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HomeMy WebLinkAboutCHERRY BEKAERT HOLLAND AUDIT ENDING DECEMBER 31 2009 CHERRY BEKAERT& HOLLAND CERTIFIED PUBLIC ACCOUNTANTS8 CO \SULTANTS June 30, 2010 To the Finance Committee of the Augusts- Richmond County Commission Augusta, Georgia We have audited the financial statements of the governmental activities, the business -type activities, Augusta Canal Authority, each major fund, and the aggregate remaining fund information of Augusta, Georgia for the year ended December 31, 2009. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and, if applicable, Government Auditing Standards and OMB Circular A -133, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated January 20, 2010. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Augusta, Georgia are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2009. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the Augusta, Georgia's financial statements were: Management's estimate of the allowance for doubtful accounts is based on historical water, sewer and landfill revenues, historical loss levels and an analysis of the collectability of individual property tax account collections. The estimated liability for landfill closure and pos closure care costs is based on usage (filled) of the different cells, costs of equipment, facilities and services required to close, monitor and maintain the landfill. We evaluated the key factors and assumptions used to develop the allowance for doubtful accounts and closure and post closure liability in determining that it is reasonable in relation to the financial statements taken as a whole. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. A number of the significant audit adjustments were proposed to correct errors relating to: • Capital Assets • Capital Leases • Allowance for Doubtful Accounts • Deferred Revenue • 2009 Sales Tax G/O Bond Debt • Accrued Expenses • Claims and Judgments Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated June 30, 2010. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of the Finance Committee of the Augusta- Richmond County Commission and management of Augusta, Georgia and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours C411( 11#14(1444 , NOTICE The Augusta- Richmond County Board of Commissioners does hereby announce that the millage rate will be set at ai meeting to be held at the Lee Beard Commission Chambers, 8th. Floor Municipal Building 530 Greene Street, Augusta, Georgia on Monday, August 9, 2010 at 12 noon and pursuant 48 -5 -32 does hereby publish the following presentation of the current year's tax digest and and levy, along with the history of the tax digest and levy for the past five years. CURRENT 2010 TAX DIGEST AND 5 YEAR HISTORY OF LEVY COUNTY WIDE 2005 2006 2007 2008 2009 2010 Real & Personal , r' .182,479,156', ,427,684 4,500,546,. 1 &05 `.... , , 8 . 4 ! � Motor Vehicles fir r /x..318,928,7501 x 331,220, . . 52 , 300 > .769 815, . -; ‘ ,71,14 .;;` + Mobile Homes yr rrr .25,62651,0 29,182,4 $ 165, .,,,,,,,, , , , ; ,, , ,,,, : 1:0 19 18 9 :32:0 6801 1 9,74328 ' Timber -100% Heavy Duty Equipment 850,84 X 81,425 1 ,31 G ..:,,. �y1, 3 6 a; iii,.9 , - ..! a >4'''/ � \'\ e: ' "� r ".,s 371 \ \. . ,.... Gross Digest 4,527,992,234 4,586,119,810 4,862,890,993 5,106,113,735 5,084,541,789 5,113,022,405 Less M& 0 Exemptions 4 . , 1710 ' A ° ;' `5 77 a 107194 .16,102,803 593,279505' Net M & O Digest 3,964,504,054 4,042,314, 4,285,0 4,536,006,541 4,468,438,986 4,519,742,900 State Forest Land Assistance ,� 05 /, Grant Value -, J /'i'i ; % w i "r y 2,023,215 4 513,95£3 515,894 Adjusted Net M &O Digest 3,964,504,4 4,042,314,981 4,85,536,006,541 4,468,952,974 4,520,258,794 Gross M &O Millage ° 1 N . 14 Less Rollbacks t X : '5 . 9 7 �..; 6. . 6 " Net M &O Millage 6.809 7.899 8.149 8.149 8.149 8.056 Total County Taxes Levied $26,994,308 $31,930,246 $34,918,654 $36,963,917 $36,417,498 $36,415,205 Net Taxes $ Increase $5 0 $4,935,938 $2,988,408 $2,045,263 $546,420 -$2,293 1 i Net Taxes % Increase 18.29% 9.36% 5.86% 1.48% -0.01% I U /k I 2 /4 t i F,, 1 Augusta - Richmond County, Georgia Comparison of 2008 and 2009 Approved and 2010 Computed Rollback Rates 07 -19 -10 MILLAGE RATE BY FUND Adopted Adopted Proposed 2008 2009 2010 COUNTY -WIDE GENERAL 14.546 - 14.368 — 14.060 SALES TAX CREDIT -6.397 - -6.219 — -6.004 COUNTYY GENES , T M+8O 8. %. %: % . #' URBAN SERVICES GENERAL 17.879 - 17.510 — 17.620 SALES TAX CREDIT - URBAN -9.821 -9.452 — -9.635 ,r // „ i m URBAN' 9 85 AN' SE ' �f ' NET M, :•. � %� .. �e �+ AP, TY OU 1 �, A 0,7 /,' ', N; 9 \ 2 FIREPROT ,.,,� , T • ----' A te ' .' - . , B -FIRE DIS F & �... CO % „ y ,- 4 0 : 14, 7 , 4: 1 V/0.000. % 0 . 00 , a URBAN SE ° S B ONDS 0 000 %! 0 00 0. y > 033 URBAN SERA C E IMD , YIS ” ,„:„...N.....,,,,. z 6 y o ( 0 • 000 p r c 2010 Comparison of Rates 7 -19 -10 dbw Augusta - Richmond County, Georgia Comparison of 2008 and 2009 Approved and 2010 Computed Rollback Rates 07 -19 -10 MILLAGE RATE BY FUND Adopted Adopted Proposed 2008 2009 2010 COUNTY -WIDE GENERAL 14.546 14.368 14.060 SALES TAX CREDIT -6.397 -6.219 -6.004 COUNTY GENERAL FUND- NET;M &O 8 149 8 D6 URBAN SERVICES GENERAL 17.879 17.510 17.620 SALES TAX CREDIT - URBAN -9.821 -9.452 -9.635 URBAN' SERVICES' DIST NET M &Q; 8 8 X58, 19f5' CAPITAL OUTLAY "FUND - 0 791 v. 0 791 0 782, FIRE PROTECTION,:.:, BLYTHE FIREDISTRICT M &O . 3029 3 Q 2 8Q8 COUNTY BONDS " = 0 000. 0 000 0 ' URBAN SERVICES BOND 0.0 4 4 000 Q QUO URBAN SERVICE BID DIS,TRICT 5 7 250 7 fl33 s URBAN SERVICE BID DISTRICT 2010 Comparison of Rates 7 -19 -10 dbw Proposed Advertisement Language and format required by State NOTICE The Augusta- Richmond County Board of Commissioners does hereby announce that the millage rate will be set at a meeting to be held at the Lee Beard Commission Chambers, 8th. Floor Municipal Building 530 Greene Street, Augusta, Georgia on Monday, August 9, 2010 at 12 noon and pursuant 48 -5 -32 does hereby publish the following presentation of the current year's tax digest and and levy, along with the history of the tax digest and levy for the past five years. CURRENT 2010 TAX DIGEST AND 5 YEAR HISTORY OF LEVY COUNTY WIDE 2005 2006 2007 2008 2009 2010 Real & Personal 4,182,479,156 4,256,427,694 4,500,546,822 4,739,558,805 4,712,182,198 4,775,700,063 Motor Vehicles 318,928,750 302,058,830 331,220,340 339,952,300 347,769,780 315,423,040 Mobile Homes 25,626,510 25,568,288 29,182,498 25,165,720 23,199,680 19,747,328 Timber - 100% 850,841 1,981,425 1,686,313 1,306,806 1,018,320 1,939,775 Heavy Duty Equipment 106,977 83,573 255,020 130,104 371,811 212,199 Gross Digest 4,527,992,234 4,586,119,810 4,862,890,993 5,106,113,735 5,084,541,789 5,113,022,405 Less M& 0 Exemptions 563,488,180 543,804,829 577,867,778 570,107,194 616,102,803 593,279,505 Net M & 0 Digest 3,964,504,054 4,042,314,981 4,285,023,215 4,536,006,541 4,468,438,986 4,519,742,900 State Forest Land Assistance Grant Value 513,988 515,894 Adjusted Net M &0 Digest 3,964,504,054 4,042,314,981 4,285,023,215 4,536,006,541 4,468,952,974 4,520,258,794 Gross M &0 Millage 12.983 14.204 14.546 14.374 14.368 14.060. Less Rollbacks 6.174 6.305 6.397 6.225 6.219 6.004 Net M &O Millage 6.809 7.899 8.149 8.149 8.149 8.056 Total County Taxes Levied $26,994,308 $31,930,246 $34,918,654 $36,963,917 $36,417,498 $36,415,205 Net Taxes $ Increase $373,000 $4,935,938 $2,988,408 $2,045,263 - $546,420 42,293 Net Taxes % Increase 1.40% 18.29% 9.36% 5.86% -1.48% - 0.01% 1 Ebir —1 as r r �r //// *� . Z N ;r r �r O y -. S i f a"N ifN dani;,c b .� 4 211111 PIS C = lomj ,, CZ el , crq 999 ,..., . ,., ex+ x CD I"• ri 04 = CD -dw O CD = 1 � =I SRN = ril tt' P:111 CD � g• = CA 'No• imj OA w _ CD �f t 1 11 : 11 1 = 0 CD E P . .. LL it d. C3 cri Pa $:L 1.1 6 4am cr.: fa e , , qm y d s.. = I 1m' P. O .! G O = 9� • cc cm/ft } • f r kN • , 5 i y , Wl f r15, 5f rq� an tir (9' 11111 � t Or) ZCOr) rill �.,C*n (-- [Ty F ai = -4 a zzb Z'r " • • • • At. 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