HomeMy WebLinkAboutAUGUSTA JUDICIAL CIRCUIT UNIFIED CIRCUIT PLAN APPLICATION FOR BYRNE JAG FUNDEING JUNE 30 2009
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Augusta
Judicial Circuit
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Unified Circuit Plan Application
for
Byrne JAG Funding
July 30, 2009
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Unified Circuit Plan Information Summary
Circuit and Primary Contact
Provide the proper name of the judicial circuit below.
Circuit Name: Augusta Judicial Circuit
Provide the contact information below for a Primary Contact that CJCC may contact for
any questions related to the Unified Circuit Plan.
Name: Tom Gunnels
Organization: Augusta Judicial Circuit
Telephone Number: 706-312-7230
Alternate Telephone Number: 706-312-7232
Contact Fax Number: 706-312-7233
Contact Email Address: tgunnels@augustaga.gov
Street Address: 530 Greene Street, Suite 300
City: Augusta State: GA Zip: 30901-4419
Table 1 - Circuit and Primary Contact Information
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1. Please list any members that have dropped out of the planning group that were listed as
part of your planning group in the final accepted version of the circuit's Letter of
Intent.
None
2. Please list any members that were added to the planning group that were not listed as
part of your planning group in the final accepted version of the circuit's Letter of
Intent.
None
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. Planning Group Approach and Activities
3. Please describe the approach, tools, and techniques that the planning group used to
develop the Unified Circuit Plan.
Interested parties were asked by the Chief Judge of the Circuit to submit potential projects
and the Plan/Funding proposals developed from those requests. Given more time, future
efforts will include a needs analysis, in depth discussions, and formal planning procedures.
4. Did the planning group establish a formal Memorandum of Understanding or Set of
(Bylaws)?
Not Yet
If so. nlease attach to your annlication.
5. What evaluation criteria did the planning group use to establish project priorities?
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After discussion of the projects, an apportionment of the available grant funds was proposed
to include an amount for every project.
6. What technique was used to resolve differences of priorities within the planning
group?
Vote on projects by the Planning Group
7. How does the planning group plan to work together in the future?
As stated earlier, future efforts will not be as hastily assembled. Absent funding deadlines,
we propose to examine the impact of a needs analysis assessment. We hope to utilize a
facilitator to guide this process.
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. Plan Summary
8. How does the plan and associated projects benefit the overall judicial circuit?
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The majority of the projects are technology infrastructure related. The concerted efforts of
the participants ofthe JDX Project are made possible by the addition of software/hardware in
the lower courts. The remaining items deal with treatment court allocations and lowering the
jail populations. All of these projects are circuit related and will result in collective
improvements.
9. If any planning group member's organizations are eligible for Direct Byrne JAG funds
from the Department of Justice, list the organization, eligible amount, and description
of the planned use of those funds. The list of eligible organizations and amount is
provided at httll:/ /www.o ill. usdo i .l!ov /BJA/recoverv JA G/recovervallocations.html
<Provide answer here>
r i. ,. ...... ])escriptip~..()f Fundingi~IllP1J.~t
.""
>. .Plann~(}Us~ge
Augusta Richmond County Consolidated Sheriffs Office Communications Enhancement 584,165
Government
Columbia County Columbia County Sheriff's Office Communication 38,932
Enhancement
Burke County Burke County Sheriff's Office Communication 84, 161
Enhancement
Table 3 - Direct Byrne JAG Funds Usage
As of the distribution date for this RF A, the Department of Justice has reported that the
following organizations have not submitted their application for eligible Direct Byrne JAG
funds.
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List all projects in the table below that will be funded under this application. Also identify
any projects that are listed as contingent projects. A contingent project is one that can be
funded if the other projects contained in the plan do not utilize all of the funds available in
the circuit's application.
The Planning Group may also submit additional contingent projects above and beyond the
amount available for award in the event that one of the planned projects is completed with
less funding than initially estimated. Such contingent projects should be clearly noted and
listed in priority order.
Project Fiscal Agent Project Name Contingent Total
Number Project
Funding
1 Columbia County Board of Judicial Data Exchange No 289,411
Commissioners
2 Augusta-Richmond County Board AJC Veteran's Treatment No 92,839
of Commissioners Court
3 Augusta-Richmond County Board AJC DA Victim's Advocate No 35,750
of Commissioners
4 Augusta-Richmond County Board Magistrate Court Case No 30,000
of Commissioners Management
5 Augusta-Richmond County Board AJC Jail Clearing Initiative No 26,000
of Commissioners
6 Augusta-Richmond County Board ARC Warrant Project No 26,000
of Commissioners
7 Burke County Board of Magistrate Court Yes 21,000
Commissioners Technology
8 Augusta-Richmond County Board Law Assistant Yes 50,779
of Commissioners
Table 4 - Circuit Project List
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Unified Circuit Plan ...
Individual P.roje~tOlascriptio1"!
Project Summary and Contact Information
Circuit Name: AUGUSTA CIRCUIT l Project Number: 1
Fiscal Agent: COLUMBIA COUNTY
Registered with the Central Contractor Registry? ~Yes D No I DUNS #: 041329546
Contact Name: CINDY MASON Phone: 706-312-7139
Email: cindv.mason@gsccca.org Alternate Phone: 706-829-4697
Fax: (706) 312-7152
Street Address: 640 Ronald Reagan Drive
City: Evans State: GA I Zip: 30809
Project Name: Data Sharing Initiative (GeorgiaJDX)
Is this a contingent project? DYes ~ No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
~Law Enforcement DDrug Treatment
~Prosecution and Court ~Planning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
~Corrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration DEconomic recovery
~Job creation
How many jobs will be retained under this project?
How many jobs will be created under this project?
At least 4 contract positions that include a Project Manager and 3 Interns.
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Circuit Name: AUGUSTA
Unified Circuit Plan
Individual Project Description
Problem and Solution Information
Project Number: 1
Project Name: Data Sharing Initiative (GeorgiaJDX)
What problem are you addressing?
Many criminal justice agencies across the country rely on records management software to organize and
track vast amounts of information. These agencies work together and share vital information eyery day.
However, because the computer systems they rely on, do not communicate with each other, the
information exchange that happens is slow and prone to error.
How will you address the problem?
The goal of the proposed project is to launch an initiative to enhance public safety through more efficient
and expedited justice services in our circuit. We believe that is possible through the alignment of process
across justice organizations at county level and circuit level and the use of data sharing modeling as
defined by the Justice Information Exchange Modeling (JIEM) Standards set forth by the Bureau of
Justice Assistance (BJA). Grant funds are being sought to implement the technology needed to ensure
information exchange in support of the Pre-Disposition Process Group as defined by the JIEM Standards.
This will include all court events leading to trial and disposition. Even though this process is intended to
begin with the filing of criminal charges, and to conclude with the final disposition of the case, we believe
that the implementation will be enriched if the data integration begins from the issuance of the warrant
event. Amongst others the project define will include:
- Training in JIEM and NIEM Methodology and Standards for Criminal Justice Organizations in the
three counties
- Analysis of the current processes using the JIEM methodology to ensure that the core mission of
the Criminal Justice Agencies in the circuit is proactively met once the exchanges are in place.
- Analysis of the underlying processes, technologies and tools that need to be in place in order to
have a successful data sharing operational initiative. This may include but is not limited to hiring
personnel to bring case information into the various local systems and supporting case
management implementations on key organizations such as the city police departments and
sheriff organizations.
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. How will you demonstrate the steps you are taking are successful?
The scope for Phase 1 of the proposed initiative aims to jumpstart the integration of the justice
organizations in Augusta Circuit by laying down the infrastructure that will enable data sharing and the
implementation of the data exchanges needed to support the warrant, indictment and disposition events.
The first step will be the hiring a project manager that will be able to support the initiative across counties
and city jurisdictions, and will be responsible for the implementation process.
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Planning
The first phase of this project planning, requirements gathering, and cost analysis. The objectives of this
activity are to develop the requirements and technical specifications for this project and the associated
costs. In addition, a realistic work plan for the project will be developed in conjunction with all agencies
involved.
This phase will include training for team members in the Justice Information Exchange Modeling (JIEM)
tool as well as National Information Exchange Model Standards for Data Sharing.
Execution
The second phase of this project will involve all the technical work and system testing necessary to set up
the data connections and exchanges between all the agencies involved with this project for the functional
areas to be addressed. The third activity includes full customer acceptance testing of the products and
implementation of all changes. Based on the requirement analysis phase this may entail partly fund core
systems that may need to be in place to ensure the success of the initiative.
Closing
The third phase of this project will encompass all activities required to transition the operations of the
solution to the operational components at the various counties and agencies, this include but is not limited
to system administration, documentation and training of additional staff.
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Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: AUGUSTA I Project Number: 1
Project Name: Data Sharing Initiative (GeorgiaJDX)
What is the total funding required for this project?
$289,411
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I $159,416 I I $3,200 I I $25,500 I
Supplies Printing Other
I $1,295 I I I I $100,000 I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $215,038 I I $74,373 I I I
Do you have detailed cost estimates for the solution that will be implemented? [gJ Yes D No
If yes, from what sources were they secured?
GeorgiaJDX a state initiative that promotes integration amongst the criminal justice organization with
the support of SEARCH, a non for profit organization from the Bureau of Justice Assistance that
specializes in support to criminal justice technology initiatives.
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? [gJ Yes D No
Are you able to provide documentation to this effect? [gJ Yes D No
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.' If yes, what type of substantiation documentation is available?
To the best of our knowledge, no funds have been allocated in any of the three counties for a data
sharing initiative with the scope previously defined.
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Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) of the American Recovery and
Reinvestment Act of 2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. ~ 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office ofthe
Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to CJCC).
A~~
Signature of Authorized Official
Kon (;, Cr(J.s S
Printed Name of Authorized Official
C )t1lrr7lcZl'l, ~/tl m-"/~ {!gu/llt; 73 () C
Title of Authorized Official
6 /U.I?1;/~ e a-u. nl'/
Unit of Local Government ServIng as Fiscal Agent
1-~g-~ 9
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
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Unified Circuit Plan
I n<i i\lid u a I Pro j ectDescri ption
Project Summary and Contact Information
Circuit Name: Augusta I Project Number: 2
Fiscal Agent: Augusta-Richmond County
Registered with the Central Contractor Registry? XX Yes 0 No T DUNS #: 0734384180000
Contact Name: Tom Gunnels Phone: 706-312-7230
Email: tgunnels@augustaga,gov Alternate Phone: 706-312-7232
Fax: 706-312-7233
Street Address: 530 Greene St., Suite 300
City: Augusta State: GA I Zip: 30901-4419
Project Name: Veteran's Treatment Court
Is this a contingent project? o Yes XX No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
DLaw Enforcement XX Drug Treatment
DProsecution and Court DPlanning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
DCorrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration XX Economic recovery
XX Job creation
How many jobs will be retained under this project? N/A
How many jobs will be created under this project? 1 (part-time)
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Circuit Name: Augusta
Unified Circuit Plan
Individual Project Description
Problem and Solution Information
Project Number: 2
Project Name: Veteran's Treatment Court
What problem are you addressing?
The proposed program is an enhancement of the Augusta Judicial Circuit Drug Court by establishing a Veteran's Treatment Court
component. Specifically, this component presents an opportunity to help veterans in trouble with the law on drug or drug related
offenses because often veterans do not address their treatment needs for physical and psychological health care. This proposal
contemplates the employment of a Veteran Mentor Coordinator/Drug Court case manager, and the purchase of reagents and
consumables for drug testing equipment purchased/provided by the State of Georgia. With coordination and collaboration of local
law enforcement, prosecutors, the courts, public defenders, probation personnel, the Charlie Norwood VA Hospital, Wounded
Warrior Care Project, the American Legion, Champions Made From Adversity, and other treatment providers, the Court will
provide a means to successfully habilitate veterans by diverting them from the traditional criminal justice system and providing
them with the tools they need to lead a productive and law abiding life through treatment, rehabilitative programming,
reinforcement, and judicial monitoring. The program seeks to find the veterans with problems, offer them assistance, assess their
needs, manage their case and help them solve their problems. We hope to identify and provide resources for the veterans such
as substance abuse, alcoholism, and mental health treatment coupled with academic/vocational skills improvement, while actually
assistina with residential, outpatient and/or transitional services leadina to iob placement and retention.
How will you address the problem?
The proposed Augusta Judicial Circuit Veteran's Treatment Court will establish a specialized criminal court docket involving
veterans charged with typically felony or misdemeanor non-violent criminal offense(s), by diverting eligible veteran-defendants
with substance dependency and/or mental illness. The court substitutes a treatment problem solving model for traditional court
processing. Veterans are identified through specialized screening and assessments, and voluntarily participate in a judicially
supervised treatment plan that a team of court staff, veteran health care professionals, veteran peer mentors, health care
professionals and mental health professionals develop. The vast majority of treatment services will be provided by the Charlie
Norwood Veterans Hospital at little or no cost to the participant or the program. At regular staffing meetings treatment plans and
other conditions are periodically reviewed for appropriateness, incentives are offered to reward adherence to court conditions,
and sanctions for non-adherence are handed down. Completion of program is defined according to specific criteria. Upon
admission to Veteran's Treatment Court, the court staff and mentors will attempt to assist the veteran with an array of stabilization
and other services, such as emergency financial assistance, mental health/trauma counseling, employment and skills training
assistance, temporary housing, advocacy, and other referral services.
How will you demonstrate the steps you are taking are successful?
1. Recidivism Rate/New Criminal Offenses
2. Treatment Phase Progress
3. Treatment Attendance & Compliance
4. Drug screen Results
5. Relapse Rate
6. Overall program Compliance
7. Court Attendance
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Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: Augusta I Project Number: 2
Project Name: Veteran's Treatment Court
What is the total funding required for this project?
$92,839
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I $32,280 I I $2,559 I I $6,000 I
Supplies Printing Other
I $2,000 I I I I $50,000 I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $51,699 I I $41,140 I I I
Do you have detailed cost estimates for the solution that will be implemented? XX Yes D No
If yes, from what sources were they secured? Vendors
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? XXYes D No
Are you able to provide documentation to this effect? XX Yes D No
If yes, what type of substantiation documentation is available? Budgets, Audits
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Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) of the American Recovery and
Reinvestment Act of 2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 D.S.C. S 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office of the
Inspector General.
e I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to CJCC).
~(j)~
Signature of Authorized Official
/9~ V /;V /5. P(u- Cl ~
Printed Name of Authorized Official
1~~"
/'Y1~( Pro TeWj
Title uthorized Official
Augusta-Richmond County
Unit of LOCjGOVemment Serving as Fiscal Agent
~ht01
I
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
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Unified Circuit Plan
Individual Project Description
Project Summary and Contact Information
Circuit Name: Augusta Judicial Circuit T Project Number: 3
Fiscal Agent: Augusta-Richmond County
Registered with the Central Contractor Registry? C8J Yes D No T DUNS #: 0734384180000
Contact Name: Kathy Rogers Phone: 706-821-1214
Email: krogers@augustaga.gov Alternate Phone: 706-821-1135
Fax: 706-821-1237
Street Address: 501 Greene Street, Suite 400
City: Augusta State: GA I Zip: 30901
Project Name: AJC Victims Advocate for DA's Office
Is this a contingent project? D Yes XX No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
DLaw Enforcement DDrug Treatment
XX Prosecution and Court DPlanning, Evaluation, and Technology Improvement
DPrevention and Education XX Crime Victim and Witness
DCorrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration DEconomic recovery
XX Job creation
How many jobs will be retained under this project?
How many jobs will be created under this project? 1
19
.
.
.
Unified Circuit Plan
Individual Project Description
Problem and Solution Information
Circuit Name: Augusta Judicial Circuit
Project Number: 3
Project Name: AlC Victims Advocate for DA Office
What problem are you addressing?
The Augusta Judicial Circuit has seen an increase in crime due to the economic recession which has, in
turn, resulted in an increased number of crime victims and an increased demand for our services.
The Augusta Judicial Circuit operates under the case assignment system. Our office has five trial court
teams, each with assigned prosecutors and investigators. Each team should have an assigned victim
advocate to properly carry out the rights afforded by the Crime Victims Bill of Rights; however, we do
not have enough victim advocates to do so. Currently, we only have three full-time victim advocates
which requires two of them to be assigned to two Judges each. They experience frequent conflicts with
simultaneous court proceedings and often have to prioritize which victims will receive their attention
and services. An additional victim advocate would ensure that our Program is able to effectively and
efficiently afford ALL crime victims the rights that they are so entitled.
How will you address the problem?
The new victim advocate position will be assigned to a trial team to alleviate the work load of one of the
other advocates. This will enable our Program to better provide direct services to crime victims within
our community. This advocate will be responsible for walking each victim in his/her assigned caseload
through the criminal justice process from start to finish. This will include notification of all court
proceedings, court accompaniment, personal advocacy, and any other services as needed. This advocate
will serve as the liaison between the prosecutors and the victims.
How will you demonstrate the steps you are taking are successful?
Our Program will be able to demonstrate that the addition of a victim advocate will address the problem
at hand by the numbers of crime victims served and the number of services rendered. In addition, our
Program will administer satisfaction surveys to all crime victims who are provided direct services. These
performance outcome surveys will reflect how well our Program is making a difference in the lives of the
crime victims that we serve.
20
.
e
.
Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: Augusta Judicial Circuit I Project Number: 3
Project Name: AJC Victims Advocate for DA Office
What is the total funding required for this project? $35,750
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I $35,750 I I I I I
Supplies Printing Other
I I I I I I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $2,980 I I $32,770 I I I
Do you have detailed cost estimates for the solution that will be implemented? XX Yes D No
If yes, from what sources were they secured?
The proposed salary is commensurate with similarly situated employees within the same geographic
area and the fringe benefits estimate was calculated based on an established formula by Richmond
County Finance.
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? XXYes D No
Are you able to provide documentation to this effect? XX Yes D No
If yes, what type of substantiation documentation is available? Audit/Budget
21
.
Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) of the American Recovery and
Reinvestment Act of2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. ~ 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office of the
Inspector General.
e I have authority to make this certification on behalf ofthe applicant entity (that is, the entity
applying directly to CJCC).
~~~
Signature of Authorized Official
/1A V/~ ~~ Aft!rcao?
Printed Name of Authorized Official
~*~
IIf79tjOY Pro 7C~
Title of thonzed Official
Augusta-Richmond County
Unit of Local Government Serving as Fiscal Agent
8j1t(j O~
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
e
22
.
e
.
Y?Jfied ..~irc~it.Pla~
.1 n~ iyict.~a I.P.r()j~(jtD.~scription
Project Summary anct..(;ontClct .Informati.on
Circuit Name: Augusta I Project Number: 4
Fiscal Agent: Augusta-Richmond County
Registered with the Central Contractor Registry? XX Yes D No I DUNS #: 0734384180000
Contact Name: Tom Gunnels Phone: 706-312-7230
Email: tgU n ne Is@augustaga,gov Alternate Phone: 706-312-7232
Fax: 706-312-7233
Street Address: 530 Greene St./ Suite 300
City: Augusta State: GA I Zip: 30901-4419
Project Name: Magistrate Court Case Management Software
Is this a contingent project? DYes xx No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
DLaw Enforcement DDrug Treatment
DProsecution and Court xx Planning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
DC::orrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration xx Economic recovery
DJob creation
How many jobs will be retained under this project? 0
How many jobs will be created under this project? 0
23
.
.
.
Unified Circuit Plan
Individual Project Description
Problem and Solution Information
Circuit Name: Augusta
Project Number: 4
Project Name: Magistrate Court Case
Management Software
What problem are you addressing?
The Magistrate Court of Augusta Richmond County has no automated case mgt/financial/docketing software in use that is
compatible with the proposed Judicial Data Exchange (JDX). In order to become part of the Augusta Circuit JDX Projects these
components must be operational. In addition to the JDX project the automation of these processes will enhance the operation of
the Magistrate Court and result in increased efficiency, prompt data retrieval, and the adoption of modern business practices for
the Court. The transition from a manual system to an automated case management system should support the following
activities: indexing, docketing, notice preparation, court scheduling and calendar preparation, Magistrate Court statistical report
generation and interaction with the county automated fiscal system.
How will you address the problem?
The Superior and State Courts of Augusta-Richmond County use ICON software. This proposal envisions the purchase and
installation of the Magistrate Court Modules from ICON Software to make it compatible with other software packages being run in
the Courts. This purchase will allow for the implementation of the activities listed above. Included in the contract price is training
for Magistrate Court staff and judges.
How will you demonstrate the steps you are taking are successful?
After implementation, the Magistrate Court should be able to electronically enter, retrieve, and archive case information.
Additionally, case management reports should be easily generated to gauge the work of the Court. There should be a reduction
of duplicative data entry during the life of individual cases. Time and cost savings should be measured by the reallocation of
staff time to address the pending caseload rather than manually recording the disposed caseload.
24
.
.
.
Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: Augusta I Project Number: 4
Project Name: Magistrate Court Case Management Software
What is the total funding required for this project?
$30,000
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I I I I I I
Supplies Printing Other
I I I I I $30,000 I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $30,000 I I I I I
Do you have detailed cost estimates for the solution that will be implemented? XX Yes D No
If yes, from what sources were they secured? Vendor Supplied
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? XX Yes D No
Are you able to provide documentation to this effect? XX Yes D No
If yes, what type of substantiation documentation is available? Budgets, Audits
25
.
-
.
Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512( c) of the American Recovery and
Reinvestment Act of2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. S 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office ofthe
Inspector General.
I have authority to make this certification on behalf ofthe applicant entity (that is, the entity
applying directly to CJCC).
~~~
Signature of Authorized Official
/1t-.~//tJ is. 4fuea
Printed Name of Authorized Official
VYltliAO( PvD 7? fIL1
Title o-fAi}horized Official
~~C\
Augusta-Richmond County
Unit of Local Government Serving as Fiscal Agent
'ilbr/o't
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
26
.
.
.
U ~ifie~iGircuitPlan
In~i"id.l.I~ IPr()Jectpescri~tipn
ProjectSu m ma ryandContact .lnforrnCitipn ...
Circuit Name: Augusta I Project Number: 5
Fiscal Agent: Augusta-Richmond County
Registered with the Central Contractor Registry? XX Yes D No I DUNS #: 0734384180000
Contact Name: Tom Gunnels Phone: 706-312-7230
Email: tgunnels@augustaga.gov Alternate Phone: 706-312-7232
Fax: 706-312-7233
Street Address: 530 Greene St., Suite 300
City: Augusta State: GA I Zip: 30901-4419
Project Name: Augusta Judicial Circuit Jail Clearing Initiative
Is this a contingent project? DYes xx No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
DLaw Enforcement DDrug Treatment
XX Prosecution and Court DPlanning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
DCorrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration DEconomic recovery
XX Job creation
How many jobs will be retained under this project?
How many jobs will be created under this project? 3 part-time court positions
27
.
.
.f
Unified Circuit Plan
Individual Project Des~ription
Problem and Solution Information
Circuit Name: Augusta
Project Number: 5
Project Name: Augusta Judicial Circuit Jail Clearing
Initiative
What problem are you addressing?
The three jails of the Circuit are near, or exceeding capacity (Burke, Columbia - 98%, and Richmond - 132%). Regularly
scheduled arraignment days cannot adequately accommodate the number of persons in jail awaiting a hearing. The cost
associated with detention of persons awaiting arraignment can be reduced with the scheduling of more arraignment hearings.
Jail overcrowding should be reduced.
How will you address the problem?
The Augusta Judicial Circuit has three resident Senior (retired) Superior Court Judges. The proposal utilizes this resource to
schedule additional arraignment days to clear the county jails. Based on compensation commensurate with that of an active
judge, this proposal anticipates fifty two additional arraignment days over the next two years (if the arraignment day does not last
a full day compensation will be reduced accordingly and the balance used to provide more arraignment days).
How will you demonstrate the steps you are taking are successful?
1. Average weekly jail population should be lessened for those awaiting arraignment
2. Time between arrest and arraignment should be reduced
28
.
-
.
Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: Augusta I Project Number: 5
Project Name: Augusta Judicial Circuit Jail Clearing Initiative
What is the total funding required for this project?
$26,000
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I I I I I I
Supplies Printing Other
I I I I I $26,000 I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $17,500 I I $8,500 I I I
Do you have detailed cost estimates for the solution that will be implemented? XX Yes D No
If yes, from what sources were they secured? Budgetary Projections
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? XX Yes D No
Are you able to provide documentation to this effect? XX Yes D No
If yes, what type of substantiation documentation is available? CSCJ policy discontinuing Sr. Judge usage
29
.
.
.
Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) of the American Recovery and
Reinvestment Act of2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. ~ 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office of the
Inspector General.
I have authority to make this certification on behalf ofthe applicant entity (that is, the entity
applying directly to CJCC).
~UJ~
Signature of Authorized Official
/lA v'1'-;J .I... $ift!Jrl
Printed Name of Authorized Official
Titl~~!d l;t~ TeW1
~~
Augusta-Richmond County
Unit of Local Government Serving as Fiscal Agent
7/140'1
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
30
.
.
e
U~ifi~d..Ci..cuitPI~"
I nd ivid !Jill P..oJectPe.s.c..ip~i()n
Project Summary and Contact .Information
Circuit Name: Augusta Judicial Circuit I Project Number: 6
Fiscal Agent: Augusta Richmond County
Registered with the Central Contractor Registry? ~Yes D No I DUNS #: 0734384180000
Contact Name: Jeff Barrett Phone: 706-821-2368
Email: J Ba rrett@augustaga.gov Alternate Phone: 706-823-4405
Fax: 706-823-2557
Street Address: 530 Greene Street, Room 701
City: Augusta State: GA I Zip: 30901
Project Name: ARC Marshal's Office Warrant Project
Is this a contingent project? DYes ~ No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
~Law Enforcement DDrug Treatment
DProsecution and Court ~Planning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
DCorrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration ~Economic recovery
DJob creation
How many jobs will be retained under this project? 0
How many jobs will be created under this project? 0
31
.
.
.
Unified Circuit Plan
Individual Project Description
Problem and Solution Information
Circuit Name: Augusta Judicial
Project Number: 6
Project Name:
ARC Marshal's Office Warrant Project
What problem are you addressing?
· Warrant service. The current system for warrants issued through the Civil and
Magistrate court is outdated. The process is not automated and support tools to
execute the service are limited or non-existing.
How will you address the problem?
· Purchase, install and provide training for 2-3 Mobile Data Terminals, to improve
efficiencies in the timely disposition of bench warrants. MDTs will allow deputies to
quickly and more accurately obtain information needed to process and serve warrants
for Civil and Magistrate court. In addition to helping locate defendants the MDTs will
help to eliminate some unnecessary service attempts and inaccurate or stale
information.
How will you demonstrate the steps you are taking are successful?
.
Statistical tracking of warrant service will demonstrate the effect of the program.
Service times and service attempts are expected to decrease as a result of the improved
technology.
32
.
.
e
Unified Circuit Plan
Individual Proj~ct Description
Funding Information
Circuit Name: Augusta Judicial Circuit I Project Number: 6
Project Name: ARC Marshal's Office Warrant Project
What is the total funding required for this project? 26,000
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I I I I 11S,000 I
Supplies Printing Other
Is,ooo I I I I I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I 26,000 I I I I I
Do you have detailed cost estimates for the solution that will be implemented? C8J Yes D No
If yes, from what sources were they secured? County IT department, Department resources.
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? C8J Yes D No
Are you able to provide documentation to this effect? C8J Yes D No
If yes, what type of substantiation documentation is available? Annual budgets
33
.
.
e
Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf ofthe applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) ofthe American Recovery and
Reinvestment Act of2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 D.S.C. S 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office of the
Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to CJCC).
~ID~
" \D'^'
~~
Signature of Authorized Official
/If. V/~ 6. ~aJ'1
Printed Name of Authorized Official
fh au Or Pro Tim
Title of AtJthorized Official
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
34
.
e
.
Unifi.e~Circuitl>lan
In~iv.idual.Pr91~ct[)~scripti9n
Project$ummarv>and Contact I nformation
Circuit Name: Augusta I Project Number: 7
Fiscal Agent: Burke County
Registered with the Central Contractor Registry? XX Yes D No I DUNS #: 142423842
Contact Name: Merv Waldrop Phone: 706-554-2324
Email: me rv. wa Id rOD@burkecountv-ga.gov Alternate Phone: 706-554-5503
Fax: 706-554-0350
Street Address: 602 Liberty Street
City: Waynesboro State: GA I Zip: 30830
Project Name: Burke County Magistrate Court Infrastructure Enhancement
Is this a contingent project? XX Yes D No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
DLaw Enforcement DDrug Treatment
DProsecution and Court XX Planning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
DCorrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
DJob preservation/restoration XX Economic recovery
DJob creation
How many jobs will be retained under this project? 0
How many jobs will be created under this project? 0
35
.
e
e
Unif.ied Circuit Plan
Individual Project Description
Problem and Solution Inf.ormation
Circuit Name: Augusta
Project Number: 7
Project Name: Burke County Magistrate Court
Infrastructure Enhancement
What problem are you addressing?
In anticipation of implementation of the AJC Justice Data Exchange (JDX), the Burke County Magistrate Court had an analysis
done of existing hardware. The results indicate the hardware has aged to a point reduced for functionality. The hardware needs
to be replaced in order to participate in the Augusta Judicial Circuit JDX project. The current infrastructure is unable to
accommodate the demands placed upon it.
How will you address the problem?
With the purchase of servers, desktops, and other peripherals, the Magistrate Court should be able to participate in the JDX
project as well as provide an enhanced level of service to the citizens of Burke County and the Court. The simple purchase of
equipment will address this problem.
.
How will you demonstrate the steps you are taking are successful?
After implementation, the Magistrate Court should be able to electronically enter, retrieve, and archive case information.
Additionally, case management reports should be easily generated to gauge the work of the Court. There should be a reduction
of duplicative data entry during the life of individual cases. Time and cost savings should be measured by the reallocation of
staff time to address the pending case load rather than manually recording the disposed caseload.
36
.
e
.
Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: Augusta I Project Number: 7
Project Name: Burke County Magistrate Court Infrastructure Enhancement
What is the total funding required for this project?
$21,000
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I I I I I I
Supplies Printing Other
I I I I I $21,000 I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $21,000 I I I I I
Do you have detailed cost estimates for the solution that will be implemented? XX Yes D No
If yes, from what sources were they secured? Vendor
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? XX Yes D No
Are you able to provide documentation to this effect? XX Yes D No
If yes, what type of substantiation documentation is available? Budgets/Audit
37
.
eJ
e;
Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf ofthe applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) of the American Recovery and
Reinvestment Act of2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. ~ 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office of the
Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to CJCC).
e~~Ci~
/p Itky/l/d ar!~M:-
Printed Name of Authorized Official
~A r"fJ ~ (f /t? -/' a /lVk I!s- J /d> Nt..'vL/
Title of Authorized Official
R LA ( \\e COtA.1'\ + V\
Unit of Local Government S~ing as Fiscal Agent
tg /3/04
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
38
.
.
.
U nified.. Cir~uifP.ICiIl
il.ndivid ual.. projE!~t~~s~rigtr()1l
Project Sl,lmmCirv and C;Ql"'ltact..lnformation
Circuit Name: Augusta Judicial Circuit I Project Number: 8
Fiscal Agent: Augusta-Richmond County
Registered with the Central Contractor Registry? XX Yes 0 No I DUNS #: 0734384180000
Contact Name: Tom Gunnels Phone: 706-312-7230
Email: tgunnels@augustaga.gov Alternate Phone: 706-312-7232
Fax: 706-312-7233
Street Address: 501 Greene St., Suite 300
City: Augusta State: GA I Zip: 30901-4419
Project Name: Law Assistant
Is this a contingent project? XX Yes 0 No
What Byrne JAG Program Areas does the Project impact? (Check all that apply)
DLaw Enforcement DDrug Treatment
XX Prosecution and Court DPlanning, Evaluation, and Technology Improvement
DPrevention and Education DCrime Victim and Witness
DCorrections and Community Corrections
What Recovery Act priorities does the Project impact? (Check all that apply)
XX Job preservation/restoration DEconomic recovery
DJob creation
How many jobs will be retained under this project? 1
How many jobs will be created under this project? 0
39
.
.
.
Unified Circuit Plan
IndividualPrQject Description
Problem and Solution Information
Circuit Name: Augusta Judicial Circuit
Project Number: 8
Project Name: Law Assistant
What problem are you addressing?
On February 6, 2009, the Executive Committee of the Council of Superior Court Judges voted to freeze all vacant law assistant
positions due to budget cuts at the State level. The Augusta Circuit has a State paid position that will become vacant on August
31,2009. This proposal is seeking the retention of funds to employ a law assistant for the Superior Court of the Augusta Circuit
to enhance the efficiency and operation of the Court. Research law assistants are vital in disposition of criminal cases.
How will you address the problem?
The Court will employ a law assistant with funds made available through this grant.
How will you demonstrate the steps you are taking are successful?
The employment of a law assistant would meet the economic stimulus initiative and provide needed support to the Superior
Court.
40
.
.
.
Unified Circuit Plan
Individual Project Description
Funding Information
Circuit Name: Augusta Judicial Circuit I Project Number: 8
Project Name: Law Assistant
What is the total funding required for this project?
$50,779
Provide the funding by category as identified below. Ensure that the total of all of the categories
matches the total funding required.
Personnel and Fringe Travel Equipment
I $50,779 I I I I I
Supplies Printing Other
I I I I I I
Provide the funding by year as identified below. Ensure that the total of all of the categories matches
the total funding required.
Year 1 (July 1, 2009 to June 30, Year 2: (July 1, 2010 to June 30, Year 3: (July 1, 2011 to June 30,
2010) 2011) 2012)
I $42,316 I I $8,463 I I I
Do you have detailed cost estimates for the solution that will be implemented? XX Yes D No
If yes, from what sources were they secured? Pay Scale/Budget Document
Can you certify that you are in compliance with the prohibition of supplanting as outlined on page 6 of
the RFA? XXYes D No
Are you able to provide documentation to this effect? XX Yes D No
If yes, what type of substantiation documentation is available? Payroll Records of CSCJ
41
.
-
.
Recovery Act - Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Criminal Justice
Coordinating Council (CJCC).
I have personally read and reviewed the section entitled "Accountability and Reporting"
in the program announcement for the Recovery Act grant program identified above. I
have also read and reviewed section 1512(c) of the American Recovery and
Reinvestment Act of 2009 (Public Law 111-5), concerning reporting requirements for
grants. I agree that the applicant will comply with the reporting requirements set forth
therein with respect to any grant the applicant may receive under the Recovery Act grant
program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. S 1001. I also acknowledge that CJCC grants,
including certifications provided in connection with such grants, are subject to review by
the Office of Justice Programs, and/or by the Department of Justice's Office of the
Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to CJCC).
4 Ji}~
.Signature of Authorized Official
/l~'f/I:.J .0. ~ro-?
.
Printed Name of Authorized Official
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Augusta-Richmond County
Unit of Local Government Serving as Fiscal Agent
r/lcJO'l
Date
Note an Authorized Official is: The Commission Chairperson or Mayor with the authority to
contractually bind a Fiscal Agent.
42
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.
.