HomeMy WebLinkAboutAnnual Financial Statement's 12/31/2000
Augusta Richmond GA
DOCUMENT NAME: fl,vN UA L h N ",(\Ie; AL ~ T~G' '" 150.J, S I;;L I?, 1/;;1000
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DOCUMENT TYPE:
YEAR: 2 ODD
BOX NUMBER: ) ~
FILE NUMBER: J ~ ~ 3 ~
NUMBER OF PAGES:
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AUGUSTA, GEORGIA
Annual Financial Statements
December 31, 2000
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AUGUST A, GEORGIA
Annual Financial Statements
December 31,2000
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AUGUSTA, GEORGIA
Table of Contents
Report of Independent Certified Public Accountants
Page
General-Purpose Financial Statements:
Combined Balance Sheet - All Fund Types, Account Groups and Discretely Presented
Component Unit 3
Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental
Fund Types, Expendable Trust Funds and piscretely Presented Component Unit 7
Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget (GAAP
Basis) and Actual- General, Special Revenue, Debt Service and Capital Projects Fund Types 9
Combined Statement of Revenues, Expenses and Chauges in Retained EarningslFund Balances _
AU Proprietary Fund Types and Similar Trust Funds 11
Combined Statement of Cash Flows - All Proprietary Fund Types and Nonexpendable Trust Funds 12
Pension Trust Funds - Statements of Plan Net Assets 13
Pension Trust Funds - Statements of Changes in Plan Net Assets 14
Notes to Financial Statements 16
Pension Plan Required Supplementary Information 44
Combining and Individual Fund Financial Statements:
General Fund
Combining Balance Sheet 55
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits) 56
General Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual 57
Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) ~ Budget
(GAAP Basis) and Actual 58
State Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual 59
Port Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual 60
Local Law Enforcement Block Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual 61
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
Urban Services District Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Emergency Telephone System Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Capital Outlay Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Fire Protection Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Occupational Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) -
Budget (GAAP Basis) and Actual
Special Assessment Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Promotiontrourism Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Housing and Neighborhood Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Urban Development Action Grant Fund CUDAG):
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Downtown Development Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
State Capital Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Law Library Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
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5% Crime Victim's Assistance Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Supplemental Juvenile Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Building Inspection Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
Weed and Seed Federal Grant Fund: .
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Debt Service Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fu~d Balances
Debt Service Fund:
Statement of Revenues, Expenditur~s and Changes in Fund Balance - Budget (GAAP Basis)
and Actual -
Urban Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Caoital Projects Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Special Sales Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Special Sales Tax Phase n Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Special Sales Tax Phase ill Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual -
Entemrise Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
Combining Statement of Cash Flows
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109
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Internal Service Funds
Combining Balance Sheet 115
Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits) 117
Combining Statement of Cash Flows 119
Trust and Agency Funds
Combining Balance Sheet 121
Agency Funds
Combining Statement of Changes in Assets and Liabilities 123
Expendable Trust Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficit) 125
Nonexoendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances 126
Pension Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances 127
Nonexpendable Trust Funds
Combining Statement of Cash Flows 128
Compliance Section:
Report ofIndependent Certified Public Accountants on Schedule of Expenditures of Federal Awards 131
Schedule of Expenditures of Federal Awards 132
Notes to Schedule of Expenditures of Federal Awards 134
Summary Schedule of Prior Audit Findings 135
Report of Independent Certified Public Accountants on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards 139
Report of Independent Certified Public Accountants on Compliance with Requirements Applicable
to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular
A-133 140
Schedule of Findings 142
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REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
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Augusta-Richmond County Commission
Augusta, Georgia .
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We have audited the accompanying general-purpose financial statements of Augusta, Georgia as of and for the year
ended December 31, 2000, as listed in the table of contents. These general-purpose fmancial statements are the
responsibility of the Government's management. Our responsibility is to express an opinion on these general-purpose
fmancial statements based on our audit. We diq not audit the financial statements of the Richmond County Department
of Health, which represents 100 percent of the assets and revenues of the discretely-presented component unit column.
Those financial statements were audited by other auditors whose report has been furnished to us, and our opinion,
insofar as it relates to the amounts included for the Richmond County Department of Health, is based on the report of the
other auditors. .
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We conducted our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require thatwe plan and perfonn the audit to obtain reasonable assurance
about whether the general-purpose financial statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the general-purpose financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall general-purpose fmancial statement presentation.. We believe that our audit and the report of the
other auditors provide a reasonable basis for our opinion.
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In our opinion, based on our audit and the report of other auditors, the general-purpose financial statements referred
to above present fairly, in all material respects, the fmancial position of Augusta, Georgia as of December 31, 2000, and
the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year
then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated May 18,2001, on our
consideration of the Government's internal control over fmancial reporting and our tests of its compliance with certain
provisions of laws, regulations, contracts and grants.
Our audit was conducted for the purpose offonning an opinion on the general-purpose financial statements taken as
a whole. The combining and individual fund fmancial statements listed in the table of contents are presented for
purposes of additional analysis and are not a required part of the general-purpose financial statements of Augusta,
Georgia. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose
financial statements and, in our opinion, is fairly presented in all material respects in relation to the general-purpose
fmancial statements taken as a whole.
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Augusta, Georgia
May 18,2001 .
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General-Purpose Financial Statements
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Proprietary Fiduciary Totals Totals'
Fund Types Fund Type Account Groups (Memorandum (Memorandum Only)
. General General Only)
Internal Trust and Fixed Long-tenn Primary Component
Enterprise Service Agency Assets Debt Government Unit 2000 1999
$ 37,942,899 $ 2,818,257 S 18,742,283 $ $ - $157,381,164 $1,082,356 $ 158,463,520 $136,145,721
1,352,913 90,357,122 91,710,035 91,710,035 90,932,103
22,436,451 29,044,858 29,044,858 15,693,676
5,259,200 6,160,151 18.823,125 87,941 18,911,066 10,307.872
82,995 836,839 1,255,405 1,255.405 1.360.759
4.254.822 4,254.822 4.499.442
206,374 5.351,762 1,120.605 6,472,367 10.637.526
1,073.090 1,073,090 1.021.145
1,700.199 1,867.699 . 1,867,699 1,693,408
11,355,863 11.507,724 11.507,724 12,473.114
1,341,051 1.341,051 1,271,966
104,689,291 104,689,291 104.689.291 31,796.810
4.873,604 4,873,604 4.873,604
1,935,800 2,473,234 2,473.234 2,378.439
343,625 343,625 343,625 343,625
1,267,600 1,267,600 1,267,600 975,095
3,570.068 2,849,456 400,000 34,980,080 241,231 35,221,311 426,805
215,360,431 154,725 192,281,880 407,797,036 3,755,932 411,552,968 375,561.021
479,167 479,167 479,167 21,139.657
2,527,518 2.527,518 2,527,518 1,271.455
4,014,718 4,014,718 4.014,718 1.625,544
3,745.989 3,745,989 3.745,989 3,422,973
25.165.970 25.165.970 429.633 25.595.603 28,849.296
$383.995.177 . $23.338.452 $134.383.920 $,1.92.281.880 $28.911.959 $915.968.567 $6.717.698 $922.686.265 $753.827.452
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Continued on the following page.
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AUGUSTA, GEORGIA
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - All Governmental Fund Types, Expendable Trust Funds and
Discretely Presented Component Unit
See notes to fmancial statements.
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I Totals
Fiduciary (Memorandum Totals
Fund Type Only) (Memorandum Only)
I Expendable Primary Component
Trust Government Unit 2000 1999
$ $122,170,926 $ $122,170,926 $111,769,546
I 3,794,939 3,794,939 4,007,614
67,038 8,232,1l3 8,232,113 6,329,355
1,077 16,884,067 989,581 17,873,648 15,994,138
I 7,978,768 7,978,768 9,429,096
9,330,481 9,041,928 18,372,409 18,326,509
250,142 250,142 7,553
I 584.285 94.693 678.978 924.285
68.115 169.225.721 10.126.202 179.351.923 166.788.096
I 19,740,010 19,740,010 19,557,795
8,838,293 8,838.293 7,970,250
I 51,488,254 51,488,254 48,725,238
16,507,090 16,507,090 13,861,214
I 2,921,039 10,627,175 13,548,214 16,520,568
38,640 11,111,502 11,111,502 9,493,003
10,263.132 10,263,132 9,693,946
I 5,135,275 5,135,275 5,562,731
16,186,292 16,186,292 33,545,300
175 736.571 736.571 204
I 38.815 142.927 .458 10.627.175 153.554.633 164.930.249
29,300
26,298,263 ( 500,973) 25,797,290 1,857,847
I 20,000 7,766,318 7,766,318 12,892,717
I 03.222.116) 03.222.116) (13 .467 .490)
49.300 20.842.465 ( 500.973) 20.341.492 1.283.074
I 582,356 104,582,579 1,659,813 106,242,392 104,959,318
( 87.872) ( 59) ( 87.931 )
582.356 104.494.707 1.659.754 106.154.461 104.959.318
I $631.656 $ill.337.172 $ 1.158.781 $126.495.953 $106.242.392
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AUGUSTA, GEORGIA I
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual- General, Special Revenue, I
Debt Service and Capital Projects Fund Types
Year Ended December 31, 2000 I
General Special Revenue I
Variance Variance
Favorable Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable) I
REVENUES
Taxes $56,543,628 $58,695,470 $ 2,151,842 $29,749,247 $31,161,110 $ 1,411,863
Licenses and permits 1,450,000 1,262,625 ( 187,375) 2,708,964 2,532,3 14 ( 176,650) I
Use of money and property 1,895,142 3,006,912 1,111,770 50,000 579,530 529,530
Charges for services 15,305,563 14,030,948 (1,274,615) 2,698,806 2,852,042 153,236 I
Fines and fees 7,737,389 7,593,202 ( 144,187) 449,040 385,566 ( 63,474)
Intergovernmental 3,428,879 3,227,768 ( 201,111) 11,547,558 4,585,132 (6,962,426)
Contributions and donations 64,611 250,142 185,531 I
Other 8.266 125.122 116.856 43.675 458.438 414.763
Total revenues 86.368.867 87.942.047 1.573 .180 47.311.901 42.804.274 (4.507.627)
EXPENDITURES I
General government 18,583,868 18,739,794 ( 155,926) 879,918 291,273 588,645
Judicial 8,448,560 8,609,914 . ( 161,354) 245,833 228,379 17,454
Public safety 36,974,141 37,365,426 ( 391,285) 15,943,870 14,122,828 1,821,042 I
Public works 6,235,662 5,886,769 348,893 5,998,486 7,482,425 (1,483,939)
Health and welfare 2,930,029 2,920,935 9,094 48 104 ( 56) I
Culture and recreation 9,877,580 10,354,112 ( 476,532) 474,425 325,795 148,630
Housing and development 1,471,894 1,161,299 310,595 16,626,084 9,101,833 7,524,251 I
Debt service 3,061,557 1,615,779 1,445,778 4,533,560 2,150,871 2,382,689
Capital outlay 1,785,360 2,614,011 ( 828,651) 2,101,752 2,436,451 ( 334,699)
Other 1.691.827 736.396 955.431 I
Total expenditures 91.060.478 90.004.435 1.056.043 46.803.976 36.139.959 10.664.017
Excess of revenues over
(under) expenditures (4,691,611) (2,062,388) 2,629,223 507,925 6,664,315 6,156,390 I
OTHER FINANCING SOURCES (USES)
Operating transfers in 5,137,437 312,377 (4,825,060) 8,845,771 7,433,941 (1,411,830) I
Operating transfers out ( 445.826) ( 445.826) (9.353.696) (9.566.819) ( 213.123)
Excess of revenues over
(under) expenditures and I
other financing sources
(uses) $ (2.195.837) $(2.195.837) $ 4.531.437 $ 4.531.437
Fund balances, beginning of year 28,243,522 9,059,568
Prior period adjustments ( 87 .872) I
Fund balances, beginning of year, restated 28.155.650 9.059.568
Fund balances, end of year $25.959.813 $13.591.005 I
See notes to financial statements.
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AUGUSTA, GEORGIA I
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balances - I
All Proprietary Fund Types and Similar Trust Funds
Year Ended December 31,2000 I
Totals
Proorietarv Fund Tvoes Fiduciarv Fund TVDes {Memorandum Onlv) I
Internal Nonexpendable Pension
Enterprise Service Trust Trust 2000 1999
OPERATING REVENUES
Charges and fees $ 51,025,303 $17,707,642 $ $ $ 68,732,945 $ 63,730,275 I
Contributions 2,515,891 2,515,891 2,169,807
Interest -11 2.815.675 2.815.687 5.63 1.760
Total operating revenues 51.025.303 17.707.642 ---11 5.331.566 74.064.523 71.531.842 I
OPERATING EXPENSES
Personal services 10,865,589 362,375 11,227,964 11,339,977
Purchased/contracted services 7,710,645 3,563,142 11,273,787 12,801,227
Supplies' 7,351,237 212,702 7,563,939 7,643,780 I
Capital outlay 348,942 - 348,942 174,606
Interfundlinterdepartmental charges 4,097,332 4,097,332 3,375,574
Other 2,382,700 447,610 1,479 2,831,789 252,993 I
Depreciation 9,664,068 81,657 9,745,725 12,022,001
Closurelpostclosurc accrual 1,582,536 1,582,536 880,306 I
Risk benefit charges 635,604 635,604 1,756,503
Insurance 11,357,053 11,357,053 10,401,078
Administration 609,096 609,096 596,791 I
Benefit payments 6,001,179 6,001,179 5,948,448
Refunds 441.047 441.047 387.256
Total operating expenses 44.003.049 16.660.143 -1J12 7.05 1.322 67.715.993 67.580.540
Operating income (loss) 7.022.254 1.047.499 L!A.ill 0.719.756) 6.348.530 3.95 1.302 I
NONOPERATING REVENUES (EXPENSES)
Interest revenue 3,400,001 878,032 4,278,033 1,862,571
Sale of property 744,603
Other revenue 163,443 44,692 208,135 291,129 I
Interest expense ( 6,346,266) 954,371) ( 7,300,637) ( 6,817,684)
Intergovernmental revenue 2.446.850 2.446.850 5.609.314
Total nonoperating revenues I
(expenses) ( 335.972) 31.647) ( 367.619) 1.689.933
Income (loss) before operating
transfers 6,686,282 1,015,852 ( 1,467) (1,7l9,756) 5,980,911 5,641,235
Operating transfers in 4,697,901 200,000 1,405,000 6,302,901 3,247,533 I
Operating transfers out ( 50.000) 777.103) (20.000) ( 847.103) ( 2.672.760)
Net income (loss) 1 1.334.183 438.749 (21.467) ( 314.756) 1 1.436.709 6.216.008
Retained earnings/fund balances, beginning of I
year, as previously stated 93,918,425 100,389 323,230 97,213,453 191,555,497 184,119,895
Prior period adjustment 1.219.594 I
Retained earnings/fund balances, beginning of
year, as restated 93.918.425 100.389 323.230 97.213.453 191.555.497 185.339.489
Retained earnings/fund balances, end of year $105.252.608 $ 539.138 $301.763 $96.898.697 $202.992.206 $191.555.497 I
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See notes to financial statements. I
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AUGUSTA, GEORGIA
I Combined Statement of Cash Flows -
All Proprietary Fund Types and Nonexpendable Trust Funds
I Year Ended December 31, 2000
I Fiduciary Totals
Proprietary Fund Types Fund Tvpe (Memorandum Onlv)
Internal Nonexpendable
Enterprise Service Trust 2000 1999
I Cash flows from operating activities
Operating income (loss) $ 7,022,254 $ 1,047,499 $( 1,467)$ 8,068,286 $ 3,124,462
. Adjustments to reconcile operating income (loss) to net.
I. eash provided by operating activities
Sale of property 744,603
Depreciation and amortization 9,664,068 81,657 9,745,725 12,022,001
Net change in assets and liabilities:
I Accounts receivable 91,223 (1,100,974) ( 1,009,751) ( 5,537,663)
Intergovernmental receivable 2,442) ( 2,442) ( 108.681 )
Other receivable 83,005 83,005
Prepaid expenses 6,500
I Inventory . ( 99,213) ( 99,213) 139,873
Due from other funds ( 3,143,263) (2,849,456) ( 5,992,719) 52,789
Accounts payable ( 672,599) 549,012 ( 123,587) 597,176
I Accrued salaries and vacation ( 268,779) ( 13,600) ( 282,379) 13,258)
Accrued revenue bond interest ( 1,190) ( 1,190)
Due to other funds 12,106,114 3,415,074 21,479 15,542,667 2,975,193
Customer deposits 3,221 3,221 5,533
I Closurelpostclosure accrual 1.582.536 1.582.536 880.306
Net cash provided by operating activities 26.364.935 1.129.212 20.012 27.514.159 14.888.834
Cash flows from noncapltal financing activities
- Other revenue 163,443 44,692 208,135 291,129
I Intergovernmental revenue 2,446,850 2,446,850 5,855,822
Operating transfers (net) 4.647.901 577.103) (20.000) 4.050.798 ( 902.504)
Net cash provided (used) by noncapltal
.- financing activities 7.258. 194 532.411) (20.000) 6.705.783 5.244.447
I Cash flows from capital and related financing activities
Acquisition and construction of capital assets (29,413,920) 39,470) (29,453,390) (26,757,428)
Principal paid on revenue bonds ( 1,215,000) ( 1,215,000) ( 1,221,286)
I Principal paid on capital leases ( 31,104)
Principal paid on notes payable ( 1,088,870) ( 1,088,870) ( 930,834)
Proceeds from sale of property 127,700
Aond issuance costs 2,273 2,273 34,100)
I Principal paid on certificates of participation ( 83,189) ( 83,189) ( 116,932)
Proceeds from long-tenn debt 93,275,913 93,275,913 2,184,902
Interest paid ( 4,404,422) ( 954,371) ( 5,358,793) ( 6,817,684)
Contributed capital - 1.033.996
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Net cash provided (used) by capital and related
activities 57.072.785 993.84 n - 56.078.944 (32.562.770)
Cash flows from investing activities
I Interest received 3,382,608 878,032 4,260,640 1,862,571
Due from other funds - long-tenn 452,229 452,229 402,811
Sale (purchase) of investment ( 71.93 1) - ( 71.931) 15.810.032
Net cash provided by Investing activities 3.762.906 878.032 - 4.640.938 18.075.414
I Net increase in cash and cash equivalents 94,458,820 480,992 12 94,939,824 5,645,925
Cash and cash equivalents, bc:ginning of year 54.982.774 13.693.128 343.995 69.019.897 63.373,970
I Cash and cash equivalents, end afyear $149.441.594 $14.174.120 $344.007 $163.959.721 $ 69.019.895
I See notes to financial statements.
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Net assets held in trust for pension benefits
(A schedule of funding progress for each plan is
presented on pages 45 - 46)
$12.745.073 $12.956.994 $71,196.630
$96.898.697
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AUGUSTA, GEORGIA
Pension Trust Funds
Statements of Plan Net Assets
December 31, 2000
Totalliabilities
General
Retirement Total
1945 Plan 1977 Plan Plan (Memorandum Only)
$ 434,071 $ 2,398,396 $ 2,840,434 $ 5,672.901
2,700,488 3,212,899 18.003,733 23,917,120
3,418,325 2,454,893 15,771,691 21.644,909 '
5,312,002 4,402,435 31,510,264 41,224,701
483,900 401,304 2,471,326 3,356,530
- 1.267.600 1.267.600
11.914.715 10,471.531 69.024.614 91.410.860
100.609 96.472 633,893 830,974
400.000 400.000
12.849.395 12.966.399 72.498,941 98,314.735
6.583 9,405 31,035 47,023
97,739 1.271.276 1.369.015
104.322 9,405 1.302.311 1.416.038
Assets
Cash and short-tenn investments
Investments, at fair value
U.S. Government bonds
Domestic corporate bonds
Domestic stocks
International stocks
Real estate
Total investments
Interest receivable
Due from other funds
Total assets
Lia b ilities
Accounts payable
Due to other funds
See notes to financial statements.
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AUGUSTA, GEORGIA
Pension Trust Funds
Statements of Changes in Plan Net Assets
Year Ended December 31, 2000
General
Retirement
1945 Plan 1977 Plan Plan
Total
(Memorandum Only)
Additions
Contributions
Employer $ $ 1.257,376 $ $ 1,257,376
Plan members 9.016 898.142 351.357 1.258.515
Total contributions 9.016 2.155.518 351.357 2.515.891
Investment income
Net appreciation in fair v8.Jue of investments 99.779 148,558 2,476,214 2,724,551
Interest 48.942 51.713 ( 9.531 ) 91.124
Total investment income 148.721 200.271 2.466.683 2.815.675
Total additions 157.737 2.355.789 2.818.040 5.331.566
Deductions
Benefits 981,221 599,854 4,420,104 6,001,179
Refunds 343,196 97,851 441,047
Administrative expenses 83.486 83.653 441.957 609.096
Total deductions 1.064.707 1.026.703 4.959.912 7.05 1.322
Net Increase (decrease) before operating transfers ( 906,970) 1,329,086 (2,141,872) (1,719,756)
Operating transfers
Transfers in 1.405.000 1.405.000
Total operating transfers 1.405.000 1.405.000
Net Increase (decrease) 906,970) 1,329,086 ( 736,872) ( 314,756)
Net assets held in trust for pension benefits
Beginning ofyeBr 13.652.043 11.627.908 71.933.502 97.213.453
End of year $12.745.073 $12.956.994 $71.196.630 $96.898.697
See notes to financial statements.
14
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Notes to Financial Statements
16
AUGUSTA, GEORGIA
Notes to Financial Statements
December 31,2000
Note 1 - Summary of significant accounting policies
Augusta, Georgia ("the Government") accounts for its financial position and results of operations in accordance with generally
accepted accounting principles (GAAP) applicable to governmental units. The Govemment's reporting entity applies all
relevant Government Accounting Standards Board (GASB) pronouncements. Proprietary funds apply Financial Accounting
Standards Board (FASB) pronouncements and Ac~ounting Principles Board (APB) opinions issued on or before
November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB
prevails. Accordingly, the Government uses several funds and account groups, which are described below.
A. Fund types and account groups
A fund or account group is an accounting entity with a self-balancing set of accounts established to record the fmancial
position and results of operations of a specific governmental activity. The Government maintains the following fund types
and account groups:
Governmentalfund types, that include the General Fund, Special Revenue Funds, Debt Service Funds, and Capital
Projects Funds, are used to record the general operations of the Government. Governmental funds are accounted for
using the current fmancial measurement focus. Only current assets and current liabilities are generally included on
their balance sheets. Their operating statements present sources and uses ofavailable resources during a given period.
Proprietary fund types, that are used to account for activities conducted on a fee for service basis in a manner similar
to commercial enterprises, provide services to the Government (Internal Service Funds) and the public (Enterprise
Funds). Proprietary. funds use the economic resources measurement focus. The accounting objectives are
determination of net income, fmancial position, and cash flows. All assets and liabilities associated with a proprietary
fund's activities are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and
retained earnings.
Fiduciary fund types (trust and agency funds), are used to account for assets held by the Government as an agent for
private individuals or organizations or in trust. Expendable trust funds account for financial activity in essentially the
same manner as governmental funds. Pension Trust Funds use the economic measurement focus in essentially the
same manner as proprietary funds. Agency funds are custodial in nature and do not involve measurement of results
of operations.
General fIXed assets and general long-term debt account groups, are used to account for property and equipment and
long-term obligations of governmental funds.
B. Reporting entity
Augusta is located in the east central section of the state on the south bank of the Savannah River, which serves as the
boundary between Georgia and South Carolina. Augusta is on the fall line and has a landscape dotted with foothills which
descend to the coastal plain. Augusta is the head of the navigation on the Savannah River and is 135 miles east of Atlanta,
127 miles northwest of the port of Savannah, and 72 miles southwest of Columbia, South Carolina. Augusta is the trade
center for 13 counties in Georgia and five in South Carolina, a section known as the Central Savannah River Area.
The Government was created by legislative act in the State of Georgia in 1995 from the unification of the two governments,
the City of Augusta, Georgia and Richmond County, Georgia. On June 20, 1995, the citizens of Richmond County and
the City of Augusta voted to consolidate into one government named Augusta, Georgia. The officials for the new
government were elected and, based on the charter, took office on January 1, 1996. The unified government combined
all functions and began financial operations 1anuary I, 1996.
The Government is governed by a full-time Mayor, with a tenD of four years, and a ten member Commission, who serve
on a part-time basis and are elected to staggered terms offour years. The Mayor and Commission appoint an Administrator
who serves as a full-time administrative officer and is responsible for the daily operations of the Government.
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 1 - Summary ofslgnificant accounting policies (Continued)
Augusta, Georgia's combined financial statements include the accounts of all Augusta and Richmond County operations'.
The criteria for including organizations as component units within Augusta's reporting entity, as set forth in Section 2100
ofGASB's Codification of Governmental Accounting and Financial Reporting Standards. include whether:
. the organization is legally separate (can sue and be sued in their own name)
. the Government holds the corporate powers' of the organization
. the Government appoints a voting majority ofthe organization's board
. the Government is able to impose its will on the organization
. the organization has the potential to inlpose a financial benefit/burden on the County
. there is fiscal dependency by the organization on the Government
Utilizing the above criteria, the following agencies and commissions were included using the blending method in the
financild statements: Augusta Port Authority, Downtown Development Authority, and Richmond County Public Facilities,
Inc. (see Note 4E).
The component unit column in the combined financial statements includes the financial data of Augusta's other component
unit. This unit is reported in a separate column to emphasize that it is legally separate from Augusta. Separate financial
statements may be obtained from the Richmond County Department of Health.
Ri~hmond County Department of Health - A voting majority of the board is appointed by the Government.
Complete financial statements for the individual component units may be obtained at the following address: Augusta,
Georgia, Finance Department, 501 Greene Street, Augusta, Georgia 30901
The following organizations were excluded from the reporting entity because the elected officials of Augusta are not
fmancially accountable for the organization, and based on the nature and significance of their relationship, exclusion of
the organizations would not result in the presentation of misleading or incomplete financial statements. Financial
statements are available from the organizations.
Augusta Housing Authority
Augusta-Richmond County Coliseum Authority
Augusta Canal Authority
City of Augusta Hospital Authority
C. Basis of accounting
Governmental fund types, agency funds and the expendable trust fund use a modified accrual basis of accounting.
Revenues are recognized when available and measurable. Revenues that are accrued include federal and state grants and
subventions, property taxes, transient occupancy taxes, sales taxes colle.cted by the State on behalf of the Government prior
to year-end, interest, and certain charges for current services. Revenues that are not considered susceptible to accrual
include certain licenses, penn its, fmes, forfeitures, penalties, and other taxes. Expenditures, other than interest on long-
tenn debt, are recorded when the liability is incurred.
Proprietary fund types and the nonexpendable trust fund and pension trust funds are accounted for on the accrual basis.
The accrual basis of accounting recognizes revenues when earned. Expenses are recorded when incurred.
D. Fixed assets and long-term liablUtles
The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are
determined' by its measurement focus. Fixed assets used in a governmental fund type operation (general fixed assets) are
accounted for in the General Fixed Asset Account Group, rather than in the governmental funds. Public domain
("infrastructure") general fIXed assets consisting of certain improvements other than buildings, including roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are not capitalized as these assets are
immovable and are value only to the Government. 18
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31,2000
Note 1 - Summary ofsignific8nt accounting policies (Continued)
All fIxed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated
fixed assets are valued at their estimated fair value on the date donated. Long-term liabilities expected to be fmanced from
governmental funds are accounted for in the General Long- Tenn Debt Account Group, not in the governmental funds.
The two account groups are not "funds". They'only measure the flDancial position not the measurement of results of
operations.
Noncurrent portions oflong-tenn receivables due to governmental funds are reported on their balance sheets, in spite of
their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be
considered "available spendable resources," because they do not represent net current assets. Recognition of governmental
fund type revenues represented by noncurrent receivables is deferred until they become current receivables. Noncurrent
portions of long-term loans receivable are offset by fund balance reserve accounts.
Special reporting treatments also are applied to governmental fund inventories to indicate that they do not represent
"available spendable resources," even though they are a component of net current assets. Such amounts generally are
offset by fund balance reserve accounts.
Because of their spending measurement focus, expenditure recognition for governmental fund types is limited to exclude
amounts represented by noncurrent liabilities. Because they do not affect net current assets, such long-term amounts are
not recognized as governmental fund type expenditures or fund liabilities. They instead are reported as liabilities in the
General Long-Term Debt Account Group.
All proprietary funds and Nonexpendable Trust and Pension Trust Funds are accounted for on a cost of services or "capital
maintenance" measurement focus. Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an
expense against their operations. Accumulated depreciation has been provided over the estimated useful lives using the
straight-line method. The estimated useful lives are as ~ollows:
Buildings
Vehicles
Machinery and equipment
Furniture and fixtures
Water and sewerage systems
Landfill Cell II C
7 - 40 years
1 - 15 years
1 - 20 years
1 - 15 years
10 - 40 years
10 years
Maj or outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest
incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset
constructed, net of interest earned on the invested proceeds over the same period. During 2000, no interest costs were
capitalized because interest expenditures related to constructed assets did not exceed related interest revenue.
E. Budgets and budgetary accounting
The Government generally follows these procedures in establishing the budgetary data reflected in the fmancial statements:
I. Budgetary hearings are held in October to discuss departmental budgets.
2. The Finance Committee presents the tentative budget to the Commission in November.
3. The pennanent budget is legally adopted by the Commission prior to the start of the next fiscal year.
4. All budget revisions or changes must be approved as required by Georgia law and administrative policy. Transfer of
budgeted amounts between object categories within departments requires the approval of the Government
Administrator. The Augusta-Richmond County Commission must approve revisions that alter the total expenditures
of any department or fund. Budgets for capital items are reappropriated in the ensuing year's budget Departments
may request for other budget items to be reappropriated in the form of a budget adjustment, contingent of the
Commission's approval. 19
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
. Note 1- Summary of significant accounting policies (Continued)
5. Formal budgetary integration is employed as a management control device during the year for the General, Special
Revenue, Debt Service and Capital Projects Funds.
6. Budgets for these funds are adopted on a basis consistent with generally accepted accounting principles (GAAP).
Budget information for expenditures represent the operating budget (as amended) as approved by the Augusta-Richmond
County Commission.
F. Encumbrances
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies
are recorded in order to reserve. that portion of the applicable appropriation, is employed as an extension of formal
budgetary integration for the General Fund, Special Revenue Funds, Debt Service and Capital Projects Funds.
Encumbrances are recorded when purchase orders are issued but are not considered expenditures until liabilities for
payments are incurred. Encumbrances for outstanding purchase orders do not lapse at year end. Therefore, they are
reported as reservations of fund balance.
G. Cash and cash equivalents
The Government maintains a cash and investment pool in which the General Fund and all funds share. Each fund's portion
of the pool is displayed on its respective balance sheet as cash and cash equivalents and includes non-pooled cash and
investments separately held. Funds which have an excess of outstanding checks over bank balance have had these balances
reclassified as a due to the General Fund for purposes of financial statement presentation. Interest income is allocated to
each fund monthly based on its average monthly balance.
For the purposes of financial statement presentation, the Government considers all highly liquid investments with an
original maturity of three months or less, or with insignificant early withdrawal penalties, to be cash equivalents.
Exceptions include the Government's pension plans which classify only cash as cash equivalents in order to appropriately
report investment activity. Cash equivalents include amounts in certificates of deposit, repurchase agreements, and U.S.
Treasury bills, and are stated atcost which approximates market. All deposits are stated at cost plus accrued interest, which
reasonably estimates fair value.
The State statutes authorize the Government to invest in obligations of the United States government and agencies thereof,
general obligations of the State of Georgia or any of its political subdivisions, or banks and savings and loan associations
to the extent that they are secured by the Federal Deposit Insurance Corporation.
H. Investments
Investments are reported at cost, except for the investments in the Government's pension plans and deferred compensation
plan which are reported at fair value. For these investments, fair value is determined as follows: short-term investments
are reported at cost, which approximates fair value; securities traded on national exchanges are valued at current prices
or current prices of similar securities; securities for which an established market does not exist are reported at estimated
fair value using selling prices for similar investments for which there is an active market; fair value of real estate is based
on cost.
L Inventories and prepaid expenses
Inventories in the governmental funds are valued at cost using the frrst-in, first-out method. Inventories in the proprietary
funds are valued at the lower of cost (first-in, frrst-out) or market. The costs of governmental fund-type inventories and
prepaid expenses are recorded as expenditures when consumed rather than when purchased. Reported inventories and
prepaid expenses are equally offset by a fund balance reserve which indicates that they do not constitute "available
spendable resources".
20
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 1 - Summary of significant accounting policies (Continued)
J. Interfund transactions
During the course of operations, numerous transactions occur between individual funds for goods provided or services
rendered. These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance
sheet.
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute
reimbursement to a fund for expenditures/expenses initially made on behalf of another fund are recorded as
expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is being
reimbursed.
All other interfund transactions, except for quasi-external transactions and reimbursements, are reported as transfers.
Nonrecurring or non-routine permanent transfers of equity are reported as residual equity transfers. All other interfund
transfers are reported as operating transfers.
K. Bond discounts and issuance costs
Bonddiscounts and issuance costs for proprietary funds are deferred and amortized over the term of the bonds using the
effective-interest method. Bond discounts are presented as a reduction of the face amount of bonds payable, whereas
issuance costs are recorded as deferred charges.
L. Restricted assets
Certain assets of the Debt Service Fund, Enterprise Fund, and Internal Service Fund are classified as restricted assets on
the balance sheet because their use is limited by applicable debt covenants.
M. Compensated absences
Government employees are entitled to certain compensated absences based upon their length of employment. No liability
is reported for unpaid accumulated sick leave since it is the Government's policy to record the cost of sick leave only when
it is used. Vacation pay and comp time are accrued when incurred in proprietary funds and reported as a fund liability.
Vacation pay and comp time that are expected to be liquidated with expendable available fmancial resources is reported
as an expenditure and a fund liability of the governmental fund that will pay it. Amounts not expected to be liquidated with
expendable available fmancial resources are reported in the General Long-term Debt Account Group and no expenditure
is reported for these amounts.
N. Comparative data and reclassifications
Comparative total data for the prior year has been presented in the accompanying fmancial statements in order to provide
an understanding of changes in the Government's fmancial position and operations. Comparative (Le., presentations of
prior year totals by fund type) data has not been presented in each of the statements because their inclusion would make
the statements unduly complex and difficult to read. Also, certain reclassifications to data presented in the prior year
columns have been made to conform to current year classifications. However, due to a change in the chart of accounts,
certain individual line items do not conform to the current year presentation.
O. Total columns
Total columns on the general-purpose fffiancial statements are captioned "Memorandum Only" to indicate that they are
presented only to facilitate financial analysis. Data in these columns does not present financial position, results of
operations or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable
to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
P. Use of estimates
The preparation of fmancial statements in conformity with generally accepted accounting principles requires management
to make estimates and assumptions that affect the reported amounts of assets and liabil ities and the reported amount of
revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates.
21
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 2 - Stewardship, compUance and accountability
A.. Excess of expenditures over appropriations Expenditures
Budget Actual (Excess)
General $51,406,315 $49,094,259 $ 2,312,056
Law Enforcement Fund 38,237,753 39,723,331 (1,485,578)
State Grants 131,950 101,895 30,055
Port Authority 388,677 309,674 79,003
Local Law Enforcement Block Grants 895.783 775.276 120.507
Total General Funds $91.060.478 $90.004.435 $ 1.056.043
Urban Services District $ 6,379,744 $ 5,078,617 $ 1,301,127
Emergency Telephone System 2,671,000 2,075,448 595,552
Capital Outlay 2,444,937 1,719,515 725,422
Law Enforcement 28,247 25,405 . 2,842
Fire Protection 14,803,824 14,572,890 230,934
Occupational Tax
Special Assessment 1,328,680 1,078,708 249,972
Promotion/Tourism 3,715,000 3,680,027 34,973
Housing and Neighborhood Development 11,405,153 5,002,573 6,402,580
Urban Development Action Grant 1,000,000 135,130 864,870
Downtown Development Authority 1,620,536 1,632,374 ( 11,838)
State Capital Grants
Law Library 47,910 19,014 28,896
5% Crime Victim's Assessment 401,130 236,022 165,108
Supplemental Juvenile Service 7,500 2,804 4,696
Building Inspection 786,464 781,873 4,591
Weed and Seed Federal Grant 163.851 99.559 64.292
Total Special Revenue Funds $46.803.976 $36.139.959 $10.664.017
Debt Service $ $ 972,000 $( 972,000)
Urban Debt Service 620.1 00 396.625 223.475
Total Debt Service Funds $ 620.100 $ 1.368.625 $( 748.525)
Special Sales Tax $ 1,495,321 $ 423,814 $ 1,071,507
Special Sales Tax Phase II 12,032,492 1,459,363 10,573,129
Special Sales Tax Phase III 67.291.363 13.492.447 53.598.916
Total Capital Projects Funds $80.819.176 $15.375.624 $65.243.552
22
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 2 - Stewardship, compliance and accountability (Continued)
Expenditures
Budget Actual (Excess )
Waste Management $ 5,290,016 $ 5,781,766 $( 491,750)
Water and Sewerage 33,114,205 24,821,287 8,292,918
Augusta Regional Airport at Bush Field 8,508,094 9,060,502 ( 552,408)
Municipal Golf Course 765,307 601,585 163,722
Transit 6,412,119 3,319,505 3,092,614
Daniel Field Airport 808,478 69,369 739,109
Old Government House 120,837 104,024 16,813
Newman Tennis Center 250.850 245.011 5.839
Total Enterprise Funds $55.269.906 $44.003.049 $11.266.857
Risk Management $ 2,382,284 $ 2,008,598 $ 373,686
Fleet Operations 4,288,464 3,625,044 663,420
Other Internal Service Funds 10.213.773 11.026.501 ( 812.728)
Total Internal Service Funds S 16.884.521 $16.660.143 $ 224.378
1945 Pension Fund $ 1,987,100 $ 1,064,707 $ 922,393
1977 Pension Fund 1,992,000 1,026,703 965,297
1998 Pension Fund 2,386 ( 2,386)
General Retirement 5,330,000 4,957,526 372,474
Expendable Trust Fund - Joseph Lamar 175 175
Expendable Trust Fund - Perpetual Care 52,900 38,640 14,260
Nonexpendable Trust Fund - Perpetual Care 1.479 ( 1.479)
Total Trust & Agency Funds $ 9.362.175 $ 7.091.616 $ 2.270.559
B. Fund Balance or Retained Earnings (Deficit)
Following is a detail of fund balance/retained earnings (deficit) by fund. Agency funds, which serve only a custodial
function, do not have fund balances and are, therefore, not included.
Fund Balance/Equity
(Deficit)
General
General
Law Enforcement
State Grants
Port Authority
Local Law Enforcement Block Grants
Total General Funds
$29,373,190
(2,951,500)
( 476,758)
257,548
( 242.667)
$25.959.813
Special Revenue
Urban Services District
Emergency Telephone System
Capital Outlay
Law Enforcement
Fire Protection
Occupational Tax.
Special Assessment
Promotion/Tourism
Housing and Neighborhood Development
Urban Development Action Grant
$ 1,879,882
537,111
3,591,451
188,608
1,274,043
163,094
23,453
901,613
4,967,210
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 2 - Stewardship, complIance and accountability '(Continued)
Special Revenue (Continued)
Downtown Development Authority
State Capital Grants
Law Library
5% Crime Victim's Assessment
Supplemental Juvenile Service
Building Inspection
Weed and Seed Federal Grant
Total Special Revenue Funds
Debt Service
Debt Service
Urban Debt Service
Total Debt Service Funds
Capital Projects
Community Development
Special Sales Tax
Special Sales Tax Phase II
Special Sales Tax Phase III
Total Capital Projects Funds
Enterprise .
Waste Management
Water and Sewerage
Augusta Regional Airport at Bush Field
Municipal Golf Course
Transit
Daniel Field Airport
Old Government Hquse
Newman Tennis Center
Total Enterprise Funds
Internal Service
Risk management
Fleet Operations
Workers Compensation
Employee Health Benefits
GMA Leases
Total Internal Service Funds
Trust
1945 Pension Fund
1977 Pension Fund
General Retirement
Expendable Trust Fund - Joseph Lamar
Expendable Trust Fund - Perpetual Care
Non-expendable Trust Fund - Joseph Lamar
Non-expendable Trust Fund - Perpetual Care
Total Trust Funds
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Fund Balance/Equity
(Deficit)
$( 106,161)
665
( 22,350)
503,211
30,521
( 280,999)
( 60.347)
$ 13.591.005
$ 3,106,819
639.170
$ 3.745.989
$ 244,833
4,165,435
16,886,870
60.111.571
$ 81.408.709
$ 2,260,527
129,726,023
33,468,789
( 128,350)
3,831,784
1,052,929
129,612
( 111.861)
$170.229.453
$ 576,614
( 41,848)
( 24,164)
4,078
24.458
$ 539.138
$ 12,745,073
12,956,994
71,196,630
( 586)
632,242
5,382
296.382
$ 97.832.117
AUGUST A, GEORGIA
Notes to Financial Statements ~ Continued
December 31,2000
Note 2 - Stewardship, compliance and accountability (Concluded)
The Government plans to fund the deficits through contributed capital and the general operations of the Government.
Note 3 - Detailed notes on all funds and account groups
A. Deposits and investments
At December 31,2000, the Government's cash and cash equivalents balance on the combined balance sheet included
demand deposits, certificates of deposit, repurchase agreements, and local government investment pools. The cash balance
was secured by Federal Depository Insurance Corporation (FDIC) or Savings Association Insurance Fund (SAIF) or by
collateral held by the agent in the Government's name.
The local government investment pool "Georgia Fund I", created by a.C.G.A. ~36-83-8, is a stable net asset value
investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. However, Georgia Fund
1 operates in a manner consistent with Rule 2a-7 of the Investment Company Act of 1940 and is considered to be a 2a-7
like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety
of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset
value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis
and determines participant's shares sold and redeemed based on $1.00 per share.
The carrying amount of the Government's deposits with fmancial institutions was $74,030,857 and the bank balance was
$71,251,237. The bank balance was categorized as follows:
Amount insured by the FDIC
Amount collateralized with securities held by pledging institutions
in the Government's name
$ 1,100,000
Total bank balance of deposits
70.151.237
$71.251.237
Investments made by the Government, including repurchase agreements consisting ofU .S. Treasury notes, are summarized
below. The investments that are represented by specific identifiable investment securities are classified as to credit risk
by the three categories described below:
Categorv
-L 3
Carrying Market
Amount Value
$ 95,871,268 $ 95,871,268
59,584,728 59,584,728
69.468.029 69.468.029
76,447,292 76,447,292
74.030.857 74.030.857
$375.402.174 $375.402.174
Repurchase agreements
U.S. Government securities
Corporate bonds and equity securities
$95,871,268
59,584,728
69.468.029
$ -
$ -
Local government investment pool
Carrying amount of deposits with fmancial institutions
25
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
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Note 3 - Detailed notes on all funds and account groups (Continued)
The balances shown on the combined balance sheet are as follows:
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Cash and temporary investments - primary government
Cash and temporary investments - component unit
Investments .
Restricted assets:
Certificates of participation investments:
Acquisition/construction account
. Reserve account
Revenue bond cash and cash equivalents:
. Construction account
Debt service account
Sinking fund account
Perpetual care
$157,381,164
1,082,356
91,710,035
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11,507,724
1,341,051
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104,689,291
4,873,604
2,473,324
343.625
$375.402,174
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The Government's investments are shown by type, carrying amount, market value and level of risk assumed in the holding
of the various securities.
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The levels of risk assumed in the various investments are categorized as follows:
Category 1: includes the investments that are insured or registered or for which the securities are held by the Government
or its agent in the Government's name.
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Category 2: includes uninsured and unregistered investments for which the securities are held by the bank's or dealer's
trust department or agent in the Government's uame.
Category 3: includes uninsured and unregistered investments for which the securities are held by the bank or dealer, or
by its trust department or agent but not in the Government's name.
B. Receivables
Property taxes are administered on a calendar year basis subject to the following dates:
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Lien date
Levy date
Collection period
Due date
January 1
August 15
September 15 - November 15
November IS
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AUGUSTA, GEORGIA
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Notes to Financial Statements - Continued
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December 31,2000
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Note 3 - Detailed notes on all funds and account groups (Continued)
Receivables at December 31, 2000, including the applicable allowances for uncollectible accounts, consistofthe following:
Special Debt Capital Internal Trust and
General Revenue Service Proiects Enterorise Service Agency Total
Receivables:
Taxes $ 4,283,599 $2,606,365 $328,495 $ $ $ $22,436,451 . $29,654,910
Accounts 3,885,049 409,589 64S 3,406,212 5,774,804 6,160,151 19,636,450
Interest 57,684 277,887 82,995 836,839 1,255,405
Note 387,500 3,915,336 4,302,836
Intergovernmental 3.752.585 1.392.803 - 206.374 5.351.762
Gross receivables 12,308,733 8,381,777 329,140 3,684,099 6,064,173 6.160,151 23,273,290 60,201,363
Less: allowance for
uncollectibles 620.784 321.162 13.841 515.604 1.471.391
Net total receivables $11,687.949 $8.060.615 $315.299 $3.684.099 $5.548.569 $6.160.15 I $23.273.290 $58.729.972
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In a prior year, the former City of Augusta entered into an agreement with the Georgia Housing and Finance Authority
(GHF A) to aid in the administration of Federal funds granted through the State for HUD's Rental Rehabilitation Program.
The Government acts only in an administrative capacity and does not directly receive or disburse any funds related to this
project. Therefore, the receipts, disbursements and related notes receivable for the GRF A program have not been included
in the financial statements.
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In addition to the above loans receivable, a bank maintains records for certain notes receivable that are not recorded in
the accounts of the Government. These loans represent funds received through HUD's Housing Rehabilitation Program.
The Housing Rehabilitation Program is designed to fund improvements to homes owned and occupied by persons in low
to moderate income ranges. In 1993,Ioans were also made to owners of rental units under a defelTed loan arrangement
as part ofthe Housing Rehabilitation Program. Loans made for these projects vary as to amounts and interest rates based
on the level of income of the owner/occupiers. Repayments of these loans are recorded as other revenue in the Housing
and Neighborhood Development Fund.
C. Fixed assets
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Activity in the General Fixed Assets Account Group for the year ended December 31,2000, was as follows:
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Balance Balance
January 1. 2000 Additions Deletions December 31. 2000
Land $ 14,420,844- $ 1,804,986 $ $ 16,225,830
Land improvements 413,665 413,665
Buildings 61,719,110 12,358 61,73l,468
Building improvements 7,207 7,207
Tax levy acquisitions 30,984 30,984
Vehicles 16,900,144 4,563,517 21,463,661
Machinery and equipment 7,017,439 221,229 7,238,668
IT - hardware 1,903,189 154,100 1,749,089
IT - software 270,023 270,023
Furniture and flXtures 13,348,830 38,078 13,386,908
Other capital 10,744,365 13,394,798 24,139,163
Construction in progress 39,464,160 7,036,261 13,530,690 . 32,969,731
Richmond County Public
Facilities, Inc. 12.655.483 12.655.483
$176.301.359 $29.665.311 $13.684.790 $192.281.880
27
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 3 - Detailed notes on all Cunds and account groups (Continued)
Fixed assets for proprietary funds as of December 31,2000, were as follows:
Internal
Enterorise Service
Land $ 10,361,297 $
Land improvements 907,859
Buildings 52,049,866 1,065
Building improvements 29,599 2,460
Vehicles 11,764,587 158,198
Machinery and equipment 9,676,413 195,417
IT - hardware 26,623 9,544
IT - software 127,174 12,962
Furniture and fixtures 810,907 88,825
Other capital 19,051,397
Construction in progress 50,639,428
Water and sewerage systems 162,996,380
Contributed water and sewerage systems 10,563,423
Landfill Cell II C 9.059,078
Total 338,064,031 468,471
Less accumulated depreciation (122.703,600) (313.746)
Net property, plantand equipment $ 215360.431 $ 154.725
D. Landfill closure and postclosure costs
State and Federal laws and regulations require the Government to place a final cover on its landfill when closed and perform
certain maintenance and monitoring functions at the landfill site for thirty years after closure. In addition to operating
expenses related to current activities of the landfill, an expense provision and related liability are being recognized based
on the future closure and postclosure care costs that wiIl be incurred near or after the date the landfill no longer accepts
waste. The recognition of these landfill closure and postclosure care costs is based on the amount of the landfill used during
the year. The estimated liability for landfill closure and postclosure care costs has a balance of $8,100,000 as of
December 31,2000, which is based on 55% usage (filled) of Cell n C which is operating currently, and 100% usage (filled)
of Cells II A and II B. This liability is recorded in the Waste Management Enterprise Fund. It is estimated that an additional
$2,196,741 will be recognized as closure and postclosure care expenses between the date of the balance sheet and the date
the landfill is expected to be filled to capacity, which is in the next 5 years. The estimated total current cost ofthe landfill
closure and postclosure care, $10,296,741, is based on the amount that would be paid if all equipment, facilities, and services
required to close, monitor, and maintain the landfill were acquired as of December 31, 2000. However, the actual cost of
closure and postclosure care may be higher due to inflation, changes in technology, or changes in landfill laws and
regulations.
The Government expects to finance the costs for the estimated landfill closure and postclosure care costs as they become
due during the coming thirty years through the regular operations of the Government.
28
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 3 - Detailed notes on all funds and account groups (Continued)
E. Long-term debt
1. General long-term debt
Changes in generallon2-tenn liabilities .
During the year ended December 31,2000, the following changes occurred in liabilities reported in the General Long-Term
Debt Account Group (in thousands):
Accrued Unfunded
. General Certificates Vacation! Pension
Obligation of Notes Revenue Comp Capital Benefit
Bonds Particioation Pavable Bonds Time Leases Obligation Total
Balance, 12-31-99 $ 4,020 $ 2,805 $1,737 $6,981 $ 2,982 $ 5,054 $ 9,1l8 $ 32,697
Additions 3,281 3,020 5,941 12,242
Retirements D.JJ.1) 0,375) Llli> ( 837) Q.J.W (3.078) li.2W 06.027)
Balance, 12-31-00 $ 2.905 $ 1.430' $1.260 . $6.144 $~ $ 4.996 $ 9.065 $28.9.1 2
General Obligation Bonds
$8,000,000 1981 Public Building Bonds - due in annual installments of $550,000 to $990,000,
plus interest at 6.5% to 9.6%, through January 2002.
$1,880,000
$7,020,000 1973 Public Improvement Bonds - due in annual installments of $325,000 to
$350,000, plus interest at 4.75% to 5.5% through November 2003.
1.025.000
$2.905.000
Total
Certificates of Participation
$33,650,000 Certificates of Participation (Series 1993) issued by Richmond County Public
Facilities, Inc. (see Note 4E) - due in annual installments of$I,325,OOO to $1,430,000, plus
interest at 4.0% to 4.2% through October 2001.
$1.430.000
In a prior year, a portion of the Certificates of Participation (Series 1993) was defeased by the creation ofan irrevocable
trust fund. Original proceeds remaining from the issue were used to purchase U.S. Government securities that were
placed in a trust fund. The investments and fIXed earnings from the investment are sufficient to fully service the
defeased debt until the debt matures. For fmancial reporting purposes, the debt is considered defeased and, therefore,
not included as a liability in the General Long-Term Debt Account Group. As of December 31,2000, the amount of
defeased debt outstanding but removed from the General Long-Term Debt Account Group is $1,655,000.
Notes payable
Housing and Neighborhood Development:
Section 108 loan - due in annual installments of $40,000 to $1,010,000, plus interest at
3S basis points above LIBOR adjusted on the frrst day of each month, through
August 2005.
$1.260.000
29
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 3 - Detailed notes on all funds and account groups (Continued)
Revenue bonds
Downtown Development Authority:
$2,600,000 1989 Downtown Development Authority Bonds - due in annual Installments
of$125,000 to $270,000, plus interest at 7.4~, through January 2010..
$3,816,000 1990 Downtown Development Authority Bonds - due in annual installments
of$170,000 to $375,000, plus interest at 7.55%, through January 2010.
$3,500,000 1993 Downtown Development Authority Bonds - due in monthly principal
and interest installments of$41 ,075 through May 2002.
Augusta Port Authority:
$1,200,000 1993 Augusta Port Authority Bonds - due in monthly principal and interest
installments of$9,773 through April 2008.
Total
2. Enterprise Funds' debt
Revenue bonds
Water and Sewer:
$97,080,0002000 Water and Sewer Bonds - due in annual installments of$355,000 to
$11,105,000, plus interest at 4.4% to 5.25% through October 2030.
$66,640,000 1996 Water and Sewer Bonds - due in annual installments of $920,000 to
$4,445,000, plus interest at 3.6% to 6.25%, through October 2028 (this liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $2,176, 182).
$5,910,000 1997 Water and Sewer Bond - due in annual installments of $100,000 to
$400,000, plus interest at 3.6% to 5.25%, through October 2021. (This liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $453.764).
Augusta Regional Airport at Bush Field:
$1,200,000 1972 Augusta Airport Improvement Bonds - due in annual installments of
$70,000 to $85,000, plus interest at 5.9% through April 2002.
Notes uavable
Water and Sewer Fund:
State revolving loan - due in quarterly principal and interest installments of $94,668,
plus interest at 4%, through May 2016.
State revolving loan - due in quarterly principal and interest installments of $305,904,
plus interest at 5.5%, through June 2011.
State revolving loan - principal and interest due in quarterly installments of $119,392,
plus interest at 4%, through July 2019.
Total
30
$ 2,015,000
2,770,000
646,398
712.278
$ 6.143.676
$ 97,080,000
62,835,000
5,375,000
170.000
$165.460.000
$ 4,358,475
9,451,790
6.221.870
$ 20.032.135
AUGUSTA, GEORGIA
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December 31, 2000
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Notes to Financial Statements - Continued
Note 3 - Detailed notes on all funds and account groups (Continued)
Certificates of Participation
Municipal Golf Course Fund:
$1,705,000 Certificates of Participation (Series 1998) Augusta Golf Course Project - due
in semi-annual installments of $37,700 to $89,800, plus interest of 5.18% (to be adjusted
to not more than 15% on December 31,2003) through June 2013.
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$ 1.504.879.
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$16,888,000 Certificates of Participation - principal due in a lump sum payment on
June 1,2028. Interest only payments are due annually at a rate of 4.75%, through
June 1, 2028.
Original issue amount
Original issue discount
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$16,888,000
0.033.053)
$15.854.947'
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During 1996, the Government issued $66.6 million in Series 1996 Water and Sewer revenue bonds. A portion of the
proceeds from the sale of these bonds was used to advance refund all of the fanner City of Augusta's Series 1972 and
1991 Water and Sewer revenue bonds and the fonner Richmond County's Series 1987 and 1991 Water and Sewer
revenue bonds. Proceeds of$19.4 million plus an additional $4.9 million of sinking fund monies from the defeased
issues were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust fund
with an escrow agent to provide for all future debt service payments on the above-mentioned bonds. As a result, the
bonds are considered to be defeased and the liabilities for those bonds have been removed from the Water and Sewer
Fund.
In 1997, the Government issued $5.9 million in Series 1997 Water and Sewer Revenue Bonds. A portion of the
proceeds from the sale of these bonds was used to advance refund all of the former Richmond County's Series 1986
Water and Sewer Revenue Bond. Proceeds of approximately $5.6 million plus an additional $.9 million of sinking fund
monies from the defeased issues were used to purchase U.S. government securities. Those securities were deposited
in an irrevocable trust fund with an escrow agent to provide for al1 future debt service payments on the above-mentioned
bonds. As a result, the bonds are considered defeased and the liability for those bonds have been removed from the
Water and Sewer Fund.
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As of December 31,2000, the amount of these defeased debts outstanding but removed from the Water and Sewer Fund
is $15,538,798,
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The advance refunding during 1996 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt of approximately $2.5 million. This difference, reported in the accompanying financial statements as
a deduction from bonds payable, is being charged to operations through the year 2028 using the effective-interest
method. The refunding increased the total debt service payments over the next 30 years by approximately $8.6 million
and produced an economic gain of approximately $260,000.
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The advance refunding during 1997 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt of approximately $540,000. This difference, reported in the accompanying financial statements as a
deduction from bonds payable, is being charged to operations through the year 2021 using the effective-interest method.
The refunding will increase total debt service payments over the next 24 years by approximately $2.1 million and will
produce an economic gain of approximately $110,000.
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 3 - Detailed notes on all funds and account groups (Continued)
Certificates of Participation
In June 1998, the Government entered into a lease pool agreement with the Georgia Municipal Association (the
"Association"). The funding of the lease pool was provided by the issuance of $150,126,000 Certificates of
Participation by the Association. The Association passed the net proceeds through to the participating municipalities
with the Government's participation totaling $16,888,000, shown net of original issue discount of $1,033,053 at
$15,854,947. The lease pool agreement with the Association provides that the Government owns their portion of the
assets invested by the pool and is responsible for the payment of their portion of the principal and interest of the
Certificates of Participation. The principal of$16,888,OOO is due in a lump sum payment on June 1,2028. Interest is
payable at a rate of 4.75% each year. The Government draws from the investment to lease equipment from the
Association. The lease pool agreement requires the Government to make lease payments back into its investment
account to fund the principal and interest requirements of the 1998 GMA Certificates of Participation. Equipment in
the amount of$3,019,801 was leased during 2000.
3. Debt service requirements to maturity
The annual requirements to amortize debt outstanding as of December 31, 2000, including interest are as follows:
General Certificates Proprietary
Obligation of Notes Revenue GLTDAG Funds
Bonds Participation Pavable Bonds Total Debt
2001 $l,383,550 $1,490,060 $ 171,419 $ 1,295,692 $ 4,340,721 $ 13,288,453
2002 1,415,475 171,400 980,144 2,567,019 12,848,329
2003 366,625 170,880 798,147 1,335,652 12,729,728
2004 195,064 797,825 992,889 12,733,848
2005 1,133,016 795,256 1,928,272 12,733,998
Thereafter 3.661.026 3.661.026 340.815.945
3,165,650 1,490,060 1,841,779 8,328,090 14,825,579 405,150,301
Less interest ( 260.650) ( 60.060) ( 581.779) (2.184.414) (3.086.903) (202.298.340)
$2.905.000 $1.430.000 $1.260.000 $ 6.143.676 $11.738.676 $ 202.851.961
F. Leases
The Government has entered into several long-term lease agreements for various vehicles and machinery and equipment.
Although the leases contain clauses which provide that the leases are cancelable if funds are not appropriated for the
periodic payments for any future fiscal periods, the leases meet the criteria of a capital lease as defined by Statement
of Financial Accounting Standards No. 13 Accounting for Leases and the National Council on Governmental
Accounting Statement No.5 Accounting and Financial Reporting Principles for Lease Agreements of State and Local
Governments.
AUGUST At GEORGIA
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Notes to Financial Statements - Continued
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December 31,2000
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Note 3 - Detailed notes on all funds and account groups (Continued)
Future minimum lease payments under the leases and the net present value of the minimum lease payments as of
December 31, 2000 are as follows:
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General
Long-term
Obligations
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Present value of lease payments
$2,162,764
1,415,122
266,930
232,400
208,845
710.383
$4.996.444
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2001
2002
2003
2004
2005
Thereafter
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The Government is lessor ofterm'inal space, land and buildings at Augusta Regional Airport at Bush Field and Daniel
Fjeld under various operating leases. Revenues and related expenses for Augusta Regional Airport at Bush Fjeld are
recorded in the Augusta Regional Airport at Bush Field Fund while the revenue and related expenses for Daniel Field
are recorded in the Daniel Field Airport Fund. Some of the leases provide for additional payments based on usage
activity in addition to non-cancelable amounts of fixed rates.
During 2000, rental income totaled approximately $2.2 million and $83,647 in the Augusta Regional Airport at Bush
Field and Daniel Field Airport Funds, respectively.
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The assets acquired through capital leases as of December 31, 2000 are as follows:
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General
Fixed Assets
Enterprise
Funds
Less: accumulated depreciation
$359,217
455.771
814,988
427.741
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Vehicles
Machinery and equipment
$6,965,971
562.756
7,528,727
Carrying value
$7.528.727
$387.247
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AUGUSTA, GEORGIA
I Notes to Financial Statements - Continu'ed
I December 31, 2000
I Note 3 - Detailed notes on all Cunds and account groups (Continued)
G. Due to/from other funds (excluding component unit)
I Interfund
Receivable Pavable
General Funds:
General Fund $25,586,511 $ 3.564,329
I Port Authority 842
Law Enforcement 929,945 1,353,454
Special Revenue Funds:
I Urban Services District 510,006 998,437
Capital Outlay 769,478 479,377
Fire Protection 170,723 402,429
I Occupational Tax 1,890
Special Assessment 57,543
Housing and Neighborhood Development 782,659
Urban Development Action Grant (UDAG) 616
I Downtown Development Authority 512,417
Law Library 21,510
5% Crime Victim's Assistance 181
I Building Inspection 263,100
Weed and Seed Federal Grant 59,281
Debt Service Funds:
- Debt Service Fund 67,657
I Urban Debt Service Fund 53,825
Capital Projects Funds:
Special Sales Tax, Phase ill 14,687 7,911
I Enterprise Funds:
Waste Management 82,485 14,055
- Water and Sewer 3,032,010 13,612,400
I Augusta Regional Airport at Bush Field 931,396 1,821,153
Municipal Golf Course 402,494
Transit 3,344 891,243
.- Daniel Field Airport - 381,405
I' Old Government House 36,305
Newman Tennis Center 111,932
Internal Service Funds:
I Risk Management and Employee Health Benefits 600,416 169
Fleet Operations and Management 105,663 1,246,167
Unemployment 66,259
GMA Leases 2,143,377 3,663,937
I Trust and Agency Funds:
Tax Commissioner 2,732,968
Probate 11,599
I Civil Court 48,020
Clerk of Court 559,045
Joseph R. Lamar Expendable Trust 586
I Perpetual Care Nonexpendable Trust Funds 42,243
1945 Plan 400,000 97,739
General Retirement 1.271.276
I $35.459.247 $35.459.247
:14
AUGUSTA, GEORGIA
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Notes to Financial Statements - Continued
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December 31, 2000
Note 3 - Detailed notes on all Cunds and account groups (Continued)
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H.
Contributed capital
During 2000, contributed capital in proprietary funds changed due to contributions offtxed assets by subdividers
and developers. The following schedule summarizes the changes by fund:
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Enterprise Funds
Waste
Management
, Augusta Regional
Water Airport at
and Sewer Bush Field
Transit
Daniel
Field
Airoort
Old
Government
House
Totals
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Contributed capital,
January 1,2000 $1.741,644 $41,896,587 $10,980.252 $10,015,263 $314.900
Capital contributions:
Subdividers!
developers
Contributed capital,
December 31, 2000 $1.741.644 $41.896.587 $10.980.252 $10.015.263 $314.900
$28,199 $64.976,845
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$28.199 $64.976.845
Note 4 - Other information
A. Risk management
The Government is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors
and omissions; and natural disasters for which the Government is self-insured. The Risk Management Funds (an
internal service fund) are utilized by the Government to account for and finance its self-insured risks of loss. The Risk.
Management Funds are maintained to provide general liability insurance, workers' compensation coverage,
unemployment coverage and employee health benefits coverage. The Government is self-insured for its employee
group health insurance and workers' compensation coverage through a self-insurance program that is administered
under contracts with third party administrators. Future claims can be paid from designated funds established in 1987
from previously unrestricted-unreserved funds. Balances as of December 31, 2000, include the following:
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General Fund
Fire Protection Fund
Risk Management Fund
$ 5,500.000
250,000
576.614
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Total reserve
$ 6.326.614
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Related liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Liabilities include an amount for claims that have been incurred but not reported (IBNRs). Claim liabilities
are calculated considering the effects of inflation, recent claim settlement trends including frequency and amount of
payouts and other economic and social factors.
The following represents the changes in the balance of claim liabilities for the Government from January 1, 1999 to
December 31, 2000:
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Unpaid claims, January 1, 1999
Incurred claims (including IBNRs)
Claim payments
Unpaid claims, December 31, 1999
Incurred claims (including IBNRs)
Claim payments
$ 277,665
2,105,668
(2.175.352)
207,981
3,295,048
(2.903.029)
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Unpaid claims, December 31, 2000
35
$ 600.000
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 4 - Other Information (Continued)
B. Segment information for Enterprise funds
The Government maintains eight enterprise funds. Segment information for the year ended December 31, 2000, is
presented below:
Waste
Management
Augusta Regional
Water Airport at Municipal
and Sewer Bush Field Golf Course
Operating revenues $ 4,638,095 $ 34,806,812 $10,034,036
Depreciation and
amortization . 1,252,229 6,820,600 1,000,328
Operating income (loss)(I,143,671) 9,985,525 973,534
Operating transfers
(net) 3,009,471 ( 50,000)
Net income (loss) ( 942,167) 9,779,202 1,633,715
Net working capital 4,550,648 14,747,264 9,519,688
Property, plant and
equipment additions 274,673 27,122,745 381,891
Total assets 10.569,737 329,499.649 35,731.369
Bonds payable and other
long-tenn liabilities 8,100,000 180,358,749 85,000
Total retained earnings
(deficit) 518,883 87,829,436 22,488,537
Total equity (deficit) 2,260,527 129,726,023 33,468,789
C. Contingent liabilities
Transit
Daniel Old Newman
Field Govemment Tennis
Airport House Center
$ 589,136 $ 650,828 $ 84,047 $ 43,005 $ 179,344
50,805
12,449}
( 82,372)
( 407,494)
5,048
1,791,313
1,504,879
( 128,350)
( 128,350)
509,398
(2,668,677)
8,045
14,678
22,663
(61,019) ( 65,667)
40,900 14,626
(20,795) ( 47,865)
(38,324) (111,861)
32,235
168,136 6,945
101,413 (111,861)
129,612 (111,861)
Litigation
The Government is party to various legal proceedings which normally occur in governmental operations. The
Government follows the practice of recording liabilities resulting from claims and legal actions only when they become
probable and measurable. The Government has accrued a liability in the Risk Management Fund (an internal service
fund) for all claims for which a loss is probable and measurable.
1,582,904 50,000
315,426 699,039
( 664,497) 138,049
849,010 748,318
4,792,576 1,435,452
(6,183,479) 738,029
3,831,784 1,052,929
Possible unasserted claims
The Government participates in a number of Federal and state assisted grant programs, which are subject to program
compliance audits under the Single Audit Act of 1984. An audit of these programs has been perfonned for the year
ended December 31, 2000, in compliance with the Single Audit Act ofl984 and OMB Circular A-133. However, the
audit is pending fmal acceptance by the various grantor agencies. The amount, if any, of expenditures, which may be
disallowed by the granting agencies, is expected to be immaterial.
D. Contracts and commitments
Augusta-Richmond County Coliseum Authoritv
The Government has committed to provide funds to service the Augusta-Richmond County Coliseum Authority's debt
to the extent of the 3% Hotel-Motel Excise Tax and 30% of the Beer Tax collected.
Development Authority of Richmond CQ!!!ill!
The Government has contracted with the Development Authority for services related to the "Forward Together"
program of the Metro Augusta Chamber of Commerce. The contract provides for funding by the Government of
$500,000 to be disbursed in increments 0($100,000 per year over a five-year period. The contract expired in 2000.
36
December 31, 2000
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
Note 4 - Other information (Continued)
E. Richmond County Public Facilities, Ine.
The Richmond County Public Facilities, Inc. is a nonprofit organization, tax exempt under Internal Revenue Code
Section 501(c)(3). The purpose of this nonprofi~ organization is to construct and maintain buildings and equipment
to be leased by the Government, the Department of Family and Children Services, and the Richmond County Board
of Education. The Richmond County Public Facilities, Inc. is part of the reporting entity of Augusta, Georgia, due to
the degree of control the Government has over the Board of Directors of Richmond County Public Facilities, Inc.
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Richmond County Public Facilities, Inc. issued Certificates of Participation to provide funds for the Government to
refund the 1990 Certificates of Participation issue and for certain capital projects. The related assets are included in
the fmancial statements of the Government in the General Fixed Asset Account Group and the Debt Service Fund (a
debt service fund). The liability is included in the General Long-Term Debt Account Group.
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Single-emplover pension plans
1945 Plan
The 1945 Plan was available to all former Richmond County employees hired prior to October 1, 1975 that met the
Plan's age and length of service requirements. Participants in the Plan who retired at or after age 60 are entitled to a
monthly benefit equal to 2% of average earnings multiplied by years of service. Also, the benefit is not to exceed 60%
of the average earnings. The Plan provides death and disability benefits. These benefit provisions and all other
requirements including amendments are established by Government ordinance. The Plan also provides for reduced
benefits if the participant elects to retire after attaining age 50 and completing 15 years of service. Employees are
required to make contributions to the Plan equal to 5% of earnings. The Government is required to contribute the
remaining amounts necessary to fund the Plan. If a participant terminates employment prior to completion often years
of credited service, the participant receives a lump-sum amount equal to his total contributions to the Plan, with 5%
interest computed from January I, 1997. After completion of at least ten years of credited service, the participant
receives a monthly benefit deferred to his normal retirement date, equal to the benefit computed as for normal
retirement multiplied by the percentage based on completed years of credited service, as follows: 50% after 10 years,
increasing 10% each year to 100% after 15 years of credited service. This is a closed retirement plan (new employees
may not participate in the Plan).
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In addition, the Richmond County Public Facilities, Inc. . issued Certificates of Participation of $13,240,000 for the
Richmond County Board of Education in a prior year. These Certificates of Participation are the sole responsibility
of the Richmond County Board of Education and the related assets and liabilities have not been included in the
financial statements of the Government.
Note 5 - Pension plans
A. Plan descriptions, contribution information and funding policies
The Government has seven single-employer pension plans and one agent multiple-employer pension plan currently in
existence. These plans are defIDed benefit plans. The Government also has a single-employer, defined contribution
plan. The following is a summary of funding policies, contribution methods, and benefit provisions for each plan.
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1977 Plan
The 1977 Plan was available to all former Richmond County full-time employees who were not participants in the 1945
Plan provided that they were not hired after reaching age 60. Normal retirement for the Plan is age 65 or the date when
age 62 is attained and an employee completes 25 years of credited service. At that time, the employee is entitled to a
monthly benefit equal to 1% of average earnings multiplied by years of credited service. The Plan provides death and
disability benefits. These benefit provisions and all other requirements including amendments are established by
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AUGUSTA, GEORGIA
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Notes to Financial Statements - Continued
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December 31, 2000
. Note 5 - Pension plans (Continued)
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Government ordinance. The Plan also provides for reduced benefits if the participant elects to retire after attaining age
50 and completing 15 years of service. Employees are required to make contributions to the Plan equal to 4% of
earnings. The Government is required to contribute the remaining amounts necessary to fund the Plan. If a participant
terminates employment prior to completion of five years of credited service, the participant receives a lump-sum
amount equal to his total contributions to the Plan, with interest. After completing at least five years of credited service,
the participant receives a monthly benefit deferred to his normal retirement date, equal to the benefit computed as for
normal retirement. This is a closed retirement plan (new employees may not participate in the Plan).
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The funding policy for the 1945 and 1977 Plans provide for actuarially determined periodic contributions at rates that,
for individual employees, remain stable over time so that sufficient assets will be available to pay benefits when due.
The attained age aggregate cost method has been used to compute the normal cost for the plan. Any unfunded plan
costs are spread over the average future working lifetime of the participants as a level percentage of payroll. The
significant actuarial assumptions used to compute pension contribution requirements are the same as those used to
determine the standard measure of the pension obligation.
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General Pension Plan. Policemen's Pension Plan. Firemen's Pension Plan and the City Employee's Pension Plan
These Plans covered fonner City of Augusta employees. Policemen and firemen hired before 1945 are covered under
the General Pension Plan. Policemen hired between 1945 and 1949 are covered under the Policemen's Pension Plan.
Firemen hired between 1945 and 1949 are covered under the Firemen's Pension Plan. Other fonner City of Augusta
employees hired between 1945 and 1949 are covered by the City Employee's Pension Plan. Pension benefits are being
paid under these Plans to retired employees and beneficiaries. These are closed retirement plans (new employees may
not participate in the plans).
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General Retirement Plan
Employees hired after March 1, 1949 and before March 1, 1987, whose age did not exceed thirty-five years at the time
of their employment and are not participants of the 1977 Plan are covered under the General Retirement Plan. Pension
benefits vest after an employee is 45 years of age and has 15 years of full-time employment. An employee may retire
at age 60 with 25 years of service and receive annual pension benefits equal to 2% of the employee's average salary
earned during the last three years of employment, multiplied by the number of full-time years of employment. The Plan
provides death and disability benefits. These benefit provisions and all other requirements including amendments are
established by Government ordinance. All full-time employees hired before July 1, 1980, must contribute 8% of gross
earnings to the Plan, with the Government contributing remaining amounts sufficient to provide future pensions. This
is a closed retirement plan (new employees may not participate in the Plan).
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Periodic employer contributions to the pension plan are determined on an actuarial basis using the frozen entry age cost
method. The unfunded accrued liability is composed of pieces that are amortized over various periods to comply with
Georgia law. When the actuarial value of assets exceeds 150% of the present value of accrued benefits, the Official
Code of Georgia states that there is no minimum required contribution. The significant actuarial assumptions used to
compute pension contribution requirements are the same as those used to determine the standard measure of the pension
obligation.
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Agent multiple-employer pension plan
Georgia Municipal Employees Benefit Svstem (GMEBS)
Employees hired after March 1, 1987 and beforr. consolidation on December 31, 1995, and who were not participants
in any other employer-sponsored retirement plan are covered under the Georgia Municipal Employees Benefit System.
The Plan provides pension benefits, deferred allowances, and death and disability benefits. These benefit
provisions and all other requirements including amendments are established by Government ordinance. A
participant may retire after reaching the age of 65 if the participant is not classified as public safety personnel;
participating public safety personnel may retire at age 65 or age 55 with 25 years of total credited service, whichever
is earlier. Early retirement may be taken at age 55 with 10 years of credited service. Benefits vest after 10 years of
service. Employees who retire at or after age 55 with 10 or more years of service are entitled to pension payments for
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AUGUSTA, GEORGIA
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Notes to Financial Statements - Continued
December 31,2000
the remainder of their lives equal to 1 1/4% of their final five-year avemge salary times the number of years of which they
were employed as a partiCipant in the GMEBS. The final five-year avemge salary is the average salary of the employee
during the fmal five years offull-time employment Pension provisions include deferred allowances, whereby an employee
may terminate his or her employment with the County !lfter accumulating 10 years of service but before reaching the age
of 55. If the employee does not withdraw his or hero accumulated contributions, the employee is entitled to all pension
benefits upon reaching the age of 55. Employees must contribute 3.5% of their gross earnings to the Plan. In addition,
the Government must provide annual contributions sufficient to satisfY the actuarially determined contribution requirements
as amended by GMEBS. The GMEBS Retirement Fund issues a publicly available flfiancial report that includes fmancial
statements and required supplementary information. That report may be obtained by writing to Georgia Municipal
Employees Benefit System, 201 Pryor Street, SW, Atlanta, Georgia 30303.
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Note 5 - Pension plans (Continued)
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1945 Plan
1971 Plan
General Pension Plan
Policemen's Pension Plan
Firemen's Pension Plan
City Employees' Pension Plan
General Retirement Plan
GMEBS
43
57
5
2
11
16
168
75
29
4
820
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Periodic employer contributions to the pension plan are determined on an actuarial basis using the entry age normal actuarial
cost method. Normal cost is funded on a current basis. The Plan is subject to the minimum funding standards of the Public
Retirement Systems Standards Law. Since the Government's policy is to contribute the pension expense in each year, the
funding strategy should provide sufficient resources to pay employee pension benefits on a timely basis. The significant
actuarial assumptions used to compute pension contribution requirements are the same as those used to detennine the
standardized measure of the pension obligation.
Membership of the defined benefit plans are as follows:
Tenninated plan members
Retirees and beneficiaries entitled to but not yet
receiving benefits receiving benefits
Active
Plan
members
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2
...f
162
300
Total
377
=
33
=
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Actuarial assumptions and other information used to determine the annual required contributions are located in the
Supplementary Information section of this report
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The cost of administering the plans are financed through investment earnings.
Derlfied contribution ulan
Augusta-Richmond Countv Board of Commissioners Retirement Savings Plan (the "1998 Plan")
All full-time employees with more than one month of service are eligible to participate in the Retirement Savings Plan. The
Plan is a defined contribution plan under Section 401(a) of the Internal Revenue Code, and is administered by Nationwide
Life Insurance.PPA support The Plan was organized and may be amended by a majority vote of the full-body of the
governing board, the Augusta-Richmond County Commission. Employees contribute four percent (4%) of their salary, and
the Government contributes tWo percent (2%) of the employee's salary. At December 31, 2000, there were approximately
784 plan participants. Participants are considered fully vested in the Government's contributions after completing five (5)
years of service. For the year ended December 31,2000, the employees' contributions were approximately $870,000, and
the Government's contributions were approximately $434,000.
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AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 2000
Note 5 - Pension plans (Continued)
B. Summary of significant accounting policies
Pension trust funds are accounted fOf on the accrual basis. The accrual basis of accounting recognizes fevenues when
earned. Expenses are recorded when incurred. . Plan member contributions are recognized in the period in which the
contributions are due. Employer contributions' are recognized when due and the Government has made a formal
commitment to provide the contributions. Benefits and refunds are recognized when due and payable in accordance
with the terms of the plan. For information relating to reported investment values, see Note 1 H.
C. Concentrations and reserves
There are no assets legally reserved for purposes other than the payment of plan member benefits for any plans.
The plans held no individual investments whose market value exceeds five percent or more of net assets available for
benefits. There are no long-term contracts for contributions.
D. Annual pension cost and net pension obligation
The Government's annual pension cost is determined using the calculation methodology defined in GASB Statement
No. 27. The annual pension cost equals the Government's annual required contribution, plus any adjustments required
to reflect defined minimum and maximum amortization periods and any prior period differences between the actual
contribution paid into the plans and the annual pension cost.
E. Trend Information
Fiscal Year Annual Actual County Percentage of Net Pension
Beginning Pension Cost Contribution APC Contributed Obligation
1999
1945 Plan 01101/1999 $ $ 100% $
1977 Plan 01/01/1999 1,124,928 1,124,928 100%
General Pension Plan 01/01/1999 113,807 113,807 100%
Policemen's Pension Plan 01/0111999 53,823 53,823 100%
Firemen's Pension Plan 01101/1999 240,623 240,623 100%
City Employees' Pension
Plan 01101/1999 348,792 348,792 100%
General Retirement Plan
(City 1949) 01/01/1999 100%
GMEBS 01101/1999 191,385 191,385 100%
2000
. 1945 Plan 01/01/2000 $ $ 100% $
1977 Plan 01/01/2000 940,054 940,054 100%
General Pension Plan 01/01/2000 102,476 102,476 100%
Policemen's Pension Plan 01/01/2000 44,880 44,880 100%
Firemen's Pension Plan 01/01/2000 205,435 205,435 100%
City Employees' Pension
Plan 01/01/2000 302,169 302,169 100%
General Retirement Plan
(City 1949) 01/01/2000 100%
GMEBS 01/01/2000 204,576 204,576 100%
40
AUGUSTA, GEORGIA
I
Notes to Financial Statements - Continued
I
December 31,2000
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Note 6 - Deferred compensation plan
The Government offers its employees a deferred compensation plan created in accordance with Internal Revenue Code
Section 457. The plan, available to all Government employees, permits them to defer a portion of their salary until future
years. . The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable
emergency.
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Prior to 1999, all amounts of compensation deferred under the plan, all property and rights purchased with those amounts,
and all income attributable to those amounts, property, or rights were (until paid or made available to the employee or other
beneficiary) solely the property and rights of the Government (without being restricted to the provisions of benefits under
the plan), subject only to the claims of the Government's general creditors. Participants' rights under the plan are equal
to those of general creditors of the Government in an amount equal to the fair market value of the deferred account for each
participant.
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Note 7 - Prior period adjustment
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In 1996 Congress passed new legislation requiring existing Internal Revenue Code Section 457 plans be modified so that
by 1999 all assets and income of the plan are to be held in trust for the exclusive benefit of participants and their
beneficiaries. All assets of the plan are held by an independent administrator.
In compliance with GASB Statement 32, Accounting and Financial Reportingfor Internal Revenue Code Section 457
Deferred Compensation Plans, the Government has not included the assets of the deferred plan or the obligations owed
to plan participants in the Government's fmancial statements.
In the [mancial statements for the year ended December 31, 1999, an error was made in accounting for deferred revenue
resulting in an overstatement of net income of$87,872. The error has b~en corrected and has had the following effect on
the beginning fund equity (deficit) for the year ended December 31, 2000:
Local Law Enforcement Block Grants Fund
~eginning fund deficit, as previously reported
Adjustment of deferred revenue
$( 83,183)
( 87.872)
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Beginning fund deficit, as ,restated
$071.055)
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Note 8 - Joint ~enture
Under Georgia law, the Government, in conjunction with the sixteen counties and fifty-four cities in east Georgia known
as the Central Savannah River Area (CSRA), is a member of the CSRA Regional Development Center (CSRA RDC). The
CSRA ROC is a public organization that assists local governments in planning for common needs, cooperating for mutual
benefit, and coordinating for sound regional development. The operations are mainly financed by membership dues and
financial assistance provided by the State of Georgia. Membership in the CSRA RDC is required by the Official Code of
Georgia Annotated (O.C.G.A.) ~58-8-34 with annual dues based on a per capita amount. During the year ended December
31, 2000, the Government paid $104,652 in such dues, which was based on a per capita amount of$.5 5. The CSRA RDC
Board membership is composed of one city official, one county official, and one private sector individual from each county.
O.C.G.A. 958-8-39.1 provides that the Government is liable for any debts or obligations of the CSRA RDC. The
Comprehensive Annual Financial Report of the CSRA RDC may be obtained from:
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CSRA Regional Development Center
2123 Wrightsboro Road
Augusta, Georgia 30904-0800
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AUGUSTA, GEORGIA
Notes to Financial Statements - Concluded
December 31, 2000
Note 9 - Hotellmotellodglng tax
The Government has levied a 6% lodging tax. A summary of the transactions for the year ended December 31, 2000
follows:
Lodging tax receipts
$2,785,487
Disbursements to the Augusta-Richmond County Coliseum
Authority, Augusta Convention and Visitors Bureau, and the
Augusta Museum for promotion of tourism
2,785.487
Balance of lodging tax funds on hand at end of year
$
The Government has received audit reports from the Augusta-Richmond County Coliseum Authority, Augusta Convention
and Visitors Bureau, and the Augusta Museum covering the lodging tax monies. The subcontractor's expenditures were
for promotion of tourism as required by a.C.G.A. 48-13-51.
Note 10 - New reporting standard
In June 1999, the Governmental Accounting Standards Board (GAS B) issued Statement 34 "Basic Financial Statements
and Management's Discussion and Analysis for State and Local Governments." This Statement establishes new financial
reporting requirements for state and local governments throughout the United States. When implemented, it will require
new information and restructure much ofthe information that governments have presented in the past. Comparability with
reports issued in all prior years will be affected. The Government is required to implement this standard for the fiscal year
ending December 31,2002. The Government has not yet determined the full impact that adoption ofGASB Statement 34
will have on the financial statements.
d?'
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Pension Plan Required Supplementary Information .
44
AUGUSTA, GEORGIA I
Defined Benefit Pension Trusts - Required Supplementary Information I
December 31,2000
A. ~chedules of funding progress I
1945 Plan I
Actuarial (Funded) (F AAL)
Accrued Unfunded UAAL as I
Actuarial Actuarial LiabiliJ:y AAL a%of
Valuation Value of AAL (F AAL) Funded Covered Covered
Date Assets Entry Age UAAL Ratio Payroll Payroll
01/01/91 $ 9,055,522 $ 8,084,072 $( 971,450) 112% $ 670,286 ( 145)% 01
01/01/93 10,044,942 8,595,027 (1,449,915) 117 620,412 ( 234)
01/01/94 10,047,526 8,927,649 (1,119,877) 113 606,450 ( 185) I
01101/95 9,936,022 9,440,717 ( 495,305) 105 598,795 ( 83)
01/01/96 11,537,840 9,566,390 (1,971,450) 121 629,034 ( 313)
01/01/98 13,934,975 9,431,701 (4,503,274) 148 160,888 (2,799)
01/01/99 13,760,620 12,535,885 . (1,224,735) 110 598,795 ( 205) I
01/0 1/00 13,038,384 12,251,489 ( 786,895) 106 168,818 ( 466)
1977 Plan I
01/01/91 $ 3,018,241 $ 1,430,898 $(1,587,343) 211% $ 3,772,441 ( 42)%
01/01/93 3,892,816 1,937,061 (1,955,755) 201 4,607,419 ( 42) I
01/0 1/94 4,262,572 2,813,432 (1,449,140) 152 5,180,438 ( 28)
01/01/95 4,439,451 3,333,577 (1,105,874) 133 6,797,338 ( 16)
01/01/96 5,446,380 4,332,024 (1,114,356) 126 8,952,224 ( 12)
o 1/0 1/97 6,285,732 5,510,585 ( 775,147) 114 11,509,974 ( 7) I
01/0 1/99 9,976,793 14,137,712 4,160,919 71 24,454,857 17
01/01/00 10,836,439 15,060,421 4,223,982 72 21,709,421 19
General Pension Plan I
12/31/93 $ $ 629,859 $ 629,859 $
12/31/94 619,418 619,418 I
12/31/95 587,797 587,797
12/31/96 564,008 564,008
12/31/97 637,605 637,605 I
12/31/98 533,575 533,575
12/31/99 511,305 511,305
12/31/00 524,410 524,410 I
Policemen's Pension Plan
12/31/93 $ $ 528,904 $ 528,904 $ I
12131/94 437,814 437,814
12/31/95 422,070 422,070
12/31/96 417,725 417,725 I
12/31/97 391,153 391,153
12'31/98 - 389,072 389,072
12/31/99 246,783 246,783 I
12131/00 246,217 246,217
45 I
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AUGUSTA, GEORGIA
I Defined Benefit Pension Trusts - Required Supplementary Information - Continued
. December 31, 2000
I
A. Schedules of funding progress (Continued)
I Firemen's Pension Plan
Actuarial (Funded) (FAAL)
I Accrued Unfunded UAAL as
Actuarial Actuarial Liability AAL a%of
Valuation Value of AAL (FAAL) Funded Covered Covered
Date Assets EntrY Age UAAL Ratio Payroll Payroll
I 12/31/93 $ $ 1,475,590 $ 1,475,590 - % $ - %
12131/94 1,342,821 1,342,821
I 12/31/95 1,296,843 1,296,843
12/31/96 1,202,831 1,202,831
12/31/97 1,507,501 1,507,501
12131/98 1,479,472 1,479,472
I 12131/99 1,276,044 1,276,044
12131/00 1,258,550 1,258,550
I City Employees' Pension Plan
12/31/93 $ $ 2,960,183 $ 2,960,183 - % $ - %
I 12/31/94 2,704,129 2,704,129
12/31/95 2,598,066 2,598,066
12/31/96 2,584,786 2,584,786
12/31197 2,418,723 2,418,723
I 12131/98 2,266,704 2,266,704
12/31/99 2,060,501 2,060,501
12/31/00 1,911,904 1,911,904
I General Retirement Plan (Citv 1949)
01/01/93 $47,314,256 $38,551,529 $( 8,762,727) 123% $ 7,397,577 (119)%
I 01101/94 49,875,350 36,456,408 (13,418,942) 137 7,243,580 (185)
01101/95 47,110,074 39,699,516 ( 8,010,558) 120 7,053,091 (114)
o 1/0 1/96 56,004,033 41,587,715 (14,416,318) 135 6,345,073 (227)
I 01/0 1/97 59,413,476 42,712,240 (16,701,236) 139 5,165,172 (323)
01/01/99 71,138,815 51,388,074 (19,750,741) 138 5,794,554 (341)
01/01/00 70,974,830 54,306,953 (16,667,877) 131 5,112,578 (326)
I GMEBS
03/01/94 $ 2,754,918 $ 2,903,208 $ 148,290 95% $10,375,830 1.0%
I 03/01/95 3,351,907 3,315,936 ( 35,971) 101 10,657,439 ( .3)
03/01/96 3,731,118 3,568,982 ( 162,136) 105 9,369,684 ( 2.0)
03/01/97 4,144,704 5,312,277 1,167,573 78 8,082,062 14.0
I 03/01/98 4,609,848 5,756,304 1,146,456 80 8,913,934 13.0
03/01/00 5,559,655 6,422,501 862,846 86 7,719,739 11.2
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I 46
AUGUST A, GEORGIA I
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
December 31,2000 I
B. Schedules of employer contributions I
1945 Plan
Annual I
Fiscal Required Percentage
~ Contribution Contributed
1993 $ - % I
1994
1995
1996 I
1998
1999
2000
1977 Plan I
1993 $ - %
1994
1995 I
1996
1997 600,260 100
1998 897,930 100 I
1999 1,124,928 100
2000 940,054 100
General Pension Plan I
1993 $ 127,642 100%
1994 111,109 100
1995 125,174 100 I
1996 125,874 100
1997 139,861 100
1998 107,338 100 I
1999 113,807 100
2000 102,476 100
Policemen's Pension Plan I
1993 $ 85,487 100%
1994 80,866 100
1995 69,407 100 I
1996 69,407 100
1997 79,952 100
1998 63,169 100
1999 53,823 100 I
2000 44,880 100
Firemen's Pension Plan I
1993 $ 223,387 100%
1994 212,392 100
1995 204,492 100 I
1996 200,757 100
1997 249,706 _ 100
1998 237,914 100
1999 240,623 100 I
2000 205,435 100
47 I
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AUGUSTA, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
December 31, 2000
B. Schedules of employer contributions (C~ntlnued)
City Emnlovees' Pension Plan
Annual
Fiscal Required Percentage
Year Contribution Contributed
1993 $442,423 100%
1994 415,480 100
1995 408,999 100
1996 369,477 100
1997 409,881 100
1998 331,619 100
1999 348,792 100
2000 302,169 100
General Retirement Plan (City 1949)
1993 $ - %
1994
1995
1996
1997
1998
1999
2000
GMEBS
1993 $216,604 100%
1994 232,298 100
1995 106,440 100
1996 187,548 100
1997 197,167 100
1998 214,536 100
1999 191,385 100
2000 204,576 100
C. Notes to required supplementary Information
1945 Plan
197TPlan
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
1/1/00
Attained age aggregate
Level percentage of payroll
Average future working lifetime
Market value
1/1100 .
Attained age aggregate
Level percentage of payroll
Average future working lifetime
Market value
8%
5%
5%
5%
8%
5%
5%
5%
48
AUGUSTA, GEORGIA
I
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
December 31,2000
C. Notes to required supplementary information (Continued)
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
General
Pension Plan
12131/00
Actuarial present value of total
projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
Firemen's
Pension Plan
12/31/00
Actuarial present value of total
projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
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Policemen's
Pension Plan
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12/31/00
Actuarial present value of
total projected benefits
N/A
N/A
N/A
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8%
N/A
N/A
N/A
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City Employees'
Pension Plan
12/31/00
Actuarial present value of
total projected benefits
N/A
N/A
N/A
I
8%
N/A
N/A
N/A
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AUGUST A, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information - Concluded
I
December 31, 2000
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C. Notes to requ~red supplementary information (Continued)
I
Valuation date
Actuarial cost method
Amortization method
Amortization period
I
Actuarial asset valuation method
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Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
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General Retirement
Pension Plan (City 1949)
1/1/00
Aggregate cost method
Level percentage of payroll
Various periods to comply with
state law
The sum of the actuarial value of
assets on the preceding valuation
date, net contributions and
disbursements during the preceding
year, interest on the items calculated
using the valuation investment
return assumption, and 20% of the
difference between the market value
of asst:ts on the current valuation
date and the sum of the first three
items.
8.0%
5.5%
4.0%
4.0%
50
GMEBS
3/1/00
Projected unit credit
Level dollar
30 years open
Roll forward prior year's actuarial
value with contributions,
disbursements, and expected return
of investments, plus 10% of
investment gains (losses) during 10
prior years.
8%
5.5%
None
None
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Combining and Individual Fund
Financial Statements
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General Fund
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The General Fund is used to account for all oftl;te Government's fmancial resources except those resources that must
be accounted for in a special purpose fund. Current inflows are typically from revenue sources such as property taxes,
fmes, and penalties. Current outflows are generally related to the provision of various governmental services such as
health and welfare, public safety, and general governmental administration.
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General Fund - This fund is the general operating fund of the County. It is used for all fmancial resources except those
required to be accounted for in anothef fund.
Law EnforcemenfFund - This fund is a sub-fund of the General Fund. It accounts for property tax revenues from the
established mill rate fOf law enforcement, and other revenues, other fmancing sources, and expenditures related to law
enforcement.
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State Grants Fund - This fund is a sub-fund of the General Fund. It accounts for expenditures and receipts of general
state grants.
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Port Authority Fund - This fund is a sub-fund ofthe General Fund. It accounts for revenues, other financing sources,
and expenditures ofthe Augusta Port Authority. .
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Local Law Enforcement Block Grants Fund - This fund is a sub-fund of the General Fund. It accounts for receipts and
expenditures of a two year grant to fund five deputies and one purchasing clerk.
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See notes to financial statements.
I AUGUSTA, GEORGIA
I General Fund
Combining Statement of Revenues, Expenditures
I and Changes In Fund Balances (Deficits)
Year Ended December 31, 2000
I Local Law
Law State Port Enforcement Totals
I General Enforc~ment Grants Authoritv Block Grants 2000 1999
REVENUES
Taxes $24,357,217 $34,~38,253 $ $ - $ - $58,695,470 $55,873,456
Licenses and permits 1,262,625 1,262,625 2,333,684
I Use of money and property 3,006,912 3,006,912 2,590,066
Charges for services 12,789,374 1,157,001 84,573 14,030,948 12,638,668
Pines and fees 6,503,235 1,089,967 7,593,202 8,980,633
I Intergovernmental 1,209,155 1,331,392 687,221 3,227,768 2,799,911
Other 107.165 1.514 16.443 125.122 349.550
Total revenues 49.235.683 37.916,613 86.087 703.664 87.942.047 85.565.968
I EXPENDITURES
General government 14,279,383 4,460,411 18,739,794 18,4 I 3,862 .
Judicial 8,564,202 3,730 41,982 8,609,914 7,841,920
I Public safety 4,297,762 32,987,022 80,642 37,365,426 34,233,011
Public works 5,886,769 5,886,769 6,077,771
Health and welfare 2,920,935 2,920,935 4,223,130
I Culture and recreation 10,221,898 132,214 10,354,112 8,884,917
Housing and development 1,161,299 1,161,299 1,005,496
Debt service 1,498,451 117,328 1,615,779 2,014,322
I Capital outlay 141,980 1,661,082 98,165 18,150 694,634 2,614,011 2,331,829
Other 121.580 614,816 736.396
Total expenditures 49,094.259 39.723,331 101.895 309,674 775.276 90.004.435 85,026.258
I Excess of revenues over
(under) expenditures 141,424 (1,806,718) (101,895) (223,587) ( 71,612) (2,062,388) 539,710
I OTHER FINANCING SOURCES (USES)
Operating transfers in 32,500 279,877 312,377 4,404,927
Operating transfers out ( 445.826) ( 445.826) (2.211.983)
I Excess or revenues over
(under) expendItures
I and other financing
sources (uses) ( 271,902) (1,806,718) (10 1,895) 56,290 ( 71,612) (2,195,837) 2,732.654
I Fund balances (deficits), beginning
of year, as previously reported 29,645,092 (1,144,782) (374,863) 201,258 ( 83,183) 28,243,522 25,510,868
Prior period adjustments - ( 87.872) ( 87.872)
Fund balances (deficits), beginning
I of year, restated 29.645.092 0.144.782) (374,863) . 20 1.258 (171.055) 28.155.650 25.510.868
Fund balances (deficits),
I end of year $29.373.190 $(2.951,500) $(476.758) $ 257,548$(242.667) $25.959.813 $28.243.522
I See notes to financial statements.
56
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AUGUSTA, GEORGIA
General Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31,1999)
See notes to financial statements.
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AUGUSTA, GEORGIA
Law Enforcement Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budgef(GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
See notes to financial statements.
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AUGUST A, GEORGIA
State Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Intergovernmental $ $ $ $
EXPENDITURES
General government 30,000 30,000
Judicial 7,500 3,730 3,770 3,087
Culture and recreation 6,500
Capital outlay 94.450 98.165 ( 3.715)
Total expenditures 131.950 10 1.895 30.055 9.587
Excess of revenues under expenditures (131,950) (101,895) 30,055 ( 9,587)
OTHER FINANCING SOURCES
Operating transfers in 131.950 (131.950)
Excess of revenues over expenditures and
financing sources $ (101,895) $(101.895)
Fund balance (deficit), beginning oryear (374.863) 065.276)
Fund balance (deficit), end of year $(476.758) $(374.863)
See notes to fmandaI statements.
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AUGUSTA, GEORGIA
Port Authority Fund
Statement of Revllnues, Expenditures and
Changes In Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(WIth Comparative Totals Cor the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Charges for services $ 85,650 $ 84,573 $( 1,077) $ 91,421
Other 5.000 1.514 ( 3.486) 198
Total revenues 90.650 86.087 ( 4.563) 91.619
EXPENDITURES
General government 62,659 41,982 20,677 43,524
Culture and recreation 190,590 132,214 58,376 115,404
Debt service 117,278 117,328 ( 50) 117,278
Capital outlay 18.150 18.150 59,952
Total expenditures 388.677 309,674 79.003 336.158
Excess of revenues under expenditures (298,027) (223,587) 74,440 (244,539)
OTHER FINANCING SOURCES
Operating transfers in 298.027 279.877 08.150) 279,877
Excess of revenues over expenditures and
other financing sources $ 56,290 $ 56.290 35,338
Fund balance, beginning oC year 201.258 165.920
Fund balance, end of year $ 257.548 $ 201.258
See notes to fmancial statements.
60
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AUGUSTA, GEORGIA
Local Law Enforcement Block Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable ) Actual
REVENUES
Use of money and property $ 27,832 $ $( 27,832) $ 34,211
Intergovernmental 472,423 687,221 214,798 395,528
Other 16.443 t 6.443
Total revenues 500.255 703.664 203.409 429.739
EXPENDITURES
Public safety 80,642 ( 80,642) 102,509
Capital outlay 895.783 694.634 201.149 96.408
Total expenditures 895.783 775.276 120.507 198.917
Excess of revenues under expenditures (395,528) ( 71,612) 323,916 230,822
OTHER FINANCING SOURCES
Operating transfers in 395.528 (395.528)
Excess of revenues under expenditures and
other financing sources $ ( 71,612) $( 71.612)
Fund balance (deficit), beginning of year, as previously
reported ( 83,183) (314,005)
Prior period adjustment ( 87 .872)
Fund balance (deficit), beginning of year, as restated 071.055) (314.005)
Fund balance (deficit), end of year $(242.667) $( 83.183)
See notes to financial statements.
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Special Revenue Funds
I
Special Revenue Funds are used to account for the proceeds from specific revenue sources which are legally restricted
to expenditures for specified purposes.
I
Urban Services District Fund - This fund accounts for n:venue primarily from ad valorem taxes from areas within the
former city limits and expenditures related to governmental services such as "Main Street", "Urban Street Lights", and
"Sanitation" .
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Emergencv Telephone System Fund - This fund accounts for the receipt and disbursement of revenues of the emergency
telephone response system.
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Capital Outlav Fund. This fund accounts for the disbursement of revenues for all capital expenditures in General Fund
departments. Capital expenditures are defIDed as any non-disposable item over $500 which includes vehicles, office
and computer equipment, communications equipment, building renovations and office furniture.
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Law Enforcement Fund - This fund accounts for revenue and expenditures of the Sheriff's Department and Jail.
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Fire Protection Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fITe protection
services in the unincorporated area only.
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Occupational Tax Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fire
protection services in the unincorporated area only.
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Special Assessment Fund. This fund accounts for the receipt and disbursement of street light assessment taxes for the
installation of street lights in the County.
Promotion!rourism Fund - This fund accounts for the receipt and disbursement of hotel/motel and beer/wine tax
revenues to the Augusta-Richmond County Convention & Visitors Bureau and the Augusta-Richmond County Coliseum
Authority.
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Housing and Neighborhood Development Fund - This fund accounts for the financing and construction of various
community development projects from grants received from the U.S. Department of Housing and Urban Development.
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Urban Develotlment Action Grant CUDAG) Fund - This fund accounts for loan transactions in relation to urban
development action grants. Repayments of initial grant revenue loaned to qualified recipients are restricted to additional
financing to qualified applicants.
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Downtown Development Authority Fund - This fund accounts for funding it receives from the County and from special
tax on downtown merchants.
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State Capital Grants Fund - This fund accounts for receipt and expenditure of the State Capital Grant, which is restricted
. for capital expenditures only.
Law Librarv Fund - This fund accounts for revenue and. expenditures of the Law Library.
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5% Crime Victim's Assistance Fund - This fund accounts for the 5% surcharge on certain fines with the proceeds used
for a victim's assistance program.
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Supplemental Juvenile Service Fund - This fund accounts for supervisory fees collected on juvenile cases.
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Building Insoection Fund - This fund accounts for building inzpection revenues and expenditures.
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Weed and Seed Federal Grant Fund - This fund accounts for a grant designed to target high risk areas for teens and weed
out the bad influences and sow the seed for a better life.
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ASSETS
Cash and cash equivalents
Receivables (net, where applicable, of
allowance for uncollectibles)
Taxes
Accounts
Loans
Interest
Intergovernmental
Restricted assets
Sinking fund account
Due from other funds
Due from (to) other Special Revenue
Funds
Total assets
LIABILITIES AND FUND BALANCES
(DEFICITS)
AUGUSTA, GEORGIA
Special Revenue Funds
Combining Balance Sheet
December 31, 2000
Urban Emergency
Services Telephone Capital Law Fire Occupational .
District System Outlay Enforcement Protection Tax
$ 491,144 $248,136 $3,036,600 $325,582 $ 9,977,691 $
1,327,778 481,690 258,964
10,000 337,572 1,890
42,920
5,627
1,307,069 85,734
510,006 769,478 170,723
-
$3.694.544 $585.708 $4.373.502 $325.582 $10.407.378 $1.890
LIABILITIES
Accounts and other payables $ 33,573 $ 4,198 $ 36,858 $ 1,075 $ 48,527 $
Accrued interest
Due to other funds 998,437 479,377 402,429 1,890
Accrued salaries and vacation 8,854 44,399 345,216
Deferred revenue 773.798 265.816 135.899 8.337.163 -
-
TotalliabUities 1.814.662 48.597 782.051 136.974 9.133.335 U2Q
FUND BALANCES (DEFICITS)
Reserved for encumbrances 429 166,544 149,928 114,631
Reserved for wireless phase 400,056
Unreserved - designated for
risk benefit 250,000
Unreserved - undesignated 1.879.453 (29.489) 3.441.523 188.608 909.412 -
-
Total fund balances
(deficits) 1.879.882 537.111 3.591.451 188.608 1.274.043 -
-
Total liabilities and fund
balances (deficits) $3.694.544 $585.708 $4.373.502 $325.582 $10.407.378
See notes to fmancial statements.
$ 1.890
65
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AUGUST At GEORGIA
Special Revenue Funds
Combining Balance Sheet - Continued
December 31, 2000
5% Crime Supplemental
Victim's Juvenile
Assistance Service
Weed
and Seed
Federal
Grant
Building
Insnection
Totals
2000 1999
ASSETS
Cash and cash equivalents $481,766
Receivables, (net, where applicable of .
allowance for uncollectibles)
Taxes
Accounts 28,225
Loans
Interest
Intergovernmental
Restricted assets
Sinking fund account
Due from other funds 181
Due from (to) other Special Revenue
Funds
$
$17,854,080 $15,125,086
$27,621 $
2,333,217
409,589
3,867,322
57,684
1,392,803
1,253,319
163,479
3,961,942
57,684
1,813,459
2,900
537,434
1,507,931
519,803
2,211
Total assets
$510.172
$30.521 $
$27.960.060 $22.896.983
$
LIABILITIES AND FUND BALANCES
(DEFICITS)
LIABILITIES
Accounts and other payables $ 356 $ $ 415 $ $ 402,537 $ 958,436
Accrued interest 179,140 192,926
Due to other funds 263,100 59,281 3,521,716 3,121,751
Accrued salaries and vacation 6,605 17,484 1,066 438,639 315,521
Deferred revenue - 9.827.023 9.248.781
-
Total liabilities 6.961 - 280.999 60.347 14.369.055 13.837.415
-
FUND BALANCES (DEFICITS)
Reserved for encumbrances 1,911 982 816 503,327
Reserved for wireless phase 400,056
Unreserved - designated for
risk benefit 250,000 250,000
Unreserved - undesignated 501.300 30.521 (281.981) (61.163) 12.437.622 8.809.568
Total Cund balances
(deficits) 503.211 30.521 (280.999) (60.347) 13.591.005 9.059.568
Total liabilities and Cund
balances (deficits) $510.172 $30.521 $ $ $27.960.060 $22.896.983
67
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AUGUSTA, GEORGIA I
Special Revenue Funds I
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances (Deficits) - Continued
Year Ended December 31, 2000 I
Weed I
and Seed
Supplemental Building Federal Totals
Juvenile Service Insoection Grant 2000 1999
REVENUES I
Taxes $ $ $ $31,161,110 $ 29,454,957
Licenses and permits 747,139 2,532,314 1,673,930
Intergovernrnental 4,585,132 4,535,406 I
Charges for services 20,550 2,852,042 2,329,557
Fines and forfeitures 385,566 448,463
Investment income 956 613 579,530 553,304 I
Contributions and donations 250,142 7,553
Other - 458.438 524.629
-
Total revenues 21.506 747.139 613 42.804.274 39.527.799 I
EXPENDITURES
Current
General government 18,271 291,273 1,143,933 I
Judicial 804 228,379 128,330
Public safety 63,032 14,122,828 14,471,677
Public works 7,482,425 5,612,269 I
Health and welfare 104 40
Culture and recreation 325,795 305,145
Housing and development 763,566 9,101,833 8,688,450 01
Capital outlay 2,000 36 36,527 2,436,451 5,019,666
Debt service - 2.150.871 2.192.309
-
Total expenditures 2.804 781.873 99.559 36.139.959 37.561.819 I
Excess or revenues over
(under) expenditures 18,702 ( 34,734) (98,946) 6,664,315 1,965,980
OTHER FINANCING SOURCES I
(USES)
Operating transfers in 7,433,941 8,467,790
Operating transfers out - (9.566.819) nO,490.270) I
-
Excess or revenues over
(under) expenditures and
other financing sources I
(uses) 18,702 ( 34,734) (98,946) 4,531,437 ( 56,500)
Fund balances (deficits), beginning
of year .1.Lll2 (246.265) 38.599 9.059.568 9.116.068 I
Fund balances (deficits), end of year $30.521 $(280.999) $(60.347) $13.591.005 $ 9.059.568
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AUGUSTA, GEORGIA
Urban Services District Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals fOi' the Year Ended December 31,1999)
REVENUES
Taxes
Inve~entincon1e
Other
Budget
Variance
Favorable
Actual nJnfuvorabl~
1999
Actual
$13,810,940 $13,764,839
9,066
183.532
13.810.940 13.957.437
$( 46,101)
9,066
183.532
146.497
$13,101,078
1,127
174.263
13.276.468
Total revenues
EXPENDITURES
General government
Public works
Housing and development
Capital outlay
Debt service
Total expenditures
Excess of revenues over expenditures
38,129 68,426 ( 30,297) 52,212
4,675,506 4,540,340 135,166 4,512,580
88,466 65,685 22,781 33,127
120,000 67,093 52,907 146,459
1.457.643 337.073 1.120.570 493.649
--2.379.744 5.078.617 1.30(127 5.238.027
7,431,196 8,878,820 1,447,624 8,038,441
(7.431.196) (7.436.917) 5.721 (6.995.994)
$ 1,441,903 $1.453.345 1,042,447
437.979 ( 604.468)
$ 1.879.882 $ 437.979
OTHER FINANCING SOURCES (USES)
Operating transfel':l out
Excess of revenues over expenditures
and other financing sources (uses)
Fund balance (deficit), beginning of year
as previously reported
Fund balance, end of year
See notes to fmancial statements.
72
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AUGUSTA, GEORGIA
Emergency Telephone System Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) . Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Charges for services $2,671,000 $2,747,143 $ 76,143 $2,193,412
Investment income 16.996 16.996
Total revenues 2,671,000 2,764,139 93,139 2,193,412
EXPENDITURES
General government 494,644 123,756 370,888 261,993
Public safety 1,946,891 1,873,425 73,466 1,421,273
Capital outlay 209,465 78).67 131,198 59,469
Debt service 20.000 20.000
Total expenditures 2.671.000 2.075.448 595.552 1.742.735
Excess of revenues over expenditures 688,691 688,691 450,677
OTHER FINANCING SOURCES (USES)
Operating transfers in 74.142
Excess of revenues over expenditures
and other financing sources (uses) $ 688,691 $688.691 524,819
Fund balance (deficit), beginning of year ( 151.580) ( 676.399)
Fund balance (deficit), end of year $ 537.111 $( 151.580)
See notes to financial statements.
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AUGUSTA, GEORGIA
Capital Outlay Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (U nfavorab Ie) Actual
REVENUES
Taxes $ 1,189,820 $2,817,790 $1,627,970 $ 2,568,135
Intergovernmental 11,250 85,734 74,484 595,739
Charges for services 8,808 8,808 52,266
Investment incom'e 1,916 1,916 1,776
Other 10.000 ( 10.000) 7.390
Total revenues 1.211.070 2.914.248 1.703.178 3.225.306
EXPENDITURES
General government 95,789 773 95,016 58,877
Judicial 3,400 .3,400
Public safety 760 993 ( 233) 261
Public works 4,300 10,054 ( 5,754) 102
Culture and recreation 174,425 23,538 150,887 2,978
Housing and development 7,000 7,039. ( 39) 21,090
Capital outlay 1,310,218 1,654,100 ( 343,882) 4,246,642
Debt service 849.045 23.018 826.027
Total expenditures 2.444.937 1.719.515 725.422 4.329.950
Excess of revenues over (under) expenrlitures (1,233,867) 1,194,733 2,428,600 (1,104,644)
OTHER ~'INANCING SOURCES (USES)
Operating transfers in 1,233,867 814,903 ( 418,964) 1,724,286
Operating transfers out (1.571.776)
Excess of revenues over (under) expendItures
and other financing sources (uses) $ 2,009,636 $2.009.636 ( 952,134)
Fund .balance, begInning of year 1.581.815 2.533.949
Fund balance, end of year $3.591.451 $ 1.581.8 f5
See notes to financial statements.
74
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AUGUSTA, GEORGIA
Law Enforcement Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
See notes to fmandai statements.
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AUGUSTA, GEORGIA
Fire Protection Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(WIth Comparative Totals for the Year Ended December 31,1999)
REVENUES
Taxes
Intergovernmental
Charges for services
Investment income
Contributions and donations
Other
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
$ 9,259,407$ 9,311,617 $ 52,210 $ 8,310,623
. 7,500
3,500 3,500 29,862
50,000 360,885 310,885 368,106
64,6 11 66,610 1,999 7,553
33.675 252.148 218.473 27.389
9.407.693 9.994.760 587.067 8.751.033
666,003
13,849,056 14,043,375 (194,319) 12,928,319
48 104 ( 56) 40
403,345 529,411 (126,066) 522,490
551.375 55 1.375
14.803.824 14.572.890 230.934 14.116.852
(5,396,131) (4,578,130) 818,001 (5,365,819)
5,396,131 5,115,000 (281,131) 5,236,500
( 328.902) (328.902)
$ 207,968 $ 207.968 ( 129,319)
1.066.075 1.195.394
$ 1.274.043 $ 1.066.075
Total revenues
EXPENDITURES
General government
Public safety
Health and welfare
Capital outlay
Debt service
Total expenditures
Excess of revenues under expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Excess of revenues over (under) expenditures
and other financing sources (uses)
Fund balance, beginning of year
Fund balance, end of year
See notes tofmancial statements.
76
AUGUSTA, GEORGIA
Occupational Tax Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31, 1999)
REVENUES
Taxes
Licenses and permits
Charges for services
Other
Investment income
Total revenues
Variance
Favorable 1999
Budget Actual (Unfavorable ) Actual
$ - $ $ $ 19,451
1,922,500 1,785,175 (137,325) 1,673,930
57
13,738 13,738 1,665
2.087 2.087 22.193
1.922.500 1.80 1.000 (121.500) 1.717.296
EXPENDITURES
General government
12.063
Excess of revenues over expenditures
1,922,500 1,801,000 (121,500)
1,705,233
OTHER FINANCING USES
Operating transfers in
Operating transfers out
328,902
(1.922.500) (1.801.000)
328,902
121.500
0.922.500)
Excess of revenues over (under) expenditures
and other financing uses $
328,902 $ 328.902
( 217,267)
Fund balance (deficit), beginning of year
( 328.902)
( 111.635)
Fund balance (deficit), end of year
$
$( 328.902)
See notes to fmancial statements.
77
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AUGUSTA, GEORGIA
Special Assessment Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
REVENUES
Taxes
Charges for services
Total revenues
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
$1,328,680 $1,161,212 $(167,468) $1,092,670
30.958
1.328.680 1.161.212 067.468) 1.123.628
1,318,680 1,058,606 260,074 1,099,587
10.000 20.102 ( 10.102) 13.747
1.328.680 1.078.708 249.972 1.113.334
$ 82,504 $ 82.504 10,294
80.590 70.296
$ 163.094 $ 80.590
EXPENDITURES
Public works
Capital outlay
Total expenditures
Excess of revenues over expenditures
Fund balance, beginning of year
Fund balance, end of year
See notes to fmancial statements.
78
AUGUSTA, GEORGIA
Promotionrrourism Fund
Statement oCRevenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Taxes $3.715.000 $3.669.836 $(45.164) $3.918.757
EXPENDITURES
Culture and recreation
Housing and development
Total expenditures
302,257
3.377.770
3.680.027
( 2,257)
37.230
34.973
302,167
3.587.121
3.889.288 .-
300,000
3.415.000
3.715.000
Excess oC revenues over (under) expenditures $
(10,191) $(10.190
29,469
Fund balance, beginning of year
33.644
4.175
Fund balance, end of year
$ 23.453
$ 33.644
See notes to financial statements.
79
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AUGUSTA, GEORGIA
Housing and Neighborhood Development Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
REVENUES
Intergovernmental
Investment income
Other
Budget
Variance
Favorable
Actual (Unfavorable)
1999
Actual
$11,402,367 $4,499,398 $(6,902,969)
70,369 70,369
204,203 204.203
11.402.367 4.773.970 (6.628.397)
$3,816,108
56,256
227.170
4.099.534
Total revenues
EXPENDITURES
General government
Housing and development
Capital outlay
Debt service
Total expenditures
67,213 67,213 67,213
11,329,154 4,752,373 6,576,781 4,222,899
8,786 12,018 ( 3,232)
170.969 ( 170.969)
11.405.153 5.002.573 6.402.580 4.290.112
( 2,786) (22~,603) ( 225,817) ( 190,578)
2.786 ( 2.786) 262.237
( 228,603) $( 228.603) 71,659
1.130.216 1.058.557
$ 901.613 $1.130.216
Excess of revenues under expenditures
OTHER FINANCING SOURCES
Operating transfers in
Excess of revenues over (under) expenditures
and other financing sources $
. Fund balance, beginning of year
Fund balance, end oCyear
See notes to financial statements.
80
Excess of revenues over (under) expenditures
and other financing sources $
1.000.000 135.130 864.870 599.397
(1,000,000) ( 63,829) 936,171 ( 442,265)
1.000.000 ( 1.000.000) 508.689
( 63,829) $( 63.829) 66,424
5.031.039 4.964.615
$4.967.210 $5.031.039
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AUGUSTA, GEORGIA
Urban Development Action Grant Fund (UDAG)
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(Witb Comparative Totals for the Year Ended December 31,1999)
Total revenues
Variance
Favorable 1999
Budget Actual (Unfavorable ) Actual
$ $ 71,301 $ 71,301 $ 70,380
86.752
71.301 71.301 157.132
REVENUES
Investment income
Other
EXPENDITURES
Housing and development
Excess of revenues under expenditures
OTHER FINANCING SOURCES
Operating transfers in
Fund balance, beginning of year
Fund balances, end of year
See notes to [mancial statements.
81
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AUGUST A, GEORGIA
Downtown Development Authority Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31, 1999)
REVENUES
Taxes
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
$ 445.400 $ 435.816 $( 9.584) $ 444.243
12,293 (12,293) . 2,102
270 ( 270) 1,128
1.620.536 1.619.811 725 1.698.660
1.620.536 1.632.374 (11.838) 1.701.890
(1,175,136) (1,196,558) (21,422) (1,257,647)
1.175.136 1.175.136 661.936
$ ( 21,422) $(21.422) ( 595,711)
( 84.739) 510.972
$( 106.161) $( 84.739)
EXPENDITURES
Geneml government
Housing and development
Debt service
Total expenditures
Excess of revenues under expenditures
OTHER FINANCING SOURCES
Operating transfers in
Excess of revenues under expenditures and
other financing sources
Fund balance (deficit), beginning of year
Fund balance (deficit), end oryear
See notes to financial statements.
82
AUGUSTA, GEORGIA
State Capital Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31,1999)
Budget
Fund balance, beginning of year
Fund balance, end of year
See notes to fmancial statements.
83
Variance
Favorable
Actual (Unfavorable)
$ 665
$~
1999
Actual
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$~
$ 665
=
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AUGUSTA, GEORGIA
Law Library Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31,1999)
REVENUES
Fines and forfeitures
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
$ 47.910 $ $(47.910) $--=-
541 ( 541) 893
41,871 12,409 29,462 2,443
6.039 6.064 ( 25) -
-
47.910 19.014 28.896 3.336
$ (19,014) $(19.014) (3,336)
( 3.336) -
-
$(22.350) $(3.336)
EXPENDITURES
General government
1udicial
Capital outlay
Total expenditures
Excess of revenues under expenditures
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
See notes to financial statements.
84
AUGUSTA, GEORGIA
5% Crime Victim's Assistance Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Fines and forfeitures $401,130 $385,566 $(15,564) $448,463
Investment income 19.881 19.881 13.892
Total revenues 401.130 405.447 4.317 462.355
EXPENDITURES
General government 176,643 176,643
Judicial 200,562 215,166 (14,604) 125,887
Capital outlay 23.925 20.856 3.069 2.682
Total expenditures 401.130 236.022 165.108 128.569
Excess of revenues over expenditures $ 169,425 $169.425 333,786
Fund balance, beginning of year 333.786
Fund balance, end of year $503.211 $333.786
See notes to financial statements.
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AUGUSTA, GEORGIA
Supplemental Juvenile Service Fund
Statement oCRevenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,2000
. (With Comparative Totals Cor the Year Ended December 31,1999)
Variance
Favorable
Budget Actual (Unfavorable )
REVENUES
Charges for services $7,500 $20,550 $13,050
Investment income - ~ -.ill
-
Total revenues 7.500 21.506 14.006
EXPENDITURES
General government 7,500 7,500
Iudicial 804 ( 804)
Capital outlay - 2.000 !2..QQQ.)
-
Total expenditures 7.500 2.804 4.696
Excess of revenues over expenditures $ - 18,702 $18.702
=
Fund balance, beginning of year 11.819
Fund balance, end of year $30.521
See notes to financial statements.
86
1999
Actual
$11,600
--.n2.
11.819
11,819
$~
AUGUSTA, GEORGIA
Building Inspection Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Dudget (GAAP Basis) and Actual
Year Ended December 31, 2000
(With Comparative Totals for the Year Ended December 31.1999)
Budget
Variance
Favorable
Actual (Unfavorable)
REVENUES
Licenses and permits
$786.464 $ 747.139 $(39.325)
EXPENDITURES
General government
Housing and development
Capital outlay
Total expenditures
18,271 (18,271)
786,464 763,566 22,898
36 ( 36)
786.464 781.873 4.591
$ ( 34,734) $(34.734)
(246.265)
$(280.999)
Excess of revenues under expenditures
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
See notes to financial statements.
87
1999
Actual
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$
22,577
223,688
246.265
(246,265)
$(246.265)
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AUGUSTA, GEORGIA
Weed and Seed Federal Grant Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) an'd Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Intergovernmental $133,941 $ $(133,941) $116,059
Investment income 613 613 1.091
Total revenues 133.941 613 033.328) 117.150
EXPENDITURES
Public safety 128,890 63,032 65,858 77,117
Capital outlay 36,527 ( 36,527) 1,434
Debt service 34.961 34.961
Total expenditures 163.851 99.559 64.292 78.55 I
Excess of revenues over (under) expenditures (29,910) (98,946) ( 69,036) 38,599
OTHER FINANCING SOURCES
Operating transfers in 29.910 ( 29.9 to)
Excess of revenues over (under) expenditures $ (98,946) $( 98,946) 38,599
Fund balance, beginning of year 38.599
Fund balance (deficit), end of year $(60.347) $ 38.599
See notes to [mancial statements.
88
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Debt Service Funds
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The Debt Service Funds are used to accountJor resources that will be used to service generallong-tenn debt that is
recorded in the General Long-Term Debt Account Group. In general, Debt Service Funds are established only if legally
required or when resources are being accumulated to meet principal and interest payments that will be made in future
periods.
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Debt Service Fund - This fund accounts for general obligation bonds and notes payable and any other debts not recorded
in the Enterprise Funds. .
Urban Debt Service Fund - This fund accounts for general obligation bonds related to the fonner City of Augusta.
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90
Total assets
Urban
Debt Debt Totals
Service Service 2000 1999
$ 509,111 $510,237 $1,019,348 $1,083,561
158,713 155,941 314,654 178,314
645 645
965,200 965,200 896,800
151,861 151,861 143,982
1,341,051 1,341,051 1,271,966
67.657 53.825 121.482
$3.193.593 $720.648 $3.914.241 $3.574.623
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AUGUSTA, GEORGIA
Debt Service Funds
Combining Balance Sheet
December 31,2000
ASSETS
Cash and cash equivalents
Receivables (net of allowances for uncollectibles)
Taxes
Accounts receivable
Prepaid expenses
Certificates of participation investments
Acquisition/construction account
Reserve account
Due from other funds
LIABILITIES AND FUND BALANCES
LIABILITIES
Deferred revenues
TotalUabilities and fund balances
$ 86.174 $ 81.478 $ 168.252 $ 151.650
965,200 965,200 896,800
2.141.619 639.170 2.780.789 2.526.173
3.106.819 639.170 3.745.989 3.422.973
$3.193.593 $720.648 $3.914.241 $3.574.623
FUND BALANCES
Reserved for inventory/prepaid expenses
Reserved for debt service
Total fund balances
See notes to financial statements.
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AUGUSTA, GEORGIA
Debt Service Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31,2000
REVENUES
Taxes
Charges for services
Use of money and property
Total revenues
Urban
Debt Debt Totals
Service Service 2000 1999
$ 923,260 $630,271 $1,553,531 $1,387,997
14,500
118.845 19,265 138.110. 190,290
1.042.1 05 649.536 1.691.641 1.592,787
972,000 396,625 l.368.625 l.356.100
70,105 252,911 323,016 236,687
EXPENDITURES
Debt service
Excess of revenues over expenditures
OTHER FINANCING SOURCES
Operating transfers in
Excess of revenues over expenditures and
other financing sources
70,105
252,911 323,016 236,687
Fund balances, beginning of year
3,036.714
386,259 3.422.973 3.186.286
Fund balances, end of year
$3,106,819 $639.170 $3.745.989 $3.422.973
See notes to financial statements.
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AUGUSTA, GEORGIA
Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance-
Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Taxes $ $ 923,260 $ 923,260 $ 801,848
Charges for services 14,500
Use of money and property - 118.845 118.845 175.666
-
Total revenues - 1.042.1 05 1.042.1 05 992.014
-
EXPENDITURES
Debt service - 972.000 ( 972.000) 941.600
-
Excess of revenues over expenditures $ - 70,105 $ 70.105 50,414
=
Fund balance, beginning of year 3.036.714 2.986.300
Fund balance, end oCyear $3.106.819 $3.036.714
See notes to financial statements.
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AUGUSTA, GEORGIA
Urban Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance-
Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
REVENUES
Taxes $620,100 $630,271 $ 10,171 $478,876
Use of money and property 19.265 19.265 6.523
Total revenues 620,100 649,536 29,436 485,399
EXPENDITURES
Debt service 620.100 396.625 223.475 435.553
Excess of revenues over expenditures 252,911 252,911 49,846
OTHER FINANCING SOURCES
Operating transfers in 3.180
Excess of revenues over expenditures and
other financing sources $ 252,911 $252.911 53,026
Fund balance, beginning of year 386.259 146.960
Fund balance, end of year $639.170 $199.986
See notes to financial statements.
94
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Capital Projects Funds
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The acquisition or construction of capital projects, other than those fmanced by Enterprise Funds, Internal Service
Funds, or Trust Funds, may be accounted for in a Capital Projects Fund. Usually a Capital Projects Fund is used to
account for major capital expenditures, such as the construction of civic centers, libraries, and general administrative
service buildings. The acquisition of other capital assets, such as machinery, furniture, and vehicles, is usually
accounted for in the ftmd that is responsible for the financing of the expenditure.
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Community Development Fund - This fund accounts for the financing and construction of various community
development projects. Financing is provided by grants received from the u.s. Department ofHUD.
Special Sales Tax Fund - This fund accounts for fmancing and construction of various road improvement projects.
Financing is provided by receipts from a 1987 special one percent local option sales tax referendum.
Special Sales Tax Phase II Fund - This fund accounts for fmancing and construction of various construction and road
improvements, drainage, jail improvements, and museums. Financing is to be provided by receipts from a 1991 special
one percent local option sales tax referendum.
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Special Sales Tax Phase III Fund - This fund was established to account for expenditures specifically budgeted from
revenues from the one cent sales tax (Phase Ill) collected from the years 1996 - 2000 to be used primarily for public
works, recreation and outside agency projects.
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96
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Community Special Sales I
Development Tax
$244,833 $4,011,951 I
153,499 I
$244.833 $4.165.450 I
I
$ $ 15
IS I
390,669 I
3,774,766
244.833 I
244.833 4.165.435
$244.833 $4,165.450 I
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AUGUSTA, GEORGIA
Capital Projects Funds
Combining Balance Sheet
December 31, 2000
ASSETS
Cash and investments
Receivables:
Accounts
Interest
Prepaid items
Due from other funds
Total assets
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts and other payables
Accrued salaries and vacation
Due to other funds
Totalliabllities
FUND BALANCES
Reserved for encumbrances
Reserved for special sales tax projects
Reserved for inventory/prepaid expenses
Unreserved - designated for capital improvements
Total fund balances
Total liabilities and fund balances
See notes to fmancial statements.
". ...... ...... ................ ....,.............................................................;.............:..,.......................:.........
AUGUSTA, GEORGIA
Capital Projects Funds
Combining Statement of Revenues, Expenditures
and Changes In Fund Balances
Year Ended December 31,2000
Commuriity
Oevelooment
REVENUES
Taxes
Use of money and property
Intergovernmental- Cost reimbursements from state
Other
$
Total revenues
EXPENDITURES
General government
Public safety
Public works
Health & welfare
Culture/recreation
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING USES
Operating transfers in (out)
Excess of revenues over (under) expenditures and other
financing uses
Fund balances, beginning of year
244.833
Fund balances, end of year
$244.833
See notes to fmancial statements.
99
Special Sales
Tax
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I
$
318,106
154,262
472.368
2,189
421.625
423.814
48,554
( 978.100)
( 929,546)
5.094.981
$4.165.435
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I
I Special Special
Sales Tax Sales Tax Totals
I Phase II Phase III 2000 1999
$ $30,760,815 $30,760,8i5 $25,053,136
I 1,037,346 3,085,071 4,440,523 2,974,690
135,028 1,228,291 1,517,581 1,439,261
725 725 634
I 1.172.374 35.074.902 36.719.644 .29.467.721
I 708,943 708,943
20,550
154,228 2,981,479 3,137,896 2,171,174
I 1,874,065
392,955 392,955 284,439
1.305.135 9.409.070 11.135.830 26.193.805
I 1.459.363 13.492.447 15.375.624 30.544.033
( 286,989) 21,582,455 21,344,020 (1,076,312)
I
(2.231.3 71) (3.209.471 ) ( 765.237)
I ( 286,989) 19,351,084 18,134,549 ( 1,841,549)
I 17.173.859 40.760.487 63.274.160 65.115.709
$16.886.870 $60.11 1.571 $81.408.709 $63.274.160
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I 100
AUGUSTA, GEORGIA
Special Sales Tax Fund
Actual
Variance
Favorable
(Unfavorable)
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Statement of Revenues, Expenditures and
Changes In Fund Balance - Budge.t (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31, 1999)
REVENUES
Use of money and property
Cost reimbursements
Total revenues
EXPENDITURES
Public works
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Excess of revenues over (under) expenditures
and other financing sources (uses)
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
Budget
$
115,714
1.379.607
1.495.321
(1,495,321)
1,495,321
$
101
1999
Actual
$ 318,106 $
154.262
472.368
318,106 $ 261,009
154.262 14.119
472.368 275.128
2,189 113,525 25,454
421.625 957.982 460.321
423.814 1.071.507 485.775
48,554 1,543,875 ( 210,647)
(1,495,321)
( 978.1 00) ( 978.100)
(929,546) $( 929.546) ( 210,647)
5.094.981 5.305.628
$4.165.435 $5.094.981
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AUGUSTA, GEORGIA
Special Sales Tax Phase II Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
. Year Ended December 31,2000 .
(With Comparative Totals Cor the Year Ended December 31,1999)
OTHER FINANCING SOURCES
Operating transfers in
12.032.492
02.032.492)
Excess of revenues under expenditures $
(286,989) $( 286.989)
Fund balance, beginning of year
17.173.859
Fund balance, end of year
$16.886.870
See notes to fmancial statements.
102
(2,302,190)
19.476.049
$17.173.859
... .... ............'.......'.. ............ .' ................1.. ...... .'...'.............. .,................. . .....
Excess of revenues over expenditures
and other fmancing sources (uses)
Variance
Favorable 1999
Budget Actual (Unfavorable) Actual
$ 38,458,452 $30,760,815 $( 7,697,637) $25,053,136
3,000,000 3,085,071 85,071 1,810,835
369,681 1,228,291 858,610 1,404,934
725 725 276
41.828.133 35.074.902 ( 6.753.23 1) 28.269 .181
687,009 708,943 ( 221,934)
7,993,561 2,981,479 5,012,082 1,872,443
1,874,065
1,249,184 392,955 856,229 284,439
57.361.609 9.409.070 47.952.539 22.801.709
67.291.363 13.492.447 53.598.916 26.832.656
(25,463,230) 21,582,455 46;845,685 1,436,525
25.463.230 (2,231.371) (27.494.601) ( 765.237)
$ 19,351,084 $ 19.351.084 671,288
40.760.487 40.089.199
$60.111.571 $40.760.487
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AUGUSTA, GEORGIA
Special Sales Tax Phase ill Fund
Statement of Revenues, Expenditures and
Changes In Fund Balance. Budget (GAAP Basis) and Actual
Year Ended December 31,2000
(With Comparative Totals for the Year Ended December 31,1999)
REVENUES
Taxes
Use of money and property
Cost reimbursement
Other
Total revenues
EXPENDITURES
General government
Public works
Health & welfare
Culture/recreation
Capital outlay
Total expenditures.
Excess of revenues over (under)
expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in (out)
Fund balance, beginning of year
Fund balance, end oryear
See notes to fmancial statements.
103
- .~ .....' ,....,..... ....... ..~.._.. .....6.........:,..~.........,..
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Enterprise Funds
I
Enterprise Funds are generally established if the intent of the governing body is that the cost of providing goods or
services is financed or recovered primarily thrQugh user charges or if the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public
policy, accountability, or other purposes.
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Waste ManalZement Fund - This fund accounts for the provision of landfill services to residents and industries of the
County. All activities necessary to provide such services are accounted for in this fund including, but not limited to,
administration, operations, billing and collection.
Water and Sewer Fund - This fund accounts for the provision of water and sewer services to residents of the County.
All activities necessary to provide such services are accounted for in this fund, including, but not limited to,
administration, operations, maintenance, financing and related debt service and billing and collection.
1
I
Augusta Regional Airport at Bush Field Fund - This fund accounts for the operations of Augusta Regional Airport at
Bush Field, the only airport within the County from which service from the major airlines is available.
Municipal Golf Course Fund - This fund accounts for the operation of th.e Municipal Golf Course, an IS-hole golf
course located within the city limits.
I
Transit Fund - This fund accounts for the operations ofthe Augusta Public Transit which provides scheduled bus service
within Richmond and Columbia counties.
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Daniel Field Airport Fund - This fund accounts for revenue and expenditures related to Daniel Field Airport.
Old Government House Fund - This fund accounts for the operations of the Old Government House, a historic building
within the city limits. The house is available for short-term rentals.
Newman Tennis Center Fund - This fund accounts for receipt and expenditures related to the operations at Newman
Tennis Center.
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104
AUGUSTA, GEORGIA
Enterprise Funds
Combining Balance Sheet
December 31,2000
ASSETS
CURRENT ASSETS
Cash and temporary investments
Investments
Receivables (net of allowances for uncollectibles)
Accounts
Interest
Intergovernmental
Prepaid expenses
Inventory
Due from other funds (current portion)
Total current assets
RESTRICTED ASSETS
Revenue bond cash and cash equivalents:
Construction account
Current debt service account
Sinking Fund
Total restricted assets
PROPERTY, PLANT AND EQUIPMENT
(net of accumulated depreciation)
OTHER ASSETS
Deferred bond issuance costs
Revenue bond discount
Long-term portion - due from other funds
Total other assets
Total assets
105
Waste
Management
$ 4,314,497
301,955
82.485
4.698.937
Water
and Sewer
Augusta Regional
Airport at
Bush Field
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$ 23,442,118 $ 9,737,547
1,352,913
3,785,840
33,211
1,112,531
33,728
95,883
1,326,049 180,350
3.032.010 452.229
32.972.141 11.612.268
104,517,906
4,873,604
1.675.937 255.152
111.067.447 255.152
5.870.800 178.946.242 23.384.782
2,499,101
4,014,718
479.167
6.513.819 479.167
$10.569.737 $329.499.649 $35.731.369
AUGUSTA, GEORGIA
Enterprise Funds
Combining Balance Sheet - Continued
December 31,2000
LIABILITIES AND FUND EQUITY
CURRENT LIABILITIES
Accounts and other payables
Accrued interest
Due to other funds
Accrued salaries and vacation
Notes payable - current
Total current liabilities
CURRENT LIABILITffiS (payable from restricted assets)
Accrued revenue bond interest
Revenue bonds payable. current
Customer deposits
Total current liabilities (payable from restricted assets)
LONG-TERM LIABILITIES
Revenue bonds payable
Notes payable
Certificates of Participation
Closure/postclosure accrual
Total long-term liabilities
Total liabilities
FUND EQUITY
Contributed capital
Retained earnings (deficits)
Reserved for revenue bond debt
Unreserved
.Total retained earnings (deficits)
Total fund equity
Total liabilities and fund equity
See notes to financial statements.
107
Waste
Management
$ 110,973
14,055
23,261
148.289
60.921
60.921
8.100.000
8.100.000
8.309.210
1.741.644
518.883
518.883
2.260.527
$10.569.737
Water'
and Sewer
$
665,327 $
2,632,427
13,612,400
171,283
1.143.440
18.224.877
1,190,000
1.190.000
161,470,054
18,888,695
180.358.749
199.773.626
Augusta Regional
Airport at
Bush Field
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199,489
3,472
1,821,153
68,466
2.092.580
85,000
85.000
85,000
85.000
2.262.580
41.896.587 10.980.252
390,234
87.439.202 22.488.531
87.829.436 22.488.537
129.726.023 33.468.789
$329.499.649 $35.731.369
" . .... '" .. . ...... '. ...... ................................... '.' . -......... .....
,no
AUGUSTA, GEORGIA
Enterprise Funds
Combining Statement of Revenues, Expenses
and Changes in Retained Earnings (Deficits)
Year Ended December 31,2000
Waste
Management
Augusta Regional
Water Airport at
and Sewer Bush Field
OPERATING REVENUES
Charges and fees
$ 4.638.095 $34.806.812 $10.034.036
743,724 5,144,857 2,535,847
1,058,762 5,634,678 627,846
183,704 2,969,065 3,615,784
307,651
811,145 3,031,099
1,252,229 6,820,600 1,000,328
149,666 1,220,988 973,046
1.582.536
5.781.766 24.821.287 9.060.502
0.143.671) 9.985.525 973.534
181,172 2,954,996 233,346
135,709.
(6,170,790) ( 11,305)
20.332 352.431
20 1.504 (3.215.794) 710.181
( 942,167) 6,769,731 1,683,715
3,009,471
( 50.000)
( 942,167) 9,779,202 1,633,715
1,461,050 78,050,234 20,854,822
OPERATING EXPENSES
Personal services and employee benefits
Purchased/contracted services
Supplies
Capital outlay
Interfund/interdepartmental charges
Depreciation and amortization
Other costs
Closure/postclosure accrual
Total operating expenses
Operating income (loss)
NONOPERATING REVENUES (EXPENSES)
Interest revenue
Other revenue
Interest expense
Intergovernmental revenue
Net nonoperating revenues (expenses)
Income (loss) before operating transfers
Operating transfers in
Operating transfers out
Net income (loss)
Retained earnings (deficits), beginning of year, as previously
reported
Prior period adjustment
Retained earnings (deficits), beginning of year, as restated
78.050.234 20.854.822
1.461.050
Retained earnings (deficits), end of year
$ 518.883
$87.829.436 $22.488.537
See notes to financial statements
109
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. . '.. . ..........'.........,.... . ......... .......
AUGUSTA, GEORGIA I
Enterprise Funds' I
Combining Statement of Cash Flows
Year Ended December 31,2000 I
. Augusta Regional
Waste Water and Airport at I
Management Sewer Bush Field
Cash flows from operating activities
Operating income (loss) $(1,143,671) $ 9,985,525 $ 973,534
Adjustments to reconcile operating income (IQss) to net cash I
provided (used) by operating activities:
Depreciation 1,252,229 6,820,600 1,000,328
Net change in assets and liabilities: I
AccoWlts receivable 700,017 ( 3,160) ( 547,483)
Intergovernmental receivable ( 72,503)
Other receivable 83,005 I
Inventory ( 57,982) ( 41,231)
Due from other funds ( 82,485) ( 3,032,010) ( 25,424)
Accounts payable ( 263,882) ( 341,622) 47,301 I
Accrued salaries and vacation ( 19,460) ( 134,787) ( 63,699)
Accrued revenue bond interest ( 1,190)
Due to other funds 14,055 12,847,891 352,383
Customer deposits 3,221 I
Closure/postclosure accrual 1.582.536
Net cash provided (used) by operating activities 2.042.560 26.084.455 1.705.02 t
Cash flows from noncapital financing activities I
Other revenue 135,709
Intergovernmental revenue 20,332 352,43 I I
Operating transfers (net) 3.009.471 ( 50.000)
Net cash provided by noncapital financing activities 20.332 3.009.471 438.140
Cash flows from capital and related financing activities I
Acquisition and construction of capital assets ( 274,673) (27,122,745) ( 381,891)
Principal paid on revenue bonds ( 1,135,000) ( 80,000)
Principal paid on capital leases I
Principal paid on notes payable ( 1,088,870)
Principal paid .on certificates of participation
Bond issuance costs
Proceeds from long-term debt 93,275,913 -' I
Interest paid ( 4,228,946) ( 11,305)
Contributed capital
Proceeds from sale of property I
Net cash provided (used) by capital and related financing
activities ( 274.673) 59.700.352 ( 473.196)
Cash flows from investing activities I
Interest received 181,172 2,946,940 233,346
Due from other funds . long-term 452,229 I
Purchase of investments ( 71.93 1)
Net cash provided by investing activities 181.172 2.875.009 685.575
Net increase (decrease) in cash and cash equivalents 1,969,391 . 91,669,287 2,355,540 I
Cash and cash equivalents, beginning of year 2.345.106 42.840.278 7.637.159
Cash and cash equivalents, end of year $ 4.314.497 $134.509.565 $9.992.699 I
See notes to fmancial statements. III
. . .. ." n.. . .... .. ....... ......._.. ~ .... . '.". ....u.. ..... '" ....... '. "
.... ,. I......... ..:,:,............;..:.;.~.:.............':.-.....:... '.,'" .-..........:.. :............,'
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Internal Service Funds
I
Internal service funds are used to account for goods or services provided by a central service department or agency to
other departments, agencies, or component uni~ of the governmental unit, or to other unrelated governmental units,
usually on a cost reimbursement basis. .
I
Risk Management Fund - This fund accounts for the receipt and disbursement of settlement exposure and damage
expense claims, commercial insurance premiums and bond on certain employees and elected officials.
I
Fleet Operations Fund - This fund accounts for the operation and maintenance of County vehicles. The Fund bills other
County funds at amounts that will approximately recover all the cost of the services provided.
I
Workers' Comoensation Fund - This fund accounts for the receipt and disbursement of self-insured workers'
compensation claims.
I
Emplovee Health Benefits Fund - This fund accounts for the receipt and disbursement of self-insured employee group
health insurance claims.
I
Unemplovment Fund - This fund accounts for the recdpt and disbursement of unemployment benefits.
I
Long-term Disability Insurance Fund - This fund accounts for the receipt and disbursement of long-term disability
claims.
GMA Leases Fund - This fund accounts for the receipt and disbursement of the lease pool agreement with the Georgia
Municipal Association.
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114
..... ..' ~,. ~_. ~.. ...'. ...,........ '.........~. i..........\.,............... . .10.... ......... ........... .. ..... ....."./.\..........,/./'...i.'./Vt. .... '.:.'\~..'.' .'./."
43,407
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AUGUSTA, GEORGIA
Internal Service Funds
Combining Balance Sheet
December 31,2000
ASSETS
Risk Fleet Workers
Management Ooerations Compensation
CURRENT ASSETS
Cash and cash equivalents
Accounts receivable
Inventory
Due from other funds
Due from (to) other Internal Service Funds
Total current assets
$470,102 $2,234,365 $ 43,407
430 555
416 105,663
115.064
470,948 2,455,647
Restricted investments
PROPERTY, PLANT AND EQUIPMENT
(net of accumulated depreciation)
122.718
32.007
Total assets
$593.666 . $2.487.654 $ 43.407
LIABILITIES AND FUND EQUITY
CURRENT LIABILITIES
Accounts and other payables $ 8,230 $1,280,881 $ 67,571
Due to other funds 169 1,246,167
Accrued salaries and vacation 8.653 2.454
Total current liabilities 17,052 2,529,502 67,571
NONCURRENT~ILIT~
Certificates of participation
Total noncurrent liabilities
FUND EQUITY
Retained earnings (deficits) 576.614 ( 41.848) (24.164)
Total liabilities and fund equity $593,666 $2.487.654 $ 43.407
See notes to financial statements.
115
. . .;... 1\.....l"....... ....... .~... ...~(....~ .... ..... '.' ~. . .;.h..,........:.. .:.... .... ..' ,:.' ........ .'1. ...:....,...... :....,.;,.; '.':. . .,':" '._ . ... :... "., . "'.
....... '..;. ...,.......:..;.....:.... ......
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Employee
Health Benefits
Long-term
Disabil~ty GMA
Unemplovment Insurance Leases
Totals
2000 1999
$ 4.124
$66,259
$ - $ - $ 2,818,257 $ 1,363,996
6,159,166 6,160.151 5.059,177
600.000
604,124
66.259
2,143,377 2,849,456
- (115.064)
8,187,479 11,827,864 6.423.173
11.355,863 11.355,863 12,329,132
154.725
151.999
$604.124
$66.259
$ - $19.543.342 $23.338.452 $18.904.304
=
$600.046 $ $ - $ - $ 1,956,728 $ 1,407,716
66.259 3,663,937 4,976,532 1,561,458
- - 11.1 07 24.707
- -
600,046 66,259 3,663,937 6,944,367 2,993,881
- - 15,354.947 15.854.947 15.810.034
- -
15,854,947 15,854,947 15,810,034
4.078 - - 24.458 539.138 100.389
- -
$604.124 $66.259 $ - $19.543.342 $23.338.452 $18.904.304
=
11":
.' .,.. ...:......
AUGUSTA, GEORGIA
Internal Service Funds
. .............r....;../}.....~:\-....~:....,.....:):.<....I':.~:.,..:.;,.
Combining Statement of Revenues, Expenses and
Changes in Retained Earnings (Deficits)
Year Ended December 31,2000
OPERATING REVENUES
Charges and fees
Interfund charges
Fines and forfeitures
Total operating revenues
OPERATING EXPENSES
Personal services
Purchased and contracted services
Materials and supplies
Insurance .
Other
Depreciation
Risk benefit charges
Total operating expenses
Operating Income (loss)
NONOPERATING REVENUES (EXPENSES)
Interest revenue
Other revenue
Interest expense
Sale of property
Inco~e (loss) before operating transfers
Operating transfers in
Operating transfers out
Net income (loss)
Retained earnings (deficits), beginning of year
Retained earnings (deficits), end of year
See notes to fmancial statements.
117
Risk Fleet Workers
Management Operations Comoensation
$
990,203
38.204
1.028.407
66,813
32,906
4.911.929 1.017.761
978,038
978.038
39,723
10,253
(24,751) (24,164)
200,000
(280,472) 1,272,387
15,559
( 777.103)
(80,472) 495,284
15,559
657.086 ( 537.132) (39.723)
$ 576.614 $( 41.848) $( 24.164)
'.':' ..... .,~::.~;: -:-.::: ';'.:: :: ~.:.
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I Long-term
Employee Disability GMA Totals
I Health Benefits Unemplovment Insurance Leases 2000 1999
$10,281,887 $ $143,931. $ - $15,337,753 $12,076,726
I 288,062 35,659 2,331,685 3,289,646
38.204 158.513
10,281,887 288,062 179,596 17,707,642 15,524,885
I 362,375 365,047
54,089 3,563,142 3,617,252
I 212,702 338,456
10,173,323 - 11,357,053 10,401,078
214,064 162,074 447,610 159,860
I 44,913 81,657 94,918
635.604 1.756.503
10.227.412 214.064 162.074 44.913 16.660.143 16.733.114
I 54,475 73,998 17,522 ( 44,913) 1,047,499 (1,208,229)
I 811,219 878,032 1,361,782
1,533 44,692 31,426
( 70,193) ( 7,741) ( 4,326) (823,196) ( 954,371) (1,438,930)
I 744.603
( 14,185) 66,257 13,196 ( 56,890) 1,015,852 ( 509,348)
I 200,000 7,200
- ( 777.1 03) ( 122.760)
( 14,185) 66,257 13,196 ( 56,890) 438,749 ( 624,908)
I 18.263 (66.257) (13 .196) ~ 1.348 100.389 725.297
$ 4.078 $ $ $ 24.458 $ 539.138 $ 100.389
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.1 118
. ,',:,: ..... '.' .':..\.::..'~'."""''''''-'''' .... ....... ....,.......... ....., ...,;.,.,.........,....,:..,.,....;......:... :-0.... ......... .'. ......;..... ....;.. .';'. .'. .....~ .......... ..... . ..:. . ........ .... .. .......... ...... ........;.... . t ... :...... .t..,...... .,.......... ..,.... ....,...../. :......,...:. .... '. t.... "', ';. '.' ....
23,579) ( 15,891) ( 39,470) ( 46,445)
( 24.751) ( 929.620) ( 954.371) 0.438.930)
23.579) ( 40.642) ( 929.620) ( 993.84 n 0.485.375)
. 66,813 811,219 878,032 1,361,782
15.810.032
66.813 811.219 878.032 17.171.814
AUGUSTA, GEORGIA
Internal Service Funds
Combining Statement of Cash Flows
Year Ended December 31,2000
Risk Fleet
Management Operations
Cash flows Crom operating activities
Operating income (loss) $( 380,191) $1,286,885 . $
Adjustments to reconcile operating loss to net
cash provided (used) by operating activities:
Sale of property
Depreciation 36,529 215
Net change in assets and liabilities:
Accounts receivable 1,296 ( 555)
Inventory
Accounts payable (647,788) 635,296
Accrued salaries and vacation (11,988) ( 1,612)
Due to/from other funds, net ( 247) 1.025.440
Net cash provided (used) by
operating activities 0.002.389) 2.945.669
Cash flows from noncapital financing activities
Other revenue
Operating transfers (net)
Net cash provided (used) by
operating noncapital financing
activities
32,906
200.000
10,253
( 777.1 03)
232.906
( 766.850)
Cash flows from capital and related fmancing
activities
Acquisition of capital assets (
Interest paid
Net cash used by capital and related
financing activities (
Cash flows from investing activities
Interest received
Sale of certificates of participation
Net cash provided by investing
activities
Net increase (decrease) in cash and cash
equivalents
(726,249) 2,138,177
Cash and cash equivalents, beginning of year 1.196.351
96.188
Cash and cash equivalents, end of year
$ 470.102 $2.234.365
See notes to financial statements.
119
Other
Internal
Service
Funds
140,805
44,913
(1,101,715)
561,504
( 459.575)
( 814.068)
1,533
1.533
( 930,936)
12.400.589
$11.469.653
Totals
2000 1999
$ 1,047,499 $(1,208,229)
81,657
744,603
94,918
(1,100,974) (5,057,451)
191,036
( 310,905)
2,626
1.532.522
(
549,012
13,600)
565.618
1.129.212 (4.010.880)
44,692 31,426
( 577.103) ( 115.560)
( 532.411) ( 84.134)
480,992 11,591,425
13.693.128 2.101.703
$14.174.120 $13.693.128
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Trust and Agency Funds
Fiduciary funds are used to account for assets when a governmental unit is functioning either as a trustee or as an agent for another party.
Because the County is functioning in a fiduciary capacity, the authority to employ, dispose of, or otherwise use the assets is not
determined by a legislative body or oversight board, but by the public laws and private agreements that created the trustee or agency
relationship.
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Agency Funds . An agency fund is created to act as custodian for other funds, governmental units, or private entities. Assets are
recorded by the agency fund, held for a period of time as detennined by legal contract or circumstances, and then returned to their
owners. The Government utilizes agency funds to account for the following:
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Tax Commissioner - This fund accounts for tax billings, collections and remittances made by the Tax Commissioner on behalf of the
County and other governmental agencies.
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Probate Judge - This fund accounts for the receipt and disbursement of licenses and other fees collected by the Probate Judge.
Sheriff's Department. This fund accounts for the receipt and disbursement offunds collected by the department from individuals posting
bond.
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Civil Court - This fund accounts for the receipt and disbursement of court-ordered fines, fees and garnishments made on behalf of third
panoes. .
Clerk of Court - This fund accounts for the receipt and disbursement of court-ordered fines and fees made on behalf of third parties and
traffic violation fines.
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Expendable Trust Funds - TIlOse trust funds whose principal and income may be expended in the course of their designated operations
so that they are depleted by the end of their designated life. An expendable trust fund is accounted for in the same manner as
governmental funds.
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. Joseph R. Lamar Fund - This fund accounts for the receipt of investment earnings from the Joseph R. Lamar Principal Fund and payment
of the annual award.
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Pemetual Care Fund - This fund accounts for monies collected from sale of perpetual care contracts at Government-owned cemeteries
after October 1, 1970, as well as receipt of investment earnings on all perpetual care investments and payment of cemetery maintenance
expenditures.
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Nonexpendable Trust Funds - Trust funds that allow the earnings to be used to achieve the objectives of the fund, but require that the
principal be preserved intact. A nonexpendable trust fund is accounted for in essentially the same manner as a proprietary fund.
Joseph R. Lamar Fund - This fund accounts for monies provided by a private donor to finance awards for children attending Joseph R.
Lamar School. The principal amount of the gift is to be maintained intact and invested. Investment earnings are used for the awards.
Pemetual Care Fund - This fund accounts for monies collected from the sale of perpetual care contracts at Government-owned cemeteries
before October 1, 1970. The principal must be maintained intact and invested. Investment earnings are used for cemetery maintenance.
Pension Trust Funds - Pension trust fund~ account for the assets of the Government's employees' retirement plans.
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1945 Pension Trust Fund - This fund accounts for the accumulation of resources to be used for retirement annuity payments to
panocipants of the 1945 Plan at appropriate amounts and times in the future. Resources are contributed by the Government at amounts
determined using actuarial assumptions and calculations. Resources contributed by employees are based on a percentage of an
individual's gross salary.
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1977 Pension Trost Fund - This fund accounts for the accumulation of resources to be used for retirement annuity payments to
panocipants of the 1977 Plan at appropriate amounts and times in the future. Resources are contributed by the Government at amounts
determined using actuarial assumptions and calculations. Resources contributed by employees are based. on a percentage of an
individual's gross salary.
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General Retirement Fund - This fund accounts for contributions to the Government's pension plan that are to be used for retirement
payments at appropriate amounts and times in the future.
120
,',' .~'lt.
. . :."~,.,..'",,:. -:1:():-:-~"::'..\-1:"';':-";:ljo~~':~;~,;~:",I.:~;': . : , . .. .\' \' : .":.... /: .~
AUGUSTA, GEORGIA
Trust and Agency Funds
Combining Balance Sheet
December 31,2000
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Agency Funds
Tax Civil Clerk of
Commissioner Probate Sheriff Court Court
ASSETS
Cash and cash equivalents $ .8,274,905 $16,292 $942,925 $302,662 $3,119,106
Investments
Receivables:
Taxes 22,436,451
Interest
Restricted investments:
Perpetual care
Real estate
Due from other funds -
Total assets $30.711.356 $16.292 $942.925 $302,662 $3,119,106
LIABILITIES AND FUND BALANCES (DEFICITS)
LIABILITIES
Accounts payable $ $ $ $ .$
Due to others 5,541,937 4,693 942,925 254,642 2,560,061
Due to other funds 2, 732,968 11,599 48,020 559,045
Uncollected taxes 22.436.451 . - -
Tota1liabilities 30.711.356 16,292 942.925 302.662 3.119.106
FUND BALANCES (DEFICITS)
Reserved for special purposes
Reserved for employees' retirement benefits -
-
Total fund balances (deficits) -
-
Total liabilities arid fund balances $30,711.356 $16.292 $942.925 $302.662 $3.119,106
=
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See notes to fmancial statements.
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Nonexpendable
EXDendable Trust Funds Trust Funds Pension Trust Funds
Joseph R. Perpetual Joseph R. Perpetual 1945 1977 General Totals
Lamar Care Lamar Care Plan Plan Retirement 2000 1999
.$ - $413,110 .$ 382 .$ .$ 434,071 .$ 2,398,396 .$ 2,840,434 .$ 18,742,283 .$ 16,523,606
213,862 11,914,715 10,471,531 67,757,014 90,357, I 22. 89,651,121
22,436,451 12,657,104
5,865 100,609 96,472 633,893 836,839 765,579
5,000 338,625 343,625 343,625
1,267,600 1,267,600 975,095
- - - 400.000 400.000 500.000
.$ - $632.8ll $5.382 $338.62~ $12.849.395 $12.966.399 $72.498.941 $134.383.920 $121.416.130
=
.$ - .$ 595 $ .$ $ 6,583 .$ 9,405 .$ 31,035 .$ 47,618 .$ 958
9,304,258 7,743,297
586 42,243 97,739 1,271,276 4,763,476 2,895,732
- 22.436.451 12.657. t 04
- - -
586 ~ - 42.243 104.322 9.405 1.302.311 36.551.803 23.297.091
-
(586) 632,242 5,382 296,382 933,420 905,586
- - 12.745.073 12.956.994 71.196.630 96.898.697 97.213.453
(586) 632.242 5.382 296.382 12.745.073 12.956.994 71.196.630 97.832.117 98.119.039
.$ - $632..837 $5.382 $338.625 $12.849.395 $12.966.399 $72.498.941 $134.383.920 $121.416.130
=
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Total liabilities
December 31, December 31,
1999 Additions Deductions 2000
ASSETS
$ 7,054,507 $ 98,555,145 $ 97,334,747 $ 8,274,905
12.657.104 108.334.492 98.555.145 22.436.451
$19.711.611 $206.889.637 $195.889.892 $30.711.356
LIABILITIES
$ 4,969,789 $ 66,538,393 $ 65,966,245 $ 5,541,937
2,084,718 32,016,752 31,368,502 2,732,968
12.657.104 108.334.492 98.555.145 22.436.451
$19.711.611 $206.889.637 $195.889.892 $30.711.356
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AUGUST A, GEORGIA
Agency Funds
Combining Statement of Changes in Assets and Liabilities
Year Ended December 31,2000
Tax Commissioner
Cash
Taxes receivable
Total assets.
Due to others
Due to other funds
Uncollected taxes
Probate
Total liabilities
ASSETS
$ 18.339 $ 420.154 $ 422.201 $ 16,292
LIABILITIES
$ 6,633 $ 26,340 $ 28,280 $ 4,693
11.706 393.814 393.921 11.599
$ 18.339 $ 420.154 $ 422.201 $ 16.292
Cash
Due to others
Due to other funds
Sheriff
ASSETS
Cash
$ 990.836 $ 3.701.442 $ 3.749.353 $ 942.925
LIABILITmS
Due to others
$ 990.836 $ 3.701.442 $ 3.749.353 $ 942.925
See notes to financial statements.
123
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AUGUSTA~ GEORGIA
Agency Funds
Combining Statement of Changes In Assets and Liabilities - Continued
Civil Court
Year Ended December 31,2000
December 31,
1999 Additions
ASSETS
$ 381.845 $ 1.952.990
LIABILITIES
$ 168,422 $ 1,194,583
213.423 758.407
$ 381.845 $ 1.952.990
Cash
Due to others
Due to other funds
Total liabilities
Clerk of Court
ASSETS
Cash
December 31,
Deductions 2000
$ 2.032.173 $ 302.662
$ 1,108,363 $ 254,642
923.810 48.020
$ 2.032.1 73 $ 302.662
$ 2.131.030 $ 14.296.440 $ 13.308.364 $ 3.119.106
LIABILITIES
Due to others
Due to other funds
$ 1,607,617 $ 7,078,146 $ 6,125,702 $ 2,560,061
523.413 7.218.294 7.182.662 559.045
Total liabilities
$ 2.131.030 $ 14.296.440 $ 13.308.364$ 3.119.106
ASSETS
$10,576,557 $118,926,171 $116,846,838 $12,655,890
12.657.104 108.334.492 98.555.145 22.436.451
$23.233.661 $227.260.663 $215.401.983 $35.092.341
LIABILITmS
$ 7,743,297 $ 78,538,904 $ 76,977,943 $ 9,304,258
2,833,260 40,387,267 39,868,895 3,351,632
12.657.104 108.334.492 98.555.145 22.436.451
$~3.233.661 $227.260.663 $215.401.983 $35.092.341
Totals
Cash
Taxes receivable
Total assets
Due to others
Due to other funds
Uncollected taxes
Total liabilities
See notes to fmancial statements.
124
. .... .' ..................f"r.~,../ll."}..(.\.....'.............-.........o.:,...,.~~ ,t.':,....
AUGUSTA, GEORGIA
Expendable Trust Funds
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances (Deficit)
Year Ended December 31, 2000
Joseph R Perpetual Totals
Lamar Care 2000 1999
REVENUES
Interest $ 143 $ 66,895 $ 67,038 $ 21,005
Charges for services - 1.077 1.077 5.948
-
Total revenues 143 67.972 68.115 26.953
EXPENDITURES
Culture and recreation 38,640 38,640 18,502
Other ..ill 175 204
Total expenditures 175 38.640 38.815 18.706
Excess of revenues over (under)
expenditures ( 32) 29,332 29,300 8,247
OTHER FINANCING SOURCES
Operating transfers in - 20.000 20.000 20.000
-
Excess of revenues over (under)
expenditures and other financing sources ( 32) 49,332 49,300 28,247
Fund balances (deficit), beginning of year (554) 582.910 582.356 554.109
Fund balances (deficit), end of year $(586) $632.242 $631.656 $582.356
See notes to financial statements.
125
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'.';.." .:.:...... :.,..........
". '..' " ;.' .:' .' ''': -." :.": .... -~:'.. ","; ...::.......:.~::.. . ..:. .... .\:.. "; '.;.
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AUGUSTA, GEORGIA
Nonexpendable Trust Funds
Combining Statement of Revenues, Expenses and
Changes In Fund Balances
Year Ended December 31,2000
Joseph R. Perpetual Totals
Lamar Care 2000 1999
OPERATING REVENUES
Interest $-11 S $ 12 $ 20
Total revenues -11 12 20
OPERATING EXPENSES - 1.479 1.479 765
Operating income 12 ( 1,479) ( 1,467) ( 745)
Operating transfers out - (20.000) (20.000) (20.000)
Net income (loss) 12 (21,479) (21,467) (20,745)
Fund balances, beginning of year 5.370 317.860 323.230 343.975
Fund balances, end of year $5.382 $296.381 $301.763 $323.230
See notes to fmancial statements.
126
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AUGUSTA, GEORGIA
Pension Trust Funds
Combining Statement of Revenues, Expenses and
Changes in Fund Balances
Year Ended December 31, 2000
Total operating expenses
1945 1977 General Totals
Plan Plan Retirement 2000 .1999
$ 9,016 $ 2,155,518 $ 351,357 $ 2,515,891 $ 2,169,807
148.721 200.271 2.466.683 2.815.675 5.631.740
157.737 2.355.789 2.818.040 5.331.566 7.801.547
83,486 83,653 441,957 609,096 596,791
981,221 599,854 4,420,104 6,001,179 5,948,448
343,196 97,851 441,047 387,256
42.212
1.064.707 1.026.703 4.959.912 7.051.322 6.974.707
( 906,970) 1,329,086 (2,141,872) (1,719,756) 826,840
1.405.000 1.405.000 1.477.277
( 906.970) 1.329.086 ( 736.872) ( 314.756) 2.304.117
13.652.043 11.627.908 71.933.502 97.213.453 94.909.336
OPERATING REVENUES
Contributions
Investment income
Total revenues
OPERATING EXPENSES
Administration
Benefit payments
Refunds
Other
Operating Income (loss)
Operating transfers in
Net income (loss)
Fund balances, beginning of year
Fund balances, end of year
$12.745.073 $12.956.994 $71.196.630 $96.898.697 $97.213.453
See notes to fmancial statements.
- ..~ -.. . . .. . .'~ .' " ....' ".. .~..,
.., '.",' '. ., ',..:\',' .;...:..... ..
. .,: .:.'. _:. :-.',:. . .:.:,~:, 'J..'; ~:.:....
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AUGUSTA, GEORGIA
Nonexpendable Trust Funds
Combining Statement oC Cash Flows
Year Ended December 31, 2000
Joseph R. Perpetual Totals
Lamar Care 2000 1999
Cash flows froOl operating activities
Operating income (loss) $ 12 $( 1,479) $( 1,467) $( 745)
Adjustments to reconcile operating income (loss)
to net cash provided by operating activities
Net change in liabilities
Due to other funds . 21.479 21.479 20.765
-
Net cash provided by operating
activities 12 20,000 20,012 20,020
Cash flows Crom noncapltal financing activities
Operating transfers out - (20.000) (20.000) (20.000)
-
Net increase in cash and cash equivalents 12 12 20
Cash and cash equivalents, beginning of year 5.370 338.625 343.995 343.975
Cash and cash equivalents, end oryear $5.382 $338.625 $344.007 $343.995
See notes to financial statements.
"11
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Compliance Section
130
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131
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CERTIFIED PUBLIC
ACCOUNTANTS &
CONSULTANTS
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Augusta-Richmond County Commission
Augusta, Georgia
We have audited the accompanying general-purpose financial statements of Augusta, Georgia, as of and for
the year ended December 31, 2000, as listed in the table of contents. These general-purpose fmancial statements are
the responsibility of the Government's management. Our responsibility is to express an opinion on these general-
purpose financial statements based on our audit. We did not audit the financial statements of the Richmond County
Department of Health, which represents 100 percent of the assets and revenues of the discretely-presented component
unit column. Those fmancial statements were audited by other auditors whose report has been furnished to us, and our
opinion, insofar as it relates to the amounts included for the Richmond County Department of Health, is based on the
report of the other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the auditto obtain reasonable assurance
about whether the general-purpose fmandal statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the general-purpose financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall general-purpose financial statement presentation. We believe that our audit and the report of the
other auditors provide a reasonable basis for our opinion.
In our opinion, based on our audit and the report of other auditors, the general-purpose fmancial. statements referred
to above present fairly, in all material respects, the financial position of Augusta, Georgia as of December 31, 2000, and
the results of its operations and the cash flows of its proprietary fund types and non expendable trust funds for the year
then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated May 18, 2001 on our
consideration of the Government's internal control over fmancial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in
accordance with Government Auditing Standards and should be read in conjunction with this report in considering the
results of our audit. .
The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as
required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and
Non-Profit Organizations, and is nota required part of the general-purpose fmancial statements. Such information has
been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in our
opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
~.~.r 7~/I..l.A
Augusta, Georgia
May 18,2001
". . . ..
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AUGUST A, GEORGIA
I Schedule of Expenditures of Federal Awards
I Year Ended December 31,2000
Federal Grantor I Federal Agency or
I Pass-through Grantor I CFDA Pass-through Federal
Prol!ram Title Number Number Exnenditures
I U.S. Department of Housing and Urban Development
Direct Programs
Community Development Block Grant. 14.218 B-99-MC-13-0003 $3,557,895
Emergency Shelter Grant 14.231 S-99-MC-13-0004 125,773
I Home Investment Partnerships Program 14.239 M-99-MC-13-0206 815.729
Total U.S. Department of Housing and Urban
Development 4.499.397
I U.S. Department of Justice
Direct Programs
I COPS Ahead 16.7.10 95-CC-WX-0135 1,305,387
Local Law Enforcement Block Grant 16.592 96-LB- VX-5235 395,528
16.592 99-LBVX-7162 291.694
I 687.222
Juvenile Accountability Incentive Block Grant 16.523 98B-02-9803-00 19 4,931
I 16.523 OOB-57-0001 18.056
22.987
Pass-through from the Office of the Governor
I Criminal Justice Coordinating Council
Drug Control and System Improvement
Fonnula Grants 16.579 B99-8-084 83,663
16.579 BOO-8-006 1.238
I 84.901
Victims Assistance Grants 16.575 97-VA-GX-0013 43,826
I 16.575 98- V A-GX-OO 13 36.750
80.576
I Violence Against Women 16.588 W99-8-008 38,136
16.588 WOO-8-004 19.440
57.576
I Total U.S. Department of Justice 2.238.649
U.S. Department of Transportation
I Direct Programs
Urban Mass Transportation Capital and Operating
Assistance Grants 20.507 GA-90-XI29 589,365
I 20.507 GA-90-XI02 8,071
20.507 GA-90-X112 20,331
20.507 GA-90-XI22 708.820
1.326.587
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AUGUSTA, GEORGIA
Schedule of Expenditures oCFederal Awards - Continued
Year Ended December 31, 2000
The accompanying notes are an integral part of the schedule of expenditures offederal awards.
133
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AUGUSTA, GEORGIA
Notes to the Schedule of Expenditures of Federal Awards
Year Ended December 31, 2000
Note 1 - Basis of presentation
The accompanying schedule of expenditures of federal awards includes the federal grant activity of Augusta, Georgia,
and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with
the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation
of: the geneml purpose financial statements.
Note 2 - Non-cash awards
Augusta, Georgia did not receive any non-cash federal awards during the year ended December 31, 2000.
134
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AUGUSTA, GEORGIA
I
Summary Schedule of Prior Audit Findings
I
Year Ended December 31, 2000
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Findine:s in Relation to the Audit of the Financial Statements
I
We issued an unqualified opinion on the fmancial statements of Augusta, Georgia as of and for the year ended December
31, 1999. .
We noted matters involving the internal control over financial reporting which were considered to be material
weaknesses.
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We did not note any non-compliance items considered material to the financial statements.
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Findine:s for Federal Awards
Findine: 99-1
Internal control over financial reporting.
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We noted no matters involving the internal control over major programs that we consider to be material weaknesses.
We issued an unqualified opinion on compliance for major programs for Augusta, Georgia as of and for the year ended
December 31,1999.
We did note f"mdings that are required to be reported in accordance with OMB Circular A-133, Section 510(a) as
Findings Number 99-3 through 99-6.
Condition noted
· Financial transactions were not recorded during the year, and the errors were not corrected during routine
monthly reviews by the Finance Department.
· Transactions were not recorded properly or reviewed and approved by appropriate Finance Department
personnel.
· The accuracy of the Consolidated Government's fmancial information was not adequately reviewed by the
Finance Department throughout the year.
· The Finance Department staffwas not properly supervised to insure that the work assignments were completed
throughout the year. The job descriptions and responsibilities of aU of the positions in the Finance Department
are not clearly defmed.
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Recomrnendatiol\
We recommend that the Consolidated Government establish formal, written procedures to insure that all
transactions are correctly approved and recorded on a timely basis. Once effective procedures are established,
appropriate personnel (preferably senior or supervisory personnel in Finance) should be assigned responsibility to
monitor the procedures on a frequent and regular basis to insure compliance with the established procedures.
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We recommend that appropriate Finance Department personnel review and approve the monthly financial records.
The governments should establish formal, written procedures to insure that all transactions are reviewed for
accW'acy and approved by appropriate Finance Department personnel. When procedures are established, Finance
Department personnel (preferably senior or supervisory personnel) should be assigned responsibility to monitor
the procedures on a frequent and regular basis to insure that the procedures are followed and are adequate to
produce reliable information.
We recommend that formal, written procedures be established to insure that the fmancial information generated
by the Finance Department is reasonable and accurate. The procedures should include; at a minimum:
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Summary Scbedule of Prior Audit Findings - Continued
Year Ended December 31, 2000
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· agreeing the balances of the balance sheet accounts to subsidiary records or schedules. This procedure should
be performed as regularly as practical, but no less frequently than monthly.
· reviewing the balances in the income and expense accounts for reasonableness, as compared with informed
expectations, prior year amounts, budgeted amounts, and other sources of analytical information. This
procedure should be performed as regularly as practical, but no less frequently than monthly.
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We recommend that management evaluate the duties, job descriptions, and abilities of each person in the Finance
Department to determine the proper levels of staffmg, job responsibility, and qualifications for each position.
Personnel should be evaluated on a continuing, regular basis and these regular evaluations should be documented
in writing.
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Current status
Partially corrected this fIScal year, will complete planned actions during the next fiscal year.
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Finding 99-2
All Federal Grant Programs
Condition noted
During our audit of Augusta, Georgia's Schedule of Expenditures under Federal grant programs, the following
conditions were revealed:
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· The listing of all Federal grants by CFDA, grantor agency, current year expenditures and year-end receivable
balances, if any, was not reconciled by accounting personnel to general ledger accounts as part of Augusta,
Georgia's year end/grant period end close out procedures.
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This condition could result in errors going undetected and could reduce the reliability of the grant receivables
reported through the general ledger system. .
Recommendation
Augusta, Georgia should centralize fiscal management responsibility related to Federal grants in the accounting
department The responsibility for preparing and reconciling the year end Schedule of Federal Grant Activity to
general ledger accounts should be assigned to one individual. The accuracy of both the year-end schedule of
Federal Grant Activity and general ledger accounts can be verified through a detail supervisory review and the
posting of any necessary adjusting entries.
Current status
Partially corrected this fiscal year, will complete planned action during the next fIScal year.
Finding 99-3
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
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Criteria
24 CFR ch. V section 570.901 requires CDBG grantees to carry out federally funded activities in a timely manner,
which is determined by measuring the ratio of undisbursed grant funds available in the grantees U.S. Treasury
account to the current grant entitlement
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Summary Schedule of Prior Audit Findings - Continued
Year Ended December 31, 2000
Condition noted .
The amount of undisbursed grant funds available for expenditure in Housing's U.S. Treasury account exceeds its
1999 entitlement by more than the 1.5 times allowed under the statute. The amount of undisbursed grant funds
available to Housing in its U.S. Treasury account is 1.87 times its 1999 entitlement.
Recommendation
Department ofHousing and Urban Development ("HUO") is currently monitoring grant activities regularly and City
program personnel are developing an aggressive project timetable to move all planned grant-funded projects
forward, which will prevent future excess buildup of undisbursed grant funds.
Current status
This was not corrected during the fiscal year. This will be corrected during the next fiscal year.
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Condition noted
We found three (3) projects that did not comply with this requirement; Antioch's 1994 funding, Antioch's 1995
funding and Laney Walker's 1992/93 funding.
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Finding 99-4
U.S. Department of Housing and Urban Development CFDA 14.239; HOME Investment Partnerships Program
Criteria
. 24 CFR Part 92, section 92.64 requires all Home funds to be spent on approved activities within 5 years.
Current status
This was corrected this fiscal year.
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Recommendation
HUn is currently monitoring grant activities regularly and program personnel are developing an aggressive project
timetable to move all planned grant-funded projects forward, which will prevent future excess buildup of
undisbursed grant funds. Written approvals from HUD should be obtained to carry over projects beyond the 5 year
period to prevent loss of funding.
Finding 99-5
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
Criteria
OMB A-I 02 Common Rule requires local governments to maintain property records of all non-expendable property
acquired with federal funds in sufficient detail to determine date of purchase, location, identification number, costs,
and amount of federal funds used. A physical inventory should be taken at least once every two years, which is
to be reconciled to the property inventory records ("Property Management").
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Condition noted
On April 1, 1999, Housing and Neighborhood Development used $17,500 in CDBG funding to purchase land,
which is to be used as a future site for the Good Hope Senior Apartment complex. We were not able to find this
land on the County's property records, properly identified as being acquired using CDBG funds.
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AUGUSTA, GEORGIA
Summary Schedule oCPrlor Audit Findings - Continued
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Year Ended December 31,2000
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Recommendation ..
Augusta, Georgia should immediately conduct a physical inventory of property purchased with Federal funds and
reconcile the physical count with Federal property recorded in the Fixed Asset records. Augusta, Georgia should
also schedule future physical inventory counts in a manner consistent with Federal grant requirements, which is
typically once every two years.
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Current status
This was corrected this fIScal year.
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Finding 99-6
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
Criteria
DOL 40 USC 276a requires that aU laborers and mechanics employed by contractors or subcontractors working
on construction contracts in excess of $2,000, which are fmanced by federal funds must be paid prevailing wages
("Davis-Bacon It).
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Condition noted
We found significant differences in wages paid to different employees that had the same work classification who
were employed by Augusta Fire Protection, Inc. for pay periods ending October 1,1999 and October 8,1999. We
also found that the procedures in place to monitor certified payrolls were not adequate to ensure compliance with
Davis-Bacon.
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Recommendation
Augusta, Georgia should revise the flow of grant information through the Housing and Neighborhood Development
(ltHNDIt) so that any planned construction or rehabilitation projects can be reviewed to determine if Davis-Bacon
applies. When a decision is made that Davis-Bacon applies, aU related grant information should be routed to the
Davis-Bacon compliance officer who should be accumulating information to develop and implement an overall
monitoring and site visit review schedule. .
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Current statu~
This was corrected this fiscal year.
Finding 99-7
Internal control over purchasing.
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Condition noted
A weakness in internal control existed that allowed the County purchasing director to both request and approve a
purchase order.
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Recommendation
We recommend that an appropriate division of authority be established for the request and approval of purchase
orders.
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Current status
This was corrected this fIScal year.
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REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Augusta-Richmond County Commission
Augusta. Georgia
W ehave audited the general-purpose financial statements of Augusta, Georgia as of and for the year ended December
31, 2000, and have issued our report thereon; based on our audit and the report of other auditors, dated May 18, 2001.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standardr, issued by the Comptroller
General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Augusta, Georgia's general-purpose fmancial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts and grants, noncompliance with which could have a direct and material effect on the determination offmancial
statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our
audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance that are required to be reported under Government Auditing Standards.
Internal Control over Financial Reoorting
In planning and performing our audit, we considered Augusta Georgia's internal control over financial reporting in order
to determine our auditing procedures for the purpose of expressing our opinion on the general-purpose financial
statements and not to provide assurance on the internal control over fmancial reporting. However, we noted certain
matters involving the internal control over financial reporting and its operation. that we consider to be reportable
conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the
design or operation of the internal control over financial reporting that, in our judgment, could adversely affect Augusta,
Georgia's ability to record, process, summarize and report financial data consistent with the ~ertions of management
in the general-purpose financial statements. Reportable conditions are described in the accompanying schedule of
findings as item 99-1 and 99-2.
A material weakness is a condition m which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that misstatements in amounts that would be materialln relation to the
general-purpose financial statements being audited may occur and not be detected within a timely period by employees
in the normal course of performing their assigned functions. Our consideration of the internal control over financial
reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and,
accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses.
However, we believe that none of the reportable conditions described above is a material weakness. We also noted other
matters involving the internal control over financial reporting that we have reported to management of Augusta, Georgia
in a separate letter dated May 18, 2001.
. This report is intended solely for the infonnation and use of management, the Augusta-Richmond County Commission,
federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other
than these specified parties.
Augusta, Georgia
May 18, 2001
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. CHERRY .
, BE[<AERT&. .
HOl.I;.AND .,~
.C.ERTlFIED PUBLIC. '.
ACCOUNTANTS & ..,
CONSULT-ANTS .. .,
REPORT OF INDEPENDENT CERTIFIED PUBUC ACCOUNTANTS ON
COMPLIANCE \VITH REQUlRE:MENTS APPLICABLE TO EACH MAJOR.
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANC~ WITH OMB CffiCULARA-133
Augusta-Richmond County Commission
Augusta, Georgia
Comnliance
We have audited the compliance of Augusta, Georgia with the types of compliance requirements described in the U.S.
Office of Management and Budget (OMB) Circular A-J 33 Compliance Supplement that are applicable to each of its
major federal programs for the year ended December 31, 2000. Augusta, Georgia's major federal programs are
identified in the summarj of auditor's results section of the accompanying schedule offmdings. Compliance with the
requirementS of laws, regulations, contracts and grants applicable to each of its major federal programs is the
responsibility of Augusta, Georgia's management. Our responsibility is to express an opinion on Augusta, Georgia's
compliance based on our audit .
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States
of America; the standards applicable to fmancial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that
could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test
basis, evidence about Augusta, Georgia's compliance with those requirements and performing such other procedures
as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion.
Our audit does not provide a legal determination on Augusta, Georgia's compliance with those requirements.
In our opinion, Augusta, Georgia complied, in all material respects, with the requirements referred to above that are
applicable to each of its major tederal programs for the year ended December 31,2000. However, the results of our
auditing procedures disclosed instances of noncompliance with those requirements that are required to be reported in
accordance with OMB Circular A-133 and which are described in the accompanying schedule of findings as items
99-3,001-1 and 00-2.
Internal Control Over Comnliance
The management of Augusta, Georgia is responsible for establishing and maintaining effective internal control over
compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning
and performing our audit, we considered Augusta, Georgia's internal control over compliance with requirements that
could have a direct and material effect on a major federal program in order to determine our auditing procedures for the
purpose of expressing our opinion on compliance and to test and report on the internal control over compliance in
accordance with OMB Circular A-133.
We noted certain matters involving the internal control over compliance and its operation that we conside~ to be
reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies
in the design or operation of the internal control over compliance that, in our judgment, could adversely affect Augusta,
Georgia's ability to administer a major federal program in accordance with applicable requirements of laws, regulations,
contracts and grants. Reportable conditions are described in the accompanying schedule of findings as items 00-3 and
004.
.Aft
A material weakness is a condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with the applicable requirements of laws,
regulations, contracts and grants that would be material in relation to a major federal program being audited may occur
and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal
control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions
that are also considered to be material weaknesses. However, we believe that none of the reportable conditions
described above is a material weakness.
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This report is intended solely for the information and use of management, the Augusta-Richmond County Commission,
and federal awarding agencies and pass-through ,entities and is not intended to be and should not be used by anyone
other than these specified parties.
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Augusta, Georgia
May 18,2001
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AUGUSTA, GEORGIA
Schedule of Findings
Year Ended December 31,2000
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Summary of the Auditor's Results
Findings for Financial Statements
We issued an unqualified opinion on the financial statements of Augusta, Georgia as of and for the year ended
December 31, 2000.
We noted matters involving the internal control over financial reporting as Finding Numbers 99-1 and 00-1.
However, none were considered to be material weaknesses. .
We did not note any non-compliance items considered material to the financial statements.
Findings for Federal A wards
We noted matters involving the internal control over major programs as Finding Numbers 00-4 and 00-5. However,
none were considered to be material weaknesses, as Finding Numbers 00-4 and 00-5.
We issued an unqualified opinion on compliance for major programs for Augusta, Georgia as of and for the year
ended Decem~er 31, 2000.
We did note audit fmdings that are required to be reported in accordance with OMB Circular A-133, Section 510(a)
as Finding Numbers 99-2, 00-2 and 00-3.
Identification ofMaior Programs
CFDA Number
Name of Federal Program or Cluster
14.218
14.239
U.s. Department of Housing and Urban Development
Community Development Block Grant
Home Investment Partnerships Program
u.s. Deparbnent of Justice
COPS Ahead
Local Law Enforcement Block Grant
16.710
16.592
20.507
U.S. Department of Transportation .
Urban Mass Transportation Capital and Operating
Assistance Grants
Airport Improvement Program Grants
20.106
We used a threshold of$300,000 to distinguish between Type A and Type B programs.
Augusta, Georgia is a low-risk auditee.
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AUGUSTA, GEORGIA
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Schedule of Findings - Continued
Year Ended December 31, 2000
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II. Findings for Financial Statements
Flndin!! 99-1 - Repeat Finding
Internal control over financial reporting
Condition noted
. Financial transactions were not recorded dUring the year, and errors were not corrected during routine monthly
reviews by the Finance Department
. Transactions were not recorded properly or reviewed and approved by appropriate Finance Department
personnel.
. The accuracy of the Consolidated Government's financial information was not adequately reviewed by the
Finance Department throughout the year.
. The Finance Department staffwas not properly supervised to insure that the work assignments were completed
throughout the year. The job descriptions and responsibilities of all of the positions in the Financial
Department are not clearly defined. .
Recommendation
We recommend that the Consolidated Government establish formal, written procedures to insure that all
transactions are correctly approved and recorded on a timely basis. Once effective procedures are established,
appropriate personnel (preferably senior or supervisory personnel in Finance) should be assigned responsibility to
monitor the procedures on a frequent and regular basis to insure compliance with the established procedures.
We recommend that appropriate Finance Department personnel review and approve the monthly financial records.
The government should establish formal, written procedures to insure that all transactions are reviewed for accuracy
and approved by appropriate Finance Department personnel. When procedures are established, Finance Department
personnel (preferably senior or supervisory personnel) should be assigned responsibility to monitor the procedures
on a frequent and regular basis to insure that the procedures are followed and are adequate to. produce reliable
information.
We recommend that formal, written procedures be established to insure that the fmancial information generated
by the Finance Department is reasonable and accurate. The procedures should include, at a minimum:
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. agreeing the balances of the balance sheet accounts to subsidiary records or schedules. This procedure should
be performed as regularly as practical, but no less frequently than monthly.
. ~eviewing the balances in the income and expense accounts for reasonableness, as compared with informed
expectations, prior year amounts, budgeted amounts, and other sources of analytical information. This
procedure should be performed as regularly as practical, but no less frequently than monthly.
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We recommend that management evaluate the duties, job descriptions, and abilities of each person in the Finance
Department to determine the proper levels of staffmg, job responsibility, and qualifications for each position.
Personnel should be evaluated on a continuing, regular basis and these performance evaluations should be
documented in writing.
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Findin!! 99-2 . Repeat Finding
All Federal Grant Programs
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Condition noted
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During our audit of Augusta, Georgia's Schedule of Expenditures under Federal grant programs, the following
conditions were revealed:
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AUGUSTA~ GEORGIA
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Schedule of Findings - Continued
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Year Ended December 31,2000
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· The listing of all Federal grants by CFDA, grantor agency, current year expenditures and year-end receivable
balances, if any, was not reconciled by accounting personnel to general ledger accounts as part of Augusta.
Georgia's year end/grant period end close out procedures.
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This condition could result in errors going undetected and could reduce the reliability of the grant receivables
reported through the general ledger system.
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Recommendation
Augusta, Georgia should centralize fiscal management responsibility related to Federal grants in the accounting
deparbnent The responsibility for preparing and reconciling the year end Schedule of Federal Grant Activity to
general ledger accounts should be assigned to one individual. The accuracy of both the year-end schedule of
Federal Grant Activity and general ledger accounts can be verified through a detail supervisory review and the
posting of any necessary adjusting entries.
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ID. Findings for Federal Awards
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Finding 99-3 - Repeat Finding
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
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Criteria
24 CFR ch. V section 570.901 requires CDBG grantees to carry out federally funded activities in a timely manner,
which is detennined by measuring the ratio of undisbursed grant funds available in the grantees U.S. Treasury
account to the current grant entitlement.
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Condition noted
The amount of undisbursed grant funds available for expenditure in Housing's U.S. Treasury account exceeds its
1999 entitlement by more than the 1.5 times allowed under the statute. The amount of undisbursed grant funds
available to Housing in its U.S. Treasury account is 1.91 times its 2000 entitlement.
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Recommendation
Department of Housing and Urban Development (nHUOn) is currently monitoring grant activities regularly and City
program personnel are developing an aggressive project timetable to move all planned grant-funded projects
forward, which will prevent future excess buildup of undisbursed grant funds. .
Finding 00-1
U.S. Department of Justice CFDA 16.592; Local Law Enforcement Block Grant
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Criteria
The Grant Award Letter Special Conditions number 8, "the recipient agrees to establish a trust fund in which all
payments received under this program, including match, must be deposited. For purposes of this grant, a trust fund
is an interest-bearing account that is specifically designated for this program...".
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Condition noted
Augusta, Georgia did not establish a specifically designated trust fund for receipts under this program. Receipts
were deposited in the pooled cash account of Augusta, Georgia and were initially recorded as receipts on the trial
balance of another fund.
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AUGUSTA, GEORGIA
Schedule of Findings - Continued
Year Ended December 31, 2000
Recommendation
Augusta, Georgia should set up a separate interest-bearing account for Local Law Enforcement Block Grant
receipts, transfer in unexpended grant balances to this account and notify the Department of 1ustice to, in the future,
wire advances to this account for Local Law Enforcement Block Grant funds only.
Findinl! 00-2 .
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
Criteria
24 CFR Section 570.201 requires the amount ofCDBG funds obligated during the program year for public services
must not exceed 15 percent of the grant amount received for that year plus 15 percent of the program income it
received during the preceding program year.
Condition noted
The amount ofCDBG funds obligated during the 2000 program year for public services was equal to 24.7 percent
of the grant amount received for 2000 plus 24.7 percent of the program income received during 1999.
Recommendation
Augusta, Georgia should reduce CDBG public service expenditures for 2001 by an amount approximately equal
to the excess for 2000 in accordance with the Department of Housing and Urban Development current
recommendations.
Findinl! 00-3
Internal control over compliance with federal awards.
U.S. Department of Transportation CFDA 20.106; Airport Improvement Program Grants
Condition noted
Internal control for draw requests did not prevent drawdown of 100 percent reimbursement on initial expenditures
under the program when federal share was limited to 90 percent of expenditures. Separate purchase orders were
not issued for AlP projects and non-AlP projects. Vendors billed Daniel Field for non-AXP projects referencing
federal project numbers.
Recommendation
Augusta, Georgia should coordinate administration of grants by appropriately trained personnel with the work
perfonned by outside consultants and personnel at Daniel Field.
Finding 00-4
Internal control over compliance with federal awards
U.S. Department of Transportation CFDA 20.507; Urban Mass Transit Capital and Operating Assistance Grants
Condition noted
Internal control did not ensure timely response to the Federal Transit Authority in regard to all deficiencies noted
during their Triennial Review. The Federal Transit Authority performed a Triennial Review of Augusta, Georgia's
Urban Mass Transit Program and issued its report during October 2000. As a result, the FT A noted deficiencies
in seven areas and required corrective action responses to the deficiencies within 30,60 and 90 days of the report.
As of May 2000, responses in six of the seven areas had not been submitted. Deficiencies involving departments
other than Transit had not been addressed.
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Schedule of Findings - Continued
Year Ended December 31, 2000
Recommendation
Augusta, Georgia should designate administration of grants and responsibility for internal control over federal grant
awards by appropriate personnel with enough authority to ensure that deficiencies in each affected department are
addressed.
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