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Home My WebLink AboutInternal Audit Department Augusta Richmond GA DOCUMENT NAME: 3"..~Un..Cl \ Au6Ort:, \)epur-b.r)l e.V\-t DOCUMENT TYPE: YEAR: 02. BOX NUMBER: '\ I FILE NUMBER: t Co6 1 ( NUMBER OF PAGES: 2- S~ird "Company, CPAs, LLC CERTIFIED PUBLIC ACCOUNTANTS & FINANCIAL ADVISORS' l' J Augusta, Georgia Office Thomson, Georgia Office John p, Gillion, Jr" CPA, CFP, FPS, CFS, CVA J, T. Cosnahen, CPA, CFE, CGFM, DABFA Robert D, Huntley, Jr" CPA Rep E. Whiddon, CPA, CVA Brenda F, Carroll, CPA, CIA, CFE Benjamin B. Barmore, CPA, MCP, CITP - W. Lee Hemmond. CPA December 23,2002 L~ 73.t?I-I~ The Honorable Bob Young, Mayor Augusta-Richmond County Georgia 530 Greene Street Augusta, Georgia 30911 Or/ff~~ ~fi Dear Mayor Young: This will confirm our understanding of our engagement to serve as the Internal Audit Department for Augusta-Richmond County. The term of this engagement shall be for the year to end December 31, 2003 and will continue from year-to-year unless sooner tern1inated. Either party may terminate this agreement at any time upon giving sixty (60) days written notice. In consultation with the administrator or his designee and comptroller, we will prepare an audit plan which will be presented to the Audit Committee for approval. Also, we will perform various audits as instructed by you, the administrator or the commission. We will meet with the administrator or his designee and comptroller on a quarterly basis and will provide written reports on our completed audits and the status of audits in progress. We will also meet with the Audit Committee on a regular basis and be available to meet with you, any commission committee or any commissioner at their convenience. Our fee for the year to end December 31, 2003 will not exceed the maximum approved in the 2003 budget. We will submit invoices monthly and the billing will be based on the actual number of hours and classification and experience of each individual. ' A schedule of our current rates and the rates applicable to this engagement by classification follows: Standard Augusta Classification Rates/Hour Rates/Hour Partner $135 - 160 $108-128 Manager $ 90 - 11 0 $ 72 - 88 Staff $ 45 - 85 $ 36 - 68 Secretarial! Admin $ 30 - 35 $ 24 - 28 The Atrium. 3633 Wheeler Road. Suite 200. Augusta. Georgia 30909/ Telephone (706) 855-9500 / Telefax (706) 855-2900 (www.bairdcpas,eom) 132 Railroad Street. Thomson. Georgia 30824/ Telephone (706) 595-7764/ Tclefax (706) 595-7288 (www,barmoreandhammond,com) .( ,Honorable Bob Young, Manager December 23,2002 Page 2 1 We will provide a backup detail with our invoices of the individuals who work on this engagement including the week the work was performed, the number of hours spent, the hourly rate and the amount billed per each individual. Out of pocket costs such as travel, supplies, telephone and postage will be billed in addition to our fee. All disputes arising under this agreement shall be submitted to mediation. Each party shall designate an executive officer or principal empowered to resolve the dispute. Should the designated representatives be unable to agree on a resolution, a mediation service acceptable to both parties shall select a mediator to mediate the dispute. Each disputing party shall pay an equal percentage of the mediator's fees and expenses. No suit or arbitration proceeding shall be commenced under this agreement until at least sixty (60) days after the mediator's first meeting with the involved parties. In the event that the dispute is required to be litigated, the court shall be authorized to assess litigation costs against any party found not to have participated in the mediation process in good faith. We appreciate the opportunity to be of service to Augusta and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the ternlS of our engagement as described in this letter, kindly sign the enclosed copy and return it to us. Very truly yours, BAIRD & COMPANY, CPAs, LLC Certified Public Accountants R~na~~M'DABFA This letter correctly sets forth the understanding of Augusta-Richmond County, Georgia Augusta, ~ ~ By: 'T)P1;- ) Bob Young, Mayor Date: , I"t-.~ 3 , The Alrium. 3633 Wheeler Road. Suite 200, Augusla, Georgia 30909/ Telephone (706) 855-9500 / Telefax (706) 855-2900 (www.bairdepas.eom) 132 Railroad Street. Thomson, Georgia 30824/ Telephone (706) 595-7764/ Telefax (706) 595-7288 (www.barmoreandhammond.com)