ~tcu
.~;io-(l'-J:lf(Jg
Application for Local Assistance Grant
Local Assistance Grancs are made pursuant to O.C.G.A. ~50-3-8(a) which provides in pertinent part:
"The department shall rruzkegrants to eligible recipients or qualified local governments,
which gr-ants are specified by am,ounr, recipient, and purpose in an appropriation to the department"
1. Recip iem identified by the Gene:al Assembly in Appropriations Act:
Ril:hmond County
2. AmOUnt appropriated by General Assembly:
, $5,000 "
'3. PutpClse of the Lad Assistance Gl"..I1t as specified by the General Assembly in me Appropriacions Act:
Operating funds for the Augusta Task ForceJor the Homeless in Richmond County
4. Informacion Required by me Department of Community AffiUrs for Award:
a. P1C::l.Se provide a detailed desdpcion or me projec::. location. type or work to be initiated. and for what purposes the funds
;Lwarded through chis grant would be used. Acrach additional pages if necessary. '
b. PIc::'se provide a budget for the proposed project, listing ail revenues and expenditures.
Project Revenues
Project Expenditures
Lod Assistance Grant
.'
~ 5 i () (') G.
o
,0
1> S.COO.
L.ocal GoV!.
I
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
B~rinnjn! Diltz
CiJmp~riDn Diltz
'. .';
5. Concacc rnformacion: Ple-..!ie ?rovid:: ,he roiIowing contact informaciDn for the grant.
Name: 'Shu.'fh','l (,,,,'.\&5. Cc\Awe\~
Address: \), 0 1/?,;~'1.. ,'1. -:l. S - '~OS~I. ~ ,~-''1:D"3
Cicv: L\: I<'-h.
. \J '
Telephone:: 1'111. - \1:) Sq
hc.simi1e::\ '11.\ - q 1 \ q
Scace: ('.,..A. Zip: 30q rJ -=<.
E-mail: C'+fh (QJ te\ISal..cfh" \'let-
Name:
Address:,
City:
Scace:
Zio:
Telephone:
hc.sirnile:
E-mail:
6. Certification
I. the undersigned authorized representative or the local governmenc described in chis application, certify chat co the
best of knowledge. the information in chis application is eme and corrc:c:: and the Local Assistance Granc subje::c
a plica n ill be used ror the purposes ouclined above. I further cc:rcirf the local government described in
re~uisite? wer and authority ro apend funds for the purposes set forth herein.
Bob
DIZU
ShaCL,\ (-h:lc\<:. C'-L~WC\\
Name (plase ?ri7lr)
f't)
Tide
For additional informacion or assistance.
plc::1Se contact Amy Thompson ac (404) 679-3154 or Bobby Scevens at (404) 679-4943.
5/99
RECEIVED
i
GEORGIA DEPARTMENT OF
i
I
r
STA-RICHMOND COUKtY COMMISSION) i
AUG 3 0 1999
COMMUNITY AFFAIR
Jim Higdon
COMMISSIONER
August 27, 1999
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $5,000 for operating
funds for the Augusta Task Force for the Homeless.
\
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
'\
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and retl1l'l1 a copy to you along with a check
representing the first payment.
The Department of Community Affairs is please,! to assist the General Assembly and Augusta-
Richmond County in the administration of this 'grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943.
U:lf~
Jim Higdon
Commissioner
JH/ja
Enclosj1re
cc: Richmond County Legislative Delegation
~- /!Jr;-~-tftJf .
"'1S:t' 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
EQUAL HOUSIN(; _
OPPORTUNITY - www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
AUGUSTA-RICHMOND COUNTY COMMISSION-
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: JWall@cD.richmond.ga.us
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B. KUHLKE, JR,
WM. "WILLIE" H. MAYS, UI
J. B. POWELL
STEPHEN E. SHEPARD
LEE BEARD
Mayor Pro Tern
CHARLES R, OLIVER, P E, CPA
Administrator
MEMORANDUM
To:
Augusta Taskforce for the Homeless
From:
James B. Wall
Date:
September 9, 1999
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 concerning local assistance grants for fiscal year 1999-2000. In that
memorandum, he addressed two issues 'and concern~.
The first concern is for funds for a grant to a local government for the-~enefit of an apparently
private organization. He concluded that the grants should be authorized only when the loeaf government
re,;ipient makes the funds available to the private entity in the form of a contract for services. In addition,
thle contract must show the scope of services and how the scope of services is in aid ofa lawful activity
whose benefit to the County is substantial.
The previous contract which we have used with private entities, which you may have already
signed, meets the first requirement, i.e., it is a contract for services; however, I am concerned the DCA
may reject the earlier contract because it does not clearly show the scope of services as being in aid of a
lawful activity with a benefit substantially to the County. Therefore,] have revised the contract to
provide additional language in this regard. Please review the scope of services to insure it accurately
states the purpose for which the grant will be ~tilized.
The second concern was the '~9nstitihional prohibit,ion against paying funds tQ,"or contracting
with, a sectarian entity. We have been required"to conduct "such factual inquires as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized ,out of belief in God or other supernatural beings", which is a requirement
fol' your organization being eligible forth~,~r..antfunds.
I have attached two copies of the contract, since we must provide one copy to DCA. The
remaining copy is for the City's records. -
Please execute both copies of the contraCt, in oHler'that they may be returned to me. Further, if
YOIU should have any questions concerning either the scope of services or the certification, please call me.
~ .~= ,
'( .
Grant No. OO-C-L-408
STATJi; OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
. THIS AGREEMENT entered into this 25th day of August 1999, by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to' as the "Department") and
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recip:lent") .
WHEREAS, the State of Georgia desires to promote the health and welfare oUts citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and '
WHEREAS, the Department is authorized by the provisions of a.c.G.A. 950-8-8 to grant and
admirulster public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $5.000 to be
used solely for the purposes specified in the attached E?iliibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountability. The Recipient agrees to expend said funds solely in conformance with
this Agreep1ent and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of FuDds. Subject to the availability of funds for such purpose. the
Depart;~ent shall pay the Recipient in accordance with the following payment schedule:
$3.750
Within ten days of the Department's receipt of the executed
Agreement.
{
$1,250
Upon receipt by the Dep'artment of written certification of project
completion in accordance with this Agreement.
$5.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
:;.'
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Grant No. 00-C-L-408
Page 2 of 5
5. Confficts of Interest. The Recipient warrants' and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or n~gu1ations. including bu~ not limited to. O.C.G.A. ~45-1O-20
through ~45-10-28 and O.C.G.A. ~36"67A(l) through !336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of 'this Agreement. Additionally. the
Recipiient attests that all officials of the Recipient have certified the same.
, 6. Enforceable and Legally Bindinl! Act. The Recipient certifies that it is duly organized.
validly.existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
confOlmance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitorinl! and Auditing. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient .agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
. 8. Open Meetinl!s. The Recipient certifies that in approving this Agreement. it has
comphed with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
: 9. No AIlency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any, agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole ,discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (1ii) has acted in any way
contra:ry to the purposes for which the grant was awarded; or (1v) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
" , - l'
..
Grant No. OO-C-L-408
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through priv;;lte parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church. sect. cult. or religious denomination or of any sectarian institution." Ga. Const..
Art. I. Sec. II. Par. VII.
(b). Th,e "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett u. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God. 153 Ga. at 433. Qr. as the dictionary puts it. belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sec,t". "cult" and "denomination" also 'relate to "a distinct organization." with "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice. relationship. or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signifieation." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and ,
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in Writing.'
[Executions on,.. following page]
'.
Grant: No. OO-C-L-408
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
By:
IP
7 ,uJ)
Attachments: Exhibit A. MScope of Services"
FOR THE DEPARfMENTOF COMMUNITI AFFAIRS
By:
'-
~": ..~
Grant: No. OO-C-L-408
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County for operating funds for the Augusta '
Task Force for the Homeless in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for senrices. The senrices must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
~. ~l
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into thi~ ~ day of ~,
1999, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA TASK FORCE FOR THE HOMELESS, INC.
(hereinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Cow~unity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Orgc,nization accepts, the sum of $5,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Org~nization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide for
the public health of the homeless.
1
~ 1
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
,~ Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
~ i
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement. with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
reccrds, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
"
':l
...
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings.
In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,'
or, as the dictionary puts it, belief in the supernatural as creator and governor
of 1:he universe. The American Heritage Dictionary Second College Edition 1044
(19B2) .
"The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a corrunon system of faith," "holding sentiments or doctrines"
which distinguish it.
"Institution" may have a similar meaning related to
"or9anization," but may also mean a "custom, practice, relationship, or
behc,vioral pattern of importance in the life of a corrununity or society." The
American Heritage Dictionary Second College Edition 666 (1982).
In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
" ,.; t
Organization as to whether it is "organized out of belief in God or other
supf!rnatural beings" and Organization hereby certifies to Augusta that it is not
so ()rganized' and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reinlburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
ATTEST:
Title:
AUGUSTA TASK FORCE FOR THE HOMELESS, INC.
ORGll.NIZATION
BY:~~~rck-
Sworn to and subscribed
before me this i5~ day of
N~r:,c"a~9: ·
My Cj'I'!TI;~
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5
10
Office of The Clerk of Commission
Lena J. Bonner, cIVic
Clerk of Commission
Nancy Morawski'
Deputy Clerk '
Room 806 - Municipal 'Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
August 30, 2000
Ms. Sha!on Caldwell, Executive Director
Augusta Task Force for the Homeless
325 Eighth Street
Augusta, Georgia 30901
Dear Ms. Caldwell:
Enc:1osed is a check in the amount of $1,250 representing [mal payment of your FY2000 State of
Georgia' appropriations through the Georgia Department of Community Affairs Local Assistance
Grant Program.
If I can be of further assistance, please feel free to call.
Very truly yours,
rh'it;{)I~
Lena J. Bonner,
Clerk of Commission
Enclosure:
AUGUSTA-WCHMOND COUNTY COMMISSION
036703
FRANT DESCRIPTION ?,O: NUMBER INVOICE NUMBER INVOICE AMOUNT NET AMOUNT
081800 1,250.00 0.00 1,250.00
.
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
036703 08/25/00 1,250.00 0.00 1,250.00
___u~~ __n~.
;-fJ2~~~G,tJsji"~G'~"~R:MEENn.i~..'.'rE'~"'.:.'stJ'~"T~_"'~R.~_'E~_~.",.,:',',:,.,:"".D.D"",;,',,,,:,";":";"~"."~"'.~'~"""_~""~"'U":""::"'"~.,.~,.",',.,^.',',',:.,r',~,.",..'"c,',:,',>,.,;,.,:,:,'" '::':"::"n "---:':'Z:j~:~!-~'~~};~~';~'> "~ ~:~}:':: ':~~: ..".'....:~'..' '''~'~'::',':,.'l'':..~i1<.,~~;'."i1.''''~;~:'~2~~~;;"'''' c,;~'.s::.!i':~~.'
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GUS~~~~~~;~~~~!~1;:;' g:~it~~~~*;* *$:~,.250 .,00
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~~1~i!Pl~~;"<(RE~;r~Nl BANKOF:'~~'ORGIA:
,,,; AUGUSTA. GEORGIA
.( ...:-::
"I 0 j I; 7 0 3 III I: 0 b 1. 1. 0 1. 3 7 5 I: I; a ) 0 ~ 4 a ) g ... :II
J'J' .' t,; 'G' '0/ '-,\,"'1/ ~(\i>T L.. ~..
~ H~~)~II~s
(706) 774 -1059 fax (706) 774 -9719
PO Box 1925
, 325 Eighth Street (30901)
Augusta, GA 30903
e-mail: atfh@be1lsouth.net,
Included in this packet:
Certificate of Incorporation
Letter Documenting 501 (c) 3 Status
Board of Directors
Membership-at-Iarge
AUGUSTA TASK FORCE for the
HOMELESS
Sharon Childs Caldwell
Executive Director
325 Eighth Street
Augusta, GA 30901
706-77 4-1 059
fax 706-774-9719
Helping individuals and families in disadvantaged
circumstances achieve a sel/sufficient lifestyle.
~
\:.!.. L.' &. }.I....." ....,,,,......, ~ ;..... ~ . -- . -.' -.
o ~ g.u.Jte 315, itnt'st mrlluc'r
2 iUnrtitt ili'utl1t~r ilo(ing 3'Jr. ~r.
l\tl&ut;t, {h)cL1tgin 3033q.-1530
CONTROL NUI".BER;
EFFECTIVE DATE:
COUNTY
REF ERENCE
PRINT DATE
FORM NUMBER
951]022
05130/199,5
RICHMOND
0070
06/02/1995
311
;
JULIE CHILDS
MCLAIN & MERRITT
33~O PEACHTREE ROAD, NE, SUITE 1250
ATLANTA GA ' 30326-1075
CERTIFICATE OF IHCO~PORATION
I, MAX CLELAND, Se<,:retary of S tate and the Corpor<lt i on COi/lm i ss i oner of the State
of Georgia, do her:eby certify under the seal of my office th;;lt
AUGtiSTA TASK FORCE FOR THE HOMELESS. INC.
has been duly incorpora~ed under the laws of the State of Georgia on the effective
date stated 'above by ~he fi I ing of articles of incorporation fn the office of the
Secretary of State and by the p<Jying of fe.es as provided by'Title 14 of the
Official Code of Georgia Annotated.
\'I'lTNESS my hand and official s,e:al in the City of Atlanta and the State of Georgia
on the date set forth above.
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MAX CLELAND
SECRETARY OF STATE
.. ~
..........
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COR?O'U T IONS
656-2817
CORPORATIONS HOT LINE
404-656-2222
Outs1de Metro-Atlanta
20 'd
IEqJ.7.~7.vnv 'nN l<JJ~
r r I }.j}.j:jLI '>l I\I I f-Il:lU
OT-hT n~M ~~_nT_nnu
.
:1;
rN1ERNAl; REVENUE SERVICE
DISTRICT DIRECTOR
401 W. PEACHTREE ST,NW
ATLANTA, GA 30365-0000
DEPARTMENT OF THE TREASURY
[ratfr:
MAR , 5 199GJ
Employer Idfrntiflcation Number:
58-2187000
Ca Sf' NumbE'I~:
585332062
AUGUSTA TASK FORCE FOR THE HOMELESS
INC
C/O WILLIAM GALLOP
PO BOX 2001
AUGUSTA, GA 30903
Contact Pt:rsi:<T1:
EP/ED CUSTOMER SERVICE UNIT
Contact Tt?lephone Number:
(410) 962-6058
Accounting Period Endl~g:
Decf'mber 31
Foundation Status Classification:
50'9(a) (1)
Advance Rul ing Period Begins:
May 30, 1995
Advance Rul ing Period Ends:
Decfrmber, 31, 1999
Addendum AppllE's:-
Yes
[I€:'ilr Appl icant:
(~
,,;3
Bas~d on information you suppl ied, and assuming your operatioris Hi I I be as
statt?d inydur appl ication ,for recognition of eXt:mption, H~ have determined you
an~ exemptfroDl federal ,inC(lme ta>: under secti':ln 501(a) ,:,f thi:: Internal,Revenu\2
Code ~s an organization described. in s~ction'501(c) (3)~
Because you are ~ neHly c,reated organization, He are not now making a
final determination of your foundation stat~s under settion 509(a) of the,Code.
Howe~er, He Ilave detfr~min~d that you can reasonabl~ expect to be a publ icly
S\1pp.:.rtt:'d organ izaticln dp.scribed in st?ctic<ns fr09(a) (1) and 170(b) (1) (A) (vi).
Accordingly, during an advance rul in9 period you wi I I be treated as a
publ icly supported orga~ization, and not as a priv~te foundation. This advance
Ful ing period b~gins and ends on the dates shown above.
. '
Within 90 days tlfter the end (.f your adva'nce rul ing period, you must
send us the information ne~ded to dete~mine whether you have ~et the re~ui~e-
ments of the appl leablfr support test during the advance rul ing period. If you
E'stab I ish that ~'(,u have bet:.n a pub I i c i y supported I.;.rgan i zat i on, HI? Hill c i CI~.S i-
f)o' you as a section 509(a) (1) .:.r 509(a) (2) organizi'ltioTI as long as YCIl! continue
to meet the requirements of the appl icable support test. If you do not meet
thE' pub!;c support r",'quirements during the advancfr rul ing ,period, ~IE' Hi II
classify you as a private foundation for futurfr periods. Also, ,jf HE' classify
you as a private foundation, He wi I I trfrat you as a private foundation from
your beginning date for purposes of section 507(d) and 4940.
Grantors and contributors may rely on our determination that you are not d
pri'.:ate fo'unctation unti I 90 days after the end of ~'I)ur advance rul ing period.
If you send us the requiredi~formation Hithin the 90 days, grantors and
contributors may continue to rely on the advance determination unti I He make
a final determination of your foundation status.
Letter 1045 (OO/CG)
,-J ' 'J~-l' I\i lriJ'01 '"'1'\(1/ i(ii\Ti ·
WA H~om~I;;'~
PO Box 1925
325 Eighth Street (30901)
Augusta, GA 30903
(706) 774 -1059 fax (706) 774 -9719 e-mail: atfh~bellsouth.net
AUGUSTA TASK FORCE for the HOMELESS
325 Greene Street
Post Office Box 1925
Augusta, GA 30903
(706) 774-1059
Executive Board of Directors
President
Term expires ]2/31/99
Amanda Gray
Executive Director
Interfaith Hospita]ity Network
3130 Skinner Mill Road
Augusta, GA 30909
(706) 739-0360 '
Vice President
Term expires 12/31199
Michele Canchola
Executive Director
Goodwill Job Connection
3] 20 Peach Orchard Road
Augusta, GA 30906
(706) 790-8500
Treasurer
T enn expires 12/31199
Richard Tuchscherer
Executive Director
Catholic Social Services
P.O. Box 2823 (Arsenal Ave.)
Augusta, GA 30904
(706) 733-7700
Secretary
Term expires ]2/3 ]/99
Lynda Suarez
Homeless Housing Coordinator
cSRA EOA, Inc.
] 26] Greene Street
Augusta, GA 3090]
(706) 738-4874
Volunteer Board members receive no compensation from ATFH
ATFH
BOD
page 2
Mem bers-a t-Ia rge:
Sevi Roberson
, Cheri Brown
Rebecca Wallace
. Reno Law
Sharon Holmes
.' Joyce Holloway
. Armen Boyajian
Barbara Howell
George Foster
Lola Johnson
,Phylis Holliday
Sheryl Hudson
Cathy Jackson
Stephanie Green
Daniel LaDow
Carrie Garrett '
Christ41e Abney
Vicki C. Johnson
Gary Billingsley
Wendes Jones
Dorothy Merritt
Doris Cook-Pearson
Norma Pardo
Vanessa Wingfield
Grace Hammock
Butch Giusto
Ann McGruder
Brad Littleton
12/98
Russell Barrett
Mildred I vey
Connie Friend
Don Hairston
Andrew Davis
Kathleen Barnhart
William DeHaven
06/06/2000 11:55
7067749719
ATFH
-;
/lLQt(A 1ASK ~a<a; ~~e
Hom_ltlll
..
Sharon Childs Caldwell, Executive Director
Phone: (706) 774- J 059
Fax: (706) 774-9719
E-Mail: atfh@bellsouth.oet,
.
PO Box 1925
325 Eighth Street (30901)
Augusta, GA 30903
TO:
Lena J. Bonner ,
Augusta Richmond County
Clerk of Commission
Sharon Childs Caldwel~
Executive Director ,1,1
FROM:
DATE:
June 6, 2000
RE:
DISCRETIONARY FUNDS REMAINING BALANCE
Please accept this letter as the necessary request for the Augusta Task Force for the
Homeless (A TFH) to draw down the remaining balance of funds from our $5000 1999
Discretionary Funds (awarded through the office of Senate Majority Leader Charles
Walker). According to our records~ the ATFH has a balance of $ 1250.
Questions? Please feel free to contact me at 774-1059, 9 a.m. - 5:30 p.rn.
Thanks, Lena, for your continued support!
PAGE 02
JlLGUSTA TASK ~mc~ fo~ lhe
Homlll..
PO Box 1925
325 Eighth Street (30901)
Augusta, GA 30903
~
Sharon Childs Caldwell, Executive Director
Phone: (706) 774-1059
Fax: (706) 774-9719
E-Mail: atfh@belIsouth.net
Mrs. Lena Bonner
, Commission Clerk
Augusta Richmond County
MuniCipal Bldg. (8th Floor)
. 5 30-GreeneStreef
Augusta, GA 30911
August 1, 2000
Dear Mrs. Bonner:
,Please accept this letter as the Task Force's request to draw down its balance of the 1999
Governor's Discretionary Fund.
Accordmg to our records the ATFH has an unused balance of$1250."
As always, thank you for your continued support and cooperation!
Respectfully,
/~~~&rL
'. Sharon Childs Caldwell
Executive Director
OUR i\IISSIOi'i: The Augu,sta Task Force fo~ the Homeless is a community coalition linking people to resources-
" ,: ending homelessness - one person at a time.
,.,-f
Office of The Clerk of Com'mission
Lena J. Bonner, CMC
Ci'erk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO:
Ms. Donna Williams, Deputy Comptroller
FROM:
Lena J. Bonner, Clerk of Commission
DATE:
August 18,2000
SUBJECT:
Department of Community Affairs'
Local Assistance Grant Awards
This check represents [mal payment of Augusta Task Force for the Homeless' FY2000 Local
AS8istance Grant No. 00-C-L-408 appropriations. Please issue an Augusta-Richmond County
check to the Augusta Task Force for the Homeless for the stated amount.
Should you have any questions or need any additional information, please feel free to call.
Thank you for your continued assistance.
Enclosure:
Check
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'DEPARTMENT OF COMMUNITY AFFAIRS'::""'::,'?:
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Vendor No: 0000013727
VendorName~-RIcHMOND COUNTY
" STATE OF'GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
ATLANTA, GA
BANK 1100-1000
Check No;
Check Date;
Check Total:
000003983
07/26/20C
$1.250. C
INVOICE
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Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta. GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
June 6, 2000
The Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs.
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
RE: Local Assistance Grant
Dear Commissioner Higdon:
Enclosed is the following Local Assistance Grant Request for Final Payment form for the
following organization:
ORGANIZATION
Augusta Task Force for the Homeless
GRANT NUMBER
OO-c-L-408
Thank you for your continued assistance in the administration of Augusta's grant awards.
(
Enclosures:
-1 ~~
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
Augusta Task Force for the Homeless
RECIPIENT:
LA GRANT
AGREEMENT
NUMBER: OO-,C-L-408
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the L-\G
grant number at the top of this form. 'The grant recipient is the entity
th;t appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Thompson at (404) 679-3154.
Authorize
Si ature
This is to request fma1 payment on the Local Assistance Grant of the
above ~eferenced grant number. In making this. request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. r
further certify that all funds provided oy this grant have been spent in
accordance with the terms and conditions of the Agreement and that
a the information stated herein is true and accurate.
CERTIFICATION:
Bob Young, Mayor
Name and Title
Date
-'
..'
'.. .
. -..'
GEORGIA DEPARTl\iIENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
July 27,2000
Honorable Bob Y olJng, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear MayorYoung:
Enclosed,is the final payment in the amount. of $1,250 under Local Assistance Gram
#nO-C-L-408 to Augusta-Richmond County.
If you have any questions, please call Amy Biil af (404) 679-3154.
Sinc.crelY., { . . .
/\.;,>-- ~~
lI~gdOn
Commissioner
", JHlcm..
Enclosure
RECE~\!ED
~
!1l1 3 1 2000
i.>
August" ('.\' "r'" ",'" " fl' '1'\"V
cr-M..\...,\;~.: \i.J: il~' '..:",d l~~.
ZeU Miller
GOVERNOR
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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4
I
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: July 10, 2001
SUBJECT: Department of Community Affairs'
Local AssistaQce Grant,Awards
Enclosed are checks from the Georgia Department of Community Affairs in the amount of
$1,250 and $9,000, which represents final payment of following grant awards. Please issue
Augusta-Richmond County checks to the following Local Assistance Grant recipients:
ORGANIZA TION GRANT NUMBER GRANT AMOUNT
Easter Seals of Georgia 01-C-L651 $1,250
Delta Leadership 01-C-L-426 $ 4,000
Augusta Ballet ,Ol-C-L-424 $ 5,000
Please return all checks to me so that they can be forwarded to the appropriate agency.
" Thank: you for your continued assistance.
Enclosures:
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" -. . ---- -- - -- - . - .;:..~
.. ,
'.', AugustcbRicbmond.~Coun:w.-
Finan(::e"Department
Memt)
ora: State Grant Recipient
IFram:AI Denis, Grants Manager
lee: Tammy Strange
IDate: 06/08/01
~
Re: Monitoring and Auditing
In accordance with grant agreement 2L-C-L-65/, it is acknowledged that upon
request the Recipient agrees to provide the Department with any information,
documents and/or photographs that Augusta, the State of Georgia, or any of their
departments, agents, or employees (hereinafter collectively. "Grantor") deems
'necessary to monitor performance of this Agreement. The Recipient agrees to
maintain proper and accurate books, records and accounts reflecting its
,administration of Agreement funds and compliance with all applicable laws. Such
documentation shall be retained f()r at least three years from the completion of said
project and shall be made available to the Grantor. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled
. audit or financial statement, of the Recipient and any future audits for financial
,statements until all expenditures of Agreement funds have been accounted for. The
Recipient acknowledges and agrees that any unresolved findings of the Grantor
concerning expenditure of project funds, whether based on an audit report, financial
"statement, project completion report of independent investigation of the Grantor, shall
preclude the Recipient from applying for or receiving any further grants or other funds
from the Grantor, until such findings are resolved to the satisfaction of the Grantor.
" Within 90 days of receipt of state funds, the department will contact yo~ and a time
: will be arranged in which to review documentation of fund usage or a copy of an
! audited financial statement which includes expenditures of Agreement funds.
: Name ~e. ~DIc../~~Ic" Telephone No. (JOl.,)101o7-9Iolfr'
(Please print) . "
Address I SOO W(LL~S boro Roa-ol (04')
p. o. B(J~ O-~'-f'\ . ,
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. Page 1
I'
AUGUSfA-IRIC:HMOND COUNTY COMMISSION
057485
CDESCRIPTION 'P,O. NUMBER INVOICE NUMBER., n INVOICE AMOUNT , NET AMOUNT
3RANT 01CL651A' 1,250..00 0.00 l,250~00
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
057485 07/13/01 1,250.00 0.00 1,250.00
PAY
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AUGUSTA;,GEORGIA', "
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OFFICERS
H, Scott Allen
Chairman
Merle Temple,
1st Vice-Chairman
Mayclare :Scherer
2nd Vice-Chairman
Natalie Schweers,
Secretary
George Goddard,
Treasurer
Sheila H, Thomas,
President/CEO
BOARD OF I'IRECTORS
H. Scott Allen
Larry Babbitt
Phil Caldwell
Alvin Dickson
Alice Frye, Ph.D.
George Goddard
Steven H, Johnson
James Jones
Jacquelynn W. Moore
Julian Osbon
Elliot PricE'
Donald B, Porter
T. R, Redd'l
Mayclare ~;cherer
Natalie Schweers
Barry Smith
Deborah Taylor
Merle Temple
Jeanne TrE'nteseau, Ph,D,
Biagio Vericella, Ed.D.
Maydean Wells
Robin Williams
Hon. Bob Young
HONORARY
BOARD OF [IIRECTORS
Don Berry
Pat Blanchard
Frank Dennis, III
Harold Faulkner
Dick Fox
David Hud:son
Sam Pursley
Hubert Reeves
Creating solutions. changing lives.
Helping people with disabilities
gain greater independence
June 4,2001
Easter Seals East Gear ia
1500 Wrightsboro Road
P,O, Box 2441
Augusta, Georgia 30903
(706) 667-9695 voice or tdd
(706) 667-8831 fax
'-866-667-9695 toll free
E-mail: info@esega.org
Ms. Lena 1. Bonner
Augusta-Richmond County Commission
Room 806 - Municipal Building
530 Greene Street
Augusta, GA 30911
RE: Local Assistance Grant
Year 2001 State Budget
Dear Ms. Bonner
I would like to request that the $1,250 remaining Local Assistance Grant money be
released to Easter Seals at this time. The technology improvements made possible
by this grant have been completed. Thank you for your help and assistance in this
matter.
Please call me should you have any questions, concerns or would like to tour our
facility. I have attached a copy of the original budget for technology
improvements for your review. All items are now in place and being used.
Thank you again for giving us the ability to improve our technology so that we can
in turn provide more efficient services to people with disabilities.
SATELLITE LOCATIONS:
P,O, Box 1836
Thomson, Georgia 30824 S' I
(706) 830-1481 mcere y,. &
P.O. Box 86 ~ Jr
Garfield, Georgia 3042' (~
(912) 682-6146
. Laurie L. Cook
Statesboro, GeorgIa
(912) 682-7511 Director of Development
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, Vendor Name; AUGUS TA- RI cHMDND' cDUN.TY,
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DEPARTMENT' OF' COMMUNITY AFFAIRS;'
'ATLANTA,' GA,
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: ,GROSS
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0000048821
. 06/29/2001
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Chec~, Total:
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 3, 2001
~onorablE: Bop Y01,lng, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $1,250 for Local
Assistance Grant #01-C-L-65~ to Augusta-Richmond County.
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
Q~JJ:#~
Jim' Higdon
Commissioner
JH/j a
. Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
, www.dca.state.ga.us
An Equal Opportunity Employer,
* Recycled Paper
Office of the Mayor
? .~
Bob Young, Mayor
RODm 806, Municipal Building ,
530 Greene Street, Augusta, GA 30911 ;,;;!
(706) 821-1831 - FAX (706) 82l-1835j~~
E-mail: mayoryoung@co.richmond.ga.us.. ~
June 13,2001
Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
, Enclosed is a request for fInal payment for the following organization:
Oraanization
Easter Seals East Geor . a.
Grant No.
01-C-L-651
As always, we 'appreciate your continued assistance in the administration of Augusta's
grant awards. "
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" Easter
RECIPIENT: '
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E.'. Atlanta, Georgia 30329-2231
Georgia Easter Seals
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-651
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
This form is to be completed once you have fulfilled the sc'ope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand comer of the grant agreement.
GENERAL
INSTRUCTIONS:
The certification statement below must be signed by the Chief
Elected Officia,l or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
.
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify thai: the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant. Agreement number has been completed. I
. further certify,that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
CERTIFICATION:
Authorized
Silgnature
.
Date
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4a. Information requested: Funds will be used for a variety of improvements to the
technology available to Easter Seal clients and staffas follows:
a) Install an analog port on the phone system to accommodate $ 500.00
a TDD (telecommunication devise for the deaf) to allow those
Hearing-impaired consumers to communicate with us.
b) Upgrades for memory and soundcards for computers already $1;200.00
in operation. This will extend the life of existing technology.
c) Purchase of as mall copier. $ 875.00,
d) Service and repair of 2 Apticoms (existing vocational
testing equipment used in client services to assess
.: ._._ "~_v9cati.Qlli1L~J~tiwg~,)n~er~~t~3.,I1d egll.cationa.Ldeyelopmnet
for those We serve.) ; Replace two foot pedals and
one set of interest panels for Apticoms. Other technology
enhancements to systems and equipment.
$ 825.00
e) Five user software package for data management
$1,600.00
4b. There will be no revenues generated from these expenditures. TOTAL $5,000.
J!- - ,;..__._,---~.- ~--- --- ---=---""---;-_.-
Office' of The Clerk of Commission'
, ,
Del::ember 4, 2000
Ms. Shelia Thomas
East Georgia Easter Seals
,P.O. Box 2441
Au'gusta, Georgia 30904
Dear Ms. Thomas:
Lena J. Bonner, CMC
Oerk of Commission
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
Nancy Morawski
DeputY Clerk
, '
Enc:losed is a check in the amount of $3,750 representing 75 percent of your FYOO-01 State of
Georgia appropriations through the Georgia Department of Community Affairs Local Assistance
Grant Program. Upon completion of your project as outlined in your grant application you can
request through this office in writing final payment of this grant award, which will be forwarded
to DCA on your behalf.
If! can be of further assistance, please feel free tocall.
Very truly yours,
45ti~
Clerk of Commission
Enclosure:
AUGUSTA.R~ICHMOND COUNTY COMMISSION
042880
::;:::::fi;:g,~*:::f:::;:: """",',,/,!"~i.>Es(:RIPTION*~Mm',''''''; ::;::::;;:1~~;:::~~::~~\~:::/{:,::: ::::::.::::::~~*~ N"P.O;~NUMBER?': '/INVOICE'NUMBER?':' ,,'%'WINvoICE"AMOUNT?%,:{} ::\.;:;:~;::i@~::;:@::::::::::~::~*~:~~:! ~;i~~X~~$,::::::;;.: "'NET(AMOUNr!\,~:',;"
3RANT 0 1 CL 6 5 1 3 , 7 ~ 0 0 0 0 0 0 3 , 7 5 0 0 0
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CHECK NUMBER " CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
0 42 8 8 0 1 ') / 0 1 / 0 0 3 7 5 0 0 0 0 0 0 3 7 5 0 0 0
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Application for Local Assis,tance Gr~t-
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Local Assistance Grants are made pursuant to O.c.G.A. ~50-8-8(a) ~hich provid.~ in percinen"t p~t:, _"_
"The department shall make granti to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
, ,
1. Redpient identified by the General Assembly in Appropriations Act:
Aligusta/Richmond County
2. Amount appropriated by General Assembly:
, $5,000
3. Purpose of the Local Assistance Grant ~ specified by the General Assembly in "the Appropriations Act:
, Technology improvements for East Georgia Easter Seals in AugustaJRichmondCounty ,
'''{
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4. InE.JClnation'Required by the Department of Community Affairs for Award: "
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposeS, the funds
awarded thro'ugh this grant wo~ld be used. Attach additional pages if necessary. '. ~ ,\ " :. '\
"
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See Attached
......., ..
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b. l'lease provide a budget for the proposed project, listing all revenues and expenditures.
. J. ... ~ .
Project Revenues
Project Expenditures
Local Assistance Grant
See Attached
, Local GoVe.
Other
Total
c. Provide expected p'i'oject start up and project completion dates:
~Jctober 15. -20c0
&ginning Dau
June - 3) - 2001
Completion Dau
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5. ':,~iitact Information: Please provide the following conta~t information for the gr~nt.
"'-':-:..T',":.
S1eila H. ll1aras
,Name:
.....,.....
Address: 1500 Wrightsbaro Road, ' P.O. Box 2441
-'1'" '.
"
City: Auqusta
T.l h (700) 667-9695
~e ep one:
State: Geai0Jia Zip:, 3rna3
E-mail: stharnggesega. arg
. Facsimile~7oo) 667-8831
4'
-,.- ,Nicole [):!ll' AriD
'..Name: "
Address: 15)) Wrightsbaro ~d, P.O. Box 2441
<::ity: Augusta
: , ';' T. I h' (700) 667-9695
, ~e ep one:
State: Georqia Zip:300CX3
E-mail: ndelJ@3sega.arg
F "1 (700) 667-8831
aCSlml e: '
- 4"6. uCertification
Authoriud &pmmllltilJe
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I ~7~
.QL - =:LI: - 00
, Date
.sn~'l ta H- ~~
Name (pkase.print)
'PrtfSlc\q V\.+- lao
,
Title
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (4Q4) 679-4943.
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, GA 30329-2231
www.dca.state.ga.us
6/00
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".,,;"::;:C~{~:;,~~A-a:,:InfQ~ation r~quested: Funds will be used for a variety of improvements to the
,.'. :~~"';':tj;:, technology available to Easter Seal clients and staff as follows:
". ,a) , Install an analog port on the phone system to accommodate $ 500.00
" a TDD (telecommurucation devise for the deaf) to allow those
'" Hearing-impaired consumers to communicate with us.
..
1;. ....-
b) Upgiades for memory and soundcards for computers already $1,200.00
in operatio~. This will extend the life of existing technology.
, c) Purchase of a small copier.
$ 875.00
,,. ," d)
;
Service and repair of 2 Apticoms (existing vocational
testing equipment used in client services to assess,
, 'vocational aptitude, interests and educational developmnet
for those We: serve.) ; Replace two foot pedals and
one set of interest panels for Apticoms. Other technology
enhancements to systems and equipment.
$ 825.00
.',. ..-
:-e) Five user software package for data management
$1,600.00
..!~ .... '"-!
,.: ~b. Thei~ will be no reveimes generated from these expenditures. TOTAL $5,000.
.... ~ ~~~.;.-E" .
. '
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Application for Local Assistance Grant
Local Assistance Grants are made pursuant to a.c.G.A. ~50-8-8(a) which provides in pertinent part:
"The department shaD make grants to eligible recipients o,r qtudifiedlocal governments,
which grants are specified by amount, recipient, and purPose in an appropriation to the department"
1. Ri:cipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by Gene~al Assembly:
$S ,009
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Technology improvements for East Georgia Easter Seals in Augusta/Richmond County
4. InformationRequired by the; Department ofCommuniryAffairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant wo~ld be used. Attach additional pages if necessary. . -
See Attached
"
b.Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
See. Attached
Local Govt.
Other
Total
c. ,Provide expected project start up and project completion dates:
. October 15. -2ffi)
Beginning Dllte
June - 3) - 2aJl
Completion DIlU
Name:
Sheila H. llnTas
5. Contact Information: Please provide the following contact informacion for the grant.
Address:
1500 WrightsbaroFbad, P.O. Box 2441
City: Auqusta
(706) 667-9695
Telephone:
Fa ' '1 (700) 667-8831
cslml e.
Name:
Nirole Dell' AriD '
,Address: 1500 Wrightsbciro Road, P.O. ,Box 2441:
City: Augusta
'T' I h (706) 667-9695
le ep one:
Facsimile: (706) 667-8831
6. Certification
,State: ~j.a Zip: 3ffi03
E-mail: sth:m3~.arg
State: Georqia Zip:3CBCX3
E-mail: ndelJ@.esega.arg
Authorized &preuntativ~
5n~', ta tt, :\1U~
Name (pkas~print)
Y(c.'.s I cl ~ V\.+- / QO
,
Title
Dau
For additional information or assistance. '
please contact Amy Hill at (404) 679-3154 or BobbyStevens at (404) 679-4943.
Georgia Department of Community Affuirs
60 Executive Park South, NE
Atlanta, GA 30329~2231
www.dca.state.ga.us
6/00
"
4a. Information requested: Funds will be used for a variety of improvements to the
technology available to Easter Seal clients and staff as follows:
a) Install an analog port on the phone system to accommodate $ 500.00
a TDD (telecommunication devise for the deaf) to allow those
Hearing-impaired consumers to communicate with us.
b) Upgrades for memory and soundcards for computers already $1,200.00
in operation. This will extend the life of existing technology.
c) Purchase ofa small copier. $ 875.00
d) Service and repair of2 Apticoms (existi~g vocational $ ~25,00
" testing equipment used in client, services to assess, ,"
vocational aptitUde; interests and edticationa1developnihet
for those we serve.) ; Replace two foot pedals and
one set of interest panels for Apticoms. Other technology
enhancements to systems and equipment.
e) Five user software package for data management $1,600.00
4b. There will be no revenues generated from these expenditures. TOTAL $5,900.
"
STATE OF GEORGIA
RICHMOND COUNTY GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~'f4.day of tilt IY%:
2000,' b,etween AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and EAST GEORGIA EASTER SEALS hereinafter referred to
as i:he, "Organization") ;
WI TN E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta,a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it ~s agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $5,000.00 (the "Funds"), to be paid t'o
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration' of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a subst~ntial benefit to its citizens, to wit: To operate
pro~rrams to assist the handicapped and disadvantaged, thereby promoting pub~ic
1
'?'
'i'
heal. th .
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, 'and the services are
authorized by one or more of the following powers set forth in said Constitution
or ~~ general law including but not limited to the following:
o Police and fire protection;
~
o Garbage and, solid waste collection and <?~sposal;.'
Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or' any ,combination thereof;
o Parks, recr~ational areas, programs, and iacilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal. and dock facilities and parking facilities;
o ,Codes, including building, housing, plumbing, and
-electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for ~uch Funds in accordance with generally accepted
2
~" .
accounting principles.
4. The Organization, shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
,provided .:<ccordfng to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
':has not assumed o,r undertaken any'legal duties as to the Qrga'nization,Qr others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any :information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State' of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A., ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Gr~nt may be a public record
subject to Georgia's 'Open Records Act (O.C.G.A. S 50-18-70, et seq.).
Organization shall cooperate 'fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
'" '
.'
7. Organization certifies that it is a tax exempt entity under ~
501 (c) ,of the Internal Revenu'e Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
trec,sury, directly or indirectly, in aid of any church, sect, cult, or religious
~denclinination, or of ,any sect,arian ,l'nstitution:", This' "S,ectat,ian' Aid"'. ,clause
prohibits the performance of a public function through a contract for services
bya religious organization, even, if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153' Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe.
The American Heritage Dictionary Second College Edition 1044
(1982) .
"The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which. distinguish it.
"Institution" may have a similar meaning related to
"organization," but 'may al'so mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionpry Second College Edition 666 (1982).
In other'words
the grant"recip~ents may not contract for services with any entity organized out
of belief' in God, or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
enti~y organized out of belief in God or other supernatural beings.
4
9. Organization certifies that Augusta has made inquiry of
Orgalnizationas to whether it is "organized out of belief in God or other
supe,rnatural beings" and Organization hereby certifies to Augusta that it is not
so e,rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed 1;:0 the
, "
Orga~izafi6n, iaid 'fbnds shall be retained by the~~ity.",
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any ,law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
By:~djlljAp~~
As l t s '1LL4..L
*I~~~;' A!~~~;,
Sworn to and subsq;;ibed
before me this ~day of
~~ , 2000. ,
;2jrLll~e ~~'
~:y Pub lC
My Cornrnis,sion Expires:
, ?/~O/t)1-
o.iP ~y:
:,gw
ATTEST:
EAST GEORGIA EASTER SEALS
ORGANIZATION
.5
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Office of The Clerk of Commission
July 18, 2000
East Georgia Easter Seals
1500 Wrightsboro Road
,Augusta, Geor~~a 309J 1
Dear SirIMadam:
Lena J. Bonner, CMC
Clerk of Commission
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
Nancy Morawski
Deputy Clerk
,":
Enclosed is' an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from Fiscal Year 2001 State Budget, which was awarded to your
agency through the efforts of our local Legislative Delegation. Please complete the highlighted
areas on the form and return promptly to my attention at the following address. Also, please
execute the enclosed contract between your agency and the city.
.,;.;',
, ..
;...;;,;;....
Lena J. Bonner
Clerk (jfCom~ission's Office
Room 806 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Should you have any questions or need any additional information, please feel free to call.
Very truly yours,
~
Lena J. B nner, ,
Clerk of Commission
Enclosures:
AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY A TIORNEY
, P. O. Box 2125
454 'GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAJ'\1 B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
AdmJolstrator
WM. "Wfi..LIE" H. MAYS, III
Mayor Pro Tern
MEMORANDUM
To:
East Georgia Easter Seals
" From:
, '
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for, a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants.should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized. '
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity; We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the grant funds.
I have attached two copies of the contract, since we must provide one copy to DCA. The
remaining copy is for the City's records.
Please'execute both copies of the contract in order that they may be returned to me. Further, if
y~lu should have any questions concerniri~ either the scope of services or the certification, please call me.
-'
(,.Ii
prant No. Ol-C-L-651
STATE OF GEORGIA
COUN1Y OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
Tms AGREEMENT entered into this 26th day of October 2000. by and between the
Department of Community Mairs of the State of Georgia (hereinafter referred to as the "Department")
and Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter referred to
as the "Recipient").
WHEREAS. the State of Georgiades ires to promote the health and welfare of its citizens; and
'WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is benencial to the administration of programs to assist the citizens of the state; and ,
WHEREAS. the Department is authorized by the provisions of O.C.G.A.g50-B-B to grant and
administer public funds in furtherance of the public purposes specified therein; and_,
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to ente! into this Agreement and
expend funds' for the purposes set forth herein;
NOW. THEREFORE. in consideration of the -mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $5.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
:~. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
:J. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the follOwing payment schedule:
$3.750 '
Within ten days of the Department's receipt of the executed
Agreement.
$1,250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$5,000
Total Disbursement
4L Applicable Dates. The effective date of this Agreement is specified on page one.
,.-;'
,Grant No. 01-C-L-651
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws, ordinances, rules or regulations. including but not limited to, O.C.G.A. 945-10-20
through 1345-10-28 and O.C.G.A. 1336-67A(l) through 1336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the . term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lef!allv Bindini! Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient. '
7. 'Monitoring and Auditinf!. Upon request. th~ Recipient agrees _to provide~ the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available t<? the Department upon request. The Recipient further
agrees that, an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or fmancial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the" Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from -the Department. until such findings are resolved to the satisfaction of the
Department.
:3. Open 'Meetings. _ The Recipient certifies that in approving this Agreement. it has
complied with all the open meeting requirements" of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
!~. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for perfonning any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of tennination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department. '
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (1) has failed to comply with the terms of this Agreement in a timely manner; (H) has failed to
complete all or a, portion of the actions required under the Agreement; (Hi) has acted in any way
. contrary to the purposes for which the grant was awarded: or (iv) has violated any federal. state or
local law. ordinance or regulation, the Recipient shall be required to retuD1 to the Department all
, funds dtsbursed under this Agreement. upon request.
./'
Grant No. Ol-C-L-651
'\
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect. cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. I. Sec. II, Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract Tor
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrallly, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that ."religious" corlnotes faith ihGod,' 153 Ga. at 43:3. or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionaiy Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," ":holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom, practice, re1ationshjp, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
, entity oJrganized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or fa.ilure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
1l3. Entire AHreement. Tl;lis Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing. .
[Executions on following page] .
Ii
GrC',nt No. Ol-C-L-651
t
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
Attachments: 'Exhibit A. ~Scope of Services"
FOR TIlE DEPARfMENT'OF COMMUNI1Y AFFAIRS
By:
Jim Higdon. Commissioner
Grant No. Ol-c-L-651
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Augusta/Richmond County for technology improvem~nts
for East Georgia Easter Seals in Augusta/Richmond County: '
· If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit. '
· To iillustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society.s papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is a responsibility of Grant Recipient to se~ that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
::~' ..;.
>\
...
/.
, Grant No. Ol-C-L-651
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
, THIS AGREEMENT entered into this 26th day of October 2000. by and between the
Department of Community Mfairs of the State of Georgia (hereinafter referred to as the "Department")
and Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter. referred to
as the "Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of O.C.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
hereiri and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts. an amount not to exceed $5.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
referepce and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department, no later than completion of the project.
: 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$3.750 '
Within ten days bf the Department's receipt of the executed
Agreement.
$1.250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$5.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
~:,
G:'ant No. 01-C-L-651
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. 1345-10-20
through 945-10-28 and O.C.G.A. 1336-67A(l) through 1336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. MonitorinJ! and AuditinJ!. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other,' funds from the Department. until such findings are resolved to the satisfaction of the
Depai'tment.
8. Open MeetinJ!s. The Recipient certifies that in approving this Agreement. it has
compIied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Agency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
'10. Termination. The Department. may terminate this Agreement, with or without cause,
upon five business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
: 11. - Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
f
Grant No. 01-C-L-651
"
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution. ."No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church. sect. cult. or religious denomination or of any sectarian institution." Ga. Const..
Art. I, Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). TIle words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious" connotes faith in God. 153 Ga. at 433, or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization." with, "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom, practice. relationship. or behavioral
pattem of importance in the life of a community or society." The American Heritage Dictionary Second
Colle€;e Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
neces;5ary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance. '
,! 13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.,
[Executions on following page]
j'
'.
Grant No. 01-C-L-651
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF COMMUNITI AFFAIRS
By:
. i
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Grant No. 01-C-L-651
Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used by Augusta/Richmond County for technology improvements
for East Georgia Easter Seals in Augusta/Richmond County.'
. Ifthe preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. TIle services must provide the Grant
Recipient with a substantial benefit.
· To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term, Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
/. lr
STATE OF GEORGIA GRANT CERTIFICATION FORM
, As required by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form{s) should be submitted to the
State Auditor with one c,opy of the annual audit report. Questions concerning the preparation
and ~;ubmission of this form should be referred to Local Government Audit Section of the Georgia
Depa.rtment of Audits and Accounts.
Instmctions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
~m~ grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
pu~blic accountant are sufficient in scope to enable the CPA to complete the Independent
A<;colintant's Report. These procedures include examination of grant application and award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of these procedures is to comply with the provisions of House Bill 1364 requiring
ce:rtification that the grant funds were used solely for the express purpose or purposes for which the
gr.mt was made.
6.. Whether the local government engages in independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should-be-engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grimt was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Stiltements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
i
i STATE OF GEORGIA GRANT CERTIFICATION FORM
o
A Local Government
B Information For Year Ended
I
I
C State Awarding Agency
D Grant Identification Number
E Grant Title
F Grant Award Date
G . Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J ,Grant Disbursements or
:.Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line J}
Certification of Local Government Officials
I have reviewed the information presented above and certify that. it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which the grant Was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
/~ 4
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Independent Accountant's Reaort
We have examined management's assertion included in the accompanying State of Georgia
(3rant Certification Form about [name ofgovernment]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is resp?nsible for [name of government]'s compliance with this requirement. Our
responsibility is to express an opinion on management's assertion about the [name of
government]' s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and,. accordingly, included examining, on a test basis, evidence
a.bout [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name of government]' s compliance with the specified requirement.
La our opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
rl~spects.
GEORGiA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
November 27,2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $36,750 representing the first payment under the following
Local Assistance Grants:
Grant No, 0 l-C-L-449
Grant No. Ol-C-L-651
Grant No. 01-C-L-652
$18'000~J JJh. j/iIb/.iR~
$ 3,750 '.[i;it)f. ~~- .
$15,000 ~~
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant
Request for Final Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds, Upon receipt of this form we will issue
the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an e~planation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have any questions,
please call Amy Hill at (404) 679-3154,
Sincerely,
Q~~~
Jim Higdon
Commissioner
JH/ja
Enclosures
eQUAL HOUSING.~
OPPORTUNITY L:..I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679.4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
GEORGIA-DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
r-.....----.
Ro)' E. Barnes
GOVERNOR
October 26, 2000
RECf~~ :r-r")
Honorable Bob Young
Mayor
Augusta/Richmond County
503 Greene Street, Room 801
Augusta, Georgia 30911
OCT 3 0 ':'1')(1'1
. r .v...
M;:;;
Augusta-Richmo~,a County
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $5,000 to
Augusta/Richmond County for technology improvements for East Georgia Easter Seals III
Augusta/Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943,
Sincerely,
~don
Commissioner
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSI!'IG ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
Office of the Mayor
Bob Young, Mayor
Room _806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
September 28, 2000
Honorable Jim Higdon, Comniissioner
Georgia Department of Community Affairs..
. :. ':.' 60 Executive Park South, NE .. --
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is the following completed FY 2001 grant application form:
ORGANIZATION AMOUNT OF GRANT
AWARD
East Georgia Easter Seals $5,000 - Contract services
As always, we appreciate your continued assistance in the administration of Augusta's
grant awards.
.,
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530-Greene Street - AUGUSTA, GA. 30911
-(706) 821-1820 - FAX (706) 821-1838
July 18, 2000
East Georgia Easter Seals
1500 Wrightsb()fo Road
Augusta, Georgia 30911
Dear Sir/Madam:
Enclosed is an application form from the_ <)eorgia Department of Community Affairs regarding
the Local Assistance Grant from Fiscal Year 2001 State Budget, which was awarded to your
agency through the efforts of our local Legislative Delegation. Please complete the highlighted
ar;~as on the form and return promptly to my attention at the following address.- Also, please
execute the enclosed contract between your agency and the city.
/>
~~ffiit
Lena J:Bonner
Clerk of Commission's Office
Room 806 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Should you have any questions or need any additional information, please feel free to call.
c
Enclosures:
AUGUSTA-RICHMOND COUNTY COMMISSION
. BOB YOUNG
Mayor
JAMES B. WALL
CITY A TIORNEY
P. O. Box 2125
454 GREENE STREET
AUGU~TA, GEORGIA 30903
Bus, (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.ricbmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
- RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R, OLIVER, P E, CPA
Admlnlstrator
WM. "WILLIE" H. MAYS, III
Mayor Pro Tern
MEMORANDUM
To:
East Georgia Easter Seals
From:
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
. The first _concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the fundsavailableto -the privateentity inthe form of acontract for services, _In addition,
the contracCmust show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to insure it accurately
states the purpose for which the grant willbe utilized,
The second concern was the constitutional prohibition against paying funds to, or contracting
with, asectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have includeo a ceiiification that your
organization is not "organized out ofbelief ilyGod or other supernatural beings", which is areCJuirement
foryour organization being eligible for_the grant funds.
I have attached two copies of tile contract, sll1ce we must provide one copy to DCA. The
remaining copy is for the City's records,
Please execute both copies of the co.ll!ra<;t in order that they may be returned_to me, Further, if
you- should Ilave any questions concerning-eith~r tb~e _scop-e-~oTs~rvices or the certific~tLo_n,,.please call me.
Application for Local Assistance Grant
Local Assistance Grants are made pursuant to O.e.G.A. ~50-8~8(a) which provides in pertinent part:
"The department shaD make grants to eligible recipients or qualified local governments,
which grants are "Specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
i Au-gustaJRichmond County
2.. Amount appropri~ted by ?ene~al Assembly:
$5,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Technology improvements for East Georgia Easter Seals in Augusta/Richmond County
4. Information.Required by the Department of Community.Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant wo~ld be used. Attach additional pages if necessary. .
See Attached
b. lPlease provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
See Attached
" Local Govt.
Other
Total
c. Provide expected project start up and project completion dates:
_ October 15...2(XXJ
B~ginning Dat~
June - Jj - 2OJ1
Completion Dill~
5. Contact Information: Please provide the foIlowing contact information for the grant.
Name:
9-eila H. 1luras
Address:
15Xl Wrightsbaro Fbad, P.O, Box 2441
City: Auqusta
Telephone: (706) 667-9695
. State: Georgia -Zip: 3rnD3
E-mail: sthara~ega. org
Fa . .1 (700) 667-8831
. cslml e.
Name:
Nicole Dell' Aria
. .
. Address: 1500 WrightsbOro Fbad,. P ,0. Box. 2441
City: Augusta
Telephone: (706) 667-9695
State: Georqia Zip:3CE03
E-mail: nde]J@;esega,org
Facsimile: (700) 667.-:8831
6. Certification
"
Authoriud &p1'tSottativ~
Dat~
5n e., t a H: :\1\.D t'Y\AS:.
Name (pleas~ print)
-Yrt oS. u:hV\.+- / C_EO
/.
Titk
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs .
60 Executive Park South, NE
Atlanta, GA 30329-2231
www.dca.state.ga.us
6/00
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p'~\
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.-
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this~~day of ~~
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and EAST GEORGIA EASTER SEALS hereinafter referred to
as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Co~nunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organizatio~ as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement b~tween the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $5,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To operate
pro9rams to assist the handicapped and disadvantaged, thereby promoting public
1
~~ !
~
~
health.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
~
Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
2
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.
accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided .:<ccording to this Agreement, including, without limitation, damage
claims for injury to pe~sons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization I s
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. S; 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law.
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. S; 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
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....>.
-.
..
7. Organization certifies that it is a tax exempt entity under ~
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings.
In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe.
The American Heritage Dictionary Second College Edition 1044
(19B2) .
"The term 'church I is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a connon system of faith," "holding sentiments or doctrines"
which distinguish it.
"Institution" may have a similar meaning related to
"organization," but may also' mean a "custom, practice, relationship, or
behc:vioral pattern of importance in the life of a connuni ty or society." The
American Heritage Dictionary Second College Edition 666 (1982).
In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
4
)~ ~[ .. ~.
9. Organization certifies that Augusta has made inquiry of
Organization as to whether it is "organized out of belief in God or other
supernatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
EAST GEORGIA EASTER SEALS
ORG]~NIZATION
BY:]~Jftjp~~
A~TEST: IJ(;rroPOJtllI!i")i j
TltJ.e: ~l
Sworn to and subsc;r;ibed
before me this b!: day of
~,o~ ,2000.
m'1A1l&l( V:~
~ry Pub lC
My CommissioI) Expires:
~/~OltJr-
~IJAJY :
Lflr As
ATTEST:
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.,
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
July 18, 2000
East Georgia Easter Seals
1500 Wrightsboro Road
Augusta, Georgia 30911
Dear Sir/Madam:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the. Local Assistance Grant from fiscal Year 2001 State Budget, which was awarded to your
agency through the.efforts of our 10cal,Legislative Delegation. Please complete the highlighted
areas on the form and return promptly to my attention at the following address. Also, please
execute the enclosed contract between your agency and the city.
Lena J. Bonner
Clerk of Commission's Office
Room 806 Municipal Building
530 Greene Street
Augusta,- Georgia 30911
Shc1uld you have any questions or need any additional information, please feel free to call.
Veiy truly yours,
~
Lena 1. B nner,
Clerk of Commission.
Enclosures:
-,
..
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
Honorable Bob Young
Mayor
Augusta/Richmond County
503 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $5,000 in Local Assistance Grant funds has been
included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the
grant is included on the enclosed application form. To begin the paperwork necessary to
receive this grant, please complete in detail the attached application form and return it to
my office. Once we have received and approved the application, we will forward a
contract to you.
We are delighted to assist you with your community development activities. If
you have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at
(404) 679-4943. Thank you.
JH/aha
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
'" '.
~
w
"
Application for Local Assistance Grant
Local Assistance Grants are made pursuant to O.C.G.A ~50-8-8(a) which provides in pertinent pare:
<The department ihaD make grants to eligible recipients o.r qualified local governments,
which .grants are speCified by amount, recipient, and purpose in an appropriation to the department"
1. Rc:cipient identified by the General Assembly in Appropriations Act:
Attgusta/Richmond County
2. Amount appropriated by General Assembly:
$5,000
3. P1.Jlfpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Technology improvements for East Georgia Easter Seals in Augusta/Richmond County
4. In:formationRequired by the Department ofCommunicy Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
b. ; Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Gove.
Othet
Total
c. Provide expected project start up and project completion dates:
- -
---
Beginning Date
Completion Date
t1. :.
'..
5. Contact Information: Please provide the following contact information for the grant.
.J
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile:
E-mail:
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile: .
E-mail:
6. Certification
I, the undersigned authorized representative o( the local.government described in this application, certify that to the
best of my knowledge, the information in this application is true and correct and the Local Assistance Grant subject
to this application will be used for the purposes outlined abo~e. I further certify the local government described in
this application has all requisite power and authority to expend funds for the purposes'set forth herein. .
Authoriud &p"untlltiv~
Dau
Namt:(pkau print)
Titk
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs .
60 Executive Park South, NE
Atlanta. GA 30329-2231
www.dca.state.ga.us
6/00
AUGUSTA-RICHMOND COUNTY COMMISSION
Bon YOUNG
Mayor
JAMES B. WALL
CITY A TIORNEY .
p, O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
Admlnlstrntor
WM. "wu,LIE" H. MAYS, III
Mayor Pro Tern
MEMORANDUM
To:
East Georgia Easter Seals
FJrom:
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
th,e conffact must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized. 'J
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the grant funds,
I have attached two copies of the contract, since we must provide one copy to DCA. The
relnaining copy is for the City's records,
. Please execute both copies of the contract in order that they may be returned to me. Further, if
you should have any questions concerning either the scope of services or the certification, please call me.
i!.'
;.,
.
STATE OF GEORGIA
RICHMOND COUNTY GRANT AGREEMENT
THIS AGREEMENT, made and entered into this~~day of ~~
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and EAST GEORGIA EASTER SEALS hereinafter referred to
as t:he "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to'the Georgia Department of
CO~1unity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to _be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
.and efficient manner;
NOW, THEREFORE, FOR AND IN 'CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
org~nization accepts, the sum of-$5,OOO.OO (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the-terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the. following services, which Augusta has
determined renders a substantial- benefit to its citizens, to wit: To operate
programs to assist the handicapped and disadvantaged, thereby promoting public
1
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~
,.
hea.l th .
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
J'/'
Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o - Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
C Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend t~e Funds for the said
purposes and to account for such Funds in accordance wiih generally accepted
2
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.
.,
..-
accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided .:lccording to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. :) 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its :funds from all sources, it may be-required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subj~ct to Georgia's Open Records Act (O.C.G.A. S 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
a'i' _
. "
II
G'
7. Organization certifies that it is a tax exempt entity under ~
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian .Aid" clause
prohibits the performance of a public function through a contract for services
by c. religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Sennett v. City of LaGrange, l53 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(1982) .
"The term I church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult". and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it." Insti tution" may have a similar meaning related to
"org:3.nization," but may also mean a "custom, practice, relationship, or
beha-;rioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the 9rant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
4
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9. Organization certifies that Augusta has made inquiry of
Org;:mization as to whether it is "organized out of belief in God or other
supE!rnatural beings" and Organization hereby certifies to Augusta that it is not
so ()rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds. under this Agreement have not been disbursed to the
Organization, said funds shall be retain~d by the City.
11. In addition to the indemnification provision set forth in
para.graph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid. pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
oiJJ ~y:
:,~.tv
ATTEST:
EAST' GEORGIA EASTER SEALS
ORGANIZATION
By:
As its
ATTEST:
Ti tl,~:
Sworn to and subscribed
before me this day of
~OOO.
Notary Public
My Conunission Expires:
5
~ - - ,.
..
Office of the Mayor
Bob Young, Mayor
June 23, 2000
J:Ionorable Jim Higdon, Commissiqner
Georgia Department of Community Affairs.
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1838
E-mail: mayoryoung@co.richmond.ga.us
RE: Local Assistance Grants
Enclosed is the following Local Assistance Grant Request for Final Payment form for the
following organization:
ORGANIZATION
Easter Seals
GRANT NUMBER
OO-C-L-560
Thank you for your continued assistance in the administration of Augusta's grant awards.
.. ~tru1y yours,
( BOby~K
Mayor
Enclosures:
'\ ,.. _ '"i
,.
Office of The Clerk of -Commission
Lena J. Bonner, CMC
Clerk cif Commission
Nancy Morawski
Deputy Glerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
lVIElYIORANDUM
TO:
Ms. Donna Williams, Deputy Comptroller
FROM:
Lena J. Bonner, Clerk of Commission
DATE:
July 27,2000
SUBJECT: . Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amcmnt of $12,500 from the Department of Community Affairs.
Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients:
~
ORGANIZATION GRANT NUMBER GRANT Ai\10UNT
:RATransitional Center, Inc. 00-C-L-413 $10,000
Easter Seals 00-.C:L-560 $2,500
Thi~se awards represent [mal payment of the total grant award for each recipient. Should you
have any questions or need any additional information, .please feel free to call.
Thank you for your continued assistance.
Enclosure:
Check
Page 001 elF 001
Vendor No: 0000013727
Vendor Name; 'AUGUST A -R lCHMOND COUNTY
STATE OF GEORGIA
DEPARTMENT .OF CO.MMUNITY AFFMRS'
.ATLANTA., GA
BANK.1100-1000
Check No:
Check Date:
Check. Total:.
0000039746
07/21/2000
$.12,500_00
INVOICE
. NUMlBER
.0-,00"
'0_00
AMOUNT
pAID
10,000,00
2,500_00
. .
. 0.7'19001 OCIOOOO..
::.07200025CI000:
, 07/19/2000
07/20:/2000
000013524
0000136-15
GROSS
AMOUNT
1000000
2:500:00
DISCOUN17.
. TAKEN
, ~).
.,."
1I-0G000?1 q 7 ~ bll- 1:0 b ~OOOO ~Ol: 07 0 ~ 7
~b 5111
'~- -
GEORGIA DEPARTlVIENT OF
COMMUNITY AFFAIRS
Jim Higdon
COlYl!\1ISSIONER
Roy E. Barnes
GOVERNOR
July 25, 2000
Honorable Bob Young
Mayor
Augusta/Richmond County
530 Greene Street
Augusta, Georgia 30911
Dt;:ar Mayor Young: .
_ Enclosed is a check in the amount of $12,5 00 representing the final payment under the
following Local Assistance Grants: -
Grant~o.00-C-L-413
Grant ~o. 00-C-L-560
$ 10,000
$ 2,500
If you have any questions, please can Amy Hill at (404) 679-3154.
..... Sinc~relY~' .'
~tM-- . ---
. I
. . m Higdon
Cornri:1issioner
HI/em
Enclosure
RECEIVED
~llJL 2 7 2000
Mayor's U.';.:::,
- Augusta-Ricnmond Ci--;,unty
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231. (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
EQUAL HOUSIUG ~
OPPORTUNln L.:J
" .
,.-
,
Office of The Clerk of Commission
August 3, 2000
Lena J. Bonner, CMC
Clerk of Commission
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
Nancy~orawski
DeputY Clerk
Ms. Shelia H. Thomas, President/CEO
Easter Seals East Georgia
- 1500 Wrightsboro Road
P.O. Box 2441
Augusta, Georgia 30903
Dear Thomas:
Enclosed is a check in the amount of $2,500 representing final payment of your FY2000 State of
Georgia appropriations through the Georgia Department of Community Affairs Local Assistance
Grant Program.
If I can be of further assistance, please feel free to call.
Enclosure:
~
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
q. Easter Seals
~ECIPIENT:
I
LA GRANT
AGREEMENT
NUMBER: OO-C-L-560
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
II
GENERAL
Ii
INSTRUCTIONS:
II
CERTIFICATION:
This form is to be completed once you have fulfilled the scope of
work as outlined .in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the L'iG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper leftchand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf, Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 ori\my Thompson at (404) 679-3154.
This is to request final payment on the Local Assistance Grant of the
above refere.nced grant number, In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
II the information stated herein is true and accurate.
AthOriZed
Sill nature
IIBOb Y oUI!g.; Mayor
Ni~me and TItle
\
Date
. J
AUGUSTA..RICHMOND COUNTY COMMISSION
034965
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3RANT 0 0 CL5 6 0 2 I 5 0 0 0 0 0 0 0 2 I 5 0 0 0 0
.
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,
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
I 0 3 4 9 6 5 0 7/ 2 8 / 0 0 2 5 0 0 0 0 0 0 0 2 5 0 0 0 0
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
October I, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 309 I I
Dear Mayor Young:
The attached contract when executed commits state funds 111 the amount of $ I 0,000 for the
operation of Augusta Easter Seals.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney,
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
th:is grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me, I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679,3154 or Bobby Stevens at 404.679.4943.
im Higdon
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L:J
(~L5hb
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
.. I.
~
'~
Application for Local Assistance Grant
. Loql Assistance Grants are made purSuant co Q,C.G.A. ~50-8-8(a) which provides in pertinent parc:
"The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipient idenrified by the General Assembly in Appropriacions Acc:
Richmond County
2. Amount appropriared by General Assembly:
$10.000
3, Purpose of che Local Assiscance Granc as specified by che General Assembly in me Appropriacions Acc:
Operation of Augusta Easter Seals in Richmond County
4. Informacion Required by che Department of Community Affairs for Award:
a. Pl,:ase provide a decailed description of che projecr, location, type of work co be initiaced. and for whac purposes che funds .
awarded chrough chis granc would be used. Arrach addicional pages if necessary.
See ,attadled
b. PI~:!Se provide a budgec for che proposed project, liscing all revenues and expendicures.
Project Revenues
Project Expenditures
Local Assiscance Granc $10.CDJ
$10,ml
Local GoV!.
Other
Total
$10,CDJ
$10,COJ
c. Provide e."Cpected projecc start up and project completion dares:
.JJZ_ - -D6.... - J39....,
B~ginr,ing Dau
.iJfL - ..3!L - .lll-
Completion Dau
5. Contacr Information: Please provide the following contacr information for the grant_
Name: Ms.' Sheila H. TharEs, President/CEO
Address: P .0. Box 2441, 1:aJ wnQhtsboro Road
Augusta. Georgia 3a3C!3
Ci r:y:
St:1(e:
Zip:
Tdephone:(706) 5\),7 9695
Facsimile: (706) 667 ~1
E-mail: c:thrT1.l:.1c:@:><:PQ;:1 nro
Name:
Mrs. 01ar latte Thorstad
Address: P Il Rnx :/441 , 'I~TI Wright_c;hnm Road
Ci ty: Augusta, Georgia
Telephone: (706) 007-9695
Stare:
Zip:
300m
Facsimile: (706) 667-8831
E-mail: tharsta~ega . org
6. Certification
igned authorized representative of the lool government described in this application, certify that to the
kn wledge, the information in this application is true and correa: and the Local Assisrance Granr subject
ppli on . be used fo,r me purposes outlined above. I further cenirfme local government described in
li ti I requisite ower and authority to expend funds for the purposes ser fOrID herein.
07 _ 30 _99
Dau
Sheila H. Tharas
Nam~ (pkau prinr)
President/CEO
Tirk
For additional information or assistance,
ple:z.se cooract Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943,
5/99
APPLICA TION FOR LOCAL ASSISTANCE GRANT
ADDENDUM
Item #4.
Easter Seals East Georgia is.a pirvate, ncin-profit community service agency which serves
adults with disabilities and other special needs. Our service array consists of a variety of
services aimed at assessing, training and assisting those served in finding employment in
the community, We value independence, dignity, self-sufficiency, and effective service
provision. To that end we utilize those funds which are contracted or donated as
efficiently as we can.
Our programs have been in operation for33 years, although there are always areas within
the operation where we have needs~ We have three main areas in which we hope to
spend the granted dollars in the coming year.
1. Our programs are know for the outcomes we achieve. Job placement is the
ultimate outcome for those we serve. We currently have two part-time
employees who job share making one full-time position. They are responsible
for working in the community to assist those served with locating employment
opportunities which match their needs and desires. They also assist the
employer with information and assistance if accommodations are needed.
There is no direct funding source for this service, therefore, we absorb the
costs of this program out of operations. We would like to offset the costs of
the placement efforts with a portion of this grant.
2. We operate a workcenter where we produce products and provide services
which are subcontracted from local industry. These subcontracted jobs are the
tool we use for training and rehabilitation of those served. Much of our
equipment and tools is old and outdated. We are striving to improve our
efficiency of operations. The expenditUre of some of the grant funds to
replace or repair old equipment would be extremely beneficial.
3. . We currenpy operate an equipment loan program. We ioan non-fitted medical
equipment such as wheelchairs, walkers, crutches, hospital beds, etc. to those
needing them, Again we have a great deal more demand than we can meet.
We also have some broken and well used equipment that would be rendered
usable again with repairs and replaced parts. We would like to use some of
the funds to rejuvenate our equipment loan pool to serve those in our
community who need this expensive and specialized equipment.
We hope that these uses ofthe grant funds will meet with your approval. We invite you
and any other city officials who would be interested to come and see firsthand the
services we provide and how we are utilizing these funds.
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of ~L~
1999, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA EASTER SEALS hereinafter referred to as
the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Co~nunity Affairs and to Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $10,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To operate
pro9rams to assist the handicapped and disadvantaged, thereby promoting public
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health.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
D Police and fire protection;
D Garbage and solid waste collection and disposal;
~ Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
D Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
D Parks, recreational areas, programs, and facilities;
D Storm water and sewage collection and disposal systems;
D Development, storage, treatment, purification, and
distribution of water;
D Public housing;
D Public transportation;
D Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
D Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
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accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands a-gainst Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seg.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organizatibn shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
7. Organization certifies that it is a tax exempt entity under ~
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that. "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19B2) . "The term 'church I is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "9- common system of faith," "holding sentiments or doctrines"
which distinguish it. "Institution" may have a similar meaning related to
"or<:;'aniza.tion," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
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9. Organization certifies that Augusta has made inquiry of
Organization as to whether it is "organized out of belief in God or other
sup,arnatural beings" and Organization hereby certifies to Augusta that it is not
so ,~rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reirnburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
AUGUSTA EASTER SEALS
ORGIINIZATION
BY:~~~~~
FlS its ~l~1 C-Eu
*r~i:~T: ~~0:i':~
Sworn to and subscribed
b~'re me this ~7~day of
'~~_ , 199,,9.
an da- &'-VLc7;tuJ
Notary Public
My' J:8JWli.? r-t Plk.Ej ~p.iFe,e_:;" ,'"".f
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Grant No. OO-C-L-560
STAT]~ OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 18t day of October 1999. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recip:ient") ,
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS. the Department is authorized by the provisions of O.C.G,A. 1350-8-8 to grant and
admini.ster public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW. THEREFORE. in consideration of the mutual covenar.ts and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $10,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. ~o later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$7.500
Within ten days of the Department's receipt of the executed
Agreement.
$2,500
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$10,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant No. 00-C-L-560
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-10-20
through ~45-1O-28 and O.C.G.A. ~36-67A(l) through ~36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Bindinl! Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitorinl! and Auditing. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financ:ial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for, The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the. Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department.: until such findings are resolved to the satisfaction of the
Department.
8. Open Meetine:s. The Recipient certifies that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Ae:encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon fi.ve business days wtitten notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (Hi) has acted in any way
contraIY to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
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Grant No. OO-C-L-560
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church. sect, cult. or religious denomination or of any sectarian institution." Ga. Const.,
Art. 1, Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City oj LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433. or. as the dictionary puts it. belief in
the supematural as creator and govemor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom. practice. relationship, or behavioral
pattern of iinportance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supematural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
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Grant No. OO-C-L-560
Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first written
above,
FOR THE RECIPIENT
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By:
Mayor
~
FOR THE DEPARfMENT OF COMMUNI1Y AFFAIRS
By:
-=s7~~~c~
Jim Higdon. Commissioner -.........
Attachments: Exhibit A. "Scope of Services"
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Gran1t No. OO-C-L-560
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County for operation of Augusta Easter Seals
in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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OFFICERS
Alvin Dickson
Chairman
Phil Caldwell,
1st Vice-Chairman
Alice Frye, Ph,D,
2nd Vice-Chairman
Natalie Dopson,
SecretalY
George Goddard,
Treasurer
Sheila H. Thomas,
President/CEO
BOARD OF C'IRECTORS
Morgan Allen
Hon. H, Scott Allen
Charles Anderson
Larry Babbitt
Phil Caldw~II
Alvin Dickson
Natalie Dopson
Alice Frye, Ph.D.
George Goddard
James Jones,
Julian Osbon
Elliot Price
Mayclare Scherer
Barry Smith
Edward Talver
Deborah Taylor
Merle Temple
Jeanne Trenteseau, Ph,D,
Biagio Veri cella, Ed.D.
Chris Vickery, M.D.
Maydean Wells
Hon. Robin Williams
Hon. Bob Young
HONORARY
BOARD OF DIRECTORS
Don Berry
Pat Blanchard
Frank Dennis,'"
Harold Faulkner
Dick Fox
David Hudson
Sam Pursley
Hubert Ree,ves
SATELLITE LOCATIONS:
P.O. Box 1836
Thomson, Georgia 30824
(706) 595-2212
P.O. Box 86
Garfield, Georgia 30425
(912) 682-6146
Creating solutions, changing lives.
Easter Seals East Geor ia
1500 Wrightsboro Road
P.O. Box 2441
Augusta, Georgia 30903
(706) 667-9695 voice or tdd
(706) 667-8831 fax
Helping people with disabilities
gain greater Independence
June 20, 2000
Lena J. Bonner, Clerk of Commission
530 Greene Street
Augusta, GA 30911
RE: Easter Seals
Local Assistance Grant
Dear Ms. Bonner,
At this time, we would like to request that the remaining 25 percent of
Easter Seals' Local Assistance Grant be awarded. Although, the $10,000
grant was significant, please be advised that this amount only accounts for a
small fraction of services actually provided to people with disabilities from this
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As p~r.th~ 'grant. agte~m(mf; themone{awarde'd :to: Easter' Seals':hair '
been used' prtinariIY;intwo'.pr6gramstha(help p'eople with'dh;abilities' achieve. .
their goals of self~sufficiency. . . ..'
I). We are very pleased to report that 37 individuals were placed in
competitive jobs within the community as a direct result of Easter Seals'
Placement staff and efforts this year. Although, the minimum wage
standard is currently $5 .15/hour, the average wage for the clients placed
was $5.57/hour and our records indicate that the number of hours
worked per week averaged 37 hours. All of this is very exciting news as
it clearly demonstrates that not only are individuals with disabilities that
complete the Easter Seals' program being hired, they are considered
competent enough to be extended higher than minimum wage salaries.
None ~fthis.wouldhave been possible without the support and
.determiiuition of the' two placement p~rsonnel employed by Easter Seals
that Wdrlhvith'business'es and Clients to suc'ces'sfully"m.atch-:rieeds and
skills, These positions are currently unsponsored and much of the
.-,-. . . . m~ney received through the Local_ Assista~~e Grant helped fund these
<: -. tw6'part-time positions, ." .-';... .;-~,..: i.:::
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2). Easter Seals also purchased two wheelchairs to be used in the
Equipment Loan program. This program exists to help those with limited
resources obtain non-fitted medical equipment as prescribed by their physician,
-Please-let. me-know if there is any other information that you need.
Thank you for your assistance and support of Easter Seals programs and
servIces,
Sincerely,
~~~.
'Sheila H. Thomas
President/CEO
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
JiTn Higdon
- COMMISSIONER
March 20, 2000
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $43,750 representing payment under the following Local
Assistance Grants:
Grant No, 00-C-L-65A
lJfant No. 00-C-L-406
$3..1,500 (first payment)
$ 6,250 (final payment)
. Also enclosed is a copy of the executed contract for your files and Local Assistance Grant Request
for Final Payment Form. This form must be completed and returned once you have completed your
project and expended the full amount of the grant funds. Upon receipt of this form we will issue the
fillal payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director; Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have any questions,
please call Amy Hill at (404) 679-3154,
erely,
'igd~~
JH/ja
Enclosures
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tE:t 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
eQUAL HOUSIN(. _
OPPORTUNITY - www.dca.state.ga.us.
An Equal Opportunity Employer
@ Recycled Paper
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Grant No. OO-C-L-654
STAT]~ OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 21st day of February 2000. by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient").
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS. the Department is authorized by the provisions of a.c.G.A. 850-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the-
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein:
NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount 'not to exceed $50.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Rec~pient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes 'provided herein shall be returned to the
Department, no later than completion of the project.
. i,3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
837,500
Within ten days of the Department's receipt of the executed
Agreement.
$12.500
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$50,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant No. 00-C-L-654
Page 2 of 5
5. Conflicts of Interest.. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-1O-20
through ~45-10-28 and O.C.G.A. ~36-61A(l) through ~36-67A(4) and that the aforementioned parties
shall continuously comply With the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legally Bindine: Act. The Recipient certifies that it is duly organized.
validly existing and in good standing un.der the laws of the State of Georgia; that. it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient. .
7. Monitorine: and Auditing. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees-
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preClude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the-
Department.
8. Open Meetings. . The Recipient certifies that in approving this 'Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Departn1ent and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shal-l be solely
responsible for performing any and all obligations under this Agreement. ~
, 10. Termination. The Department may terminate this Agreement. with or without cause.
upon fJive business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Departmen~.
. 11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contral'y to the plJrposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request. .
.-.. -'
~
...
1
Grant No. OO-C-L-654
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution: "No money shall ever be taken from the public treasury, directly or indirectly. in
aid of any church. sect. cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. I,Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City oj LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God. 153 Ga. at 433, or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe, The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and
impori:s an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice. relationship. or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any-
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433. .
'I
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modif~ation of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
~i ,_ r,.-
Grant No. OO-C-L-654
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed. this Agreement as of the date first written
above:.
FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS
~B~
By:
Attachments: Exhibit A, "Scope of Services'.
.~ ..-
'"
. . .
Grant No. OO-C-L-654
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County to purchase final tract of land adjacent
to Ezekiel Harris House in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It i:s a responsibility of Grant Recipient to see that its undertaking is lawful and the retum..-
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
'.- --':;.
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
December 16, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County Government
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
On June I, 1999, we mailed to you a Local Assistance application for your
$50,000 grant, which was included in the Fiscal Year 2000 State Budget.
As of this date, we have not received your completed application. Therefore, we
are enclosing another copy for you to complete and return to my office. Once we have
received and approved the application, we will forward a contract to you. However, if you
do not plan to proceed with the project, please send us written notification as soon as
possible.
If you have any questions, please call Bobby Stevens at (404) 679-4943 or Amy
Hill at (404) 679-3154,
Sincerely,
.~~fv
Commissioner
JH/ja
Enclosure
EaUAL HOUSINI:i ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
Application for L.ocal Assistance Grant
Local Assistance Grams are made pursuant to O.C.G.A. ~50-8-8(a) which provides in pettinent part:
'The department shaD make grants to eligible recipients or qualifiedlocal governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
Richmond County
2. Amount appropriated by General Assembly:
$5+0.000
3. Purpo:ie of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Purchase of the final tract of land adjacent to Ezekiel Harris House in Richmond County
4. Informacion Required by the Deparement of Community Affairs for Award:
a. Plelse provide a detailed description of the projecc, location, type of work to be initiated, and for what purposes the funds
. a.warded through this grant would be used. Attach addicion~ pages if necessary.
b. Plelse provide a budget for the proposed project,liscing all revenues and expenditures.
I"
Project Revenues
Project Expenditures
t.ocal Assistance Grant
l.ocal Govt.
Other
Total .
c. Provide expected project stare up and pr~jec:C completion dates:
- -
---
B~t1t1itlg Dilte
umpktiDtI D4te
I
5. COllCact [nformacion: Please provide the following contact information for the gram.
Name:
Address:
:
Gry:
S tace:
Zip:
Telephone:
Facsimile:
E-mail:
Name:
Address:
City:
Scate:
Zip:
TeI.:phone:
Facsimile:
E-mail:
6. Certification
I, thl: undersigned authorized representative of the local government described in this application. certify that to the
best l)f my knowledge, the information in chis application is crue and correct and the Local Assistance Grant subject
to this application will be used for the purposes outlined above. I further certify the local government described in
chis ~Lpplication has all requisite power and authority to expend funcls for the purposes set forch herein.
. AmhDtiuJ RrpmmtatilJ~
Date
Name (pleat~ prim)
Title
.j
For additional information or assis~ce,
please contact Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
5/99
.. "
..
OFFICE OF THE CLERK OF COMMISSION
Lena J. Bonner, CMC
Clerk of Commission
-1>
Nancy Morawski
Deputy Oerie
July 7, 1999
Mr, James B. Wall, Attorney
Augusta-Richmond County
454 Greene Street
Augusta, Georgia 30910
RE: DCA Grant - $ 50,000 - Ezekiel Harris House
Dear Jim:
Enclosed is the application form from the Georgia Department of Community Affairs
regarding the Local Assistance Grant awarded to Augusta, Georgia through the efforts of
our local Legislative Delegation, Please complete the highlighted areas on the form and
return promptly to my attention.
Should you have any questions or need any additional information, please feel free to
call.
Very truly yours,
~()J
Lena J. Bonner,
Clerk of Commission
, Enclosures:
530 Greene Street- Augusta, Georgia 30911 . (706) 821-1 H20. Fax (706) R21-1 R~R
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COJ\llMISSIONER
Roy E. Barnes
GOVERNOR
June 1, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
Room 80 I
City-County Municipal Building
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $50,000 in Local Assistance Grant funds for Augusta-
Richmond County has been included in the Fiscal Year 2000 State Budget. A brief description
of the purpose for the grant is included on the enclosed application form. To begin the
paperwork necessary to receive this grant, please complete in detail the attached application form
and return it to my office, Once we have received and approved the application, we will forward
a contract to you.
.We are delighted to assist you with your community development activities. If you have
questions, please contact Bobby Stevens at (404) 679-4943 or Amy Thompson at (404) 679-
3154. Thank you.
J;~
Commissioner
JH:bsa
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
Application for Local Assistance Grant
"
Local Assistance Grants are made pursuam co a.c.G.A. ~50-8-8(a) which provides in pertinem part:
"The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an ~ppropriation to the department"
1. Recipie~r identified by rhe Ge:1eral Assembly in Appropriations Act:
Richmond County
2. Amoum appropriated by General Assembly:
$50,000
3. PurplJse of rhe Local Assistance Grant as specified by me General Assembly in me Appropriations Act:
Purchase of the tinal tract of land adjacent to Ezekiel Harris House in Richmond County
4. Information Required by me Departmem of Community Affairs for Award:
a. Ple::lSe provide a detailed description of me project, location, type of work to be initiated, and for what purposes me funds
awarded mrough mis gram would be used. Attach additional pages if necessary.
b. Please ?rovide a budget for me proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
L.od Assistance Grant
L.od Govt.
Omer
Toul
c. Provide c."Cpecred project Start up and pro)ecr completion dates:
- -
---
Bq;inning Dau
Compluion Dau.
J
5. Concact Informacion: Ple:lse provide che following comacr information for che gram_
Name::
Address:
Ciry:
Scate:
lip:
Telephone:
Facsimile:
E-mail:
Name:
Address:
Ciry:
State:
lip:
Telephone:
Facsimile:
E-mail:
6. Certification
I, the undersigned authorized represemative of the local governmem described in this application, cercifY that ro the
best of my knowledge, me information in this application is true and correct and the Local Assistance Grant subject
ro this application will be used for me purposes outlined above. I further cercifY the local governmem described in
this applicacion has all requisite power and authority co expend funds for the purposes set form herein.
Authoriud &pmmUl:iIl~
Dau
Nam~ (PklU~ prim)
Tzr~
For additional informacion or assistance,
please contact Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943_
5/99
~,
.
,.
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this
t/ day of ~,
of the State of Georgia,
1999, between AUGUSTA, GEORGIA, a political subdivision
acting. by and through the Augusta-Richmond County Corrunission,
(hereinafter
referred to as "Augusta"); and EZEKIEL HARRIS HOUSE (hereinafter referred to as
thE~ "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
COIT@unity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner.
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $50,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Graht from the State of Georgia.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the services set forth in said Application.
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
1
j'
.,.-
.
officers, elected officials, agents, employees, and representatives, from and
;
against any and all claims resulting fr~m or arising out of the appropriation
provided according to: this Agre.?ment, including, without limi ta tion, damage
claims for injury to persons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
off~cers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Or9anization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grccnt Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the
Organization's performance thereunder.
6. The Organization further acknowledges that under the Open
MeEtings Law for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the
Organization receives as a direct allocation of tax funds more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law.
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization further certifies that it is a tax exempt entity
under ~ 50l(c) of the Internal Revenue Code.
IN WITNESS WHEREOF, the undersigned ~ave caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
2
;.
,:,i' ..
seals, the day and year first above written.
EZEKIEL HARRIS HOUSE
ORGANIZATION
AUGUSTA, GEORGIA
8y:
As its
., l' \, \; 8 Y :
V I As its Mayor
/l~/..;vl -
//
- ATTEST:
ATTEST:
Title:
Clerk
Sworn to and subscribed
before me this day of
~99
Notary Public
My Commission Expires:
3
-
.,
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
-, -
)
.,
.,.
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 7, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
,
'--
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $8,000 for operating
funds for Macedonia Connection tutorial program in Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention,
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me, I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404,679.4943.
q:~~
Jim Higdon
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
jw; t~j>t/~(
tEl" 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
EQUAL HOUSINI. _
OPPORTUNITY - www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
.,
Office of The Clerk of Commission
March 14, 2000
Ms. Alrene G. Garrett
Macedonia Connection, Inc.
2458 Dublin Drive
Augusta, Georgia. 30906
Dear Ms. Garrett:
Lena J. Bonner, CMC
Clerk of Commission
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
Nancy Morawski
Deputy Clerk
Enclosed is a check in the amount of $2000 representing final payment of your State of Georgia
FY2000 Appropriations - Local Assistance Grant award.
If we can be of further assistance, please feel free to contact us.
Enclosure:
.;,
. """-Ie';'" -f T"_ ~I_...I, -~ ~--_:__:_-
'-'I . .:; U II II':; '-1':;1 ft. VI '-V.... I ..~_..Ul I
Lena]. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911 .
(706) 821-1820 - FAX (706) 821-1838
l\'[EMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DA TE: February 23, 2000
SlUB.JECT: Department of Community Affairs Grant
Enclosed is a check in the amqunt of $ 2,000 final grant payment for Grant No. C-L-485
Macedonia Connection. Please issue an ARC check payable to the Ma,cedonia Connection for
this final grant payment.
Thank you for your continued assistance in the administration of these grants_
Enclosure:
~;
-~
, :v
"
~'\;
;'
. Page. 00 ,. OF 001
Vande.rNo: 0000013727
Vender Name: AUGUSTA-R ICHMOND COUNTY
STA TE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
ATLANTA, GA
.BANK 1100-1000
Check No: :
Check Date:
Check Tolal:
0000035490
02/09/2000
$2,000.00
INVOICE
NUMBER.
020f:00200000
INVOICE
. DATE
.02/08/2000
000007557
GROSS
AMOUNT
2,000.00
DISCOUNT
. TAKEN
AMOUNT
PAID
0.00
2,000.00
11-0000035 L. li 0 II-
':0 b .0000.0':
"J.:
$2,000. OO;~;
'-,~lJ~EI
0.7
0.7
L, b 511-
..
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
February 11, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $2,000 under Local
Assistance Grant #00-C-L-485 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
Sincerely,
, r\\'r-
igdon
mISSIOn r
JR/j a
Enclosure
EQUAL HOUSING, ~
OPPORTUNITY L.:.I
60 Executive Park South, N.E.,- Atlanta, Georgia 30329-2231 - (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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GEORGIADEPARTMEN,T OF~---- ,-
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';":~'COMMUNITy.'-AFFAlRS:: -
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[ Ma~~~oni~~Connection
RECIPIENT:-
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LA GRANT :",_~,-,.
-AGREEMENT~~-' _'
NUMBER::OO-C"':L-485
.,.:
, ,
_........ _ ..- i- . _'.. _ .. __ _
:,: ,L(j,cAt~-As~I~TANCE GRANr~ .
REQlJEST-':-FO~-FINAL PAYMENT
. ..'
.-.'~ '
This form is to ~e completed once you have fulfilled the .scope of
work as outliried. in. your grant agreement, . ,Be sure to indicate the
'- ;; ,name' of the Local Assistance Gram (LAG} recipient and theL\G
.. _,:'- : gr:irit'nuri1~er at-the t,OP of this for~._ The grant -redp{eIlt is ,the en~ty
-- : ~at.~PP~a!s-iii., th~,_grant 'agree~eni and the, ~;~t_.m;mb"e(appears'in
th.e\ipper left,-hand corner of the gran~ agreement.,~' '" '_-:::~- _~~.<::_.' . -,
GENERAL
INSTRUCTIONS:
:...:- :-.. ..
, ;
The,certific:~tl6n__- :;tai:em.ent 'below..must be signed by the Chief
. Elected Officiaf or by'someone.who is officiillly authorized to. sign- on
. , the' i:ecipient's~ behalf. Pl~~se-' retui:n~'rhe - form to' the above listed
address. If y'ou'~have,- any 'questions; please contact Bobby Stevens at
(404)-67_9~4943 'or A.my Thompson' at (404) 679-3 t54.-_ .
. . .. . -.-,. ,- . . ..': - --' '.," ".
,". -.'
..',.
- Thisis-to.req~est'fll1al pay~ent o~ the ~ocaLAssistarice Gram of the
abov~ reference<;i grant number, In making this request; I. hereby
- certify that _the:"Sc~pe ()f the Project" as identified in Exhibit A of the
above refer~nc~d Grant Agreement number has been -completed: : I
further certify tl:at"nll. funds provided byrhis grant have been spent in
. accordance with the. ter_ms and conditions. of the~Agreement. and that
the information stated herein is true and accUrate,
CERTIFICATION:
Authorized
Si atute
~
Bob Young, Mayor
Name and Title
- II,
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Macedonia Connection, Inc.
Alrena G_ Garrett, Director
2458 Dublin Drive
Augusta, GA ~0906
(706) 798-7162
Fax:(706) 798-7162
January 20, 2000
Lena 1. Bonner, Clerk of Commission
530 Greene Street
Augusta, Georgia 30911
This letter is to inform you of the fulfillment of the scope of our project as outline in our grant
agreement and to request the final payment of our grant funds. Thank you for your support of our
project.
s.].:n~.erelY, JI.lt1fI? .' .
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C'/t . ;!-t1t.-V V ~ .
Alrena G. Garrett
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Application for Local Assistance Grant
Loc:!1 Assisr:mce Gnncs are made pursuant to O.c.G.A. ~50-8-8(a) which provides in pertinent part:
"The department shaLl make grants to eligible recipienrs or qualified local governments,
which grants are specified by am9unt,. recipient, and purpose in an appropriation to the department"
1. Recipie:1t identified by the Gener:ll Assembly in Appropriations ACe:
..Richmond County
2. Amcunt appropriated by General Assembly:
$8,000
3. Purpose of che Local Assistanc: Gram as specified by che General Assembly in the Appropriations Ac::
Operating funds for Macedonia Connection tutorial program in Richmond CJUnty
4. Information Required by the Department of Community Affairs for Award:
a. Pl'::lSe provide a deciled desc:ipcion or che project, location, type of work co be iniciated, and for ;.vhat purposes che funds
awarded through chis grant would be used. Att:l.ch additional pages if nec=ssar!:,
b. P!~~e provide a budget for che proposed projec::, listing all revenues and <:''l:pendicures.
Project Revenues
Project Expenditures
:Local Assistanc: Grant
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o
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c~ /)0 ()
:Local GoV!.
Ocher
Total
c. Pwvide expected project start up and project complecion dates:
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Address:
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S cace:
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E-mail:
Name:
Address:
City:
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Tele?hone:
Facsimile:
E-mail:
G. CcrtifiCl.o.on
I, the undersigned auchorized re;Jrese:m.tive of the loal governmem described in this application, certifY that m the
ledge. the inrorrrlation Ul chis appiic;.rion is crue and correo: and the Loal :\ssistance Grant subjec::
on ill be ed for - e purposes oumnedabove. I further certifY the loal government described in
. ite ? er and. authority toe:cpe:J.d funds for the purposes set forth here:n.
A,w,o~d Rq)nulIf4ti,u
Dau
N= (pIau print)
17&
For additional informacion or assistance.
ple:lSe cooract Amy TrlOmpson at (404) 679-315~ or Bobby Scevens at (404) 679-4943.
5/99
AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No, (706) 722-5984
E-Mail: JWall@co.richmond.ga.us
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B. KUHLKE, JR.
WM, "WILLIE1, H. MAYS, III
J B. POWELL
STEPHEN E. SHEPARD
LEE BEARD
Mayor Pro Tern
CHARLES R. OLIVER, P E, CPA
. Administrator
MEMORANDUM
To:
Macedonia Connection
Fl"Om:
James B. Wall
Date:
September 9, 1999
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 concerning local assistance grants for fiscal year 1999-2000. In that
memorandum, he addressed two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
reeipielit makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial.
The previous contract which we have used with private entities, which you -niay have already
signed, meets the first requirement, i.e., it is a contract for services; however, I am concerned the DCA
may reject the earlier contract because it does not clearly show the scope of services as being in aid of a
lawful activity with a benefit substantially to the County. Therefore, I have revised the contract to
provide additional language in this regard. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized,
The second concern was the constit1;ltional prohibition against paying funds to,. or contracting
with, a sectarian entity. We have been~required to conduct "such factual inquires as may be reasonably
neGessary to enforce" the sectarian aid prohibition, Accordingly, J have included a certification that your
organization i.s not "organized out of be~~~f if) Qod" or other supernatural beings"; which is a requirement
for your organization being eligible for the grant furids. .
I have attached two copies of the contract, slI1ce we must provide one copy to DCA. The.
remaining copy is for the City's records.
Please f:~xecute both copies of the contract in order that they may be returned to me. Further, if
YOlI should have any questions concerning either the scope of services or the certification; please call me.
. Grant No. ,OO-C-L-485
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 2nd day of September 1999, by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Eichmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of O.C.G.A. 1350-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
. WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein; .
NOW, THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts, an amount not to exceed $8,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department, no later than completion of the project. .
I 3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$6.000
Within ten days ofthe Department's receipt of the executed
Agreement.
$2,000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$8,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
. Grant No. 00-C-L-485
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-10-20
through ~45-10-28 and O.C.G.A. ~36-67A(l) through ~36-67A(4) and that the aforementioned parties
shalleontinuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and LeJ!a11v BindinJ! Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
includling the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. MonitorinJ! and AuditinJ!. Upon request, the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have .been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until -such findings are resolved to the satisfaction of the
Department.
8. Open MeetinJ!s. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
GeorgIa Annotated.
9. No AJ!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
,! 10. Termination. The Department may terminate this Agreement. with or without cause.
upon flve business days written notice to. the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
, .
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipi;~nt: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (tv) has violated any federal, state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
-' . Grant No. ,OO-c-L-485
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I. Sec. II, Par. VII.
(b). TIle "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.'
(c). TIle words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). ''The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
. meanilng related to "organization," but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
RecipIent to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary. to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire AIlreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otheIWise. other than those expressly set
forth herein. . No amendment or modification of this Agreement shall be binding unless both parties
have ~~greed to said modification in writing.
[Executions on following page]
. ~4
. Grant No. ,OO-C-L-485
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above;.
FOR THE RECIPIENT
BY:.~~
()~ "y Mayor P2t; 1'~ -
'T". ~~
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARTMENT OF COMMUNI1YAFFAIRS
By:
~
'/
.,. ,Grant No. ..OO-C-L-485
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County for operating funds for Macedonia
Connection tutorial program in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. ILthe appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. Tn illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
Search Resul~~
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Search Results
Information current as of 6/26/99
ReCClrds 1 - 1 of 1 Total Records Found
Click here for an explanation of terms
MACEDONIA CONNECTION, INC. (DOMESTIC NON-PROFIT)
1828 WRIGHTSBORO RD.
AUGUSTA, GA 30904
IControl # Status Filing Date
K601478 CTIVE/COMPLIANCE 11/16/1995
Officers
Last AR Paid
0410211999
gent County
RICHMOND
~egistered Agent
CQIJELlNE WILLIAMS
gent Address
2405 BIRDIE DR.
UGUSTA, GA 30906
New Search
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II
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of ~,
1999, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and MACEDONIA CONNECTION, INC.
(hereinafter referred
to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Co@nunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, .THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $8,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide an
aftE!r school program to further public safety.
1
. i
~'
~
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~ Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
.
.1/
"
::
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
. 5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. 5 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the.Open Meetings
Law.
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. 5 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under 5
3
"
r
~
~
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
ref'~rence to such beliefs and practices. [The words of this prohibition have
their ordinary meanings.
In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of .the universe.
The American Heritage Dictionary Second College Edition 1044
(19:32) .
"The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it.
"Insti tution" may have a similar meaning related to
"or9anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982).
In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
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.
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.
Orgranization as to whether it is "organized out of belief in God or other
supernatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reirnburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
MACED~ONIA CONNEC
ORGF,N ON
By:
A.s its
~TEST ,
ATTEST:
Title:
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Office .of The Clerk of Commission
Lena J. Bonner,CMC
Clerk of COll}mission
Nancy Morawski
Deputy Clerk
. Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
. TO: Ms. Donna Williams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: March 20, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards.
Enclosed are checks in the amounts of $16,000 and $6,000 from the Department of Community
Affairs. Please issue Augusta-Richmond County checks to the following Local Assistance Grant
Recipients.
E
ORGANIZATION GRANT NUMBER GRANT AMOUNT
aster City Little League .0 l-C- L-449 $6,000 '..
CSRA Economic 01-C-L-425 $10,000
Opportunity
Thank you for your continued assistance.
Enc~losures: (2 Checks)
"
, '------.
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AUGUSTA-I~ICHMOND COUNTY COMMISSION
050264
-, .>. . ,-.-, DESCRIPTION P.O. NUMBER ,. -.c1NVOICENUMBER. INVOICE AMOUNT '. NET AMOUNT ..
GRANT 032001 10,000.00 0.00 10,000.00
.. .. . -
..
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
050264 OJ /2 3 / 0 1 10,000.00 0.00 10,000.00
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Office of The Clerk of Commissi,on
Lena J. Bonner[ CMC
Clerk of Commission
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA, 30911
(706) 821-1820 - FAX (706) 821-1838
NanCy Morawski
Deputy Clerk
March 28, 2001
Ms. Gloria Lewis, Executive Director
CSRA Economic Opportunity
1261 Greene Street
Augusta, Georgia 30903-2704
Dear Ms. Lewis:
Enclosed is a check in the amount of $10,000 representing final payment of your FY2001 State
of Georgia appropriations through the Georgia Department of Community Affair:; Local
Assistance Grant Program.
If I can be of further assistance, please feel free to call.
Very truly yours,
.v{k
Lena 1. onner,
Clerk of Commission
Enclosure:
T 1 j
. GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
March 16, 2001
-Honorable Bob Young: Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $10,000 under Local
Assistance Grant #01-C-L-425 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
Sincerely,
(2sI~
Jim Higdon
Commissioner
JH/j~ _ _
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E.. Atlanta, Georgia 30329-2231 · (404) 679.4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
l' j'
Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
March 8, 2001
Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is the following Request for Final Payment form for the following grant recipient:
ORGANIZATION GRANT AWARD NO.
CSRA Economic 01-C-L-425
Opportunity Authority
As. always, we appreciateyour continued assistance in the administration of Augusta's grant
awards.
r . ,1. 'l'
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
r . CSRA ECONOMiC OPPOR";"ITY AUTHORITY
~:ECIPIENT: - .
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-425
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once. you have fulfilled the scope of
\vork as outlined in yow: grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form, The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
CERTIFICATION:
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that' the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the infOlmation stated herein is true and accurate.
Name and Title Bob Young, Mayor
Date?l~ (I)(
'I ri
.. . .
. ;'
CSRA Economic Opportunity Authority, Inc.
1261 GREENE STREET
P,O. BOX 10104
AUGUSTA, GEORGIA 30903-2704
TELEPHONE (706) 722-0493
FAX.(706) 722-8565
EXECUTIVE DIRECTOR
Gloria B. Lewis
March 2,2001
Ms. Lena Bonner
__. 5?O Greene Street
I. Room 806
Augusta, Georgia 30911
Dear Ms. Bonner:
This is a request for the balance of the $40,000 Local Assistance Grant
appropriated by the General Assembly for CSRA Economic Opportunity
Authority, Inc. According to our first allocation, the balance is $10,000.
If you have any questions or need additional information, please contact us.
Sincerely,
~
Glo 'a B, Lewis
Executive Director
GBLlmsh
I t.."
. "An Equal c/Ppo';t~~it~':EmPloyer~" ... '..
BOARD OF DIRECTORS
OFFICERS: Mr. Marion E. Barnes, Chairperson. Ms. Imogene P. Ford, Vice Chairperson. Mr. Melvin Parkman, Secretary. Dr. Louise A.
Rice, Treasurer '. .
MEMBERS: Ms. Christine Abney · Mr. Shepherd Archie · Mr. Lamont Belk . Ms. Jackie Childers · Minister James W. Clark · Ms. Jackie Harris
. Mr. Woodrow Harvey · Mr. Emanuel Larkin, Jr. · Mr. Willie W. Law, IV . Ms. I. Angel Little. Mr. Wm, Quincy Murphy. Ms. Margaret Parker
. Mr. Dwight L. Parks. Ms. Lena Warren. Ms. Ophelia Wigfall
SERVING 1~1 CSRA COUNTIES: Burke. Columbia. Emanuel. Glascock. Jefferson · Jenkins. Lincoln · McDuffie · Richmond · Screven .
Taliaferro · Warren. Wilkes; also serving Bulloch County.
"
~.._f._9.'~
.~
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $25,000 in Local Assistance Grant funds has been
included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the
grant is included on the enclosed application fOlm. To begin the paperwork necessary to
receive this grant, please complete in detail the attached application form and return it to
my office. Once we have received and approved the application, we will forward a
cqntract to you.
We are delighted to assist you with your community development activities. If
you have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at
(404) 679-4943. Thank you.
Sincerely,
I
:t:
Commissioners
~~..
JH/aha
Enclosure
eQUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
- -I "'1
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
. Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
July 18, 2000
Ms. Gloria Lewis, Executive Director
CSRA Economic Opportunity Authority, Inc.
1261 Greene Street
Augusta, Georgia 30901
RE: Harrisburg West End Neighborhood Association, Inc.
D~ar Ms. Lewis:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
th~e Local Assistance Grant from the Fiscal Year 2001 State Budget, which. was awarded to your
agency through the efforts of our local Legislative Delegation for the Harrisburg West End
Neighborhood Association to provide food for the poor. Please complete the highlighted areas
on the form and execute the enclosed contract between your agency and the city, which is needed
to aid in the release of funds and return promptly to my attention.
Should you have any questions or need any additional information, please feel free to call.
Very truly your ,
;j
r/f!!!; onner,
Cl,erk of Commission
Enclosures:
"i'
AUGUSTA-RICHMOND COUNTY COMMISSION.
BOE;YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
p, O. Box 2125
45L'-GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B, KUHLKE, JR.
STEPHEN E. SHEPARD
MARlON WILLIAMS
CHARLES R. OLIVER, P E, CPA
Administrator
WM. "Wll..LIE" H. MAYS, III
Mayor Pro Tern
MEMORANDUM
To:
Harrisburg West End Neighborhood Association, Inc.
F..om:
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services, In addition,
the contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to insure it accurately
states the pllrpose for which the grant will be utilized.
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity, We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
oqianization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the grant funds.
r have attached two copies of the contract, since we must provide one copy to DCA. The
remaining copy is for the City's records.
Please execute both copies of the contract in order that they may be returned to me. Further, if
YO;J should have any questions concerning either the scope of services or the certification, please call me, .
. .J
AUGUSTA-RICHMOND COUNTY COMMISSION
Bon YOUNG
Mayor
JAMES B. WALL
CITY A TIORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E, SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
Admlnlstrator
WM. "Wn..UE" H. MAYS, III
Mayor Pro Tern
, MEMORANDUM
To:
CSRA Economic Opportunity Authority
From:
James B. Wall
D:ate:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized.
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition, Accordingly, I have included a certification that your
organization is not "organized out of belief ill God or other supernatural beings", which is a requiremerlt
for your organization being eligible for the grant funds.
. . J have attached two cppies of the contract, Sll1ce we must provide one copy _ to DCA. The
rern-aining copy is for the City's records.
Please execute both copies ofille contract-in order that they may be returned to me. Further, if
_:you should have any questions concerning either. the scope of services or the certification, please call me.
EARLY CHILDCARE AND SCHOOL AGE CARE PROGRAM
SUMMARY
The CSRA EOA operates a comprehensive summer childcare program for
20 four year olds. This program is located at one of our National Association
for the Education of Young Children (NAEYC) accredited Head Start
, Centers, at 3227 Deans Bridge Road, Augusta, Georgia 30906. This program
,provides some of low-income families with a quality summer childhood
. expansion program while the parents are at work during the day in the
'. summer. We operate between 7:00 a.m. - 6:00 p.m., Monday through
Friday.
, This summer program also enhances the education and preparation of four
year olds as they prepare for public school.
, Your support will allow the CSRA to enhance these services to our
community, and more specifically to low income families seeking quality
child care services in Augusta-Richmond County, while public school is in
summer recess.
I.
"
4. Information Required by the Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work
to be initiated, and for what purposes the funds awarded through this grant
would be used. Attach additional pages if necessary.
Youth Leadership Development
Mary Utley Neighborhood Service Center (Hyde Park)
2024 Goldenrod Street, Augusta, GA 30901
.Proaram Description
. The CSRA EOA will operate a Youth Leadership Development Program that will
provide tutoring, leadership development, team building skills development, drug
and alcohol education, pregnancy prevention, multicultural enrichment and career
exploration. The program will be open to in-school Richmond County youth with
the target population being youth living in the Hyde Park neighborhood. The
majority of youth participating in the Youth Leadership Development Program will
be minority youth. The program will operate Monday through Friday 3:00 p.m. until
16:00 p.m. during the school year. Special events and field trips for program
participants and their families will be scheduled on Fridays.
The goals of the Youth Leadership Development Program at the Hyde Park
II\Jeighborhood Service Center are for the youth to (1) develop the knowledge and
skills to continue their education, (2) prepare for employment, and (3) act as
positive, productive, pro-active citizens in the community. This will be
accomplished through engaging youth in educational, team building, leadership
development and multi-cultural awareness and appreciation activities.
Through the Youth Leadership Development Program, we are seeking to provide
youth with stepping stones to overcome barriers and create a bridge to self-
sufficiency and economic independence. The stepping stones include providing
youth assistance with:
HomeworklTutoring
Resisting alcohol and other drugs
Leadership and Team Building_Skills
Anger Management Skills
Multicultural Awareness/Appreciation
Parent/Guardian Training Sessions
Environmental Awareness
Pregnancy Prevention
Problem Solving
Computer Literacy
Career Exploration
Scheduled Family Meetings
VVith these tools, youth and their families will be able to contribute to building a
better neighborhood: one that is economically strong, safe from violence, and is
aware of economic, environmental and political issues. Youth will enhance their
local community through their skills, knowledge, and productivity.
Funding will be used to supplement all costs associated with implementation and
operation of this program.
, f
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
Honorable Bob Young
Mayor
Augusta/Richmond County
503 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $40,000 in Local Assistance Grant funds has been
included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the
grant is included on the enclosed application form. To begin the paperwork necessary to
receive this grant, please complete in detail the attached application form and return it to
my office. Once we have received and approved the application, we will forward a
contract to you.
We are delighted to assist you with your community development activities. If
you have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at
(404) 679-4943. Thank you.
S.incerely,tJ+,
it:: ... . .. -
". ~.....
. Higdon
Commissioners
JH/aha
Enclosure
EQUAL HOUSING.~
OPPORTUNITY L:.I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* R~cycled Paper
Application for Local Assistance Grant
Local Assistance Grams are made pursuant to O.c.G.A. ~50-8-8(a) which provides in pertinent pare:
"The ckpartment shaD mak~ grants to elir;ibfe reCipients or qualified local governments,
which grants are $J1ecified by amount, recipient., and purpose in an appropriation to the department"
1. Recipient identified by the Genc:ral Assembly in Appropriations Ace:
Ricnmond County
2. ~O~t appr?pri~ted .by General Assembly:
,$40,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
,Contract for services with the CSRA Economic OpportUnity Authority in Richmond County
4. Information' Required by the Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work co be iiUriaced, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
Please see attached summary pages.
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant 40 . 000
<tn,nnn
Local Govt.
Other
72,554
72,554
TocaJ.
11::1.S,4
11?,c;C;d
c. Provide expected project stare up and project completion dates:
~L1- - -1U. - --!lQ.
B~nninf DIUe
....Q2... - ~ - -.Sll...
Compktion DIIU
5. Contact Information: PIe:lSe provide the following contact information for the grant.
Name: Gloria B. Lewis
Address: 1261 Greene Street
P.O. Box 10104
Augusta
State': GA
Zip:
30903-2704
City:
Tdephone: 706-722-0493,
Facsimile: 706- 722-8565
E-mail: GLewis@CSRAEOA.ORG
Name:
Lola Walton Johnson
Address:' 1261 Greene Street
P.O. Box 10104
City:
Auqusta
State: GA
Zip: 30903-2704
Tdephone: 706-722-0493
Facsimil~: 706-722-8565
E-mail: L. J ohnson@CSRAEOA. ORG
6. Certification
I, rhe undet5igned authorized representative of the 10ca1government described in this application, certify that to the
best of my \Q1owled#e, the informacion in chis applicacion is true and correct and the Local Assistance Grant subject
to chis ap~t~o~'il1 bet used for mefOurpo outlined above. I further certify the local government described in
chis appli~rvh all-r~ . ite power an uthority to expend funds for the purposes set forth herein.
; :.' .:..J lJIa.yqr, 2? / ! ~ I i)
tho~.AZC ngnature / " ( ,
,~~ I j- 08 04
, \
'-'"
00
Dau
Gloria B. Lewis
Na= (piau print)
Executive Director
TIde
For additional information or assistance,
ple:lSe contact Amy Hill at (404) 679-3154 or Bobby StC'/ens at (404) 679-4943.
Georgia Department of Community .-\ff:llrs
60 Executive Park South, NE
Acianta, GA 30329-2231
www.dca.scare.ga..us
6/00
'1t. , !',
~j
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ay of ~rr~
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and CSRA ECONOMIC OPPORTUNITY AUTHORITY hereinafter
referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Cowaunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $40,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
dete,rmined renders a substantial benefit to its citizens, to wit: To provide
proc;:rrams for the disadvantaged, promoting pub1ic hea1th and safety.
1
'~ .'
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~
Police and fire protection;
o
Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
'6
'~
~
.-
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open,Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its.funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subj~ct to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
'..
't
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this' prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of t:he universe. The American Heritage Dictionary Second College Edition 1044
(1982) . "The term I church I is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"organization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.J Augusta may not contract for services with any
entity organized out of belief in 'God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
.>.IJ .;", .,
Orgi:Lnization as to whether it is "organized out of belief in God or other
supE!rnatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
CSRJl. ECONOMIC OPPORTUNITY AUTHORITY
ORGJl,NIZATION
BY:(~ ~.~
A,s its Execut:Lve D:Lrector
riP 1A ~y:
ql'{JV"
I "
ATTEST: /J~ 1- ~
Title: Fiscal~Off:Lcer
,Sworn to and subscribed
before me this day of
~OOO.
Notary Public
My Commission Expires:
5
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September I, 2000
Honorable Bob Young
Mayor of Augusta
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $40,000 to Richmond
County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404,679.3154 or Bobby Stevens at 404,679.4943,
SinC~relY+
~don RECEIVED
Commissioner
JH/cm
En.~losure
cc: Richmond County Legislative Delegation
SEP 05 2000
Mayor's :,,.In;(;
Augusta-Richmond County
EQUAL HOUSING ~
OPPORTUNITY L:.I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportllnity Employer
* Recycled Paper
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c.rant No. Ol-C-L-425
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 28th day of August 2000, by and between the Department
of Community' Mfairs of the State of' Georgia (hereinafter referred to as the "Department") and
Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient").
WHEREAs, the State of Georgia desires to promote the health and welfare of its citizens; and
,
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is b~neficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of a.c.G.A. 1350-8-8 to grant and
administer pUblic funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE.' in consideration of the mutual covenants and warranties contained
herein. and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $40.000 to be
used ::;olely for 'the purposes specified in the attached Exhibit A. which is incorporated herein by
refere~lce and made a part of the Agreement.
. 2. 'Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be retumed to the
Department, no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient,in accordance with the following payment schechile:
$30.000
Within ten days oftheDepartment's receipt of the executed
Agreement.
$10.000
. . ~ .
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement. ,
$40.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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9-raftt No. 01-~-L-425
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws, 'ordinances, rules or regulations, including but not limited to, O.C.G.A. 845-10-20
throu.gh S45-10-28 and O.C.G.A. S36-67A(l) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legally Binding Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the yxpenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitorinll and Auditing. Upon request, the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said jproject and shall be made available, to the Department upon request. The Recipient further
agrees that an ,accounting of these funds shall be included in the next regularly ~cheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have, been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of' the Department concerning expenditure of project funds, whether
based on an audit report, financial statement, project completion report or independent investigation
of the Departnient, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Depaltment.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied' with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No AIlencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or empl9yees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
,10. Termination. The Department may terrriinate this Agreement, with or without cause,
upon :five business days written notice to the Recipien~: If at the time of terrriination. any funds under
this Agreement have not been disbursed to Recipient,. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department deterrriines, in its sole discretion, that the
Recipient: (1) has failed to comply with, the terins of/thiS Agreement in a timely manner; (ii) has failed to
complete all or, a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the :purposes for which the grant w~s awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be' required to return to the Department all
funds disbursed under this Agreement, upon request.
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<;I-rafi1t No. 01-C-L-425
Page 3 of 5
12. Sectarian Aid. (a). One Of the constraints imposed by the Georgia Constitution on the
implementation of grants through prtvate parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly, in
aid of any church. sect. cult. or religious denomination or of any sectartan institution." Ga. Const,.
Art. I, Sec. II. Par. VII.
(b). TIle "Sectalian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Anny to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. AU'y Gen. AU'y Gen. No. U88-6.
(c): TIle words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indic3tted that "religious" connotes faith in God. 153 Ga. at 433. or, as the dictionary puts it. belief in
the supernatural as creator and governor of the universe. The Amertcan Herttage Dictionary Second
College Editionl044 (1982). "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination"also relate to "a distinct organization." with "a common system of
faith." "holding sentiments or doctrtnes" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom, practice. relationship. or behavioral
pattern of importance in the life of a community or society." The Amertcan Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433. '
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquirtes as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to,act by DCA in regard to the submission will waive the requirement of compliance or
prevent ,the State from asserting noncompliance.
13. Entire Agreeinent. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to ~aid modification in writing.
[Executions on following page]
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t;raiit No. OI-C-L-425
Page 4 of 5
IN W][TNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
~
,
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARfMENT OF COMMUNIlY AFFAIRS
By:
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Grant No. Ol-C-L-425
, Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used Richmond County to contract for services with the CSRA
Economic Opportunity Authority in Richmond County,
,
· If the preceding statement of purPose designates a private program or entity for
accomplishing its purpose. ~e purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a coIidition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
· Tq illustrate. suppose the appropriation is for a giant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure tb act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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· ."S'EATE OF GEORGIA GRANT CERTIFICATION FORM
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As req[uited by House BiIl1364 of the 1998 Session of the General Assembly, each grant of state
funds, to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opy of the '~nni1al audit report. Questions concerning the preparation
and submission of this form should be referred,to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instructions for Gompletion
1. Complete lines A through K on page 2 of this form. Please note that one 'form should be used for
each grant from the governor's emergency furid or from a special project appropriation.
2. The: appropriate officials should sign. and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to:
State of Georgia, Department of Audits and Accounts
. Local Government Audits Division
<254 Washington Street, S.W.
: Suite 322;
'Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
acci)rdance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Acc:ountant's'Report. These procedures include examination of grant application and award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of these procedures is to com~ly with the provisions of House Bill 1364 requiring
certification that the grant funds were u~ed solely for the express purpose or purposes for which the
graIlt was made. ,
6. Wh;ether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
witl;l the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
statc~ auditor in conjunction with the armual audit for each year in which grant funds are expended or
remain unexpended by the local government
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Fonn, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
560.8; or e-mail blahaef@mai1.audits.state.ga.us
....
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'. STAT-E OF GEORGIA GRANT CERTIFICATION FORM
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A Local Government
B Information For Year Ended
I
.
C State A warding Agency
.
D Grant Identification Number
.)
E Grant Title .
,
F Grant Award Date
~
G Grant AmoUnt
,
H Balance - ~rior Year (Cash
e'r Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
, .
J Grant DisbUrsements or
Expenditures
K Balance - Gurrent Year (Cash
or Accrued or Deferred
Revenue)
(JUne H + Line I - Line J) .. -
Certification of Local Government Officials
I have.reviewed the information presented above and certify that, it is accurate and correct. I further
certify ,that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for whiph the grant was' made. I understand that failure to comply with the provisions of the
law applicable, to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
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IndeDendent Accountant's ReDort
We have examined management's assertion inCluded in the accompanying State of Georgia
Grant Certification Fonn about [name of government]'s compliance during the fiscal year ended
[date} with the requirement to use grant proceeds solely for the purpose or purposes for which
thl~ grant waS made for:each of the following grant award(s):
,
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.] , ,
Management is responsible for [name of government]'s compliance with this requirement Our
responsibility is to' express an opinion on management's assertion about the [name of
government].'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and perfonning such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
detennination on [name ofgovernment]'s compliance with the specified requirement.
In our opinion, management's assertion that [name of government] complied with the
afc,rementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
'\
'Office of The Clerk of Commission
"Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: , Ms. Donna Williams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: July 25, 2001
SUBJECT: Department of Community Affairs'
Local Assistance GrantAwards
Enclosed are checks from the Georgia Department of Community Affairs in the amount of
$33,125 and $5,000, which represents final payment of following grant awards. Please issue
Augusta-Richmond County checks to the following Local Assistance, Grant recipients:
ORGANIZATIONS GRANT NUMBER GRANT AM:OUNT
, Augusta Recreation 01-C-L431 $18,750
Eastview Park
.
Augusta Recreation 01-C-L-323 $11,250
Eastview Park
Safe Communities 01-C-L-652, ' $ 5,000
CSRA Transition Ctr. 01-C-L-432 $ 3,125
Thank you for your continued assistance.
Enclosures: '
Cc: Mr; Tom Beck, Director Augusta Recreation
Office of The Clerk of Commission
Lena J. Bonner, CMC
. Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 ~ FAX (706) 821-1838
August 1 , 2001
I
Ms. Priscilla Bence, Coordinator
Georgia Department of Human Resources
Division of Public Health
1916 North! Leg Road
Augusta, Georgia 30904
DE!ar Ms. B~nce:
. ,
Enclosed is a check in the amount of $5,000 representin'g final payment of your FY2001
, ,
State of Georgia appropriations through the Georgia Department of Community Affairs
Local Assistance Grant Program for the Safe Communities Coalition of' Richmond
to",
County, '
If I can of further assistance, please feel free to call.
Very truly yours,
".~ '
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, Lena J. .on:ner '
Clerk of Coni mission
Enclosure:
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"Vendor No: ' 0000013~727. ,". "",
Vendor Name:., AUGUS,TA'- RICHMOND: COUN!Y'
, ", 't,',., STATE Of GEORGIA'.
" DEP!,RT"f>!ENT "OF ~pMMUNnY
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\:": BANK', '1;100~1 000: .
AFFA..rRS;.';;.<' Che<:kN6:
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 23,2001
Honorable Bob Young
Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
S71-:r-e Um/lJL//fl T/€S-
Enclosed is the final payment in the amount of $5,000 under Local Assistance Grant
#01-C-L-652 to Augusta/Richmond County.
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
~d~~
Commi ssi oner
JH/cm
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:.I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
Office of the Mayor
, Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
June 21, 2001
Honorable Jim Higdon, Commissioner
Georgia Department of ComlIlunity Affa,irs.
60 Exe~utive Park South, NE
Atlanta, Georgia 30329-2231
RE: Local Assistance Grants
Dear Commissioner Higdon:
I '
Enclosed is the Local Assistance Grant Request for Final Payment form for the following
organiiation:
ORGANIZATION
Safe Communities
GRANT NUMBER
Ol-C-L-652
Thank you for your continued assistance in the administration of Augusta's grant awards,
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Atlanta, Georgia 30329;..2231
~ECIPIENT:
Safe Communities
LA GRANT
AGREEMENT
NUMBER:Ol-C-L-652
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL '
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement, Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
. address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
CERTIFICATION:
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Date
D (
Authorized
Si ature
Bob Young, Mayo
Name. and Title
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AUGUSTA-IRIGHMOND COUNTY COMMISSION
058482
,. .DESCRIPTION , . P,O, NUMBER . INVOICE NUMBER ' , INVOICEAMOUNT ' :NE'FAMOUNT..
GRANT 01CL652A 5, 000.00 0.00 5,000.00
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
I 058482 07/27/oi 5,000.00 0.00 5,000.00
1110 5 a I.... a 2111 I: 0 b J. J. 0 J.' j 7 5 I: b a j 0 J. I.... a j g 1....111
"
Frank M. Rumph, M.D., District Health Director
Georgia .ol~partment MHuman Resources + Division of Public Health .
East Central Health District +1916 North Leg Road + Augusta, GA 30909-4437+ (706) 667-4326 + FAX(706) 667-4365
District Environmental Health Office'" (706) 667-4344 ... FAX (706) 667-4343
DHR
i
. June 12,2001
Ms. Len(i Bonner
Clerk of Commission
Augusta Richmond County Commission
530 Greene St.
" Augusta, Georgia 30911
Dear Ms~ Bonner:
The Saf~ Communities Coalition of the Richmond County Board of Health requests the
fmal payment of the 20,000-dollar grant (5,000 dollars) provided by the state legislature
, through the City County Government. We have completed three-fourths ofthegoals as
stated inthe original application.
Please call me if you have any questions at 667-4691.
, Sincerely yours,
rJd~d~,
P;i~cma~c~
Coordinator
~,2!l:.;-
- ,), Project Birecto -~-' --
f
; Barbar ,p' es
District Administrator
----- '---
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Depend On Us
An Equal Opportunity Employer
..
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Burke .. Columbia .. Emanuel
McDuffie" Richmond .. Screven
.. Glascock .. Jefferson
.. Taliaferro .. Warren
.. Jenkins
.. Wilkes
.. Lincoln ..
..
Office of The Clerk of Commission
December 4, 2000
Lena J: Bonner, CMC
Clerk of Commission
Room 806 - Munidpal Building
530.Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
NancY Morawski
Deputy Clerk
Safe Communities
'C/O Dr. Frank M. Rumph, M.D.
Richmond County Health Department
1916 North Leg Road
Augusta, Georgia 30909
Dear Dr. Rumph:
Enc.1osed is a check in the amount of $15,000 representing 75 percent of your FYOO-O 1 State of
Georgia appr9priations through the <;Jeorgia pepartment of Community Affairs Local Assistance
Grant Program. Upon completion of your project as outlined in yoUr grant application you can
request through this office in writing final 'payment of this grant award, which will be forwarded
to DCA.on your behalf.
, If r can be of ,further assistance, please feel free to caJl.
Very truly 'yours,
dJ;fJ!J/~
Lena J. Bonn~r;
, Clerk of Commission
Endosure:
AUGUstA-RICHMOND COUNTY COMMISSION
I
042993
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~ Granic No. Ol-c-L-652
STATE OF GE0RGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
" THIS AGREEMENT entered into this 26th day of October 2000. by and between the
Depmtment of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
I '
WHEREAS, mutual coopera49n and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and '
WHEREAS, the Department is authorized by the provisions of O,C,G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
,WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;'
NOW, THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Pro1ect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $20,000 to be
used :30lely for 'the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Depar:tment. no ;later than completion of the project.
, 3. 'Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department sha'l pay the Recipient in accordance with the following payment schedule:
$15.000
Within ten days of the Department's receipt of the executed
Agreement.
$5,000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$20,000
Total Disbursement
, 4. Applicable Dates. The effective date of this Agreement is specified on page one.
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(~ Grant No. Ol-C-L-652
Page 2 of 5
5. Conflicts of lInterest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws, ordinances, rules or regulations, including but not limited to,O.C.G.A. 945- 10-20
through 945-10-28 and O.C.G.A.936-67A(l) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Bindinf! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter, into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable,
and legally binding acts of the Recipient. ,
I 7. Monitorinl! and Auditinf!. Upon request, the Recipient agrees to provide the
Depmtment with any infonnation, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws: Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agree~, that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or fmancial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report, financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated,
!
; 9. No Al!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall creat~ any agency relationship. partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or repre~entative of the Department. The Recipient shall be solely
reSpO~?sible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement, with or without cause,
upon five business days written notice to the Recipient. If at the time of termination, any funds under
this A,greement have not been disbursed to Recipient, said funds shall be retained by the Department.
I
:' 11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iil) has acted in any way
contrary to the. purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
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Gran1t No. 01-C-L-652
Page 3 of 5
, 12. Sectarian Aid. (a). One Of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult.. or religious denomination or of any sectarian instit.ution." Ga. Const.,
Art. I, Sec. II, Par. VII.
(b). The "Sectarian Aid" Clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga, 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). TIle words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433. or, as the dictionary puts it, belief in
the supernatuT<ll as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God," 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meani:ng related to "organization," but may also mean a "custom, practice, relationship. or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
preve~~t the State from asserting nonco~pliarice.
..
13. Entire A.l!reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing. '
[Executions on following page]
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'" Grant No. Ol-C-L-652
Page 4 of 5
IN W]lTNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
~
Mayor
Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS
By:
:;""l:," ",,~,
Grant No. OI-C-L-652
Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used by Richmond County to contract for services with Safe
Communities Coalition of Augusta in Richmond County.
. If.the preceding statement of purpose designates a private program or entity for
accomplish~ng its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a cOIldition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
hi:storical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is.substanti~ll. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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STATE OF GEORGIA GRANT CERTIFICATION FORM
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As r€:quired by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant: certification form. One Grant Certification Form should be prepared for each grant
,
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one c,opy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department or'Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
~&h grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to:
, State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
· Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
ac:cordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government 'is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application and award
docUmentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of .these procedures 'is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
gnmt was made.
6. , Whether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was ~ade. The independent C,P A should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
St~ltements o~ Standards for Attestation Engagements:
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
, remain unexpended by the local government.
8. Qu:estions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements 'should be referred to Edward Blaha, Deputy Director, Local
Go:vernment Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
,,_l' ',.
-STATE OF GEORGIA GRANT CERTIFICATION FORM
"
A Local Government
B Information For Year Ended
I
C State Aw~ding Agency
D Grant Identification Number
E Grant Title
F Grant A ward Date -
G Grant Amount
H Balance -' Prior Year (Cash
. or Accrued or Deferred
Revenue)
I ,Grant Receipts or Revenue
Recognized -
J Grant Disbursements or
Expenditures .
K Balance -Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H +. Line I - Line J)
Certification of Local Government Officials
I hav\~ reviewed the information presented above and certify that, it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express pwpose or
pwposes for which ,the grant was made. I understand that failure to comply with the provisions of the
law applicable ~o this grant award shall result in a forfeiture of such grant and the return to the state of
any SlICh grant funds received.
Signature ofC~iefElected Official
Date
Signature of Chief Financial Officer
Date
, '.
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IndeDendent Accountant's ReDort
We have examined management's assert~on included in the accompanying State of Georgia
Grant Certification Form about [name ofgovernment]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency fundsandlor special
project appropriation.]
Management is responsible for [name of government]'s compliance with this requirement. Our
responsibil~ty is to' express an opinion on management's assertion about the [name of
government]'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and" accordingly, included examining, on a test basis, evidence
about [na11le of government]'s compliance with this requirement and performing such other
procedures, as we considered necessary in the circwnstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name of government]'s compliance with the specified requirement.
III our opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
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GEORGIA DEPARTMENT OF
COMMUN,ITY AFFAIRS
'"
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
November 27,2000
, . I
Honorable Bob, Young, Mayor
Augusta-Richniond County
530 Greene Street, Room 801
Augusta, Georgia 30911
I
Dear Mayor Y bung:
'Enclosed is a check in the amount of $36,750 representing the first payment un.der the following
Local Assistance Grants:
Grant: No. 01-C-L-449
Grant: No. 01-C-L-651
Grant No. 01-C-L-652
~1~:~~~I/Jl~~.Jv~
$15,000~~
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant
Request for Fi~al Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the ,provisions of the new law, failure to file the
required information with the State Auditor-coul~ result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
,I am pleased that we were able to assist you with the funds provided. , If you have, any questions,
please call Amy Hill at (404) 679-3154.
Sincerely,
Q~4~
, Jim Higdon
Commissioner
JH/ja
Enclosures
EQUAL HOUSING .....:::~
OPPORTUNITY L.::J
60 Executive Park South, N.E.. Atlanta, Georgia 30329.2231 · (404) 679.4940
www.dca.state.ga.us
All Equal Opportunity Employer
@ Recycled Paper
"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
October 26, 2000
REcrn q:D
,T" 1 ~J " , ,.J
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Roy E. Barnes
GOVERNOR
neT 3 0 7GOO
Honorable Bob Young
Mayor
Augusta/Ricl?mond County
530 Greene Street, Room 801
Augusta, Georgia 30911
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AU~Ua~-k\Cr\(nGnO (ioun~
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $20,000 to
Augusta/Richmond County for contract services with the Safe Communities Coalition of Augusta in
Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then, sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant:. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154, or Bobby Stevens at 404.679.4943.
Sincerely,
~'
~,
Ji Higdon
Commissioner
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSI!'IG,~
OPPORTUNITY L.:.J
. 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
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App.lication for LOcal ASsiStan.c~~eGiant:"~--~:
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Local Assistance Grants are made pursuant to O.c.q.A ~50-8-8(a) which proVid~ inpe.rtinent part:~ '
"The department shaD make grants to elir;ibfe ;ecipients' ~,~ qU:WfieJ io~;(g~mz';';;'t;; ".-'-" ~
which grants are $J1ecified by amount, redpient, and purpose in an appropriation to the department"
"
1. Redpient identified by the 'General Assembly in Appropriations Act:
,
, Ri~hmond County
2. .An:lount appropriated by Gene~ Assembly:,
't. .
',.
$20,000 :
3. Pwpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Ace:
Contract for services with the Safe C~)fx:munities Coalition of Au~sta in Richmond County
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4. Infc)rmation, Required by the Department of Community Affairs for Award: ,.'. " '_, '.~:." ." ',' '
a. Please provid~ a detailed description of the projeCt, location, type of work to be initiated, 'and' for ~hat p~ci~~: th'~ fu~ds
awarded duough this grant would be used. Attach additional pages if necess:ur."." '" ',~' '<~ ,'j '~','
, See attached page ":-",,.
b. Please provide a budget for the proposed projece, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Ass~tance Grant
Local Go.n.
Other
20,000
20,000
20,000'
,20,000
Total
c. Provide expected project start"up and project completion dates:
11
01
00
05
31
01
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',,"5:-~~~A~Cc)~for~ation: Please provide the following contact information for the grant.
....,......~... ". """~
,:Name:
priscilla Bence'
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Safe Communities proj'ect ..:' Richmond Co Health qept
,. Address:
,. I..
; : + 916 NO!='th Leg Road",," ';"'~
, City:
August:';~ ,-
Zip:
30909
State: . GA .
'Tdephone: 706/667-4690
Facsimile: 706/667-4728 .E-mail: pben~e@mindspring.com
, Name:
,Barbara Spires,' District Administrator
Ri~hmond Co~ealth pept~ 1916 North Leg Road
':'M#ess:
City:
Augusta
30909
State: GA
Zip:
'Tdephone; 706/667-4330 Facsimile: 706/661-'-4332 E-mail: bjspires@gdph.ga.state.us,
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;. ~o;: 6:_ Certification
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, ed- authorized representative of the IOcU,goverriment described in this applicition, certify that to the
Ie , the infor'mation in this application is true and cOrrect and the Local Assistance Grant subject
be us d forthe,purp es outlined above. I fuCcher certify the local government described in
~,ite p:ower an authority to expend funds fo'r ,the pu~oses set forth herein. ',' ..'
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Dau
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Frank M.., Rumph, 'M.D.
N_ .fpkase print)
District Health Director
'1itle
For additional information or assistance,
please contact ~y Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943,
. Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, GA 30329-2231
www.dca.scate.ga.us
6/00
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, Application for Local Assistant Grant -,
August 17,2000
Description of project, location, type of work to be initiated, and for what
purposes the funds awarded through this grant will be used:
Th~ Safe Communities Project/Coalition Augusta started. in Feb. 1998 when an
, - epidemiologist was hired to study the traffic crash problem in Richmond County.
" , The first year was spent in establi?hing an office in the Health Dept.; ordering
,comput~rs and supplies, obtaining part-time assistance, writing a fact book, and
'starting monthly Coalition meetings at the Health Dept.
The Coalition took on several projects including organizing under by-laws,
. producing three public service announcements, speaking on several radio and
television programs, speaking, to civic organizations. In the second year we
,.,',..' created 'and coor~inated Operation Safety Net with the Sheriff's Dept., sent two
, students to national conferences, supported SADD and MADD functions, and
" ',,;, e~hibited at over ten health fairs. Our 'newspaper study showed a low interest in'
, '. tr~ffic in~ury in 1998 butJhere was measurable improvement in 1999,
- "i' .
We are'located in Building H of the'1916 North Leg Rd:' District 6 Health D~pt.,
. complex. The Health Oept. provides ,space, phones, f~x ~n,d c9PY machines as
: well as, 'supervisory support. The work has been focuse'd on determining risk
, factors for the County and mapping the crashes on the city's new Arc View maps.
,This had not been done previously, and now we are working closely with Traffic
Engineering and the Sheriff's Dept. to determine cost benefit ratios for various
projeCts; in .order to most effectively reduce injury crashes.
An added focus in January 2000,' after coordination with the Richmond County
,: Board of Education'and severafschools, was to introduce aggressive driving
prevention classes in all health classes in high school. We find that even two
,{ hours is increasing the awareness of 'facts about the epidemic of crashes and
I increasing the teens' awareness of the graduated driving law. With the help of
;, volunteers and training held last summer (1999) we were able to go into four high
schools~ However, we did not have the resources to go into all the schools.
, The purpose of these funds w.ill betogo into all the high schools and provide this
; education. An additional college student will be hired to help with this project.
, Point of Contact: Priscilla Bence, RN MPH, Coordinator, PH 706-667-4691
'i.
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER'
Roy E. Barnes
GOVERNOR
July 12, 2000
Hono~able Bob Young, Mayor
',. Augusta-Ri~hmond County
530 Greene Street
Augusta, Georgia 30911
Dear t/layorSoung:
, I am pleased to advise you that $20,00U in. Local Assistance Grant funds fer Ricnmond
County has lJeen mcluded in the Amended Fiscal Year 200.1 State Budget. A brief description of
th~: purpose for the grant is induded on the enclosed application form. To begin the paperwork
necessary to recei, ve this gram, please complete in detail the attached application form and return
it to my nffice. Once we have recei ved and apprc'Ied the application, we wi}; forward a contract
to you.
We are delighted to as~ist you with your community development acti'/iti,~s. If you have
questIons, please contact Amy Hill at (404) 679..3154 or Bobby Stevens at (404.) 679-4943.
Thank YOlL
Sincerely,
-, i
~rn (t~ i~C dmn
j L'I
Jim Higdon
, Commissioner
JH:bsa
Enclosure
I
',~
EQUAL HOUSING ~
OPPORTUNIr! L:.J
60 Executive PaI:k South. ;\f.E. · Atlanta, Georgia 30329-2231. (404) 679-4940
www.dca.state.ga.us
An Equal OpponLmiry Employer
@ Recvcled Paper
AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
, Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
,JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
Administrator
WM, "WlLLJE"H.MA YS, III
Mayol' Pro 'rem
MEMORANDUM
To:
Richmond County Board of Health/Safe Communities
From:
James B. Wall
D~lte:
September 14, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns,
The first concern is for funds for a grant to a local government for the beilefit'of ~napparently
private organ!zation. He concJudedth.at:thegrants should be authorized only when the local government
recipient makes the funds availableto the private entity in the form of a contract for services. In addition,
th~: contract ~ust show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County .is substantial. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized.
The ~econd concern was the constitutional prohibition against paying funds to, or contracting
with; a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
neeessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your orgaJlization being eligible for the grant funds.
I hav~ attached two copies of the contract, since we must provide one copy to DCA. The
remaining copy is for the City's records. -
-- Pleasb execute both copies ofthe-~ontractin ord~r that they may be returned to me. Further, if
you should have any questions concerning, either the scope of services or the certification, please call me.
_~_. f
. .
<,
STATE OF GEORGIA
RICHMOND COUNTY GRANT AGREEMENT
,THIS AGREEMENT, made and entered into this ~tLday of :1itnE'
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred tOlas "Augusta"); and RICHMOND COUNTY BOARD OF HEALTH/SAFE COMMUNITIES
hereinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by r~ference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledge~ that the Organization can provide the services in a cost-effective
and efficiept manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $20,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined 'renders a substantial benefit to its citizens, to wit: To promote
public health and safety.
1
. '
iAugusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
V" Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
,acccunting principles.
2
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided ac:cording to this Agreement, including, without limitation, damage
claims for injury to persons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
:5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
recE,ives as a direct allocation tax funds which constitute more than 33 1/3% of
t
its funds from all sources, it may be required to comply with the Open Meetings
Law.
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
,7. Organization certifies that it is a tax exempt entity under ~
3
, .
501(c) of the Internal Revenue Code.
8. Organization acknowledges ,that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religi?us organization, even if the program is conducted neutrally, without
reference t'o such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of t:he universe. The American Heritage Dictionary Second College Edition 1044
(1982) . '''The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at .433. "Sect", "cult" and "denomination" also relate to a "distinct
organizatiol1," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Institution" may have a similar meaning related to
"org.anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American He:r;itage Dictionary Second College Edition 666 (1982). In other words
the grant r~cipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
Organizatioh as to whether it is "organized out of belief in God or other
supE!rnatural beings" and Organization hereby certifies to Augusta that it is not
so ()rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
.11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by ,their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
RICHMOND COUNTY BOARD
OF HEALTH/SAFE COMMUNITIES
ORGA,NIZATIO
By:
A.s
of
5
"
Ii
~'
t .
.-
Grant No. 01-C-'L-652
STATE OF GEORGIA
COUN1Y OF DEKALB
STATE OF GEORGIA
DEPARTMENTOFCO~TYAFFAmS
AGREEMENT FOR GRANTING OF STATE FUNDS
TIDS AGREEMENT entered irito this 26th day of October 2000. by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia desire~ to promote the health and welfare of its citizens; and
'WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is benelkial to the administration of programs to assist the citizens of the state; and '
'WHEREAS, the Department is authOIized by the provisions of O.C.G.A. ~50-8-8 to grant artd
administer public funds in furtherance of the public purposes specified therein; and
'WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend. funds for 'the purposes set forth herein;
I
:NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
herein ,and other good and valuable consideration. the rec.eipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained-
herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $20,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
:!. Accountability. The Recipient agrees to expend said funds solely in conformance with
.. this AgJ~eement and to account for said funds in accordance With generally accepted accounting
- principl1es. Any ,funds not expended for' the purposes provided herein shall be r~tumed to the
Department. no later than completion of the project.
a. ' Disbursement of Funds. Subject to the availability of funds for such purpose, the
Dep~lent shall pay the Recipient in accordance with the follOWing payment schedule:,
$15;000
Within ten days of the Department's receipt of the executed
Agreement., '
$5,000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$20.000
Total Disbursement
4~. Applicable Dates. The effective date of this Agreement is specified on page one.
..
^
..'\~
, ..
.,
Grant No. Ol-C-L-652
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient hav~ not violated any applicable federal. state or local conflict of
interest: laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-10-20
through ~45-10-28 and O.C.G.A. ~36-67A(1) through ~36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have 'certified the same. '
6. ' Enforceable and Legallv Binding Act. The Recipient certifies that it is duly organized~
validly existing and in good standing under the laws of the State' of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the exPenditure of funds; and that all necessary actions have been and will be taken in
confo~lance with all applicable laws to make this Agreement and actions hereunder valid. enforceable,
and legally binding acts of the Recipient.
, '7. Monitoring and Auditing.,' Upon, request" ,the Recipiept agrees to, provide the
Departrnent with- any.information. documents and/or photographs the Departme!lt deems necessary
to moniitor performance of this Agreement. The Recipient ,agrees to maintain proper and accurate
books, records arid accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and: shall be made available to the Department upon request. The Recipient further
. agrees that an accounting of these funds shall be included in 'the next regularly scheduled audit or
fmanciaJ statement of the Recipient and, any future audits or fmancial statements until' all
expenditures of Agreement funds have been accounted for. Th,e Recipient acknowledges and agrees
that any unresolyed findings of the Depar1:IJlent concerning expenditure of project funds. whether
based on an audit report. fmancial statement, project completion,report or, independent investigation
of the Departmeqt. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such. findings are resolved to the satisfaction of the
Department.
n. Ol>en Meetinl!s. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14- of Title 50 of the Official Code of
Georgia: Annotate~1.
O. No ~encv or partnershil>. Nothing herein nor any actions of the parties hereto or their
agents '(?r employees shall creat~ any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Rec:ipient is not an agent or representative of the Department. The Recipient shall be solely
responsilble for pei-fOrming any and all obligations under this Agreement.
10. Termination. The Departmentmay terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion, that the
Recipient: (i) has failed to comply withthe'tenns of this Agreement in a tiI1.1ely manner; (ti) has failed to
complete all or a portion of the actions required under the Agreement; (iti) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law. ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed t~nder this Agreement. upon request.
~
. .
'.
Grant No. Ol-C-L-652
. Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly. in
'aid of any church. sect. cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. I. Sec. II. Par: VII.
(b). The. "Sectarian Aid" clause prohibits, the performance of a public function through a contract for
services. by a religious organization. Bennett u. City oj LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true evert if the program is conducted
neutrally. without reference to such beliefs and p'ractices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that '.'religious" connotes faith in God~ ,153, Ga. at 433, or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The Amencan Heritage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization," with"a common system of,
faith." "holding sentiinents or doctrines", which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice. relationship, or behavioral
pattern of impo~ce in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signillcaltion." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the resp'onsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enfo~ce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or.
prevent the State from-asserting noncompliance. '
Jl3. Entire A!!reement. This Agreement constitutes the entire agreement among and
between the parti~s. There are no representations. oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in WIiting. '
(Executions on following page]
"-
..'
...
Grant No. Ol-G-L-652
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date fIrst written
above. '
FOR TIIE RECIPIENT
By:
~
Mayor
. t"
Attachments: E$ibit A, "Scope of Services"
FOR THE DEPARfMENTOF COMMUNI1Y AFFAIRS
By:
Jim Higdon, Commissioner
.;r.
Grant ,No. Ol-C-L-652
,.
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County to contract for services with Safe
Communities Coalition of Augusta in Richmond County.
· If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
senrices by ilie named private entity, or the private entity that conducts the named
- prol~. 'If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
· TOiIlustrate.suppose the appropriation is for a grant for ~enovatingthe facility of an
historical society. An appropriate iIIiplementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of complIance or
prevent the State from asserting noncompliance. '
Offi,ce of The Clerk of Commission
lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA, 30911
(706) 821-1820 - FAX (706) 821-1838
September 27, 2000
Dr. Frank Rump, District Director
East Central Georgia
.1916 North Leg Road
A.ugusta, GA. 30909
Dear Dr. Rump:
. Enclosed is an application form from the Georgia Department of Community Affairs
mgarding the Local Assistance Grant from the Fiscal Year 2001 State Budget, which
was awarded to your agenc~' (Richmond' County Board of Health/Safe
Communities) through the efforts of our local Legislative Delegation, Please complete
the highlighted areas on the form and return promptly to my attention. Also, please
execute the enclosed grant agreement between your agency and the City of Augusta, '
which is needed for the disbursement of your grant award.
Should you have any questions or need any additional information, please feel free to
cc:lll me at 706-821-1820,
V,sry truly yours,
{~@
LE3na J. Bo'nner,
Clerk of Commission
Enclosures:
..
80
YA"=-'
....
Application for Local Assistance Grant -
Local Assistance Grants are made pursuant to o.c.G.A. ~50-8-8(a) which provides hi pertinent part:
"The elepartmt!1Zt shaD make grants to elir;ibfe recipients or qualified local governments,
which grants are $J1ecified by amount, recipient, and purpose in an appropriation to the department"
1. Rec:ipient identified by the General Assembly in Appropriations Act:
Richmond County
2. Amount appropriated by Gene~ Assembly:
, '$20,000 :
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Contract for services with the Safe Communities Coalition of Augusta in Richmond County
4. InfO,rmation:Rc:quired by the Department of Communicy Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, 'and for what purposes. the funds
awarded through this grant would be ~ed; Attach additional pages if necessary.' '
b. Please provide a budget for the proposed project, listing ill revenues and expenditures.
Project Revenues .
Project Expenditures
:~ Local Assistance Grant
!I Local Govt.
Other
\1.
Total
, \
c. Pmvide expected project start up and project completion dates:
- -
---
BeKinning pau
Completion Date
- ,
5~ Contact Information: Please provide the following contact informacion for the grant.
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile:
E-mail:
Name:
Adcir'c:ss:
City:
State:
Zip:
Telephone:
Facsimile:
E-mail:
6. Certification
I, the undersigned authorized representative of the loc:ilgovernment described in this application, certify that to the
best of my knowledge, the information in chis application is true and cOrrect and the Local Assistance Grant subject
to this applicacion,will be used for, the purposes oudined abo~e. I further certify the local government described in
this application has all requisite power arid authority to expend. funds for the purposes set forth herein. '
AmhoriuJ Rrpmmtativ/!
Dati!
Name (pleas/! print)
TItle
For additional information or assistance,
please contact ~y Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs'
60 Executive Park South, NE
Atlanta, GA 30329-2231
www.dca.scate.ga.us
6/00
.t..
. ~
"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
. Roy E. Barnes
GOVERNOR
July 12, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 3091 1.
Dear I'.1.ayor Young:
"',
,
. I am, pleased to advise you that $20,000 in Local Assistance Grant funds fer Richmond
County has been Included in the Amended Fiscal Year 2001 State Budget. A bJief description of
the purpose for the grant is induded on the enclosed application foml. To begin the paperwork
necessary ~9 receiveJhis gram, piease complete in detail the attached application form and return
it to my office, Once we have recei ved and appro'/ed the application, we wdl forward a contract
to you. ,';:
We are delighted to assist you with your community development acti'/iti{~s. If you have
questions, please contact Amy Hill at (404) 679..3154 or Bobby Stevens at (404) 679-4943.
Thank you,
Sincerely,
~(I) ttG drnn
j L1
Jim Higdon
Commi ssi oner
"
lli:bsa
Enclosure
:~
"
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Pat:k South, N.E. . Atlanta, Georgia 30329-2231. (404) 679.4940
'. www.dca.state.ga.us
"An Equal OpporTuniry Employer
@ Recycled Paper
AUGUSTA-RICHMOND COUNTY COMlVIISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. 0, Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus, (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
MEMORANDUM
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B, KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
Adrnlnlstralor
WM. "Wll..UE" H. MAYS; ill
Mayor Pro'Tem .
To:
Richmond County Board of Health/Safe Communities
From:
'James B. Wall
Date:
September 14,2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a cOIltract for services. In addition,
th~: contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial., Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized. '
The second concern was the constitutional prohibition against paying funds to, or contracting
wi1:h, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the grant funds.
[ have attached two copies of the contract, since we must provide one copy to DCA. The
rerhaining copy is for the City's records.
Please execute both copies of the contract in order that they may be returned to me. Further, if
YOll should have any questions concerning either the scope of services or the certification, please call me.
. ;,
~
STJl.TE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this~t'Lday of ~~ ,
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by ,and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and RICHMOND COUNTY BOARD OF HEALTH/SAFE COMMUNITIES
hereinafter referred to as ,the "Organization") ,;
W,I TNE S S'E TH:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide cert:ain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledge~ that the Organization~can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR ANP, IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of '$20,000.00 (the "Funds"), to be paid to
Organizatiop upon execution of this Agreement upon the terms set~forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
'2. In consideration of such appropriation of the Funds, the
Organizatiori agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To promote
public health and safety.
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Augusta has the power to perform such services under the Constitution
of 1:he State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~-
Police and fire protection;
o
Garbage and solid waste collection and disposal;
o Publ~c health facilities and services, including
hospitals" ambulance and, emergency rescue services , and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and ,roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical,codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purp?ses and to account for such Funds in accordance with generally acdepted
acco~nting p~inciples.
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against .any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
I
cl~ims for injury to persons or property.
The Organization expressly
acknowledge's that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
'The Organization. agrees to, ma'ke.no claims or deIl'\andsag,ainst Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages tha~ may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request~ the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records relaied to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. 5 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law;
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to, Georgia's Open Records Act (O.C.G.A. 5 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
reccrds, not exempt, available ror inspection and copying as provided by law.
'7. Organization certifies that it is a tax exempt entity under 5
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501(c) of ihe Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Consti t::ution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performanc~ of a publ{c function through a contract ,{or servites
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings.
In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
SupJ:eme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19ti2) . "The term I church' is one of very 'comprehensive signification, and
imports an orga'nization for religious purposes, for the public worship of God."
153 ' Ga. at '433.
"Sect", "cult" and ."denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it.
"Institution" may have a similar meaning related to
"or~anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982).
In other words
the Jrant recipients may not 'contr~ct for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433: 1: Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Auqusta has made inquiry of
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Organization as to whether it is "organized out of belief in God or other
sup,ernatural beings" and Organization hereby certifies to Augusta that it is not
so ,organized and that it is not a religious organization as defined above.
:10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement, have not been disbursed to the
Organization, said funds shall be retained by the City.
'11. I.n addition ,,:to thei.ndemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant ,from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reiniliurse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS ,WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
RICHMOND COUNTY BOARD
OF EEALTH/SAFE COMMUNITIES
ORGP',NIZATICN
AUGU
lit,~ ..1/1/ j
, # As 'ts
I ATTEST:
ATTEST:
Title:
Sworn to and subscribed
before me this day of
~OOO.
Notary Public
My Commission Expires:
5
Offic'e of The Clerk of Commissnon
Lena ], Bonner, (MC
Clerk of Commissi~:>n
Nancy Morawski
Deputy Clerk
Room 806 -- Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAx (706) 821-1838
MEMORANDUM
TO: . Ms. DorinaWilliams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: . June 6, 2001
SUlUECT: Department of Community Affairs'
, Local Assistance Grant Awards
Enc10sed are ~hecks in the amount of $10,000 and $40,000 from the Department of Community
Affairs representing final payment of 2000-2001 grant awards. Please issue Augusta-Ri(~hmond
, County checks to the following Local Assistance Grant recipients: '
GRANT NUMBER ORGANIZATION GRANT AMOUNT
No.01-C-L-472 Augusta Arsenal & $10,000
Carriage Works Museum
No. 01-~-L-422 Neighborhood $2,500
Improvement Proiect
No.01-C-L-452 National Legacy $37,500
Foundations, Inc.
As always, thank you for your continued assistance.
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V;~;;orwN~: /w0000013727
Vendor Name;'AUGUS TA - R ICHMONO
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~AN'K'.. '~:'106.~.1066~' . . . \.., ~:;.~
GROSS,'" '
AMOUNT
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AUGUSTA-RICHMOND COUNTY COMMISSION
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055360
.. ...~' - .:; , DE:,CRIP',TION '.;" I.'"" .P,O"NUMBER, : :INVOICE.NUMBER'm' :" '",INVOICE'AMOUNT~",'..'"" ... ... :....'NEEAMOUNE,.. '
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~OCAL ASSISTANCE GRANT 060601 2 , 500 00 0 00 2 , 500 00
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
055360 06/07/01 2 , 500 00 0 00 2 , 500 00
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':i7;i",AUGIJS:TA~RICHrvl'QN[)\,COU, ;,,'
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;f;:"';'5'~~:;iL~);,j~~~c.;!+;:j~], .
III 0 5 5 :l b 0 III I: 0 b ~ ~ 0 li :l 7 5 I: b 8 :l 0 ~ L. 8 :l g L. III
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AUGWSTA~1i(ICHMON6 COUNTY COMMISSION
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039536
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<".',"" '~;(:"'%"5",,;',DESCR1PTION;\{,\j,}}, ','--'.:-;.;~~.',--" ,. ,-.,.",',','. "ioP.O"NUMBER ,~"INVOICE,NUMBER} i7iINVOICE'AMOUNT,,,:"'n!; ~~H~:f~~:~1\~t:i::,~':::V;;:::_;:::::::: ..""""":,":"'{"F,NETiAMOUNT:,:'.""'.'.'"
:-,:,;';.,,:; 3RANT 0 1 CL4 2 2 7 I 5 0 0 0 0 0 0 0 7 I 5 0 0 0 0
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CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
0 3 9 5 3 6 1 0 / 0 6 / 0 0 , I 7 5 0 0 0 0 0 0 0 7 5 0 0 0 0
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1110 :1 q 5 l b III I: 0 b I. I. 0 I. :1 ? 5 I: b 8 :1 0 I. L, 8. :1 q L, III
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Augusta-Richmond County
, Finance" Department
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~ RECEIVED
JUN 1 1 2001
(AllGUSTMUC~~ CQMMISSIONl ,
MemlO
To: State Grant Recipient
From:AI Denis, Grants Manager
CC: Tammy Strange
Date: 06/08/01
, Re: Monitoring and Auditing
~
In accordance with grant agreement 4-C-.L-~t is acknowledged that upon
request the Recipient agrees, to provide the Department with any information,
documents and/or photographs that Augusta, the State of Georgia, or any of their
departments, agents, or employees (hereinafter collectively "Grantor") deems
necessary to monitor performance of this Agreement. The Recipient agrees to
maintain proper and accurate books, records and accounts reflecting its
, administration of Agreement funds and compliance with all applicable laws. Such
. documentation shall be retained for at least three years from the completion of said
project and shall be made available to the Grantor. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled
, audit or, financial statement of the Recipient and any future audits for financial
statements until all expenditures of Agreement funds have been accounted for. The
Recipient acknowledges and agrees that any unresolved findings of the Grantor
. concerning expenditure of project funds, whether based on an audit report, financial
statement, project completion report of independent investigation of the Grantor, shall
preclude the Recipient from applying for or receiving any further grants or other funds
from the Grantor, until such findings are resolved to the satisfaction of the Grantor,
Within 90 days of receipt of state funds, the department will contact you and a time
, will be arranged in which to review documentation of fund usage or a copy of an
i audited financial statement which includes expenditures of Agreement funds.
Name VM ~L.( vUXJ II s tel (/Jet: Telephone No.7<<!7fl6-4CfCfO
(Please print)
Address a 4 (PI GOLtJeN 0f-ptAfJ f-~, l8Lqu~'h/ GI1- ~qO.6
. Page 1
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMtI'llSSIONER
Roy E. Barnes
GOVERNOR
, May 31, 2001
Honorable Bob Young, Mayor
Augusta - Richmond County,
530 Greene Street '
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed IS a check in the amount of $40,000 representing the final
payment under the following Local Assistance Grants:
Grant No. 01-C-L-422
Grant No. 01-C-L-,452
$ 2,500 11h~t6 ~
$37,500 ;f/b;dJo/I~
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
o~ )/~.I-M
Jim Higdon
Commissioner
JH/ja
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231 . (404) 679-4940
www.dca.state.ga.us
All Equal OpportullityEmployer
@ Recycled Pnper '
t
Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@CQ.richmond.ga.us
May 9, 2001
Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is a request for final payment for the following organization:
Organization. Grant No. Purpose
Neighborhood 01-C-L-422 Final payment
Improvement Project, Inc.
As always, we appreciate your continued assistance in the administration of Augusta's
grant awards,
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Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
May 9,2001
Honorable Jim Higdon, Commissioner
Georgia Department of Cominunity Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
, Enclosed is a request for final payment for the following organization:
Or anization
Neighborhood
, 1m rovement Pro' ect, lnc,
Grant No.
o l-C-L-422
Pu ose
Final payment
As always, we appreciate your continued assistance in the administration of Augusta's
grant awards.
~
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231
[: . Neighborhood Improvement proj ect. Inc.
FtECIPIENT: " , ' "
LA GRANT
AGREEMENT 01-C-L-422
NUMBER:
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
CERTIFICATION:
Authorized
Si ature
Bob Young, Mayor
Name and Title
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand comer of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address, If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
This is to request fmal payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced' Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
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Application for Local Assistance. Grant
Local Assistance Grancs are made pursuant to O.c.G.A. ~50-8-8(a) which provides in pertinem part:
"The department shaD make grants to elir;ibfe recipients o.r qualified local governments,
which grants are $J1ecified by amount, recipient, and purpose in an appro.priation to. the department"
1. Recipient identified by the General Assembly in Appropriations Act:
All'gUsta/Richmond County
2. ~OUnt appropriated by General Assembly:
" $10;000
3. Purpose of the Local Assistance Grant as specified by the Gcneral Assembly in the Appropriations Act:
Contract for services with [he Neighborhood Improvement Project. Inc, in Augusta/Richmond
County
4. Infilrmation Requir~d by the Dcpartment of Community Affairs for Award:
a. Please provide a dc:tailed description of the project, location. type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
The Student And Family Enrichment (SAFE) program provides six hours per week of
tutoring for low income elementary and middle school children living in the 30906
Zip Code area who are at risk for school failure. Programs are conducted at five
community sites: 2454 Golden Camp Road; ,1925 Lumpkin Road; '2323 Barton Chapel Road;
301+5 DEans Bridge Road; and, 1783 Dixon Airline Road. Five tutors ner site are paid
th):ough Community Development Block Grant funds. Grant funds will be used to pay a
half-time Program Coordinator ($9516) and to supplement funds for supplies ($484).
b. Please provide a budget for the proposed project. listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant $10,000.00
" Local Govt. 26) 015.00
Ocher 32,679.00
$38,183.00 Personnel
29,071.00 Supplies and Equipment
1,440.00 Client Transportation
Total
$68,694.00
$68,694.00
c. Provide expected projece stare up and project comple_tion dates:
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5. Contact Information: Plc:::se provide the foilowing contact information fOr the grant.
.:..:
Name: Melinda S. Rider
Address: 2467 Golden Camp Road
City:
Augusta
Scate: GA
Zip: 30906
Telephone: (706) 231-874'8 Facsimile: (706) 790-41Q3. E-mail: NT'PTNr.@ln",,,'n8:T not
Name:
Melvin Lowry
, Addr~:. 2454. Golden Camp Road
, City:
Augusta
Scate: GA
Zip:30906
Telephone: (706) 793-6908
Facsimile: (706) 793-1190 E-mail:melvinlowrv{ilmsn.cnm
6. Certification
I, the undersigned authorized representative of the local ,government described in this application, certify that co the
best of my knowledge, the informacion in chis application is tcue and correct and the Local Assistance Grant subjece
to this application will be used for the purposes ouclined above. I further certify the local government described in
this application has all requisite power and authority to expend funds for the purposes set forth herein.
8 .2L - ...lQill)
Dau
Willie Mays, III
Na~ (pleas~ prinr)
Mayor Pro Tem
TIrle
For additional informacion or assistance,
please concact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Gc:orgia Department of Community A1f.Urs
60 Execurive Park South. NE
Aclanca, GA 30329-2131
www.dca.state.ga.us
6/00
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
July 18,2000
Ms, Melinda Ryder, Executive Director
Neighborhood Improvement Project, Inc. .,
2467 Golden Camp Road
Augusta, Georgia 30906
Dl~ar. Ms. Ryder:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget, which was awarded to your
agency through the efforts of our local Legislative Delegation. Please complete the highlighted
ar,eason the form and execute the enclosed contract between your agency and the city, which is
ne:eded to aid in the release of funds and return promptly to my attention.
ShoulCl you have any questions or need any additional information, please feel free to call.
VI~ry truly yours,
~'l!~
Cl.erk of Commission
Enclosures:
'r
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12, 2000
Honorable Bob Young, Mayor
Augusta/Richmond County
530 Greene Street
Augusta, Georgiaa 30911
Dear Mayor Young:
I am pleased to advise you that $10,000 in Local Assistance Grant funds has been
. included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the grant is
included on the enclosed application form, To begin the paperwork necessary to receive this
grant, please complete in detail the attached application form and return it to my office. Once we
have received and approved the application, we will forward a contract to you.
We are delighted to assist you with your community development activities. If you have
questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Thank you.
Sincerely,
~don
Commissioner
JH:bsa
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:.I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~day of ~~
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting
by
and
through
the
Augusta-Richmond
referred
to
as
"Augusta");
and NEIGHBORHOOD
County Commission, (hereinafter
P-ro\ed ~
IMPROVEMENT <I. ~, INC.
T 'MJ)~
hereinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $10,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide
pro9rams for the disadvantaged, thereby promoting pub1ic hea1th and safety; to
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pro',ide economic development; and to provide housing.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~
Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
2
accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
off:Lcers, elected officials, . agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Gran.t Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
7. Organization certifies that it is a tax exempt entity under ~
,501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
pari:ies is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of t:he universe. The American Heritage Dictionary Second College Edition 1044
(19t:2) . "The term 'church I is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and ",denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"org'anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
4
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9. Organization certifies that Augusta has made inquiry of
Organization as to whether it is "organized out of belief in God or other
supE!rnatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement, have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any 'law or be declared invalid for any reason, and Organization shall refund or
rein\burse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
NEIGHBORHOOD IMPROVEMENT1 PteOS8v\
COR~~, INC. ~
ORG1\NIZATION M.6J-
By: 711oL~ G-t /"'h_ ~
15.s its -P-f2f.5i (J~
*I~~:;~~~ff}j1W
AUGUSTA,
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cr:TTEST
of
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t c,ry Publi~ r .::
. Co '.s i n ~~i:res' .
.ptary ~tic,~lc~mc:.Q,d..?~~nty, GeorgIa
MyoyCommission Expir~s~F~bruary ;, lUU4,
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
^t36~N/~~
$fI jtJl}r; /YIEfVj
peoJ'tc(
Roy E. Barnes
,GOVERNOR
Jim Higdon
COMMISSIONER
September I, 2000
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Honorable Bob Young
Mayor of Augusta
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds In the amount of $10,000 to
Augusta/Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention,
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution, Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The pepartment of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404,679,31 S4 or Bobby Stevens at 404,679.4943,
Sincerely,
. ~gdon
Commissioner
RECEIVED
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
"''''n
o 5 2000
'.....
Augusta-RiChmond County
EQUAL HOUSING ~
OPPORTUNITY L:.I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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Grant No. Ol-C-L-422
STATjI~; OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 28th day of August 2000. by and between the Department
of Community Affairs of the State of Georgia, (hereinafter referred to as the "Department") and
Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as
the "Recipient").
. ,
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens;' and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of a.c.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein; .
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknQwledged. the parties agree and covenant as follows:
1. Scope of Proiect. The Department' shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts, an amount not to exceed $10,000 to be
used solely for the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement. '
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Jl.greement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be retumed to the
Department. no later than completion of the project.
, 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the '
Department shall pay the Recipient in accordance with the following payment schedule: '
$7.500
Within ten days of the Department's receipt of the executed
Agreement:
\)
$2.500
Upon receipt by the Department of written certification of project
completion in accordance with this,Agreement.
$10.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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(flant No. 01-C-L-422
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. S45-10-20
through S45-1O-28 and O.C.G,A. S36-67A(1) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lee:allv Bindine: Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditine:.Upon request. the Recipient, agrees to provide the
Department with any information. documents and/or photowaphs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement' of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that ;my unresolved findings of the Department concerning expenditure of project funds. whether
based, on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
. 8. Open Meetings. The Recipient certifies that in approving this Agreement. it has
compHed with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No ~ency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship.' partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the R.ecipient is not an agent or representative of the Department. The Recipient shall be solely
respo:nsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause,
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
::11. Satisfaction. In the event the Department determines, in its sole discretion. that the
Recip:ient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
compXete all or a portion of the actions required under the Agreement; (Hi) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
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G!'ant No. 01-C-L-422
Page 3 of 5
12. Sectarian Aid. (a). One Of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. II. Par. VII.
(b). TIle "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. AU'y Gen. Att'y Gen. No. U88-6.
(c). TIle words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, beliefjn
the supernatural as creator and governor Of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect",. "cult" and "denomination" also relate to "a distinct organization," with "a common system of
fa.ith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice. relationship. or behavioral
pattern of importance in the life ofa community or society," The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signifkation." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
RecipRent to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA.in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other th~ those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
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Qi'ant No. Ol-C-L-422
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above. '
FOR THE RECIPIENT
By:
I I .A.-/ Mayor
:wr~
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARfMENT OF COMMUNIlY AFFAIRS
By:
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G:iant No. Ol-c-L-422
Page 5 of 5
,EXHmIT A
The Local Assistance Grant shall be used by Augusta/Richmond County to contract for services with
the Neighborhood Improvement Project, Inc. in Augusta/Richmond,
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named'
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
R~:cipient with a substantial benefit.
. TO. illustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Ora grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
hi::;torical sites.. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful ancl the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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4 STATE OF GEORGIA GRANT CERTIFICATioN FORM
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A:S n::quired by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
fund!; to a local government from the governor's emergency fund or from a special project
, appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one ~opy of the annual audit report. Questions concerning the preparation
and submission of this fOfm should be referred to Local Government Audit Section of the Georgia
Depa,rtment of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this fonn. Please note that one fonn should be used for
~~ grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. M;ail the Grant Certification Fonn (including Independent Accountant's Report) with one copy of the
audited annual financial report to: .
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
. 254 Washington Street, S.W.
Suite 322
, Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
aceordance with the,provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application and award
doc=umentation to become familiar with the tenns and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
pwpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made.
6., Whether the local government engages an independent certified public accountant to perfonn an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CP A should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This fonn and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mai1.audits.state.ga.us
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'. STATE OF GEORGIA GRANT CERTIFICATION FORM
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A Local Government
B Information For Year Ended
I
,
C State Awarding Agency
,
D Grant Identification Number
E Grant Title
F ~Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
e'r Accrued or Deferred
Revenue)
(Line H + Line I - Line 1)
Certification of Local Government Officials
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I have' reviewed the information presented above and certify that, it is accurate and correct. I further
certify'that the proceeds of the grant award identified above were used solely for the express purpose or
purpos;~s for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any suc:h grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
"-.
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Independent Accountant's ReDort
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is responsible for [name ofgovernment]'s compliance with this requirement. Our
I
responsibility is to express an opinion on management's assertion about the [name of
government]' s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
CI~rtified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name of government]'s compliance with the specified requirement.
In our opinion, management's assertion that [name of government] complied with the
afbrementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
October 18, 2000
Ms. Melinda S.'Rider
, Neighborhood Improvement, Inc.
2467 Golden Camp Road
Augusta, Georgia 30906,
Dear Ms. Rider:
. Ericlosed is a check in the alnount of $7,500 representing 75 percent of your fiscal year 2001
State Appropriations under the Georgia Department of Community Affairs Local Assistance
Grant Program.
~houldyou have any questions or ~eed any additional information, please feel free to call.
Enclosure:
I '
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
, Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
lVIElVIORANDUM
TO: '--. Ms. Donna Williams, Interim Comptroller
FROM: Lena J. B-onner, Clerk of Commission
DATE: June 6, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks in the amount of $10,000 and $40,000 from the Department of Community
Affairs representing final payment of 2000-2001 grant awards. Please issue Augusta-Richmond
, County checks to the following Local Assistance Grant recipients:
GRANT NUMBER ORGANIZATION GRANT AIVIOUNT
No.01-C-L-472 Augusta Arsenal & $10,000
Carriage Works Museum
No. 01-C-L-422 Neighborhood $2,500
Improvement Project
No.01-C-L-452 National Legacy $37,500
Foundations, Inc.
Ai; always, thank you for your continued assistance.
.'i"
~Al!!,GU.s"7A-~ICHMOND COUNTY COMMiSsioN
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GEORGIA DEPARTMENT OF
COl\1MUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Ro)' E, Barnes
GOVERNOR
November 27, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $135,000 representing the first payment under the following
Local Assistance Grants:
$ 22,500 m~ /Jut I.
$112,500tl/.~//~~~{~ '
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant '
Request for Final Payment Form This form must be completed and returned Once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Grant No. 01-C-L-451
Grant No. 01-C-L-452
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115,
I am pleased that we were able to assist you with the funds provided. If you have any questions,
please call Amy Hill at (404) 679-3154.
Sincerely,
Q~ ~t~~
Jim Higdon
Commissioner
JH/ja
Enclosures
EQUAL HOUSING .6.-
OPPORTUNITY L:.I
60 Executive Park South, N.E.. Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
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III.
GEORGIA DEPARTMENT OF
COl\1MUNITY AFFAIRS
Jim Higdon
COMMISSIONER
, Roy E. Barnes
GOVERNOR
September 7, 2000
Honorable Bob Young
Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
)J4-rl'M'h Ltc; Y/<'f.
~/l1J+T(D/I
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $150,000 to Augusta-
Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
r '
The second deals with grants to private entities and is covered in Exhibit A of this contact, ' Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
j;
SincerelY'4' "'. .'
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Ii igdon
Commissioner
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Pari!< South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
, www.dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
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Grant No. Ol-C-L-452
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGRE]~MENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 6th day of September 2000, by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and the City of Augusta, a politiicalsubdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
" WHEREAS, the Department is authorized by the provisions of Q,C.G.A. 1350-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and ,
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW. THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
~ 1. Scope of Proiect.:. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $150,000 to be
used solely for the purposes specified in the attached Exhibit A. which is' incorporated herein by
reference and made a part of the Agreement.
. 2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said, funds, in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be retumed to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$112,500
Within ten days of the Department's receipt of an implementation plan.
$37;500
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$150,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant: No. 01-C-L-452
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Rec:ipient have not violated any applicable federal. state or local conflict of
interest laws, ordinances, rules or regulations, including but not limited to, a.c.G.A. 1345-10-20
through 1345-10-28 and a.c.G.A. 1336-67A(l) through 1336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipi.ent attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv BindinJ! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; 7 that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient. .
7. Monitoring and AuditinJ!. Upon request, the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts refl.ecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based on an audit report, financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the OffiCial Code of
Georgia Annotated.
9. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. ]ne Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under. this Agreement.
: io. Termination. The Department may terminate this Agreement, with or without cause,
upon :five business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines, in its sole discretion, that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (H) has failed to
complete all or a portion of the actions required under the Agreement; (Hi) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
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Grant No. 01-C-L-452
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. II, Par. VlI.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally,'without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith,", "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization,!' but may also mean a "custom, practice, relationship, or behavioral
patter:n of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433. '
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so., No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire AJ!reemen1t. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
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Grant: No. 01-C-L-452
Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
r
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARTMENT OF caMMUNI1Y AFFAIRS
By:
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Grant No. 01-C-L-452
Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used by the City of Augusta to contract for services with National
Legacy Foundation in Augusta.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as :improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantiallbenefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduc;t public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG .
.Mayor.
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLlAMS
CHARLES R. OLIVER. P E, CPA
Administrator
WM. "WILLIE" H. MAYS. Il~
Mayor Pro Tern
MEMORANDUM
To:
National Legacy Foundit~ion'
Fi'om:
James B. Wall
Da~e:.
July 26, 2000
The Attorney General issued a Memora'[ldum to Jim Higdon, Commissioner of Community
Affairs, o~ August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded thaUhe grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must .show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit Oto the County issub.stantial.. Please review the scope of services to iq.slfre it accurately
. states.the purpose for which the grant will be utilized.
~. ,The second concern was the constitutional prohibition against paying funds to, or contracting
with, asectarianentity. We have-been required to conduct "such factual inquiries as maybe reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural !Jeings", which is a requirement
for your organization being eligible for the grant funds.
I have attached two copies'of the~contract,sll1ce we must provide one copy to' DCA. The
remaining copy is for the City's records.
. Please execute both copies ofthe_collt~act:jn,9.rderthat they may be returnedto'me:-F~lrther, if
you ~hould have~allyquestions concerning ~it~erthe scope ?f services or the certification,'please call me.
~ ~
T
STATE OF GEORGIA
RICHMOND COUNTY
THIS AGREEMENT, made and entered into this
GRANT AGREEMENT
J{)+%ay
of
duK?
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and NATIONAL LEGACY FOUNDATION hereinafter referred
to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Co~nunity Affairs and to Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFOR]~, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $150,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In cons ideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide
prourams for the disadvaI1ltaged, thereby promoting public health and safety.
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Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~
Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by app:-opriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under S
3
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501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on toe implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of t:he universe. The American Heritage Dictionary Second College Edition 1044
(1982) . "The term I church I is one of verycomprehensi ve signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
orgc,nization," with "a conunon system of faith," "holding sentiments or doctrines"
which distinguish it. "Institution" may have a similar meaning related to
"or9anization," but may also mean a "custom, practice, relationship, or
behc,vioral pattern of importance in the life of a comm~ni ty or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organizcltion certifies that Augusta has made inquiry of
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Org;anization as to whether it is "organized out of belief in God or other
supl:!rnatural beings" and Organization hereby certifies to Augusta that it is not
so {)rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared in.valid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
FOUNDATION
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ATTEST:
Title:
ATTEST:
Sworn to and subscribed
before me this day of
---;-2000.
Notary Public
My Commission Expires:
5
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Office Of The Clerk of Commission
lena ]. Bonner, CMC
a(~rk of Commission
Nancy Morawski
Deputy aerie
Room 806 - Munldpal Building
530 Greene Street - AuguSta, GA. 30911
(706) 821-t820 - FAX (706) 821-1838
December 1, 2000
, Senator Charles Walker
Dr. Eddie Cheeks
,National Legacy Foundation'
1903 Wrightsboro Road
.Augusta, Georgia 30904
Dear Senator Walker & Dr.. Cheeks:
Enclo'sed is a check-in the ~unount of $112,500 representing 75 percent of your FY2001
State of Georgia Grant 01-C-L-452 appropriations through the Georgia Department of
Community Affairs Local Assistance Grant Program. Once you have expended all funds
as outlined on your grant application you can request in writing through this office a
request for final payment. .
If! can be of further assistance, plea~e feel free to call.
,VJ;d:]k ~ .. . ..
Lenal.Bonner ~~
'Clerk of Commission
Enclosure:
~uihoriz"!! pick up Ellis Al. bright ~.dX' du/ r;f
Date / jJ~<...t~ '
~
Natilonal Legacy Foundation, Inc.
"A Legacy of Giving"
May 9, 2001
Lena Bonner
Clerk of Commission
Municipal Building- Room 806
530 Greene Street
Augusta, GA 30911
Dear Ms. Bonner:
This letter is to request the balance of payment to the National Legacy Foundation Inc. in the amount of
$ 37,500.00 from the Local Assistance Grant from the fiscal year 2001 State Budget from the Deparbnent
:' of Community Affairs. The foundation has met the requirements of the Grant.
Should you have any questions or need any additional information, please feel free to call me at (706) 667-
8979 or (706) 736-2737.
-
. , Thank you, <:::
.L; L (li-eJ>~~/Pl~
Dr. Eddie R. Cheeks
Jl",. __~. _ _____
cc: Senator Charles Walker
1826 Walton Way
Augusta, GA 30904
4045 Berkeley View Drive
Berkeley Lake, GA 30096
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise. you that $150,000 in Local Assistance Grant funds has
been included in the Fiscal Year 2001 State Budget. A brief description of the purpose
for the grant is included on the enclosed application form. To begin the paperwork
necessary to receive this grant, please complete in detail the attached application form
,a~d return it to my office. Once we have received and approved the application, we will
forward a contract to you.
We are delighted to assist you with your community development activities. If
you have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at
(404) 679-4943. Thank you.
Sincerely, I / .
~./ ;t~ Y-J-(f~~
i:tlrn Higdon
Commissi oners
JH/aha
Enclosure
EQUAL HOUSING.~
OPPORTUNITY L.:J
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
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Application for Local Assistance Grant
Local Assistance Granes are made pursuant to O.C.GA ~50-8-8(a) which provides in pertinent part:
"The department shall make grants to eligible recipients or qualified local governments.
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Redpienr identified by the General Assembly in Appropriations Act:
City of Augusta
2. Am:ount appropriated by General Assembly:
. i
.,$!50,OdO
3. Pwpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
" Contract for services with National Legacy Foundation in Augusca
4. Infc)rmation Required by the Department of Community Affairs for Award: _
a. Please provide a derailed description of the project. location. type of work to be initiated. and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
J e e A-i-t:t c~,"'e ~r
~~
b. Please provide a budget for the proposed project. listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Govt.
Other
Total
,c. Provide expected project start up and project completion dates:
- -
--.,-
BeKinn;nK DilU
c.mpuru11I DilU
'l
5. Contact Information: Please provide the following conuct information forme grant.
Name:
e;;d:'~
/%:1.t
~ c? fp~~ /'/( tf), ,
J~fl;~ vJ:y
Address:
City: --&J l.,o. {"-fa
Telephone: 667- Y''l /' ?
7.76'-:Z '7.77
Facsimile: 1.1 h - 0 Y 75'
SUte: {l q Zip: 3 0 q o.~
E-mail: >vcirlej ~/ (@ AtJL/
e o--?1,
Name:
Aadi~:
City:
SUte:
Zip:
Telephone:
Facsimile: '
E-mail:
6. Certification
I, me undersigned authorized represenracive of the localgovernmenr described in this application. certifY thac co the
best of knowledge, the information in chis application is true and correce and the Local Assiscance Grant subject
to chis lica on ill be used for me purposes ouclined abo~e. I further certifY the local governmenr described in
dili 'p ~ ",d ,umoci", '0 "'Pond fund. 10, ilio pwpo= "" lorth h"dn.
.-L - ~ - -.lliL
Aumoriud &pmmtativ~
Dare
Bob Young
Nam~ (p~as~ print)
Mayor
TItle
For additional information or assistance,
please conrace Amy Hill at (40.4) 679-3154 or Bobby Stevens at (40.4) 679-4943.
Georgia Department of Community Affairs
60 Executive Park South. NE
Adanra. GA 30.329-2231
www.dca.st:lte.ga.us
6/0.0.
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IndeDendent Accountant's ReDort
- . - - .
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is responsible for [name of government]'s compliance with this requirement. Our
responsibility is to' express an opinion on management's assertion about the [name of
government]'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and" accordingly, included examining, on a test basis, 'evidence
about [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name of government]'s compliance with the specified requirement.
In our opinion, .management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
n:spects.
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Augusta~~ichri1ond County
Finance D_epartment
MemiO
. To: State Grant Recipient
From: AI Denis, Grants Manager
CC: Tammy Strange
Date: 06/08/01
.,
Re: Monitoring and Auditing,
~
. In accordance with grant agreeme~t .-dL-C,-L- L/~it is acknowledged that upon
request the Recipient agrees to provide the Department with any information,
documents and/or photographs that Augusta, the State of Georgia, or any of their
departments, agents, or employees (hereinafter collectively "Grantor") deems
necessary to monitor performance of this Agreement. The Recipient agrees to
; maintain 'proper and accurate. books, records and accounts reflecting its
, administration of Agreement funds and compliance with all applicable laws. Such
documentation shall be retained for at least three years from the completion of said
'project and shall be made available to the Grantor. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled
',audit or financial statement of the Recipient and any future audits for financial
statements until all expenditures' of Agreement funds have been accounted for. The
Recipient acknowledges and agrees that any unresolved findings of the Grantor
concerning expenditure of project funds, whether based on an audit report, financial
, statement, project completion report of independent investigation of the Grantor, shall
. preclude the Recipient from applying for or receiving any further grants or other funds
from the Grantor, until such findings are resolved to the satisfaction of the Grantor.
Within 90 days of receipt of state. fun,ds, the department will contact you and a time
"will be arranged in which to. review documentation of fund usage or a copy of an
audited fi ncial statement hich includes 19xpen itures of Agreement funds.
Name' Telephone No. 10t; -66 7- 8~ 79
(VtOArrCVi-(;' . CI1E/:/CS .'
(Please print) , ,
Address d'S CoN:!- Pe(!2. L.:T:T2-CL-G (AU<'SusT/H5;1 309<? 9j (H)
/82/0 WItLTOJ\( WAy JlujUshi, GIJ &:J90fOI-F/cej
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
May 31,2001
HonQrable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $40,000 representing the final
payment under the following Local Assistance Grants:
Grant No. 01-C-L-422
Grant No. 01-C-L-452
$ 2,500 1I!tt~~ 9NI
$37,500 1/laf;J;;d/4YfW!J
If you have any questions, please call Bobby Stevens at (404) 679~4943.
Sincerely,
o~ )/.Atd~
.Jim Higdo_n
Commissioner
JH/j a
Enclosure
EQUAL HOUSING ~
OPPORTUNITY 1..:.1
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679.4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
:r;-
.. Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Str~l, Augusta, GA 30911
(706) 821-1831 -:, FAX (706) 821-1835
E-mail: mayoryo~g@co.riclunond.ga.us
May 14,2001
. '
, Honorable Jim Higdon, Commissioner
, Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is the following Request for Final payments form for the following
organizations:
Or anization
Augusta Arsenal &
ia e Works Museum
National Legacy
Foundations,Inc
Grant Award No.
01-C-L:-472
01-CL-452
As always, we appreciate your continued assistance in the administration of Augusta';s
grant awards. "
{.
...,
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231
[ .
NATIONAL
BECIPIENT: .
LEGACY FOUNDATION
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-452
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure' to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand comer of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the, above listed
, .
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
CERTIFICATION:
This is to' request final payment on the Local Assistance Grant of the
above referenced grant' number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all e infoml.ation stated herein is true and accurate.
Authorized
Si ature
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BOB YOUNG, MAYOR '
Name and Title
Date
;'
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 7, 2000
Honorable Bob Young
Mayor
Augusta-Richmond County
53.0 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $150,000 to Augusta-
Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the. Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Sincerely,
~n
Commissioner
JH/cm
Enclosure
cc: Richmond County 12egislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L:.J
60 Executive Park South, N.E. 0 Atlanta, Georgia 30329-22310 (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $150,000 in Local Assistance Grant funds has
been included in the Fiscal Year 2001 State Budget. A brief description of the purpose
for the grant is included on the enclosed application form. To begin the paperwork
necessary to receive this grant, please complete in detail the attached application form
and return it to my office. Once we have recei ved and approved the application, we wi II
fonvard a contract to you.
We are delighted to assist you with your community development activities. If
you have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at
(404) 679-4943. Thank you.
SinC~reIY, 0./ I . I
U~'-' ~<--./
~ ~igdOn
Commissioners
JH/aha
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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AUGUSTA-RICHMOND COUNTY COlVIMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY A TTOIU'\TEY
p, O. Box 2125
454 . GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLlAMS
WM. "Wll..LlE" H. MAYS, In
Mayor Pro Tern
CHARLES R. OLIVER, P E, CPA
Administrator
MEMORANDUM
To:
National Legacy Foundation
From:
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing tWo issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the fonn of a contract for services. [n addition,
th<:: contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized.
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the grant funds.
T have attached two copies of the contract, since we must provide one copy to DCA. The
remaining copy is for the City's records.
I
Please execute both copies 'ofthe contract in order that they may be returned to me. Further, if
you should have any questions concerning either the scope of services or the certification, please call me.
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 7, 2000
Honorable Bob Young
Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $150,000 to Augusta-
Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
tbis grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your altorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first pflyment. '
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions. please feel free to call me or either Amy Hill at
4Q4.679.3154 or Bobby Stevens at 404.679A?43.
,Sincc:eIY,,,' ( ~~
CM~twu
JirO~g;On I, "
Commissioner
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 . (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
~~
~
'l~ S:rA...TE OF GEORGIA GRANT CERTIFICATION FORM
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As rE~quired by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appr>opriation shall be conditioned upon the receipt by the state auditor of a properly completed
gra01t certification form. One Grant Certification Form should be prepared for each grant
awarded to tlie local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
~&h grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
au.dited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If:the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent-certified
public accountant are sufficient .in scope to enable the CPA to complete the Independent
, Accountant's. Report. These procedures include examination of grant application and award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
gnUlt was made.
, 6., Whether the local government engages an independent certified public accountant to perform an
audit or perfonn the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
widt the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
StClltements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@maiI.audits.state~ga.us
f~4 ,.,. ..
~ ST~TE,OF GEORGIA GRANT CERTIFICATION FORM
,.
A Local Government ,
B Information For Year Ended
I
C State Awarding Agency
D Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K ~3alance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line J}
Certification of Local Government Officials
I have" reviewed the information presented above and certify that it is accurate and correct. I further
certify: that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which .the grant Was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
t
,.
OFFICE OF THE MAYOR
BOB YOUNG, MAYOR
ROOM 806, MUNICIPAL BUILDING
530 GREENE STREET, AUGUSTA, GA 30911
(706) 821 -1 831 - FAX (706) 821 -1 838
E-MAIL: MAYORYOUNG@CO.RICHMOND.GA.US
October 13, 1999
The Honorable Jim Higdon, Commissioner
Georgia D~partment of Community Affairs
60 Executive Park South, NE
At.lanta, GA 30329-2231
Dear Commissioner Higdon:
Enclosed is the following executed Emergency Fund grant contract awarded to the 100 Black
Men of Augusta, Inc. as approved by Governor Barnes.
E
--. Grant Award
Organization Purpose --
lO Black Men of Augusta, $5,000 .. Operating expenses
Inc.
As always, we appreciate the Goveirior's support of our community based programs and DCA's
continued assistance in the administration of Augusta's grant awards.
Very truly yours,
~#o 1<<L~v
. Bob YOUdg,MayOW
Augusta, Georgia
BY/mw
A CITY OF CHARACTER
..
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OFFICE OF THE CLERK OF COMMISSION
Lena J. Bonner, CMe
Clerk of Commission
Nancy Morawski
, Deputy Oerk
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: October 27, 1999
SUBJECT: Department of Community Affairs
Governor's Emergency Fund Award
, Enclosed is a check in the amount of $5,000 from the Department of Community Affairs.
.' Please issue an Augusta-Richmond County check to the following Governor's Emergency
grant recipient, which was approved by the Augusta Commission in meeting held
October 5, 1999:
~ The 100 Black Men of Augusta, Inc.
:' Please return the check to me so that it can be forwarded to the appropriate State
Representative for distribution.
, Should you have any questions or need any additional information, please feel free to
call. Thank you for your continued assistance.
Enclosure:
(1) $5,000 check
" Cc: Mr. Charles R Oliver, Administrator
530 Greene Street. Augusta. Georgia 30911 . (706) 821-1 H20. Fax (706) R21-1 R7>R
..
THE AUGUSTA COMMISSION
AGENDA
REGULAR MEETING
2:00 P.M.
COIVIMISSION CHAlVIBE~
OCTOBER 5. 1999
INVOCATION:
Rev. Donald R. Jordan
Pastor, Trinity C11E Church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF A.l\1ERICA,
CONSENT AGENDA
(Items 1-35)
PLAl'iNING
1. ZA-R-I06 - Request for concurrence with the decision of the Planning
Commission to approve a petition from the Augusta Richmond Cmmty
Planning Commission to consider an amendment to several sections c::f
the Comprehensive Zoning Ordinance regulating hotels and motels.
(Second reading-Approved by the Commission in meeting September
21, 1999)
2. ZA-R-I07 - Request for concurrence with the decision of the Planning
Commission to approve a petition from Augusta Richmond COlli1l)'
Planning Commission to consider an amendment to several sections of
the Comprehensive Zoning Ordinance related to permitted uses. (Second
reading. Approved by the Commission in meeting September 219
1999)
FINANCE
3. NIotion to approve statement for payment of $2740.00 to the Law Office
of Warlick, Tritt & Stebbins for professional services rendered on behalf
of the Downtown Development Authority funded fro.m General Fund
Contingency. (Approved by Finance Committee September 27, 1999)
4. Motion to approve the "Augusta Utilities Billing and Collection Policy.
(Approved by Finance Committee September 27, 1999)
482
Page 8
Mr. Powell:
Motion to approve two tables.
r'!Y .
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Mr. Powell:
Yes.
Mayor Young:
second. Discussion.
Tl'las there a
Mr. Beard?
second?
Okay,
we
have
a
Mr. Beard: My point would be to determine how maI1'.yr
people are going to this, because some of the times we are
buying two to three tables and people are not in attendance.
I don't know whether the motion, the maker of the motion would
amend that to ge~ting the necessary tables?
Mr. Powell: I would accept that as an amendment, Mr.
Beard, if the Mayor would like to make an amendment to take it
out of his contingency fund, rather than the "Commission
Other" I'll accept that.
Mayor Young:
tables, if needed?
What you want to do is buy up to two
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Beard:
-! e s .
To me,
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','Jould ma:-<.:e
a little more
sense.
to do.
Just deleting a whole fund, that's what you're about
Mayor Young: Well, it's getting close to the end of the
year. You get to start over again in January. .~~y further
discussion? .i\ll ln favor, please vote aye. This is rlJ::r:.
Maund's reti::::-ement meeting, so it would be good to have a good
showing of the Commissioners that night.
MOTION CARRIES 9-0.
v
Clerk: Item 38:
execute contract wi th
subject to the approval
Motion to authorize the Mayor to
the Department of Communi ty Affairs
of the Attorney and the Administrator
for the Governor's Emergency Fund Grant Award to the 100 Bla,ck
Men of Augusta Inc.
483
Page 9
Mr. Mays:
I so move.
M~. She~ar~:
Seccn.:::..
~v!a~/or rour:a:
Motion and second.
&~y di5c~ssion? All In
favor, please vote aye.
MR. POWELL _~STAINS.
MOTION CARRIES 8-1.
Cler:<: Item 40: Consider an Ordinance to amend c.b.e
Augusta-Richmond County Code to add to Title 1 Chapter 1, a
New Article 2 to provide for Code of E~hics for employees and
The Augusta-Richmond County Commission; to renumber Augusta-
Ric:-..rr.cnd Cou...'"'lcy Code ~ 1-1-11; to prove definitions; to
establish a Code of Conduc~; to provide sanctions; to repeal
conflicting laws; and for ot~er purposes.
Mayor "Young:
This is the item that I a5k:~ to be put on
the agenaa for a couple of reasons. I think what brought it
to a head was the Grand Jury report that questioned the
relationships between Commissioners and a City vendor or
potential vendor. The Georgia Municipal Association has urged
all cities, all mor: than 400 member cities, to undertake
codes of ethics. We have a code of ethics already on the
Ordinance, State law has a code or ethics ror public
officials, but if they were effective the Grand Jury wouldn't
be calling into question certain actions or anticipated
actions by Commissioners. What I have done 1S taken the
executlve order wiitten by Governor Roy Barnes for the
employees of the Executive branch of State government and
aDDlied ic to the employees, the Commissioners, and the Mayor,
and our appointments to boards and commissions, applying those
same standards, with two exceptions: No.1, in the case of
elected officials, that there is no problem with receiving a
lawful contribution, and the second one is that promoters of
events would continue to be allowed to provide tickets to
those events to the Commissioners. So I put this on the table
and it's up for any discussion or consideration that you may
have for it. I would encourage you to embrace this, indeed as
Tt-Ie trj'" raise the moral scandard or this communi ty and
impr:)ve
t::e
lmage or
chis Commission,
throughout
thi~;
c=mmu~~~y, I chink the mere we can ~o to shew che pecol~ In
0'
OF 001,
. 00000137.27
AUGUSTA'-RICHMOND' COUNTY
. STATE OF GEORGIA,
~EPARTMENT OF COMMUNITY AFFAIRS
ATLANTA,' GA
BANK 1100-1000"
Check No:
,Check Dale:
Check'Tolal:
0000032847
10/22/1999;
$5 , 00.0. 00
. GROSS
AMOUNT
5,000.00
DISCOUNT
TAKEN '
AMOUNT'
PAID
0.00
5,,000.00
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,".00000 ~ 28 L. 7". -:0 b .OOOO~O_: 07 0.7
L. b 5".
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OFFICE OF THE CLERK OF COMMISSION
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Ocrk
,MEMORANDU1Vl
TO: Mr. James B. Wall, Attorney
FROM: Lena J. Bonner, Clerk of Commission
DATE: October 27, 1999
SUBJECT: 100 Black Men of Augusta, Inc.
Please prepare a Grant Agreement for the enclosed Governor's Emergency Award to the
, 100 Black Men of Augusta, Inc, which was approved by the Commission in meeting,
held October 5, 1999.
Thank you.
Enclosure:
530 Greene Street. Augusta, Georgia 30911 . (706) 821-1820 . Fax (706) 821-1 R~R
ii
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
October 25, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the Governor's Emergency Fund check in the amount of $5,000 to
Augusta-Richmond County to assist with expenses for the summer academy for the 100
Black Men of Augusta, Inc. Also enclosed is a copy of the executed contract for your
files.
Please also be aware that as the recipient of a Governor's Emergency Fund grant,
you are now required under a new law effective January 1, 1999 to provide certain
disclosure information to the State Auditor. Enclosed is an explanation of the new law
along with a copy of the form that must be completed and sent to the Department of
Audits and Accounts. Under the provisions of the new law, failure to file the required
information with the State Auditor could result in a forfeiture of the grant and a
mandatory return of the funds to the State. If you have any questions about these
reporting requirements, please contact Edward Blaha, Deputy Director, Department of
Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided.
JH/ja
Enclosures
eQUAL HOUSING~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231. (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Emp/oyer
@ Recycled Paper
..
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: July 10, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks from the Georgia Department of Community Affairs in the amount of
$1,250 and $9,000, which represents final payment of following grant awards. Please issue
AugUsta-Richmond County checks to the following Local Assistance Grant recipients:
ORGANIZATION GRANT NUMBER GRANT AMOUNT
Easter Seals of Georgia 01-C-L651 $1,250
Delta Leadership 01-C-L-426 $ 4,000
Augusta Ballet o l-C-L-424 $ 5,000
Please return all checks to me so that they can be forwarded to the appropriate agency.
Thank you for your continued. assistance.
Enclosures:
AUGUSTA-RICHMOND COUNTY1COMI\lHSSION
057408
, ,DESCRIPTION' P,O, NUMBER, INVOICE NUMBER ,INVOICE A'MOUNT NET AMOUNT
~RANT 01CL424A 5,000.00 0.00 5,000.00
- -- ,,- ... " , ,- .-
.
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
057408 07/13/01 5,000.00 0.00 5,000.00
" , . .' "11 :1
J:~~11~
, TOT 03'0 " ' ,... , ,
'~U~MST~~~)fti~)lfl~~,
i~t~i:l~I~t~
" 'AU,GUSjA'; GEO.RGIA: , . ' ' . ". ,>
II' 0 5 7 L., 0 a II' I: 0 b 1. 1. 0 .. ~ 7 5 I: b a ~ 0 .. L., a ~ g L.,1I1
t
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__-. Augusta~Ricbmond CQLlJltv ~
. ' Finan~e Department
. """'-
MemlO
'To: State Grant Recipient
IFrom:Al Denis, Grants Manager
,
cc: Tammy Strange
Date: 06/08/01
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Re: Monitoring and'Auditing, '
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Vendor No: " 0000013,727
,.,vendor Name: AUGUS T A- RICHMOND 'COUNTY:'
"" ,STATE OF GEORGIA , ' ., ' _.
:OI:PARTM.EN,T. OF ,COMMUN ITY.A'FF~~~.~_;.::,
.- "," AtCANTA, GA." '.,'
;"
1100-1000'
GROSS
AMOUNT
5,000.00
.. ,4,000'.00:,
0000048820'
06/29/2001,
$'9,; OO,O::,~O
'. ~.~ '..
.~_..: .:,: ':
INVOICE
NUMBER
lOl"C-L-424.
'Ol-C-L-426.
AMOUNT
, PAID' ' .'
,",-;..
5'000: 00.
4: 000';00:
-". :'-~ ..
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(,'
,,100000 ~aa 20111 1:0 b .0000 .01: 07 0.7
~b Sill
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I AUGUSTA BALLET
~:CIPIENT:
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-424
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
GENERAL'
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand comer of the grant agreement.
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf., Please return the form to the. above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
Authorized
Si lature
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. .In making this request, I hereby
certify that the "Scope. of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
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CERTIFICATION:
~l
Bob Young, Mayor
Name and Title
Date
~"'f
'ct
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Balle'
Po. Box 3828 Augusto, GA 30904 (706) 261-0555
May 24, 2001
Ms. Lena Bonner
Clerk of Commission
'Municipal Building
Room 806
Augusta, GA 30911
Dear Ms. Bonner,
The Augusta Ballet has completed the New Visions Education Outreach program for
which we received a $20,000 Community Assistance Grant. All funds received to date
($15,000) have been expended. I am writing to request final payment of funds ($5,000).
Please forward payment to:
Augusta Ballet
P.O, Box 3828
Augusta, GA 30914
Thank you for your efforts on our behalf. We are most appreciative.
Sincerely,
//2~
'~Colton
Artistic Director
::--
Application for Local Assistance Grant
Local Assistance Grams are made pursuant to a.e.G.A. ~50-8-8(a) which ptovides in pertinent part:
"The department shaD make. grants to eligible recipients o,r qualified /ocal goilernments,
which grants are specified by amount, recipient. and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
Richmond County ,
2. Amount appropriated by General Assembly:
, $20,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Contract for services with the Augusta Ballet in Richmond County
4. Info:rmation' Required by the Department of Community Affairs for Award:
a. P~ease provide a derailed description of the project, location, type of work to be initiated. and for what purposes the funds
. . i" awarded ~rou~h ~is grant would be used. Attacr:dd~t:onal pages if neccssa:' (. '
/-"--: U-<-;~ ~~~ ()~~JLH~1 V% ~~
f.~G..::.2...<<_;::f] - C:..{ ,J ~.- _..v _ '.~ ,,1' r< 1/:. (,7 - / ., _ /
, il' l:;;a. / .'- <- ---,-,- iJ . ~ '-'? '~"./ ;..><....~~'<"-""--' u/ <.J c; ~ - 1'1; '-'<> c.:,
,/-'~ Q ~~ ~ -~ ~/1 ..~ ~C~'--- ~ "~1~~ if~
~,~ f~~~ C7:/\~ ~-,~a 6~rg~~'~L
c.:I:f\.. /J ~ ~~(,_,-,.";>'.j_J oc.-r'-l'7?''-~~
b. P~ease provide a budget for the proposed project, listing all revenues and expenditures.
: Local Gove.
I D U <.:. (;,
(
/lu <:)<..0':;
.
Project Expenditures
c...- /l I .' . _ f) '-;r-
Yl.z...~ . IJ LA . -- - .:2-V r~
I '~ y:' 1/ d -I=;-- iJ
.... < ~ ,-..1!(.;.. ~ /,;- C ~ 4,"-..(.
tl~-t J2-1'~
Project Revenues
Local Assistance Grant
., /. a::.::, '..
~/ I---'~
, Other
Total
-LO'-.
I
(.) ..1 _
c. Provide expected project start up and project completion dates:
,/ -
~---~
L~
- 8 ,:.)
--
B~pnning Dau
Compktum Dau
5. Contact lriformation:Please proViCie the following contact information for the grant.
Nam" ~ ~ (!~ ~ / tl'~-c-~ 0A~-~
Address:~ ~S/ .3 ~
Ci<r- (J r< ~.
Tdephone: U 1- ().\:)" '),
Facsimile: ~!a I ~ 6 :), \ ';
S,,,,, ~ZiP'
E-mai{ __~
.J.dT()/
Nam,: ~,- <>-1d~ ~-
,Address: r-i.l~(J) Q~~"ri~' (d?2
City: 11;.~ ~ _ '
,Tdephone: 7 G <::, 7 ~ ~ (j 0.) 7 Facsimile:
, (b
State: r-Zip:
7 =? I ~ 5'Co ")--0' E-mail:
36/0<j
6. Certification
I. che und~igned auchorized repr. esentative of the 10c31government described in chis application. certify chat co che
best of nn',~owlecjge. che information in this application is true and correct and the Local Assistance Grant subject
tp this 6pli cio II 'ill ,e used for che purposes outlined abo~e. I furmer certify the local government described in
this ap~li !, It r ~it6' po~'" Mt1~'Y <0 ap<nd fuod. fo, d" pu<po= ""lOnh h""iu. .
~ - .li- - 2Dilll
Authorized &pmm14tiv~
Dau
Bob Young
Name (p/us~ print)
Mayor
1itk
For additional information or assistance.
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs
60 4cecutive Park South. NE
Atlanta. GA 30329-2231
www.dca.state.ga.us
6/00
"
'r
AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 'GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwal1@co.richmond.ga.us
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARlON WILLIAMS
CHARLES R. OLIVER, P E, CPA
Administrator
WM. "WILLIE" H. MAYS, III
Mayor Pro Tern
MEMORANDUM
To:
A'ugusta Ballet
Fr'om:
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, CommissiOIler of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
reeipient makes, the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope ofserviQesand how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial. Please review the scope of services to in.s~lre it accurately
staltes the purpose for which the grant will be utilized.
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity.; We have been required to'conduct "such factual inquiries as may be reasonably
nel~essary to enforce" the sectarian aid prohitiition. Accordingly, 1 have included a certification that your
organiz~tion is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the g~ant funds.
I have. attached two copies of the contract, since we must provide one copy to DCA. The
remaining copy is for theCity's records.
Please execute both copies of the contract in order that they may be return~dto Il)e. Further, if
you should have any questions concerningeither the scope of services or the certification, please call me.
~
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jlim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
H:morabie Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pIe.ased to advise you that $20,000 in Local Assistance Grant funds for Richmond
County has been included in the Amended Fiscal Year 2001 State Budget. A,brief desCiiption of
the purpose for the grant is included on the enclosed application form. To begin the paperwork
nec~ssary to'receive this grant, please complete in detail the attached application form and return
it to:-my office. Once we have received and approved,the application, \ve willfonvard a contract
to you.
We are delighted to assist you with your community development activities. If you have
questions, please cOTltact'AmyHill at (404) 679-3154"or Bobby Stevens at. (404) 679-49-1-3.
Thank you.
, Sincerely,
COnn ~8d@J
Jim Higdon
Commissioner
JH:bsa
Enclosure
EaUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
f:' ;"
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ..2tJf:L day of ~a
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA BALLET hereinafter referred to as the
"Orqanization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
CO~uunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $20,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide for
an c:lrt program through the Augusta Ballet.
1
L
~.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal system~;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
~ Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
~
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
cla:Lms for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
off:tcers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any informdtion Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknow1edges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
reccirds, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
"
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denominaticn or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19132) . "The term ' church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Institution" may have a similar meaning related to
"orqanization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 ~a. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other iupernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
,
~
Organization as to whether it is "organized out of belief in God or other
supE~rnatural beings" and Organization hereby certifies to Augusta that it is not
so ()rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any' funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
rein1burse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
) u.w A Bf': I
.L-- ~~ As its
ATTEST:
AUGUSTA BALLET
ORGI,NIZATION
ATTEST:
Title:
Sworn to and subscribed
before me this day of
--;2000.
Notcry Public
My Commission Expires:
5
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
September I, 2000
ibrb t{S1+
~T
Roy E. Barnes
~RNOR
Jim Higdon
COMMISSIONER
Honorable Bob Young
Mayor of Augusta
530 Greene Street
Augusta, Georgia 30911
Oi:ar Mayor Young:
The atta~hed contract when executed commits state funds in the amount of $20,000 to Richmond
County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
th!is grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Since:~
~igdon
Commissioner
RECEIVED
JH/cm
Enclosure
cc:: Richmond County Legislative Delegation
SF.P 05 2000
li/"'yor:" . ,
.'1. cJ I ;;, \", " '. ~.
Augusta-Richmond County
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled. Paper
-:.
~:
Grant No. 01-C-L-424
s..
STA1rE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 28th day of August 2000, by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient"). '
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
WliEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS. the Department is authorized by the provisions of O.C.G.A. 1350-8-8 to grant and
admiIlister public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it isa validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expe~d funds for the purposes set forth herein;
"~
! NOW. THEREFORE. in consideration ,of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant a$ follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts. an amount not to exceed $20,000 to be
used solely for the purposes specified in the attached Exhibit A, which is incorporated herein by
referehce and made a part of the Agreement.
, 2. Accountability. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for' the purposes provided herein shall be returned to the
Department, no later than completion of the projeCt.
3. Disbursement of Funds. Subject to the availability .of funds for such purpose. the
Depaf]pnent shall pay the Recipient in accordance with the following payment schedule:
$15,000
Within ten days of the Department's receipt of the executed
Agreement.
$5.000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$20,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
, .
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'.
Gran.t No. 01-C-L-424
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws, ordinances, rules or regulations, including but not limited to, a.C.G.A.1345-1O-20
through 1345-10-28 and a.c.G.A. 1336-67A(1) through 1336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughol,lt the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv BindinJ! Act. The Recipient certifies that it is duly organized,
valid1y existing and in good standing under the laws 'of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including, the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient.
7. MonitorinJ! . and Auditing. Upon request, the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation, shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based,on an audit report, financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
DepaJrtment.
'. 8. Open Meetings. The R~cipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Geor~~a Annotated.
9., No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agent:s or employees shall create any agency relationship. partnership or joint venture, between the
Depaltment and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
respo~nsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement, with or without cause,
upon five business days written notice, to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
'11. Satisfaction. In the event the Department determines, in its sole discretion, that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement;(iii) has .acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local ]!aw, ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
'.;
Grant No. 01-C-L-424
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury. directly or indirectly, in
aid o(any church, sect, cult. or religious denomination or of any sectarian institution." Ga. Const.,
Art. I. Sec. II, Par. VII.
(b). TIle "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engag'e Salvation Army to conduct welfare program). This is true even if the program is conducted
neutra.lly. without reference to such beliefs and practices. 1988 ap. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God. 153 Ga. at 433, or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a coriununity or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity, organized out of belief in God or other supematural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohiQition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act orfailure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Mreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
"
Grant No. 01-C-L-424
Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first written
abovl~.
FOR THE RECIPIENT
By:
w~'
Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF CaMMUNI1Y AFFAIRS
By:,
"
.
STATE OF GEO,RGIA GRANT CERTIFICATION FORM
'.
~
i' As required by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
apprupriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant. certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opy of tbe annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts~
Instru<:tions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
~~ grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. At1tach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independen~ Accountant's Report) with one copy of the
audited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
'Suite 322
Atlanta, Georgia 30334-8400 ,
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in. scope to enable the CPA to complete the Independent
AClcountant's Report. These procedures include examination of grant application and award
doc:umentation to become familiar with the tenns and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
pUIposeof these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made.
6. , Whether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of Rouse Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. QUt~stions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mai1.audits.state.ga.us
,"
~;
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,STATE OF GEORGIA GRANT CERTIFICATION FORM
A I Local Government
B Information For Year Ended
. I
C State Awarding Agency
.
D GraI).t Identification Number
E Grant Title
u
:
F · Grant A ward Date
t
I
G Grant Amount
H Balance - Prior Year (Cash
:or Accrued or Deferred
,Revenue)
I j Grant Receipts or Revenue
,Recognized
,
J Grant Disbursements or
Expenditures
K ]Balance - Current Year (Cash
C)! Accrued o! Deferred
Revenue)
(Line H + Line I - Line 1)
Certification of Local Goyernment Officials
I have reviewed the information presented above and certify that, it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such gram funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
6.
.
,~~t _;
~.
Independent Accountant's ReDort
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s): .
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is resP9nsible for [name of government]'s compliance with this requirement. Our
r1esponsibility is to express an opinion on management's assertion about the [name of
government]' s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name ofgovernment]'s compliance with the specified requirement.
In our, opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
--.,.,...
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Gran,t No. 01-C-L-424
Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used Richmond County to contract for services with the Augusta
Ballet in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility. Grant Recipient must impose that
, use asa condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit. "
. To illustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate iInplementation might be a contract for services in which
th:e historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be'
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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Augusta-Richmond County
Finance. D,epartment
Memo
To: State Grant Recipient
From: AI Denis, Grants Manager
'CC: Tammy Strange
Date: 06/08/01
Re: Monitoring and Auditing
~
In accordance with grant agreement ~-C-L-~ it is acknowledged that upon
request the Recipient agrees to provide the Department with any information,
documents and/or photographs that Augusta, the State of Georgia, or any of their
. departments, agents, or employees (hereinafter collectively "Grantor") deems
. necessary to monitor performance of this Agreement. The Recipient agrees to
maintain proper and accurate books, records and accounts reflecting its
administration of Agreement funds and compliance with all applicable laws. Such
documentation shall be retained for at least three years from the completion of said
project and shall be made available to the Grantor. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled
audit or financial statement of the Recipient and any future audits for financial
statements until all expenditures of Agreement funds have been accounted for. The
Recipient acknowledges and agrees that any unresolved findings of the Grantor
concerning expenditure of project funds, whether based on an audit report, financial
statement, project completion report of independent investigation of the Grantor, shall
preclude the Recipient from applying for or receiving any further grants or other funds
from the Grantor, until such findings are resolved to the satisfaction of the Grantor.
" Within 90 days of receipt of state funds, the department will contact you and a time
will be arranged in which 'to review documentation of fund usage or a copy of an
'audited financial statement which includes expenditures of Agreement funds.
"Name ')c!~ ~.~fl~ Telephone No. 'JOb ,,~') y')')~
(PI ~Q.t~) ~~ B. \~a. ~ '" \ d<.
ease pnn '.
, Address 0.. v...~,~ ~ . ~ ..\..c...~< " U \A { ", (~ ~ 1 +'j
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. Page 1
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna 'Williams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: June 6, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks in the amount of $10,000 and $40,000 from the Department of Community
Affairs representing [mal payment of 2000-2001 grant awards. Please issue Augusta-Richmond
'County-checks to the following Local Assistance Grant recipients:
GRANT NUMBER ORGANIZA TION GRANT AMOUNT
, No.01-C-L-472 Augusta A-rsenal & $10,000
Carriage Works Museum
No.01-C-L-422 Neighborhood $2,500
Improvement Project
No.01-C-L-452 National Legacy $37,500
Foundations, Inc.
As always, thank you for your continued assistance.
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GEORGIA DEPARTMENT OF
T
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
May 31, 2001
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
tliIjMivtiuHlal
Enclosed is the, final payffient in the amount of $10,000 for Local
Assistance Grant #01-C-L-472 to Augusta-Richmond County.
Dear Mayor Young:
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
9- I4c1-
Jim Higdon
Commissioner
-'-JH/ja
Enclosures
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
All Equal Opportunity Employer
. * Recycled Paper
AUG'USTA}RICHMOND COUNTY COMMISSION
:-- .. . .
054979
",:" , DESCRiPTION".. "" ....... . ~".. .'.. P.Oi,NUMBER ' ',INVOICE'NUMBER": ..'INVOICEAMOUNT., '" ; ':NET AMOUNT'.. '
I.JOCAL ASSISTANC~, GRANT 060601 10, 000 00 0 00 10, 000 .00
,
- ... '.. .. .u. n ,- -
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
054979 06/07/01' 10, 000 00 O. 00 10, 000 00
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Office of the Mayor
Bob Young, Mayor
Room 8Q6, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 -r FAX (706) 821-1835
E-mail: mayoryourlg@co.richmond.ga.us
May 14,2001
Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is the following Request for Final payments form for the following
organizations:
On~anization Grant Award No.
Augusta Arsenal & 01-C-L-472
Carriage Works Museum
National Legacy 01-CL-452
Foundations, Inc
As always, we appreciate your continued assistance in the administration of Augusta"s
grant awards. .
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GEORGIA DEPARTMENT OF,
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231
~ECIPIENT:Augusta Arsena1 and Carriage Works
LA GRANT
AGREEMENT
NUMBER: Ol-C-L-472
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is' to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure' to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement. '.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
CERTIFICATION:
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the' "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance wi~tl:1 the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Authorized
S. ature
Bob Young,
Date s- rf /0 I
Name and Title
OfficeofthePresident
Phone: 706~737-1440
Fax:-706-667-4678
Augusta, Georgia 30904-2200
May 14,2001
M~:.Je,nC!). Bonner
~ .Clerk. <?f CoiTImission
-Rq~1ll._8Q6 --~unicipal }3l!!ldil).g
:.53i)(}r.~eri Street - . .,' ---
, AUgUsta,'GA
, Dear "Ms.. Bonner:
I am requesting the remaining '$10,000 for the university's fiscal year 2001 Local Assistance
qrant for-the Augusta Arsenal :and Carriage Works Museum. . We have spent or encumbered the
$30,000 we received on: October 20,2000.
Should you have any questions or need additional information, please feelfree to'calL .
Sincerely,
)(c..~ d~
Kathy Hamrick,
Special Coordimltor for Academic
and Master Planning
,_ '. Coo~dinator: Aug4sta Afs~.nal a~d
,,: Carriage WorksCMuseurtr~: .
-:..:..Restoration a
, ' ,
Excellence inteaching...advancement of knowledge...inrichment of the communiij:
1925: The Junior College of Augusta '1958: Augusta College . 1996: Augusta State University
,. J: ll1ein~er of the University System of Georgia
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Application fot Local Assistance Grant
Local Assistance Grants are made pursuant to O.c.G.A. ~50-8-8(a) which provides in pertinent part:
'The department shall make grants to eligible recipients or qualified local governments,
which granti are specified by amount. recipient, and purpose in an appropriation to the department"
L R,:cipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. A,mount appropriated by Gene~al ~embly:,
$40.000
3. pjupose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Contract for services with Augusta Arsenal and Carriage Works Museum
4. Information Required by the Department of Community Affairs for Award~
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
The 19th century Augusta Arsenal Guardhouse at the corner of' Walton Way and, Katherine
Stn:~et will be restored to become a museum and cornerstohe for the DOT TEA funded
architectural services, engineering, and extension worl<. Rerraining funds will be
used for interior restoration.
b; Please provide a budget for the proposed project. listing all revenues and expenditures.
Local Assistance Grant
Project Revenues
$40,000
Project Expendi~
$40,000
Local Govt.
Other
Total
$40,000
$40,000
c. Provide expected project st~t up and project completion dates:
9
30 _ 00
--
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ComputiD" D4te
B~"";,,t Date
.I.
5. Contact Information: Please provide the following contact information for the grant.
Name:
Kathy B. Hamrick
Office of the President
Address:
Augusta State University
City: Auqusta
Til h 706-667-4775
e ep one:
State: (,;.21.
Zip:10Q04- ?JOO
Facsimile: 706-667-4678
E-mail: khamrick@aug.edu
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile: '
E-mail:
6. Certification
I, the undersigned authorized representative of the local ,government described in this application, certify that to the
best of m)' knowledge, the information in chis application is true and correct and the Local Assistance Grant subject
to t' ppT' tio will be used for ,the. purposes outlined above. I further certify the local government described in
thO ap , uisite pow and authority to expend funds for the purposeS set forth herein.
8/25/2000
J -?3- o::;J
Date
William A. Bloodworth, Jr.
, Name (pluse print)
President
]irk
For additional information or assistance.
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943. '
Georgia Department of CommunitY Affairs '
60 Executive Park South, NE
Atlanta:. GA 30329-2231
. www.dca.state.ga.us
6/00
,
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
.'
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Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
October I I, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 309 I 1
Dear Mayor Young:
Enclosed is a check in the amount of $54,000 representing the first payment under the following
Local Assistance Grants:
Grant No. 0 I -C-L-472
Grant No. 0 I-C-L-51]
$30,000 ~,1gv:-/~ ~ .
$24,000 s;c.A:6/~~t.iL J~~~..Q
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant
R'eC]uest for Final Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January I,' 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have"(111Y C]u~~tions',
please call Amy Hill at (404) 679-3154.
Sincerely,
~<N~_
Jim Higdon
Commissioner
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Enclosures
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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GEORGIA DEPARTMENT OF
COMMUNITY ,AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 12,2000
Honorable Bob Young
Mayor of Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $40,000 to Augusta-
Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions. please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Sincerely, ,
~don
Commissioner
<.
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Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY A ITaRNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 82'1-2488
Fax No. (706) 722-5984
E-Mail:.Jwall@co.richmond.ga.us
MEMORANDUM
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
, STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R, OLIVER, P E, CPA
Administrator
WM. "WILLIE" H. MAYS. III
Mayor Pro Tern
To:
Augusta Arsenal
Fj'om:
James B. Wall
Date:
July 26, 2000
The Attorney General issued a Memorandum to Jim Higdon, Commissionel: of Community
A1Tairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope ofservicl;lsand how the scope of services is in aid of a lawful activity
whose benefit to the County is' sllbstantial. Please review the scope of services to insure it accurately
sta.tes the purpose for which thl'? grant will be utilized.
TIle second poncern was the constitlltional prohibition against paying funds to, or contracting
,with, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
neeessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized Ollt of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the, grant funds.
.----
r have attached two copies of the contract, sll1ce we must provide one copy to DCA. The
remaining coPy is for the City's ~ecords._ .,
, Please execute both copies of the -c6ntra'ct'inorder that they nlay be returned tome. Further, if
you should have any questions concerning either the scope of services or the certification, please call me.
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
"i'
Jim Higdon
COl\ilMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
RECEIVED
Honorable Bob Young, Mayor
AugustaJRichmond County
530 Greene Street
Augusta, Georgiaa 30911
I II ! I. 1 7 2000
Mavor's otrlce
AUgusta-..:mctm1ond County
Dear Mayor Young:
I am pleased to advise you that $40,000 in Local Assistance Grant funds has been
included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the grant is
included on the enclosed application form. To begin the paperwork necessary to receive this
gr,ant, please complete in detail the attached application form and return it to my office. Once we
have received and approved the application, we will forward a contract to you.
. .
We are delighted to assist you with your community de~elopment activities. If you have
questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Thank you.
. Sin:ereIY~
~don
Commissioner
JH:bsa
Enclosure
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EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. 0 Atlanta, Georgia '30329-2231 0 (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
'j'
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, Office of The Clerk of Commission
-~
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
August 29,2000
Dr. William A. Bloodworth, President
Augusta State University
2500 Walton Way
Augusta, Georgia 30904-2200
Dear Dr. Bloodworth:
Enclosed are two copies of a grant agreement between Augusta, Georgia and the Augusta
Arsl~nal and Carriage Works Museum for your execution. Once you have executed the
agreements, please return promptly to my attention.
Should you have any questions or need any additional information, please feel free to call me at
(706) 821-1820.
Veq' truly yours
dl&
V~a J. B er,
Clerk of Commission
Enclosure:
'.
Office of The Clerk of Commission
Lena J. Bonner, CMC
. Clerk of Commission
Nancy Morawski
Deputy Clerk
,_....". .. Room 806 - Municipal Building
530 Greene Street- AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
August 10, 2000
Dr, William A.B100dworth, President
Au:gusta State University
2500 Walton Way
Augusta, Georgia 30904-2209
Dear Dr. Bloodworth;
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your
ag(mcy through the efforts of our local Legislative Delegation for the Augusta Arsenal and
Carriage Works Museum. Please complete the highlighted areas on the form and,execute the
enclosed grant agreement between your agency and the city, which is needed to aid in the release
of :funds and return promptly to my attention.
Sh;:mld you have any questions or need any additional information, please feel free to call.
nner,
Clerk of Commission
Enclosures:
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
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2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
THIS AGREEMENT, made and entered into this ~ day of ...:::kt /Yl:;.../
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA STATE UNIVERSITY (hereinafter referred to
as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Co~nunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $40,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
detE~rmined renders a substantial benefit to its citizens, to wit: To assist with
building repairs.
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Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o
Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
~
Parks, recreational areas, programs, and facilities;
o
Storm water and sewage collection and disposal systems;
o
Development, storage, treatment, purification, and
distribution of water;
o
Public housing;
o Public transportation;
~Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building. housing, plumbing, and
electrical 60des; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
pro'lided according to this Agreement, including, without limitation, damage
claims for injury to persons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees tr, make no claim~' or demands, against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
recE~ives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law.,
Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under~
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~(q) er the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomina tion or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings.
In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supl~eme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of i:he universe.
The American Heritage Dictionary Second College Edition 1044
(19B2) .
"The term 'church' is one of very comprehensive signification, and
imports an organization ~or religious purposes, for the public worship of God."
153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it.
"Insti tution" may have a similar meaning related to
"or9anization," but may also' mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
Amel:ican Heritage Dictionary Second College Edition 666 (1982).
In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings.
It is a "comprehensive
signification." 153 Ga. at 433.J Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
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Orgi:mization as to whether it is "organized out of belief in God or other
sup.~rnatural beings" and Organization hereby certifies to Augusta that it is not
so l)rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification jJrovision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reinlburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
\>.VJ~
AUGUSTA lllRLBHM..So'\A'"\\E \'\~IVt::a.~ll"'( AU UST
ORG1\NIZ~TION . ,. (
BY:.~ ~ AI..~y:
P,s its Presid-e-::t-. ~ As
ATTEST: ~C~ 11'~,;,1
Title: '0.4.',> . ~ATTEST:
Sworn to and subscribed
befC~~is ~ day of
~.' ' 20~0.
(Vrr.V'~~<'\A IJ-A.~
~ry Public . v .
~ornrnis\ion Expires:
Notnry' blic, Richmond COUlh.~, L....V.\:Jh.'
My <<~mmission Expires on May ~8, 2002.
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Grant No. 01-C-L-4\?'2
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 11 tl1 day of September 2000, by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Augusta/Richmond County, a political subdivision of the State of Georgia (hereinafter referred to
as the "Recipient").
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
, WHEREAS. the Department is authorized by the provisions of a.C.G.A. 1350-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws (If the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW. THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
1. ' Scope of Project. The Department shall upon the terms and conditions contained
hereir;l grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $40,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this ,Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department, no later than completion of the project.
"
'3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$30,000
Within ten days of the Department's receipt of an implementation plan.
$10,000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$40,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
'i'
Granlt No. 01-C-L-4.72
Page 2 of 5
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5. Conflicts of Interest. The Recipi~nt warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws, ordinances, rules or regulations, including but not limited to, a.c.G.A. 1345-10-20
through 945-10-28 and a.c.G.A. 1336-67A(1) through 1336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legally Binding Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the, State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient.' '
7. Monitoring and Auditing. Upon request, the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available, to the Department upon request. The Recipient further
agree:; that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report, financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open MeetinJ!s. ,The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
- 9. No Agency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. 'The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
: 10. Termination. The Department may terminate this Agreement, with or without cause,
uponflve business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient; said funds shall be retained by the Department.
; 11. Satisfaction. In the event the Department determines, in its sole discretion, that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
Grant: No. 01-C-L-472
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be tak.en from the public treasury, directly or indirectly, in:
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. 11, Par. VII.
(b). TIle "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, withol;lt reference to such beliefs and practices. 1988 ap. Att'y Gen. Att'y Gen. No. U88-6.
(e). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution"may have a similar
meaning related to "organization," but mayalso mean a "custom, practice,'relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
CollegeEdition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire AJ!reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth J:'1erein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
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Grant No. 01-C-L-472
Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first written
above. '
FOR THE RECIPIENT
Attachments: Exhibit A. "Scope of Services"
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FOR THE DEPARTMENT OF CaMMUNI1Y AFFAIRS
By:
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Grant No. 01-C-L-.472
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Augusta/Richmond County to contract for services with
Augusta Arsenal and Carriage Works Museum.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvemeilt of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only. '
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
, AWGUSTA'.~ICHMOND COUNTY COMMISSION
~ '
040258
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t,ap.Ol:NUMBER??':lNVOICE'NUMBER'
01CL472
"ii"'~'INVOICE"AMOUNTi:'@)')j:,: %-iM?&i.<rW::i::;{~"(:'? g;?!?)};',!: ';"iNET'AMOUNT' ?'M
30,000.00 0.00 30,000.00
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CHECK NUMBER
CHECK DATE
TOTAL INVOICES
DISC TOTAL
CHECK TOTAL
040258
10/20./00
30,000.00 0.00
30,000.00
II' 0 L. 0 2 5 B III I: 0 ~ I. I. 0 L j 7 5 I: b B j 0 I. L. 8 j g L. III
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Office of The Clerk of Commission
lena J. Bonner, CMC
Oerl< of Commission
Nancy Morawski
" Deputy Clerk
Room 806 - Munidpal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX.(706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner~ Clerk of Comlllission
, ,
DATE: ' October' 16,2000 '
SUJfJJECT: Department of Community Affairs'
Local Assistance Grant Awards
-..
Enclosed are three (3) checks totaling $94,000 from the Depahment of CommUnity Affairs.
Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients:
ORGANIZA nON GRANT NUMBER. GRANT AMOUNT
Hale House Foundation GEF-O I.-EOO 1-0034 - total $25.000
, ' 'payment
ARC Clean & Beautiful GEF-01-EOOI-003-- total $5.000
'. . 'payment
Communities In Schools : GEF-O I.-EOO 1-307 -total - $10,000
payment
Southside Tutorial 01-C-L-511 $24.000
Augusta Arsenal OI-C-L-472 $30,000
Plea.se return all checks to the Clerk's Office'so that they can be forwarded to the appropriate
Leg:islative Representative for distribution. '
Thank you for your continued assistance.
Endosure:
Checks
. ......
Office of The Clerk of Commission
Lena J; Bonner, CMC
Oerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Munidpal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
October 20, 2000
, Ms; Kathy E. Hamrick , ' ,
Augl~staArsen81 and Carriage Works Museum
, Offiee of the President
Augusta State University
2500 Walton Way
~ugllsta, Georgia 30904-2200
Dear Kathy:
"
Enclosed is:a check in the amount of $30,000 representing 75 percen~ of your fiscal year 2001
Stat€;: Appropriations under the Georgia Department of Community Affairs Local Assistance
, Grant Program for the Augusta Arsenal and Carriage Works Museum
. '
Should you have any questions or need any additional iliformation, please feel free to call.
, .
Enclosure:
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Stock # 5 6 7 41 2
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AFFAIRS
Check' No;
Check Date;',
Check Tolal;
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10/11/2000
$54,000.00
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Application for Local Assistance Grant
Local Assistance Grants are mad~ pursuant to O.c.G.A. ~50-8-8(a) which pro..n.des in pertinent part:
"Th~ department shall mak~ grants to ~ligible r~cipients or qualified local governments,
which grants are specifi~d by amount, recipient, and purpos~ in an appropriation to the department"
1. Recipient identified by the General Assembly in. Appropriations Act:
-., "Au.g\istaJRlchmond COliiity '.
2. Amount appropriated by Gene~al Assembly:
$40,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Contract for services with Augusta Arsenal and Carriage Works Museum
4. Information Required by the Departmen.t of Community Affairs for Award~
a. Please pro..n.de a derailed description of the project, loCation. rjrpe of work to be initiated. and for what purposes the funds
. awarded through this grant would be used. Attach additional pages if necessary. '
The 19th century Augusta' .Arsenal Guardhouse at the co:rner of Walton Way and, Katherine
Street will be restored to oecome a museum and co:rnerstohe for the DOT TEA funded
archi tectural services, engiheering, and extension wor!<. Rem:lining funds will be
used for interior restoration.
b: Please pro..n.de a budget for the proposed project, listing all revenues and expenditures~,
Local Assistance Grant
Pr!l ject Reven.ues
'$40,000
Project ExpenditureS
$40,000
Local Govt.
Other
Total
, $40,000
$40,000
c. Provide expected project. stan: up 'and p~oject completion dates:
9 _ ' -1Q. - .QSL
B~nnin! Dau
2.-- 30-~
Complerion Dale
.
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5. Contacr Informarion: Please provide me following contact information for the gram.
Name:
Kathv B. H?~r;~~
Address:
Office of L~e President
Augusta State University
Ciry: Auqusta
Tcl h 706-667-4775
e ep one:
Srare: r,.lI.
Zip: 1nqnd ?/nn
Facsimile: 706-667-4678
E-mail: khamrick@aug.edu
Name:
},ddress:
Ciry:
Stare:
Zip:
Telephone:
Facsimile:
E-mail:
6. Certification
I, me undersigned aumorized represemacive oEme locilgovernmem described in misapplication, cenify mar ro me
besr of my knowledge, me information in chis application is true and correct and me Local Assistance Granr subject,
to ppI" tio will be used forme purposes outlined aho';"e. I furmer cenify me loCal government described in
th. ap uisite pow and aumoriry to ~pend funds for the purposes set forth herein. '
tA."
8/25/2000
J -?3- CO
D;zt~
William A. Bloodworth, Jr.
NIZ~ (p/uu~ print)
President
TItle
, For additional informacion or assistance.
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943. '
Georgia Department of CommunitY Affairs
60 Execucive Park South, NE
Atlanta. GA 30329-2231
www.dCl..5tate.ga..us
6/00
I.- . " '1
Office of The Clerk of Commission
~;.,. '~',!~
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
October 20, 2000
. .+ ,__._ _._. _.._.____~________.._....:..___._ . ~ .______________ _~._._~_~__~.;...___.~__, .________._*_.__ .__ _..... __._.,. . _.___.+ __~__,___ _._ ___~.C-.________.____.___
Ms. Kathy E. Hamrick
Augusta Arsenal and Carriage Works ~useum
Office of the President
Augusta State University
2500 Walton Way
Augusta, Georgia 30904-2200
"
Dear Kathy:
- ,
,
Enclos~.d is a check in the amount of $30,000 representing 75 percent of your fiscal year 2001
I ,'- '.
Sta.te Appropriations under the Georgia Department of Community Affairs Local Assistance
Grimt Program for the Augusta Arsenal and Carriage Works Museum
;"
Should you have any questions or need any additional information, please feel free to call.
. 1 . .
Ve:p'truly our.
~.
Lena J. B nner
Cle:rk of Commission
Enclosure:
_..'~.'" ..
J . I'
STATE OF GEORGIA
RICHIVIOND COUNTY GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of ~ /Yl:;..../
2000, between AUGUSTA, GEORGIA, a, political subdivision of the State of Georgia,
acti:n.g by and through the Augusta-Richmond County Commission, (hereinafter
- . - - -refe:(re-a--foas-"Augusta" r;-ariCl-AUGUSTA--S'l'ATE--UN1:vERStTY{hereTnafter-ieferred -to- - '
as the "Organization");
W 1: ~ N ES SET H:
WHEREAS, the Orgariiza~ion has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Orga::1.ization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees, to appropriate to the Organization, and the
Organization accepts I the sum of" $40 1000.00 (the "Funds") I to be paid to
Organization upon execution of thi~ Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
dete:rmined renders a substantial benefit to its citizens, to wit: To assist with
buiJ.l:linq repairs.
1
Augusta has the power. to perform' such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized' by one or more of the following powers set forth in said Constitution
or by general law including but not. limited to the following:
o Police and fire protection;
------I5---'C;'arbage'.-and solid wa-;t~- colle~ti~n ;n-d-di~-posa17----- -- ---
o Public,h~althfacilities and'services" including
hospitals,- ,ambulance and emergency rescue services, and,
animal control;
o Street and 'road construction and maitit~nance, 'including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
cduntiei and ~unicipalities oi any combination thereof;
.~' Parks, recreational areas, programs, and facilities;
o Storm water ,and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
d\str~bution of water;
o Public housing;
u Public tran~portation;
~Li'brar{es, archives, and, arts and sciences programs and
facili ties;
o Terminal and dock facilities and parking facilities;
o Codes; inc-luding building,' housing, plumbing, and
electrical codes; or
o Aii quality control
3. Organization'fuither agrees to expend the Funds for the said
purposes a~d to,account for such Funds in a~cordance with generally accepted
acco~hting principles.
2
4. The Organization shall, hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representa ti ves, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
tlaim~ for injury to persons or property.
The Organization expressly
__ .._____a C.~}Q.W..:l~.Qgg,:L tha.t.,_,Qy__ap-p~_o p r_i9.1:,i I1g..J:.b,~_F_uI)ds.,. outl i n ed._ i n_th i s_Agr.eeme nt,,_Augus.t a___,_____,
has not assumed or undertaken any legal duties as to the Organization or others.
_ The Organ'ization agre~s, to make no, clai.ms or' der:tands ' agaihst.Z\ugusta , its
officers, elected officials, agents, employees and/?r representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5; Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
- -
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all recor.ds related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for" the State of Georgia (O.C'.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it maybe required to comply with the Open Meetings
Law..
Further the Organ~zation acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Org~mizat-ion shall cooperate. fully in responding to such request and making all
records, not e~empt, available for inspection and copying as provided by law.
7. Organiz~tion certifies that it is a, tax exempt entity under~
3
~~; 3: the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph T:"No money shall ever be taken from the public
__ __---..treasuf..Y.:/_ct:\.,r5!GtJY.: _QL _:h!1_dJ_f_~c.tly':,_j".!l._.?i~ of _any-_c;:,l:}_1,!rcb./-2..~_<;;..:t,_C;:.\JLt,~_~~_ re ligl,2Y_s,____
denomination or of, any sectarian institution." This "Sectarian Aid" clause
prohibits the performanc~ of a public 'function through a contract foiservices
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs, and practices. [The \oJords of this prohibition have
their ordinary meanings.
InBen~ett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, ~s the dictionary puts it, belief in the supernatural as creator and governor
of t:he universe.
The American Heritage Dictionary Second College Edition 1044
(19t:2) .
"The term I church I is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153'Ga. at 433.
"Sect", "cult" -and "denomination" also relate to a "distinct
orgcLnization," with "a common system', of faith," "holding sentiments or doctrines"
which 'distinguish it.
"Institution" may have a similar meaning related to
"or~!anization," but may also mean a "custom, practice,
relationship, or
behavioral pattern of importanc.e in the life of a community or society." The
Amel:ican Heritage Dictionary Second College Edition 666 (1982).
In other words
thergrant recipients may not contract for services with any ent-ity organized out
of belief in ,God or other supe'rnatural beings.
I t is 'a "comprehens i ve
sigriification." 153 Ga. at 433.]
Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
"
. ~ '\
Orgcmiiation as to whether it is "organized out of belief in God or other
supE!rnatural beings" and Organization hereby certifies to Augusta that it is not
so (lrganized and that it is nota religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business .days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds ,shall be retained by the City.
11. In addition to' the illdemnification provision set forth, in
paragraph 4 hereof, Organizati9n agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any teason, and Organization shall refund or
reimburse ,to Augusta any monies., paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have cause~ these presents to be
executed by their properpfficers and hereunto set their hands and affixed their
seals, the day and year first above written.
~ \iJ'<r
AUGUSTA AR::EtJilrL S,. A, \,; \AIV I V t:,G- ~ t ,''(
ORG1~NIZATI'JN ' .,
'7 ~ .//0 _:<A
By: )tJ2l.t~~ t2f:7c<.,~(/1J Jk~r-
l~s its p.~s idl!...;f- .
ATTEST: ~C~
:;ritl_e: ,.... '0;,..
. 11
AU
~ By:
V
,I l'
.!11;,~
'ATTEST:
Sworn to and subscribed
bef(~~iS .LJ-'!4 day of
~. ' 20~O.
fJ rr,v ~ (J --\A ' ,}.....(~
~iry Public . v '
~JCommission Expires:
~~ \ ~ l de Of).
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, ,
;':'~Y'l(\:.:rn7'n;'~'2'~i;:"': ~...
:.... --,
'5
Grant No. Ol-C:L-4172
STATE~ OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPART~NT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT ent~red into this 11th day of September 2000, by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
- - -- and_Augusta! Richmond-County,--a-political,su bdiv.ision-of-.the-State- of- Georgia-(hereinafteF Teferred-t0~- ----
as the ,"Recipient").
wHEREAS; the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual coop~ration and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS. the Department is authorized by the provisions of a.c.G.A. 1350-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purpos~s s~t forth herein;
'NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
herein' and other good and valuable consideration, the' receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts. an amount not to exceed $40,000 to be
used :::olely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Ajp-eement and to account for said funds in accordance with generally accepted accounting
pIinciples. Any funds not expended for-, the purposes provided herem shall be returned to the
Department. no later than completion of the project.
3:, Disbursement of Funds. Subject to the availability d funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$30,000
Within ten -days of the Department's receipt of an implementation plan.
$10.000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement. ,
$40,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
. \
Grant No. Ol-C;L-472
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agent~; and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws. ordinances, rules or regt.ilations: including but not limited to, a.C.G.A. 845-10-20
through 845-10-28 and a.C.G.A, 836-67AOt through 836-67A(4) and that the aforementioned parties
shall continuously comply \vith the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Bindii:l!! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that, it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds: and that all necessary actions have been and will be taken in
~_-_-confo:r:mance -with-all-a pp licable-laws-to-make- this-Agreemen t-and-actions- hereunder--valid;-enforceable----- --
and legally binding acts of the Recipient.
7. 'MonitorinJ! and AuditinJ!. Upon request, the. Recipient. agrees to provide the
Department with any information, .documents and/or photographs the Department' deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall b'e retained for at least three years from the completion of
said project and shall be made; available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipienfand any' future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient aclmowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based, on an 'audit report. financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds' from the Department. until such findings are resolved to the satisfaction of the
Departmen t.
; 8. Open Meetings. 'The Recipient certifies that in. approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 - of the Official Code of
Georgia Annotated.
9. No AJ!ency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The, Department is not an agent or representative of the Recipient and
the R~:cipient is not an agent or repre~entative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement, with or without cause,
upon five business days written notice. to the Recipient. If at the time of termination, any funds under
this Aweement have not been disbursed -to Recipient. said funds shall be retained by the Department.
I
: 11." Satisfaction. In the event the Department deterirunes, in its sole discretion, that the
Recipient: (i) has failed to comply with the terms of this Agreement in atimely manner; (ii) has failed to
complete all or a' portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the' grant was awarded; or (iv) has violated any federal. state or
local law, ordinance or regulation, the Recipient shaII be required to return to the Department all
funds disbursed under this Agreement, upon request.
'" . ;'. I
Grant No. 01-C~L-4V2
Page 3 of 5
. .
, 12. Sectarian Aid. (a). One of the. constraints imposed by the Georgia Constitution on the
implementation of grants through pIivate parties is the prohibition against sectaIian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect. cult. or religious denomination or of any sectaIian institution." Ga. Const.,
Art. 1, Sec. II. Par. V1I.
(b). 111e "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City oj LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to condu,ct welfare program). This is true even if the program is conducted
_._-~ neutFally,-withou trefeFence-to- such-.beliefs"and" practices:- "1988-0p ;--Atfy-Gen-.-Att'y' Gen: "No:- U88-6:------- -
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the di"ctionary puts it, belief ill.
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
impOlts all organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith,;.' "holdiDg sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but way ?-Iso mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The AmeIican HeIitage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433. ' .
(d). Without limiting any other provision of this ,grant agreement. it is the responsibility of the Grant
Recipientto comply with this prohibition and to conduct such factual inquiIies as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to th~ submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Mreement. This Agreement constitutes the entire agreement an10ng and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No an1endmeht or modification (If thi~ Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
;'.
\'
Grant No. 01-G:L-472
Page 4 of 5
IN WlTNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
~~. .
FOR THE RECIPIENT
FOR THE DEPARTMENT OF COMMUNITY AFFAIRS
Attachments: Exhibit A, ~Scope of Services"
II'
. ()
Grant No. Ol-C-,L-472
Page 5 of 5
EXHffiIT A
The Loca,l Assistance Grant shall be used by Augusta/Richmond County to contract for services with
Augusta Arsenal and Carriage Works Museum. .
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the nan1ed private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
_ _~_funds_by-,the_entity,_such_ as_improy.emenLoLa_facility,_Gran t. Recipient_musLim p_os.e_thaL___..__
. use as a condition in the contract for services. The services must provide the Grant
R~:cipient with a substantial henefit. .
. .
.' .
. . .
. To illustrate; suppose the appropIiatlon is for a grant for renovating the facility of an
. hi;storical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
. st:3.ted hours for a stated term. Or. a grant for cataloging the society's papers might be
, implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only..
. It is a responsibility of Grant Recipi~nt to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
I. r,
i'\\
GEORGIA DEPARTMENT OF
COMIVIUNITY AFFAIRS
Jim Higdon
COiVlivlISSIONER
Roy E. Barnes
GOVERNOR
September 12,2000
Honorable Bob- Young
Mayor of Augusta-Richmond County
...___________~~ Greene S!!:~_~________~____~__ __~~___ ___ _._... __.,. ._._.
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $40,000 to Augusta-
. Richmond County.
i must call your attention to two 'provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
. The first deals with Sectarian, Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian lnstitution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grimts to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after 'reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign-for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration ofthis grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943.
Sincerely,
I <
.r>, \
./ \ ' ,.I \, iv1 CN----
'--Xv/1~~J- ' ..
6im Higdon
,-, -
Commissioner
JffJcm
Enclosure
cc: Richmond County Legislative pelegation
.. <'
eaUAL HOUSING ~
OPPORTUNlrr L.:J
60 Executive Park South. N.E.' Atlanta, Georgia 30329-2131' (404) 679-4940
www.dca.state.ga.us
All Equal Opporwllirv Employer
@ Recycled Paper
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GEORGIA DEPARTMENT OF
COrvllVIUNITY AFFAIRS
Jim Higdon
COi\'lMISSIONER
Roy E. Barnes
GOVERNOR
October II, 2000
Honorable Bob Young, Mayor
..., _ ___~,._,~__ Al~g!l:na-_Ri~_h_~<?_nd C9.!lD..tY~__~~~~_~~~________~__,._.
5jO Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
. Enclosed is a check in the amount of $54,000 representing the first payment under the following
Local Assistance Grants: '
,
Grant No. OI-C-L-472
Grant No. 01-C-L-511
/L ~/ 6'1. 0
$30,000 rr:.1C:yW~._ ~-t.-:1<.~, ._
$24.000 ~.~A..,.ud..<l Jz-t~~/...(.,
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant
Request for Fipal Payment FOrI?' This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.' .
Please also be aware that as the rec.ipient of a Local Assistance Grant, you are now required under a
new law e"ffective January I" 1999 to provide certain disclosure information to the Stare Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
retum of the funds to the State. If you have any questions about these reporting requirements, please
c~ntact Edward Blaha, Deputy Director, Department of Audits :md Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have any questions,
please call Amy Hill at (404) 679-3154;
Sincerely,
~cN~_
Jim Higdon
Commissioner
JfUja
Enclosures
EQUAL HOUSINI. ~
OPPORTUNITY ~.
60 Executive Park South, N,E. . Atlanta. Georgia 30329-2231 . (404) fii9-4940
'.v,ww.dca.s ta te. sa.us
A/1 E'Il/(/1 Oppurtlllliry Emplover
@ Rencl~" Paper
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AUGDSTA-RlC.HNIOND COUNTY COwIlVIISSION
Bon YOUNG
;VIayor
JA1Y1ES B. WALL
CITY A TTORJ.'ffiY
. P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
- E-Mail: Jwall@co.richmond.ga.us
LEE BEARD
ULl\ffiR BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLI.-\.J'v[ B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
Administrator
WM. "WILLIE" H. MAYS, III
Mayur Pro Tern
lVIEMORAi\TD UN!
To:
Augusta Arsenal
From:
'JamesB. Wall
Date:
July 26,2000
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 addressing two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract"for services. In addition,
the contract must show the scope of services and how the scope of services is in aid of a lawful activity
whosebetiefit to the County is substantial. Please review the scope of services to insure' it accurately
states the purpose for which the grant will be utilized.
Tl1e second concern was the constihltional prohibition against paying funds to, or contracting
with, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out cif belief in God or other supernahlral beings", which is a requirement
for your organization being eligible for the grant funds.
I have attached two c?Ries of the contract, since we must provide one copy to DCA. The
remaining copy is for the City's'records.
Please execute both copies of the contract in order that they may be rehlrned to me. Further, if
you should have any questions concerning ~ither the scope of services or the certification, please call me.
,6 . " c-
" -. ~., ~..
~,' -#
GEORGIA DEPARTMENT OF
COlVIlVIUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12,2000
'R- ~r\l=l\J~D
3 Lv ",-,J ~ ,t-
.- _____~--'--_-.----------~--------2-~....:----,-,--~__ -.----inr-r7"-2000'--------. ._,__.
. Honorable Bob Young, Mayor . ' ..1. 4
Augusta/Richmond County
530 Greene.Street
August~, Georgiaa 30911
. r~'12.:(~:(,~...::'~:(:S:--,,,,,~,,
A~,(1'I,-A'=-: "~"'~'~~'l._l(.,t'" I 'l~~t.rV
u!.~~:::s{);.;.~~\~:.J!!I.."""...~ ~.,.-~ ..../
D~ar Mayor Young:
I am pleased to advise you that $40,000 in Local Assistance Grant funds has been
induded in the Fiscal Year 2001 S tate~ Budget. A .brief description of the purpose for the grant is
induded on the enclosed application form. To begin the paperwork necessary to receive this
. grant, please complete in detail the attached application form and 'return it to my office. Once we
ha:,re received and approved the application, we will forward a contract to you.
We are delighted to assist you with your community development activities. If you have
qu'estions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Thank you..
S incere1 y, I
4'~ tJ~L~
'. !{lTl Higdon
Commissioner
JH: bsa
Em::losure
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231 . (404) 679-4940
www.dca.state.ga.us
All Equal Opportunity Employer
@ R~cyc/~d Paper
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Oerk of Commission
, Nancy Morawski
Deputy Cierk
, Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706)821-1820 - FAX (706) 821-1838
Au~ust2 9,20DO'.________,__.~__~--, '..
Dr. William A. Bloodworth, President
Augusta State University
2500 Walton Way
Augusta, Georgia 30904-2200
Dear Dr. Bloodworth:
I;:ncl.osed are two copies of a grant agreement between Augusta, Georgia and the Augusta
Arsenal and Carriage Works Museum for yoUr execution. Once you' have executed the
agreements, please return promptly to my attention.
Should you have any questions or need any additional information, please feel free to call me at
(706) 821-1820. .
Very truly yours,/
~'~
, ~
enCl J. B nner,
Clerk of Commission
Enclosure:
----~
..:"
.,..
. : Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk or Commission
Nancy. Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
. (706) 821-1820 - FAX (706) 821-1838
August 10, 2000
Dr. 'William A. Bloodworth, President'
. .
AU12usta State University
~ .-
2500. Walton Way
Augusta, Georgia 30904-2200.
Dear Dr. Bloodworth:
EncJ.osed is an application form from, the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your
agency through the efforts of our local" Legislative Delegation for the Augusta Arsenal and
Carriage Works MuseUm. Please compiete the highlighted areas on the form and execute the
enclosed.grant agreement between your agency and the city, which is needed to aid in the release
of frmds and return promptly to: my attention.
Should you have any questions or need any additional information, ph~ase feel free to call.
Enclosures:
,:
/
Lf6 S--
\.
GEORGIA DEPARTMENT OF
RECEIVED
AUG.;J Q 1999
COMMUNITY AFFAIR
Jim Higdon
COMMISSIONER
August 27, 1999
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Deai' Mayor Young:
The attached contract when executed commits state funds 111 the amount of $15,000 for the
operation of Hope House for Women.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
Th_e first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult. religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney ~:arefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs i:, pkas~d to assi:;t the General Assembly and Augusta-
Richmond County in the administration of this grcmt. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.31 S4 or Bobby Stevens at 404.679.4943.
Q:~
Jim Higdon
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
~ b(-A-~\e~4+- d;.,**",,~..-t-
EQUAL HOUSING ~
OPPORTUNITY L:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
. An Equal Opportunity Employer
* Recycled Paper
"
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~
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
March 10,2000
Ms. Elizabeth Jones
i Executive Director
Hope House for Women
Post Office Box 3597
Augusta, Georgia 30914
Dear Ms. Jones:
Augusta-Richmond County was awarded $15,000 in the FY 2000 Appropriations
Act for "Operation of Hope House for Women in Richmond County." Due to an error in
our offices, the contract with Augusta-RichmondCounty reflected a grant amount of
$25,000, thus an overpayment of $7,500 occulTed in the first payment.
As Lena Bonner and I have discussed, the best method for handling this situation
is for you to issue a check payable to Augusta-Richmond County, since we contract
'specifically with the local government, and they wiJI in turn issue a check toDC~. We
. are terribly sorry for any inconvenience this may have caused.
If you have any questions, please do not hesitate to contact me at 404-679-3154.
~~relJi - (j
Am;4r V
Special Assistant
~: .
cc: Lena Bonner, Clerk of commissiOl/
EQUAL HOUSING .~
OPPORTUNITY L.:J
60 Executive Park South, N.E. . Atlanta, Georgia 3()329-2231 . (404) 679-4940
www.dca.statc.ga.us
:III E'I/I(/I Oppurt/lllirv El/Il'lu\"(',.
@ Rel.Tcll'd P;lpe,.
AUGUS.4A~-RICHMOND COUNTY COMMISSION
'.-;
026244
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REFU~ OVERPAYMENT HOPE HOU SE 0 3 0 6 0 0 7 I 5 0 0 . 0 0 0 . 0 0 7 I 5 0 0 0 0
..
,
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
02 6 244 03 / 1 0 / 0 0 7 I 5 0 0 0 0 0 . 0 0 7 I 5 0 0 0 0
.
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. ,. REGIONS BANK OF GEORGIA '"
AUGUSTA, GEORGIA
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,
l'
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
lV1EMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller'
]l'ROM: Lena J. Bonner, Clerk of Commission
DATE: March 6, 2000
SUBJECT: Hope House for Women
Enclosed is a check in.the amount of $7,500 representing overpayment of a Georgia Department
of Community Affairs' Local Assistance Grant award to Hope House for Women. Please issue
an Augusta-Richmond County check payable to DCA in the amount of the overpayment.
. Should you have any questions or need any additional information, please feel free to call.
Please return the check to the Clerk's office for distribution.
Enclosure:
" -
'..
.-
~...~.;.. .[
Office of The Clerk of Commission
. Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838.
February 25, 2000
M.s. Elizabeth Jones, Executive Director
. Hope'House for Women
P.O. Box 3597
Augusta, Georgia 30914
Dear Elizabeth:
Just a follow-up to our telephone conversation on Wednesday regarding the overpayment of your
'99 Local Assistance Grant from the Department of Affairs in the sum of $7,500. DCA has
requested a refund check in this amount be sent to them. Please issue a check payable to
Augusta-Richmond County since technically the grant is in the name of ARC and we'll in turn
issue a check to the Georgia Department of Community Affairs. Ms. Amy Hill from DCA will
be forwarding us a revised contract and grant agreement to reflect the correct grant award. We
apologize for any inconvenience this error may have caused you.
Enclosed for your information are 'copies of correspondence we received regarding this grant
award. Should you have any questions or need any' additional information, please feel free to
call. .
.b \12?Jo
C;"- ;;-r ..
Cc: Ms. Amy Hl11, Georgia Department of Community Affairs w/encIosures
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Office of The
Clerk Of Commission
... ... ..l.
Augusta-Richmond County, Georgia
530 Greene Street
Augusta, Georgia, 30911
Office Phone (706) 821-1820
FAX (706) 821-1838
Date:
.~II~
/ .
Time Sent:
Special Instructions:
Pages (Including Cover): a
T~!L4: ~) Il\.,S
(Name of Individual)
FAX Number 0<255-
Organization:
(Name of Company)
. ...-............
.. ......... - -.... -.'
.-........... ..
... .. :::;.r~i~~;:i
(Name of Individual)
........-........
............... '...
..........,...................
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...._..............-............'..............
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... .............
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(Name of Department)
Message:
...... ....",......
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.. ...,...... .. ...
...
.... .".............. ..
.. ..................
....... ........ ...... ... ......
..... ........'. ..... ...... ...... ........:::: ... ... .....:~~:/~~\;;~\~;i:;:::;~;:i:::;:::~:::::::: ::{/:\} ...... .. ..... .. .. ...;.:::-:.:.;~:~;:;:;.~:;~;;;:::;;;~;::~:::::::::::;:;:;:::;:t~:t:~:~r} ..... ........... :-:-...-: .' ....: .:;:;:.:::::::::::':;:;.:: :.:.:.:.: ..,.'
k~ 1!FTl€t. M 11<M ~~utr\lef;.
Note: Please notify the person sending this fax if for any reason you cannot read or do not receive all of
the pages included with this fax. You can contact the person who sent this fax at the number indicated
above. Thank You!
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIR
RECEIVED
AUf;.J ftJ 1999
.:
Jim Higdon
COMMISSIONER
August 27, 1999
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The' attached contract when executed commits state funds 10 the amount of $15,000 for the
operation of Hope House for Women.
I must call your attention to two provisions in this contract that based on advice from the Attorney
Gemeral deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult. religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by' signing and retuming
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me: or either Amy Thompson at 404.6793154 or Bobby Stevens at 404,679.4943,
d=e~
Jim Higdon
Commissioner
JH,/ja
Enclosure
cc: Richmond County Legislative Delegation
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EQUAL HOUSING~
OPPORTUNITY . L:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
."
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMiVlISSIONER
Roy E. Barnes
GOVERNOR
March 10,2000
Ms. Elizabeth Jones
Executive Director
Hope House for Women
Post Office Box 3597
Augusta, Georgia 30914
Dear Ms. Jones:
Augusta-Richmond County was awarded $15,000 in the FY 2000 Appropriations
Act for "Operation of Hope House for Women in Richmond County." Due to an error in
OLlr offices, the contract with Augusta-Richmond County reflected a grant amount of
$25,000, thus an overpayment of $7,500 occurred in the first payment.
As Lena Bonner and I have discussed, the best method for handling this situation
is for you to issue a check payable to Augusta-Richmond County, since we contract
specifically with the local government, and they will in turn issue a check to DCA. We
.are terribly sorry for any inconvenience this may have caused.
If you have any questions, please do not hesitate to contact me at 404-679-3154.
Y!i..... incerel~7 -()
.' ! . 'I
. (.,0
. AmyGt I
. Special Assistant
cc: Lena Bonner, Clerk of COmrnissio/
eaUAL HOUSING l~
OPPORTUNITY L.:.J
60 Executive Park South. N.E. · Atlanta, Georgia 30329-2231. (404) 679-4940
.www.dca.state.ga.us
:\1/ Elll/al Ol'{io1'lllllil." EIII/l/ol'{'/"
@ Reeve/,.t1 Pal'''1"
.'
AUGUST~~-RICHMOND COUNTY COMMIS~ION
026244
... [IESCRIPTlON . ... .. .. '::.P.O;.NUMBERJ ~;" INVOICC:NUMBER"i,.:, :iINVOlClrAMOUNT'r:,',',,":" :.;'~ '.~.:.:':..': :.:.:~'.~~i ::;~::::.':;::~t::'.:.~: :tr{:::;;:::;.::.: ',.'..L:.' NErAMOUNT .-::::;:~::.:~..-'
:':~~":' ;;~~:~:.:~;: ...;':.,~" ;-::;::-;:~f. - , .".' ~::.t::j:;;:: .......:-..:...:.;...~:$.~: ... ..
REFUNI2 OVERPAYMENT HOPE HOC SE 0 3 0 6 0 0 7 , 5 0 0 . 0 0 0 0 0 7 I 5 0 0 . 0 0
.
.'
"
"
..
:
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
02 6 2 44 0 3 / 1 0 / 0 0 7 , 5 0 0 . 0 01 0 . 0 0 7 , 5 0 0 0 0
_ _ _ ," _. _ >... . ._. _ n,I:":'1::1_~.'I:I~'.I:lh"'IIII"lhlll::l~I.:""''''''I''UI:,6'.~:,fllll;l:f:H~:it1nllmll.::I~I~II:I~'i)t:m.:l'l:.1::1:I:II:I~:h"':"'H"I::I:IM":I:t=II::INIIII: h'1=~'.I.:r\'I"I1:r".,wl'h"':I:f'l...nrlall"":I:l'1111l""" .".,:I:1",11Jo1
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REGIONS BANK OF GEORGIA
AUGUSTA, GEORGIA
III 0 2 b 2...... III I: 0 b }, ~ 0 ~ j ? 5 I: b a j 0 ~ ... a j t1 ... III
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
IVIEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller'
FROM: Lena J. Bonner, Clerk of Commission
DATE: March 6, 2000
SUBJECT: Hope House for Women
Enclosed is a check in the amount of $7,500 representing overpayment of a Georgia Department
of Community Affairs' Local Assist~ce Grant award to Hope House for Women. Please issue
an Augusta-Richmond County check payable to DCA in the amount of the overpayment.
Should you have any questions or need any additional information, please feel free to call.
P lease return the check to' the Clerk's office "for distribution.
Enclosure:
I.
"'
Office of The Clerk of Commission
. Lena J:Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
February 25, 2000
M:3. Elizabeth Jones, Executive Director
Hope House for Women.
P.O. Box 3597
Augusta, Georgia 30914
Dear Elizabeth:
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820.- FAX"(706) 821-1838.'
Jw;t a follow-up to our telephone conversation on Wednesday regarding the overpayment of your
'99 Local Assistance Grant from the Department of Affairs in the sum of $7,500. DCA has
requested a refund check in this amount be sent to them. Please issue a check payable to
Augusta.;.Richmond County since technically the grant is in the name of ARC and we'll in turn
issue a check to the Georgia Department of Community Affairs. Ms. Amy Hill from DCA will
be. forwarding us a revised contract and grant agreement to reflect the correct grant award. We
apologize for any inconvenience this error may have caused you. .
Enclosed. for your information are 'copies of correspondence we received regarding this grant
. I '.
award. Should you have any questions or need any additional information, please feel free to
call. . ..
Very truly yours,
.'
.b \lJ2 ()o
V./f. .
C;Gr'
Cc:: Ms. Amy Hill, Georgia Department of Community Affairs w/enclosures
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Office of The .
Clerk Of Commission
. ~
AU9.usta-Richmond County, .Georgia
530 Greene Street
Augusta, Georgia, 30911
Office Phone (706) 821-1820
FPV<(706) 821-1838
Date:
,-:Sll'--
I '.
Time Sent:
Special Instructions:
Pages (Including Cover): a
T~rf~. ~J I\lS
, (Name of Individual)
FAX Number C:<25.5-
Organization:
(N.ame of Company)
. il.!g@Th}li~!~!!~=;~~=i ...
(Name of Individual)
....-....
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.. Note: Please notify the person sending this fax if for any reason you cannot read or do not receive all of
the pages included with this fax.' You 'can contact the person who sent thisJax at the number indicated
.. above. Thank You!
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
. Deputy Clerk
. Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
February 25, 2000
Ms. Elizabeth Jones, Executive Director
Hope House for Women
P.O. Box 3597
Augusta, Georgia 30914
Dear Elizabeth:
. .
,
,
Just a follow-up to our telephone conversation on Wednesday regarding the overpayment of your
'99 Local Assistance Grant from the Department of Affairs in the sum of $7,500. DCA has,
. r1equested a refund check in this amount be sent to them. Please issue a check payable to
Augusta-Richmond County since technically the grant is in the name of ARC and we'll in turn
issue a check to the Georgia Department of Community Affairs. Ms. Amy Hill from DCA will
be forwarding us a revised contract and grant agreement to reflect the correct grant award. We
apologize for any inconvenience this error may have caused you.
Enclosed for your information are copies of correspondence we received regarding this grant
award. Should you have .any questions or need any additional information, please feel free to
call.
Very truly yours,
1 ~//"
;If.tl/l./ i) ~u!A/'
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Lena J. Bo er
Clerk of Commission
Cc: Ms. Amy Hill, Georgia Department of Community Affairs w/enclosures
. GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
January 4, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear~g:
Enclosed are the first payment in. the amount of $18,750 and a copy of the executed
contract under Local Assistance Grant #00-C-L-405 to Augusta-Richmond County. Also
enclosed is a Local Assistance Grant Request for Final Payment Form. This form must be
completed and returned once you have completed your project and expended the full amount of
the grant funds. Upon receipt of this form we will issue the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now
required under a new law effective January], 1999 to provide certain disclosure information to
the State Auditor. Enclosed is an explanation of the new law along with a copy of the form that
must be completed and sent to the Department of Audits and Accounts. Under the provisions of
the new law, failure to file the required information with the State Auditor could result in a
forfeiture of the grant and a mandatory return of the funds to the State. If you have any
questions about these reporting requirements, please contact Edward Blaha, Deputy Director,
Department of Audits and Accounts at (404) 651-5] 15.
I am pleased that we were able to assist you with the funds provided. If you have any
questions, please call Amy Hill at (404) 679-3154.
JH/ja
Enclosures
EQUAL HOUSIN~; ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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AlJGUST~,-RICHMOND COUNTY COMMISSION
023356
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'C '" ,': CIESCRIPTlON,'" .. ,I ... P.O,.NUMBER INVOICE NUMBER' '. INVOICE AMOUNT ' ' . NET AMOUNT
3RANT .- f 010600 18, 750.00 0 .00 18,750 .00
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::The' Honorable Jim Higdo~;Commissioner .'
:; Ge,9rgia Department of Community Affail:s.'
. 60 Executive Park SOlith,NE..... . " .... ..'
I. Atlanta, Georgia . ~0329-2i31.. .
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i,'Dear Comlll~ssiortbr Higdo,n:.
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.;' Enclosed is the,ex~cuted DCA Agreerpentfor Hope House for .Women along with a copy
'of the Grant Agreeme!lt between the, grimt recipient and the City of Augusta and the
.. .'. Re:questfor Final~aymemfrol~: .~outheastern Firefighters Burn Foundation.
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:-. Thank you .f.ocy04r contiriue4 assistance'inthe administration of Augusta's grant awards.
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; Augusta, Georgia: . . .'
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OFFICE OF THE CLERK OF COA1MlSSION
Lena J. Bonner, Cl\1C
Clerk of Commission
January 3], 2000
Nancy Morawski
Deputy Clerk
Ms. Carrie Garrett, Director
.Hope House for Women
,828 Milledge Road B-3
Augusta, Georgia 30904
I
Dear Ms. Garrett: :
The enclosed grarit award you are receving today through the efforts of the Augusta-
Richmond County. Legislative Delegation represents 75 percent of your grant award.
Once you have completed your project and expended the full amount of the grant funds,
. please notify me in writing that you have completed your project so that a request for
,final payment can: be submitted. Upon receipt of your letter, a Request for Final
'Payment Form will be submitted on your behalf to the Department of Community
Affairs. Please know that this RFP form is a certification that you have fulfilled the
:,scope of the work as outlined in your grant agreement.
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,Should you have any questions or need any additional information, please feel free to
("> "
/~~
Lena 1. Bonner :
.Clerk of Commission
Enclosure: Check
530 Greene 'Street. Augusta. Georgia 30911 . (706) 821-1820 . Fax (7()(i) H21-1838
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Grant No. OO-C-L-405
\
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 24th day of Febmary 2000. by and between the
Department of Community Nfairs of the State of Georgia (hereinafter referred to as the "Department")
and Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of a.C.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
:, WHEREAS, the Recipient warrants that it is a validly existing and in good standing under tIte-
laws of the State of Georgia and has all requisite power and authoIity to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall' upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $15,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
:. 2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Depa~:ment. no later than completion of ~e project.
! 3. Disbursement of Funds, Subject to the availClbility of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$11.250
Within ten days of the Department's receipt of the executed
Agreement.
$3,750
Upon .receipt by the Department of written certification of project
completion 'in accordance with this Agreement.
$15.000
Total Disbursement
.4. Applicable Dates. The effective date of this Agreement is specified on page one.
j.
Grant No, OO-C-L-405
..
STAT]~ OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
: TIDS AGREEMENT entered into this 25th day of August 1999, by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
. WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation. and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; .and
WHEREAS, the Department is authorized by the provisions of a.c.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
. WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, 'THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenarit as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $25,000 to be
used solely for the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be retumed to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Oepar1:ment shall pay the Recipient in accordance with the following payment schedule:
$18,750
Within ten days of the Department's receipt of the executed
Agreement.
$6,250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$25,000
Total Disbursement
4. Applicable Dates, The effective date of this Agreement is specified on page one.
Grant No. OO-C-L-405
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws, ordinances, rules or regulations, including but not limited to, O.C.G.A. 945-10-20
through S45-1O-28 and O.C.G.A. S36-67A(1) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. . Enforceable and Legally Binding Act. The Recipient certifies that it is duly organized,
validly' existing and in good standing undeI' the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsib1l1ties herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient.
. 7. Monitoring and Auditing. Upon request, the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and' shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits' or financial statements until all
expenditures of Agreement fun<;ls have beeri accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department conceming expenditure of project funds, whether
based on an audit report, financial statement, project completion report or independent investigation
of the.. Department, shall preclude the Recipient from applying for or receiving any further grants or
other . funds from the Department, until such findings are resolved to the satisfaction of the
Depar1ment.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9, No Al!ency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or Joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Departrrient. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement, with or without cause,
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
11. Satisfaction, In the event the Department determines, in its sole discretion, that the
Recipient: (1) has failed to comply with the terms of this Agreement in a timely manner; (ti) has failed to
complete all or a portion of the. actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (tv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
Grant No. OO-C-L-405
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through prtvate parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religiou~ denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. II, Par. VII.
(hI. Th.e "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). .This is true even if the program is conducted
neutrally, without reference to such beli~fs and practices. .1988 Op. Att'yGen; Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433,' or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Herttage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral
patten1. of importance in the life of a community or society." The Amertcan Herttage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signifkation." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement, This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein.. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
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Grant: No. OO-C-L-405
Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
By:
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Mayor
Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF COMMUNIlY AFFAIRS
By:
don. Commissioner
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Grant: No. OO-C-L-405
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County for operation of Hope House for
Women in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
aocompl1shing its purpose. the purpose must be accomplished through a contract for
SeJMCeS by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this -42- day of :;;:;; Ltj ,
1999, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and HOPE HOUSE FOR WOMEN
(hereinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Co~nunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR. AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
.1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $15,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide non-
proj:it residentia1 treatment for women with the disease of addiction.
1
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,
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o
Police and fire protection;
o
~
Garbage and solid waste collection and disposal;
Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o
Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o
Parks, recreational areas, programs, and facilities;
o
Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
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501 (c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of 1:he universe. The American Heritage Dictionary Second College Edition 1044
(19B2) . "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a corrunon system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"or9anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a corrununity or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
"
. .
,
. "
Org.anization as to whether it is "organized out of belief in God or other
supl:!rnatural beings" and Organization hereby certifies to Augusta that it is not
so l:>rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reirrrburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
HOPE HOUSE FOR WOMEN
AUGUSTA, GEORGIA
B '.
~tfJ. As 1ts
ATTEST:
ATTEST:
Title:
Sworn to and subscribed
bejoxem;,' t;h~s LL day of
~'!-~N_ ,'."'::' , 1999.
~.{jjz ~ .~ {2v, ,
Notar"~PClblic
My <::0~is.s:ton Expires:
-;-:.. . ~ i" ~. "'oM ,er,Z "_~
~RY PU8lJOJ~jC!,tuONf) COUN1V
My<;g0MMI~~,EXPIRES 4.10.01
. '1":7- ~~"'i.' "J",...~
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Application for Local Assistance Grant
Local Assistance Grants are made pursuanc to O.C.G.A. ~50-8-8(a) which provides in pertinent parr:
"The department shall make grants to eligible recipients or qualified focal governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Rec:?ienr identified by the General Assembly in Appropriations Act:
R.ichmond County
2. Amount appropriated by General Assembly:
$15,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Operation of Hope House for Women in Richmond County
'\
4. Infol::nation Required by the Department of Community Affairs for Award: ,
a. PJ::iSe provide a detailed description of the project, location, type of work ;:0 be initiated.. and for what purposes ch~ funds
: awarded chr9,!lgh chis grant would be used. Attach additional pages if necessary. .. . 1 ;' . I
...w.s0 ~~ .
. ;
b. P[~e provide a budget for che proposed project. listing all revenues and c:xpenditures.
Project Revenues'
Project Expenditures
i Local Assistance Grant
~:ct>'"j Q~~
\
Local Gove.
Ocher
Total
c. Provide expected project start up and project completion dates:
0-1- - QL- ~
. B<~nning Oat<
&-M-$
Compluion Dale
. .
,
5.
Address:
Ci ty:
Scace: ~ZiP: "5 DC]D~
T'0;~ - /(j~0 18f1 ,5~Z E'm~1
N=" ~171 iLf)~ M~
, i ~_~
Address: ~ Lt J.)\. '"b~ \~ ~ '
Ci'Y' ~~~l = . 5,,,,,, 'lJ<\ , Zip "'5OC/t? i-L
Telephone J 1 '.0" i) tj FacsimildlfJ ID \ t c i 01- 'blJ'1 E-mail: .
6. Certification
I. ch dersigned authorized represencacive of the local governmenc described in chis applicacion, certify that co the
b to my owledge, the informacion in chis applicacion is true and correct and the Local Assistance Grant subject
o Ii cio II be used fo the purposes outlined above. I further certify the local government described in
I eRuisic power and authority co expend funds for me purposes set forth herein.
jF
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Dau
For addicional informacion or assistance,
ple:lSc concact Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
5/99
5.
Address:
CrT
State: ~ZiD:
/r50 18!t"F):l8Z E-m,,[
~~
, DC]D~
. T'0~~ .
Name: J) J CCf') f'f:J
Address:~ U)~~ZJ~~\~~i,
Cicc C\ ~ ~ \\ ~. . s,,,,, 1\ <\ '
Tele?hone{; 1 ~. " ' r; tj Fac.similef'jlj ~ 'd c I ~ 1- <6l(~ '1 E-mail:
Zio:
'SOC/ () J.-f
6. Certification
1. ::h dersigned auchorized :eprese:1c:;.rive of che loal gove~:unem desc~ibed in mis a??lic:;,tion. c::~(iiY ell,at ':0 me
b t 0 my owledge, the iniormacion in <:his ap?liotion is c.rue and correct and the Local Assist..nc:: Grant subject
oa Ii tio II be used fa . ::he purposes oudinedabove. r furcher certify me local governmem described in
1 equisit ?owe~ and J.uthoricy eo e:t?end funds for the purposes see forth he~:in.
II
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C!r~"--' lrre~t
Nam. (puau rc;; . .
. (~- rrD~e7C.: . ~ "
1\~rLm ~ - D~~TC
~-~-TI
Dau
For additional information or assistance,
ple:LSe comact Amy Thompson ar (404) 679-3154 or Bobby Stevens at (404) 679-4943.
5/99
Application for Local Assistance Grant
Local Assistanc: Grants are made pursuant to O.c.G.A. ~50-3-3(a) which provides in pe:-rinenr part:
. "The department shall make t;rants to t!figible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. RC::::?lent ldemined by the General Assembly in Appropriations Ac::
Richmond County
2. Amount appropriared by Ge:1eral Assembly:
$15,000
3. Pur::ose of the Local Assisrmc: Gr..nr as specified by me Ge:1eral Assembly in me Appropri:;.cions .\c::
Operation of Hope House for Women in Richmond County
~
4. Infor.:1ation Required by to'le Departmenr or Communi..! Affairs for Aw-..:d: .
a.. P!::se provide:l derailed desc:iption or me project, location. type of work ,0 be:niciared, and for what purposes me funds
awarded through ;:his grant would be used. Attach additional pages If necessary.
~0 Cd-~~ .
b. P~=e provide :l buagl'.:t :or ;:he proposed project. listing all re'le:1ues and expenditures.
Project Revenues
Project Expenditures
Local :\ssistance Grant
';:j C ~ ",; o::B:r~~:~_~\
\
Local GoV!.
Other
Tow
c. Provide expected projec: start up and project completion dares:
01 -u--3.j
&-3..1--$
aeginning Dau
Completion Dau
'.
-~
APPLICATION FOR LOCAL ASSISTANCE GRANT
A. SUMMARY OF PROJECT:
There is a critical need for non-profit residential treatment for women with the disease of
addiction in the CSRA. Hope House for women is the only facility in this area. The need for this
service is greater now than when Hope House for women was founded in 1992. Today, the
a'rerage length of stay for detox and treatment in local hospitals is 3.5 days, whereas in 1992, the
average length of stay was 28 days. There is a lack of post-detoxification programs for women
recovering from this disease, and relapse from outpatient programs is high.
Orgaruzation:
Address:
Hope House for women
P.O. Box 3597, Augusta, Georgia 30914
T,~lephone:
(706) 737-9820
Fax: (706) 737-9830
Person to .be Contacted for further information:
Carrie Garrett, Co-Founder, Executive Board
Member and Program Coordinator
828 Milledge Road #B3
Augusta, Georgia 30904
Phone: (706) 733-3375
B. ORGANIZATION BACKGROpND: A brief description of your organization
including current programs and recent accomplishments.
Hope House for women is a transitional 'recovery residence for women suffering from the disease
of chemical dependency. Initially, the idea was the dream of a group of committed health
professionals who worked directly with women in detoxification units at local hospitals and who
noticed the lack of post-detoxification programs or facilities to help women in recovery. This
group realized that although detoxification was necessary, more was needed forthese women.
Hope House finally became a reality in May of 1992. The two founders, one from the initial
group, and another in recovery, still remain active in its operation today.
Hope House for women currently provides the following programs:
1. Counseling, both group and one-an-one with certified addiction counselors
. (one with specific expertise in women's issues) focusing on the needs of
the addicted woman.
2. Relapse Prevention and education (projected expansion to former residents).
.'
3. Fitness and wellness - a physical training program to enhance the body and
mind to promote self-esteem and self-confidence.
4. Health care services - Prescription medicines, drug screening, medical and dental care.
5. Life skills training (personal finance, etiquette, job search, resumes, etc.).
6. Food/shelter/transportation.
c. PROPOSAL DESCRIPTION. An explanation of your project's purpose,
implementation methods and timetable, and anticipated outcomes, How are the
populations which you serve involved in program planning?
The purpose of Hope House for women is to provide a safe, supervised, transitional recovery
residence for women suffering from the disease of chemical dependency. The focus is on a
comprehensive long-term treatment plan that emphasizes individualized counseling, addiction
therapy, relapse prevention, fitness and wellness and the principles of the 12-step program of
PJcoholics/Narcotics Anonymous. It is a therapeutic residence with a loving, structured,
slllpportive environment which has helped more than 170 women change their behavior and their
lives. It is open to any female over the age of 18 who has been detoxed, has no significant
medical problems (excluding chemical dependence), and has an honest desire to remain clean and
sober. The women commit to at least six months at the residence and have stayed up to twenty-
two months.
It is important that tl).e early focus of these women be on recovery and behavioral change, as
opposed to work. It is impossible to treat a five to twenty year progressive disease on a short-
term basis unless full-time attention is given to a treatment regimen. We help these women
change their behavior, then help them learn how to live and cope with life on life's terms without
mood-altering substances.
The specific objective is on lifestyle change. Hope House helps women recover physically,
mentally, spiritually and emotionally from the disease of addiction. This approach enables women
to return to society as productive citizens and functional family members. When the thinking
c:hanges, the behavior changes, and .ultimately, the life changes. ,
Many of these women are homeless and must form a basic foundation for recovery and other
issues that concern addiction before returning to their families and work.
We are requesting funds to specifically support and expand our existing wellness program. Our
current program includes:
1. Counseling, both group and one-an-one with certified addiction counselors
(one with specific expertise in women's issues) focusing on the needs of
the addicted woman.
2. Relapse Prevention and education (projected expansion to former residents).
3. Fitness and wellness - a physical training program to enhance the body and
..
"
mind to promote self-esteem and self-confidence.
4. Health care services - Prescription medicines, drug screening, medical and dental
care.
5. Life skills training ( personal finance, etiquette, job search, resumes, etc.).
Eventually, Hope House for women would like to expand to a facility that would house at least 16
women and also to have another residence for women with their children.
U, EV ALUA TION: Describe the results you expect to achieve by the end of the funding
p,eriod. How will you obtain client feedback on service delivery satisfaction?
Hope House for women is evaluated both internally and externally. An internal tracking program
assesses the effectiveness of the program and follows a resident's progress after discharge for a
period of one year. Also, residents complete an evaluation form upon discharge, to evaluate
whether their needs were met and where Hope House can improve the program/services.
V'le receive Federal and State funding from the Federal Emergency Management Agency, the
Augusta Richmond County Housing & Neighborhood Development Department (CDBG) and
State Housing Trust for the Homeless. Any state or federal funding received is evaluated by the
organization from which funding is received. We have had on-site visits recently by the
Department of Human Resources and the State Board of Pardons and Paroles. Both agencies
gave us favorable reviews as a recovery residence.
:11
....'
IHOPE HOUSEREVENUES
11999 BUDGET I
1999 BUDGE'.'j'"
,
i . , I ! I
IGrants I
I , I i ;
! ,
IFEMp..Grant I I 4,300 Personnel & Frinae Benefits ! I ,
I I
:Continuum of Care - Van I I 30,301 Administrator i i 8,000 :
i
!Continuum of Care - Van Driver i i 14,560 House Manager I ! 20,000 .
!
iContinuuum of Care - MH Counseling I 5,000 Van Drivers i ; 18,910 :
lContinuum of Care -Fitness and Wellness I 5,0001 Americorp worker I I 1,600 :
IContinuum of Care - CD Group Counselinq I. 5,000 I I i
(Augusta -Richmond Ctv Housing and I Fringe Benefits i 5,400 i
i Neiqhborhood Development , TOTAL ! , 53,910;
I
CDBG - One-on One Counselinq I 5,000 I ,
CDBG - Van Transpotation & Mileaqe I 2,000 Audit & Bookeeping . i 5,000;
, CDBG - Fitness Instruction I I 12,000 I I
, I
i CDBG - Health Care I 7,000 I I
I I Substance Abuse Treatment I I
!Dept. of COlTlm Affairs - State Housinq i 4,600 I ! i
I
i Shelter Operations I I Counselinq (Individual) I i 16,000 !
IDept.of Comm. Affairs - Senate Appropriations I 10,000 Relapse Prevention I ! 5,200;
i
iPrivate Foundations I HIV Counselinq ! I 1,200 :
: I
!Clinton Anderson - Wellness Proqram 10,000 * Group Counselinq ! ! 5,200 :
ICreel Foundation - Counseling I 10,000 * Fitness & Wellness i i 12,000 ;
IRockwood Trust - Recovery Enhancing I 2,000 * I j
I
I Activities TOTAL I I 39,600 :
!
jLaDonna Lamb Memorial Fund I 3,000 I I i
!Church of the, Good Shepherd I I Legal Fees ! 6,0001
I Extended Ministries Commission I 2,500 I 1
I
Ilndividual Contributions I 18,000 I i i
IUser Rental Fees I I 10,000 I Health Care I I i
I
!Italian Dinner - tickets/donations 9,000 estimated j i
i1talian Dinner - auction I 3,000 estimated Physician Fees i i 2,000:
IChristmas ma.ilout I 9;000 estimated Drug Screening i I 1,000 !
i
Ilnterest Income I 4,500 estimated Dental Hyqiene I I 6,000i
I I Prescriotion Fees I 1,500 i
Iln-Kind Donations I 18,000 I I I
! I TOTAL I 10,500 I
I I i ~
I
I ! Shelter Operations I
I i -.:--~-;---_._~
I I I i
I I Food I I 10,000 I
I i
i I Utilities - Shelter I i 4,5001
I I Utilities - Client 3,0001
I Rent (office) i 1,800 I
I
I I Transoortation (mileaqe) I ". 2,0001
i
! I Van reoairs , i 500!
i i Van (new) i 30,000 :
Communications (ohone/fax/etc) I 4,500;
I
! I Supplies/Equioment I 5,700 i
i I . Insurance I I 4,3001
,
I I Maintenance I 5,000!
I I Recovery Enhancinq Activities I 4,0001
I
I I Trackinq 1 I 1,000 I
I I Miscellaneous I I 7,0001
I
I i I \
I I ---1-
I I I I I ,
, I
i I 1 I I
i i
I I I i I I
, I I
I ! ! ! ! i
i
I I TOTAL OPERATING EXPENSES I 216,310 '
. I
'TOTAL REVENUES I I 203,7611 ITOTAL REVENUES , 203,761 :
,
IHOPE HOUSE EXPENSES
ITOTAL
Iln-Kind Donations
83,300 I
i
18,000 i
INET
(12,549)
.'
,
H~IH~
~~
P. O. B()x 3597
Augusta, Georgia 30914
July 15, 1999
Ms. Lena 1. Bonner
Clerk of Commission's Office
Room 806 Municipal Building
530 Greene Street
Augusta, Georgia 30911
Dear Ms. Bonner:
Enclosed is the application form ami the contract between Hope House and the city.
If you have any questions or needany additional information, please feel free to call.
Sincerely,
LO-.l~'- ,~~u...-
Carrie Garrett, Director
Hope House for women
(706) 737-9820
,,".'
....
'~'.
. STATE OF GEORGIA GRANT CERTIFICATION FORM
(,;"
'.
~ >
As re:quired by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
rund~i to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant: certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one ~opy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
ea~ grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Altach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to: .
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
aCI:ordance with the provisions of the Official Code of Georgia Annota,ted Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application-and award
-, ---
documentation to become familiar with the terms and conditions of th~ grant;,vetification of receipt.'
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made. .
6. WJlether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CP A should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Fonn, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
i.~
-::;"..
.~
..
STATE OF GEORGIA GRANT CERTIFICATION FORM
""'
"
A Local Government
B Information For Year Ended
. !
C State Awarding Agency
D Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line 1) .
Certification of.Local Government Officials
I have reviewed the information presented above and certify that. it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
;-- :..
,,-
..
'--~':~~7?
~
IndeDendent Accountant's ReDort
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.] .
Management is responsible for [name of government]'s compliance with this requirement. Our
,
responsibility is to express an opinion on management's assertion about the [name of
government]'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circwnstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
d(ltermination on [name of government]' s compliance with the specified requirement.
III our opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
,;1
~ . .,..'
;,~
OFFiCE OF THE CLERK OF COMMISSION
Lena J. Bonner, C~v{C
Clerk of Commission
Nancy Morawski
Deputy Clerk
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: January 6, 2000
S U HJ.I!:Cf: Department of Community Atl'airs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $18,750 from the Department of Community
Affairs. Please issue an Augusta-Richmond County check to the following Local
Assistance Grant recipient.
GRANT NUMBER
OO-C-L-405
GRANT AMOUNT
. $18.750
This award represents 75% of the total grant award. Please return the check to me so that
it can be forwarded to the appropriate State Representative for distribution. Should you
have any questions or need any additional information, please feel free to call.
Thank you for your continued assistance.
Enclosure:
Check
530 Greene Street. Augusta. Georgia 30911 . (706) 821-1 R20 . Fax (70fi) R21-1 R~R
~- .
., :,
. :/ {J,L~C(PlJ
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
September I, 1999
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $5,000 for operating
funds for Summerville's Arts Factory summer enrichment program.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention. '
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult. religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to privat~ entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943.
(;fJ1~
Jim Higdon
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
~rtJ(! if &7) .
EauALHOUSIN(l~ 60 Executive Park South, N.E. - Atlanta, Georgia 39129-2231- (404) 679-4940
OPPORTUNITY L.:.J www.dca.state.ga.us (
An Equal Opportunity Employer
* Recycled Paper
.~'...
'T ~
l ,
Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta. GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
May 1, 2000
The Honorable Jim Higdpn, Commissioner
Georgia Department of Community Affairs.
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
RE: Local Assistance Grant
Dear Commissioner Higdon:
. )Enclosed is the following Local Assistance Grant Request for Final Payment form for the
following organization:
t'
ORGANIZATION
Arts Factory
GRANT NUMBER
00-C-L-480
Thank you for your continued assistance in the administration of Augusta's grant.awards.
Bob Young
IVfayor
~6
Enclosures:
-~ '-,
A City of Character
~,
/1'
.1- ,.
"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Adanta, Georgia 30329-2231
-' .
[, . Summerville Arts Factory
BECIPIENT:
LA GRANT
AGREEMENT
NUMBER: OO-C-L-480
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (L.AG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand comer of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the' above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Thompson at (404) 679-3154.
CERTIFICATION:
This is to request final payment. on the Local Assistance Grant of the
above .referenced grant number. In making this request, I hereby
certify that' the "Scope of the Project" as ide'ntified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Authorized
Si ature
(( jy/f(
UJ-<-
Bob Young. Mayor
Name and Tide
Date
r ,( !'
Application for Local Assistance Grant
Local Assistance Grants are made pursuant to O.C.G.A. ~50-3-3(a) which provides in pertinent part:
"The department shan make grants to eligible recipients or qualified local governments,
which grants are specified by am'!unt. recipient, and purpose in an appropriation to the department"
1. Rc:c::pienr idemified by che G'::le:-al Assembly in Appropriations Act:
Richmond County
2. Amount appropriated by Ge:le:al Assembly:
S5,OOO
3. Purpose of che Local Assistance Grant as specified by che General Assembly in che Appropriations Act:
Operating funds for Summervi lle's Arts Factory 'summer enrichment program in Richmond County
4. Information Required by the Department of Community Affairs for Award: .
a. P!e:lSe provide a detailed descpcion of the project, location, type of work ::0 De initiated, and for what purposes the funds
awarded chrough chis gr..m would be used. Acuch additional pages if nec:ssary.
b. Please provide a budget for che proposed projec::, listing ail revenues and e."'l:penditures.
Project Revenues
Project Expenditures
Local Assistance Gram
t)~ c) d
o
o
Local GoV!.
I Ocher
Total
~C)O 6
c. Provide e."'l:pec::ed project st::.rr up and projec:: completion dates:
- -
---
a_tinning Dau
Campurian DiU,
-.oj
t'
5. Concacr Informacion: Please provide che following contact informacion for rhe granc.
Address:
-?
L.
0vx
Ju Nc-5
6a~ A~<=t\.(STA
<CA
36<70 ~
Name:
.....-gE7TY
/
o
Ci'Y: ~ I....t '1 ~. S T A
Tc:lephone: /211 - 0 0 () :r
Seaee: G A
Facsimile: 7 3(;, - ~ I ~L E-mail:
Zip: ? 0 '9 I.J I
Name:
Address:
Ciey:
Scare:
Zip:
Tc:!ephone:
Facsimile:
E-mail:
G. Cerrifica.tion
I. the undersigned authorized represe:1Cative of the local government described in this application, cc::rirf thar ro the
best of my knowledge, the informacion in chis application is crue and coeree:: and me Local Assist:iIlce Gram subject
co chis app' cion 1 be used ror . e purposes ouciined above. I further certifY the 10c:U govemmem described in
chis appli uisiee po e: and authority to apend funds for the purposes set forth herein.
(; ~ '1 -1Z
Dare
Nam~ (p~au print)
Tit~
For additional informacion or assisunce,
please concact Amy Thompson ar (404) 679-3154 or Bobby Sec:ve:1s ae (404) 679-4943.
5/99
T
~
AUGUSTA-RICHMOND COUNTY COMMISSION
BOB '(OUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 82 I -2488
Fax No. (706) 722-5984
E-Mail: JWall@co.richmond.ga.us
ULMER BRIDGES
JERRY BRIGHAM'
HENRY H. BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B. KUHLKE, JR.
WM. "WILLIE;' H. MAYS, 1Il
J. B. POwELL
STEPHEN E. SHEPARD
LEE BEARD
Mayor Pro Tern
CHARLES R. OLNER, P E, CPA
Administrator
MEMORANDUM
To:
i - -^"'I'i1kt Art. Factory
Fl'Om:
.James B. Wall
Date:
September 9,1999
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 concerriing local assistance grants for fiscal year 1999-2000. Tn that
!TIi~morandum, he addressed two issues and concerns.
The first concern is for funds fora grant to a local government for the' benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available tothe private entity in the form of a contract for services. In addition,
th,~ contract must show the scope of services and how the scope of services is in aid of-a lawful activity
whose benefit to the County is substantial.
The previous contract which we have used with private entities, which you may have already
signed, meets the first requirement, i.e., it..is.a contract for services; however, 1 arn concerned the DCA
may reject the earlier contract because iedoesnot clearly show the scope of services as being in aid of a
lawful activity with a benefit substantially to the County. Therefore, r have revised the contract to
provide additional language in this regard. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized.
the second concern was theconstityjion~1 prohibition against paying funds to, or contracting
with, a sectarian entity. We have been required to conduct "such factual inquires as may be reasonably
necessary to enforce" the sectarian aid pr9hibitiol). Accordingly, I have included a certification that your
organization is not "organized out of belief in God'ot other supernatural beilJgs",which isa requirement
for your organization being eligible for the grant funds.
. I have ~t:tached two copies of tlie- 'cqrlrnict, sl11ce we must provide .one copy to DCA. The
remaining copy is for the City's records, "_
Please execute both copieso of th_e ~oritract ill order that they may be returned to me, Further, if
you should have any questions concerning either the s<;ope of services or the certification, please call me.
,",I;,
':
:i' ..
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of ~~A. ,
between AUGUSTA, GEORGIA, a political subdivision of the State ~,
1999,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and SUMMERVILLE'S ARTS FACTORY (hereinafter referred
to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Comnunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
her'2in by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $5,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide for
a s"wnmer enrichment program for youth, thereby promoting public safety .
1
~
\ ~
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~ Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
-...,
"\ 'i
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims' for injury to persons or property.
The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation' tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law.
Further the Organization acknowledges that all records relating'to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
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4
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Organization as to whether it is "organized out of belief in God or other
sup,ernatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any mon~es paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
SUMHERVILLE'S ARTS FACTORY
ORGl\NIZATION
BY:J'&dfJ
li.s It
,<.~~ '
~/'" :-r ~ :,...q ~ . ~~
By:
~TTEST'
ATTE:ST:
Title:
Sworn to and subscribed
before me this I~ day of
IT:. 99.
Notary P '"I;:1c
:~commis 'ib~': .EX~' res:
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Grant No, OO-C-L-480
STATIC OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 31st day of August 1999. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
:'Recipient") .
. WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and,
,WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is bendicial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of a.c.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
;. NOW, THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $5.000 to be
.used solely for the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement.
, 2. Accountabilitv, The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
. principles. Any funds not expended for the purposes provided herein shall be .returned to the
Department, no later than completion of the project.
. 3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$3,750
Within ten days of.the Department's receipt of the executed
Agreement.
$1,250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$5,000
Total Disbursement
4. Applicable Dates, The effective date of this Agreement is specified on page one.
~,., ,
-to' '. .... ,..,
Grant No. OO-C-L-480
Page 2 of 5
5, Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient pav,e not violated any applical?le federal.. state or local conflict of
interest laws, ordinances. rules or regulations, including but not limited to, a.c.G.A. ~45-1O-20
througb @45-10-28 and O.C.G.A. @36-67A(1) through @36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lel!allv Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
confonnance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditinl!. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books", records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that aJt1.y unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report, financial statement, project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
, 8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
compUed with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No AIlencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an.agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and 8,11 obligations under this Agreement.
I'
10. Termination, The Department may terminate this Agreement, with or without cause.
upon five business days written notice to.the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
1: 11. Satisfaction. In the event the Department determines, in its sole discretion. that the
Recipient: (1) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law. ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request. .
""
--. ,;
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Grant No. OO-C-L-480
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through privl:l.te parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly. in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." 'Ga. Const.,
Art. I, Sec. II, Par. VII.
(b). Th.e "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization~ Bennett v. City oJ LaGrange, 153 Ga. 428(1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith In God, .153 Ga. at 433, or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very. comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship. or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entityorganizedout of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.' .
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipi,ent to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipien(s acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have a.greed to said modification in writing. -
[Executions on following page]
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. '
.
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. II '.
Grant No. OO-c-L-480
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this AgreemGnt as of the date first written
above,
FOR 1HE RECIPIENT
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Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF COMMUNlTI AFFAIRS
By:
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. '
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. .
Grant No. OO-C-L-480
Page 5 of 5
EXHIBIT A .
The Local Assistance Grant shall be used by Richmond County for operating funds for Summerville's
Arts factory summer enrichment program in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be ~ccomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. 'If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
st:l.ted hours.lor a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promiSe to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It.is a.responsibility of Grant Recipient to'see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
. ,
. ~
'\ ,I' n.
", INTERNAL'REVENUE SERVICE
. '. 'OISTRICT DIRECTOR
P. O. BOX 2508
CINCIN~ATI, OH 45201
DEPARTMENT OF THE TREASURY
Date:
nr r: ;; {1 ~9f'~
W _ d r..' '" ) ~'"
Employer Identific~tionNumber:
58-2209702
ART FACTORY,INC~
303 HALE STREET
AUGUSTA, GA 30901
DLN';
31632410ti
Contact Person:
. D. A~ DOWNING
Con~actTele~hone Numb~r:
(513) 684-395?"
.Accounting Period Ending:
December 31
Foundation Status tlassification:
'509 ('a5 (~~)
Advance Rul ~ng .Period Begins:
January 9, 1996
. Advance Ru ling Per Ic.d Ends:
December 31~ 2000
Addend~m Applies:
Yes .
DearApp 1 icant:
Based .on info~mation you stippl led, and ~ssumlng your operations wj (I be as
stat!,?d 'inyour- applicati.)n .for' recogniti.)ncd:exelllpti.:on, we hav.e determined you
are exempt from ,federal income tax"under. section ~501(~) ':of the ,Internal Re"";.=nu€:"
Code a's a~.orga~izatjo.n desc'~,ibed in sectil)n ~Ol(C)(3).'.
'Becaus~ you are ~ newlyci~~ted ~rga~iz~tion' w~ are'n~t'~ow making ~.
. _'~LLnaA'+d ~.te r:min'at~i'Jn.:-clf--Y'J u.r -f.l) u.nd at~i;)n,~std.tu s--un d f.~'r:,~,s,ec.t-i l:>n~509'(~ar-,jf--tne- God e ~:_-'---:,-:,--_.:..-~
Hljl~~Ver'He have determine.d.that you .can reas.Jnab ly expect to be a publ iely
. sUPP,)rted '):ganization de!:icr,i,bed in sect.i,)n ,509(0) (2). ".' .
'Ael:t)rd'ingly~ duril1g 'a'n advance ruling peric,d~'Oll HUt be treated asa
, publ.iel~1 sUPP'jrted :1:>rganiz,lti,)n, and not as a pr'ivilte f01lndati.'))la This advanc;~
r~~ing ~eriod begin~ and ends on the'dat~~ sho~n ab?ve. . .
Within 90ddYS 'after the end of yo~r ~dvancerul ~ng pe~rod, you must
send 'us' the:in~ormationne~d~dt6 detetmirte whether y6u hdV~ m~t~t~e require- .
.m,entsl)f thi= ,appl icablo.? supP9rt.test. d.uri,ng .the ad\iance :r~l.ing periQd. If you' .
'es ta b+i,sh:-t hat..,..y,:>~-.ha ve-b een-a:"pub'li'c'l.y--s up p'i) rted"C"I) r ga n-i'zat'i")T1"::-I~e-'Ri-I-I-c-Icassi'~'--":--~c-""":'""",\
fy y,)u.as a secti'JTI.509(a) (1) Ijr"509(a)(2)"JrgaTli~~atj.)n as long ~S.}/I:>U. ci)ntinue
to meet the 'requirements of the:.a~pl ieab lesuppor-ttes.t.. ,If' .'tou d(, n,?t' meet
t,hejJlibl ie SIIP.p;,rt' requirements'duri"ng',theadvancerul lng perilJd', HE: l~i.ll
. c,I,lssi"fy yc~u as. a privd:te f"und<;ltion for future .per'i,)d,s. Als(), if He classify
Y':lll"as ..1 pr:ivate f'Jundation, He I'li '!. treat you as ,1 private f':Jund,lt.ic,nfr.:.m
Y"jur beginn,ing date flJr pur:poses..:;)f ,sect!.on 507(d) and 4940. .
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. Granti)t-s,and contri'but.)rs ~mc1Y re I y "T1 I)IU- det8rm i nath)n that YQU <l re nQta
. p'rivate .fo.undati'Jn unti I 90'days 'after. the. end .:)f. y',uradvance.rul ing perhJd.
If'y'JU send' us the required"ird,)rma'tic,nHithin th~ .90 days'-granb:irs and
cljntribut.jrs 'mayclJntinue tl~ rely'on the advance. dl~ter'minatit)lf'unti I He make
a final deter~lination of >'t)urfQundatio:>n'.status.
If wepubl ish a noti~e in the Internal Re....e~ue Bulletin stating that we
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ART FACTORY" INC.
Hi I( no longer treat you as a publ icly supported organization, grantor~ arid
cont~ibutors may not rely on this determination after the d~te we pu~l ish the
n~tice. In addition, if you los~your status as a publ icly su~ported .organi-
zation, and a grantor or contributor Has responsible for,.or ~a~ aware of, the
act or fai lure to act, thatre~ulted in your loss of ~uc~ status, that person
may not rely on this determination from the date of the act .or fat lure to act.
Also, if a .grantor or contrib~tor le~rn~d that He.had given no~ice that you
Hould.bi removed from ~(assification as a publ icly supported organization, then
un that p'erson'. maV nij"t-r\::n,Y~"i::ln-nthis, determination as of the-cfa'te-lie or' s'he - ..n
acquired such kno~ledge.
Ify6u change y6ur sou~ces of support, your purp9ses~ chara~ter, or, method
I,f. ('peration,ple,lse..let us kn()l~'.~oHe can consider' th~: effect I,f thE~ chan'ge'(.n
yi;)l!!'" exempt status and. foundat ion' sta'tus. If you ~niend 'yOUt- organ.i zat i onal
document or ~ylaws; please iend us a copy ~f.the amended doc~ment or bylaws.
Als~, let ~s ~noHa( I change~ in 'your name or address.
. As'''' January 1,;'1984, y,:.u are liable for social ,security taxes under
t"tll? Federal It1surance Contributi':lns Act I:>n anwunts ,::af $100 .::ar ml::are y.)U pay to
each of your employees during.a calendar ye~r~ Vou'are not I lable f~r the tax
jmpos~d,und~~ theFeder~IUnempI6ym~nt Tax Act (FUTA).
. ,
. Organiza'tiQns that"are nl:d;p'rivate foundations, are iwt 'subject t>:>the pri-:-.
. v,3te f'jundat i'::an exe i se' tcH~es under Chapter, 42 I,f the Interna I. Reyenlie .CodeM
H;)HeVer,.y',::au are n;)tau:tomaticarlyexemptf.ro~l'.'ther'.fe~eral excise taKes. If
. '-'_~~ -.-:.__'__Y..9.JLoa.v.''!!___an y _ques.tLo:>ns_ab:'o_ut~excJs e.,~ ..empJ "yillt?nt,_..oF'__other_-fed e.r:.a,lc--tax es.;.-p;l e:ase~-'---.~~
. . . '11~t us {(nOH.' .
:Do'nl,rs 'may :deduct c"ntr,lbutions to, yciu .a~ 'proyide'd in s~ction"170 of the
,Internal"Revenue C.,de. Be.qu.ests, legacies, ~evises, tt-ansfers, ,.)r 'gifts t.) YQU
I);~ for your use <lre deduct i b Ie f;)'r 'Federa ( estate and gift ta'x 'pu,r-poses j f thEtY
n\!~et the.appl~ic~bl"epf"o,v..isil:lns a:>f sectil'~s 2055, 2106, and '2522 of .thl~ Code._
. .
.'- .D~:)n6Y"s: ~lay- deduct ,contr'ib'u.t i~)ilS, .t~~, Yl)U ,,'I)n I.y to the -extent' th-at the'i r
i:ontr:itniti.)ns a're gi.fts,".d,thno'c:"nsider.ation receive'd< ~Ticket purchases' and.
, simi.i'ar paymt?nts in.el:>nJunctiI)Tr H,(th fundraising everi,ts may.not necessari.ly
:..:._.:...-qua-lj~f-y-":as-d ed;uc-t;i-b;I:E:-c':' n.t ~i.b,u,t.i-t:ln's~'7-d ep ~n d-i-n 9 -I' n--t he.".::~-i'r'cu nlS tan c.es-:-..--:-Reve nue
Rut ing67-246,pUbl ished in Cumula1!ive Bulletili 1967-2,. .".,n,p<lge 1.04, gives ....
guidel ine~ reg~rdjn~ whe~ taxpa~ers may deduct p~yments f~~,idmisiio~ to, ~r
othe~ participatio:>ri in, fun~r~ijin~ :acti~itie~ for charity.
.i.
'Contr.ibutiQns to you ar~'deducti~le by donors beginnin~ Janu~ry 9, 19~6..
I ... "-', . .
, . ,
, " V,)\! are not req'u ired t.,' f i Ie' F.,rm Cf90, Return o;:;f, Organ i zat i qn E~empt Fro:),m. .:
~I , - -- --" - - - .< .
IlI6,me' Tax, .if YI;)ur 9r"SS receipts each year 'are Tlormally'$259000 Ijr l.ess~ If
y,:;.u rec'ejve'<l F"rm'99Q pac~age'in 'the mail, ,simp.lyat'tach the .Iabe'l p'Y"t)vided,
check the b,;)>~ in the heading tlj i~~icate that youl". annu'al gt"t)ss r~ceip.ts are
nM-ma/ly $25,000 or. le.55' .and si;gnthe return. .
If you. are required to fi le:a return you must fl Ie it by the f5th day of
Le'tter 1q45. <DO/CG)
--- ----~-~-------------~--~_._------------=--_---...:---~---------_.......-~._--
. '".
.... .. f
-':>.-
.,
.'
ART FACTORY, INC.
the fifth month after the end of your annual accounting period. We ~harge a
penalty of $10 a day ~hen a ~eturn isfi led late, unless there fs reasonable
cause for the delay. However, the'maximum penalty we charge cannot exceed
$5,000 or 5 percent of' your gross receipts for the year,' whichever is less. 'We
may il~o ~harge this penalty if a' return is notcom~lete. S~, please be 'sure
'your return is complete before you file it.
. You are not, requir.ed t., fi Ie federal LncQme tax returns u,nless Y(l!l are
. 's'ubject ti)-~thetax--'on'unh:: I at.?d bus i ness.H 1'n6:,nle 'under" sedT.:.n--51l,- .)1" -'the-C.:,d'e:-
If you are subject to this tax, you must 1.i Ie an incomi t~x r~turn on Form
990-T, Exempt Organization Business-Income Yax Return. In thi~ letter we are
not.de~er.ining whether any of your p~esent or proposed activitie~ are unre-
lated trade or business asdefin~d in section. 513 9f the Code~ . '
You ~eed. in employe~ide~tifi~ation n~mber ,eV~n' if you h~ve no emp~oy~es..
If. an empl'.)yel~identificatb'nnuOlber Has ,nc'-t entered I,n your' appl.ication, we
~i I I ~~sign ~.~~mb~r to you and 'a~Yi~~you of it. Ple~seus~ that'numb~r on
'a'll returns .y.,u fi Ie and . in' "f( I 'c;,rresp.,ndencew'ith the Inter,na.IRevenue
Ser~rc~. . . ..,
This determinati,;:.n is 'based on evidence that y,)urf~nds are ~edicatedt.:i
the purposes I isted~n secti?n-501(c) (3) cif-the Code. To assure yqurcontinued
e;{elllpti.;n, YQushQuldkeep :r'ec.:>rds .to sh':>Hthat'funds are spent .)nly,'f.,rth,)se ,
. p ILlrposes.. If 'Y'?U d i sfri pute funds to.)ther '.orgatl i zat i .,ns, YQur.' rec.)r~s shQ,u I d" ". .
.. '..., sb,).\'! I-lhet.herthey :are .exempt under sect i I)n '. 501 (c) (3) ~.'.' In 'case~(.Hhere .the' . . '. " .:
,~,_~ .:.......i.i?J:j.pjj:~_tij;~Qr;_ganJza"t ij),n~i-!; .~n.).~_.,e x emp.t __ ii n.d er:":'.secti.i,YL501c( cL( 3 )-',V.,:u:"":m ust-have----~-~-_.....:.:c:-:'"c.:..
. evidence that 'the.funds'~i 1.1' remain,ded'icated t., the req'uired purpt:)ses and th~t. .'.
,.tl~erec{pient'l~i II use..thefundsf.)~t!1.)se purpos~s. .
.If y,:)u"distribute'funds t,:>' individuaJs, yoush'Juld ke'ep",c'ase histories
shm,dngthe, reCipients' nanies; addresses,p~rpose.s. 'Jf.awa.rds~ 'manner I)fselec- .
til)n;and' r~lati.'nship. (if any)' to) illen\bers, .officers, tr1jstees:'Jr.dQ'n.:>rs'of .
funds to ~ou,' ~6 that.,y6u tan~ub~tantiate upo~ request by the' I~te~na'I' R~venue
Sl~'r'.Yice',any and 'a.1I distributi,jils you made .to 'indi'vid.udls.. (ReVell'Ue Ruling
'.. .. ..' ,'. .- . - '. "' .
9()-30,4,.C.B~1956::-2"pdge .306.) .' :':
. .
. .
. .., I ,." '.',". .' . . . . . ',.,
_ _~~~~.--,~I(Q u-Lti cU.c ate,-t ha.t-y', u..:.i~,i:"I,-I:....:n ,:>t~f-icn an d~-'-y,) UI"-,1 (z.t,i.v-i-t'i'es-I~ictti:-'-ta x -e x emp t-_.
'. b(~n~s,':>r'ce'rt"ificates I,f partic:ip'ation~': .Therefo,r:e, .'this, deternrinatio'n letter
i~; based on the :understand in g.tha't' }',)u .'w i.1 (. n.:>t r~ (se funds t,hrough sue h '. .
.financing.. .11' in t,he .fl11;ut:'e.y')UHish,:tQ raise. funds byeithef .,ithE'se
-' mE:th.)ds, y.:)U s'~I,uld'r'eque'st'a" 1"\1' ing ft.:.m the Internal' Revenlj~(Service,
Hl1 ',C':>nstituti.'n Avenu'e, N.W., Washingtl:>n, D.C~ 20224, Attn: CP:E:EO:R,
a~:c.'rd'ing' to R~venue Pr.:>cedure,90-4,'.1990':':2 I'.R.B. 10... .'...: . .
'. )
" ,
'-.';' .~ :tf,l"e:said"in the' heading.)f,th'is.}etter. that an addendunl..appl ies~ the
acldendum...enclosed ,i.s'.an integral,:.j:la'rt of'this' letter.
c Because this l.etter,ct)u'I'~ 'help us.'reso:>lve any.questi.)ns ab'J'ut Y':',ur exempt
.s'\;,'ltusandf(l.un9at i,)1" s~atus, .you; .Shi)U I d keep i ti n 'y;)ur permanent records.
.Letter 1045 (DOJCG)
"
., ';' ~-', . J ..
-4-
ART'FACTORY, INC.
If you have any questions, ple~5e c~ntact the person whose name and.
tele~hone number are shown In the. heading of this letter.
Sincerely yours,
~~>'4..7/ ..-. '.'~
~ ;,'/l.?.;J'Y:;-f..t'~;",.~.
.. (/ .
. District Director.
. Enc: I (.sure (s) :
Mdend um
Fc'....mL872-C
---~--~--_-----:'~~~-'~----~7-'------:-'(~-'-----_":----"-----':_-':""-:-:-:-~_'~"::- ---~-~.~--
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'Letter lQ45 (DO/CB)
_._-------~~-------
"l' .; - ,", ~. .. ,. ~
Form 872-C
Consent Fixing Period of Limitation Upon
Assessment of Tax Under Section 4940 of the
Internal Revenue Code
OMB No. 1545-0056
To be used "ith
Deputmmt o(!he Treasury
Internal Revlmue Service
~'onn 1023. Submit
In dupUcate.
(R"v. July 1993)
Under section 650 I (c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the
organization named below be treated as a publicly supported organization under section 170(b )(1)( A)( vi) or section
509(a)(2) during an advance ruling period,
. Art Factory, Inc. .___H .. - .-.
(Exacl legal IWIlC of organization as shown in organizing docwncnt)
30:: Hale Street, Augusta, GA 30901
and
District Director of .
Internal Revenue, or
the Assistant Commissioner
(Employee Plans and
Exempt Organizations)
(Number, street, city ortawn, stale, and ZIP code)
Consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5
tax years in the advance ruling period will extent 8,.years, 4 months, and 15 days beyond the end of the first tax
year.
However, if a notice of deficiency in tax for any of these years is sent to the organization before the period
expires, the time for making an assessment will be further extended by the number of days the assessment is
pr~,hibited, plus 60 days.
Ending date of first tax year nprpmhpr ~ 1 QQI'l
. (Month, day, year) . .
-_.._--------_.._._--._---_.._-------_._-----~-_.__._------
. . ,
Nam,' of organization (as shown in orgnnizing document)
Art FactorY, Inc.
OmC<T or trustee having authority to sign
"~:~re.Jl ~Aa ~
X. 10 flof~~
~~d~/~~
,
fulRS u.<;e only
Distri,;\ Director or Assistiint Cormnissioner (Employee Plans nruI Exempt Organizations) .
:'Yw'A- 7~
By: /!1Z ~d~ 0=6 ~
rme> 2. '?e/ ~
I=\PR-22-' 00 SUN 01: 40 ID:
TEL NO:
f:f096 P01
"1" .':,- ...;.'~
... ,'.
February 21, 2000
Lena J, Bonner
, Clerk of Commissions
530 Greene Street
'Augusta, Oa. 30901
Dear Ms. Bonner:
The Art Faetory is a not-foe-profit arts education center providing ye~ ruund classes and art
camps in visual arts as well as dance and drama. We offer children a safe and supportive
environment and designs our programs to be a vehicle for the development and nurturing of
young people who might lack this type of positive influence. All instruction emphasizes
creativity, peer-teaching, social development, good coping and problem solving skills, teamwork
and career development.
As Executive Director for the An Factory, I want to tbank the Augusta-Richmond County
Commission for the Local Assishmcc grant of $5000. We received $3,750 oftbe $5000 in
October 1999. (Invoice #102299, check #017653). As per your letter of October 22, 1999, we are
requesting the balance $1250 as soon as possible.
Funds were used to help defray programming costs and (0 provide tuition assistance for
disadvantaged at-risk youth during our 1999 summer camp and fall programming sessions.
'''Around the World in 30 Days" was the theme for our 1999 summer camp session. We provided
I~ampers with an opportunity to explore culture and folklore in different countries around the
world. Six week.s w~rc provided and students ages 4-17 spent the mornings in dance/drama,
ilIlixed media, painting and drawIng classes to develop a technical foundation in each art fonn.
,Mtemoons focused the students's attention on art projects specific to the region of study for the
week. Community resource people collaborated with us to provide history and ethnic cultural
diversity. Afternoons frequently included field trips and tours.
Additionally. students were encouraged to be their best through positive words of the day,
(;haracter development through role playing. self esteem building through special performances
by the Kids on the Block Puppeteers from Mea, and safety demonstrations and activities
provided by the local Fire Department. Dare, and Sheriff Department.
r .. h'~ ...,~~....
~. - ... ",~-.,'
Three Hundred Seventy-one students enjoyed the sessions including students from the Shelter for
Abused Children, Safe Homes of Augusta. Department of Family and Children Services, Walton
Rehabilitation Hospital and the Augusta Housing Authority as well as children from the
Harrisburg Community and the entire CSRA. Of the 371 students who attended the sessions, 260
received tuition assistance.
The fall session at the Art Factory was carried out in a ten week art exploration session. The
theme for the session was "My Story", students were challenged to share their personal family
history through dance, drama, clay, drawing and painting projects. The session ended with the
students coming together to provide our rust production, "Our Town, Our People" which was
held at the Imperial Theatre December 28, 1999. This production was very positive and it
allowed our students to showcase their many talents. Had it not been for this grant and a handful
of community supporters, this production would not have he en possible. Thank you for the
opportunity to provide our students with another art arena.
Expenditures for funds included:
Salaries (summer camp $6000) (fall session $2500)
Supplies (summer camp $2(00) (fall session $2300)
Food (summer camp $800) (fall session $75)
Van Rental (summer camp $1200) (fall session $170)
$8500
$4300
$875
$1370
RcntlUtilitic5
$5415
Tuition Assistance
Total (June - December 1999)
$1~,OOO
$35,460
Sincerely,
I~"'~
Betty L.loncs
Executive Director
10d L,60t:f
:ON l31
:OI cv:10 Nns 00,-cc-~d~
..." ,~,'~~
Office of The Clerk of Commission
May 26, 2000
LenaJ. Bonner, CMC
Clerk of Commission
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
Nancy Morawski
Deputy Clerk
MS. Betty L. Jones, Executive Director
Art Factory
303 Hale Street
Augusta, Georgia 30906
Dear Ms Jones:
Enclosed is a check in the amount of $1,250 representing final payment of your and FY2000
State of Georgia appropriations through the Georgia Department of Community Affairs Local
Assistance Grant Program.
In can be of further assistance, please feel free to call.
Very truly yours,
At A;t 11 ./
(}J.IVI/~&V
tenaJ.....~ w'
Clerk of Commission
Enclosure:
Authorized pick up Ms. Jones
Date
"t\.UGlJ~TA-RICHMOND COUNTY COMMISSION
030657
()ESCRIPTION .. P.O: NUMBER. INVOICE NUMBER' INVOICE.AMOUNT NET AMOUNT
IUOCAL ASSISTANCE GRANT 00CL480 1,250.00 0.00 1,250.00
nO - . - - - - ,- ,.. 0' - - -
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
030657 OS/26/00 1,250.00 0.00 1,250.00
---..il- ~
:, . ~ .
_f';i',.
III 0 :1 0 b 5 7 III I: 0 b . . 0 . :1 7 5 I: b a :1 0 . L. a :1 g L. III
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
May 26, 2000
MS. Betty L. Jones, Executive Director
Art Factory
303 Hale Street
Augusta, Georgia 30906
Dear Ms Jones:
Enclosed is a check in the amount of $1,250 representing final payment of your and FY2000
State of Georgia appropriations through the Georgia Department of Community Affairs Local
Assistance Grant Program.
If I can be of further assistance, please feel free to call.
Very truly yours,
"
.;
'"
Enclosure:
Authorized pick up Ms. Jones l~~ /. 9~'
Date~ ?I,~()
"
~.
......,...
\
GEORGIA. DEPARTMENT OF .
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 1, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 309 I I
Dear Mayor Young:
The attached contract when executed commits state funds 10 the amount of $40,000 for the
operation of the child advocacy center in Augusta.
I must caIl your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
r
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitutiofl against grants to any church, cult, religious denomination or sectarian institution. Should
this grant faIl into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefuIly review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943.
,,~
;.....
-l~~:
c;;~.
Jim Higdon r
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSIN':; ~
OPPORTUNITY L:J
{~ /1'15<(
60 Executive Park South, N,E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
\
\
I
* R~cYcled Paper
/
i
I
FROM AUGUSTA CHRD ADVOCATES INC.
FAX NO. : 7062613031
J / (!.j;: <,Q e /7/-!..d
'-
"
1
1\ lien Bak,t.'T
229 Bohler Vrive
Evans. CiA 3"0809
Muriel DlJchhol:l
341 ~ Walton Way
Aligilsta, GA 30909
Flora Jones
3622 Bermuda Circle West
Augusta. GA 30909
Clyde Lester
3035 Pine Needle Road
Augusm. GA 30909
Wanda LaVigne
17 Bristle: Cone
Augusta, GA 30909
Lidia RajC7.ak
111 Lenox Place
Martinez. GA 30907
Dennis Sodomka
TheAugurta Chronicle
P.O. Box 1928
Augusta, GA 30903
Edward 1. Tarver
Attorney at 4w
Sun Trust Bldg., Suite 700
Augusta, GA 3090 I
Soloman W. Walker
Affirmativ,e ActianJEEO Officer
Medical College of Georgia
Augusta, GiA. 30912-7609
Philip R. Wahl
1434 Heath Street
Augusta, GA 30904
Dr. Steven M. Adair
Pediatric Del:ttistry - MCG
1459 Laney Walker Blvd.
Augusta., GA. 30912-1210
Margie Ruben
802 CamcIJ ia Road
Augusta. GJ\ 30909
Ma~. 15 2000 11:01AM P2
llt. e 0 be,,< 5
Kathy Hamrick
4 Summerville Drive
AUb'Usta, G^ 30909
Ronald Martin
3050 Grey Fox
P. O. Box 1962
Hephzibah, GA 30815
J. Timothy Shelnut
Four Seasons Securities
4137 Columbia Road
Martinez, GA 30907
Monique Walker
University Hospital
1350 WaJtoo Way
Augusta, GA 30901
Mary Byrd
Rt. 3. Box 328
Byrd Road
Evans., GA 30809
o;~
AUGUSr;:,-RICHMOND COUNTY COMMISSION
1 i
028164
[)ESCRIPTION. P.O. NUMBER... INVOICE NUMBER INVOICE AMOUNT NET AMOUNT
PONATION 040600 20,000.00 0.00 20,000.00
- --. -.- '- '0 .. -
-
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
028164 04/14/00 20,000.00 0.00 20,000.00
II' 0 2 8 .. b L. II' I: 0 b .. .. 0 .. i 7 5 I: b 8 i 0 .. L. 8 i ~ L. II'
AUGUSTA.-RI'CHMOND COUNTY COMMISSION
...
1 i'
026415
.,
DI:SCRIPTION. P,O: NUMBER" , INVOICE NUMBER INVOICE AMOUNT NET AMOUNT.
IDCA GRANT 031300 10,000.00 0.00 10,000.00
...
.
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
026415 03/17/00 10,000.00 0.00 10,000.00
""_:IH"
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~;;jJ~;!t':J'~~f::'~:
~~II) A'~ER'90DAYS:
~~I;,~~~f,~~
-.REGIONS BANK,OFGEORGIA 'it: /,;:", .
,. AUGUSTA, GEORGIA
1110 2 b~ ~ Sill .:0 b ~ ~O ~ j ?5.:bJ13D'l'~8.1:11't;"lfI
"
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
.MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
:FROM: Lena J. Bonner, Clerk of Commission
DATE: March 13, 2000
SUBJECT: Georgia Department of-Community Affairs
Local Assistance Grant Award
Enclosed is a check representing final payment of a DCA grant award to Child Advocacy Center
in the amount of $10,000. Please issue an Augusta-Richmond County payable to the Child
Advocacy Center.
Thank you for your continued assistance.
Enclosure:
Check
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Honorable Bob Young, Mayor'
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
March 9, 2000
Roy E. Barnes
GOVERNOR
Enclosed is the final payment in the amount of $10,000 under Local
Assistance Grant #00~C-L-454 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
. _ n_ ~__ IL-----=--.
JH/j a
Enclosure
~ig~jl
EQUAL HOUSING, ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
,~
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OFFICE OF THE MAYOR
BOB YOUNG, MAYOR
ROOM 806, MUNICIPAL BUILDING
530 GREENE STREET, AUGUSTA, GA 3()91 1
(706) 821-1831 - FAX (706) 821 -I 835
E-MAIL: MAYORYOUNG@CO.RICHMOND.GA.US
February 25, 2000
The Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, GA 30329-2231
Dear Commissioner Higdon:
Enclosed is the following Local Assistance Grant request for final payment:
E
ORGANIZATION
Child Advocacy Center
GRANT NUMBER
00-C-L-454
As always, we appreciate your continued assistance in the administration of Augusta's grant
awards.
BY/lb
Enclosures:
A CITY OF CHARACTER
"
'1
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
. '
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
[." Child Advocacy Center.
RECIPIENT:
LA GRANT
AGREEMENT
NUMBER: OO-C-L-454
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
CERTIFICATION:
Authorized
,..
.ll a ture
Bob Young, Mayor
Name and Title
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in, the grant agreement and the grant number appears in
the upper)eft-hand comer of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Thompson at (404) 679-3154.
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
II the information stated herein is true and accurate.
Date
II
Augusta Child Advocates, Incorporated
Richmond County's '\ilia JOr Abused Children
f1
P.O. Box 3347
Augusta, GA 30914-3347
Phone (706) 737-3006
Fax (706) 261-3031
February 22, 2000
Ms. Lena Bonner
Olllice of the Mayor
Augusta-Richmond County
,_ ~~O GreeneStreet, R~om 806
Augusta, GA 30911
D(~ar Ms. Bonner:
This letter serves to request the balance of $10,000 ofthe $40,000 provided from the
stflte through the Augusta-Richmond County Commission. The $30,000 was spent in
re4~ruiting and training community volunteers, operating expenses, salaries, and supplies,
In 1999, its first year of operation, Augusta Child Advocates, Inc. served 142
children in Richmond County. The original goal was to serve 100 children. There were
thlree training sessions during that year which produced a total of 48 community
volunteers. These dedicated volunteers devoted a total of 5,472 hours to children. We have
jU!lt finished our fourth training class, which will give us a total of 75 volunteers. Our goal
thi's year is to serve twice as many abused and neglected children!
Ify~u have any questions, please call me at 737-3006.
Thanks for yo~r assistance.
- -Sincerely,-
__ .___t_
~',w ~6'J~~
Julia Rankin Bloodworth
Executive Director
,~,;,;,
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Application for Local Assistance Grant
Local Assistanc: Grams are made pursuam to a.e.G.A. ~50-8-8(a) which provides in pertinent part:
"The deparrment shall TTUZke grants to eligible recipients or qualified local governments,
which grants are specified by amo.unt, recipient, and purpose in an appropriation to the department"
1. ReciFient identified by the General Assembly in Appropriations Ace:
City of Augusta
2. Amoune appropriated by General Assembly:
$40,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriacions.Ace:
Operation of the child advocacy center in Augusta
4. Inforr!1acion Required by me Department of Community .Affairs for Award:
a. Please provide a detailed description of the project, IOCl.tion, type of work to be initiated, and for wh;t p~oses the funds
:awarded through this grant would be used. Arrach additional pages if necessary. .
Auqusta Child Advocates, Inc. trains volunteers to work .on behal~ of abused and
nei:jlected children in state custody. Volunteers receive extensive training,
background checks and are then sworn in by a judge. Funds will be used for
operational expenses, equipment, training material, and salaries;
b. Please provide a budget ror the proposed project, listing all revenues and expenditures..
Project Revenues
Local Assistance Gram
40,000
Project Expenditures
40,000
Local GoV!.
"
Other
11 . 650
5 L 650
11. 650
51,650
Total
c. Provide expected projec-: scare up and project complecion dates:
'''''';'! D.,-;- ~ ~:"'p"n'.;'-;;-- .
.; .,~.
5. 'Contact lnformation: Ple::!se: provide: che: following contact informacion for che: grant.
Name::
Kathy Hamrick
Addre:ss: ,4 Sumnerville Lane
Cicy: AUQUsta
Tde:phone: 706-667-4775
Facsimile: 706-667-4827
Stace: GA Zip: 30909
E-mail: khamrick@aug.edu
Name::
Julia Bloodworth
Address:
819 Kamel Circle
Cicy:
Augusta
Scace: GA
Zip: 30909
Telephone: 706-737-3006
Facsimile: 706-667-4678
E-mail:
6. Certification
!, the undersigned authorized represenracive of the local government described in this application, certify that to the
best of y knowledge. the information in chis application is true and correct and the Local Assistance Grant subject
to chis plica be used for me purposes outlined above. I further certify the local government described in
chis licaci requisite po er and. aumoricy to expend funds for the purposes set forth herein.
~ - ...:l - .:1i-
Dau
Kathy B. Hamrick
Nam~ (pleas~ print)
President Board of Augusta Child Advocates
Title
For additional information or assisrance,
please: contact Amy Thompson at (404) 679-3154 or Bobby Sceve:ns at (404) 679-4943.
5/99
AUGUSTA~RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: JWall@co.richrnond.ga.us
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B. KUHLKE, JR.
WM. "WILLIE" H. MAYS, m
J. B. POWELL
STEPHEN E. SHEPARD
LEE BEARD
Mayor Pro Tern
<;:HARLES R. OLIVER, P E. CPA
Administrator
MEMORANDUM
To:
Child Advocacy Center
F,'om:
James B. Wall
Date:
September 10, 1999
The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community
Affairs, on August 17, 1999 concerning local assistance grants for fiscal year 1999-2000. In that
mc~morandum, he addressed two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
. private organization. He concluded that the grants should be authorized only when the local government
redpient makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope of services and how the scope of services is in aid of a lawful activity
whose benefit to the County is substantial.
The previous contract which we have used with private entities, which you may have already
signed, meets the first requirement, i.e., it isa contract for services; however, I am concerned the DCA
may reject the earlier contract because it does not clearly show the scope of services as being in aid of a
lawful activity with a benefit substantially to the County. Therefore, I have revised the contract to
provide additional language in this regard. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized. . .
The second concern was the constitutional prohibition against paying funds to, or contracting
with, a sectarian entity. We have been required to conduct "such factual inquires as may be reasonably
necessary to enforce" the sectarian aid prohibition. Accordingly, I have included a certification that your
organization is not "organized out of belief in God or other supernatural beings", which is a requirement
for your organization being eligible for the grant funds. . .
I hav,e attached two copies of the contract, sll1ce we must provide one copy to DCA. The
remaining copy is for the City's records. _
Please execute both copies of the contract in order that they may be returne,c1 to me. Further, if
you should have any questionsconceming"eitherthe scope of services or the certification, please call me.
.:;'
Grant No. OO-C-L-454
STAT:E OF GEORGIA
COIDi:TY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
, THIS AGREEMENT entered into this 27th day of August 1999. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and the City
of Augusta. a political subdivision of the State of Georgia (hereinafter referred to as the "Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
Is beneficial to the administration of programs to assist the citizens of the state; and
, WHEREAS, the Department is authorized by the provisions of a.c.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and'
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expen;d funds for the purposes set forth herein:
, NOW, THEREFORE, in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
,1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $40.000 to be
used .solely for the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement.
2, Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
princijp1es. Any funds not expended for the purposes provided herein shall be retumed to the
Department, no later than completion of the project.
. 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$30.000
Within ten days of the Department's receipt of the executed
Agreement.
$10,000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$40,000
Total Disbursement
4. Applicable Dates. The effectiv~ date of this Agreement is specified on page one.
Grant No. 00-C-L-454
Page 2 of 5
5, Conflicts of Interest, The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal, .state or local conflict of
interest laws, ordinances, rules or tegulations.including but not limited to. O.C.G.A. ~45-10-20
through ~45-10-28 and O.C.G.A. ~36-67A(l) through ~36-67A(4) and that the aforementioned parties
. shall eontinuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and LeI!a11v Bindinl! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient.
7, Monitorinl! and Auditinl!. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books:. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the ReCipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
. compljied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
" 9. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the R~~cipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
: 10; Termination, The Department may terminate this Agreement, with or without cause.
upon llvebusiness days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
: 11. Satisfaction. In the event the Department determines. in its sole discretion, that the
Recipi:~nt: (i) has failed to comply with the terms of this Agreement in a timely manner; (il) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law, ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
Grant No. OO-C-L-454
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall'ever be taken from the public treasury. directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. I, Sec. II. Par. VII.
(b). TIlle "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. . Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to.such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in 'God. 153 Ga. at 433. or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982).' "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect":: "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom. practice, relationship. or behavioral
pattern of importance in the life of a community or society." The Arilerican Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
, 13. . Entire Mreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otheiwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
.'
,
.
Grant No. OO-C-L-454
Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date. first written
above.
FOR THE RECIPIENT
FOR THE DEPARfMENT OF COMMUNI1Y AFFAIRS
~:~
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By:
tk,~ne~
Attachments: Exhibit A, "Scope of Services"
, -., .
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Gran1t No. OO-C-L-454
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by the City of Augusta for operation of the child advocay
centelr in Augusta.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises thatits historical displays will be op~n to the public during
stlted hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting r,l.Oncompliance.
., ' . - .f-r;
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of~~~r ,
between AUGUSTA, GEORGIA, a political subdivision of the State ~,
1999,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and CHILD ADVOCACY CENTER (hereinafter referred to as
the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Cownunity Affairs and to Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $40,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide a
proc:rram for victims of child abuse.
1
~.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3~ and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
~ Police and fire protection;
o Garbage and solid waste collection and disposal;
~ Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
. ,"
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
pro'vided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
. .. .."";;"
-"", ..
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
-their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Sup:ceme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19B2). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Institution" may have a similar meaning related to
"orc:ranization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive-
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
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~. ,,' .
Organization as to whether it is "organized out of belief in God or other
supernatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reirnburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
ATTEST:
Title:
uW
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1-('"''' As
ATTEST:
CHILD ADVOCACY CENTER
ORG1\NIZATION
'\!c . ~~~
By: I .I.*' . '
P:s it~ ~. BGw.~
Sworn to and subscribed
e this I~~ day of
/2. , 1 9.
~e
Notary P lic
My C~mmis .ion Exp~res:
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
September 23, 1999
Roy E. Barnes
GOVERNOR
RECEIVED
SEP 2 ?; 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
(AUGUSTA-RICHMOND COUHJY COMMISSION)
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $25,000 for operating
funds for the Augusta Youth Center.
I must call your- att~!!!ion to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any.church, cult, religious denomination or sectarian institution. Should
this grant fall into,t~at category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
"--
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies 'to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943.
~~,.
Jim HigdF
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
JkJ; fib t-L- f~!
. tE:t 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
EQUAL HOUSINI3 _
OPPORTUNITY - www.dca.state.ga.us.
An Equal Opportunity Employer
* Recycled Paper
...
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Grant No. OO-C-L-524
STAT]~ OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 16th day of September, 1999, by and between the
Depanment of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Augusta-Richmond County. a political subdivision of the State of Georgia (hereinafter referred to
as the,"Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its ,citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authortzed by the provisions of a.c.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authortty to enter into this Agreement and
expend,funds for the purposes set forth herein;
. .NOW, THEREFORE, in consideration qf the mutual covenants and warranties contained
herein'cand other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
-/
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $25,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
prtnciples. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$18.750
Within ten days of the Department's receipt of the executed
Agreement.
$6,250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$25.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Application for Local Assistance Grant'
Local Assistance Grants are made pursuant co a.e.G.A. ~50-8-8(a) which provides in pertinent pare:
"The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recif,ient identified by the General Assembly in Appropriations Ace:
Augusta-Richmond County
2. Amol.me appropriated by GeneraJ Assembly:
$25,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in che Appropriations ACt:
Operating funds for Augusta Youth Center
4. Infor1nation Required by che Department of CommunicyAffairs for Award:
a. Please provide a decail~ descripcion of che project; locacion, type of work to be iniciated, and for wfiat purposes the funds
_ . awarded through chis grane would be used. Attach additional pages if necessary. '. .-.
.A+:evSc.J~~~I_ p(C~J'Ic~nl ~ :h L. CCrYh:::r---- CPCy~C- +-C-~~\!~. ()--1~~~~ '(A.IY}~~5 ~
FC'~~I. I, +j ~i IO,-,u I 'ICe,')] c. YOll..+k) ; (I -t h-e C-I +-,-'. C+i~~l-,---~'r^ "1.':)~.I_'--<~' . I ~')...C
C\1-kV-,;>CJlCOI p(C(~YCiJ)) \,:)'rcv\des .lrL~+CI" c~1 hf\e'-:4G '/(;lvl+M Ll_~rt:',:) Gr '-? .
Il-jc C.::lj h::,-- Ci.\')() 5)(;']<:'(,,'5 C.\.. .l\.i.'=)-t -;C\,-} Nc T~ \')y-llCS e(c::::~v'(\/Y). I he'
\?cOF ~,kd tX.\d0'-c + +J, cj (X r'~'- H:' +h.e P(()~y'.c~.rY'~'S f-cy /CtO)C{ '~ ':.':J .~U 1;LIC~'~~ fhc;:-
fL'ly~d-s, I/V, II b.f' LlSC'd f(;.~'-'i.\.Jpl-f.n\e..,') + +fJ'C ~eef C~~JCi f)v,cJ~r~'+-' \ "ey.t h,:~
bE-e.n ~\ 'j':}(),-h (c..rl+r-Ed\.-i.ChCtl "I Ccn+nbu-h O'-IS Cd"ld t-\.,~r~c\ (CbSI:")C] R~lienLAC:-'~'
b. Please provide a budgee for che proposed project, listing all revenues and expendieures.
Local Assistance Grane
Project Revenues
25) (.eO
Project Expenditures
(..::25, Gae
Local Govt.
:Ocher
~'1) GCIC>
-1.'],COO
4 7) COO
Total
7:-;JJ ()()6
c. Pre,vide expected project start up and project completion dates:
.u..L - _ -Iftfi
B~ginning Dau
il- _- Nqq
Completion Dau
5. Comact Information: Please provide the following comact information for the gram.
Name:
PCi+v-l (!.., c{.. Jones
002 .3rd s+-
Address:
J . -, '-'[
-c:A -.l ~ . . '1
City: ( ,i (J L\~ 1'--'\... . . State: q 0,
Telephone: neu) 1;?<...j-03ccL Facsimile:C7C<..c) 1 JLj-C{<-ts<1' E-mail:
Zip: 3CQC) I
Name:
qc()r(~Je ..And-r-yso/J
l;....j .t..{ \;2. +-r-, Sf'.
Address:
City: _Ju (j L..t S +-C~ State: (\:\...
.j
Telephone: (,64- ) T,;( ,~. .;2 ::,'3 7 Facsimile/'J 6 (; ) -/ ::i"~ - LeV LI I E-mail:
-'
~ "r-Ie: I
~./ ;" -'
Zip: -J'---
6. Certification
I, the undersigned authorized represenrative of me local governmenr described in this application. certify mat to me
ge, the informacion iri this application is true and correct and me Local Assistance Grant subject
will e use for the purposes outlined above. I further certify me local governmenr described in
e' te power an aumority to expend funds for me purposes set form herein.
LA/\.
o ;1 _ / ~-l _ C{ <="1
--
Authorized &pfnmt4tiv~
Dau
r-:b-t')OnC5
Nam~ (pkau prim)
Jdal. n I "") h' G_ tC){--
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For additional information or assistance.
please comact Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
'"
1.
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5/99
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Grant No. 00-C-L-524
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-1O-20
through ~45-10-28 and O.C.G.A. ~36-67A(l) through ~36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has ail the
requis:lte power and authority to enter. into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
, 7. Monitoring and Auditine:. . Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. untlI such, findings are. resolved to the satisfaction of the
Department.
8. Open Meetine:s. The Recipient certifies that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the OffiCial Code of
Georgia Annotated.
9. No Ae:ency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint ~enture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
i,l1. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
,.: .'
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Grant No. OO-C-L-524
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church. sect. cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. 1. Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City oj LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious" connotes faith in God. 153 Ga. at 433. or. as the dictionary puts it. belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization." with "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice. relationship. or behavioral
pattern. of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to' conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the sup mission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire AIlreement. This Agreement. constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions onfollowing page]
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Grant: No. OO-C-L-524
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above. '
FOR THE RECIPIENT
FOR THE DEPARfMENT OF COMMUNI1Y AFFAIRS
By:
~~
fw ;;.ayor ~
By:
Attachments: Exhibit A. MScope of ServicesM
.,. 0" ~
~~ '".l
Grant No. OO-C-L-524
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Augusta-Richmond County for operating funds for
Augusta Youth .Center.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
seIvices by the named private eritity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for seIvices: The seIvices must provide the Grant
Recipient with a substantial benefit.. .
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for seIvices in which
the historical society promises that its historiGal displays will be open to the public during
stated hours for a stated term. Ora grant for cataloging the society's papers ri1ight be
implemented by a society promise to. conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is ~;ubstantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
-.. ".,
-.I- )
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this {p day Of~ '-'1
1999, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA YOUTH CENTER (hereinafter referred to as
the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
co~nunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for f~nding filed with the State, which is incorporated
herein by reference; and
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augus!=a agrees to appropriate to the Organization, and the
Organization accepts, the sum of $25,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide an
aftElr school program and a drug education program, thereby promoting public
1
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safety.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
1-/
Police and fire protection;
o
Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing,' plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
2
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accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
off:Lcers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.c.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.c.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
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7. Organization certifies that it is a tax exempt entity under ~
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
tre3sury, directly or indirectly, in aid of any church, sect, cult, or religious
den:::>mination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of 1:he universe. The American Heritage Dictionary Second College Edition 1044
(1982) . "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
orga.nization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Institution" may have a similar meaning related to
"org'anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernat~ral beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
4
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9. Organization certifies that Augusta has made inquiry of
Org.:lnization as to whether it is "organized out of belief in God or other
sup.~rnatural beings" and Organization hereby certifies to Augusta that it is not
so l:>rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization. If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
AUGUSTA, GEORGIA
ATTEST, 4t; '/
C er
Sworn to and subscribed
before me this day of
-;-1999.
Notc.ry Public
My Commission Expires:
5
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Office of The Clerk of Commission
\
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
, Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
May 2, 2000
Ms. Pat Jones, Administrator
Augusta Youth Center
602 Third Street
Augusta, Georgia 30901-2570'
Dear Ms. J~
Enclosed is a check in the amount of $6,250 representing final payment of your FY2000 State of
Georgia appropriations through the' Georgia Department of Community Affairs Local Assistance
Grant Program.
If I can be of further assistance, please feel free to call.
Very truly yours,
',:
Lena J. Bonner,
Clerk of Commission
Enclosure:
Authorized pick up Ms. TimmOnS~ \::J
Date ,~/ c.::< / 00 '
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1.
AJGUSTJ~-RICHMOND COUNTY COMMISSION
028826
DESCRIPTION. P.O. NUMBER. INVOICE NUMBER. INVOICE AMOUNT NET AMOUNT
i.JOCAL ASSISTANCE GRANT 042600 6,250.00 0.00 6,250.00
.
-
.
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
028826 04/28/00 6,250.00 0.00 6,250.00
. .. _'~--i'r~~~9
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III 0 2 8 8 2 b III I: Db ~ ~ 0 ~ J 7 5 I: b 8 J 0 ~ ~ 8 J 9 ~ III
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Office of The Clerk of Commission
~.
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
11ROM: Lena J. Bonner, Clerk of Commission
DATE: April 26, 2000
SUBJECT: Department of Community Mfairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $6,250 from the Department of Community Affairs
r;;:presenting final payment of Augusta Youth Center's FY2000 Local Assistance Grant No. 00-
C-L-524 appropriations. PleaSe issue an Augusta-Richmond County check to the Augusta Youth
Center for the stated amount.
Should you have any questions or need any additional information, please feel free to call.
Ibank you for your continued assistance.
E:nclosure:
Check
'4''';
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, INVOICE'
, .NUMBER.'
.' '.. "STATE OF GEORGIA
. DEPARTMENT,OFCOMMUNITY AFFAIRS
. ATLANTA, GA
'BANK 1100-1000
Check No:
Check Dale:
Check Total:
0000037171
04/14/2000
$6,250.00
':,'.: Page 001 OF' 001 .
,,"VendorNo: 0000013727 '.'
. Ye;,dorName: AUGUSTA-RICHMOND COUNTY
GROSS
AMOUNT
DISCOUNT
TAKEN
AMOUNT
PAID
:041300625000
'04:; 13/2000'
000009934'
6,250.00
0.00
6,250.00
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11100000 j 7 I. 7 1.111 1:0 b 1.0000 1.01: 07 0 I. 7 L. b Sill
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(1
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
April 17, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $6,250 under Local
. Assistance Grant #00-C-L-524 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
Sincerely,
~~ -l0 j de"J '(~.
Jim Higdon
Commissioner
'~JH/j a
Enclosure
EQUAL HOUSINC; ~
. OPPORTUNITY L:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recyc'led Paper
.. ~
Office of the Mayor
-I:'
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us
April 4, 2000
The Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atla~ta, Georgia 30329-2231
Dear Comrriissioner Higdon:
Enclosed is the following Local Assistance Grant Request for Final Payment:
E
ORGANIZATION
Augusta Youth Center
GRANT NUMBER
00-C-L-524
As Gllways, we appreciate your continued assistance in the administration of Augusta's grant
awards.
BY/lb
Enclosures
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A City of Character
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GEORGIA DEPARTMENT OF
COMMUNI1Y AFFAIRS
60 Executive Park South, NE · Atlanta, Georgia, 30329-2231
r--:ugusta Youth Center
~IPIENT:
LAGGRANT
AGREEMENT
NUMBER: OO~C-L-524
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GEA'ffiRAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the
entity that appears in the grant agreement and the grant number
,appears in the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign
on the recipient's behalf. Please return the form to the above
listed address. If you have any questions, please contact Laura'
Jones at (404) 679-3154.
CERTIFICATION:
This is to request final payment on the Local Assistance Grant of
the above referenced grant number. In making this request I
hereby certify that the "Scope of the Project" as identified in
Exhibit A of the above referenced Grant Agreement number has
been completed. I further certify that all funds provided by this
grant have been spent in accordance with the terms and conditions
of the Agreement and that all the information' stated herein is true
and accurate.
Bob Young, Mayor
Narnle and Tide
Authorized
Signature
Date
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AUGUSTA YOUTH CENTER, INC.
Pat Jon~s, Admini!';trator
602 Third Street
Augusta, Georgia 30901-2570
(70~) 724-0362 Office
(706) 724-9459 Fax
BOARD
OF
DIRECTORS.
March 29, 2000
-
GEORGE AN/JERSI'JN
President
TO: Mrs. Lena J: Bonner
FROM: Pat Jones, Administrator
SUBJECT: Request for Final Payment
IIIWE KLOSINSKI
Vice President
STEPHEN ~EDIIAN
Treasurer
Hi Lena,
CHARLES DelAJEY
This is a request for Final Payment of the remainder of our Grant.
WlillAN JAEGER . .
We.have completed the 75%.
DR. SHRLB'I.BMS
Wethankyou in advance for your help in this matter.
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R.Ev. DR. ROSA Wl.UAMS
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Application for Local Assistance Grant
Loal Assistance Grants are made pursuanc co O.c.G.A. ~50-8-3(a) which provides in pertinent part:
"The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by am~unt. recipient, and purpose in an appropriarion to the depdnmimt"
1. x'.:cipienc identified by che General Assembly in Appropriations Act:
R,ichmond County
2. Amou.nc appropriated by General Assembly:
$;15.000
3. Purpose of the Local Assistance Grant as specified by tb.e General Ass~~ me Appropriations Act:
dperating funds for the historical preservation of the Delta Haus/in Ric'hmand County
4. Information Required by che Depamne11t or Community Affairs for Award:
4.. P!C:::lSe provide a detailed description or the project. location, type ofwork co be initiated. and for what purposes che funds
"warded chrough chis gnnc would be used. Amen additional pages if necessary.
b. PI9se provide J. budget for "he proposed pr~jc:cr, listing all cC:-/enues and e."Cpendicures.
Loal Assistance Grant
Project Revenues
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Project Expenditures
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c. Prov-ide ~pecrc:d project scart up and -projec:: completion daces:
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5. Comac: informacion: PleJSe ?rovici:: [he foHowing comact information for the gram.
Name: t:Au~ /~ - ~)~ ~
Address: / J / G p)~ ~
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Cicy: A- L-< 3~+~ Scate: 6'11- Zip: :$.. () q 0 /
Tde?hone: 7 (J to - / 2, Y - ~~~imile: (s.~) E-mail:
Name:
. Address:
City:
Scate:
. Zip:
Tdephone:
Facsimile:
E-maii:
G. Certification
1. the undersigned authorized re?rese:1utive or the tool government described in this appliation. certifY that to'the
best of my kno ledge, the informacion in chis appliarion is aue and correct and the Local Assistance Grant subject
co this appli n w be for me p, . oses outlined above. I further certifY the local governmem described in
chis appli6ri e powe and authority ro apend funds for the purposes set forth herein.
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Dare
Aumoriud &p=mrariv~
Cff~(.si7A1~
J'--/, f3C-m
Name (pkz~ print)
~c:fZJ r
Title
For additional information or assistance.
plc:lSe concact Amy Thompson at (404) 679-3154 or Bobby SCC'/ens at (404) 679-4943.
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MAtT16-0~ TUE ~2:42 PM LUCY CRAFT LANEY MUSEUM
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Lucy Craft Laney Museum (Delte House, Inc.)
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1116 Phillips Street A Augusta, GA 30901 .+. 706-724-3576 VolceJFax
M(1\Y 16~ 2000
Mrs. Lena Bonner
Ckrk of Commission
530 Greene Street
Room 806
Augusta, GA 30911
Dc:arMs. Bonner:
This l~:lter is to request the remaining funds from the Delta House, Inc. Lucy Craft Laney
Museum grant and the Delta House, Inc. Youth Leadership grant for FY1999-2000.
We have expended all funds previously awarded for these grants.
. Thank you so much for continuing to support our organization.
Sincerely,
Qh'(~lJY U:M~
Christine Miller-Betts
E:l(ecutivc Director
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
June 13,2000
Ms. Christine Miller-Betts, Executive Director
Delta Leadership Training Program
Delta Historical House
11'16 Phillips Street
Augusta, Georgia 30901
Dear Ms. Betts:
Enclosed are checks in the amount of $5,000 and $3,750 representing final payments of your
FY2000 State of Georgia appropriations through the Georgia Department of Community affairs
Local assistance Grant Program for the Delta Leadership Program and Delta House, Inc.
respectively. "
In can of further assistance, please feel free to call.
z~~~
Lena 1. Bonner
Clerk of Commission
Enclosure:
vi
AUGUSTA-RICHMOf'.\D 'COUNTY COMMISSION
.,
031656
'd .. D~SCRIPTION ., P.O, NUMBER~' " INVOICE NUMBER: INVOICE AMOUNT'; . ., " : NET AMOUNT
IUOCAL ASSIST GRANT 060600 3,750.00 0.00 3,,750.00
- -
-
CHECK NUMBER CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAL
031656 06/09/00 3,750.00 0.00 3,750.00
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. 0 Atlanta, Georgia 30329-2231
[Delta House Historical p~eservat~on
RECIPIENT:. .
LA GRANT
AGREEMENT
NUMBER: OO-C-L-414
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the UG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Thompson at (404) 679-3154.
CERTIFICATION:
This is to request final payment on the Local Assistance Grant of the
. above referenced grant number. In making this request, I hereby
. certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certiEy that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the informatioh stated herein is true and accurate.
Authorized
Si ature
Bob Young, Mayor
Name and Title
Date
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIR
RECEIVED
AUG 3 0 1999
(AUGUSTA-RICHMOHll COUlllY CQMMISSIOIll
Jiim Higdon
COMMISSIONER
August 27, 1999
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $15,000 for operating
funds for the historical preservation of the Delta House.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to ai1Y church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943.
a:rD:r
Jim Higdon'
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
~f/1o. O().(!-l-J(/t/
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
EQUAL HOUSING ~
OPPORTUNITY L.:.J
* Recycled Paper
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AUGUSTA-RICHMOND COUNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY A TIORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: JWall@co.richmond.ga.us
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B. KuHLKE.1R.
WM. "WILLIE" H. MAYS. III
J. B. POWELL
STEPHEN E. SHEPARD
LEE BEARD
Mayor Pro Tern
CHARLES R. OLIVER. P E. CPA
Administrator
MEMORANDUM
To:
Delta House, Inc.
F.'om:
James B. Wall
D:lte:
September 9~ 1999
The Attorney General issued a Memorandum to Jim Higdon, Commissioner .0fCommunity
Affairs, on August 17, 1999 concerning local assistance grants for fiscal year 1999-2000. In that
memorandum, he addressed two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
the contract must show the scope of services and how the scope of services is ill aid of a lawful activity
whose benefit to the County is substantial.
The previous contract which we have used with private entities, which you may have already
signed, meets the first requirement, i.e., it is a contract for services; however, I am concerned the DCA
may reject the earlier contract because it does not clearly show the scope of services as being in.aid .of a
lawful activity with a benefit substailtially to the County. Therefore, I have revised. the contract to
provide additional language in this regard. Please review the scope of services to insure it accurately
states the purpose for which the grant will be utilized.
The second concern was the constitutional' prohibition against paying funds to; or contracting
with, a sectarian entity. We have been ,requ,ired to conduct "such factual inqliires as may be reasonably
necessary to- enforce" the sectarian aid prohibition. . Accofodingly, I have included a certification that your
organization is not "organized out of belief ill God or other supernatural beings", which is a requirement
for your organization being eligible for the grantfunds.
Lhave attached two copies of 'fhe;,contract, since -we must provide one copy to DCA. The
remaining copy is for the City's records.
. Please execute,..bothcopies ofthecon!!act in order that they. may be returned to me;- Further; if
you should have any questions concerning either the scope of services or the certification, please call me. .
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
1999,
THIS AGREEMENT, made and entered into this ~ day of J?fdlA~,
between AUGUSTA, GEORGIA, a political subdivision of the State ~,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and DELTA HOUSE, INC. (hereinafter referred to as the
"Orqanization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
comHunity Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between.the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $15,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide a
program for historic preservation of the Delta House, a facility that is open to
1
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the public and provides arts and sciences programs and facilities.
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
~ Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accor~ance with generally accepted
2
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accounting principles.
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
pro'iTided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be.required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may bea public record
subject to Georgia's Open Records Act (O.c.G.A. ~ 50-18-70, et seq.).
Orga.nization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
3
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7. Organization certifies that it is a tax exempt entity under ~
501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supj~eme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19132) . "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"or~ranization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the.grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
4
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9. Organization certifies that Augusta has made inquiry of
Org.anization as to whether it is "organized out of belief in God or other
supl:!rnatural beings" and Organization hereby certifies to Augusta that it is not
so l~rganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reirnburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
AUGUS
Sworn to
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Grant No. OO-C-L-414
STAT]!; OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
. THIS AGREEMENT entered into this 26u1 day of August 1999. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County. a political subdivision of the State of Georgia (hereinafter. referred to as the
"Recip:ient") .
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
. WHEREAS, the Department is authorized by the provisions of a.c.G.A. ~50-8-8 to grant and
admin:lster public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
. NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
ackno\vledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein'grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $15.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountability. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Depa~ment. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Depart~ent shall pay the Recipient in accordance with the following payment schedule:
$11.250
Within ten days of the Department's receipt of the executed
Agreement.
$3.750
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$15.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
-;
Grant' No. 00-C-L-414
Page 2 of 5
5. Conflicts of Interest. ,The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws, ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-10-20
through !345-10-28 and O.C.G.A. !336-67A(l) through !336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legallv Binding Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requis:ite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
confonmance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. . Monitorine: and Auditing~ Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expendlitures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other :funds from the Department. until such findings are resolved to the satisfaction of the
Department.
8. Open Meetine:s. The Recipient certifies that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Al;!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Ag~'eement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipiept: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complei:e all or a portion of the actions required under the Agreement: (iii) has acted in any way
qmtrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
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Grant Nb. OO-C-L-414
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implem.entation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church. sect. cult. or religious denomination or of any sectarian institution." Ga. Const..
Art. 1. Sec. II. Par. VII.
. (b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433. or. as the dictionary puts it. belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). ''The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". ,"cult" and "denomination" also relate to "a distinct organization." with "a common system of
faith." ;'holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice. relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." . 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or f:lilure to act by DCA in regard to the submission will waive the requirement of compliance or
preven~ the State from asserting noncompliance.
13. Entire A.l!reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have a~reed to said modification in writing.
[Executions on following page]
. ,
.. ,.'1:, .~ ~ , . "
Grant Nt>>. OO-c-L-414
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above. . '
FOR THE RECIPIENT
By:
. l~ Mayor
jfMJ
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS
By:
~
. Commissioner
~. .'~...~, .,
. .
.. ."
",
Grant No. OO-C-L-414
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Richmond County for operating funds for the historical
preservation of the Delta House in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
ser;vices by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit. .
. To :illustrate. suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to' conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It iE;'a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
"
~j.
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: June 6, 2000
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $8,750 from the Department of Community Affairs.
Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients.
ORGANIZA nON GRANT NUMBER GRANT AMOUNT
Delta House, Inc. 00-C-L-414 $3,750
Delta Leadership Training Center OO-C- L-4 10 $5,000
These awards represent final payment of the total '00 grant award for each recipient.
Please return all checks to me so that they can be forwarded to the appropriate agency.
Thank you for your continued assistance.
Enclosure:
Check
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
June 1, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
e;30 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of$8,750 representing the final payment
under the following Local Assistance Grants:
Grant No. OO-C-L-410
Grant No. 00-C-L-414
$5,000
$3,750
If you have any questions, please call Amy Hill at (404) 679-3154.
Sincerely,
clJ ~ ~.sJ."J-c~
_._,~,-"~,---. -,..-_..---
_ .J. im, Hi$_don
Commissioner
JH/j a
Enclosure
/
/
,
EaUAL HOUSINGi ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 3032.9-2231 · (404) 679-4940
www.dca.state.ga.us /
An Equal Opportunity Employer
* Recycled Paper
~ "i"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
September 7, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street .
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $40,000 for operating
funds for the Souths ide tutorial after school program.
I must call your attention to two provisions in this contract that based on advice from the Attorney
G~neral deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Augusta-
Richmond County in the administration of this grant. If you have any questions, please feel free to call
me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943.
q;~ir
Commissioner
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
CJ
EQUAL HOUSING ~
OPPORTUNITY L:.J
~;etVrr1l- 'iR7
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
;0
i
Application for Local Assistance Grant
Local Assistance Grants are made pursuant to a,c.G.A. ~50-8-8(a) which provides in pertinent part:
"The department shaD make grants to eligible recipients or qualified local governments,
which grants are specified by amo.unt, recipient, and purpose in an appropriation to the department"
1. Rc:ci.?ient identified by the General Assembly in Appropriations Act:
Richmond County
2. Amount appropriated by General Assembly:
$40,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Operating funds for Southside tutorial after school program in Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. Plc::LSe provide a detailed description of the project, IOCl.cion. type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.> .
b. PI~ase provide a budget for the proposed project, listing all revenues and e:'l:penditures.
I: .
local Assistance Grant
Project Revenues
46. Ij tJZ>
()
C)
yo, (j{/D
Project Expenditures
Local GOvt.
Other
'focal
c. Provide expected project starr up and project completion dates:
- -
---
B.ginning D"u
Compution D"u
"
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5. Contact Informacion: Please provide che following conract information for che gram.
Name: E, L
;'\ddre~s: I e; 3~
~'J?1JJc.. I
LJ /i tJe
JJ...
l?tj.4 4
City: IfL) 105(4-
Telephone:7bi.-7'4-.1:J.. V 2-. Fa~imile: ?6L, 1'5"=-Sb71c
State: (~.J4
Zip: "?0't 0 t,
E-mail:
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile:
E-mail:
6. Certification
!, the undersig ed authorized representative of the local government described in chis application, certifY that to the
best of my 0 ledge, e information in this application is true and correct and the Local Assistance Grant subject
to this appl' e us for che purposes outlined above. I furrhercertify che local government described in
this applica '0 ite power and authority to expend funds for the purposes set forth herein.
{;fA.
L-L-U
Dare
E. I L _ ---ri;t)n1A<;'/ )L
Name (please prim)
Title
For additional information or assistance,
ple:lSe conract Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943,
5/99
i
AUGUSTA-RICHMOND C6UNTY COMMISSION
BOB YOUNG
Mayor
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus,-(706) 821-2488
FaxNo. (706) 722-5984
E~Mail: lWall@co.richrnond.ga.us
ULMER BRIDGES
JERRY BRIGHAM
HENRY H, BRIGHAM
RICHARD L. COLCLOUGH
FREDDIE L. HANDY
WILLIAM B, KUHLKE, JR.
WM, "WILLIE;' H. MAYS. III
J. B, POWELL
STEPHEN E, SHEPARD
LEE BEARD
Mayor Pro Tern
CHARLES R, OLIVER, P E. CPA
Administrator
MEMORANDUM
To:
Southside Tutorial
Fr'Om:
James B. Wall
Date:
September 9, 1999
The Attorney General issued a'Memorandum to Jim Higdon, Commissi~ner of Community
Affairs, on August 17, 1999 c,oncerning local assistance grants for fiscal year 1999-2000. In that
m'ilmorandum, he addressed two issues and concerns.
The first concern is for funds for a grant to a local government for the benefit of an apparently
private organization. He concluded that the grants should be authorized only when the local government
recipient makes the funds available to the private entity in the form of a contract for services. In addition,
tht: contract must show the scope of-services and how the scope of services is in aid of a lawful activity
whose benefiUo the County is substantia.1.
The previous contract which we have used with private entities, which you may have already
signed; meets the first iequirement, i.e., it is a contract for services;, however, I am concerned the DCA
may reject the earlier contract because it does not clearly show the scope of services as being in aid of a
lawful activity with a benefit substantially to the County. . Therefore, I have revised the contract to
provide additional language in this -regard. Please review the 'scope of'services to insure it accurately
states the purpose for which the grant willbe'utiliied,
;
The second concern was the constitutional prohibition against paying funds -to, or contracting
wi1h, a sectarian entity. We have been required to conduct "such factual inquires as may be reasonably.
nec;essary to enforce" the sectarian aid prohibItion. Accordingly, I have included a certification that your
organization is not "organized out of belief in God~or-6ther supernatural ~eings", which is a requirement
foryour organization being eligible for the: grant funds. . '
I have attached two copies of the contract, . since we must provide one copy to DCA. The
remaining copy is for the City's records.
: Please execute both copies of the contract in order that they may be returned to me. Further, if
YOllshould have any questions concerning either the scope of services or the certification, please call me.
. .
- -.,
'~~cret~rll rof ~ttttt
C!tnr.pnratinn.s 1Diui.sinn
~uite 315. lIIlIIe.st mower
2 ;tIJllartin ilZutl1er il(ing 11 r. Dr.
Atlanta, G;enrgia 30334-1530
CONTROL NUMBER:
EFFECTIVE DATE:
COUNTY
REFERENCE
PRINT DATE
FORM NUMBER
9804339 .
09/22/1997
RICHMOND
0012
02/05/1998
311
E L THOMAS JR
752 AUMOND RO
AUGUSTA GA 30909
" -"
""'" ".
, '.', ,,'.-.. '. , , -",'
I, Le\~i sA. Massey, t~eSecreta.ryof.:.~.t~te:and.the'CorporatiolJ Comm i ss i oner of the
State, of Georg i a. do hej-ebY,;c~rt i f,Y: 'lJnder. th'e !j;e~l~ofrny,o.f.fJ ~ftha t
. .
"SOUTHSJDE.,OUTREAC/:l .COMUN /TY.: PROG~A~f I NC:~::
, :.A DoktSTJC.NONPROFiT..CORPoRAtION' ..... ..'
" .-..,.:..-' ....". <"';-"':",~"'~' :'~.';.';.~'",' ,,"
. .
has bE~en duly i ncor.'p:orated under the. la~s:o:f 'the/State ofG~ofg i ~.,on the effective
date s;tated above :.bY" the .fi lirlg6f arti'cles oJ, inc6rpor~tion. in the office of the
Secret.ary of State a 119 . by th'e paying of fees jas ..prclvic;led:by'.Title 14 of the
f . ..... . '" . . ..,.... . ....
Off i c j;a 1 Code of G~o,.gi a: Annotat'ed,: ::: '..': :
"-
WiTNESS my hand and ,off i c i at' se~'r in the'C\ty. o'fAtian'b and the State of Georg i a
on the date set forth above. '.: .
,'. ..
~.. ~ d. AI~
~IS A. MASSE~/' 0
SECRETARY OF STATE
;0." ~1;<
-'
Grant No. OO-c-L-487
STAT]l; OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 2nd day of September 1999. by and between the
Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department")
and Richmon9. County. a political subdivision of the State of Georgia (hereinafter referred to as the
. "Recipient").
i' WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
. WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is bellf~ficial to the administration of programs to assist the citizens of the state; and \
, WHEREAS, the Department is authorized by the provisions of a.c.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
. WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
~ NOW, THEREFORE, in consideration' of the mutual covenants' and warranties contained
hereirj and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
; 1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts, an amount not to exceed $40,000 to be
used Holely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
, 2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended' for the purposes provided herein shall be returned to the
Department, no later than completion of the project.
I
.; 3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$30.000
Within ten days of the Department's receipt of the executed
Agreement.
$10,000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$40,000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
\}
Grant No. OO-C-L-487
Page 2 of 5
,5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents. and employees of the Recipient have not violated any applicable federal, state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. a.c.G.A. ~45-1O-20
through ~45-10-28 and a.c.G.A. ~36-67A(1) through ~36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and LeI!a11v Binding Act. The Recipient certifies that it is duly organized.
validly, existing and in good standing' under the laws of the State of Georgia; that it has all the
requis:lte power apd authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitorinl! and Auditinl!. Upon request. the Recipient agrees to provide the
Depar1ment with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books; records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly'scheduled audit or
financiial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department conceming expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other 'funds from the Department. until such findings are resolved to the satisfaction of the
Department. .
: 8. Open Meetings. The Recipient certifies that in approving. this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the OffiCial Code of
Georgia Annotated.
9. No AgencY' or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for perfonning any and all obligations under this Agreement.
'Ii
10. Termination. The Department ,may terminate this Agreement. with or without cause.
upon fllve business days written notice to the Recipient. If at the time of tennination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
;, 11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (it) has failed to
complete all or a portion of the actions required under the Agreement; (iit) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to retum to. the Department all
funds disbursed under this Agreement. upon request.
-,""
"
Grant: No. OO-c-L-487
Page 3 of 5
, 12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. II, Par. VII.
(b). TIle "Sectarian Aid" clause prohibits the performance oLa public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, 153 Ga. 428 (1922) (city may not
engag'e Salvation Army to conduct welfare program). This is true even if the program is c'onducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). Th.e words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect":~ "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
Colleg.e Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity 'organized out of belief in God or othersupernatural beings. It is a "comprehensive
signifi.cation." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or ,failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
/:
13. Entire Al!reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
"': r.~
Grant: No. OO-C-L-487
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
BY~~
Mayor Pro-Tern
~~
Attachments: Exhibit A, "Scope of Services"
FOR THE DEPARTMENT OF COMMUN11Y AFFAIRS
By:
"" ~,' '. .....:-;
Gran1t No. OO-C-L-487
Page 5 of 5
EXHffilT A
The Local Assistance Grant shall be used by Richmond County for operating funds for Southside
tutorial after school program in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a- facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only. .
. It its a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
i', '
"
'. :.,...~ .......;7.
STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this I~ day of ~
1999, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and SOUTHSIDE OUTREACH COMMUNITY PROGRAM, INC.
(he:ceinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Communi ty Affairs and to': Augusta a proposal to provide certain services as set
fort:h in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Orga.nization accepts, the sum of $40,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To provide an
after school program to further public safety.
1
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Augusta has the power to perform such services under the Constitution
of i:he State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
r~ Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
o Public transportation;
o Libraries, archives, and arts and sciences programs and
facilities;
o Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
i "'
4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
pro'lided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.c.G.A. ~ 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.c.G.A. ~ 50-18-70, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under ~
3
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501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(19E:2) . "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"org'anization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
Ame:dcan Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
4
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,
Org,anization as to whether it is "organized out of belief in God or other
supl:!rnatural beings" and Organization hereby certifies to Augusta that it is not
so l::lrganized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
By:
erATTEST'
ATTEST:
Title:
Sworn to and subscribed
before me this iJ.f.~ day
~ff:.
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Notary ub ic
My Commission xplres:
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
April 25, 2000
Ms. Mary L. Bogan, President
Mr. E.L. Thomas, Registered Agent
80uthside Outreach Community Program, Inc.
J! 930 Olive Road
Augusta, Georgia 30906
Dear Ms. Bogan and Mr. Thomas:
Enclosed is a check in the amount of $10,000 representing final payment of your State of
Georgia FY2000 Appropriations - Local Assistance Grant award.
If we can be of further assistance, please free to contact us.
Very truly yours,
dM
Lena 1. B er,
Clerk of Commission
Enclosure:
f
Office of The Clerk of Commission
LenaJ. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
D~\ TE: April 4, 2000
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $10,000 from the Department of Community Affairs.
Please issue an Augusta-Richmond County check to the following Local Assistance Grant
recipient for final payment of grant award.
~
ORGANIZATION GRANT NUMBER GRANT AMOUNT
,uthside Outreach Community 00-C-L-487 $10,000
Program
Thank you for your continued assistance.
En;;losure:
Check
AUGUSTA-RICHMOND COUNTY COMMISSION
028480
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DESCRIPTION' P.O. NUMBER" ,INVOI ER INVOICE.AMOUNT NET AMOUNT
GRANT #00CL487 040400 10,000.00 0.00 10,000.00
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CHECK NUMBE,~ CHECK DATE TOTAL INVOICES DISC TOTAL CHECK TOTAJ",
028480 04/14/00 I 10,000.001 0.00 ,-- 10,000.00
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Vendor No: 0000013727 >
Vendor N,ame: AUGUS T A - RICHMOND COUN TY
STATE OF GEORGIA
OEPARJMENT O~ COMMUNITY AFFAIRS
. ATLANTA., GA
BANK '1100;'1000
'Check No:
Check Date:
Check Total:
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
March 30, 2000
'~'--Honorable -Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $10,000 under Local
Assistance Grant #00-C-L-487 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
Sincerely,
JH/j a
Enclosure
JMiulP W-wd
EQUAL HOUS1Nl:l ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679.4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
'OFFICE OF THE MAYOR
BOB YOUNG, MAYOR
ROOM 806, MUNICIPAL BUILDING
530 GREENE STREET, AUGUSTA, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-MAIL: MAYORYOUNG@CO.RICHMOND.GA.US
March 17, 2000
The Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is the following Local Assistance Grant Request for Final Payment:
E ORGANIZATION
Southside Outreach Community Program
GRANT NUMBER
00-C-L-487
As always, we appreciate your continued assistance in th~ administration of Augusta's grant
awards.
0lYYO~ (
Bob Young ~
Mayor
BY/lb
Enclosures
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A CITY OF CHARACTER
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, NE · Atlanta, Georgia, 30329-2231
" 'Southside Tutorial
~:CIPIENT:'
LAGGRANT
AGREEMENT
NUMBER: OO-C-L-487
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the
entity that appears in the grant agreement and the grant number
appears in the upper left-hand c?mer of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official ot by someone who is officially authorized to sign
on the recipient's behalf. Please return the form to the above
listed address. If you have any questions, please contact Laura
Jones at (404) 679-3154.
. GENERAL
INSTRUCfIONS:
This is to request final payment on the Local Assistance Grant of
the above referenced grant number. In making this request I
hereby certify that the "Scope of the Project" as identified in
Exhibit A of the above referenced Grant Agreement number has
been completed. I further certify that all funds provided by this
grant have been spent in accordance with the terms and conditions
of the Agreement and that all the information stated herein is true
and accurate.
CERTIFICATION:
Authorized'
Signature
E;ob Young, Kayar
Name and.Title
Date 1\ / '(/71
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Southside Outreach Community Program, Inc.
1930 Olive Road · Augusta, GA 30906 · (706) 736-2242
March 14, 2000
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Re: Request for Final Payment Form
Southside Outreach Tutorial has completed 85% of our project, and we are
requesting the [mal payment of our grant upon receipt of this letter.
Your cooperation will be highly appreciated.
Sincerely,
.~~t.t;Jit (~l~
E. L. Thomas, Registered Agent
Our MoUo:
To Help Enhance Education
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
r- , ' EASTVIEW RECEATION PARK
~:CIPIENT:
LA GRANT .
AGREEMENT
NUMBER: 98-C-LB183
. . LOCAL ASSISTANCE GRANT
" REQUEST FOR FINAL PAYMENT
.". -.
GENERAL
INSTRUCTIONS:
CERTIFICATION:
Authorized
Si ature
Name and Title
This form is to be completed once you have fulfilled the scope of
work as outlined in. your grant agreement, Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears. in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Officialor by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Thompson at (404) 679-3154. .'
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
.above rclerenced' Grant Agreement number has been completed. I
further certify ,that all funds provided by this grant havebeen.spentin
accordance with the terms and conditions of the Agreement and that
all the informatioh stated herein is true and accurate.
, Date "'1
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AUGUST A.RICHMOND COUNTY
ADMINISTRATOR'S CFACC
REQUEST FOR LOCAL ASSISTANCE .GRANT
Georgia Department of Community Affairs
60 Executive Park South, NE · Atlanta, Georgia 30329-2231
Local Assistance Grants are made pursuant to a.c.G.A. g50-8-8(a) which provides in pertinent part:
" The department shall make grants to eligible recipients or qualified local
governments, which grants are specified by amount, recipient, and purpose
in an appropriation to the department."
1. Recipient identified by the General Assembly.
City of Augusta
2. Amount appropriated by General Assembly.
S50,000
3. Purpose of the Local Assistance Grant as' specified by the General Assembly.
Construct a recreation complex in east Augusta
4. Detailed description of your project. (Explain in detail the nature of your project andJor what purpose the
Local Assistance Grant will be spent. Attach additional pages if necessary.)
The Local Assistance Grant will be used for the enlargement of Eastview
Comrrrunity Center. With the enlargement of the community center, a wider
variety of activities can be offered to the community. For ins~ance,
an after school program, a larger senior adult program, and summer day
camp activities will be offered at Eastview Community Center. Also,
with the enlargement of the community center, organizations such as the
25 Gents and the neighborhood w~tch will be able to utilize the facilit
for community meetings.
(See attachment for proposed enlargement)
5. (a) Expected proj~~t beginning date: 07
(b) Expected project completion date: 12
I .....ML I 9 8
I --1iL I 98
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6. Please list any additional funding sources and amounts to be used on the project. (This information is for DCA
records only-you are not required to provide additional funds to the project.)
Source Amount
Special Purpose Local Option Sales Tax
$100,000
7. Name, address and phone number of a contact person(s) who can supply additional' information concerning
your grant.
Name Robert Howard
Address P.O. Box 5596
2027 Lumpkin Rd.
Augusta'
City
Tel#:
(706) 796-5025
Name Ed Howerton
Address P.O. . Box 5596
2027 Lumpkin Rd.
Augusta
(706) 796-5025
City
Tel#:
-a
State GA Zip 30916-5596
State GA
Zip 30916-5596
I, the undersigned, do hereby certify that the Local Assistance Grant will be used for
the purpose(s) outlined above.
c( I ,J/~ f t5'
Date
For additional information or assistance, please contact: Laura Jones
(404) 679-3154
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Grant No. 98-C-LB 183
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STATE OF GEORGIA
COUN1Y OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS .
THIS AGREEMENT en.tered into this 14th day of May. 1998. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Augusta-
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia. desires to pr()mote the health and welfare of its ci~ens; and
:'WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
. WHEREAS, the Department is authoriz~d by the provisions of a.c.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein; ,
iNOW, THEREFORE. in consid~ration of the mutual covenants .and warranties contained herein
and other good and valuable, consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenartt as follows: '
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $50.000 to be
used s~llely for the purposes specified, in, the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
:l. Accountabilitv.' The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for' said funds in accordance with generally, accepted accounting
principles. Any funds not expended for cthepurposes provided herein shall be returned to the
Department. no later than completion of the project. ". .
:3. Disbursement of Funds. Subject to the availability of funds, for'such purpose. the
Departrpent shall pay the Recipient in a,ccordance with the following payment schedule:
$37.500
Within ten <;lays of the Department's receipt of the executed
Agreement.
$12.500
Upon receipt by.the Department of written certification of project
completion in accordance With .this Agreement. .
$50.000
Total Disbursement
4. Applicable Dates. The effective dah: of this Agreement is specified on page one.
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Grant No. 98-C-LB 183
Page 2 of 4
fj. Hold Harmless Obligations. The Recipient shall hold the Department. its agents and
employees, harmless from against any and all'daims resulting from or arising out of this Agreement.
including but not limited to, damage claims' for injury to persons or property. The Recipient has
requested the funds herein and expressly acknowledges that the Department. its agents and
employees. has neither assumed nor undertaken any legal duties to the Recipient or others except to
provide funds as agreed to herein. The Recipient agrees to make no claims or demands against the
Department. its agents or employees. for any damage that may result from or arise out of this
Agreement. even if such claims or demands are made against the Recipient.
E). Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents acnd employees of the Recipient have not -violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. a.c.G.A. ~45-10-20
through 1345-10-28 and a.c.G.A. ~36~67A(1) t~rough ~36-67A(4) and that the aforementioned parties
shall continuously comply with the. same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the. .Recipien~ have 'certified the same.
'? Enforceable and Legallv Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authoritY to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds: and t:hat a~l necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
8. Monitoring and Auditing. Upon request. the Recipient agrees to provide the
Department with any information. documents and/ or photographs the Department deems necessary
to monitor performance of this Agreemenf . The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting it~ administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made aVclllable to the Department upon request. The Recipient further agrees
that an accounting of these funds shall be included. in the next regularly scheduled audit or financial
statement of the Recipient and any future audits or financial statements until all expenditures of
Agreement funds have been accounted for. The Recipient acknowledges and agrees that any
unresolved findings of the Department. concerning expenditure of project funds. whether based on an
audit n:port. financial statement. project completion report or independent investigation of the
Department. shall preclude the Recipient from applying for or receiving any further grants' or other
funds from the Department. u'ntil such findings are .resolved to the satisfaction of the Department.
H. Open Meetine:s. The Recipi~nt certifies that in approving this Agreement. it has
complied with. all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia ;Annotated.
10. No Al!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the RecIpient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under tl:1is Agreement.
11. '. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained' by the Department.
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Grant No. 98-C-LBI83
Page 3 of 4,
12. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient:, (i) has failed to comply with the teqns of this Agreement in a timely map.ner: (ii) has failed to
complete all or a portion of the actions' requited under the Agreement: (iii) has' acted in any way
contrary to the purposes for which the grant'was awarded: or (iv) ,has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
13. Entire Mreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise, otherthan those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
](N WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first
written above.
FOR AUGUSTA-RICHMOND COUNTY
FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS
By6
A~test:-f.:41taf}l~/!I/ '
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TIlII documtnl IllProvtd as
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Attachments: Exhibit A. "Scope of Services"
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By:
n, Commissioner
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Attest:
Title:
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Grant No. 98-C-LB183
Page 4 of 4
EXHIBIT A
The Local Assistance Grant shall be used ,by Augusta-Richmond County to construct a recreation
complex in east Augusta.
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GtORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Zen Miller
GOVERNOR
May 14, 1998
p~
MAY 1 8 1998
Honorable Larry E. Sconyers, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
AUGUSTA-RICHMOND COUNTY
ADMiNISTRATOR'S OFFICE
Dear Mayor Sconyers:
This commits state funds in the amount of $50,000 to Augusta-Richmond
County to construct a recreation complex in east Augusta.
After reviewing the agreement, please execute it by signing and returning
two copies to me at your earliest convenience. I will sign for the Department and
rleturn a copy to you along with a check .for $37,500 representing the first payment
due under the contract.
The Department of Community Affairs is pleased to assist the General
Assembly and Augusta-Richmond County in the administration of this grant. If
you have any questions, please feel free to call me.
JH/lj a
Enclosure
ce: Richmond County Legislatiye Delegation
*
60 Executive Park South, N.E.. Atlanta, Georgia 30329-2231 · (404) 679-4940
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,','.':~o.EP.AR"TMENT' 'OF COMM~NITY' A'F~AI~~; ,:.
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. VEndor No: 0000013727" f
.-:,vendor Name:. AUGUS.T A- R'I CHMOND" COUNTY,"
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Application for Local Assistance Grant
Local Assistance Grants are made pursuant to O.c.G.A. ~50-8-8(a) which provides in pertinent part:
'The department shaD make grantS to eligible recipients or qU4lified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
Richmond Courity
. 2. Amount appropriated by Gene~ Assembly:
$75,000'
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements/construction for the Eastview Recreation Center in Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. Please provide a derailed description of the project. location. type of work to be initiated. and for what purposes the funds
awarded through this grant would be. used. Attach additional pages if necessary.
b. Please provide a budget for the proposed project. listing all revenues and expenditures.
Project Revenues
Project Expenditures
. ,-~ - ,- - --;'T.oCll AsSistanc~ Grant - -.- ,-.
Local Govc.
Other
Total
c. P'rovide expected project start up and project completion dates:
- -
---
B~nning Daze
Compktion Daze
~
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
August 16, 2000
i\1r. Tom Beck, Director
. Augusta Recreation Department
Augusta, Georgia 30906
Dear Tom:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your
agency through the efforts of our local Legislative Delegation for improvements/construction for
the Eastview Recreation Center. Please complete the highlighted areas on the form and return
promptly to my attention.
Should you have any questions or need any additional information, please feel free to call.
Very truly yours,
~
Lena J. nner,
Clerk of Commission
Enclosures:
'i
. 'I"
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COl\1;\<nSSIONER
Roy E. Barnes
GOVERNOR
July 12, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $75,000 in Local Assist('.nce Grant funds for Richmond
County has been included in the Amended Fiscal Year 100 L State Budget. A brief description of
the purpose for the grant is included on the enclosed application fonH. To begin the paperwork
nece:ss3ry to re~ei ve this grant, please complete in detail the attached application form a'1d retUf!l
it to !T:Y office Once we have received and approved the applicatia:;, \At will forward a contract
to you.
We are delighted to assist you with your community development acti vities.[f you have
questions, please contact Amy HiB at (404) 679-: 154 vI' Bobby ;~tevens at (404) 679-4943.
Thank YOLl.
Sincerely.
&un OJ 8dCQJJ
Jim Higdon
Commissioner
JH: bsa
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. . .
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60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
EQUAL HOUSING'~
OPPORTUNITY L:.J
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Application for Local Assistance Grant
1. Recipient identified by the Genei'al Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by General Assembly:
$75,000,00
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreational facility and adjacent facilities in Augustl/Richmond County
4. Infonnation Required by the Department of Community Affairs for Award:
a. Please forward a detailed description of the project, location, type of work: to be initiated, and
for what purposes the funds awai'ded through this grant would be used
. .'
, . .', .." '.. ,
This project will include the demolition of an old park house strUcture and the conStruction of
a new 3,720-sq. ft. community building. Along with this construction will be severnl elements
such as grading, asphalt paving and associated parking improvements, utility work,
landscaping, fencing, ball field lighting improvements and playground improvements.
Project budget is as follows:
Total budget: $510,000.00
SPLOST Phase ill $100,000
CDBG Funding $240,000
Local Assistance Grant $ 75,000
Other GLAC Grants $ 95,000
Expenditures to date (7/31/00) $ 21,201.13
Revised Budget
$488,798.87
Estimated Project Cost:
NE: .
Contingency: .
Total:
$433,975.00
$ 29,950.00(6.9%)
$ 24,873.87(5.7%)
$488,798.87
b. Please provide a budget for the proposed project,. listing all revenues and expenditures.
Local Assistance Grant
Local Govt.
Other GLAC Grants
Total
Project Revenues
$ 75,000.00
$318,798.87
$ 95,000.00
$488,798.87
Project Expenditures
$ 75,000.00
$318,798.87
$ 95,000.00
$488,798.87
c. Provide expected project start up and project completion dates:
, 10-1-00 05-31-01
.... ...., .. ,_:.,~___,~~,_,_,.BeginningDate___~_,_,-:-_._~_:.Complcrion Date.. _ ----:-.____ _-:-__:__'_.,_. __..,_~'~'~n,..
5. Contact Infonnation: Please provide the following contact information for the grant
Name:
Address:
Ron Houck
PO Box 5596
2027 Lumpkin Road
Augusta, State:
706-796-5025 Fa.,,<:
Georgia
706-796-4099
ZJp: 30916-5596
E-Mail: rh7792@co.richmondgaus
City:
Telephone:
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6. . Certification
I, the undersigned authorized representative of the local government described in this application, certify
that to the best of my knowledge, the information in this application is true and correct and the Local
Assistance Grant subject to this application will be used for the purposes outlined above. I further certify
the I ovemment descnbed in this application has all requisite power and authority to expend fundS for
the ses ,.," t fO? herein. .
&~ 8/18/00
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Name (please print)
Mayor
Title
Office of The Clerk of Commission..
August 16, 2000
Mr.. Tom Beck, Dire<::tor
Augusta Recreation Department
Au~:usta, Georgia 30906
Dear Tom:
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your
agency through the efforts of our local Legislative Delegation for improvements/construction for
the Eastview Recreation Center. Please complete the highlighted areas on the form and return
promptly to my attention.
Should you have any questions or need any additional information, please feel free to call.
Very truly yours,
41,
Lena J. nner,
Clerk of Commission
End osures:
--- -~"~--- ~--.. -, -~-----
. . .
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Dnv J<: Rarnes
September 1, 2000
~I/l aU
1{~1/t1'4
,\lOR
Honorable Bob Young
Ma:/or of Augusta
530 Greene Street
Augusta, Georgia 309 I I
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $75,000 to Richmond
County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals. with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution, Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge'that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
re~resenting the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404,679.3154 or Bobby Stevens at 404.679.4943,
Sine. erelYjJ' ~ .
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Jim Higdon . , ,_ U
Commissioner
~F"P 05 2000
JH/cm
Enclosure
cc: Augusta County Legislative Delegation
Mayor's UfjiC6
Augusta-Richmond County
eQUAL HOUSING 1~
OPPORTUNITY ..:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 . (404) 679-4940
www.dca.state.ga.us
An Equal Oppommity Employer
* Recycled Paper
Grant No. Ol-C-L-431
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
TIDS AGREEMENT entered into this 28th day of August 2000, by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient").
WHEREAS. the $tate of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is bene:ficial to the administration of programs to assist the citizen's of the state; and
WHEREAS. the Department is authorized by the provisions of O.C.G.A.S50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authqrity to enter into this Agreement and
expend funds for the pUI-poses set forth herein;
NOW. THEREFORE, in consideration of the mutual covenants and warranties .contained
herein and other good and valuable consideration. the receipt and sufficiency. of'.which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient, and the Recipient hereby accepts. an amount not to exceed $75,000 to be
used solely for the purposes specified in the attached Exhibit A. which is iricorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv.The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
,3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the follOwing payment schedule:
,$56,250. ____ Wit4in. ten..days.oLthe,Department's,receipt of the"ex:ecuted~__-:_____~____
Agreement. '.
$18,750
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$75.000
Total Disbursement
,i. Applicable Dates. The effective date of this Agreement is specified on page one.
Grant J~o. 01-C-L-431
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances, ru~es or regulations. including but not limited to. O.C.G.A. 945-10-20
through g45-l0-28 and O.C.G.A. 936-67A(l) through S36-67A(4) and that the aforementioned parties
shall continuously comply With the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lel!allv Bindinl! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and Will be taken in
conformance With all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitorinl! and Auditing. Upon request. the Recipient agrees to provide the
Department With any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance With all
applica.ble laws. Such documentation shall be retained for at least three years from the completion Of
said project and shall be made available to the Department upon request: The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
fmancial statement of the Recipient and any future audits or financial statements until all
expend.itures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement, project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreement. it has
complied With all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No A.!!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency "relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. With or Without cause.
upon flve business days written notice to the Recipient. If at the time of tennination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
-- , __.J.J... _ Satisfaction. In,ti1e_ event .t:h~ ,QepWment. determines.__in_its. sole..piscretion. _thaLthe,__..,
Recipient: (i) has failed to' comply With the terms of this Agreement in a timely manner; (H) 'has failed to
complete all or a portion of the actions required under the Agreement; (Hi) has acted in any way
contraJ:Y to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
.... '.
. Grant No. 01-C-L-431
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church. sect. cult, or religious denomination or of any sectarian institution." Ga. Const..
Art. I, Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. AU'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious:' connotes faith in God. 153 Ga. at 433. or. as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization." with "a common system of
faith." :'holding sentiments or doctrines" w~ich distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom, practice. relationship. or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out.of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Wi.thout limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13.. Entire A.l!reement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or' otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing. .
[Executions on following page]
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Grant No. Ol-C-L-431
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
FOR THE DEPARrMENT OF COMMUNI1Y AFFAIRS
By:
By:
:.~~
Attachments: Exhibit A, "Scope of Services"
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Grant No. Ol-C-L-431
Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used Richmond County for improvements/construction for the
. Eastview Recreation Center in Richrriond County.
· If tJ.~e preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
· To illustrate. suppose the appropriation is for.a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is.a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
..... --_. - .,.......-----....-- --.-......---.--.,,--- --.--'--------------- --- -~~.~--r-- -___ _~_--..'
"
;
!
i
Office of The Clerk of Commiss~on
Nancy Morawski
Deputy Clerk
i
Room 806 ~ Municipal Building
530 Greene Street - A~GUsrA, GA. 30911
(706) 821-1820 - ~AX (706) 821-1838
,
Lena J. Bonner, CMC
Clerk of Commission
July 18, 2000
Honorable Charles W. Walker, Majority Leader
State Senate
Stateof Georgia
P.O. Box 1282
Augusta, Georgia 30903-1282
Dear Senator Walker:
Enclosed are the Department of Community Affairs' Local Assistance Grant applicati~:m forms
for the Fiscal Year 2001 State Budget for the following organizations }
,~'
ORGANIZA TIONS
Augusta Ballet .5i; ,,- f.8
Delta House, Lucy Laney Museum
Eastview Recreation Center
Safe Communities Coalition of Augusta
National Legacy Foundation
CSRA Economic Opportunity Authority ~.-dA\
Delta Leadership Training Program
Lucy Laney High School
Souths ide Tutorial Program
AMOUNT OF GRANT AWARD,
$20,000
$20,000
$75,000
$20,000
$150,000
$40,000
$16,000
Application sent to Board of Education by DCA
$32,000
~I
t=
;
Once the applications are completed, please return to my attention and I will h~ve them
forwarded to DCA along with a cover letter from Mayor Young. Also, please have th~ enclosed
contracts execute by the agencies, which is needed to aid in the release of funds. All of the grant
awards will be returned to you for distribution.
- -- -- -- --'-' Should-you have any. questions,or need .any,~l(;lgitioJt~LinfoI!!!a~,~n.'J)I~~~_~~~~_Er~~__~<?_c~_~~__ ___
:Enclosures:
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INVOICE:
NUMBEFl
. INVOICE.
DATE .
STATE.oF GEORGIA
DEPARTMEN.T OF COMMUN I TY AFFAIRS
ATLANTA'. GA
BANK' noo~ 1000
GROSS'
AMOUNT
. 7,50a.00
, '. 1'875 00
15.~00a' Co.
30:000.:00.'
. '12 000 00.
15:000.:00.
18,.750.. CO
18' 750. 00.
58 :.250.: 00.
. g:., 375.. Co.
ChOCk No,'"
Check Dale:
Check Total:.
bCo.0041~0.5 .,
()9/27/7000.
.$:184.;500.:,0.0.
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Vendor No: 00CIOD13727
Vendor Name: AUGiUSTA-R ICHMo.ND COUNTY
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APPROVED
APR 0 6 1998
L.
9c:J
~
Motion to authorize the Mayor to execute' contract with the
Department of Community Affairs subject.to the approval of Legal
Counsel and the Administrator for the attached sub-recipients grant
awards.
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,. ,.--~-,-.,,' .'-..- 0 '~ri'R' ,. ,_,0' ("'-,.._~----.---....,~-_....... _ ~"-"":':'"T,-.~""r.-:"'~""'~,~:-7;'_":_''-'''~-';':::~J_':'~:' ::":i-".h:~." '''. ~....,;,."..."", ,O~o",'
:' .: .'. yf: "U:~\I~UI-nl,", 1111'" IU VVUI ny
~"~~RAM,. L~al Assist~nc I j
,,y- '''FY 98 . W ~ DESCRIPTION
. _ AMOUNT $2~i,OOO 6: 1 J;J -7 ~
nlvnlVIVI~U
Operation of Augusta-Richmond Opportunities
Center's after school program
NAME Augusta-Richmond County
PROGRAM Local Assistance
FY 98 ...J ').~~
. V" ~rvUivtJ
AMOUNT $5(),OOO . '1)t\ I ~}
.. ~ usta Housing Authority ,
PROGRAM Loc:al Assistance
FY 98
RICHMOND
.,'/>\
1S\.~ f?O,ODU
DESCRIPTION Construct a . recreation complex in ~ast,Augu.sta
RICHMOND
of Golden Harvest Food Bank
NAME Augusta-Richmond County
RICHMOND
PROGRAM Local Assistance J!4
'D
FY 98 \Gte?' iSO DESCRIPTION Purchase of property tor the Southeastern
AMOUNT $2!),OOO <r ~~\ ~\1 , Firefighters Bum Foundation
~..A~
NAME Augusta-Richmond coun~~ ?> \)~~\:!' RICHMOND
PROGRAM Local Assistance (l.: ~ ~
FY 96 " '~, f i) \}:J~ DESCRIPT10N Lighting for West Augusta Little League
V:; ~ t/~
AMOUNT $1 ;~,ooo "~ C\ ~~
NAME Augusta-Richmond County RICHMOND
~ROGRAM Local ASsistancen.,~ .qj(~ j)\ . . .
FY 98 ~ Jll'J:~b~bESCRIPTION Lighting for Master City Uttle League
AMOUNT $1:~.OOO L\%
NAME Augusta-Richmond County
RICHMOND
::lROGRAM Loc:al Assistanc~ J.
FY 98' ~~rot)1)\ (h'fjl RESCRIPTION Operations of Hope House for Women
~\ S 1 ~ ~v :tr'7,fk .
~MOUNT $21),000 ; o..~" ~~ i-Vr-~ .' .
NAME Augusta-Richmond County RICHMOND
PROGRAM LOGal Assistance gec'~~ .
. FY-~ 98 ." '. u. ,.,~. ~DEsCRriON-op;~~ti~n ~T~o~fnunitY based'programs'-~-'~-'- ----.--
AMOUNT $1:20,000
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Grant No. 98-C-LB183
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
'rIDS AGREEMENT entered into this 14th day of May, 1998. by and between the Department
of Community Affairs of the Sta,te of Georgia (hereinafter referred to as the "Department") and Augusta-
Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
. W'HEREAS, the ~tate of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
W'HEREAS, the Department is authorized by the provisions of a.c.G.A. 850-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend :funds for the purposes set forth herein;. .
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained herein
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1.\ Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $50,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2:. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall. be returned to the
Departrr.lent. no later than completion of the project.
3:. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the follOwing payment schedule:
$37.500
Within ten days of the Department's receipt of the executed
Agree,~~nt~,,~,_ '___"'~"_'''_'__''__'_'' ___,______ "_ ,__, -c- ___ __.___'
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$12,500
$50.000
Total Disbursement
4.. Applicable Dates. The effective date of this Agreement is specified on page one.
'\
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"
Grant No. 98-C-LB183
Page 2 of 4
!5. Hold Harmless ObIil!ations. The Recipient shall hold the Department. its agents and .
employees. harmless from against any and all claims resulting from or arising out of this Agreement.
including but not limited to. damage claims for injury to persons or property, The Recipient has
requested the funds herein and expressly. acknowledges that the Department. its agents and
employees. has neither assumed nor undertaken any legal duties to the Recipient or others except to
provide funds as agreed tei herein. The Recipient agrees to make no claims or demands against the
Department. its agents or employees. for any damage that may result from or arise out of this
Agreement. even if such claims or demands are made against the Recipient.
H. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest' laws. ordinances. rules or regulations. including but not limited to. a.c.G.A. 845-10-20
through 845-10-28 and a.C.G.A. 836-67A(1) through 836-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that alL officials of the Recipient have certified the same.
7. Enforceable and Lel!a11v Bindinl! Act. The Recipient certifies that it is duly.organized.
validly existing and in good standing under the laws of the State of Georgia; that' it has all the
requisite power and authoritj to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
8. Monitorinl! and Auditinl!. . Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled audit or financial
statement of the Recipient and any future audits or financial statements until all expenditures of
Agreement funds have been accounted for. The Recipient acknowledges and agrees that any
unresolved findings of the Department concerning expenditure of project funds. whether based on an
audit report. financial statement. project completion report or independent investigation of the
Department. shall preclude the Recipient from applying for or receiving any further grants or other
funds from the Department. until such findings are resolved to the satisfaction of the Department.
~~. Open Meetines. The Recipient certifies that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
10. No A.e:encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent OL representative, of the Qepartment._ __ The, Re_cipienLspall_ be_ ~()l~ly'___, _
respons:ible for performing any and all obligations under this Agreement.
lll. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
't
..,.';:
,'1 1 ~ .
Grant No. 98-C-LB 183
Page 3 of 4 .
12. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary' to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
13. Entire Mreement. This Agreement constitutes the entire agreement among and
. between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
](N WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first
written above.
FOR AUGUSTA- RICHMOND COUN1Y
FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS
By6
By:
Attest:~dflflM1$/
. TItle: L
e.u-O
Attest:
Title:
~{)~
Attachments: Exhibit A. "Scope of Services"
~-- ~,~~ - - --- .,;..-.- ....
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Grant No. 98-C-LB183
Page 4 of 4 ..
EXHIBIT A
The Local Assistance Grant shall be used by Augusta-Richmond County to construct a recreation
complex in east Augusta. .
-.. ......--_. -_..~._~- _.__._-2.._._ --.-~---__. _.._ _.. __. _ __ _~ _ _ _ __._ _ ___..~ .____. _ __o..~_ .___ __. _~_O__U __. _ L_O _~__~_~. _ _. ..... . '_0 ~___ __._ ._., __ _ '.. _'.__"P _ .
:-\ ""~.
"
STATE OF GEORGIA GRANT CERTIFICATION FORM
4~" '.1'
As required by House Bill 1364 of th~ 1998 Session of the General Assembly, each grant of state
funds to a l?cal government from the. governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant <:ertification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one cPpy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Deparfment of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form: Please note that one form should be used for
each grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local-
Government Officials."
3. Attach Independent Accountant's Report. .
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
aud,ited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteri.a for an agreed upon procedures engageinent in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the proce~ures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application and award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; arid evaluation of the local government's documentation of expenditw'es. The
purpose of these procedures is to comply with the provisions of House Bill 1364-requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made.
6. Wh~:ther the local government engages an independent certified public accountarit to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the CodificatIon of
Statc~ments on Standards for Attestation Engagements. _
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address. listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
or.
;" .:" '. STATE OF GEORGIA GRANT CERTIFICATION FORM
A Local Government
B Information For Year Ended
!
.
C State Awarding Agency
,
D Grant Identification Number
;
E Grant Title
F Grant Award Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
.
Revenue)
I Grant Receipts or Revenue
Recognized
J Gr;mt Disbursements or
Expenditures
K BaIance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line 1)
Certification of Local Government Officials
I have reviewed the information presented above and certify that.it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature: of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
'i
~
".\.,~ ..
Indeoendent Accountant's Reoort
- - -
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.] . .
Management is responsible for [name of government]'s compliance with this requirement. Our
. responsibility is to I express an opinion on management's ass~rtion about the [name of
government]' s compliance based on our examination. .
"
Our -examination was made in accordance with standards established by the American Institute of
Cert:lfied P:ublic Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
proc'edures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name ofgovernment]'s compliance with the specified requirement.
In our opinion, management's. assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
AI
Office of The Clerk of Commission
Lena' J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEJVIORANDUlVI
TO: Ms. Donna Williams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: July 25, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks from the Georgia Department of Community Mfairs in the amount of
$33,125 and $5,000, which represents [mal payment of following grant awards. Please issue
Augusta-Richmond County checks to the following Local Assistance Grant recipients:
, ORGANIZATIONS GRAJ.~T NUMBER GRAi~T AMOUNT
Augusta Recreation 01-C-L431 $18,750
Eastview Park
.
Augusta Recreation 01-C.L-323 $11,250
Eastview Park
Safe Communities o I-C- L-652 $ 5,000
CSRA Transition Ctr. Ol-C-L-432 $ 3,125
Thank you for your continued assistance.
Enclosures:
Cc: Mr. Tom Beck, Director Augusta Recreation
.t..
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COM~\1ISSI0NER
Roy E. Barnes
GOVERNOR
July 23,2001
Honorable Bob Young
Mayor of Augusta/Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $33,125.00 representing the final payments under the
following Local Assistance Grants:
Grant # 01-C-L-431 $18,750 Crl-s-rVI ~
Grant # 01-C-L-323 $11,250 ~JI) t;-t.U
Grant # 01-C-L-432 $ 3,125 IRMSI7IPIJ' ere,
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
~d~
Commissioner
JH/cm
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L..:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
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Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835 .
E-mail: mayoryoung@co.richmond.ga.us ,
,July 3, 2001
,Dear Commissioner Higdon:
{/) I rflO
71/~)61 ~1:ctt~
f 'tfrI~coU~
,. Honorable Jim Higdon, Commissioner,
Georgia Department of Community Mfairs
. 60 Executive Park South, NE
. Atlanta, Georgia 30329-2231
Enclosed are the following Local Assistance Grant Requests for final payment:
I
ORGANIZATION
Au usta Eastview Park
Augusta Eastview Park
Augusta Eastview Park.
GRANT NUMBER
01-C-L-43,1 ,t:~ /t'1I'"'&.J
01-C-L-323 I'
98-CLB-183
As always, we appreciate your continued assistance in the administration of Augusta's grant
awards.
Enclosures:
"
;,
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Vendor. No: . 00000.13.72.7,. .. '. '."
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Office of the Mayor
Bob Young, Mayor
Room 806, Municipal Building
530 Greene Street, Augusta, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-mail: mayoryoung@co.richmond.ga.us ,
July 3,2001
Dear Commissioner Higdon:
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Honorable Jim Higdon, Commissioner
Georgia Department of Community Mfairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Enclosed are the following Local Assistance Grant Requests for fInal payment:
ORGANIZATION
Au usta Eastview Park
Augusta Eastview Park
Augusta Eastview Park
GRANT NUMBER
01:-C-L-431 .~T': ~
01-C-L-323 I'
98-CLB-183
As always, we appreciate your continued assistance in the administration of Augusta's grant
awards.
Enclosures:
~\
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231
RECIPIENT:
EASTVIEW RECREATION CENTER
LA GRANT
AGREEMENT
NUMBER: o l-C-L-43 1
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRU~TIONS:
CERTIFICATION:
Authorized
Si nature
Name and Title
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The, certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
addtess. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and th~.t
all the information stated herein is true and accurate.
Bob Young,
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Application for Local Assistance Grant
Local Assistance Grants are made pursuant to o.e.G.A. ~50-8-8(a) which provides in pertinent part:
'The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
I. Recipient identified by the General Assembly in Appropriations Act:
Richmond County
2. Amount appropriated by General Assembly:
$75,000.
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements/construction for the Eastview Recreation Center in Richmond County
4. Information'Required by the Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Gove.
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
Beginning Date
Completion Date
. .-
Office of The Clerk of Commission
Lena ], Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
August 16, 2000
Mr. Tom Beck, Director
. . Augusta Recreation Department
Augusta, Georgia 30906
Dear Tom:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your
agency through the efforts of our local Legislative Delegation for improvements/construction for
the Eastview Recreation Center. Please complete the highlighted areas on the form and rerum
promptly to my attention.
Should you have any questions or need any additional information, please feel free to call.
Very truly yours,
Enclosures:
'<.
.-
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12, 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $75,000 in Local Assist(.nce Grant funds for Richmond
County has been included in the Amended Fiscal ,y ear~OO I State Budget. A brief description of
the purpose for the grant is included on the enclosed application f0I111 , To begin the paperwork
necessaTY to re~ei ve this grant, please complete in detail the attacheu application form and retum
it to my offlce Once we have received and approved the appJicati,-):;, \\t: \Viii forward a contract
to you.
We are delighted to assist you with your community development activities. If you have
questions, please contact Amy lIdl at (404) 679-: 154 (Jr Bobby Stevens at (404) 679-4943.
Thank you.
Sincerely,
~ dJSd(QfJ
Jim Higdon
Commissioner
JH: bsa
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
Application for Local Assistance Grant
1. Recipient identified by the General Assembly in Appropriations Act:
AugustalRichmond County
2. Amount appropriated by General-Assembly:
$75,000.00
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreational facility and adjacent facilities in AugustalRichmond County
4. Information Required by the Department of Community Affairs for Award:
a. Please forward a detailed description of the project, location, type of work to be initiated, and
for what purposes the funds awarded through this grant would be used.
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TItis project will include the demolition of an old park house structure and the conStrUction of
a new 3, no-sq. ft. community building. Along with this construction will be several elements
such as grading, asphalt paving and associated parking improvements, utility work,
landscaping, fencing, ball field lighting improvements and playground improvements.
Project budget is as follows:
Total budget: $5l0,000.00
SPLOST Phase III $100,000
CDBG Funding $240,000
Local Assistance Grant $ 75,000
Other GLAC Grants $ 95,000
Expenditures to date (7/31/00) $ 21,201.13
Revised Budget
$488,798.87
$433,975.00
$ 29,950.00(6.9%)
$ 24,873.87(5.7%)
$488,798.87
Estimated Project Cost:
NE:
Contingency:
Total:
b. Please provide a budget for the proposed project,. listing all revenues and expenditures.
Local Assistance Grant
Local Govt.
Other GLAC Grants
Total
Project Revenues
$ 75,000.00
$318,798.87
$ 95,000.00
$488,798.87
Project Expenditures
$ 75,000.00
$318,798.87
$ 95,000.00
$488,798.87
c. Provide expected project start up and project completion dates:
10-1-00 05-31-01
Beginning Date Compld:ion Date
5. Contact Information: Please provide the following contact information for the grant
Name:
Address:
Ron Houck
PO Box 5596
2027 Lumpkin Road
Augusta, State:
706-796-5025 Fax:
Georgia
706-796-4099
Zip: 30916-5596
E-Mail: rh7792@co.richmondga.us
City:
Telephone: .
6. Certification
I, the undersigned authorized representative of the local government described in this application, certify
that to the best of my knowledge, the information in this application is true and correct and the Local
Assistance Grant subject to this application will be used for the purposes outlined above. I further certifY
the I overnment described in this application has all requisite power and authority to expend funds for
the ses.. t f01 herein.
[< 8/18/00
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Mayor
Title
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Office of The Clerk of Commission,
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
August 16, 2000
Mr. Tom Beck, Director
Augusta Recreation Department
Augusta, Georgia 30906
Dear Tom:
Enclosed is an application form from the Georgia Department of Community Affairs regarding
the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your
agency through the efforts of our local Legislative Delegation for improvements/construction for
the Eastview Recreation Center. Please complete the highlighted areas on the form and return
promptly to my attention.
Should you have any questions or need any additional information, please feel free to call.
Very truly yours,
Lena 1. nner,
Clerk of Commission
Enclosures:
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
,,- --____llmdLR\lrnes
September I, 2000
Msrrll erJ
1{~7'/tJl/
.~OR
Honorable Bob Young
Mayor of Augusta
530 Greene Street
Augusta, Georgia 309 I I
----..
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $75,000 to Richmond
County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item ] 2) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, 1 again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3 J 54 or Bobby Stevens at 404.679.4943.
Sinc:reIY~
~don
Commissioner
RECEIVED
JH/cm
Enclosure
cc: Augusta County Legislative Delegation
~rp 05 2000
Mayor's UiiiCc
Augusta-Richmond County
EQUAL HOUSING ~
OPPORTUNITY L.:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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~ fe(ll'ation&parks
MEMO
TO I-ILVVA. Go l'\ V\.Q..r
IFROM t20 tJ \ ~ u\.\.Lk-
. DATE &'- \ CD - 00
For Your Information
F or Your Approval
---X Per Your Request
For Your Attention
Note and File
Note and Forward
Please Advise
Please Reply
Send Copy
Please See Me
. COMMENTS
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Grant No. 01-C-L-431
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 28th day of August 2000. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of a.C.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authqrity to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE. in consideration of the mutual covenants and. warranties. contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $75.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountability. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
. Department shall pay the Recipientin accordance with the following payment schedule:
$56.250
Witl].in ten days of the Department's receipt of the executed.
Agreement. :
$18.750
Upon receipt by the Department of written certification-of project
completion in accordance with this Agreement.
$75.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
Grant No. 01-C-L-431
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances, rules or regulations, including but not limited to, O.C.G.A. ~45-1O-20
through ~45-10-28 and a.c.G.A. ~36-67A(l) through !336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the. Recipient have certified the same.
6. Enforceable and Legallv Bindinl! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditing. Upon request. the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books, records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based on an audit report, financial statement. project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter l4 of Title 50 of the Official Code of
Georgia Annotated.
9. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement, with or without cause,
upon five business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the'Department determines, in its sole discretion, that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (H) has failed to
complete all or a portion of the actions required under the Agreement; (Hi) has acted in any way
contrary to the purposes for which the grant was. awarded; or (iv) has violated any federal, state or
local law, ordinance or regulation, the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
Grant No. 01-C-L-431
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall eve!' be taken from the public treasury. directly or indirectly, in
aid of any church. sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I. Sec. II, Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange, l53 Ga. 428 (l922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, l53 Ga. at 433. or, as the dictionary puts it, belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." l53 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Mreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
,.
. Grant No. 01-C-L-431
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE RECIPIENT
FOR THE DEPARTMENT OF COMMUNIlY AFFAIRS
By:
By:
~~
Attachments: Exhibit A, "Scope of Services"
"
Grant No. Ol-C-L-431
Page 5 of 5
EXHmIT A
The Local Assistance Grant shall be used Richmond County for improvements/construction for the
Eastview Recreation Center in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity. such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for ,a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
......
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,STATE OF GEORGIA GRANT CERTIFICATION FORM
As required by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opy of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
~ grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application and. award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
purpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made. .
6. Whether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us
,.....
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- STATE OF GEORGIA GRANT CERTIFICATION FORM
A Local Government
B Information For Year Ended
I
.
C State Awarding Agency
,
D Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Dererred
Revenue)
I Grant Receipts or Revenue
RecogDized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line 1)
Certification of Local Government Officials
I have reviewed the information presented above and certify that. it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express purpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received.
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
.
Indevendent Accountant's ReDort
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is responsible for [name of government]'s compliance with this requirement. Our
responsibility is to' express an opinion on management's assertion about the [name of
government]'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name of government]' s compliance with the specified requirement.
In our opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 ;.. Munidpal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: October 4, 2000
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $184,500 from the Georgia Department of Corhmunity
Affairs. Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients.
ORGANIZATION GRANT NUMBER GRANT AMOUNT 'I
v'Neighborhood Improvement, rnc o I-C-L-422 $ 7,500
, Shiloh Comprehensive Center o l-C-L-423 $ 1,875
~ I..Jtlbv Augusta Ballet o I-C-L-424 $15,000
. v... tildCSRA Economic Opportunity 01-C-L-425 $30,000
J; hMDelta Leadership Training 01-C-L-426 $12,000
i ~\. Delta House Lucy Laney 01-C-L-427 $15,000
· . Museum
j Imperial Theater " o I-C-L-428 $18,750
v Woodrow Wilson House o I-C-L-429 $18,750
Eastview Recreation Center o I-C-L-431 $56,250
.; CSRA Transitional Center OI-C-L-432 $ 9, 375
These awards represent seventy-five percent (first payment) of the total grant award for each
recipient. Please return all checks to. me so that they can be forwarded to the appropriate State
Representative for distribution.
Should you have any questions or need any additional information, please feel free to caLI.
Thank you for your continued assistance.
Enclosure:
Check
Office of The Clerk of Commis~ion
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
,
Room 8061- Municipal Building
530 Greene Street - A'UGUSTA, GA. 30911
(706) 821-1820 - ,FAX (706) 821-1838
July 18, 2000
Honorable Charles W. Walker, Majority Leader
State Senate
State of Georgia
P.O. Box 1282
Augusta, Georgia 30903-1282
Dear Senator Walker:
Enclosed are the Department of Community Affairs' Local Assistance Grant applicati(~n forms
for the Fiscal Year 2001 State Budget for the following organizations i
ORGANIZATIONS AMOUNT OF GRANT AWARD' I
cti , '1 Augusta Ballet Sf,!,.J.U-,. fi ~ $20,000 Ej
Delta House, Lucy Laney Museum $20,000
Eastview Recreation Center $75,000 I
Safe Communities Coalition of Augusta $20,000 I
I
National Legacy FOlmdation $150,000 i
~/11 CSRA Economic Opportunity Authority ~.--d,~h ~, $40,000 I
Delta Leadership Training Program --cT $16,000 I
i
Lucy Laney High School Application sent to Board of Education by DCA I
Southside Tutorial Program $32,000 ,
Once the applications are completed, please return to my attention and I will h~ve them
forwarded to DCA along with a cover letter from Mayor Young. Also, please have the [enclosed
contracts execute by the .agencies, which is needed to aid in the release of funds. All of1the grant
awards will be returned to you for distribution.
Should you have any questions or need any additional information, please feel free to call.
Enclosures:
0'9/26/20'0'0'.
0'9/26/20'0'0".
0'9'126/20'0'0'.
, 0'9/26/20'0'0"
, 0'9/26/20'0'0"
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BANK 110'0'-100'0'
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Page 0'0'1 OF 0'0'1
Vendor No: 0'0'0'0'0'13727
VandorName; AUGUSTA-RICHMOND COUNTY
STATE OF GEORGIA
DEPAIUflIENT OF COfllfllUNITY AFFAIRS,
INVOICE
NUMBER
'C1-C-l-422
'C1'-C-L~423
:C1-C-L-424
,C1-C-L-425
;O"1'-C-l:;-426
: C1:-C'-L~427
.:'C1:"C-L~42B
;C1'~C.-l-429
:C1-C-L-431
.C1-C-L-432
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I
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
October 2, 2000
Honorable Bob Young
Mayor of Augusta
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $184,500.00 representing the first payment under the
following Local Assistance Grants:
#01-C-L-422 $7.500
#Ol-C-L-425 $30,000
#Ol-C-L-428 l8,750
#Ol-C-L-432 9,375
#01-C-L-423
#01-C-L-426
#Ol-C-L-429
$l,875
$l2,000
$l8,750
#Ol-C-L-424
#01-C-L-427
#01-C-L-431
$15,000
$l5,000
$56,250
Also enclosed are copies of the executed contracts for your files and the Local Assistan'ce Grant
Request for Final Payment Form. This form must be completed and returned once you have c()mpleted
your project and expended the full amount of the grant funds. Upon receipt of this form we \~'ill issue
the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State:Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law. failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a m,andatory
return of the funds to the State. If you have any questions about these reporting requirement,s, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.;
I am pleased that we were able to assist you with the funds provided. If you have any q'uestions,
please call Amy Hill at (404) 679-3l54.
Sinc~rel~ (.., .l,
C1~~,-
J[~igdOn
Commissioner
JH/cm
Enclosures
eQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.R. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
-'-
......~
r
Application for Local Assistance Grant
Local Assistance Grants are made pursuant ro O.C.G.A. ~50-8-8(a) which provides in pertinent part:
'The department shaD make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Ace:
Richmond County
2. Amount appropriated by General Assembly:
$75,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements/construction for the Eastview Recreation Center in Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary. .
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Govt.
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
&ginning Date
Completion Date
~~~
r .-
6. Ce~cation
I, the Wldersigned authorized representative of the local government described in this application, certify
that to the best of my knowledge, the information in this application is true and correct and the Local
Assistance Grant subject to this application will be used for the purposes outlined above. I further certify
the I ovemment descnbed in this application has all requisite power and authority to expend funds for
the ses t fort herein
~(
8/18/00
Date
Mayor
Title
-
~ .
~
Application for Local Assistance Grant
1. Recipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by General Assembly:
$75,000.00
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreational facility and adjacent facilities in Augusta/Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. Please forward a detailed description of the project, location, type of work to be initiated, and
for what purposes the funds awarded through this grant would be used.
This project will inchide the demolition of an old park house structure arid the constniction of
a new 3,no-sq. ft. community building. Along with this construction will be severnl elements
such as grading, asphalt paving and associated parking improvements, utility work,
landscaping, fencing, ball field lighting improvements and playground improvements.
Project budget is as follows:
Total budget: $510,000.00
SPLOST Phase III $100,000
CDBG Funding $240,000
Local Assistance Grant $ 75,000
Other GLAC Grants $ 95,000
Expenditures to date (7/31/00) $ 21,201.13
Revised Budget
$488,798.87
$433,975.00 .
$ 29,950.00(6.9%)
$ 24,873.87(5.7%)
$488,798.87
, Estimated Project Cost:
NE:
Contingency:
Total:
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Local Assistance Grant
Local Govt.
Other GLAC Grants
Total
Project Revenues
$ 75,000.00
$318,798.87
$ 95,000.00
$488,798.87
Project Expenditures
$ 75,000.00
$318,798.87
$ 95,000.00
$488,798.87
c. Provide expected project start up and project completion dates:
10-1-00 05-31-01
Beginning Date Complaion Date
5. Contact Infonnation: Please provide the following contact information for the grant
Name:
Address:
Ron Houck
PO Box 5596 .
2027 Lumpkin Road
Augusta, State:
706-796-5025 Fax:
Georgia
706-796-4099
Zip: 30916-5596
E-Mail: rh7792@co.richmondga.us
City:
Telephone:
.
.
.'
~.
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 12, '2000
Honorable Bob Young, Mayor
Augusta.:.Richmond County.
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
I am pleased to advise you that $75,000 in Local Assistmce Grant funds for Richmond
County has been included in the Amended Fiscal Year 100 L State Budget. A brief description of
the purpose for the grant is included on the enclosed application form. To begin the paperwork
necessary to re~eive this grant, please (:;omplete in detail the attached application form and retum
it to my office Once we have received and approved the appli(;ativ~, 'We will forward a contract
tv you.
Vv'e are delighted to assist you with your community development acti vities. (f you have
questions, please contact Amy BjJl at (404) 679-: l54 (Jr Bobby Stevens at (404) 679-4943.
Thank YOL!o
, Sincerely,
&m rt1~d(Qj)
Jim Higdon
Commissioner
JH:bsa
Enclosure
EQUAL HOUSING. ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
All Eqltal Opporlunirv Emplo,ver
@ Recycled Paper
. '
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: October 4,2000 .
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $184,500 from the Georgia Department of Community
. Affairs. Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients. '
ORGANIZA nON GRANT NUMBER GRANT AMOUNT
hlNeighborhood Improvement, Inc 01-C-L-422 $ 7,500
, Shiloh Comprehensive Center o l-C- L-423 $ 1,875
c~ ~ Augusta Ballet 01-C-L-424 $15,000
V.<I iMlCSRA Economic Opportunity o l-C- L-425 $30,000
7 , J: 0 1',T'lelta Leadership Training o l-C-L-426 $12,000
1 ~~ belta House Lucy Laney o l-C-L-427 $15,000
Museum
d Imperial Theater 'v 01-C-L-428 $18,750
v' Woodrow Wilson House o l-C-L-429 $18,750
Eastview Recreation Center 01-C-L-431 $56,250
..; CSRA Transitional Center o l-C-L-432 $ 9, 375
These awards represent seventy-five percent (first payment) of the total grant award for each
recipient. Please return all checks to me so that they can be forwarded to the appropriate State
Representative for distribution.
Should you have any questions or need any additional information, please feel free to call.
Thank you for your continued assistance.
Enclosure:
Check
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
July 18, 2000
Honorable Charles W. Walker, Majority Leader
State Senate
State of Georgia
P.O. Box 1282
Augusta, Georgia 30903-1282
Dear Senator Walker:
Enclosed are the Department of Community Affairs' Local Assistance Grant application forms
for the Fiscal Year 2001 State Budget for the following organizations
ORGANIZATIONS AMOUNT OF GRANT AWARD
<<11'1 Augusta Ballet ~~ ~ $20,000
Delta House, Lucy Laney Museum $20,000
Eastview Recreation Center $75,000
Safe Communities Coalition of Augusta $20,000 i
National Legacy FOl:lndation $150,000 ,
f611 '1 CSRA Economic Opportunity Authority T , \ I ".L-, $40,000
Delta Leadership Training Program $16,000
Lucy Laney High School Application sent to Board of Education by DCA
Southside Tutorial Program $32,000
Once the applications are completed, please return to my attention and I will have them
forwarded to DCA along with a cover letter from Mayor Young. Also, please have the enclosed
contracts execute by the agencies, which is needed to aid in the release of funds. All of the grant
awards will be returned to you for distribution.
Should you have any questions or need any additional information, please feel free to call.
Enclosures:
.' r .
'~'.: ,," -. , .
7:;Pag';'.0.01'
'i ,'VendorNo;<
~;..~;~:~~..:<: :,~ \(.~~.O.~_ !'Jame:
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OF 00 i:.,;.;,;"'},;,,:.':>< :;:~:'. --r.~- " ',OEPAR,r/llE'NT. 01;' CO/ll/llUN IT,Y'.'~'F'FAiIRS>r:":'~~':-'rCh;";k N~:;'J/:.:(~--2;'{:' S"il::::-;,'~'00006~:f!f05;"'i
~~g~gl~l~iC:'~~:it~~~t ~~{ ..... .t.;1:~i~~~~:;~;~o:~ij'~;;\;;;;~':~~1)!i~;;~~~llJ~i;6g~gg~;f
;: .:'~~i;'A~Rc?US~~.. "" . ;',) :,)~~':U:P~g~J1N~~':'- .,..:, g;~f~t~~t~t~~gPo~~~i~~;i~;~~m.-
'" ',~. . '., , '; ,':,' ;;:,:-; . ,'" ' ,'. ',: " , .,..'" ':"::~.,.. ;:;'~:', ~~':;'.I.' ,.t ~,~ ,~,t'.",<\i" . ''''1'
~0.'~~C-t.":422 "-~,, ';09'l26/2000':;. '.000016083'" ,- " --',~,.. ""'7" 500\ 00" .-',' ^,'?' .""",,;c '>'';''''''''0" OO,!>- ,~, ,,,-";.,;r'i~',,,,,,-,,,,, 7"500''-00..''
:,0.1:;'C.-(";423' , - .~: - 09/26'/,2000,", 000016128' ,. ~:,,,,,,;,i;:- -}.~'.-: 1" 875.:'00' ':':~\;' -,'. ':'; .' -::~~',).;;., i,,';' 0,'-00/. .>t:>. '; ': .-:::; :', 't.' 1~:'875':OO'::.1
' . ~ ,~~..t. . " . ~1 '\" t-"t''j~'''' . .Q.-"~~;\~l+l~_.. ~- ....;, - ,,_,}. ',or
~O 1'-C-"l;'-424'>. . :', 09/.26/2000,,', ',0000,16078 , :'.,:)/' ,>~,; 15i:000.. 00' '. . ;:~':>.,"{ .~c ,~--)<7;'f:- '0',,00;; '; ':: :>;;jf~" ~;,~,~;0,~:15~:00.0;:;00::~1
:0 r:,C.':~,-425, '~:'.,.!~, ;:09'l.26'12000<u",000o 16130~. ""..,..;" ",30, 000',00:" .." __: 'c ' , ....c -:; '..., 0,,00<:;' __-!, ."<_,, '; ",' "':;.- ':301 0001, OO"~,I
"0'1~C-IY-426 ',.'-i;,^ :,09/26/20007. ":000016137'-'" ,',. ,",,",' "~1.2.'000! 00 :' .-:-':j< '~ :,. 'W>"'O 00,:-"",;~-,:~';.;':~:oJ"'('~4:>12';'000'-00,"1
l.O.1,":C'-l,:427: " ..' ::':-'091-261'2000,,_,~'>,'0000>16134}.:i, t ,,: .?!( <;~'15':'000': 00" >~<::, ,,:' .:,'.,;j;-;,:,: X,';?;< 0.; 00}~:j.:__,~ ('''''" ;";:'::~~15'::000~:00i--"1
~{ ,<;' ~': ,;
"
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:;~~:;--; .'".;)..;",~ -~.
-';'~=.""~"',""--'''':!';.- -'
- .......,.. ..-.....~..._, '."'-
~". .
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
October 2, 2000
Honorable Bob Young
Mayor of Augusta
530 Greene Street
Augusta, Georgia 309ll
Dear Mayor Young:
Enclosed is a check in the amount of $184,500.00 representing the first payment under the
following Local Assistance Grants:
#01-C-L-422 $7.500
#0 l-C-L-425 $30,000
#01-C-L-428 18,750
#01-C-L-432 9,375
#01-C-L-423
#Ol-C-L-426
#0l-C-L-429
$1,875
$12,000
$l8,750
#01-C-L-424
#0 l-C-L-427
#01-C-L-431
$15,000
$15,000
$56,250
Also enclosed are copies of the executed contracts for your files and the Local Assistance Grant
Request for Final Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have any questions,
please call Amy Hill at (404) 679-3154.
s;nc~rel~
~don
Commissioner
JH/cm
Enclosures
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Interim Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: July 25, 2001
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks from the Georgia Department of Community Affairs in the amount of
$33,125 and $5,000, which represents final payment of following grant awards. Please issue
Augusta-Richmond County checks to the following Local Assistance Grant recipients:
ORGANIZATIONS GRANT NUMBER GRANT AMOUNT
Augusta Recreation 01-C-L431 $18,750
Eastview Park
Augusta Recreation 01-C-L-323 $11,250
Eastview Park
Safe Communities 01-C-L-652 $ 5,000
CSRA Transition Ctr. Ol-C-L-432 $ 3,l25
Thank you for your continued assistance.
Enclosures:
Cc: Mr. Tom Beck, Director Augusta Recreation
i' i
GEORGIA DEPARTlVIENT OF
COlVIMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
July 23, 2001
Honorable Bob Young
Mayor of AugustaJRichmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $33,125.00 representing the final payments under the
following Local Assistance Grants:
Grant # 01-C-L-431 $18,750 C I'f5-rJII e~
Grant # 01-C-L-323 $11,250 ~c"7AJ
Grant # 01-C-L-432 $ 3,125 IRMS/I/JIl Cr-e,
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
1::d~
Commissioner
JH/cm
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231. (404) 679-4940
www.dca.state.ga.us
All Eqltal Opportunity Employer
@ Recycled Paper
(
Page' 001. OF. 001'
.. Vendo~No: ,0000013727 .
..Ve~do'-N..me: AUGI,lSTA-RICHMONO
STATE OF GEORGIA
DEPARTMENT OF COMMUNITVAFFAIRS.
'"','L
.: :.:.'" 000004'9271 .
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11100000...11 2 7 .111
1:0 b 1.0000 .01:
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/
~
;.
GEORGIA DEPARTMENT OF
~COMMUNITY AFFAIRS
60 Executive ParkSouth, N.E. · Atlanta, Georgia 30329-2231
AUGUS1~A-RICHMOND COUNTY
RECIPIENT: EASTVIEW PARK
LA GRANT
AGREEMENT
NUMBER: C-L-323
I~OCAL ASSISTANCE GRANT
REC~UEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
. that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943 or Amy Hill at (404) 679-3154.
Name and Title
This is to request final payment ,on the Local Assistance Grant of the
~bove referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the'
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
CERTIFICATION:
Authorized
S' ature
\
'\
Bob Young, Ma or
Date
U (2r 0 /
~-~ ~~ [t fit-//! (11th)
U- #A{J/ NT
fJd~lTrlJ
Application /rf1tJ (TC{ ~ ~ Grant AIJ6 2 '.-.
Loa! ^"i"m", G""" "" mad, pw 15tf ftCC '(.fiG!.. ,pmvid" inp,,,i",n, P""
'The department shaD make granTS to eligible recipients o.r qualified local governments,
which grants are spedfied by amount, recipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by Gc:neral Assembly:
$45,000
3. Purpose of the Local AssisGmce Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreation facility and adjacent facilities in Augusta/Richmond County
4. Information Required by thc~ Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary.
<.:SEc Il T7/fC !k-L)
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Govt.
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
&ginning Dau
Compktion Dau
I, me undersigned aumorized representative of me localgovernmem described in mis application, cenifY that to me
best of my knowledge, me information in this application is true and correct and the Local Assistance Grant subject
to this application will be used for me purposes outlined above. I furmer certifY me local government described in
this application has all requisite power and aumority to expend funds for me purposes set fOM herein. --
;J 1
i
6
,
5. Comact Information: Please provide the following contact information for the grant.
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile:
E-mail:
Name:
Address:
City:
State:
Zip:
Telephone:
Facsimile:
E-mail:
6. Certification
~-t
C'/ '(J
-L- ~
00
Dau
fI1 0..7 () V
1itk
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Department of Community Affairs
60 Executive Park Soum, NE
Atlanta, GA 30329-2231
www.dca.statc.ga.us
.,
J
6/00
r.
"'
;
.!....
Application for Local Assistance Grant
1. Recipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by General Assembly:
$45,000.00
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreational facility and adjacent facilities in Augusta/Richmond County
4.
Information Required by the Department of Community Affairs for Award:
a. Please fonvard a detailed description of the project, location, type of work to be initiated, and
for what purposes the funds awarded through this grant would be used.
This project will include the demolition of an old park house structure and the' construction of
a new 3,720-sq. ft. community building. Along with this construction will be several elements
such as grading, asphalt paving and associated parking improvements, utility work,
landscaping, fencing, ball field lighting improvements and playground improvements.
Project budget is as follows:
Total budget: $5l0,000.00
SPLOST Phase III $100,000
CDBG Funding $240,000
Local Assistance Grant $ 45,000
Other GLAC Grants $125,000
Exp~n4i~~.t9~te(7/31/00) $ 21,20l.13
.. ....,( >."." 1 _, '__.' ,t . '.
If
- ~;; .'
Revised Budget
$488,798.87
r:';
"'!
Estimated Project Cost:
NE:
Contingency:
Total:
$433;975:00
$ 29,950.00(6.9%)
$ 24,873.87(5.7%)
$488,798.87
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Local Assistance Grant
Local Govt.
Other GLACGrants .
Total
Project Revenues
$ 45,000.00
$318,798.87
$l25,000.00
$488,798.87
,Project Expenditures
$ 45,000.00
$318,798.87
$l25,000.00
$488,798.87
c. Provide ex~cted project start up and project completion dates:
10-1-00 05-3l-ol
Beginning Date Complaion Date
5. Contact Information: Please provide the following contact information for the grant.
Name:
Address:
City:
Telephone:
Ron Houck
PO Box 5596
2027 Lwnpkin Road
Augusta, State:
706-796-5025. :' .r;ax:
Georgia.
706:796-4099
-Zip: 309l6-5596
E-Mail: rh7792@co.richnlOndga.us
. '
;-
,.
6. Certification
I, the undersigned authorized representative of the local government described in this application, certify
that to the best of my knowledge, the information in this application is true and correct and the Local
Assistance Grant subject to this application will be used for the purposes outlined above. I further certify
the local government described in this application has all requisite power and authority to ex-pend funds for
the purposes set forth herein.
;ta// //b/
07/31/00
Date
Authorized Representative
I?O){J/! t. ~ i I /ltJt/tL
Name (please print)
1!;lj/J/tI/;tJ6 /!1f)J) O{tJ[LD?VU~~( JI1.1Mf4-~c~
Title
.<
'0
Grant No. OI-C-L-323
STATE OF GEORGIA
COUNTY OF DEKALB
. STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 17th day of August 2000. by and between the Department
of Community Mfairs of the State of Georgia (hereinafter referred to as the "Department") and
Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as
the "Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state: and
WHEREAS, the Department is authorized by the provisions of a.c.G.A. 1350-8-8 to grant and
administ7r public funds in furtherance of the public purpos~s specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $45.000 to be
used solely' for the purposes specified in the attached Exhibit A, which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for' the purposes provided herein shall be returned to the
Department; no later than completion of the project. .
3. Disbursement of Funds. Subject, to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$33.750
Within ten days of the Department's receipt of the executed
Agreement.
$11.250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$45.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified ,on page one.
./
Grant No. OI-C-L-323
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited. to. O.C.G.A. 1345-10-20
through 1345-10-28 and a.c.G.A. 1336-67A(l) through 1336-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lel!allv Bindinl! Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the. responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditing. Upon request, the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws: Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department, shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department, until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of' the Official Code of
Georgia Annotated.
9. No Al!encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The DepartInent is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for- performing any and all obligations under this Agreement.
Ip.' Termination. The Department may terminate this Agreement, with or without cause,
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department.
II. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete. all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; . or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
Grant No. 01-C-L-323
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly, in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I, Sec. 1I, Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City oj LaGrange, l53 Ga. 428 (-1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, bel!ef in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom. practice. relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the "grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. Th's Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
.J
Grant No. Ol-C-L-323
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR THE
By:
Attachments: Exhibit A,' ~Scope of Services"
FOR THE DEPARTMENT OF COMMUNI1Y.AFFAlRS
By:
, I
Grant No. 01-C-L-323
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Augusta-Richmond County for improvements to. a
recreation facility and adjacent facilities in Augusta/Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose. the purpose must be accomplished through a contract for
services by the named private entity. or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
· To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises t~at its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers nllght be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
STATE OF GEORGIA GRANT CERTIFICATION FORM
'.
As required by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opv of the annual audit report. Questions concerning the preparation
and submission of this form should he referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts.
Instructions for Completion
1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
each grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited arumal financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application and award
documentation to become familiar with the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's, documentation of expenditures. The
purpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or purposes for which the
grant was made.
6., Whether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or purposes for which the
grant was made. The independent CPA should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements.
7. This form and the accompanying Independent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant fimds are expended or
remain unexpended by the local government.
8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or ~-mail blahaef@maiI.audits.state.ga.us
STATE OF GEORGIA GRANT CERTIFICATION FORM
"
...
A Local Government
B Information For Year Ended
I
.-
C State Awarding Agency
.
0 Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line 1)
Certification of Local Government Officials
I have reviewed the information presented above and certify that, it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express pUrpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received. .
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
~
Indeuendent Accountant's Reuort
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [riame oj government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
/ the grant was made for;each of the following grant award(s):
[Individually identify each grant award oj governor's emergency Junds and/or special
project appropriation.]
Management is responsible for [name oj govemment]'s compliance with this requirement. Our
responsibility is to' express an opinion on management's assertion about the [name oj
government]'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordinglYt included examining, on a test basis, evidence
about [name oj govemment]'s compliance with this requirement and performing such other
procedures as we considered necessary in ,the circumstances. We believe that our examination
provides. a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name oJgovemment]'s compliance with the specified requirement.
In our opinion, management's assertion that [name oj government] complied with the
aforementioned re'quirement for the fiscal year ended [date] is fairly stated, in all material
respects. .
:~
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
August 24, 2000
RECEIVED
Honorable Bob Young
Mayor of Augusta/Richmond County
530 Greene Street
Augusta, Georgia 30911
AUG 28 2000
Mayor's (,li;,:>.'
Augusta-Richmond County
Dear Mayor Young:
The attached contract when executed commits state funds In the amount of $45,000 to
Augusta/Richmond County.
I must call your attention to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, I would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
If, after reviewing the agreement, you wish to proceed please execute it by signing and returning
the two copies to me. I will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist you and the General Assembly in the
administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at
404.679.3154 or Bobby Stevens at 404.679.4943. .
Since.reIY~. .
~. ,
1,----" ", '--'"
J Higdon
Commissioner
JH/cm
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.R. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
-""
GEORGIA DEPARTMENT OF
.
COJVIMUNITY AFFAIRS
Jim Higdon
COlVl1\HSSIONER
Roy E. Barnes
GOVERNOR
September 20, 2000
Honorable Bob Young
Mayor of AugustalRichmond County.
530 Greene Street
Augusta, Georgia 30911
I
,
Dear Mayor Young:
. ,
Encl~sed' isa che~k in the amount of $130,500.00 representing the fIrst payment under the
following Local Assistance Grants:
#01-C-L-318 $7,500 - Tocontract for services with the Augusta-Richmond Opportunities Center, Inc.
#01-C-L-319 $l8,750 - To promote collection and management efforts of the Augusta/Richmond
County Museum.
#Ol-C-L-320 $15,000 - To contract for services with Good Hope Social Services summer school
program in Augu'sta-Richmond County.
#Ol-C-L-32l $l8,750 - For landscaping and flowers for AugustaIRichmond County.
#01-C-L-322. $3,750 - To contract for services with Belle Terrace Community Center for summer
programs in AugustaJRichmond County.
#01-C"L-323 $33,750 - Improvements to a recreation facility and adjacent facilities III
AugustaJRichmond County.
#01-C-L-324 $33,000 - To contract for services with Southeastern FirefIghters Burn Foundation in
Richmond County.
Also enclosed are copies of the executed contracts for your fIles and Local Assistance Grant
Request for Final Payment Form. This form must be c,ompleted and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this forIil we will issue
the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a
new law effective January 1, 1999 to provide certain disclosure information to the State Auditor. .
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to fIle the
required information with the State Auditor could result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any'questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-,5115.
EQUAL HOUSING ~
OPPORTUNITY L.=.J
60 Executive Park Sliuth, N.E. · Atlanta. Georgia 30329-2231 . (404) 679~4940
www.dca.state.ga.us
An Equal Opportunity Employer
@ Recycled Paper
"
-1.~
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk'of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
. (706) 821-1820 - FAX (706) 821-1838
'l\'IEMORAi~DUM
TO:
1\'[s. Donna Williams, Deputy Camptroller
FRO:M:
Lena J. Bonner, Clerk of Commission
DATE: ' . September 25, 2000
SUBJECT: Department of Community Affairs'
Local Assistance. Grant Awards
Enclosed are checks in the amount of $130, 500. and $7,500 from the Department of Community
Affairs. Please issue Augusta-Richmond County c~ecks to the following Local Assistance Grant
recipients.
. NAME ORGAi~IZA nON GRANT NUMBER GRANT AWARD
Augusta -Richmond 01-CL-318 $ 7,500
Opportunities
Augusta-Richmond Museum 01;,CL-319 $18,750
Good Hope Social Services 01-C-L-320 $15,000
Augusta-Richmond 01-CL-321 518,750
(Landscape)
Belle Terrace Community Ctr. 01-CL-322 $ 3,750
Augusta-Richmond . 01-CL':323 $33, 750
(Eastview Park) , .
Southeastern Firefighters Burn 01-CL-324 $33,000
C SRA Economic Opportunity 00-CL-407 $ 1,250,
. (RFP)
Lucy Laney Children's 00-CL-4 7 5 $ 6,250
Program (RFP)
-. I
Thank you for your continued assistance,
.-:.':,'..
::;'~Page 00'.1,- OF OOt,'- '.. ,-: ,:',<\;,
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GEORGIA DEPARTMENT OF
COMlVIUNITY AFFAIRS
Jim Higdon
COMl\HSSIONER
Roy E. Barnes
GOVER,,~OR
September 20, 2000
Honorable Bob Young
Mayor of Augusta/Richmond County
530 Greene Street
Augusta, Georgia 30911
j
Dear Mayor Young:
Enclosed is a check in the aniount 0($130,500.00 representing the first payment under the
following Local Assistance Grants:
# 01-C-L-318 $7,500 - To contract for services with the Augusta-Richmond Opportunities Center, Inc.
# 01-C-L-319 $18,750 - To promote collection and management efforts of the Augusta/Richmond
County Museum.
#Ol-C-L-320 $15,000 - To contract for services with Good Hope Social Services summer school
program in Augusta-Richmond County.
#Ol-C-L-321 $18,750 - For landscaping and flowers for Augusta/Richmond County.
#Ol-C-L-322 $3,750 - To contract for services with Belle Terrace Community Center for summer
programs in AugustalRichmond County.
#Ol-C-L-323 $33,750 - Improvem~nts to a recreation facility and adjacent facilities m
AugustaIRichmond County.
#Ol-C-L-324 $33,000 - To contract for services with Southeastern Firefighters Burn Foundation in
Richmond County.
Also enclosed are copies of the executed contracts for your files and Local Assistance Grant
Request for Final Payment Form. This form must be completed and returned once you have completed
your project and expended the full amount of the grant funds. Upon receipt of this form we will issue
the final payment.
Please also be aware that as the recipient ofa Local Assistance Grant, you are now required under a
new law effective January, 1, 1999 to provide certain disclosure information to the State Auditor.
Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent
to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the
required information with the State Auditor could. result in a forfeiture of the grant and a mandatory
return of the funds to the State. If you have any questions about these reporting requirements, please
contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115.
EQUAL HOUSING ~
OPPORTUNITY L.:.I
60 Executive Park South, N.E. . Atlanta. Georgia 30329-2231. (404) 679-4940
www.dca.state.ga.us
An EquaL ()pportllnilv EmpLoyer
@ Rcc\'cled Paper
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'Set f7taC/J6)
Application for Local Assistance Grant
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Local Assistance Grants are made pursuant to a.c.G.A. ~50-8-8(a) which provides iri"perunent part:
"The department shaD make grants to eligible recipients or qtuJified local governments,
which grants are specified by amount, ~cipient, and purpose in an appropriation to the department"
1. Recipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by General Assex,nbly: .
. $45.000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreation facility and adjacent facilities in Augusta/Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds
awarded through this grant would be used. Attach additional pages if necessary. .
--"'~5'Ec /!. T7?fC kL)
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Gove..
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
B~nn;ng Dau
Compution DiU~
5. Contact Information: Please provide the following contact information for the grant.
Name:
Address:
City:
Telephone:
Facsimile:
Name:
. Address:
City:
Telephone:
Facsimile:
State:
E-mail:
State:
E-mail:
.6
.-"
Zip:
Zip:
6. Certification
I, the undersigned authorized representative of the local government described in this application, certifY that to the
best of my knowledge, the information in this application is true and correct and the Local Assistance Grant subject
to this application will be used for the purposeS outlined above. I further certify the local government describe~ in
this application has all requisite power and authority to expend funds for the purposes set forth herein.
1
Authorized &pmmt4tiv~
'~d b ilo ~C
Name (pkas~ pfnt) 1
~-t
Title
fII ().7 () V
1- /tJ _ or:)
Dau
For additional information or assistance,
please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
Georgia Depanmem of Community Affairs
60 Executive Park South. NE
Atlanta, GA 30329-2231
www.dca.state.ga.us
6/00
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.- .
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Application for Local Assistance Grant
l. Recipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond Cot1hty
2. Amount appropriated by General Assembly:
$45,000.00
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Improvements to a recreational facility and adjacent facilities in AugustalRichmond County
4. Information Required by the Department of Community Affairs for Award:
, a. Please fonvard a detailed description of the project, location, type of work to be initiated, and
for what purposes the funds awarded through this grant would be used.
, ,
- ,
, This projec(will include the denioIitionofan old pID-k hoUse Structure and.the' coristruction of "
a new 3, nO-sq. ft. community building. Along with this construction will be several elements
such as grading, asphalt paving and associated parking improvements, utility work,
landscaping, fencing, ball field lighting improvements and playground improvements.
Project budget is as follows:
Total budget: , $510,000.00
SPLOST Phase III $100,000
CDBG Funding $240,000
Local Assistance Grant $ 45,000
Other GLAC Grants $l25,OOO
Expenditures to date (7/31/00) $ 21,201.13
Revised Budget
$488,798.87
Estimated Project Cost:
NE:
Contingency:
Total:
$433,975.00
$ 29,950.00(6.9%)
$ 24,873.87(5.7%)
$488,798.87
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Local Assistance Grant
Local Govt. .
Other GLAC Grants
Total
Project Revenues
$ 45,000.00
$318,798.87
$125,000.00
$488,798.87
Project Expenditures
$ 45,000.00
$318,798.87
$125,000.00
$488,798.87
c. Provide expected project start up and project completion dates:
10-l-00 05-31-Ol
Beginning Date Completion Date
5. Contact Information: Please provide the following contact information for the grant.
Name:
Address:
City:
Telephone:
Ron Houck
PO Box 5596
2027 Lumpkin.Road
Augusta, State:
706-796-5025 Fax:
Georgia
706-796-4099
Zip: 30916-5596
E-Mail: rh7792@co.richrnondga.us
.-
."
~.
6. Cenification
I, the undersigned authorized representative of the local government described in this application, certify
that to the best of my knowledge, the information in this application is true and correct and the Local
Assistance Grant subject to this application will be used for the purposes outlined above. I further certify
the local government described in this application has all requisite power and authority to expend funds for
the purposes set forth here~
07/31/00
/t~///b/
Date
Authorized Represmtative
I?O)f} /I (.;) 1- I /ltJilti.
Name (please print)
!1//;tJ/tI/)tJ6 /!AJI) O(v~LD?t'Ut;~-r yVlMA-~c t~
. Title '
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Grant No. Ol-C-L-323
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF C.OMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 17th day of August 2000, by and between the Department
of Community Affairs of the S,tate of Georgia (hereinafter referred. to as the "Department") and
Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as
the "Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department isauthoIized by the provisions of O.C.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants and warranties contained
, herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $45.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$33.750
Within ten days of the Department's receipt of the executed
Agreement.
$11.250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$45.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
Grant No. 01-C-L-323
Page 2 of 5
5.' Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws, ordinances. rules or regulations. including out hot limited to, a.c.G.A. @45-1O-20
through !345-1O-28 and O.C.G.A. !336-67A(l) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lel!allv Bindinl! Act. The Recipient certifies that it is duly organized. .
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid; enforceable
and legally binding acts of the Recipient.
7. Monitorinl! and Auditinl!. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws: Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees
that any unresolved findings of the Department concerning expenditure of project funds, whether
based on an audit report. financial statement, project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
8. Open Meetings. The. Recipient certifies. that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship, partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative .of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (il) has failed to
complete all or a portion of the actions required under the Agreement; (Hi) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement, upon request.
Grant No. 01-C-L-323
Page 3 of 5
12. Sectarian Aid. (a). One Of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church, sect, cult. or religious denomination or of any sectarian institution." Ga. Const..
Art. I. Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att.y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious" connotes faith in God. l53 Ga. at 433~ or. as the dictionary puts it. bel~ef in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). 'The term 'church' is one of very comprehensive signification. and
imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization." with "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice, relationship. or behavioral
pattern of importance in the life of a community or society." TheAmerican Heritage Dictionary Second
College Edition 666 (1982). In other words the 'grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
~. ,~~ EiSr-l//lf?AJ kq.-e.---
Grant No. 01-C-L-323 --t7fL J~d..,rl:;fI6J" 7-5 I Page 4 of 5
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first WIitten
above.
FO R TIlE
FOR TIlE DEPARfMENT OF COMMUNITI AFFAlRS
By:
By:
Attachments: Exhibit A. ~Scope of Services"
.,
.J
Grant No. Ol-C-L-323
Page 5 of 5
EXHIBIT A
The Local Assistance Grant shall be used by Augusta-Richmond County for improvements to a
recreation facility and adjacent facilities in Augusta/Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
/j.
.. , STATE OF GEORGIA GRANT CERTIFICATION FORM
tj.. ~,
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As required by House Bill '1364 of the 1998 Session of the General Assembly, each grant of state
funds to a local government from the governor's emergency fund or from a special project
appropriation shall be conditioned upon the receipt by the state auditor of a properly completed
grant certification form. One Grant Certification Form should be prepared for each grant
awarded to the local government. The Grant Certification Form(s) should be submitted to the
State Auditor with one c.opv of the annual audit report. Questions concerning the preparation
and submission of this form should be referred to Local Government Audit Section of the Georgia
Department of Audits and Accounts. '
Instructions for Completion
. 1. Complete lines A through K on page 2 of this form. Please note that one form should be used for
each grant from the governor's emergency fund or from a special project appropriation.
2. The appropriate officials should sign and date the section entitled "Certification of Local
Government Officials."
3. Attach Independent Accountant's Report.
4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the
audited annual financial report to:
State of Georgia, Department of Audits and Accounts
Local Government Audits Division
254 Washington Street, S.W.
Suite 322
Atlanta, Georgia 30334-8400
5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in
accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local
government is responsible for ensuring that the procedures performed by the independent certified
public accountant are sufficient in. scope to enable the CPA to complete the Independent
Accountant's Report. These procedures include examination of grant application and award
documentation to become familiar with, the terms and conditions of the grant; verification of receipt
of grant proceeds; and evaluation of the local government's documentation of expenditures. The
pwpose of these procedures is to comply with the provisions of House Bill 1364 requiring
certification that the grant funds were used solely for the express purpose or pwposes for which the
grant was made. ,
6., Whether the local government engages an independent certified public accountant to perform an
audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill
1364 the independent CPA should be engaged to examine management's assertion of compliance
with the requirement to use grant funds solely for the express purpose or pwposes for which the
grant was made. The independent, CP A should conduct the engagement in accordance with the
standards for examination engagements for compliance attestation contained in the Codification of
Statements on Standards for Attestation Engagements. .
7. This form and the accompanying Illdependent Accountant's Report is required to be filed with the
state auditor in conjunction with the annual audit for each year in which grant funds are expended or
remain unexpended by the local government.
. 8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification
Form. or attestation engagements should be referred to Edward Blaha, Deputy Director. Local
Government Audit Section, at the address listed above; telephone (404) 651-5115; fax (404) 651-
5608; or e-mail blahaef@mail.audits.state.ga.us'
C'
STATE OF GEORGIA GRANT CERTIFICATION FORM
f7
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{
A Local Government
B Information For Year Ended
I
.-
C State Awarding Agency
.
D Grant Identification Number
E Grant Title
F Grant A ward Date
G Grant Amount
H Balance - Prior Year (Cash
or Accrued or Deferred
Revenue)
I Grant Receipts or Revenue
Recognized
J Grant Disbursements or
Expenditures
K Balance - Current Year (Cash
or Accrued or Deferred
Revenue)
(Line H + Line I - Line 1)
Certification of Local Government Officials
I have reviewed the information presented above and certify that. it is accurate and correct. I further
certify that the proceeds of the grant award identified above were used solely for the express pUrpose or
purposes for which the grant was made. I understand that failure to comply with the provisions of the
law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of
any such grant funds received. .
Signature of Chief Elected Official
Date
Signature of Chief Financial Officer
Date
.
!
'.
Indeuendent Accountant's Report
We have examined management's assertion included in the accompanying State of Georgia
Grant Certification Form about [name of government]'s compliance during the fiscal year ended
[date] with the requirement to use grant proceeds solely for the purpose or purposes for which
the grant was made for:each of the following grant award(s):
[Individually identify each grant award of governor's emergency funds and/or special
project appropriation.]
Management is resp,?nsible for [name of government]'s compliance with this requirement. Our
responsibility is to express an opinion on management's assertion about the [name of
government]'s compliance based on our examination.
Our examination was made in accordance with standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence
about [name of government]'s compliance with this requirement and, performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examination does not provide a legal
determination on [name of government]'s compliance with the specified requirement.
In our opinion, management's assertion that [name of government] complied with the
aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material
respects.
~
~
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.,
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Ream 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
l\'IEMOPAi~DUM
~D\ooaoat) 3~lltno
~
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. 1h<n G\ (ftCi~
TO:
iVls. Donna Williams, Deputy Comptroller
FROl\l:
Lena J. Bonner, Clerk of Commission
DATE:
September 25, 2000
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks in the amount of$130, 500 and $7,500 from the Department of Community
Affairs. Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients.
NAME ORGAl'\TIZA nON GRANT NUMBER GR<\NT AWARD
Augusta -Richmond 01-CL-318 $ 7,500
Opportunities --
Augusta-Richmond Museum 01-CL-319 518,750
. Good Hope Social Services 01-C-L-320 S15,000
Augusta-Richmond 01-CL-321 518,750
(Landscape)
Belle Terrace Community Ctr. 01-CL-322 $ 3,750 - --
Augusta-Richmond 01-CL-323 $33, 750 ~ /0</
(Eastview Park)
Southeastern Firefighters Burn 01-CL-324 533,000 if
CSRA Economic Opportunity OO-CL-407 $ 1,250 (M
(RFP)
Lucy Laney Children's OO-CL-4 7 5 $ 6,250
Program (RFP)
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Thank you for your continued assjstance,
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, i00004~~r170'
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. iiO~dO; N'd.';:Sboaoo 13727
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Page 00 l' OF 001
Vendor No: 0000013727
Vendor Name: AUGUSTA'-R ICHMOND, COUNTY
:5T ATE OF GEORGIA
DEPARTMENT OF COMMUNITi
'A'TLANTA.. GA
BANK 1'100-1000'"
GROSS
AMOUNT
7,500,00,
18,750'.00
15,000,00
18,750.00
3.,750.00
33,750',00
33,000,00'
INVOICE
NUMBER
--01-C-L-318
01-C-L-319
.01-C-r.-320
,Ol-C-L-321
,Ol-C-L-322.
'Ol-C-L-323
"Ol-C-L-3,24'
09/14/2000,'
09/14/2000
.09/14/2000
09/14/2000
09/14/2000
/09/14/2000
09/1412000
'000015622
000015625
, '000015620
000015637
000015618 ,
000015614 '
000015613'
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~,:'.:.~ ":'~..; ~:':~:~;;:'~~~~~, ~"'~::" '~-.'>-;;r:;'~ '\::..:' " ~ ;"--\""~ 1~ H, ~~
-t.! ., ...;:l.. ~':'~"..:{-'(I"* -;,t<7>." '1 Ji,r',:,t '~4r., ~!i
it:): }f.~~,:' :~hl' J,~j !~t;~ "~~~i ,.'ti: '~:""') ir~;'~':'~/'h. >
WACHllVIA''-'BANIC:''''!.1 ~'1".~' .' ,.'" '.' ~. _,' "'~"",,;,,:.::,.
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11100000 ~ ~ ~ 70111 ':0 b ~OOOO ~Ol: 07 0.7
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,0000041170
.09/15/2000
$130,500.00
AMOUNT
PAID,
" ;--, 500. 00
'18' 750. 00
. . 15:000 :00
",::' ,1"8',,750,00
. ' , 3 , 750',00
, 33,750.00
.33,000,00
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$130,SOO,Oq,
Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
,
Room 806 + Munidpal Building
530 Greene Street - Al,!GUSfA, GA. 30911
(706) 821-1820 - F:AX (706) 821-1838
MEMORANDUM
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: Octo'ber 4,2000 .
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $184,500 from the Georgia Department of COJnmunity
Affairs. Please issue Augusta-Richmond County checks to the following Local Assistance Grant
recipients.
ORGANIZATION GRANT NUMBER GRANT AMOUNT ,
.INeighborhood Improvement, Inc o I-C-L-422 $ 7,500 ,
,. Shiloh Comprehensive Center 01-C-L-423 $ 1,875
~ i..Jtlk'v'Augusta Ballet o I-C-L-424 $15,000 ,
* liI.tLCSRA Economic Opportunity 01-C-L-425 $30,000
!.\lh>Delta Leadership Training o I-C- L-426 $12,000
i ~ Delta House Lucy Laney 01-C-L-427 $15,000 ~
Museum
--- j imperial Theater .. 01-C-L-428 $18,750
'" Woodrow Wilson House o I-C-L-429 $18,750
Eastview Recreation Center OI-C-L-43I $56,250 ' I
..; CSRA Transitional Center 01-C-L-432 $ 9, 375 , l
These awards represent seventy-five percent (first payment) of the total grant award! for each
recipient. Please return all checks to me so that they can be forwarded to the appropnate State
Representative for distribution.
Should you have any questions or need any additional information,. please feeIJre_eJ9_~~Jl:______,_ . , __
Thank you for your continued assistance.
Enclosure:
Check
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Application for Local Assistance Grant
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?
....
Local Assistance Grams are made pursuant to O.c.G.A. ~50-8-8(a) which provides inpertinent parr:
"The department shaD make grants to. eli[;ible recipients or qualified local gavernments,
which grants are specified by amaunt, rt:cipient, and purpose in an appropriation to. the department"
1. Recipient identified by che General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriared by Gen~ Assembly: .
$45,000
3. Purpose of che Local Assistance Grant as specified by che General Assembly in the Appropriacions Act:
Improvements to a recreation facility and adjacent facilities in Augusta/Richmond County
4. Information Required by che Department of Communicy Affairs for Award:
a. Please provide a derailed description of che projeCt:, location, cype of work to be initiated, and for what purposes the funds
awarded chrough chis grant would be used. Attach additional pages if necessary. .
~SEc fl.r7?fC,f!ct,)
b. Please provide a budget for che proposed projecr. listing all revenues and expc:ndirures.
Project Revenues
Project Expenditures
---r.:oc:lJAssiSranceG---ru:;t'~'-- ---.--'-- - --
-.- --. -..---- --- - -- -'--'-~' ---- ----------- ..~-~-~_.._-.,-.
Local Govt.
Ocher
Total
c. Provide ::xpecred project starr up and ?roject completion dates:
- -
---
B~nninK Dare
Compurion Dare
,i'
. l'
~
.,_1
'.
Application for Local Assistance Grant
1. Recipient identified by the General Assembly in Appropriations Act:
Augusta/Richmond County
2. Amount appropriated by General Assembly:
$45,000.00
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act
Improvements to a recreational facility and adjacent facilities in Augusta/Richrnond County
4. Information Required by the Department of Community Affairs for Award:
a. Please forward a detailed description of the project, location, type of work to- be initiated, and
for what purposes the funds awarded through this grant would be used.
This project will include the demolition of-an old park house structure and the construction of .
a new 3, nO-sq. ft. community building. Along with this construction will be several elements
such as grading, asphalt paving and associated parking improvements, utility work:,
landscaping, fencing, ball field lighting improvements and playground improvements.
Project budget is as follows:
Total budget: $510,000.00
SPLOST Phase ill $100,000
CDBG Funding $240,000
Local Assistance Grant $ 45,000
other GLAC Grants $l25,000
Expenditures to date (7/3l/00) $ 21,201.13
Revised Budget
$488,798.87
Estimated Project Cost:
AlE:
Contingency:
Total:
$433,975.00
$ 29,950.00(6.9%)
$ 24,873.87(5.7%)
$488,798.87
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Local Assistance Grant
Local Govt.
Other GLAC Grants
Total
Project Revenues
$ 45,000.00
$318,798.87
$l25,OOO.OO
$488,798.87
Project Expenditures
$ 45,000.00
$318,798.87
$125,000.00
$488,798.87
... . ...__ ,-. ._"-...--.____ _ ,4...._
, ,
c. Provide expected project start up and project completion dates:
10-1-00 05-31-01
____ Beginningp_a~'L~~___,.--.________Completion Date "--:__ ____.-:-_'_'___---:--:--________-~-- _ ___
5. Contact Information: Please provide the following contact information for the grant
Name:
Address:
Ron Houck.
PO Box 5596
2027 Lumpkin Road
Augusta, State:
706-796-5025 Fa.."{:
Georgia
706-796-4099
Zip: 30916-5596
E-Mail: rhn92@co.richmond.ga.us
City:
Telephone:
. t
}'..
.1' .
6. Certification
I. the undersigned authorized representative of the local government described in this application. certify
that to the best of my knowledge, the information in this application is true and correct and the Local .
Assistance Grant subject to this application will be used for the pUrposes outlined above. I further certify
the local government described in this application has all requisite power and authority to expend funds for
the purposes set forth herein.
ffir// //4/
07/3 1/00
Date
Authorized Represmtative
I{lO)(J/! t.;) 1- I )!tJ{/tL
Name (please print)
1/ /!;t/A//If} ~ /! Jf)J) V fu~LC> '(>1),{ {;~( y1-ui:,Q ft<SC ~~
Title
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Grant No. 01-G-L-323
STATE OF GEORGIA
COUNTY OF DEKALB
. STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 17th day of August 2000. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred. to as the "Department") and
Augusta/Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as
the "Recipient").
WHEREAS. the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS. mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state: and
WHEREAS. the Department is authorized by the provisions of a.C.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein: and
,.
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein:
NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
. herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged.. the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $45.000 to be
used- solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
. -'__ ____~~PClItm~I1t 1?haltp~y_~e R~<;:ipient.in ~~~oI:'danc,e ,V,Tith the_following.payment schedule:-----:-__ ',___,__ .
$33.750
Within ten days of the Department's receipt of the executed
Agreement.
$11.250
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$45.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
'"
" .
Grant No. 01-C-L-323
Page 2 of 5
5.' Conflicts of Interest. The Recipient warrants and represents that all of the officials.
, agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. Q.C.G.A. ~45-10-20
through ~45-10-28 and O.C.G.A. S36-67A(1) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Legally Binding Act. The Recipient certifies that it is duly organized.
validly existing and in, good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid; enforceable
and legally binding acts of the Recipient.
7. Monitoring and Auditing. Upon request. the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws: Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and, agrees
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Departmen t.
8. Open Meetings. The Recipient certifies, that in approving this Agreement. it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
9. No Agency or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative .of the Department. The Recipient shall be solely
responsible for perfonning any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days WIitten notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner: Jil) has failed to
complete all or a portion of the actions required under the Agreement: (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
'.
. ;:
. I .
Grant No. 01-G-L-323
Page 3 of 5
12. Sectarian Aid. (a) . One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution, "No money shall ever be taken from the public treasury. directly or indirectly. in
aid of any church, sect, cult, or religious denomination or of any sectarian institution." Ga. Const.,
Art. I. Sec. II, Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett tJ. City oj LaGrange, 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court
indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, bel~ef in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433.
"Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of
faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Agreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations, oral or otherwise, other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
[Executions on following page]
'.
;'
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I Illl .~.,;--, -rt'<'~ 't---/r':;'t III ".. ""U --
Grant No. OI-C-L-323 -f7'A rK:~h/ 6'l,eIl i-.J . Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
FOR TIIE
FOR TIlE DEPARTlVIENT OF COMMUNI1Y AFFAIRS
By:
By:
Attachments: Exhibit A,' ~Scope of Services"
.- ".~---~-------'---"""-'- -..,....,---........,-,..'..-~ -. -.----:---~-----_._~~ ,----_.~ --:-- -- -:-:-:---- -- --~~
-~..-.,..-.-'.__._- .-.---------- -..,.~_.~-......-....-...."...._._-,~, - . -- -
.,. ,
. ~ ~,
.' .
Grant No. 01-G-L-323
Page 50f5
EXHIBIT A
The Local Assistance Grant shall be used by Augusta-Richmond County for improvements to a
recreation facility and adjacent facilities in Augusta/Richmond County.
· If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. If the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility, Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
, Recipient with a substantial benefit.
· To illustrate, suppose the appropriation is for a grant for renovating the facility of an
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for catalOlPng the society's papers might be
implemented by a society promise to. conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
· It is a responsibility of Grant Recipient to see that its undertaking is lawful and the retum
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
-----
,.-
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vV;3Y
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
March 3, 2000
Roy E. Barnes
GOVERNOR
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
The attached contract when executed commits state funds in the amount of $40,000 to establish a
museum at the Augusta. Cotton Exchange through the Augusta/Richmond Museum in Richmond County.
I must call your attet\tion to two provisions in this contract that based on advice from the Attorney
General deserve your careful attention.
The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia
Constitution against grants to any church, cult, religious denomination or sectarian institution. Should
this grant fall into that category, 1 would ask that you consult with your local attorney.
The second deals with grants to private entities and is covered in Exhibit A of this contact. Should'
this grant fall into that category, I again urge that you or your attorney carefully review this exhibit.
ff, after reviewing the agreement, you wish to proceed please execute it by signing and returJ.1ing
two copies to me. 1 will then sign for the Department and return a copy to you along with a check
representing the first payment.
The Department of Community Affairs is pleased to assist the General Assembly and Richmond
County in the administration of this grant. If you have any questions, please feel free to call me or either
Amy Hill at 404.679.3154 or Bobby Stevens at 404.679.4943.
JH/ja
Enclosure
cc: Richmond County Legislative Delegation
EQUAL HOUSING ~ .
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
~ ~
"-
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\'
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
March 21 , 2000
Honorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young: .
Enclosed are the first payment in the amount of $30,000 and a copy of the executed
contract under Local Assistance Grant #00-C-L-663 to Augusta-Richmond County. Also
enclosed is a Local Assistance Grant Request for Final Payment Form. This form must be
completed and returned once you have completed your project and expended the full amount of
the grant funds. Upon receipt of this form we will issue the final payment.
Please also be aware that as the recipient of a Local Assistance Grant, you are now
required under a new law effective January I, 1999 to provide certain disclosure information to
the State Auditor. Enclosed is an explanation of the new law along with a copy of the form that
must be completed and sent to the Department of Audits and Accounts. Under the provisions of
the new law, failure to file the required information with the State Auditor could result in a
forfeiture of the grant and a mandatory return of the funds to the State. Tf you have any
questions about these reporting requirements, please contact Edward Blaha, Deputy Director,
Department of Audits and Accounts at (404) 651-5115.
I am pleased that we were able to assist you with the funds provided. If you have any
questions, please call Amy Hill at (404) 679-3] 54.
'{i)
igdon r--
JH/ja
Enclosures
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
i' i
Grant No. OO-C-L-663
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FVNDS
THIS AGREEMENT entered into this 3rd day of March 2000. by and between the Department of
Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Richmond
County. a political subdivision of the State of Georgia (hereinafter referred to as the "Recipient").
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authortzed by the provisions of O.C.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein: and
WHEREAS. the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and.
expend funds for the purposes set forth herein:
NOW. THEREFORE. in consideration of the mutual covenants and warranties contained
herein and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Pro1ect. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $40,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
prtnciples. Any funds not expended' for the purposes provided herein shall be returned to the
Department. no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:'
$30,000
. Within ten days of the Department's receipt of the executed
Agreemen t.
$10.000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$40.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
I j'
Grant No. 00-C-L-663
Page 2 of 5
5. Conflicts of Interest. The Recipient warrants and represents that all of the officials,
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws, ordinances. rules or regulations. including but not limited to. O.C.G.A. 845-10-20
through ~45-l0-28 and O.C.G.A. S36-67A(l) through S36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally, the
Recipient attests that all officials of the Recipient have certified the same.
6. Enforceable and Lee:allv Bindine: Act. The Recipient certifies that it is duly organized,
validly existing and in good standing under the laws of the State of Georgia: that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid, enforceable
and legally binding acts of the Recipient.
7, Monitorine: and Auditine:. Upon request. the Recipient agrees to provide the
Department with any information, documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further
agrees that an accounting of these funds shall be included in the next regularly scheduled audit or
financial statement of the Recipient and any future audits or financial statements until all
expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees.,_
that any unresolved findings of the Department concerning expenditure of project funds. whether
based on an audit report. financial statement. project completion report or independent investigation
of the Department. shall preclude the Recipient from applying for or receiving any further grants or
other funds from the Department. until such findings are resolved to the satisfaction of the
Department.
8. Open Meetine:s. The Recipient certifies that in approving this.Agreement. it has
complied with all the open meeting requirements of Chapter l4 of Title 50 of the Official Code of
Georgia Annotated.
9, No Ae:encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture, between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or repr~sentative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
10. Termination. The Department may terminate this Agreement. with or without cause,
upon five business days written notice to the Recipient. If at the time of termination. any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
, '
11. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement: (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal, state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
c\
Grant No. OO-C-L-663
Page 3 of 5
12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the
implementation of grants through private parties is the prohibition against sectarian aid. In the words
of the Constitution. "No money shall ever' be taken from the public treasury. directly or indirectly. in
aid of any church. sect. cult. or religious denomination or of any sectarian institution." Ga. Const..
Art. I. Sec. II. Par. VII.
(b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for
services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not
engage Salvation Army to conduct welfare program). This is true even if the program is conducted
neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. Att'y Gen. No. U88-6.
(c). The words of this prohibition have their ordinary meanings. In Bennett, the Supreme Court
indicated that "religious" connotes faith in God, l53 Ga. at 433. or, as the dictionary puts it. belief in
the supernatural as creator and governor of the universe. The American Heritage Dictionary Second
College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes. for the public worship of God." l53 Ga. at 433.
"Sect". "cult" and "denomination" also relate to "a distinct organization." with "a common system of
faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar
meaning related to "organization." but may also mean a "custom. practice, relationship, or behavioral
pattern of importance in the life of a community or society." The American Heritage Dictionary Second
College Edition 666 (1982). In other words the grant recipients may not contract for services with any-_
entity organized out of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.
(d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant
Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably
necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No
act or failure to act by DCA in regard to the submission will waive the requirement of compliance or
prevent the State from asserting noncompliance.
13. Entire Mreement. This Agreement constitutes the entire agreeme,nt among and
between the parties. There are no representations. oral or otherwise. 'other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writfng.
[Executions on following page]
-\
GRANT NO. OO-C-L-663
Page 4 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written
above.
By:
By:
Attachments: Exhibit A, "Scope of Services"
\
Grant No. OO-C-L-663
Page 5 of 5
EXHmITA
'Il1e Local Assistance Grant shall be used by Richmond County to establish museum at Augusta
Cotton Exchange through the Augusta/Richmond Museum in Richmond County.
. If the preceding statement of purpose designates a private program or entity for
accomplishing its purpose, the purpose must be accomplished through a contract for
services by the named private entity, or the private entity that conducts the named
program. lf the appropriation specifies not only an implementing entity but also a use of
funds by the entity, such as improvement of a facility. Grant Recipient must impose that
use as a condition in the contract for services. The services must provide the Grant
Recipient with a substantial benefit.
. To illustrate. suppose the appropriation is for a grant for renovating the facility of an .
historical society. An appropriate implementation might be a contract for services in which
the historical society promises that its historical displays will be open to the public during
stated hours for a stated term. Or a grant for cataloging the society's papers might be
implemented by a society promise to conduct public lectures at the Grant Recipient's own
historical sites. These are illustrations only.
. It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return
is substantial. No act or failure to act by DCA will waive the requirement of compliance or
prevent the State from asserting noncompliance.
AUGUSTA-Rl,CHMOND.COU~jTY COMMISSION
030360
DESCRIPTION
OCAL ASSIST GRANT
P.O. NUMBER' INVOICE NUMBER
00CL663
INVOICE AMOUNT
10,000.00
0.00
NET AMOUNT
10,000.00
(jJ~) t1 ~ d:J-l-ZJ rA)
'-f. f)lJ{ L(V)IjV
CHECK NUMBER
CHECK DATE
TOTAL INVOICES
DISC TOTAL
CHECK TOTAL
030360
05/19/00
10,000.00 0.00
10,000.00
" I
;..'~"'~i...=:.#;t~- T~~~;; '...:%:\.-::"-~",,
~ .-,' -, ;:~":~~::::t ,
':r,': VO/D."AF:J;ER .90 DAYS
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REGIONS BAriiK/6F~GEORGIA ,'),
AUGUSTA. ~EORGIA
1110 j 0 j b 0 III I: 0 b 1.1. 0 1. j 7S I: b a 10 1. L. a j q L.1I1
Office of The Clerk of Commission
Lena J.. Bonner, CMC
Clerk of Commission
Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX' (706) 821-1838
TO: Ms. Donna Williams, Deputy Comptroller
FROM: Lena J. Bonner, Clerk of Commission
DATE: May 12,2000
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed is a check in the amount of $] 0,000 from the Department of Community Affairs.
Please issue an Augusta-Riclm1ond County check to the following Local Assistance Grant
recipient:
ORGANIZATION
Augusta Cotton Exchange
GRANT NUMBER
00-C-L-663
GRANT AMOUNT
$10,000
This award represents final payment of the total grant award. Should you have any questions or
need any additional information, please feel free to call.
Thank you for your continued assistance.
Enclosure:
Check
Cc: Mr. James B. Wall, Attorney w/copy of check.
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
May 1, 2000
Honorable Bob Young, Mayor
Augusta- Richmond -County
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is the final payment in the amount of $10,000 under Local
Assistance Grant #00-C-L-663 to Augusta-Richmond County.
If you have any questions, please call Amy Hill at (404) 679-3154.
Sin.~~
J m Higdon
Commissioner
JH/j a
Enclosur~
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eQUAL HOUSING ~
OPPORTUNITY L.:.I
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
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OFFICE OF THE MAYOR
BOB YOUNG, MAYOR
ROOM 806, MUNICIPAL BUILDING
530 GREENE STREET, AUGUSTA, GA 30911
(706) 821-1831 - FAX (706) 821-1835
E-MAIL: MAYORYOUNG@CO.RICHMOND.GA.US
March 8, 2000
The Honorable Jim Higdon, Commissioner
Georgia Department of Community Affairs
60 Executive Park South, NE
Atlanta, Georgia 30329-2231
Dear Commissioner Higdon:
Enclosed is the following executed DCA Agreement:
I Augusta Richmond County Museum I $40,000
As always, we appreciate your Department's continued assistance m the administration of
Augusta's Grant Awards.
Very truly yours,
~o~~xf
Enclosures:
A CITY OF CHARACTER
AUGUSTA-RICHMOND COUNTY COMMISSION
JAMES B. WALL
CITY ATTORNEY
P. O. Box 2125
454 GREENE STREET
AUGUSTA, GEORGIA 30903
Bus. (706) 821-2488
Fax No. (706) 722-5984
E-Mail: Jwall@co.richmond.ga.us
BOB YOUNG
Mayor
WM. "WILLIE" H. MAYS, III
Mayor Pro Tern
February 9, 2000
Mr. William Moore
215 Grace Avenue, S.E.
Aiken, S.c. 29801-4911
Dear Mr. Moore:
LEE BEARD
ULMER BRIDGES
.JERRY BRIGHAM
HENRY H. BRIGHAM
ANDY CHEEK
RICHARD L. COLCLOUGH
WILLIAM B. KUHLKE, JR.
STEPHEN E. SHEPARD
MARION WILLIAMS
CHARLES R. OLIVER, P E, CPA
AdminIstrator
I enclose herewith the proposed Grant Agreement between Augusta and Augusta
Cotton Exchange Museum, Inc. Please execute duplicate originals of this Agreement and return
tome for presenting to the Mayor for his signature. Upon execution, I will return to you one
fully executed original.
With best personal regards, I am
Yo/ very t:M
JBW/sjp
Enclosures
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Jim Higdon
COMMISSIONER
Roy E. Barnes
GOVERNOR
December 16, 1999
Honorable Bob Young, Mayor
Augusta-Richmond County Government
530 Greene Street
Augusta, Georgia 30911
Dear Mayor Young:
On June 1, 1999, we mailed to you a Local Assistance application for your
$40,000 grant, which was included in the Fiscal Year 2000 State Budget.
As of this date, we have not received your completed application. Therefore, we
are enclosing another copy for you to complete and return to my office. Once we have
received and approved the application, we will forward a contract to you. However, if you
do not plan to proceed with the project, please send us written notification as soon as
possible.
If you have any questions, please call Bobby Stevens at (404) 679-4943 or Amy
Hill at (404) 679-3154.
Sincerely,
~ti:fv
Commissioner
JH/ja
Enclosure
EQUAL HOUSING ~
OPPORTUNITY L:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
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Application for Local Assistance Grant
Local Assiseance Granes are made pursuane eo O.e.G.A. ~50-8-8(a) which provides in pertinene pare:
"The department shall make grants to eligible recipients or qualified local governments,
which grants are specified by amount, recipient, and purpose in an appropriation to the department"
1. Recipiene identified by the General Assembly in Appropriations Ace:
Richmond County
2. Amoune appropriated by General Assembly:
$40,000
3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act:
Establish museum at Augusta Cotton Exchange through the AugustalRichmond Museum in Richmond County
4. Information Required by the Department of Community Affairs for Award:
a. Plc:ze provide a dewed description of the project, location, type of work to be: initiaeed, and for what purposes the funds
awarded through this grane would be used. Attach additiori~ pages ifnecc:ssary. ..'
b. Please provide a budget for the proposed project, listing all revenues and expenditures.
Project Revenues
Project Expenditures
Local Assistance Grant
Local Gove.
Other
Total
c. Provide expected project start up and project completion dates:
- -
---
B~ginrlitll Datt
CDmputiDn Date
5. Contact lnformation: Please provide the following contact information for che grant.
Name:
Address:
Cicy:
Scace:
Zip:
Telephone:
Facsimile:
E-mail:
Name:
Address:
Cicy:
Scace:
Zip:
Telephone:
Facsimile:
E-mail:
6. Certification
1, the undersigned authorized representative of the local government described in this application. certify that co the
best of my knowledge. the information in this applicacion is true and correct and the Local Assistance Grant subject
co chis application will be used for the purposes ouclined above. I further certify the local government described in
chis application has all requisite power andauthoricy [0 expend funds for the purposes set forchherein.
, AuthDrized &pmmflUilJ~
Date
Na17U (pluzu print)
TItle
For additional information or assistance,
please contact Amy Thompson at (404) 679-3154 or Bobby Stevens at (404) 679-4943.
5/99.
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STATE OF GEORGIA
RICHMOND COUNTY
GRANT AGREEMENT
THIS AGREEMENT, made and entered into this ~ day of ~w~~.,
2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia,
acting by and through the Augusta-Richmond County Commission, (hereinafter
referred to as "Augusta"); and AUGUSTA COTTON EXCHANGE MUSEUM, INC. (hereinafter
referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department of
Community Affairs and to Augusta a proposal to provide certain services as set
forth in the Application for funding filed with the State, which is incorporated
herein by reference; and
WHEREAS,
Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner;
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate to the Organization, and the
Organization accepts, the sum of $40,000.00 (the "Funds"), to be paid to
Organization upon execution of this Agreement upon the terms set forth in the
Grant from the State of Georgia, which is incorporated herein by reference.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the following services, which Augusta has
determined renders a substantial benefit to its citizens, to wit: To establish
a'museum at the Augusta Cotton Exchange.
1
. ,
Augusta has the power to perform such services under the Constitution
of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are
authorized by one or more of the following powers set forth in said Constitution
or by general law including but not limited to the following:
o Police and fire protection;
o Garbage and solid waste collection and disposal;
o Public health facilities and services, including
hospitals, ambulance and emergency rescue services, and
animal control;
o Street and road construction and maintenance, including
curbs, sidewalks, street lights, and devices to control
the flow of traffic on streets and roads constructed by
counties and municipalities or any combination thereof;
o Parks, recreational areas, programs, and facilities;
o Storm water and sewage collection and disposal systems;
o Development, storage, treatment, purification, and
distribution of water;
o Public housing;
D Public transportation;
~ Libraries, archives, and arts and sciences programs and
facilities;
D Terminal and dock facilities and parking facilities;
o Codes, including building, housing, plumbing, and
electrical codes; or
o Air quality control
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
2
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4. The Organization shall hold harmless and indemnify Augusta, its
officers, elected officials, agents, employees, and representatives, from and
against any and all claims resulting from or arising out of the appropriation
provided according to this Agreement, including, without limitation, damage
claims for injury to persons or property. The Organization expressly
acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta
has not assumed or undertaken any legal duties as to the Organization or others.
The Organization agrees to make no claims or demands against Augusta, its
officers, elected officials, agents, employees and/or representatives, for any
damages that may result from or arise out of the appropriation of Funds pursuant
to this Agreement, even if such claims or demands are made against the
Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and further agrees to give Augusta the
right to audit all records related to this Agreement, and the Organization's
performance thereunder.
6. The Organization acknowledges that under the Open Meetings Law
for the State of Georgia (O.C.G.A. 5 50-14-1, et seq.) if the Organization
receives as a direct allocation tax funds which constitute more than 33 1/3% of
its funds from all sources, it may be required to comply with the Open Meetings
Law. Further the Organization acknowledges that all records relating to this
Agreement and the services to be provided under the Grant may be a public record
subject to Georgia's Open Records Act (O.C.G.A. 5 50-18-10, et seq.).
Organization shall cooperate fully in responding to such request and making all
records, not exempt, available for inspection and copying as provided by law.
7. Organization certifies that it is a tax exempt entity under 5
3
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501(c) of the Internal Revenue Code.
8. Organization acknowledges that one of the constraints imposed
by the Georgia Constitution on the implementation of grants through private
parties is the prohibition against sectarian aid. The Constitution provides in
Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public
treasury, directly or indirectly, in aid of any church, sect, cult, or religious
denomination or of any sectarian institution." This "Sectarian Aid" clause
prohibits the performance of a public function through a contract for services
by a religious organization, even if the program is conducted neutrally, without
reference to such beliefs and practices. [The words of this prohibition have
their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the
Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433,
or, as the dictionary puts it, belief in the supernatural as creator and governor
of the universe. The American Heritage Dictionary Second College Edition 1044
(1982) . "The term 'church' is one of very comprehensive signification, and
imports an organization for religious purposes, for the public worship of God."
153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct
organization," with "a common system of faith," "holding sentiments or doctrines"
which distinguish it. "Insti tution" may have a similar meaning related to
"organization," but may also mean a "custom, practice, relationship, or
behavioral pattern of importance in the life of a community or society." The
American Heritage Dictionary Second College Edition 666 (1982). In other words
the grant recipients may not contract for services with any entity organized out
of belief in God or other supernatural beings. It is a "comprehensive
signification." 153 Ga. at 433.] Augusta may not contract for services with any
entity organized out of belief in God or other supernatural beings.
9. Organization certifies that Augusta has made inquiry of
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Organization as to whether it is "organized out of belief in God or other
supernatural beings" and Organization hereby certifies to Augusta that it is not
so organized and that it is not a religious organization as defined above.
10. Augusta may terminate this Agreement, with or without cause,
upon five business days written notice to the Organization.
If at the time of
termination, any funds under this Agreement have not been disbursed to the
Organization, said funds shall be retained by the City.
11. In addition to the indemnification provision set forth in
paragraph 4 hereof, Organization agrees that this Agreement shall terminate
should it be determined the Grant from the State to Augusta is in violation of
any law or. be declared invalid for any reason, and Organization shall refund or
reimburse to Augusta any monies paid pursuant to this Agreement.
IN WITNESS WHEREOF, the undersigned have caused these presents to be
executed by their proper officers and hereunto set their hands and affixed their
seals, the day and year first above written.
Sworn to and subscribed
before me this J~~day of
tl v ~y ,2000 .
f By:
As its
ATTEST:
viiJ
AUGUSTA COTTON EXCHANGE
MUSEUM, INC.
ORGANIZATION
By: /JJ~ t<< ~
As its P~tt>( c'?;YVT:
ATTEST: ~ .~
Title: uJi'/jJ'ij
~",,~?\'''':r.::
~.:t' '. Not" ry 'Public
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~ ~ : ~ My Commission Expires Oct. 9, 2006
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',,~PPROV~D '. :.' . 1'1
JAN 0 4 2000 - .
storie Cotton Exchange Building.
,. .32 Eigbth Street at Rivawalk,
_J~,lI~\i~IA.~RJC~MON[) COUNTY r:OMM1SSION) R Augusta, Georgia 3090 1
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Phone(803) 648-2804
Fax (803) 649.3)88
December 20, 1999
The Honorable Bob Young;
c Office of the Mayor,
Municipal Building, Room 806,_ .
530 Greene-Street,
Augusta, Georgia
30901-
DELIVERED BY HAND
Dear Mayor Young:'
Re: Cotton Exchange Museum Grant
. -
At this time I would like to formally reQl1est that the distribution of the $40,000.00 State of Georgia grant,
. - to establish a museum at the Historic Cotton Exchange, be made to the: Augusta Cotton Exchange Museum, Inc.
As you are aware, these-grant monies are being held by tne Augusta Commissio,,! pending the completion of an
overall plan for the'Cotton Exchange. I am very pleased, indeed, to report the following:
1.) A domestic nonprofit corporation, the Augusta Cotton Exchange Museum, In~. has been incorporate9.
We have a distinguished and diverse board of.prominent z\,ugustans who are committed to making the
. Augusta Cotton Exchange Museum a cultural re~ource for all of Augusta. .
2.) We hiwe compfeted Form 1023 Application for Recognition ofExemption.- Upon the final review ofthis
application by our accountants, it will be'fifedwlt~ the Internal ReveIlue Service forthwith. .(Pleasefind
enclosed a letter from Cherry, Bekaert & Holland.)
. 3.)-.::' . We have developed a comprehensive plan for the Augusta Cotton Exchange Museum, complete with'
Mission Statement, Summary of Attractions: & Programs, Museum Layout, Start-up Budget, -Annual
:.- Budget, Market Study. (A copyofthkProp~sal is enclosed.),
, -
We are very excited'aboutcreating'a new cultural attraction in Augusta. The Augusta Cotton Exchange
Museum will strive to be a soUrce of unity for the entire A.ugusta co~munity.
Sincerely, ,
lP~~
. Augusta Cotton: Exchange Museum, Inc.
- by: William W. (Bill) Moore, President
Encl..'
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CERTIFIED PUBLIC
ACCOUNTANTS &
CONSULTANTS .
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December 20, 1999
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'Mr. & Mis. William Moore
. .: . 215' Gra~e Avenue SE
::'AllCen, SC 29801-4911,
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, "::Dear'Mrj'& Mrs. Moore':
Vie have received F'oml 023 Application for Recognition of Exemption, which you have .prepared for the
, ~Cottori Exc~ange Building. We are in the process of reviewing the form and its attachments to prepare it
" ;: for fulal filing with the Internal Revenue Service: When we complete this process we will contact you with,
,'any additional information needed. When the application has been made final, you will need to sign it and
. , ;;: mail it to the IRS. ,
" ,.' ,If you have a.ny questions regarding this procedure please do not hesitate to contact us.
Very truly yours,
";' ,
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CHERRY, BEKAERT & HOLLAND, L.L.P. '
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Scott R. Kane, CPA
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PROPOSAL
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William W. Moore
215 Grace Avenue S. E.
Aiken, S. C. 29801
(803) 648-2804 Fax (803) 649-3188
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The Augusta Cotton Exchange Museum will be poised to spread the tourist and
commercial activity from the footpaths along the Savannah River over to Reynolds and
Broad Streets, to Laney Walker Boulevard, and beyond. Augusta's many great
attractions need to be showcased in one 'gateway' location, and the historic Cotton
Exchange Building is the natural choice.
The Cotton Exchange, built in 1886, is a physical embodiment of this whole region's
social and economic history. There is a fascination with this history for people all over the
world, as the "Guest Book" kept at the front desk of the Cotton Exchange testifies. And
the continuously growing number of visitors to the Cotton Exchange also testifies to this
enduring interest in our past.
Heritage tourism is hot. It is one of the fastest -growing segments in the tourist industry.
One-third of all travelers are looking for cultural or historical activities and they outspend
the average traveler by nearly 45 percent.
The Augusta Cotton Exchange Museum will, for the first time in Augusta's history,
showcase Augusta's cultural mosaic under one roof. With the purchase of a single,
unified ticket, the visitor to Augusta will have access to all of Augusta's many and varied
cultural attractions and historical sites.
The Augusta Cotton Exchange Museum will invite our visitors to experience the places
and activities that authentically represent the stories and people of Augusta's past and
present in an enjoyable, engaging and meaningful way. By preserving and promoting
Augusta's cultural heritage and legacy we will enhance and sustain Augusta's future.
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IMISSION STATEMENT
::::::::::~::::::::.:::::::::::::::::::::::::::::::~~:::::::::::::::::::~:::::::::::::::::::::::::::::::::::::::::::::::;:::::::::::;:::::;:::::::::;:::::::;:;:::;';';".':.:.:::.:::::." .' '.' . '.' ". .' '.
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The mission of the Augusta Cotton Exchange Museum will be to tell the story of cotton in
Augusta. We will utilize historical artifacts, professional story-tellers and modern
technology.
The Augusta Cotton Exchange Museum will be the focal point for other cultural and
tourist attractions in Augusta, providing links to the Riverwalk, Broad Street, the Lucey
Craft Laney Museum, etc.
The Augusta Cotton Exchange Museum will develop, encourage and promote Augusta's
heritage tourism.
~1!!!!!!!!~l!,,~!"W -,.-"''''''''-;m__--l
The Augusta Cotton Exchange Museum will develop a unique series of programs and
events:
. A "Story-Telling Room" will be established, with a program emphasizing the oral
history and traditions of cotton. This would be of particular interest to schools,
children's groups, etc.
. Live craft demonstrations, involving cotton, cotton artifacts, etc., will be offered.
. Lectures by local and visiting experts specializing in Augusta's history, the history of
cotton, etc., will be presented.
. A film telling "The Story of Cotton In Augusta" will be shown every 30 minutes.
. A gift shop will sell souvenirs unique to the story of cotton in Augusta, most especially
"Cotton Exchange Memberships" for a nominal fee.
. The artistic community will be invited to exhibit works, offer talks, etc.
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We will utilize the original architectural configuration of the second floor of the Cotton
Exchange to present five significant aspects of Augusta's heritage:
it!~Ch~~~JV Room
. Films
. Lectures
. Individual electronic inter-active kiosks
. Commercial displays
. Cultural activities
Official Sponsors:
. Augusta Metropolitan Convention and Visitors Bureau
. Metro Augusta Chamber of Commerce
. C.S.R.A. Business League
~ HISTORICAl & PICTORIAl ROOM
. Artifacts
. Historical displays
. Heritage presentations
. Architectural displays
. Cultural activities
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Official Sponsors:
. Lucy Craft Laney Museum
. Historic Augusta
. Area Churches
~ EDUCATIONAL ROOM
. Story-telling
. Children's educational programming
. Music
. Literary programs: - Poetry readings
- Book readings
- Book signings
Official Sponsors:
. Fort Discovery
. Augusta book stores
~ ARTIFACTS & CRAFTsI MANUFACTURING & TRANSPORTATION
.' Display of historical crafts
. Craft making
. Antiques: - Historical furnishings, objects, etc.
- Period clothing & costumes
- Medical instruments, apparatus, etc.
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Official Sponsors:
. Broad Street Merchants
. Augusta craft organizations
. Augusta clothiers
. Canal Authority
. Enterprise Mill
. Medical College of Georgia
. Railroads
~ HAllWAYS: ARTS & CULTURAl. DISPLAYS
. Wall displays of contemporary art
. Cultural information
Official Sponsors:
. Augusta arts groups
ISTART -UP B~~!~~,_~,~~~~.~,_,==~~......
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. Develonment & Stan-up Budget:
- Four rooms and hallways:
$ 110,000.00
. ..... ,..... ...... ................. ..............,.......................................
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Rent: (Second Floor @ 10.00 p.s.f.)
$ 36,000.00
Insurance:
1,500.00
Janitorial:
6,000.00
Management:
4,000.00
Maintenance:
5,000.00
Children's Pro grams:
- Program Co-ordinator:
10,000.00
- Salary:
15,000.00
- Other:
5,000.00
Accounting:
2,000.00
Utilities:
7,500.00
Administration:
- Salary:
10,000.00
- Other:
2,500.00
Contingency:
2,000.00
Fundraising & Public Relations:
10,0000.00
TOT AL:
$ 116,500.00
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lMARmlltG STUDY. ----- ----, 1~1:
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* Based on "Visitor Research and Marketing Study"
(completed July, 1997)
:The. Lyerly Agency, Charlotte, North Carolina
. The Historic Cotton Exchange was ranked third, among the "Top Ten Attractions
Visited."
. The Historic Cotton Exchange was the third most visited attraction, after the
Riverwalk and the Masters Golf Tournament.
. The Historic Cotton Exchange was named by visitors among the top three
"Things Liked in Augusta," along with Riverwalk and the friendly people.
. The Historic Cotton Exchange was listed as the second activity for
"The Perfect 3-Day Getaway":
"Day 1: ...Visit the Historic Cotton Exchange and learn how cotton created
Augusta's culture."
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Georgia Department of Agriculture
Capitol Square · Atlanta, Georgia 30334-4201 . TTYITDD (404) 657-8387
TOlllmy lrvin
CIJllllllissiol1cr
August 20, 19998
Mr. William W. Moore
215 Grace Avenue, SE
Aiken, South Carolina 29801
Dear Mr. Moore:
I appreciate your recent telephone call and letter regarding the plans for the
Augusta Cotton Exchange. I do share the sentiments that cotton, and its history,
holds a fascination for people worldwide. Not only has cotton played a very
important part in the history of Georgia and the southeastern United States, but it
also holds a very important economic place in our future.
Please pursue your contacts with the Department of Natural Resources to
involve them in the preservation of this important regional, if not national,
historical site. I wish you the very best in the development of a museum
centered on cotton at the Exchange. We may very well be in a position to assist
in locating some historical artifacts for the museum once it is established and, if
there are no legal restraints, would be interested in being an official sponsor for
the museum.
Please keeo me oosted. If there is anvthina I can do, oleasA let me know.
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Sincerely,
'9-0-4 ~-a". ,
Tommy Ipt'ln
EQUAL OPPORTUNITY EMPLOYER
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LUCY CRAFT LANEY MUSEUM
1116 PHILLIPS STREET
AUGUSTA, GA. 30901
8 OCTOBER 1999
Mr. William W. Moore
215 Grace Avenue, S.E.
Aiken, South Carolina 29801
Dear Mr. Moore:
Thank you for inviting us to participate in the proposed Cotton Exchange Project. We
think it has a great deal of potential for tourism.
Our board has met and have unanimously agreed to participate in the Cotton Exchange
Program Project as discussed during our recent conversation.
Further, as we discussed, we expect to design and construct our component of the exhibit.
Again, thank you for including us in your project.
Sincerely,
/i J'L' . .J-t- . )) )L-t.--Ll~ - ",., &.:;fr;-
C/l/ .c<1-A..' .~(...
Mrs. Christine Miller-Betts
Executive Director