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Home My WebLink AboutBYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) $42,713 STATE OF GEORGIA OFFICE OF THE GOVERNOR ATLANTA 30334-0900 APPROVED AUG 1 Z006 (AUGU~TA.RICHMOND COUNTY COr.!MISSlOli) Sonny Perdue GOVERNOR June 26, 2006 The Honorable Deke Copenhaver Mayor Richmond County 530 Greene Street Augusta, GA 30911 Dear Mayor Copenhaver: It is my pleasure to inform you that the Criminal Justice Coordinating Council has recommended and 1- have approved your request for funding under the 2006 Byrne Memorial Justice Assistance Grants (JAG) Program in the amount of $42,713 in support of your Regional K-9 Intiative project: The grant award is ~ffective July 1, 2006. You will receive information from Molly J.M. Perry, Executive Director of the Criminal Justice Coordinating Council, pertaining to the implementation of your project, reimbursement procedures, and other grant-related matters. Protecting the citizens of Georgia from crime and the violence associated with illegal drug activity continues to be one of my highest priorities. There will be more than 40 other projects such as yours funded throughout the state. These projects will not only provide assistance to eradicate illegal drug trade in Georgia, but will also serve to improve Georgia's criminal justice system. ~12~ Sonny Perdue SP:mjmp cc: Richmond County Legislative Delegation Sonny Perdue Governor CJCC Criminal Justice Coordinating Council Molly J.M. Perry Executive Director DOCUMENT SUBMITTAL CHECKLIST The following items must be submitted before any funds may be drawn down or expended from the Criminal Justice Coordinating Council. Failure to submit these items prior to the draw down of funds may result in the holding of all grant funds for that agency. Subgrantees are strongly encouraged to submit this information with their award package and/or request for advance payment. xx xx xx xx Award Page, Special Conditions, Assurances, Disclosure of Lobbying and Certifications signed by the Authorized Official Revised detailed budget and subgrant adjustment request. Job Descriptions for all grant funded (including match funds) ] ob Titles. Personnel Action Forms/Salary Authorization Statements. Copy of all MODs with other agencies within the service submitted area. N/A N/A N/A N/A N/A Rental/Lease Agreements. GBI Memo or Electronic Funds Transfer document. Copy of all contracts entered into with grant funds. Drug Endangered Children Protocol. (M]TF Only) Copy of liability policy. (M]TF Only) 503 Oak Place. Suite 540 . Atlanta, GA 30349 . (404) 559-4949 . TOLL-FREE (877) 231-6590 · FAX 559-4960 · TTY 559-4177 www.ganet.orglcjcc An Equal Opportunity Employer REFERENCE NO.: 14129 ,OFFICE OF THE GOVERNOR CRIMINAL JUSTICE COORDINATING COUNCIL 2005 Byrne Memorial Justice Assistance Grants Program SUBGRANT AWARD SUBGRANTEE: Richmond County IMPLEMENTING AGENCY: Richmond County Sheriff's Office PROJECT NAME: Regional K-9 Intiative SUBGRANT NUMBER: B05-8-023 FEDERAL FUNDS: $ MATCHING FUNDS: $ TOTAL FUNDS: $ 42,713 14,238 56,951 GRANT PERIOD: 07/01/06-06/30/07 Award is hereby made in the amount and for the period shown above for a Subgrant under the Anti-Drug Abuse Act of 1988, Public law 100-690, Title VI, Subtitle C. The award is made in accordance with the plan set forth in the application of the Subgrantee and subject to any attached special conditions. The Subgrantee has agreed through the executed copy of certified assurances to be subject to all applicable rules, regulations, and conditions of the Anti-Drug Abuse Act of 1988. This Subgrant shall become effective on the beginning date of the grant period, provided that within forty-five (45) days of the award execution date (below) the properly executed original of this lISubgrant Award" is returned to the Criminal Justice Coordinating Council. AGENCY APPROVAL SUBGRANTEE APPROVAL cJ~-4'f( fL---h . d'Off' . 1~(~/D0-6t Slgnature 0 ~ lCla a e Molly J.M. e y, Criminal Justice Council Date Executed: 07/01/06 Deke Copenhaver/ Mayor Typed Name & Title of Authorized Official 58-2204274-004 Employer Tax Identification Number (EIN) ************************************************************************************** INTERNAL USE ONLY TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT # 102 14129 1 07/01/06 9 ** B05-8-023 OVERRIDE ORGAN CLASS PROJECT VENDOR CODE 2 46 4 14052 ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT 1 Regional K-9 Intiative 624.41 $ 42,713 CRIMINAL JUSTICE COORDINATING COUNCIL 2005 Byrne Memorial Justice Assistance Grants Program SPECIAL CONDITIONS SUBGRANTEE: PROJECT NAME: SUBGRANT NUMBER: SUBGRANT AWARD: Richmond County Regional K-9 Intiative B05-8-023 $42,713 1. In accordance with the provisions of the Anti-Drug Abuse Act of 1988, the undersigned hereby certifies that Federal funds will not be used to supplant funds that would otherwise be made available for drug control initiatives. Federal funds must be used to supplement existing funds for program activities and not replace those funds which have been appropriated for the same purpose. Potential supplanting will be the subject of application review, as well as pre-award review, post-award monitoring, and audit. If there is a potential presence of supplanting, the Subgrantee will be required to supply documentation demonstrating that the reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Federal Funds. 2. I certify that funds required to pay the non-Federal portion of the project cost for which Subgrant funds are awarded will be in addition to funds that would otherwise be made available for drug control initiatives. 3. I certify that the title to all equipment and/or supplies purchased with funds made available under the Crime Control Act shall vest with the criminal justice agency that purchased the property. Also, I certify that said equipment and/or supplies will be maintained in accordance with established local and/or state procedures as long as the equipment and/or supplies are used for the original stated grant purpose. I further certify that, once the project concludes and/or equipment is no longer utilized for its grant-funded purpose, the Criminal Justice Coordinating Council, as the administrative agency for the grant, will be informed of the available equipment and be the determining agency for future use of the surplus equipment to assure it is utilized in the most appropriate manner that will further the goals and objectives of the state's strategic plan for this grant program. 4. This is to certify that the aforementioned project will abide by all of the conditions for confidential informant funds as set forth by the Criminal Justice Coordinating Council in accordance with the effective edition of the OJP Financial Guide for Grants. 5. Submission of Disclosure of Lobbying Activities Form, SF-LLL. 6. Subgrantee agrees to submit Subgrant Adjustment Request #1 which must be accompanied by a detailed project budget that itemizes all projected expenditures. The project budget will not be established, or officially --....-..--...... ....""A....~.&.:I...". DU;..J-g-U4G'" ~~~~~AL ~ONDITIONS (Page 2) approved, until the Subgrantee receives a written approval notice from CJCC. All project costs must coincide with the approved budget unless subsequent revisions are approved by the Council. Any additional requests for adjustment and/or extension must be received by the CJCC 60 days prior to the end of the subgrant period. 7. Subgrantee agrees to submit revised project narrative, goals, objectives, performance indicators, and evaluation plan if the project changes substantially from what was proposed in the 2006 subgrant application. 8. The Subgrantee agrees to abide by all administrative and financial guidelines as stipulated in the OJP Financial Guide for Grants. All services paid for by federal and/or matching subgrantfunds must have a valid contract in place that has been pre-approved by CJCC to ensure compliance with federal and state guidelines and statutes. 9. The Drug Task Force Control Group/Board agrees to meet on at least a quarterly basis and submit to the Criminal Justice Coordinating Council a list of all those individuals in attendance as well as written minutes of each meeting. 10. All project costs not exclusively related to drug control activities, as specified within the 2006 Request for Proposal, must be prorated, and only the. costs of approved project-related activities will be reimbursable under fl".; the Subgrant Award. 11. The Drug Task Force is required to actively participate in the Gulf States Initiative, which is being implemented in the State of Georgia and managed by the Georgia Bureau of Investigation's Intelligence Unit. 12. The Subgrantee agrees to comply with the organizational audit requirements of the Single Audit Act and OMB Circular A-133. The CFDA number for this grant program is 16.579. 13. The Subgrantee agrees to fully cooperate with any monitoring or evaluation plan initiated and/or conducted by the Criminal Justice Coordinating Council during and subsequent to the award period. 14. Statistical and/or evaluation data describing project performance must be submitted to the Criminal Justice Coordinating Council on a quarterly basis using the prescribed format provided to the Subgrantee. Failure to submit this data on a timely basis will result in the withholding of funds until compliance is achieved. 15. Requests for reimbursement of 2006 Subgrant Award funds must be made on either a monthly or a quarterly basis. Subgrant Expenditure Reports are due 15 days after the end of the month (if reporting monthly) or 30 days after the end of the quarter (if reporting quarterly) . 16. Drug Task Forces are required to consult with the Excess Property Program and the Property Procurement Program for the availability of clothing, supplies, equipment, and so forth. 17. All Drug Task Forces having a material amount of funding allocated in their approved Subgrant Budget for the utilization of K-9 initiatives, regardless -- ----.- -.-...__.". ~"J-""-V~...I ~r~~~fi~ ~U~U~~~U~~ (Page 3) of whether or not the accompanying budget narrative specifically addresses these initiatives, must receive certification from the Statewide Coordinator (provided for under the Byrne Formula Grant Program). In addition, all other Drug Task Forces utilizing K-9 resources provided through other funding sources are strongly encouraged to have the participating K-9 team certified by the Statewide Coordinator. This will enable the State to provide a consistent measurement of K-9 resources for these types of projects funded under the Grant Program. 18. All asset seizures, generated from project operations, resulting in forfeitures (Federal and/or State) must be utilized to supplement Drug Task Force operations or reduce the amount of local cash match provided by participating agencies. 19. Asset seizures resulting in forfeitures (Federal and/or State) must be maintained in a separate bank account or accounted for separately on the recording entity's financial records. Any policy established in reference to asset/forfeiture for the project must be approved by the Criminal Justice Coordinating Council to assure that state and federal asset/forfeiture procedures and policies are being adhered to. 20. Where warranted, the subgrantee agrees to fully support Homeland Security initiatives in any manner, including but not limited to, providing personnel, supplies, equipment and any other resources deemed necessary by the Coordinator of the Georgia Homeland Security Taskforce. 21. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA) relating to the clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories (hereinafter referred to as "meth lab operations"). No monies from this award may be obligated to support meth lab operations unless the subgrantee implements this special condition. The Office of Justice Programs (OJP) , in consultation with the Bureau of Justice Assistance, the Drug Enforcement Administration, and the Office for Community Oriented Policing Services, prepared a Program-level Environmental Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental, health, and safety impacts likely to be encountered by law enforcement agencies as the implement specific actions under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and conditions shall apply to the subgrantee for any OJP funded meth lab operations: A. The subgrantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes resulting from those operations. B. The subgrantee shall have a Mitigation Plan in place that identifies and documents the processes and points of accountability with its jurisdiction. This plan will be used to ensure that the adverse environmental, health, and safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition. C. CJCC shall monitor OJP funded meth lab operations to ensure that they comply with the following nine mitigation measures identified in the ~U~~~L ~UMBER: BU5-8-023 SPECIAL CONDITIONS (Page 4) Assessment and whose implementation is addressed in the subgrantee1s Mitigation Plan. 1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed laboratory; S. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal facilities or, when allowable, at properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5 and 6 immediately above in order to ensure proper compliance; 8. Have in place and implement a written agreement with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to- i. Timely evaluate the environmental condition at and around the site of a closed clandestine laboratory and ii. Coordinate with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined necessary by state environmental agency and in accordance with existing state and federal requirements; and 9. Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can- i. Respond to the potential health needs of any minor at the site; ii. Take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; iii. Ensure immediate medical testing for methamphetamine toxicity; and iv. Arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity. 10. The subgrantee agrees to develop and submit to CJCC a Drug Endangered Children Protocol which will be followed when responding to illicit drug cime scene where children are present. 11. Data relating to the investigation of methamphetamine labs must be reported to EPIC in a timely fashion. Further the information submitted to EPIC. must match the statistical information submitted to CJCC. If the information does not match, funding to the subgrantee will be reduced by $3,000 in federal funds (the average personnel cost to work a meth lab). 22. The District Attorney from each judicial circuit covered by the task force's SUBGRANT NUMBER: B05-8-023 SPECIAL CONDITIONS (Page 5) jurisdiction must be a member of the MJTF's control board and must sign the MOD submitted to the Council. 23. The subgrantee must submit a copy of the liability insurance policy covering the employees of the MJTF before any grant funds may be drawn down. 24. The subgrantee must make assurances that all employees assigned to the task force are local government employees. The assurances must be received before any grant funds may be drawn down. 25. Consultant fees in excess of $450.00 per day must have prior approval from the Office of Justice Programs and the Criminal Justice Coordinating Council. Please be advised that failure to comply with any of the Special Conditions will result in material noncompliance with the Subgrant Agreement, thus subjecting the Subgrant Agreement to possible termination by the Criminal Justice Coordinating Council. Typed name of Authorized Official: Deke Copenhaver Mayor Title Signature zJ -t-J. ~ Date <( ( It ( o(p OMB APPROVAL NO. 1121-0140 EXPIRES 01/31/2006 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-I02, A-IIO, A-122, A- 133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion ofthe project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18,22,23,30,35,38,42,61, and 63. 5.1t will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 US.C. 9 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 D.S.C.g 469 a-I ~g;g.), and the National Environmental Policy Act of 1969 (42 D.S.C. 9 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 D.S.C. 9 3789d); the Victims of Crime Act (42 D.S.C. g10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 D.S.C. 9 5672(b)); the Civil Rights Act of 1964 (42 D.S.C. 9 2000d); the Rehabilitation Act of 1973 (29 D.S.C. g794); the Americans with Disabilities Act of 1990 (42 D.S.C.g 12131-34); the Education Amendments of 1972 (20 D.S.C. gg1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 D.S.C. gg 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations). 7. If a governmental entity- a) it will comply with the requirements ofthe Dniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 D.S.C.g 4601 ~g;g.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and b) it will comply with requirements of5 D.S.C.gg 1501-08 and gg7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. cQ JL- Signature Deke J / t- (i)~ Date u.s. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements unper 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub- recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants. in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510- A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620- A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will- OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, NW., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check 0 if there are workplaces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check 0 if the State has elected to compiete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620- A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I 'will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1 . Grantee Name and Address: AugustalRichmond County Board of Commissioners CitylCounty Building 530 Greene Street, Augusta GA 30911 2. Application Number and/or Project Name 3. Grantee IRSNendor Number Region #3 K-9 Task Force 58-2204274 4. Typed Name and Title of Authorized Representative Deke Copenhaver/ Mayor 6. Date 5. Signature cJ ,J 4 - r:---- 1/<t (o~ 'u.s. Government Printing Office: 1996 - 405-037/40014 Disclosure of Lobbying Activities Approved by OM8 0348-0046 Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse side for Instructions.) Public Reporting Burden for this collection of information is estimated to average SO minutes per response, .including the time for reviewing Instructions, searching existing data sources. gathering and maintaining the data needed, and completing and reviewing the, collection of Information. Send comments regarding this burden estimate or any other aspect of this collection of information, Including suggestions for reducing this bl!rden, 10 the Office of Management and Budget. Paperwork Reduction Project (0348-0046). Washington, D.C. 20503. ,. Type of Federal Action: 2. Status of Federal Action: 'b' a. contract f'bl a bid/offer/application LE.J b. grant L.!LJ b. i{litial award c. cooperative agreementc. post-award d. loan e. loan guarantee f. loan insurance 3. Report Type: r:I a. Initial filing L2:.J b. material change For Material Change Only: year quarter 4. Name and Address of Reporting Entity: GJ Prime D Subawardee Tier ,If known: daw of last report ! 5. If Reporting Entity In No. 41s SUbawardee, enter Name and Address of i Prime: I I ! State of Georgia Criminal Justice Coordinating Council 503 Oak Place Suite 540 Atlanta GA 30349-5974 Congressional District, if known: 6. Federal Department/Agency: u.S. Department of Justice Office of Justice Programs Congr8$Slonal District, If known: I 7. Federal Program Name/Description: I I i I Edward Byrne Justice Assistance Grants (JAG) Formula Grant Program. CFDA Number, if applicable: 8. Federal Action Number, If known: 9. Award Amount, If known: $ 10a. Name and Address of Lobbying RegIstrant (if individual, last name. first name, MI): b. Indlvlduale Performing Services (including address if different trom No. lOa.) (last name. first name, MI): The Augusta Richmond County Government does not conduct activties Consolidated lobbying 11. Informaiion requested through this form is authorized by Sec.319, i Pub. L. 101-121,103 Stal. 750, as amended by,sec. 10; Pub; L. 104- i Signature: 65, Stat. 700 (31 U.S.C. 1352). This disclosure of lobbying activities I is a material representation of fact upon which reliance was placed I by the above when this transaction was made or entered into. This I Print Name: disclosure is required pursuant to 31 U.S.C. 1352. This information I will be reported to the Congress semiannually and will be available I for public inspection. Any person who fails to file the required I Tille: disclosure shall be subject to a civil penalty of not less than $10,000 I and not more than $100,000 for each such failure. I Telephone No.: Deke Copenhaver Mayor Date: Authorized for Local Reproduction Slandard Fonn-LLL (1/96) Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement 10 make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress. or any employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enterthe date of the last previously submitted report by this reporting entity for this coveredF,ederal action. 4. Enterthe full name, address, city, state and zip code of the reporting . entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, aprime orsubaward recipient. Idenllfythe tier of the subawardee, e.g., the first subawardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. S.1l the organization filing the report in item 4 checks "Subawardee", then enter the full name. address, city, state and zip code of the prime Federal recipient, Include Congressional District, If known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full CatalQg of Federal Domestic Assistance (CFDA) number for grants, cooperatIve agree- ments, loans, and loan commitl]1ents. 8. Enter the most appropriate Federal identifying number available for the Federal action Identified in Item 1 (e.g., Requestfor Proposal(RFP) number; Invitation for Bid (IFB) r\umber; grant announcement number; the contract, grant, or loan award number; the application proposal control number assigned by the Federal agency). Include prefixes, e.g., "AFP-DE-90-001:' 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the awardlloan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city,' state and zip code of the registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the Individual(s) pertorming services, and include full address if different from 10 1a). Enter Last Name, Rrst Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print hislher name, title, and telephone number. Authorized tor Local Reproduction Standard Form-LLL (1196) PRINT'DATE: 06/14/06 GMIS DOCUMENT 3A CRIMINAL JUSTICE COORDINATING COUNCIL SUBGRANT ADJUSTMENT REQUEST FEDERAL GRANT # 200S-DJ-BX-0087 PAGE 1 OF 2 ADJ REQUEST #: 1 REQUEST DATE: July 2'). 2006 SUBGRANTEE: Richmond County PROJECT NAME: Region #3 K-9 Task Force SUBGRANT #: BOS-8-023 NATURE OF ADJUSTMENT: XX REVISED BUDGET Go To SECTION I Mark all that apply, PROJECT PERIOD AND/OR EXTENSION. Go To SECTION II PROJECT OFFICIALS/ADDRESSES. Go To SECTION III Adjustments of each type PROJECT PERSONNEL. Go To SECTION III shown should be entered GOALS AND OBJECTIVES Go To SECTION III in the section indicated. OTHER. Go To SECTION III MUST BE JUSTIFIED AND EXPLAINED THOROUGHLY IN SECTION IV. SECTION I. REQUEST FOR BUDGET CHANGE - JUSTIFY IN SECTION IV. CURRENT APPROVED REVISIONS +/- REVISED BUDGET PERSONNEL $ 56,951 EQUIPMENT 0 SUPPLIES 0 TRAVEL 0 PRINTING 0 OTHER 0 TOTAL $ 56,951 Federal $ 42,713 Match $ 14,238 $10.')00.00 $6,750.00 $1,700.00 $lR,OOl 00 $56,951.00 $42.713.00 $14,238.00 SECTION II. REQUEST FOR CHANGE IN PROJECT PERIOD - JUSTIFY IN SECTION IV. CURRENT GRANT PERIOD Start Date: 07/01/06 End Date: 06/30/07 REQUESTED GRANT PERIOD Start Date: End Date: FOR EXTENSION, # OF MONTHS: NOTE: The maximum extension request cannot exceed 12 months. . SECTION III. REQUESTS FOR REVISIONS TO PROJECT OFFICIALS/ADDRESSES, PROJECT PERSONNEL, GOALS AND OBJECTIVES, AND/OR OTHER NON-BUDGET, NON-PERIOD CHANGES (JUSTIFY IN SECTION IV.) CONTINUED ON NEXT PAGE PRINT 'DATE: 06/14/06 GMIS DOCUMENT 3A CRIMINAL JUSTICE COORDINATING COUNCIL SUB GRANT ADJUSTMENT REQUEST FEDERAL GRANT #200S-DJ-BX-0087 7/25106 PAGE 2 of 2 ADJ REQUEST #: 1 REQUEST DATE: SUBGRANTEE: Richmond County PROJECT NAME: Region #3 K-9 Task Force SUB GRANT #: BOS-8-023 SECTION IV. JUSTIFICATION OF ALL REQUESTED ADJUSTMENTS, REVISIONS, AND/OR CHANGES All requested adjustments in Sections I, II & III (page 1) must be justified in detail in this Section. Include item costs, descriptions, equipment lists, detailed explanations, and any other information that would further clarify and support your request for adjustment. Attach additional pages as needed. "no changes" SUBMITTED BY: f~/ . Robert Pmain signature of Financial Officer or Project Director T.; Pllrpn"nr ?~~ Ti tle Date CJCC ROUTING AND APPROVALS: Approval Disapproval Reviewer Signature Reviewed By: Authorized By: RICHMOND COUNTY REGION #3 K-9 TASK FORCE Budget Items for fiscal year 2006/2007 Prepared by Lieutenant Robert Partain Sergeant John Gray Equipment: The K-9 unit has two 2000 Ford Crown Victoria vehicles, one with 102,000 miles and the other with 94,000 miles. These vehicles could experience costly repairs due to high mileage. These vehicles were purchased with grant funding, when explosive detector teams were added to the K-9 mission. The K-9 unit would refurbish these vehicles at a cost of approximately $8,000.00 per vehicle. The Richmond County Fleet Management Department recently refurbished three (3) Crown Victoria vehicles for the uniform division and is satisfied with the performance of the refurbished vehicles. In recent years the K-9 unit has replaced vehicles with midsize police vehicles, but when doing so the vehicle required different equipment (K-9 insert, emergency lighting etc...) which added to the cost of replacement. The refurbished vehicles will not require any special equipment replacement. Refurbish two (2) existing vehicles at a cost of $8,000.00 per vehicle $l6,000.00 The Task Force needs to replace one explosive detection K-9 animal. The canine is each 8 years old, and experiencing some medical problems. The handler has noticed the dog's detection capabilities diminishing. The handler believes that with another year's age The animal may have difficulty in meeting certification. ($9,000.00 per dog) $9,000.00 The Task Force also needs to replace one narcotics detection K-9 animal. The canine is each 8 years old, and experiencing some medical problems. The handler has noticed the dog's detection capabilities diminishing. The handler believes that with another year's age The animal may have difficulty in meeting certification. ($5,500.00 per dog) $5,500.00 Total Cost Equipment: $30,500.00 Supplies: Animals Veterinarian fee for K-9 animals X 7 ($400.00 annually for each animal) Dog rations for animals X 7 Medications for animals X 7 (Heartworm tablets, Flea $2,800.00 $2,000.00 2 Control, and vitamins) Grooming supplies (Shampoos, brushes towels etc.) $1,200.00 $400.00 K-9 Handler supplies: Handler aids to include dog rewards (Kongs and balls), Leashes, collars etc. ($50.00 per man X 7) " $350.00 Total cost supplies: $6,750.00 Travel/Training: Perdiem expense for seven handlers to attend certification course at Chatham County Sheriffs Office Region #1 Training Center. Narcotics detection teams will attend a 3-day certification course. The handler needs $32,00 a day Perdiem for each day attending. $96.00.00 per individual for three days for four narcotics detection teams with a total cost of $384.00 for the year. Explosive detection teams will attend a 3-day certification course. The handler needs $32.00 a day Perdiem for each day attending $96.00 per individual for three days for three explosive detection teams with a total cost of $288.00 for the year. Total cost for Perdiem for certification of handlers: $672.00 On occasions the K-9 detection teams attend proficiency training at the Chatham County facility. During the fiscal year the K-9 unit receives information about classes that handlers could attend. The classes are out of town and the unit usually receives notice of these schools during the year. The cost associated with these schools usually requires a registration fee, along with travel cost. Rooms are not always available at the Region #1 K-9 Complex. During these occasions handlers will have to seek lodging at a local motel. Handlers will seek the lowest rate available. Additional training cost: $1,028.00 Total training: $1,700.00 Other Cost: Proposed fuel cost for K-9 vehicles: $18,000.00 Augusta-Richmond County Job Description Approved Title: Title: Department: Reports to: . Deputy Deputy /K-9 Handler Sheriff Sergeant! K-9 Unit Job Code: Overtime: Date Prepared: Job Grade: Non-exempt May 4, 2002 43 GENERAL SUMMARY: Enforces federal, state, and local laws to protect lives and property within the guidelines of state and federal laws, traffic laws, local ordinances, and departmental policies and procedures. Performs varied assignments in the deployment of police service dogs in a range of specialties and cares for and maintains an assigned police service dog. Reports to the Sergeant or other designated person and works with co-workers, other public safety personnel, court systems, attorneys, judges, medical personnel, the public, and law enforcement officers to provide field operation support. 1. Effectively utilizes an assigned police service dog in support of federal, state, and local law enforcement agencies, school district and systems, regional commercial and industrial organizations and other entities as directed. 2. Cares for physical and emotional needs of an assigned police dog. 3. Attends and completes all assigned training. Maintains a complete record of all such training. 4. Record facts pertaining to the use of an assigned police service dog to include evidence finds and arrest. 5. Participates in the physical maintenance of departmental kennels and ~9 vehicles. 6. Performs demonstrations concerning the effectiveness of the police service dog as directed throughout the communities within the K-9's Unit's area of operations, and promotes the police service dog program when in contact with the general public. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Must successfully complete the Basic k-9 Handler certification course. Experience: 0-2 years in similar position or sufficient experience to perform principal duties and responsibilities usually associated with completion of apprenticeship/intemship. Knowledge/Skills/Abilities: . Considerable knowledge of police service dogs techniques, veterinary first aid principles and skill in their application, and general care of a police service dog. . Familiarity with relevant federal and state laws, criminal and traffic codes, juvenile law, search and seizure laws, County ordinances, departmental policies and procedures,.and geographical layout of the County. . Proficiency in restraining persons without causing physical harm and performing first aid and CPR. . Mastery of operating a police car, firearms, emergency equipment, and K-9 related equipment. . Good communication skills, both oral and written. . Demonstrated ability to work independently. . Ability to respond to training programs designed to develop proficiency in work area. . Ability to fulfill on call duties as assigned. . Other: . Possess or have ability to meet current requirements set forth in the Georgia Mandate Law Enforcement Training Act/Peace Officer's Standards and Training Act. . Possess or have ability to obtain a valid state operator/driver's license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, running, stooping, crouching, walking, lifting of light and heavy objects, perform the strenuous task of utilizing an assigned police service dog, using equipment that requires a high degree of manual dexterity, ability to distinguish between shades of colors and to restrain or subdue persons. Work is performed in an office, vehicle, or outdoors with exposure to diseases, inclement weather, and life threatening situations. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW / ApPROVALS SD/37 Blf&9JITANTS Augusta-Richmond County Job Description Approved Title: Title: Department: Reports to: Sergeant Sergeant / K-9 Division Sheriff Lieutenant Job Code: Overtime: Date Prepared: Job Grade: 0829 Non-exempt August 25, 2001 46 GENERAL SUMMARY: Supervises K-9 Officers in the deployment and maintenance of police service dogs, within the guidelines of federal and state laws, criminal and traffic laws, departmental policies and procedures, and court decisions. Reports to the Lieutenant or other designated person and works with co-workers, the public, public safety, law enforcement and social service personnel, businesses and court officials to provide field operations support. , .~. A PRINCIPALI>UTI~SANDi:RESPONSIBILITIES . < .' ....... .'. '.. .............. < . .......... ................ 1. Plans work schedule for subordinate~, .supervisesand.partisipatl:sin the de~elopm~niapd ,e~forc~lUent.ofrUles, regubltiorisand> procedures goveming the activities of assigned personneL" ..' " .' .... .' . 2. Supervises subordinates in the training, care, and use of police service dogs. . ..' ...... .. . 3. Supervises the routine maintenance of de partIl1 entaL kennel facilities andTel~ted equipment. . .... ...... ..... ....... '..... .... .. 4. Attends all assigned training, coordinates andi~stru~~ssubordi~ates int~~ use. of police s~x:vice dogs, and rri~intain~.cOlnpl~t~ !Tai~in? records.ofsuchtraining;' .......... .... ...... .>............... ................... ..... ". .... ..... ....... '. '. .... .......... .................... 5. Performs demonstrations concerning the effectives oftl1epolice service dog as required throughout the communities withintheK-9's. Units area ofop~ration. ..' ... ....... ................ 6. Knowledge of supervisory principles and practices. REQUIREMENTS Education: High School diploma, trade school, or equivalent level of education. Experience: 3 _ 5 years in similar position or sufficient experience to perform principal duties and responsibilities, usually associated with completion of apprenticeship/internship. Knowledge/Skills/Abilities: . Considerable knowledge in the care and use of police service dogs, criminal justice system and court procedures, and law enforcement management and supervisory techniques. . Familiarity with federal and state laws, criminal and traffic laws, departmental policies and procedure;, and geography and boundaries of the K-9 Unit's area of responsibility. . Proficiency in first aid and CPR techniques along with veterinary first aid principles and applications. . Mastery in the use of firearms, communications equipment, and other standard and specialized law enforcement equipment. . Good communication skills, both oral and written. . Demonstrated ability to work independently. Other: . Possess or have ability to meet current requirements set forth in the Georgia Mandate Law Enforcement Trainirg ActJPeace Officer's Standards and Training Act, and have completed a basic K-9 handler course. . Possess or have ability to obtain a valid state operator/driver's license for the type vehicle or equipment operated. PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, physical using equipment that requires a high degree of manual dexterity, and ability to physically restrain or subdue individuals. Work is performed in an office/ stockroom with elposure to diseases, chemicals, dirt, dust, and physical confrontations requiring use of protective devices. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. REVIEW / ApPROVALS Human Resources Date Line or Staff Management SD/34 Date . Bl.J(J CON9JlJANTS CJCC Criminal Justice Coordinating Council Sonny Perdue Governor Molly J.M. Perry Executive Director MEMO. DATE:. July 1, 2006 TO: All Byrne Subgrantees FROM: Eden E. Freeman Program Director II, Grants Administration RE: GBI Check Mailing Address & E-mail Address for List Serve Subgrant #: BOS-8-023 Agency Name: Richmond County Sheriff's Office Attention: Robert Partain Mailing Address: 401 Walton Way City, State & Zip: Augusta, GA 30911 Email Address of Program Contact: rpartain@augustaga.gov 503 Oak Place. Suite 540. Atlanta, GA 30349. (404) 559-4949. TOLL-FREE (877) 231-6590. FAX 559-4960. TTY 559-4177 www.ganet.orglcjcc An Equal Opportunity Employer