HomeMy WebLinkAboutDepartment Of Transportation (2)
Augusta Richmond GA
DOCUMENT NAME: d~. c:W -\"(Q~'(-\a-nOr)
DOCUMENT TYPE:
YEAR: Of1
BOX NUMBER: 8
FILE NUMBER: \ l\6\L\
NUMBER OF PAGES:
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WAYNE SHACKELFORD
COMMISSIONER
(4041656-5206
FRANK L. DANCHETZ
CHIEF ENGINEER
(404)656-5277
Department of Transportation
State of Geor9ia
#2 Capito[ Square) S.W.
Atfanta) Geor9ia 30334-1002
STEVEN L. PARKS
DEPUTY COMMISSIONER
(404)656-5212
BILLY F. SHARP
TREASURER
(404)656-5224
July 1,1999
The Honorable Bob Young, Chairman-Mayor
Augusta-Richmond County Commission-Council
City County Municipal Building
530 Green Street, Room 806
Augusta, GA 30911
Dear Chairman Young:
I am returning for your files an executed agreement between the Georgia Department of Transportation
and Augusta-Richmond County for the following project:
STP-ll05(4), Richmond County, PI# 245320
BHSLB-ll05(5), Richmond County, PI# 245325
STP-7007(6), Richmond County, PI# 250610
BRSLB-7007(7), Richmond County, PI# 250615
Windsor Springs Rd/CR65 from SR88/Hephzibah to Tobacco Rd
We look forward to working with you on the successful completion of this joint project.
Should you have any questions, please contact me at (404) 656-5320.
Sincerely,
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State Transportation Programming Engineer
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Enclosure
c: Percy Middlebrooks, w/attachment
Mike Thomas, w/attachment
Joe Palladi, w/attachment
RECEIVED
JUL 07 1999
Mayor's OWe€ .
Augusta-Richmond County
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AGREEMENT
BETWEEN
DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
AND
AUGUSTA/RICHMOND COUNTY, GEORGIA
for
WINDSOR SPRINGS ROAD/C.R. 65 FROM S.R. 88/HEPHZIBAH TO
TOBACCO ROAD
This AGREEMENT is made and entered into this -k- day of l/i>h'- ,1999,
by and between the DEPARTMENT OF TRANSPORTATION, an agency of the' 'State of
Georgia, hereinafter called the "DEPARTMENT", and AUGUSTA/RICHMOND
COUNTY, GEORGIA, acting by and through its Chairman and Board of
Commissioners, hereinafter called the "COUNTY".
WHEREAS, the COUNTY has represented to the DEPARTMENT a desire to
construct roadway improvements to WINDSOR SPRINGS ROAD/C.R. 65 FROM S.R.
88/HEPHZIBAH TO TOBACCO ROAD in Augusta/Richmond County, Georgia,
hereinafter referred to as the "PROJECT". The project is currently described as
Georgia Department of Transportation Project Numbers: STP-1105(4), P.1. Numb.er
245320; BHSLB-1105(5), P.1. Number 245325; STP-7007(6), P.1. Number 250610; and
BRSLB-7007(7), P.1. Number 250615; and
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WHEREAS, the COUNTY has represented to the DEPARTMENT a desire to
participate in providing the preconstruction engineering activities needed for the
improvements, relocating the utilities, and other costs as specified in the AGREEMENT,
and the DEPARTMENT has relied upon such representations; and
WHEREAS, the DEPARTMENT has expressed a willingness to participate in the
funding of the construction of the PROJECT with funds of the DEPARTMENT, funds
apportioned to the DEPARTMENT by the Federal Highway Administration, hereinafter
referred to as the "FHWA", under Title 23, United States Code, Section 104, or a
combination of funds from any of the above sources; subject to those certain conditions
set forth in the AGREEMENT.
THEREFORE in consideration of the mutual promises made and of the benefits
to flow from one to the other, the DEPARTMENT and the COUNTY hereby agree each
with the other as follows:
1. All Primary Consultant firms hired by the COUNTY to provide services on the
PROJECT shall be prequalified with the DEPARTMENT in the appropriate area -
classes. The DEPARTMENT shall, on request, furnish the COUNTY with a list of
prequalified consultant firms in the appropriate area-classes.
2. The PROJECT construction and right of way plans shall be prepared in
English units.
3. Both the COUNTY and the DEPARTMENT hereby acknowledge that time is of
the essence and both parties shall adhere to the priorities established in the approved .
STIP or earlier. Furthermore, all parties shall adhere to the detailed project schedule,
as approved by the DEPARTMENT. In the completion of respective commitments
contained herein, if a change In the schedule is needed, the
DEPARTMENT shall have final authority. If, for any reason, the COUNTY does not
produce acceptable deliverables at the milestone dates defined in the STIP, or in the
approved schedule, the DEPARTMENT reserves the right to delay the project's
implementation until funds can be re-identified for construction or right of way, as
applicable.
4. All drafting and design work performed on the project shall be done utilizing
Microstation and CAiCE software respectively, and shall be organized as per the
Department's guidelines on electronic file management.
5. The COUNTY shall contribute towards the PROJECT by funding all cost for
the preconstruction engineering (design). The preconstruction engineering activities
shall be accomplished in accordance with the DEPARTMENT's Plan Development
Process, the applicable guidelines of the American Association of State Highway and
Transportation Officials, hereinafter referred to as "AASHTO", the DEPARTMENT's
Standard Specifications for the Construction of Transportation Systems, PROJECT
schedules, and applicable guidelines of the DEPARTMENT. Construction plans shall
be developed in accordance with the DEPARTMENT's Plan Presentation Guide. The
COUNTY's responsibility for design shall include, but is not limited to the following
items:
a. Prepare the PROJECT concept report in accordance with the format
used by the DEPARTMENT. The concept for the PROJECT shall be developed to
accommodate the future traffic volumes as generated by the COUNTY as provided for
in paragraph 3b and approved by the DEPARTMENT. The concept report shall be
approved by the DEPARTMENT prior to the COUNTY beginning further development of
the PROJECT plans~ It is recognized by the parties that the approved concept may be
modified by the COUNTY as required by the DEPARTMENT and reapproved by the
DEPARTMENT during the course of design due to public input, environmental
requirements, or right of way considerations.
b. Develop the PROJECT's base year (year facility is expected to be open
to traffic) and design year ( base year plus 20 years) traffic volumes. This shall include
average daily traffic (ADT) and morning (am) and evening (pm) peak hour volumes.
The traffic shall show all through and turning movement volumes at intersections for the
ADT and peak hour volumes and shall indicate the percentage of trucks expected on
the facility.
c. Validate (check and update) the approved PROJECT concept and
prepare a PROJECT Design Book for approval by the DEPARTMENT prior to the
beginning of preliminary plans.
d. Prepare environmental studies, documentation, and reports for the
PROJECT that show the PROJECT is in compliance with the provisions of the National
Environmental Protection Act and Georgia Environmental Protection Act, as appropriate
to the PROJECT funding. This shall include any and all archaeological, historical,
ecological, air, noise, underground storage tanks {USn, and hazardous waste site
studies required. The COUNTY shall submit to the DEPARTMENT all environmental
documents and reports for review and approval by the DEPARTMENT and the FHWA.
e. Prepare all public hearing and public information displays and conduct
all required public' hearings and public information meetings in accordance with
DEPARTMENT practice.
f. Perform all surveys, mapping, and soil investigation studies needed for
design of the PROJECT.
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g. Perform all work required to obtain project permits, including, but not
limited to, US Army Corps of Engineers 404 and Federal Emergency Management
Agency (FEMA) approvals. These efforts shall be coordinated with the DEPARTMENT.
h. Prepare the PROJECT's drainage design including erosion control
plans and the development of the hydraulic studies for the Federal Emergency
Management Agency Floodways and .acquisition of all necessary permits associated
with the drainage design.
i. Prepare traffic studies, preliminary construction plans and cost estimate
for the Preliminary Field Plan Review, preliminary and final utility plans, preliminary and
final right of way plans, staking of the required right of way, and final construction plans
and cost estimate for the Final Field Plan Review including erosion control, traffic
handling, and construction sequence plans and specifications including special
provisions for the PROJECT.
j. Provide certification, by a Georgia Registered Professional Engineer,
that the construction plans have been prepared under the guidance of the professional
engineer and are in accordance AASHTO and DEPARTMENT guidelines.
k. Failure of the COUNTY to follow the DEPARTMENT's Plan
Development Process will jeopardize the use of Federal funds and the COUNTY shall
then provide full funding for construction.
6. The DEPARTMENT shall review and has approval authority for all aspects of
the PROJECT. The DEPARTMENT will work with the FHWA to obtain all needed
approvals with information furnished by the COUNTY.
7. Upon the COUNTY's determination of the rights of way required for the
PROJECT and the approval of the right of way plans by the DEPARTMENT, the
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COUNTY shall fund the acquisition and acquire the necessary rights of way for the
PROJECT. Right of way acquisition shall be in accordance with the law and the rules
and regulations of the FHWA including but not limited to, Title 23, United States Code;
23 CFR 710, et. seq., and 49 CFR Part 24, and the rules and regulations of the
DEPARTMENT. Failure to follow these requirements will result in loss of Federal
funding for the PROJECT and it will be the responsibility of the COUNTY to make up
the loss of that funding. All required right of way shall be obtained and cleared of
obstructions, including underground storage tanks, prior to the DEPARTMENT's
advertising the PROJECT for bids. The COUNTY shall further be responsible for
making all changes to the approved right of way plans, as deemed necessary by the
DEPARTMENT, for whatever reason, as needed to purchase the right of way or to
match actual conditions encountered.
8. The COUNTY shall be responsible for the design of the bridges within the
limits of this PROJECT. The COUNTY shall be responsible for providing all necessary
survey information required for the completion of any hydraulic study reports required.
The COUNTY shall perform all necessary survey efforts regarding the design of the
bridges and shall incorporate these plans into this PROJECT. as a part of this
Agreement.
9. The COUNTY shall be responsible for all utility relocation costs necessary for
the construction of the PROJECT.
10. The COUNTY shall be responsible for all costs for providing energy,
maintenance, and operational costs of any roadway and interchange lighting within the
PROJECT limits.
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11. The COUNTY shall be responsible for all costs for the continual
maintenance, and the continual operations of any and all sidewalks within the
PROJECT limits. Whenever necessary, the COUNTY shall provide the 20% of the
construction costs to match the 80% Federal Funding of the construction costs of any
sidewalk within the PROJECT limits.
12. The COUNTY shall follow the DEPARTMENT's procedures for identification
of existing and proposed utility facilities on the PROJECT. These procedures, in part,
require all requests for existing, proposed, or relocated facilities to flow through the
DEPARTMENT's Project Liaison and the District Utilities Engineer.
13. The COUNTY shall address all railroad concerns, comments and
requirements to the satisfaction of the DEPARTMENT.
14. Upon completion and approval of the PROJECT plans, certification that all
needed rights of way have been obtained and cleared of obstructions, and certification
that all needed permits for the PROJECT have been obtained by the COUNTY, the
DEPARTMENT shall let the PROJECT for construction. Except as provided herein and
upon receipt of an acceptable bid, the DEPARTMENT shall bear all costs for
construction, including all costs associated with inspection and materials testing during
construction. The DEPARTMENT shall be solely responsible for securing and awarding
the construction contract for the PROJECT.
15. The COUNTY agrees that all reports, plans, drawings, studies,
specifications, estimates, maps, computations, computer diskettes and printouts, and
any other data prepared under the terms of this agreement shall become the property
of the DEPARTMENT. This data shall be organized, indexed, bound, and delivered to
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the DEPARTMENT no later than the advertisement of the PROJECT for letting. The
DEPARTMENT shall have the right to use this material without restriction or limitation
and without compensation to the COUNTY.
16. The COUNTY shall be responsible for the professional quality, technical
accuracy, and the coordination of all designs, drawings, specifications, and other
services furnished by or on behalf of the COUNTY pursuant to this AGREEMENT. The
COUNTY shall correct or revise, or cause to be corrected or revised, any errors or
deficiencies in the designs, drawings, specifications, and other services furnished for
this PROJECT. Failure by the COUNTY to address the errors or deficiencies within 30
days shall cause the COUNTY to assume all responsibility for construction delays
caused by the errors and deficiencies. All revisions shall be coordinated with the
DEPARTMENT prior to issuance. The COUNTY shall also be responsible for any
claim, damage, loss or expense that is attributable to negligent acts, errors, or
omissions related to the designs, drawings, specifications, and other services furnished
by or on behalf of the COUNTY pursuant to this AGREEMENT.
17. The COUNTY shall prepare all shop drawings for review and approval by
the DEPARTMENT.
18. This AGREEMENT is made and entered into in Fulton County, Georgia, and
shall be governed and construed under the laws of the State of Georgia. The covenants
herein contained shall, except as otherwise provided, accrue to the benefit of and be
binding upon the successors and assigns of the parties hereto.
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IN WITNESS WHEREOF, the DEPARTMENT and the COUNTY have caused
these presents to be executed under seal by their duly authorized representatives.
RECOMMENDED:
Jo eph P. Palladi, P.E.
S te Urban Design Engineer
Walker W. c I Jr., P.E.
Director of Preconstruction
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Frank L. Danchetz, P.E.
Chief Engineer
DEPARTMENT OF TRANSPORTATION
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Treasurer
HEV~EVVED __S'/zl Iff
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BOARD OF COMMISSIONERS
Augusta/Rich nd County, Georgia
MIl
BY:
~ Chairman t.W>
Signed, sealed and delivered this t?
day of ~A{~ 1999, in the
presence of:
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Notary Public NotaI)'Pubiic. Ri~~on.d'ciu~.)i~~
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This Agreement approved by,.t~e Ri~~.mond
Coun Commission at a meeting"held
at { /31,,{ I L
this ltJ day of , 1999.
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ounty Cler .