HomeMy WebLinkAboutDIAMOND LAKES COMMUNITY CENTER LIBRARY
August 23, 2005
Memorandum
TO:
Recreation and Parks Department
Tom F. Beck
Director
FROM:
Mr. Gary Swint, Director of Augusta Public Library
Tom Beck, Director of Recreation and Parks Department
RE:
Shared cost of Diamond Lakes Community Center and Library
This letter will confirm the cost and payment schedule of the following shared expense items, as
approved by the Augusta Commission on February 3, 2002, for Diamond Lakes Community
Center/ Library.
Item
Electricity
Water/Sewerage
Natural Gas
lCustodial Services
2Grounds Maintenance
Invoice dates:
Annual Cost
30% of actual cost
30% Of actual cost
30% of actual cost
$7,125.00
$5,214.00
December 15th (June - November expense)
June 15th (December - May expense)
1 - as outlined in exhibit A .
2 - as outlined in exhibit B
Please confirm this arrangement by signing below.
~~
Gary Swint(; .
Augusta PuB . c Library
Date ;;J'A~ 2.1)05
Tom Beck
Augusta Recreation and Parks
~~/yJ d 7~
f. l
(3.? ti S-
Date
Augusta Recreation and Park!: Department
2027 Lumpkin Road, P.O. Box 5605, Augusta, GA 30916-5605
(706)796-5025 - Fax (706) 796-4099
WWW.AUGUSTAGA.GOV
Exhibit A
Custodial Maintenance Schedule for Diamond Lakes Libraty
Daily Responsibilities
1. Sweep and vacuuming
2. Empty trashcans and replace bags
3. Oean desk, tables and doors
4. Oean restrooms and replenish supplies
5. Oean drinking fountains
6. Oean entrance porches and all floor mats
7. Pick up trash inside and outside around entrance of building
8. Empty book return box
9. Mopping of bathrooms and entrance
Weekly Responsibilities'
1. Dusting and polishing of all fIXtures and furniture
2. Sweep and blowing of the walkways and parking lots
Bi- weekly Responsibilities
1. Wash windows and door glass
Monthly Responsibilities
1. Wipe down walls
2. Cl1eckAlCfdters (change if necess~
Quarterly Responsibilities
1. Buffing and waxing of the floors
Miscellaneous Responsibilities
1. Perform minor repairs as needed (light bulbs, IN AC filterS)
2. Setting up tables and chairs for meetings as assigned (24 hour notice)
3. Coordinating repairs or other services needed by contractors or agencies unable
to be performed by custodian. Library will be billed for these services.
Estimated time on daily responsibilities at Library 3 hours per day:
Cost
$9.50/ per hour x 3 = $28.50 Daily
="6 days/week
$8,607.00 annual1y(paid by Jan 15)
::.5 days/week
$7,125.00 annually
*deducts 11 holidays per year
Note: Recreation and Parks will purchase <l: commercial floor buffing machine, and the
Library will purchase a commercial vacuum cleaner. All other equipment would be supplied
by Recreation and Parks.
Janitorial supplies( toilet paper, soap, windex, papertowels, etc.) will be purchased by the
Library and will supply it's own inventory.
Exhibit B
Grounds :Maintenance Services - Diamond Lakes G>Inmunity Center/Library
Augusta Recreation and Parks will perform the following grounds maintenance tasks
to provide the necessary upkeep to enhance the appearance of the landscape at the
jointly developed propeny:
*Oltting, trimming and edging of all grassed areas
*Trimming of hedges
*Collection and disposal of trash
*Weeding of beds
*Fertilization, pesticide and herbicide treatments
*Replacement of ground cover (pine straw, mulch, etc.)
*Sweeping of parking lots
All labor, equipment, materials and supplies to be provided by Recreation and Parks.
Cost:
Labor. 1040 man hours/year x $12.50/hour =
:Materials and supplies: (fueL fertilizer, mulch, herbicides, dumpster)
$14,560.00
2.821.00
$17,381.00
$ 5,214.00
30% cost to Library:
Note: Above based on two employees, ten hours per week (average).
Dumpster is $135/month.