HomeMy WebLinkAboutCRIMINAL JUSTICE COORDINATING COUNCIL
Augusta Richmond County, Georgia
New Grant Proposal/Application
Before a Department/agency may apply for the grant/award on behalf of Augusta
Richmond County, they must first obtain approval signature from the Administrator
and the Finance Director. The Administrator will obtain information on the grant
program and requirements from the funding agency and review these for feasibility to
determine if this grant/award will benefit Augusta Richmond County. The Finance
Director will review the funding requirement to determine if the grant will fit within
our budget structure and financial goals.
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1) I have reviewed the grant application and enclosed materials and:
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o Deny the Request:
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This form will also be used to provide the external auditors with information on all
grants for compliance and certification requirements as required by the State and
Federal Government.
ATB003 Form-l
CRIMINAL JUSTICE COORDINATING COUNCIL
104 Marietta Street, NW . Suite 440 . Atlanta, GA . 30303-2743
404/657-1956. 877/231-6590 . 404/657-1957 (Fax) .404/463-7650 (ny)
...J
2009 "Recovery Act Victim Services Grants
Frequently Asked Questions
1. What are Recovery Act Funds and how are they different from regular VOCA, STOP
V AW A and Hyrne-JAG grant funds?
Recovery Act Funds: On February l7, 2009, President Obama signed the American Recovery
and Reinvestment Act of 2009 that includes a provision for additional victim services stimulus
funds to be made available to the states on a limited basis. In addition to the usual state and
federal purpose areas and priorities of the VOCA, STOP V A W A, and Byrne-JAG grant
programs, these Recovery Act Funds must also be used to preserve, restore, and create jobs and
promote economic recovery. These funds will be distributed as one-time only grants for a
maximum of fifteen months of funding, with the possibility of a three-month extension.
Beginning on July l, 2009, the Criminal Justice Coordinating Council (CJCC) will conduct one
special expedited grant application process to allocate the Recovery Act Victim Services Grant
Program Funds. Whether or not you currently have a VOCA or STOP VA W A grant, you will
have the opportunity to apply for Recovery Act Funds.
Regular VOCA, STOP VA W A, and Hyrne-JAG Grant Funds: The regular VOCA, STOP
V A W A, and Byrne-JAG grant formula programs are separate from the Recovery Act Funds.
They still exist as they always have and are still administered by the CJCc. Your current VOCA,
STOP V A W A, and Byrne-JAG grants will continue as outlined in your current Statement of
Grant Award.
2. Do I have to apply for Recovery Act Victim Services Grant Program Funds or do I
automatically get funds if I already have a VOCA, STOP VA W A, or Hyrne-JAG grant?
Yes. You must apply separately for Recovery Act Victim Service Grant Program Funds. The
Recovery Act VOCA Funds, the Recovery Act STOP V A W A, and Byrne-JAG Funds are
separate from the ongoing grant programs. They are subject to additional requirements and must
be allocated through special expedited funding processes.
3. Wh}lt amounts arc available and for how long?
Recovery Act Victim Services Grants are available for a minimum of $20,000 to a maximum of
$40,000 per agency. The number of grants awarded will depend on the amount of applications
received and how well applicants respond to the solicitation requirements. The Council has
decided to allocate additional funds from the Recovery Act Byrne-JAG Grant to fund local
government-based victim witness assistance programs since the amount of funding available
from the Recovery Act VOCA Grant would only provide a small number of grants compared to
the total number of potential applicants.
9. Are there special requirements for Recovery Act Victim Service Grant Program sub-
grant recipients?
Yes. The following are a few of the major special requirements:
1. Jobs and economic growth. In addition to all the usual state and federal purpose areas,
priorities, and requirements on VOCA, STOP VA W A, and Byrne-JAG grant funds, all
Recovery Act Funds must also be used to preserve, restore, and create jobs and otherwise
promote growth of the economy. Documentation will be required to substantiate requests
for funds to preserve and restore jobs that have been lost in the past months.
2. Reporting. Due to the Transparency Act that oversees the use of these funds, sub-
grantees will be required to submit financial back-up documentation with each quarterly
report on the use ofthe funds.
3. Quarterly reports on the use of Recovery Act Funds will be due at CJCC within 5
calendar days of the close of each calendar quarter. Failure to submit a report by the
deadline could result in suspension of funds or termination of the agency's award.
Quarterly reports on Recovery Act Victim Services Grants are completely separate from
quarterly reports on your regular VOCA, STOP VA W A, Byrne-JAG grants and have
different due dates.
10. What is a DUNS number? What is the CCR? How do I apply for the DUNS and the
CCR'!
The DUNS (Data Universal Numbering System) number and the CCR (Central Contractor
Registration) are a unique identifying number and registration, respectively, required for all
federal financial assistance applicants, recipients, and sub-grant recipients. Many agencies
already have a DUNS number so check to see if yours does. If not, your agency may obtain one
by calling 1-866-705-57ll or applying online at http://www.dnb.com/us/.
Information about how to register with the CCR database can be accessed at www.ccr.gov. The
CCR User's Guide is available at http://www.ccr.gov/Handbook.aspx.
Final awards to sub-grant recipients will not be made until applicants demonstrate possession of
DUNS and CCR numbers.
11. How do I document that jobs have either been lost in the past months or are in danger
of being cut back or eliminated now'!
Documentation can include termination notices; minutes of City Council, Board of County
Commissioners, or Board of Directors meetings; Executive Orders by the Governor, Mayors,
County Commissioners or other public officials; or other official declarations that such jobs were
or will be eliminated, will be held vacant or reduced from full-time to part-time, etc.
CRIMINAL JUSTICE COORDINATING COUNCIL
104 Marietta Street, NW . Suite 440 . Atlanta, GA . 30303-2743
404/657-1956' 877/231-6590 . 404/657-1957 (Fax) '404/463-7650 (TTY)
2009 RECOVERY ACT
VICTIM SERVICES GRANT PROGRAM
REQUEST FOR APPLICATIONS (RFA)
The Georgia Criminal Justice Coordinating Council (CJCC) announces the availability of Recovery
Act Victim Services Grant Program funds authorized by the American Recovery and Reinvestment
Act of2009. Per the recommendation of the Council, funding for grants to agencies providing direct
victim services is available from the Recovery Act VOCA Grant, the Recovery Act STOP VA W A
Grant, and the Recovery Act Byrne-JAG Grant. The CJCC is creating a single on-line application
for all direct victim service agencies to complete. Different agencies are eligible for VOCA, STOP
V A W A, and Byrne JAG funding depending on the types of victims served and whether or not they
are government-based or non-profit community-based.
The decision on type of award allocated will be made by CJCC after review of all applications
received and will be based on the federal program guidelines and requirements. The amount of
funding available per applicant will be equalized across all funding sources. ALL victim service
agencies that have been certified by CJCC as eligible to receive local victim assistance add-on fines
(5% funding) are eligible to submit an application in response to this RFA.
Agencies are encouraged to read this entire RF A thoroughly before preparing and submitting their
grant applications. The 2009 Recovery Act Victim Services Application is available for submission
on-line; full directions for completing the application are attached to this RF A.
Recovery Act funding is available for the very specific purposes of retaining, restoring, and creating
jobs, and promoting economic stimulus. Agencies should note that these awards are for a single,
time-limited period only; no additional funds will be available after the end of the grant period to
sustain personnel and projects funded with Recovery Act dollars. The time period for these grants is
fifteen months, with a single three-month, no-cost extension to expend remaining funds permitted,
based on programmatic fiscal progress.
Applications and supporting documentation may only be submitted and uploaded online -
they may not be mailed or faxed to CJCC. Applications must be submitted online and
received by CJCC no later than 6:00 PM on May 29, 2009.
Aoolications received after that deadline will not be considered for fundine:.
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City Council, County Commission, or Board of Directors' meetings; Executive orders by the
Governor, Mayors, County Commissioners, or other public officials; or declarations that such jobs
were or will be reduced, lost or eliminated, etc.
Statutory Purpose Areas: Victim Services
Any expenditure of Recovery Act Victim Services Grant Program funds must serve to provide
or improve direct services to victims of crime.
Recovery Act VOCA states: "Services under this grant program are defined as those efforts that (I)
respond to the emotional and physical needs of crime victims; (2) assist primary and secondary
victims of crime to stabilize their lives after a victimization; (3) assist victims to understand and
participate in the criminal justice system; and (4) provide victims of crime with a measure of safety
and security such as boarding up broken windows and replacing and repairing locks."
The relevant statutory purpose areas included in OVW Recovery ACT STOP V A W A are:
(I) "Developing, enlarging, or strengthening victim services programs, including sexual assault,
domestic violence, and dating violence programs, developing or improving delivery of victim
services to underserved populations, provide specialized domestic violence court advocates in courts
where a significant number of protection orders are granted, and increasing reporting and reducing
attrition rates for cases involving violent crimes against women, including crimes of sexual assault,
domestic violence, and dating violence; (2) Developing, enlarging, or strengthening programs
addressing stalking; and (3) Providing assistance to victims of domestic violence and sexual assault
in immigration matters."
The Recovery Act Byrne-JAG (JAG) Program includes as one of its seven purpose areas "Crime
victim and witness programs (other than compensation)." Byrne sub-grant recipients are limited to
state and local government agencies. Accordingly, funds from the Byrne-JAG program dedicated to
victim services programs will be used to fund local government-based victim assistance agencies.
For the purposes of this solicitation, applicants should refer to the definition of services to victims of
crime described above under the Recovery Act VOCA.
Fundine A vailabilitv
Although applicants may request funding under one, two, or all three priorities, the Council will
prioritize requests in the following order: (l) Job Preservation I Restoration; (2) Job Creation; and
(3) Other I Economic Stimulus (refer to Section 3 of the Application Instructions for detailed
descriptions of each priority).
The minimum amount of funding to be awarded per full-time equivalent (FTE) requested will be
$20,000 and the maximum amount awarded per full-time equivalent (FTE) requested is $40,000.
Applicants may request funding to preserve I restore additional FTE's or may request funding under
the "Job Creation" and "Other I Economic Stimulus" priorities. However, depending on the number
of requests, it is likely that the amount of funds available will limit the number of awards for
multiple FTEs and additional priorities.
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certification and an application are available on the CJCC's website at
http:// cicc.ga.gov IvictimDetai ls.aspx? id=70
Agencies that are not yet certified by CJCC as eligible to receive 5% funding should apply
immediately - do not wait to submit an application for certification with your grant application.
Grant applications from agencies that are not certified will not be considered for funding.
Elieible Applicant Oreanizations
To be eligible to receive one-time Recovery Act Victim Services Grant Program funding, an
organization must provide services to crime victims and be operated by a public agency, a nonprofit
organization, or a combination of such agencies or organizations. Eligible organizations include
victim services organizations whose sole mission is to provide services to crime victims. These
organizations include, but are not limited to, sexual assault and rape treatment centers, domestic
violence programs and shelters, child advocacy centers, child abuse programs, centers for missing
children, mental health services, and other community-based victim coalitions and support
organizations, including those who serve survivors of homicide victims and DUI/DWI traffic
crashes. Also eligible are criminal justice system victim witness assistance agencies that are
components of larger organizations such as law enforcement and prosecution based victim witness
programs.
Culturallv and Lineuisticallv Appropriate Victim Service Aeencies
Under STOP VA W A, lO% of the funding for victim service agencies is reserved for agencies and
organizations that provide services to victims of violence against women from culturally and
linguistically underserved communities, including racial, ethnic, religious, linguistic, and cultural
minorities. Under the Recovery Act Victim Services Grant Program, lO% of the funding available
from the Recovery Act STOP VA W A is reserved for culturally and linguistically appropriate victim
service agencies.
Other Elieible Victim Service Proerams
In addition to victim service organizations whose sole purpose is to serve crime victims, many other
public and non-profit organizations have components which offer services to crime victims. These
organizations are eligible to receive Recovery Act Victim Services Grant Program funding if the
funds are used to maintain the delivery of crime victims' services. These organizations include, but
are not limited to, the following:
Religiously-Affiliated Organizations - Such organizations receiving Recovery Act Victim Services
funds must ensure that services are offered to all crime victims without regard to religious affiliation
and that the receipt of services is not contingent upon participation in a religious activity or event.
Hospitals and Emergency Medical Facilities - Such organizations must offer crisis counseling,
support groups, and lor other types of victim services.
Others - State and local public agencies, community-based victim witness assistance programs,
mental health service organizations, legal service agencies and programs with a demonstrated history
of advocacy on behalf of crime victims, and public housing authorities that have components
specifically trained to serve crime victims.
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Promote community efforts to aid crime victims - Promote within the community coordinated
public and private efforts to aid crime victims. Coordination may include, but is not limited to,
serving on state, federal, local, or Native American task forces, commissions, working groups,
coalitions, and/or multi-disciplinary teams. Coordination efforts also include developing written
agreements that contribute to better and more comprehensive services to crime victims.
Help victims apply for compensation benefits - Such assistance may include identifying and
notifying crime victims of the availability of compensation, assisting them with the application
forms and procedures, obtaining necessary documentation, and/or checking on claim status.
Comply with federal rules regulating grants - Comply with the applicable provisions of the
Recovery Act, the Program Guidelines, and the requirements of the OJP Financial Guide, effective
edition (www.oip.usdoi.gov/tlnguide), which includes maintaining appropriate programmatic and
financial records that fully disclose the amount and disposition of Recovery Act funds received.
Maintain civil rights information - Maintain statutorily required civil rights statistics on victims
served by race, national origin, sex, age, and disability, within the timetable established by the state
grantee, and permit reasonable access to its books, documents, papers, and records to determine
whether the sub-grantee is complying with applicable civil rights laws. This requirement is waived
when providing a service, such as telephone counseling, where soliciting the information may be
inappropriate or offensive to the crime victim.
Comply with state criteria - Abide by any additional eligibility or service criteria as established by
the state grantee including submitting statistical and programmatic information on the use and
impact of the Recovery Act Victim Services Grant Program funds, as requested by CJCC.
Services to victims of federal crimes - Provide services to victims of federal crimes on the same
basis as victims of state and/or local crimes.
No charges to victims for funded services - Provide services to crime victims at no charge through
the Recovery Act Victim Services funded project. Any deviation from this provision requires prior
approval by the state grantee.
Client-Counselor information confidentiality - Maintain confidentiality of client-counselor
information, as required by state and federal law.
Confidentiality of research information - Except as otherwise provided by federal law, no recipient
of monies under the Recovery Act shall use or reveal any research or statistical information
furnished under this program by any person and identifiable to any specific private person for any
purpose other than the purpose for which such information was obtained in accordance with the
Recovery Act.
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IF YOU ARE UNABLE TO CERTIFY THAT YOU CAN MEET THESE REPORTING
REQUIREMENTS, DO NOT APPLY FOR THESE FUNDS.
There are absolutely no exceptions to these reporting requirements and your agency will be at risk of
forfeiting its funds if reporting requirements are not met. Agencies that fail to meet these
requirements will not be permitted to draw down funds until the delinquency in reporting is resolved
and may be subject to the suspension or termination of the Recovery Act award.
CJCC intends to make one-time only grants for a maximum of fifteen months of funding, with the
possibility of a three month extension. A review of each sub-grant recipient's progress on achieving
programmatic objectives and fiscal expenditures will be conducted quarterly to determine whether
the unfunded extension is warranted or whether funds will need to be re-allocated. No further
extensions after the end of the eighteen month period will be allowed.
Programmatic and Financial Reporting Periods
July - September
October - December
January - March
April - June
Due Dates
October 5
January 5
April 5
July 5
Separate Trackin2 and Reportin2 of Recovery Act Funds and Outcomes
It is essential that all funds from a Recovery Act grant be tracked, accounted for, and reported
separately from all other funds (including VOCA, STOP V A W A and Byrne-JAG funds from non-
Recovery Act grants awarded for the same or similar purposes or programming). Receipt of
Recovery Act funds does not imply that applicants will also receive funding under regular victim
services grant solicitations, nor does it imply that applicants will not receive funding under regular
victim services grant solicitations.
The accounting systems of all sub-grantees must ensure funds from any award under this Recovery
Act solicitation are not commingled with funds from any other source. Misuse of grant funds may
result in a range of penalties, including suspension of current and future funds, suspension or
debarment from federal grants, recoupment of monies provided under a grant, and civil and/or
criminal penalties.
What an Application Must Include
The following documents must be uploaded and included with your application:
Assurances *
Certifications Page*
This page includes the following certifications: (1) Program Reporting Requirements; (2) Separate
Tracking and Auditing of Funds; (3) Non-Supplanting of Funds; (4) Eligibility to Receive Local
Victim Assistance Add-On Fines (5% funding); (5) Project Purpose; and (6) Total Amount
Requested. Each certification must be initialized, and the entire page signed by, the Authorized
Official. This person is the official who is authorized to apply for, accept, decline, or cancel the
grant for the applicant agency. This person must be the Chairperson of the Board of Directors of a
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CRIMINAL JUSTICE COORDINATING COUNCIL
104 Marietta Street, NW . Suite 440 . Atlanta, GA . 30303-2743
404/657-1956' 877/231-6590.404/657-1957 (Fax)' 404/463-7650 (TTY)
2009 RECOVERY ACT VICTIM SERVICES
GRANT PROGRAM
APPLICATION INSTRUCTIONS
Recovery Act funding is available for the very specific purposes of preserving, restoring, and
creating jobs, and for promoting economic stimulus. Agencies should note that these awards are
one-time only and no additional funds will be available after the end of the grant period to sustain
personnel and projects funded with Recovery Act dollars. Recommendations for these grants are for
a maximum of fifteen months of funding, with the possibility of a three month no-cost extension
peri od.
All applicants must also certify that the federal Recovery Act Victim Services funds are not
replacing state or local funding (supplanting). Supplanting is considered the reduction of state or
local funds for an activity specifically because federal funds are available (or expected to be
available) to fund that same activity. Federal funds must be used to supplement existing state or
local funds for program activities. Additionally, federal funding may not replace state or local
funding that is required by law. In those instances where a question of supplanting arises, the
applicant or grantee may be required to substantiate that the reduction in non-federal resources
occurred for reasons other than the receipt or expected receipt of federal funds.
If you are applying to preserve or reinstate jobs, documentation must be attached to the application
that provides evidence that Recovery Act Victim Services funds will be used to avoid terminations
or layoffs due to economic conditions or for jobs that were eliminated in the previous twelve month
period that began on June 1,2008.
The State of Georgia has already been informed by the U.S. Department of Justice that it anticipates
that Georgia's Recovery Act funds will be audited and the audit will include a review of this
documentation.
* Applications must be submitted and received bv 6:00 P.M. on Mav 29. 2009*
Applications and supporting documentation may only be submitted online
and may not be mailed or faxed to CJCC.
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HIGHLIGHTS OF THE APPLICATION:
l. DO NOT alter the application or table formats. The computer-generated application
MUST be the current 2009 Recovery Act Victim Services Application form and
MUST be identical to the official application as to form, spacing and page breaks.
Please compare your copy to the on-line copy of the application to ensure that the
format, spacing and page breaks are the same. Outdated or improperly formatted
applications will not be accepted for review.
2. DO use the tab key to move between fields, particularly on budget pages to activate the
auto calculations.
3. DO read your application for spelling and errors, as the spell check option is not available.
4. UNTIL you finally submit your application, you can close the form, save it, come back to
it and work on it further.
5. WHEN YOU FINISH WORKING ON THE APPLICATION DO NOT leave any
questions blank - you cannot submit an application that is not completely filled out.
Specific directions on how to answer each question, even if the question does not
apply, are provided in these instructions.
USE OF FUNDS: Per the Recovery Act, funds are available for the very specific purposes
of preserving, restoring, and creating jobs and promoting economic stimulus.
MATCH: ALL agencies are encouraged to consider providing voluntary 20% match.
Recovery Act Victim Services sub-grant recipients receiving funds from the Recovery Act
VOCA WILL HE REQUIRED to provide a 20% cash or in-kind match.
FREQUENTLY ASKED QUESTIONS: A FAQ (Frequently Asked Questions) document
regarding the Recovery Act Victim Services Grant Program is available online.
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5. Enter any other name by which agency, division, unit, or program is known - for example, this
might be the name of the shelter or child advocacy center as it is known in your community. If
there is no other name by which your agency or organization is known, please enter a check in
the "Does Not Apply" Box.
6. Enter the official address for agency that will be managing grant-funded project/personnel.
a. Full address
b. Email address
c. Telephone number (with area code)
d. Fax number (with area code)
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l2. If you selected "YES" for item #11, enter a check in ALL of the boxes that describe the grants
your agency currently receives from CJCC. Enter a check in the "DOES NOT APPLY" box if
your agency does not currently receive a grant from CJCc.
Item 13 requests information about how much funding your agency is requesting from the
Recovery Act Victim Services Grant Program. The minimum grant award is $20,000. The
maximum grant award is $40,000.
l3. Enter the total amount of federal funds requested IN THIS GRANT APPLICATION.
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Items 18-23 request information about your type of agency or organization. Items 18-19 apply
to local governmental agencies, while items 20-23 apply to non-profit, non-governmental
agencies. If the question does not apply, please check the "NO" or "Does Not Apply" boxes -
DO NOT LEAVE THE ANSWER HOX BLANK.
l8. From the drop-down menu, select "Yes" if your agency/organization is a local governmental
agency that provides services to victims of crime (Le., law enforcement, prosecution, other).
Select "No" Box if your agency is a state or local non-profit non-governmental agency.
19. If you selected "Yes" for item # l8, select from the drop-down menu the type of agency that best
matches your agency.. Please select only one type of agency.. Select "Does Not Apply" if your
agency is a state or local non-profit non-governmental agency.
20. From the drop-down menu, select "Yes" if your organization is a state or local non-profit, non-
governmental agency that provides services to victims of crime. Select "No" if your agency is a
local governmental agency.
2 ]. If you selected "Yes" for item #20, select from the drop-down menu the type of agency that best
matches your agency.. Please select only one type of agency.. Select "Does Not Apply" if your
agency is a local governmental agency.
22. From the drop-down menu, select "Yes" if your organization is a local non-profit, non-
governmental agency that provides services to victims of crime who are members of cultural
and/or linguistic distinct groups. Select "No" if your agency is a local governmental agency.
23. From the drop-down menu, select "Yes" Box if your organization is a local non-profit, non-
governmental agency that primarily serves victims of violence against women (domestic
violence, sexual assault, dating violence, stalking, other). Select "No" if your agency is a local
governmental agency.
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26 a. Enter the total number of PAID FTEs in direct victim services.
26 b.Enter the total number of PAID FTEs in administration, staff support, education, outreach,
research, fundraising, or other positions.
26 c. Enter the total number of volunteer FTEs in direct victim services.
26 d. Enter the total number of volunteer FTEs in administration, staff support, education, outreach,
research, fundraising, or other positions.
Item 27 requests information about the full-time equivalent (FTE) staff and volunteers
working in direct victim services that have been eliminated, reduced in hours, or left unfilled if
vacant during the previous 12 month period (June 1,2008 - May 31, 2009).
27. Enter the number of paid FTE positions dedicated to direct victim services that have been
eliminated, reduced in hours, or left unfilled if vacant.
Items 28 and 29 ARE VERY IMPORTANT - PLEASE CONSIDER YOUR RESPONSES
CAREFULLY. They request information about the Recovery Act authorized purpose areas
for which your agency is requesting Recovery Act Victim Services Grant funds, and about the
victim service purpose to which the requested funds will be applied. CHECK ALL HOXES
THAT APPLY for Item 28.
28. Enter a check in ALL of the boxes that best describes the Recovery Act Priority that is the focus
of your application, using the description below and your agency's circumstances and priorities
to guide your decision.
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29. Enter a check in ALL of the boxes that best describe how your agency will use Recovery
Act Victim Services Grant Program funds to provide services to victims of crime:
a. MAINTAIN EXISTING PROGRAMS AND SERVICES WITHOUT DISRUPTION.
CHECK THIS BOX if funding reductions threaten your agency's ability to continue
existing programs and services.
b. RESTORE OR REINSTATE PROGRAMS AND SERVICES TO VICTIMS.
CHECK THIS BOX if funding reductions have already caused your agency to
discontinue some programs or services.
c. CONTINUE SERVING EXISTING SERVICE OR COVERAGE AREAS
WITHOUT REDUCTION. CHECK THIS BOX if funding reductions threaten your
agency's ability to provide services throughout your existing service or coverage area.
d. RESTORE SERVICE OR COVERAGE AREAS WITHOUT REDUCTION.
CHECK THIS BOX if funding reductions have already caused your agency to reduce
your service or coverage area.
e. RESPOND TO INCREASED DEMAND FOR PROGRAMS AND SERVICES.
CHECK THIS BOX if funding reductions have made it difficult or impossible to
respond adequately to increased demands for services in your existing service area.
f. EXPAND SERVICES INTO PREVIOUSLY UNDERSERVED AREAS. CHECK
THIS BOX if funding reductions have made it difficult or impossible for your agency
to offer services in a previously underserved area.
g. EXPAND SERVICES TO ADDRESS UNMET PROGRAM NEEDS. CHECK
THIS BOX if funding reductions have made it difficult or impossible for your agency
to offer new programs or types of services, despite expressed need by victims for
these programs.
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SECTION 2: IMPACT OF ECONOMIC CRISIS ON YOUR AGENCY AND THE
COMMUNITIES YOU SERVE
Items 1-10 are short essay questions that address how the current economic crisis has affected
your agency and the communities you serve during the previous 12-month period (June 1,
2008- May 31, 2009).
ALL APPLICANTS MUST ANSWER ITEMS 1,4,8,9 AND 10.
EVERY APPLICANT MUST ANSWER AT LEAST ONE OF THE FOLLOWING ITEMS: 2,
3,5,6, AND 7.
APPLICANTS CAN ANSWER AS MANY OF THESE ITEMS (2, 3, 5, 6, AND 7) AS THEY
CHOOSE.
Answer briefly but as completely and as specifically as possible, giving examples such as layoffs,
increases in crime, increased demand for services, etc. Each answer text block contains 4,000
characters. An additional 4,000 character text box has been provided if your answers run longer than
the space allowed in the first box.
If the question does not apply to your agency OR your agency chooses not to answer more than one
of the items 2, 3, 5, 6, and 7, please put "Does Not Apply" or "Space Not Needed" in the answer
blank and move on to the next question. Every question must have an entry before you can submit
your application. DO NOT LEAVE ANY ANSWER HLANK EMPTY.
1. Describe how the economic recession has affected the communities your agency serves.
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lO. Describe the investments in equipment, supplies, technology, communications, travel, or staff
training that your agency has deferred during the previous l2--month period (June l, 2008 - May
3l, 2009).
SECTION THREE: HUDGET INFORMATION
Item 1 requests information about ALL victim assistance programs operated by your agency.
Your agency may be solely dedicated to victim assistance or may be a dedicated division or
unit within a larger agency that has additional functions. Your agency may include multiple
victim assistance programs or have just one.
l. Identify all Victim Assistance Programs operated by your organization.
Although your grant request may be limited to one type of program, the budget data requested
should include ALL victim assistance programs operated by your organization. List, by name,
ALL ofthe programs in the space provided.
Items 2-4 request budget information about ALL victim assistance programs operated by your
agency and listed in item 1, above. Although your grant request may be limited to one type of
program, the budget data requested below should include all victim assistance programs
operated by your organization.
You must provide budget data for three years (your two most recent completed fiscal years
and your current fiscal year). For each completed year [Year 1 & Year 2], indicate the start
date of the fiscal year and the total funds expended for ALL victim assistance programs. For
the current fiscal year, indicate the total funds budgeted for ALL victim assistance programs.
Attach detailed budgets for each year that are certified as accurate by the organization's chief
financial officer of the applicant agency such as the board treasurer, county auditor, city
treasurer or comptroller. Each detailed budget must be signed by the Chief Financial Officer
and include language such as "I, rname of Chief Financial Officerl, certify that the attached
budget accurately reflects all funds rexpended/bude:etedl for victim assistance programs by
rname of ore:anizationl."
Items 5 - 7 request information about the funding your agency is requesting. Although,
applicants may request funding under one, two or all three priorities, the Council will
prioritize requests in the following order: (1) Job Retention / Restoration; (2) Job Creation;
and (3) Other/Economic Stimulus.
The minimum amount of funding to be awarded per full-time equivalent (FTE) will be $20,000
and the maximum amount awarded per full-time equivalent (FTE) requested is $40,000.
29
a. Position
b. Job description
c. Annual salary
d. Annual cost of benefits
e. Percent of position requested
f. Amount requested (enter the total amount requested with a maximum of $40,000 per
FTE)
g. Justification for position (why does your agency need this position - see justifications
listed above)
h. Sustainability plan / Plan to phase out position (Funding received under the Recovery Act
will be a one-time award. Since recipients should not expect funding for positions to
continue past the l5-month award period, applicants must address how the position will
be sustained with local funding or how the position will be phased out).
7. Other
Awards may be considered for other needs such as travel, equipment and supplies if funds
remain after addressing the first two priorities (Job RetentionlRestoration and Job Creation).
Indicate the amount requested for other expenses and provide a justification for the request
that is related to how these expenditures will stimulate the economy. You must also attach a
detailed budget for this request.
PLEASE REVIEW & CHECK ALL OF THE ANSWERS YOU HAVE ENTERED INTO
THE ON-LINE APPLICATION FORM BEFORE YOU COMPLETE THE "FINALIZE
APPLICATION" STEP.
REMEMBER, YOU CAN SAVE YOUR WORK, RETURN TO THE APPLICATION,
AND CHANGE YOUR ANSWERS BEFORE YOU FINALIZE IT.
31
2009 Recovery Act Victim Services Grant Application
**Certifications**
Please place the initials of the Authorized Official on the line beside all of the statements below and
sign at the bottom.
I understand that under the Recovery Act Victim Services Grant Program, quarterly
financial and programmatic reporting are required, and program reports will be due NO
LATER THAN 5 DAYS after each calendar quarter ends. I understand that continued
receipt of funds will be contingent on meeting the Recovery Act reporting of each
requirement.
I understand that all funds received from the Recovery Act Victim Services Grant Program
must be tracked, accounted for, and reported separately from all other funds (including
VOCA and STOP VA W A funds from non-Recovery Act grants awarded for the same or
similar purposes or programming). I understand that our agency accounting system must
ensure fund from any award under this Recovery Act solicitation are not commingled with
funds from any other source. Misuse of grant funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal
grants, recoupment of monies provided under a grant, and civil and/or criminal penalties.
I understand that any funds awarded through the Recovery Act Victim Services Grant
Program must be used to supplement existing funds for program activities and will not
replace (supplant) nonfederal funds that have been appropriated for the purpose of providing
services to victims of crime. domestic violence, sexual assault, dating violence, and stalking.
Supplanting violations can result in a range of penalties, including suspension of future
funds under this program, suspension or debarment from federal grants, recoupment of
monies provided under this grant, and civil and/or criminal penalties.
The agency receiving funds through the Recovery Act Victim Services Grant Program
to deliver services to victims of crime has been certified by the CJCC as eligible to
receive funding from Local Victims Assistance Add-On Fines (5% Funding).
The agency receiving funds through the Recovery Act Victim Services Grant Program
to deliver services to victims to crime is currently registered with the Central
Contractor Registration (CCR) database.
33
Recovery Act Purpose (Enter a check in all boxes that apply):
o Job Preservation/Restoration
o Job Creation
o Economic Stimulus
Total Amount of Funding Requested:
To the best of my knowledge, all information in this application is true and correct. The
application has been duly authorized by the governing body of the applicant and the applicant
agrees to comply with all CJCC rules, including the attached assurances, if a grant is
awarded.
Signature of Authorized Official:
Name of Authorized Official:
Title of Authorized Official:
Date:
Official Address for Authorized Official:
Street (A):
Street (B):
City:
County:
Zip:
Email Address:
Telephone Number:
Fax Number:
35
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
NW., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, lawenforce-
ment, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (a), (b),
(c), (d), (e), and (f).
B. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection with
the specific grant:
Place of Performance (Street address, city, county. state, zip
code)
Check 0 if there are workplaces on file that are not indentified
here.
Section 67, 630 of the regulations provides that a grantee that
is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each ap-
plication for Department of Justice funding. States and State
agencies may elect to use OJP Form 4061/7.
Check 0 if the State has elected to complete OJP Form
4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620-
A. As a condition of the grant, I certify that I will not engage
in the unlawful manufacture, distribution, dispensing, posses-
sion, or use of a controlled substance in conducting any
activity with the grant; and
B. If convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
2. Application Number and/or Project Name
3. Grantee IRSNendor Number
4. Typed Name and Title of Authorized Representative
5. Signature
6. Date
'U.S. Government Printing Office: 1996. 405-037/40014
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and
Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620-
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will-
O.JP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2. 4061/3 ANO 4061/4 WHICH ARE OBSOLETE.
,CJCC
Q.C09 'Rec..o ~ Ac.)r- \) \ Cr\()J Sc\'\J\ uCl. GISh;!ti\Jrl
Georgia Criminal Justice Coordinating Council
Victims of Crime Act (VOCA) Victim assistance - $1.1
Million
Funds will be awarded by CJCC to support the provision of services to victims of crime throughout
Georgia. A specific spending plan for this funding is still being determined. Funding opportunities v
be announced on our website.
Purpose Areas. ... Respond to the emotional and physical needs of crime victims
... Assist primary and secondary victims of crime to stabilizing their lives afj,
vicitmization
· Assist victims in understanding and participating in the criminal justice sy
. Provide victims of crime with a measure of safety and security
CJCC Priorities 1 Preserve (retain) existing jobs
2. Restore existing jobs
3. Create new jobs
4. Other economic stimulus (training, equipment. supplies. travel and other
allowable costs)
Eligibility Public or private non-profit organizations who provide services to crime victims
Additional specific eligibility requirements are provided in the application.
R . Matcth 20% cash or In-kind
eqUlremen :
Due Date: 600pm Friday, May 29. 2009
Application: Victim Services Grant Posted May 1, 2009
Stipulations: 1. CCR and DUNS registration.
2 Adherence to the Transparency Act
Notice of Award: July 2009
Grant Period: July 2009 - September 20'10
The $1.1 million In state-admll1lsterecl funds are not yel avallaNe Program specific spending plans i
being developed. Once the plans are approved, these funr]s will be distributed by the Criminal Justie
Coordinating Council (CJCC) to local anel state agencies and non-profit groups to create jobs and
pcomote public safety
kH-........//ro;,....ro n,-" n^,rlrTv".,'d-l\att"');lC'" ..,CI.......'-T0;r1~1 n7(\
L /0 /"1 (){){)
2009 Recovery Act Victim Services Grant Application
**Signature Page**
Please place the initials of the Authorized Official on the line beside all of the statements below and
sign at the bottom.
~ understand that under the Recovery Act Victim Services Grant Program, quarterly
financial and programmatic reporting are required, and program reports will be due NO
LA TER THAN 5 DAYS after each calendar quarter ends. I understand that continued
receipt of funds will be contingent on meeting the Recovery Act reporting of each
~qUirement.
_ I understand that all funds received from the Recovery Act Victim Services Grant Program
must be tracked, accounted for, and reported separately from all' other funds (including
VOCA and STOP V A W A funds from non-Recovery Act grants awarded for the same or
similar purposes or programming). I understand that our agency accounting system must
ensure fund from any award under this Recovery Act solicitation are not commingled with
funds from any other source. Misuse of grant funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal
~" ants, recoupment of monies provided under a grant, and civil and/or criminal penalties.
_ I understand that any funds awarded through the Recovery Act Victim Services Grant
Program must be used to supplement existing funds for program activities and will not
replace (supplant) nonfederal funds that have been appropriated for the purpose of providing
services to victims of crime. Supplanting violations can result in a range of penalties,
including suspension of future funds under this program, suspension or debarment from
federal grants, recoupment of monies provided under this grant, and civil and/or criminal
/) /nalties.
? ~he agency receiving funds through the Recovery Act Victim Services Grant Program
to deliver services to victims of crime has been certified by the CJCC as eligible to
? 7eive funding from Local Victims Assistance Add-On Fines (5% Funding).
~ ~he agency receiving funds through the Recovery Act Victim Services Grant Program
to deliver services to victims to crime is currently registered with the Central
Contractor Registration (CCR) database.
Name of Agency Delivering Services to Victims of Crime with Recovery Act Victim
Services Grant Program Funds: i\ugusta .Judicial Circui t--VWAP
1
Recovery Act Purpose (Enter a check in all boxes that apply):
o Job Preservation/Restoration
x~ Job Creation
xJXJ Economic Stimulus
~otal Amount of Funding Requested: $ 3 6 , 330
U the best of my knowledge, all information in this application is true and correct. The
application has been duly authorized by the governing body of the applicant and the applicant
agrees to comply with all CJCC rules, including the attached assurances, if a grant is
awarded.
Signature of Authorized Official:
Russell
Name of Authorized Official:
Title of Authorized Official: Administrator
Date:
5/27/09
Official Address for Authorized Official:
Street (A): 530 Greene Street, Room 801
Street (H):
City:
Augusta, GA
County:
Richmond
Zip:
30901
Email Address:
Telephone Number:
706-821-2400
Fax Number:
706-821-2819
2
2009 Recovery Act Victim Services Grant
Budget Narrative
BUDGET CATEGORY ACTUAL GRANT MA TCH TOTAL
A. PERSONNEL
Victim Advocate, To be hired
(Salary: 100% VOCA funded)
Annual Salary: $27,500 $27,500 .00 $27 ,500
Fringe Benefits $8250 $8250 $8250
(30% of salary)
V olunteer Advocates .00 .00 $3189 $3189
(265.75 hours @ $ 12.00/hr.)
H. EQUIPMENT .00 .00 .00 .00
C. SUPPLIES $580 $580 .00 $580
5000 Victim Services Brochures
Color, Trifold
D. TRAVEL .00 .00 .00 .00
E. PRINTING .00 .00 .00 .00
F. OTHER .00 .00 $4,077 $4,077
Rental Value of Office Space
709 sq. ft. @ $11.50/ft.
Equals $679.50/month
(Only 6 months of lease will be
Used to meet required match)
TOTAL PROJECT BUDGET
$36,330
$36,330
$7,266
$43,596