HomeMy WebLinkAboutJaibe Block Grant Application
Augusta Richmond GA
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DOCUMENT TYPE:
YEAR: \ Qq q
BOX NUMBER: 7
FILE NUMBER: It..{ -vo3
NUMBER OF PAGES: /0
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JAIBG
BLOCK GRANT
APPLICATION
CHILDREN AND YOUTH COORDINATING COUNCIL
Suite 410,10 Park Place South
Atlanta, Georgia 30303
Phone: (404) 656-1725
LV. V1I BLAllX
(CYC:C 11.. Only)
DATE RECEIVED
APPLICATION NUMBER
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
Paqe 1 of 5
1. Applicant (County/City)
Augusta - Richmond County
530 Greene Street
Room 806
6. Contact Person, Address & Telephone #
Bill Dean
401 Walton Way, Room A-113
Augusta, Ga. 30901
(706)-821-1185
Augusta, Ga. 30911
(706)-821-1831
2. Amount $ 30.205.00 7. Proposed Grant Period July 1, 1999- June 30,
(Must end by January 31,2001) 2000
3. Congressional District(s) 10th
4. Federal Employer 10# 2.. ~- -1..1.. ~ ~.1.. 2. ~
5. JAIBG Program Area #
6 - Providing funding for technology, equipment and training to
assist prosecutors in identifying and expediting the prosecut~on
of violent juvenile offenders.
1.
2.
3.
4.
5.
6.
7.
JAIBG FORMULA ALLOCATION APPLICATION INSTRUCTIONS
Applicants should submit two copies of the completed program narrative, accompanying budget documents, and
certifications to the Children and Youth Coordinating Council by June 1, 1999. (Applications will be processed
immediately upon receipt.)
The application narrative should include a detailed description of the proposed manner in which JAIBG funds will
be utilized, including a description of any positions funded through the project, and the program's primary goals.
Goals should be concise, clear and measurable.
JAIBG may not be used to supplant existing local costs, such as salaries for existing personnel.
Applications must reflect a non-federal cash match of at least 10% of total program costs. For assistance in
calculating match, contact Susan Atkins at (404) 656-9692 or e-mail cyccatkins@mindsprinq.com.
Any activities funded with JAIBG funds must fall within one or more of the 12 JAIBG program areas included in the
application package.
Applicants should indicate their desired starting and ending dates for the grant period. We recommend that this
year's allocation be budgeted over a twelve-month period.
Localities where both cities and counties receive allocations may submit joint applications pooling their funds. In
I
these instances, either the city or county must be designated as the single grant recipient. I
For further information, please contact Pete Colbenson with the Children and Youth Coordinating Council at (404) 657-
6982 or e-mail cyccpete@mindsprinq.com.
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRAM AREAS
1. Building, expanding, renovating; or' operating temporary or permanent juvenile correction
or detention facilities, including training of correctional personnel.
2. Developing and administering accountability-based sanctions for juvenile offenders.
3. Hiring additional juvenile judges, probation.officers, and court-appointed public
defenders, and funding pre-trial services for juveniles, to ensure the smooth and
expeditious administration of the juvenile justice system.
4. Hiring additional prosecutors, so that more cases involving violent juvenile offenders can
be prosecuted and backlogs reduced.
5. Providing funding to enable prosecutors to address drug, gang and youth violence
problems more effectively.
6.. Providing funding for technology, equipment, and training to assist prosecutors in
identifying and expediting the prosecution or violent juvenile offenders.
7. Providing funding to enable juvenile courts and jU'Y'enile probation officers to be more
effective and efficient in holding'juvenile offenders accountable and reducing recidivism.
B. The establishment of court-based juvenile justice programs that target young firearms
offenders through the establishment or juvenile gun courts for the adjudication and
prosecution of jl:lvenile firearm offenders.
9. The establishment of drug court programs for juveniles so as to provide continuing
judicial supervision Over juvenile offenders with substance abuse problems and to
provide the integrated administration of other sanctions and services.
10. Establishing and maintaining interagency information-sharing programs that enable the
juvenile and criminal justice system, schools, and social services agencies to make more
informed decisions regarding the early identification, control, supervision and treatment
of juveniles who repeatedly commit serious delinquent or criminal acts.
11. Establishing and maintaining accountability-based programs that work with juvenile
offenders who are referred by law enforcement agencies, or which are designed, in
cooperation with law enforcement officials, to protect students and school personnel from
drug, gang, and youth violence.
12. Implementing a policy of controlled substance testing for appropriate categories of
juveniles within the juvenile justice system.
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
Page 2 of 5
I. Proposed Activities
(Describe in detail the manner in which funding will be utilized, including a description of positions to be
funded.)
The funding by the JAIBG'Program will be utilized to purchase technology equipment to
expedite prosecution of violent juvenile offenders. This upgrading of the current Juvenile Court
Activity Tracking System (JCATS) will enable our Court to meet deadlines and future needs and
goals of the Juvenile Justice System for the year 2000 and beyond.
(Attach additional pages if necessary.)
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
Page 3 of 5
II. Project Goals
(D~scribe the primary outcomes anticipated for the activities described in Section I, and the manner in
whIch the program will be assessed.)
1) The primary goal of the program will be to expedite the processing of violent juvenile
offenders on or before the required state time limits for cases in detention. This will be accomplished
by assessing and evaluating the number of days needed to process violent offenders who are detained
awaiting court. The violent offenses evaluated will consist of aggravated assault, aggravated battery,
aggravated sodomy, armed robbery, robbery, rape, sodomy and child molestation. The comparison
will determine if the new system has aided in processing these cases on or before the required
maximum number of 15 days. .
2) Another goal will be to increase the communication between outside agencies and the
Court in order to aid in the evaluation and progress of violent offenders. This will be assessed by
taking a survey at the end of the period to determine if increased communication and progress have
been achieved during the period.
3) To increase the possible identification of juveniles who are prone to violent behavior
based on their prior records and histories of violent offenses. A comparison will be made of youth
charged with any of the above listed violent offenses and compare those with each other to help
determine the likelihood of additional violent behavior.
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
Page 4 of 5
III. Local Advisory Group
(Describe the composition of the local juvenile justice crime enforcement coalition required under JAIBG
regulations an.d its role in. developing and implementing the project. Existing collaboratives such as project
PACT or Family Connection groups may be used for this purpose.) .
The local advisory group will'consist ofa subcommittee of the local family connection group.
The members will work in conjunction with the local Department of Juvenile Justice and consist of
representatives oflocallaw enforcement, Board of Education, social services organizations, District
Attorney's Office, Department of Juvenile Justice and the business and religious .community.
Me~bers will be consulted and have input into the implementation and development of the
information technology system. All of these agencies will benefit from this system which will aid in
the tracking of caseload information and progress as needed.
GRANTINF
Signature of Applicant Executive Officer
Title
Date
BLOCK GRANT APPLICATION'
Page 5 of 5
DETAILED BUDGET SUMMARY
For CYCC U.. Only
Subgranl Number
Aueusta - Juvenile Court
BUDGET CATEGORY REQUESTED BUDGET APPROVED BUDGET
(Attach Budget Narrative Describing All Entries) GRANT FUNDS MATCHING FUNDS o Federal 0 State MATCHING FUNDS
A. PERSONAL SERVICES:
1. Salaries
2. Fringe Benefits:
Sub-Total
B. REGULAR OPERATING:
Sub- Total
C. TRAVEL:
Sub-Total
D. EQUIPMENT: 30,205 3356
Comuuters. software, printers,
network system
* SEE ATTACHED SHEET
Sub-Total
E. PER DIEM. FEES & CONTRACTS:
Sub-Total
F. TELECOMMUNICATIONS:
Sub-Total
GRAND TOTALS 30,205 3356
R = 1199
JAmG GRANT EQUIPMENT- RICHMOND COUNTY
1)
- .
1 Compaq ProLinea 800 (file server) with:
Pentium II 450 MHz processor, 128 MB RAM,
10GB HD and 15" monitor
2)
10 Compaq DeskPro EN 0N orkstation) with:
Pentium II 450 MHz processor, 64MB RAM, & 15"
10GB HD & 15" Monitors. All @ 2300 each
3)
10 server windows NT operating system
4)
2 Hewitt Packard 4000 N printers @ 1350 each
5)
Cheyenne ART serve backup disaster recovery software
6)
20 GB HD tape drive - internal
7)
lIP scanner
8)
Computer cable & connection equipment & tapes
3500
23,000
2700
2700
350
700
350
261
GRAND TOTAL 33,561.
INSTRUCTIONS FOR COMPLETING
DETAILED BUDGET SUMMARY
GENERAL INF.ORMATION
The Detailed Budget Summary should be completed for each of the six major categories for which funding is being
requested. For each item listed within a given category, simply show the appropriate grant and matching funds of
the total cost of the item in the appropriate column under "Requested Budget." DO NOT WRITE under the
heading of "Approved Budget," as this is for Council use only.
USE ONLY WHOLE DOLLAR FIGURES.
.
Do not complete the space marked "Subgrant Number" as this will be assigned by the Council.
SUBGRANT CHART OF ACCOUNTS
The following indicates the appropriate allocation of grant expenditures for each budget category. This information
has been adapted from the State of Georgia accounting system for ease in reporting grant funds from various
state agencies.
PERSONAL SERVICES
Regular Salaries
Employer Paid Benefits (FICA, Retirement, Etc.)
Health Insurance, Liability Insurance, Etc.
REGULAR OPERATING
Supplies & Materials
Insurance
Postage
Dues & Subscriptions
Registration Fees
Duplication Expenses
Snacks
TRAVEL
Staff Travel, Lodging, Subsistence
Vehicle Rental
EQUIPMENT
Purchases over $1 ,000
Rental of Equipment
PER DIEM, FEES & CONTRACTS
Consultant Fees
Contracts
Stipends
TELECOMMUNICATIONS
Vendor Payments
TOTAL REQUESTED BUDGET
List the sum of the category sub-totals for grant and matching funds with a grand total project cost. If additional
space is needed, please continue on plain white paper 8 % x 11 clearly speGifying the category.
.. ATTACH A BUDGET NARRATIVE DESCRIBING ALL ENTRIES (GRANT & MATCH)"
DETAILED BUDGET NARRATIVE
This section should be prepared in addition to the Detailed Budget Summary form. The
purpose of this narrative is to show how the budget figures were computed and how budgeted
items relate to the project. The budget narrative should reflect both requested grant funds. and
matching funds. Source(s) of matching funds should be explained. Examples of the detail
that should be included in the budget narrative are as follows:
PERSONAL SERVICES: Each staff position related to the project should be listed for a
defined period of time (monthly, annually) and percentage of time to be dedicated to the
project. Indicate the number of hours to be worked, cost per hour and total cost for grant
period. If the position is currently on payroll, list current hours and salary with an explanation
of request for additional grant funding. The basis for salary increases (continuation projects)
should be included. Fringe benefits should be defined and computed separately from the
salary cost.
REGULAR OPERATING: List each item in this category by major types (Le., supplies,
educational materials, snacks, etc.) showing basis for computation.
TRAVEL: Purpose of travel and estimated cost of each trip must be documented. Travel
reimbursement should be indicated at cost per mile. (Le., 1000 miles x .25 per mile = $250).
Registration fees, admission fees and food related to field trips should be listed under Regular
Operating.
EQUIPMENT: If the budget includes acquisition of equipment, a list of each equipment item
and amount budgeted for each item must be included. Justification for equipment acquisition
also must be included.
PER DIEM. FEES & CONTRACTS: List consultants/stipends/contracts by name (if known),
rate of pay, time period, total cost and purpose.
TELECOMMUNICATIONS: Indicate cost and purpose of requested grant funds and/or
matching funds for telecommunications. Please note that requested grant funds must be
directly related to project cost and must not be an existing cost.
NOTE: Please use only whole dollar amounts for every entry.
AUDIT INFORMATION
FISCAL YEAR PERIOD:
January 1 - December 31
Enter Dates
(i.e",. Jan, 1-Dec, 31; July 1-June 30; Oct. 1-Sept. 30)
DATE OF LAST AUDIT:
March - April 1999
DATE OF NEXT AUDIT:
March - April 2000
Should a grant award be issued to your agency, note the approximate date the
audit/compilation will be submitted to CYCC: April 2000
(to be submitted verifying receipt &
expenditure of CYCC funding)
Augusta - Richmond County
Applying Agency Name
Note: Most grants will cover two fiscal periods, and thus. two audits/compilations will need
to be submitted to CYCC.
CERTIFICATION OF EQUAL EMPLOYMENT PROGRAM
1.
I,
Bob Young
(agency executive officer)
, certify that the
Augusta - Richmond County
(applying agency)
has formulated an
Equal Employment Opportunity Program in accordance with 28 CFR 42.301,
et sea., subpart E, that it has been signed into effect by the proper agency
authority and disseminated to all employees, and that it is on file in the office of:
Lena J. Bonner
(person's name)
530 Gree.ne St.. Room 806, Augusta, Ga. 30901
(address)
Clerk of Commission Council
(title)
for review or audit by officials of the Children and Youth Coordinating Council
or the Office for Civil Rights, U.S. Office of Justice Programs, as required by
iF
"-
CtJU
~/21/qfdate)
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Certification (no EEOP required)
2.
I,
, hereby certify that the
(agency executive officer)
. has less than 50 employees and
(applying agency)
is not required to maintain an EEOP, pursuant to 28 CFR 42.301, et sea.
(signature)
(date)
.............
~B!
-.....
.....
US OEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROG RAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBIUTY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69. "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government.wide Debarment and Suspension (Nonprocurement) and
Government.wide Requirements for Drug.Free Wor1cplace (Grantsl." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction. grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352. Title 31 of the U.S. Code. and
implemented at 28 CFR Part 69. for persons entering into a
grant or cooperative agreement over $100.000. as defined .t
28 CFR Part 69. the applicant certifiea that:
lal No Federal appropriated funds have been peid or will be \
paid. by or on behalf of the undersigned. to any person for In--
f1uenc:inc;J or anempti~ to influence an officer or employ" of
any agency. a Member of CO"9ress. an oHicer or employee of
Congress. or an employee of a Member of Congress in con.
nection with the making of any Federal grant. the enterin9 into
of any cooperative agreement. and the extension. continyation.
renewal. amendment. or modification of any Federal grant Of
cooperative egreement:
(bl If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an oHicer 01 employee of any agency. a
Member of Congress. an offICer or employee of Congress. Of
an employee of a Member of Congress in connection with ll'Iis
Federal grant or cooperative agr"ment. the undersigned shall
complete and submit Standard Form. LU.. "Oisclosure of
Lobbying Activities:' in .ccordanee with its instruction.:
lcl The undersigned shall require that the language of this cer.
tiflCation be included in the award documents tor all subawards
at all tiers linctudi~ subgrants. contracts under grants and
cooperative a9r"ments. and subcontractsl and that all sub-
recipients shall certify and disclose accordingly.
2. DEBARMENT. SUSPENSION. AND OTHER
RESPONSIBIUTY MATTERS
(DIRECT RECIPIENT}
As required by Executive Order 1 2549. Debarment and
Suspension. and implemented at 28 CFR Part 67. for prospec.
tive participants in primary covered transactions. as defined at
28 CFR Part 67. Section 67.510-
A. The applicant certifies that it and its principalS:
lal Are not presently debarred. suspended. proposed for debar-
ment. declared ineligible. sentenced to a denial of Federal
benefits by a State or Federal court. or voluntarily excluded
from covered transactions by any Federal department
or agency;
Ibl Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal oHense in connec.
tion with obtaining. anempting to obtain. or performing .
public (Federal. State. or locall transaction or contract under a
public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement. theft. forgery.
bribery. falsification or destruction of records. making false
statements. or receiving stolen property;
fcl Are not presently indicted tor or otherwise criminaDy or
civilly charged by a governmental entity (Federal. State. or
local I with commission of any of the offenses enumerated in
paragraph (1 llbl of this certification; and
(dl Have not within a three.year period preceding this applica-
tion had one or more public transactions IFederal. St.te. or
local I terminated for cause or default; and
8. Where the applicant is unable to certify to any of the
statements in this certification. he or she shall anach an
explanation to this application.
3. ORUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988. and
implemented at 28 CFR Pan 67. Subpan F. for grantees. as
defined at 28 CFR Part 67 Sections 67.615 and 67.620-
A. The applicant certifies that it will or will continue to provide
a dNg.free workplace by:
lal Publishing a statement notifying employees that the
unlawful manufacture. distribution. dispensing. possession. or
use of a controlled substance is prohibited in the grantee'.
wort place and specifying the actions that will be taken against
employees for violation of such prohibition;
Ibl Establishing an on-going drug-free awareness program to
inform employees about- '
,
III The dangers of drug abuse in the workplace; ,
121 The grantee's policy of maintaining a drug-free wortplaee;
131 Any available dNg counseling. rehabilitation. and employ~e
assistance programs; and ~
I
(41 The penalties that may be imposed upon employ"s for
drug abuse violations occurring in the workplace: I
lcl Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph lal;
(dl Notifying the employ" in the statement required by
paragraph (al that. IS . condition of employment under the
grant. the employee wiII-
O~~ 1'0"" 401llle 131'1111 "E~LACES OJ~ I'ORMS 408112. 40111131 AHO 408"4 WHICH ARE OBSOI.ETE_
NON-SUPPLANTING CERTIFICATION
Regulations adopted by the U.S. Office of Juvenile Justice and Delinquency Prevention
(OJJDP) require certification to the effect that federal funds have not been used to increase
state or local funds that would, iri the absence of such federal aid, be made available for
juvenile justice and delinquency prevention.
This form should be used by applicants in making required certification. This certification
is required as part of the initial proposal for grant funds to the Children and Youth
Coordinating Council.
CERTIFICATION:
I certify that OJJDP funds will not be used to supplant state or local funds that would
otherwise be available for juvenile justice assistance. I further certify that the project
proposed in the grant application meets all the requirements of the Juvenile Justice and
Delinquency Prevention Act and its implementing guidelines; that all the information
presented is correct; that there has been appropriate coordination with affected agencies;
and that the applicant will comply with the provisions of the OJJDP Act, all applicable
federal and state laws, and the above-mentioned certification should a grant be awarded.
@
~
Bob Young - Mayor
Typed Name and Title
4 !~I /1f
I
Date
~gusta. - ~ich.monJ ~unty ~nununity ~rtnership
For Cbildren And F."milies, inc.
BoIlJ'd of T rustces
Chair
James 1.. Kmdrick
Vicc Chain
Jolmny Hamey. O. MiD.
Jolm Warner
Sccm.ay
Gloria Lewis
Treasurer
Nelson Hamilton
Marion Barnes
Roseua Bass
Chris Gray
JosaJyn Gregory
Freddie Handy
Mrs. Judy Heath
Mrs. Janet Hudson
Valene Jacbon
Ms. Linda JoImson
Charles Larke. Ed. 0
Mrs. Ruby McBride
Sandy Mercer
Elizabeth Ostric
Frank Rumph, M.D.
Executive Director
Robeaa D. McKenzie. ED. D
TO: Pete Colbenson
FROM: Dr. R. McKenzie, Executive Director
Subject: JAIBG Block Grant Application
Date: April 30, 1999
The Augusta-Richmond County Community Partnership's Family Functioning
Committee met on March 28, 1999. This Committee is currently focusing on
two benchmark goals - Reducing the number of juvenile arrests and reducing the
incidents of child abuse. This committee revisited the 5- year Comprehensive
Strategic Plan and Annual Operating plan. Changes and/or modifications were
made as needed.
A subcommittee of the Family Functioning Committee met on April 22, 1999.
Those in attendance included representatives from local law enforcement, the
Richmond County Board of Education, the district attorney's office (Bill
Fleming), the Department of Juvenile Justice and Board of trustees of the
Augusta-Richmond County Community Partnership for Children and Families,
Inc. (Ms. Judy Heath) and the business and religious communities. The purpose
of the meeting was to review and approve the JAIBG Block Grant application.
After a thorough review of the application, we are in favor of the Department of
Juvenile Justice Juvenile Court receiving this money for the purpose of
purchasing technology equipment (computers) to expedite the prosecution of
violent juvenile offenders.
RD:M/tws
353 J-'/-St-J, o.A..,..J... (l-A 30901 'O~. (706) 721-1040 oJ.. (706) 721.1048
Eugene P. Walker, Ph.D/Commissioner
r-I\X
.5/) I r;o,
~
DEPARTMENT OF JUVENILE JUSTICE
2 Peachtree Street, Atlanta, Georgia 30303-3139
404-657-2410 FAX: 404-657-2479
Richmond County Juvenile IntakeIProbation Department
Augusta-Richmond County Law Enforcement Center
Room A-I 13, 401 Walton Way
Augusta, Georgia 30901-2437
(706) 821-1185 FAX: (706) 821-1196
May 3, 1999
Mr. Charles R. Oliver
AugustalRichmond County Administrator
Room 801 - Municipal Building
530 Greene Street
Augusta, GA 30911
Dear Mr. Oliver:
Enclosed is our request for approval of the Juvenile Accountability and Incentive Block Grant
(JAIBG). Please have this important item added to the May 10th Committee Meeting in which I plan
to attend. It seems this would be a small amount to pay for a significant purchase of information
technology which we need to operate in the year 2000. We are further anticipating this updated
equipment and software will allow us to track potential violent offenders, which is of such concern
to all of us.
Thank you for your assistance with this important matter concerning our Court.
Sincerely,
(
&u~
Bill Dean
Juvenile Program Manager
BD:amo
cc: Information Technology Department
Enclosures