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Home My WebLink AboutAuction of Surplus Equipment Augusta.Richmond GA ,. DOCUMENT NAME: Y-4uc....~no~o~ ~ ORpLUS S'1U 'prngN'I DOCUMENT TYPE: YEAR: 1 ~qlq BOX NUMBER: lp FILE NUMBER::l ~ 0 '1 q . NUMBER OF PAGES: l.p .,. February 3, 1999 -~m HmSON & IVJ[AIRSIHlALJ1 - AUCTION- MARKETING FOR ASSET DISPOSITION Mr. Harry L. Siddall, Fleet Manager Augusta-Richmond County Government 1568 Broad Street Augusta, GA 30904 RE: Auction of Surplus Equipment for Augusta-Richmond County (Seller) By Hudson & Marshall, Inc. (Auctioneer) Dear Harry: This letter will serve as our agreement of understanding concerning the auction of the above equipment: I. Auctioneer will conduct a public auction on February 20, 1999 (or other mutually agreeable date); advertising and promoting said sale as shown on the advertising budget attached hereto. In addition, Auctioneer shall prepare, conduct and conclude sale activities pursuant to its previous proposal which is attached hereto and incorporated herein. 2. The Auctioneer shall charge a ten per cent (10%) buyers' premium to each purchaser, which fee will be retained by the Auctioneer as its commission and Auctioneer shaH pay all advertising costs as set out in Auction Budget. 3. Auctioneer shall provide supervisory personnel to line up, arrange and prepare said property for optimum auction results. Seller shall provide laborers and such equipment that it has available to assist in assembling, organizing, tagging and lining up assets for auction. 4. Auctioneer shall be responsible for collecting all proceeds and remitting applicable Sales and Use Tax to the State of Georgia. Auctioneer shall pay Seller its net proceeds within 15 banking days from sale date. Auctioneer shall immediately after auction provide Seller a breakdown of the sale, reflecting the following: (A) A list of each item; (B) The sale price; ~ The name and address of purchaser in regard to whom each item sold. 5. Seller will provide Certificates of Title, Bills of Sales or any other documents necessary to effectuate a transfer of ownership to auction buyers. 717 North Avenue . Macon, Georgia 31211-141g . 912-7.1)-1511 . Fax: 91.:'.743-6110 " ii-. Mr. Harry L. Siddall Page Two February 3, 1999 6. Auctioneer and Seller will perform such other tasks as set out in the Auction Proposal and mutually cooperate to do all things reasonable to insure maximum sales results. Please sign and return one copy of this letter, acknowledging your agreement. Weare looking forward to an exciting and successful sale. Sincerely, HUDSON & MARSHALL, INC. B. G. Hudson, Jr. ~ Enclosure Acknowledged and Agreed by Auctioneer HUD~ MARSIfALL, INe. BY: ~~ V .- Title CE 6 ; . .:;-0' Brochurel(2,5oo) 11" x 1 T' black & white brochures. Advertising Campaign Surplus Equipment - Augusta, Georgia Mail List (2,000) Hudson & Marshall's list of known auction buyers Pattage fur brochures (2,000@ .33) Newspapers Augusta Chronicle 2 column;c 10" classified display ad, two Sundays , I column x 2" referral ad in 2 sections of retail, two Sundays 1 column JC 6" classified display ad in each of the following, two Sundays Macon Telegraph Aiken Sta,,,dard I column ,< 4" classified display ad in each ofthe following, two Sundays Columbia State Atlanta Journal Constitution 1/2 page diisplay ad in each ofthe following, two times Auto.Troder Heavy Eq"ipment Trader Big Truck Trader 1/8 page display ad, three times Rock & Dirt MiscellsnclODS Signs (2) Tents Tagging Supplies Catalog Labor 1UI'AL . $850.00 1 N/C 660.00 1,649.00 403.00 . 450.00 151.00 320.00 1,783.00 1,479.00 , 526.00 250.00 300.00 200.00 200.00 1,500.00 $10.721.00 AUCTION PROPOSAL Fleet Auction - Augusta, Richmond County I. Sale Site Preparation Iilspect facilities approximately 4 weeks prior to sale and formulate sale strategy for organiZing and tagging all Auction assets. ( to include minor maintenance to have vehicles and/or trucks/equipment in best feasible shape). Inventolry and load into the computer One inspection day prior to sale from 9:00 AM to 5 :00 PM. (Hudson & Marshall set up on site computer system). Buyer can preregister to bid Provide three people to monitor the inspection . .'. .' . ~ Provide sale catalogs that list all items to be sold Wire all keys into vehicles Assist wiith cranking vehiCles and heavy equipment , , J ~ II. Sale Day . ( B~gin registration at 7:30 AM at sale site #,1 Sale starts at 10:00 AM - sale site # 1 (equipment & trucks) Immediately following sale # 1 - Sale site # 2 (automobiles) Items sold to the highest bidder from sound truck and/or ground microphone Ticket wriiter issues sales ticket to buyer and sends copy to bookkeeper, who enters information into the syStem by bidder number ... .. Buyer pays out . (Titles & :MV-l) AIl titles mailed by Augusta - Richmond County following notice offunds clear Payments'received to 5:00 PM day of sale and from 8:00 AM to 5:00 PM the following day Full preliminary accounting printout by end of day ill. Post Auction ..' ~-:- Allow three working days to remove property Sale manager and two assistants wilI supervise checkout ProvidCl copy of each invoice and corresponding computer print out of sale to Augusta - Richmond County i : Collect all funds at the auction and disburse the applicable sales tax, commission and funds to Augusta - Richmond County Present Augusta - Richmond County their proceeds within ten business days of each auction All adv1ertising and promotional expenses will be supported by tear sheets and invoices IV~ Method of PaYTent Cash . , Cas,ttier:~s ~he_ck I ; -. ' Busines:s or personal check with a bank letter of credit to guarantee the funds v. l"arket~ng am;t. Adver1isl~~ See attat:hed budget _i -.....;" . Internet Si~~- www.hudsonrnarshall.gom; also AuctionWeb On site signage (4x5 color signs) 800 line VI. I:;sues to be Discussed Assist with cranking vehicles and heavy equipment Issue veh~cle keys during inspection - wire into vehicles Titles' & ;MV -1 . Guards fc)r auction Portable toilets Time allowed buyer to. remove property Load-ol,Jt----ForkIifts and manpower Heavy equipment that can not be loaded----available riggers Maintaining cur-rent Augusta - Richmond County mailing list----build year to year Request for auction infonnation (by phone) - Hudson & Marshall home office Reasonable freeze date on County removal of assets before auction , . :.;;'.";" ...' Timeline (Based on potential January 23, auction date). DATE DESCRIPTION Friday, December 18 , Agreement signed I Monday, December 21 Meet to formulate sale site Strategy and plans for tagging Monday, December 28 Tag and inventory Tuesday, December 29 Wednesday, December 30 Sunday, January 3 ' . First newspaper advertising Sunday, January. 10 S~cond newspaper advertising Sund.ay, J~uary 17 Third newspaper advertising . ~ ~ ',. .... .' '. '. , ...... ~ ", 4 .1 ....., _._ ." "', "'. .' _ ~ . , o' ,- ,,",",",..,: "4- ..,...- .. . "::'V'C1 """.~'" "~t :' .' ..:' ,- .. .... . " , . 'f" , , Friday, january 22 Inspection and preregistration 9:00 AM to 5 :00 PM . ., , '-'-<e Saruf<;tay,. J~!l,<1ry 23 Auct.io~., Sale ~ite #, rc eqt;iipment & trucks) Sale # 2 - immediately following sale # 1 , ( autol!lP~il:e~) . .....:.'.l .. . .... , . ~'r.._ , .~,.. ......... < ,. .. ,:.... \, . . '. d .. , ,. . - ."-.'" '.. " ....-,_.. , ~ "f<' ',," ,. ;.0.' .. ' . , - .., '," l' . . ~-'"" f-.