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HomeMy WebLinkAboutDepartment Of Transportation (2) Augusta Richmond GA DOCUMENT NAME: d~. c:W -\"(Q~'(-\a-nOr) DOCUMENT TYPE: YEAR: Of1 BOX NUMBER: 8 FILE NUMBER: \ l\6\L\ NUMBER OF PAGES: \D WAYNE SHACKELFORD COMMISSIONER (4041656-5206 FRANK L. DANCHETZ CHIEF ENGINEER (404)656-5277 Department of Transportation State of Geor9ia #2 Capito[ Square) S.W. Atfanta) Geor9ia 30334-1002 STEVEN L. PARKS DEPUTY COMMISSIONER (404)656-5212 BILLY F. SHARP TREASURER (404)656-5224 July 1,1999 The Honorable Bob Young, Chairman-Mayor Augusta-Richmond County Commission-Council City County Municipal Building 530 Green Street, Room 806 Augusta, GA 30911 Dear Chairman Young: I am returning for your files an executed agreement between the Georgia Department of Transportation and Augusta-Richmond County for the following project: STP-ll05(4), Richmond County, PI# 245320 BHSLB-ll05(5), Richmond County, PI# 245325 STP-7007(6), Richmond County, PI# 250610 BRSLB-7007(7), Richmond County, PI# 250615 Windsor Springs Rd/CR65 from SR88/Hephzibah to Tobacco Rd We look forward to working with you on the successful completion of this joint project. Should you have any questions, please contact me at (404) 656-5320. Sincerely, f~~~fff-~ State Transportation Programming Engineer HTG:wkb Enclosure c: Percy Middlebrooks, w/attachment Mike Thomas, w/attachment Joe Palladi, w/attachment RECEIVED JUL 07 1999 Mayor's OWe€ . Augusta-Richmond County ./. ~,( .. :* AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA AND AUGUSTA/RICHMOND COUNTY, GEORGIA for WINDSOR SPRINGS ROAD/C.R. 65 FROM S.R. 88/HEPHZIBAH TO TOBACCO ROAD This AGREEMENT is made and entered into this -k- day of l/i>h'- ,1999, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the' 'State of Georgia, hereinafter called the "DEPARTMENT", and AUGUSTA/RICHMOND COUNTY, GEORGIA, acting by and through its Chairman and Board of Commissioners, hereinafter called the "COUNTY". WHEREAS, the COUNTY has represented to the DEPARTMENT a desire to construct roadway improvements to WINDSOR SPRINGS ROAD/C.R. 65 FROM S.R. 88/HEPHZIBAH TO TOBACCO ROAD in Augusta/Richmond County, Georgia, hereinafter referred to as the "PROJECT". The project is currently described as Georgia Department of Transportation Project Numbers: STP-1105(4), P.1. Numb.er 245320; BHSLB-1105(5), P.1. Number 245325; STP-7007(6), P.1. Number 250610; and BRSLB-7007(7), P.1. Number 250615; and ~. WHEREAS, the COUNTY has represented to the DEPARTMENT a desire to participate in providing the preconstruction engineering activities needed for the improvements, relocating the utilities, and other costs as specified in the AGREEMENT, and the DEPARTMENT has relied upon such representations; and WHEREAS, the DEPARTMENT has expressed a willingness to participate in the funding of the construction of the PROJECT with funds of the DEPARTMENT, funds apportioned to the DEPARTMENT by the Federal Highway Administration, hereinafter referred to as the "FHWA", under Title 23, United States Code, Section 104, or a combination of funds from any of the above sources; subject to those certain conditions set forth in the AGREEMENT. THEREFORE in consideration of the mutual promises made and of the benefits to flow from one to the other, the DEPARTMENT and the COUNTY hereby agree each with the other as follows: 1. All Primary Consultant firms hired by the COUNTY to provide services on the PROJECT shall be prequalified with the DEPARTMENT in the appropriate area - classes. The DEPARTMENT shall, on request, furnish the COUNTY with a list of prequalified consultant firms in the appropriate area-classes. 2. The PROJECT construction and right of way plans shall be prepared in English units. 3. Both the COUNTY and the DEPARTMENT hereby acknowledge that time is of the essence and both parties shall adhere to the priorities established in the approved . STIP or earlier. Furthermore, all parties shall adhere to the detailed project schedule, as approved by the DEPARTMENT. In the completion of respective commitments contained herein, if a change In the schedule is needed, the DEPARTMENT shall have final authority. If, for any reason, the COUNTY does not produce acceptable deliverables at the milestone dates defined in the STIP, or in the approved schedule, the DEPARTMENT reserves the right to delay the project's implementation until funds can be re-identified for construction or right of way, as applicable. 4. All drafting and design work performed on the project shall be done utilizing Microstation and CAiCE software respectively, and shall be organized as per the Department's guidelines on electronic file management. 5. The COUNTY shall contribute towards the PROJECT by funding all cost for the preconstruction engineering (design). The preconstruction engineering activities shall be accomplished in accordance with the DEPARTMENT's Plan Development Process, the applicable guidelines of the American Association of State Highway and Transportation Officials, hereinafter referred to as "AASHTO", the DEPARTMENT's Standard Specifications for the Construction of Transportation Systems, PROJECT schedules, and applicable guidelines of the DEPARTMENT. Construction plans shall be developed in accordance with the DEPARTMENT's Plan Presentation Guide. The COUNTY's responsibility for design shall include, but is not limited to the following items: a. Prepare the PROJECT concept report in accordance with the format used by the DEPARTMENT. The concept for the PROJECT shall be developed to accommodate the future traffic volumes as generated by the COUNTY as provided for in paragraph 3b and approved by the DEPARTMENT. The concept report shall be approved by the DEPARTMENT prior to the COUNTY beginning further development of the PROJECT plans~ It is recognized by the parties that the approved concept may be modified by the COUNTY as required by the DEPARTMENT and reapproved by the DEPARTMENT during the course of design due to public input, environmental requirements, or right of way considerations. b. Develop the PROJECT's base year (year facility is expected to be open to traffic) and design year ( base year plus 20 years) traffic volumes. This shall include average daily traffic (ADT) and morning (am) and evening (pm) peak hour volumes. The traffic shall show all through and turning movement volumes at intersections for the ADT and peak hour volumes and shall indicate the percentage of trucks expected on the facility. c. Validate (check and update) the approved PROJECT concept and prepare a PROJECT Design Book for approval by the DEPARTMENT prior to the beginning of preliminary plans. d. Prepare environmental studies, documentation, and reports for the PROJECT that show the PROJECT is in compliance with the provisions of the National Environmental Protection Act and Georgia Environmental Protection Act, as appropriate to the PROJECT funding. This shall include any and all archaeological, historical, ecological, air, noise, underground storage tanks {USn, and hazardous waste site studies required. The COUNTY shall submit to the DEPARTMENT all environmental documents and reports for review and approval by the DEPARTMENT and the FHWA. e. Prepare all public hearing and public information displays and conduct all required public' hearings and public information meetings in accordance with DEPARTMENT practice. f. Perform all surveys, mapping, and soil investigation studies needed for design of the PROJECT. ~ g. Perform all work required to obtain project permits, including, but not limited to, US Army Corps of Engineers 404 and Federal Emergency Management Agency (FEMA) approvals. These efforts shall be coordinated with the DEPARTMENT. h. Prepare the PROJECT's drainage design including erosion control plans and the development of the hydraulic studies for the Federal Emergency Management Agency Floodways and .acquisition of all necessary permits associated with the drainage design. i. Prepare traffic studies, preliminary construction plans and cost estimate for the Preliminary Field Plan Review, preliminary and final utility plans, preliminary and final right of way plans, staking of the required right of way, and final construction plans and cost estimate for the Final Field Plan Review including erosion control, traffic handling, and construction sequence plans and specifications including special provisions for the PROJECT. j. Provide certification, by a Georgia Registered Professional Engineer, that the construction plans have been prepared under the guidance of the professional engineer and are in accordance AASHTO and DEPARTMENT guidelines. k. Failure of the COUNTY to follow the DEPARTMENT's Plan Development Process will jeopardize the use of Federal funds and the COUNTY shall then provide full funding for construction. 6. The DEPARTMENT shall review and has approval authority for all aspects of the PROJECT. The DEPARTMENT will work with the FHWA to obtain all needed approvals with information furnished by the COUNTY. 7. Upon the COUNTY's determination of the rights of way required for the PROJECT and the approval of the right of way plans by the DEPARTMENT, the '" COUNTY shall fund the acquisition and acquire the necessary rights of way for the PROJECT. Right of way acquisition shall be in accordance with the law and the rules and regulations of the FHWA including but not limited to, Title 23, United States Code; 23 CFR 710, et. seq., and 49 CFR Part 24, and the rules and regulations of the DEPARTMENT. Failure to follow these requirements will result in loss of Federal funding for the PROJECT and it will be the responsibility of the COUNTY to make up the loss of that funding. All required right of way shall be obtained and cleared of obstructions, including underground storage tanks, prior to the DEPARTMENT's advertising the PROJECT for bids. The COUNTY shall further be responsible for making all changes to the approved right of way plans, as deemed necessary by the DEPARTMENT, for whatever reason, as needed to purchase the right of way or to match actual conditions encountered. 8. The COUNTY shall be responsible for the design of the bridges within the limits of this PROJECT. The COUNTY shall be responsible for providing all necessary survey information required for the completion of any hydraulic study reports required. The COUNTY shall perform all necessary survey efforts regarding the design of the bridges and shall incorporate these plans into this PROJECT. as a part of this Agreement. 9. The COUNTY shall be responsible for all utility relocation costs necessary for the construction of the PROJECT. 10. The COUNTY shall be responsible for all costs for providing energy, maintenance, and operational costs of any roadway and interchange lighting within the PROJECT limits. : .,; 11. The COUNTY shall be responsible for all costs for the continual maintenance, and the continual operations of any and all sidewalks within the PROJECT limits. Whenever necessary, the COUNTY shall provide the 20% of the construction costs to match the 80% Federal Funding of the construction costs of any sidewalk within the PROJECT limits. 12. The COUNTY shall follow the DEPARTMENT's procedures for identification of existing and proposed utility facilities on the PROJECT. These procedures, in part, require all requests for existing, proposed, or relocated facilities to flow through the DEPARTMENT's Project Liaison and the District Utilities Engineer. 13. The COUNTY shall address all railroad concerns, comments and requirements to the satisfaction of the DEPARTMENT. 14. Upon completion and approval of the PROJECT plans, certification that all needed rights of way have been obtained and cleared of obstructions, and certification that all needed permits for the PROJECT have been obtained by the COUNTY, the DEPARTMENT shall let the PROJECT for construction. Except as provided herein and upon receipt of an acceptable bid, the DEPARTMENT shall bear all costs for construction, including all costs associated with inspection and materials testing during construction. The DEPARTMENT shall be solely responsible for securing and awarding the construction contract for the PROJECT. 15. The COUNTY agrees that all reports, plans, drawings, studies, specifications, estimates, maps, computations, computer diskettes and printouts, and any other data prepared under the terms of this agreement shall become the property of the DEPARTMENT. This data shall be organized, indexed, bound, and delivered to I the DEPARTMENT no later than the advertisement of the PROJECT for letting. The DEPARTMENT shall have the right to use this material without restriction or limitation and without compensation to the COUNTY. 16. The COUNTY shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by or on behalf of the COUNTY pursuant to this AGREEMENT. The COUNTY shall correct or revise, or cause to be corrected or revised, any errors or deficiencies in the designs, drawings, specifications, and other services furnished for this PROJECT. Failure by the COUNTY to address the errors or deficiencies within 30 days shall cause the COUNTY to assume all responsibility for construction delays caused by the errors and deficiencies. All revisions shall be coordinated with the DEPARTMENT prior to issuance. The COUNTY shall also be responsible for any claim, damage, loss or expense that is attributable to negligent acts, errors, or omissions related to the designs, drawings, specifications, and other services furnished by or on behalf of the COUNTY pursuant to this AGREEMENT. 17. The COUNTY shall prepare all shop drawings for review and approval by the DEPARTMENT. 18. This AGREEMENT is made and entered into in Fulton County, Georgia, and shall be governed and construed under the laws of the State of Georgia. The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. J " . " IN WITNESS WHEREOF, the DEPARTMENT and the COUNTY have caused these presents to be executed under seal by their duly authorized representatives. RECOMMENDED: Jo eph P. Palladi, P.E. S te Urban Design Engineer Walker W. c I Jr., P.E. Director of Preconstruction ;7'~:?~ Frank L. Danchetz, P.E. Chief Engineer DEPARTMENT OF TRANSPORTATION ...~ST: . ,>0 -J~ . II1~harp/ .., Treasurer HEV~EVVED __S'/zl Iff ~J~ . ...~ . ~ BOARD OF COMMISSIONERS Augusta/Rich nd County, Georgia MIl BY: ~ Chairman t.W> Signed, sealed and delivered this t? day of ~A{~ 1999, in the presence of: :t2f:"tf iJ ~~.. ~ ~".. · 9 ",- '.'---~~~--- I '~#~. - ~ .';', - f' >.::?,h. Notary Public NotaI)'Pubiic. Ri~~on.d'ciu~.)i~~ _~,~..IreS:D~. 5. 2.901 ~ :\.~-' \_~~"i';'/: ~~_'~- .f "- ........ .., ,.......... This Agreement approved by,.t~e Ri~~.mond Coun Commission at a meeting"held at { /31,,{ I L this ltJ day of , 1999. ibc~@Mb(/ ounty Cler .