HomeMy WebLinkAboutAnnual Financial Statement Dec 31-1998
Augusta Richmond GA
DOCUMENT NAME: ~ (\lil0UA L (i N ArilCI A L.. <;;; 't r+ 1 G "..., I<.AVI S D EC. S) J 199);Y
DOCUMENT TYPE:
YEAR: ) q 9<6'
BOX NUMBER: J lp
FILE NUMBER: lLP343
NUMBER OF PAGES:
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Annual Financial Statements
December 31, 1998
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Table of Contents
Report of Independent Certified Public Accountants
General-Purpose Financial Statements:
Combined Balance Sheet - All Fund Types and Account Groups
Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental
Fund Types and Expendable Trust Funds
Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget (GAAP
Basis) and Actual- General, Special Revenue, Debt Service and Capital Projects Fund Types
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balanc.es _
All Proprietary Fund Types and Similar Trust Funds
Combined Statement of Cash Flows - All Proprietary Fund Types and Nonexpendable Trust Funds
Pension Trust Funds - Statements of Plan Net Assets
Pension TrustFunds - Statements of Changes in Plan Net Assets
Notes to Financial Statements
Pension Plan Required Supplementary Information
Year 2000 Readiness Required Supplementary Information
Combining and Individual Fund Financial Statements:
General Fund
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
General Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Canal Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
State Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Port Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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3
7
9
II
12
13
14
18
43
51
55
56
57
58
59
60
61
Local Law Enforcement Block Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
Urban Services District Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Emergency Telephone System Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Capital Outlay Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Fire Protection Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Occupational Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) -
Budget (GAAP Basis) and Actual
Special Assessment Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Promotionrrourism Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Housing and Neighborhood Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Urban Development Action Grant Fund (UDAG):
Statement of Revenues, Expenditures and Changes in Fund Balance ~ Budget (GAAP Basis)
and Actual
Downtown Development Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
State Capital Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Debt Service Funds
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Combining Balance Sheet
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Combining Statement of Revenues, Expenditures and Changes in Fund Baidllces
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Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual .
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Urban Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Capital Proiects Funds
Combining Balance Sheet
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Combining Statement of Revenues, Expenditures and Changes in Fund Balances
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Community Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual -
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Special Sales Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Bu.dget (GAAP Basis)
and Actual
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Special Sales Tax Phase II Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Special Sales Tax Phase III Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Enterprise Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
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Combining Statement of Cash Flows
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Internal Service Funds
Combining Balance Sheet
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Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
Combining Statement of Cash Flows
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Trust and Agencv Funds
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Combining Balance Sheet
II
Page
83
84
85
86
89
91
93
94
95
96
99
103
105
109
110
111
115
Agencv Funds
Combining Statement of Changes in Assets and Liabilities
Expendable Trust Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficit)
Nonexpendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances
Pension Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances
Nonexpendable Trust Funds
Combining Statement of Cash Flows
Compliance Section:
Independent Auditors' Report on Schedule of Expenditures of Federal Awards
Schedule of Expenditures of Federal Awards
Summary Schedule of Prior Audit Findings
Report of Independent Certified Public Accountants on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
Report of Independent Certified Public Accountants on Compliance with Requirements Applicable
to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular
A-133
Schedule of Findings
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REPORT OF INDEPENDENT CERTll'lliD PUBLIC ACCOUNTANTS
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To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
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We have audited the accompanying general-purpose fmancial statements of Augusta-Richmond County, Georgia as of
and for the year ended December 3 1, 1998, as listed in the table of c.ontents. These general-purpose fmancial statements
are the responsibility of the County's management Our responsibility is to express an opinion on these general-purpose
financial statements based on our audit.
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We conducted our audit In accordance with generally accepted auditing standards and Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the general-purpose financial statements .are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general-purpose
fmancial statements. An audit also includes assessing the accounting principles used and significant estimates made
by management, as well as evaluating the overall general-purpose financial statement presentation. We believe that our
audit provides a reasonable basis for our opinion.
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In our opinion, the general-purpose fmancial statements referred to above present fairly, in all material respects, the
financial position of Augusta-Richmond County, Georgia as of December 31, 1998, and the results of its operations and
cash flows of its proprietary and fiduciary fund types for the year then ended in conformity with generally accepted
accounting principles. .
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The year 2000 supplementary information on page 51 is not a required part of the basic financial statements but is
supplementary information required by the Governmental Accounting Standards Board, and we did not audit and do
not express an opinion on such information. . Further, we were unable to apply to the information certain procedures
prescribed by professional standards because of the nature of the subject matter underlying the disclosure requirements
and because sufficiently specific criteria regarding the matters to be disclosed have not been established. In addition,
we do not provide assurance that Augusta-Richmond County is or will become year 2000 compliant, that Augusta-
Richmond County's year 2000 remediation efforts will be successful in whole or in part or that parties with which
Augusta-Richmond County does business are or will become year 2000 compliant.
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In accordance with Government Auditing Standards, we have also issued a report dated July 30, 1999 on our
consideration of Augusta-Richmond County's internal cqntrol structure and a report dated July 30, 1999 on its
compliance with laws and regulations.
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Our audit was conducted for the purpose of forming an opinion on the general-purpose fmancial statements taken as
a whole~ The combining and individual fund financial statements listed in the table of contents are presented for
purposes of additional analysis and are not a required part of the general-purpose fmancial statements of Augusta-
Richmond County, Georgia. Such information"has been subjected to the auditing procedures applied in the audit of the
general-purpose fmancial statements and, in our opinion, is fairly presented in all material respects in relation to the
general-purpose financial statements taken as a whole. I
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Augusta., Georgia
July 30, 1999
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General-Purpose Financial Statements
AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Balance Sheet - All Fnnd Types and Account Groups
December 31, 1998
ASSETS AND OTHER DEBITS
Cash and temporary investments
Investments
Receivables (net of allowances for uncollectibles)
Taxes
Accounts
Loans
Interest
Note
Intergovernmental
Other
Prepaid expenses
Inventory
Restricted assets:
Certificates of participation investments:
Acquisition/construction account
Reserve account
Revenue bond cash and invesnnents:
Construction account
Current debt service account
Issuance costs account
Sinking fund account
Customer deposits
Deferred compensation invesnnents
Real estate investment
Due from other funds - current portion
Property, plant and equipment (net)
Due from other funds - long-term portion
Other assets:
Deferred bond issuance costs
Revenue bond discount
Other debits:
Amount available in debt service fund
Amount to be provided for retirement of general
long-term debt
Total assets and other debits
See notes to financial statements.
ASSETS
Governmental Fund Types
General
Special
Revenue
Debt
Service
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Capital
Proiects
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$14,982,025 $16,631,627 $1,022,175 $68,377,507
1,264,983
1,864,362
600,000
2,180,152
54,168
52,168
13,381,469
--
1,030,008
201,023
3,873,985
53,003
148,23 1
1,254
834,800
86,301
1,219,371
7,915
2,360,308
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1,080,796
444,533
10,000
$34.379.327 $23.314.975 $3.320.047 $70.747,815
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Proprietary Fiduciary Totals
Fund Tvoes Fund Tvoe Account Groups (Memorandum Only)
General General
Internal Trust and Fixed Long-term
Enterprise Service Agency Assets Debt 1998 1997
$ 10,325,438 $2,101,703 $ 13,400,076 $ $ $126,840,551 $113,911,239
1,213,322. 87,911,846 89,125,168 83,720,045
10,370,525 12,813,747 10,961,081
3,641,227 1,726 5,709,592 6,759,909
3,873,985 4,495,859
140,836 5,304 199,143 .99,69.1
600,000 700,000
409,685 6,030,941 - 3,489,219
214,112
6,500 895,468 1,038,314-
1,549,823 191,027 1,793,018 1,614,238
86,301 134,269
1,219,371 1,163,877
46,140,609 46,140,609 42,149,835
2,326,961 2,326,961 2,324,792
151,690 151,690 88,451
1,931,427 1,931,427 1,355,421
52,167 52,167 47,300
6,372,437 6,372,437 5,179,085
975,095 975,095 975,095
455,600 600,000 14,899,517 15,932,442
181,345,600 200,472 163,969,692 345,515,764 313,973,170
1,358,201 1,358,201 1,761,012
1,237,499 1,237,499 1,365,516
1,622,109 1,622,109 1,789,913
3,186,286 3,186,286 3,252,807
26.184.421 26.184.421 31.714.822
$253.908.694 $2.494.928 $119.635.283 $163,969.692 $29.370.707 $701.141.468 $650.211.514
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Continued on the following page.
AUGUSTA-RICHlVlOND COUNTY, GEORGIA I
Combined Balance Sheet - All Fund Types and Account Groups - Concluded I
December 31,1998
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LIABILITIES AND FUND EQUITY I:
Governmental Fund Types
Special . Debt Capital I:
General Revenue Service Proiects
LIABILITIES II
Accounts and other payables $ 2,656,726 $ 1,166,305 $ - $ 959,020
Accrued interest 205,596
Due to others I
Du.e to other funds 1,246,481 4,353,884 4,634,553 I:
Accrued salaries and vacation 1,113,169 245,717 38,533
Other accrued liabilities 515,669
Current portion of notes payable II
CiJrrent portion of capital' leases payable
Payable from restricted assets:
Accrued revenue bond interest 1\
Current portion of revenue bonds payable
Customer deposits
Uncollected taxes II
Deferred revenues 2,140,158 8,227,405 133,761
Deferred compensation benefits payable
Certificates of participation I:
Bonds payable
Notes payable - long-term portion
Capital leases payable - long-term portion
Unfunded pension benefit obligation I;
Closure/postclosure accrual
Total liabilities 7.672.203 14.198.907 133.761 5.632.106
FUND EQUITY AND OTHER CREDITS 11
Contributed capital
Investment in general fixed assets
Retained earnings:
Reserved for revenue bond debt Ii
Unreserved
Fund balances:
Reserve for encumbrances 678,997 2,754,821 18,095,561 I:
Reserved for special sales tax projects 46,775,315
Reserved for special purposes 1,967,274
Reserved for inventory/prepaid expenses 106,336 I
Reserved for employees' pension benefits
Reserved for debt service 3,186,286
Unreserved - designated for capital improvements 244,833
Unreserved - designated for risk benefit 4,705,061 250,000 I
Unreserved - un designated 19,280,456 6,111.247
Total fund equity and other credits 26.707,124 9.116,068 3.186.286 65.115.709
Total liabilities and fund equity and other credits $34.379,327 $23.314,975 $3.320.047 $70.747.815 I
See notes to fmancial statements. I
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I Proprietary FiduCiary Totals
I Fund Types Fund Type Account Groups (Memorandum Only)
General General
Internal Trust and Fixed Long-term
Enterprise Service Agency Assets Debt 1998 1997
I $ 1,442,996 $1,718,623 $ 3,737 $ $ $ 7,947,407 $ 6,903,189
1,368,424 1,574,020 1,793,726
I 4,172,751 4,172,751 2,735,863
3,085,453 28,934 2,908,413 16,257,718 17,693,454
587,850 22,081 2,492,062 4,499,412 6,625,283
I 515,669 143,244
989,616 989,616 1,??}..740
31,104 31,104 31,938
I 5,926 5,926 6,967
1,190,000 1,190,000 6,166,936
52,167 52,167 47,300
I 10,370,525 10,370,525 8,895.001
10,501,324 9,128,143
6,372,437 6,372,437 5,179,085
I 1,705,000 4,130,000 5,835,000 5,875,000
66,851,543 12,813,809 79,665,352 77,236,431
18,877,321 2,248,555 21,125,876 21,722,550
3,017,458 3,017,458 4,605,354
I 4,668,823 4,668,823 4,954,982
5.637,158 5.637.158 4,797.529
10 1.824.558 1.769.638 23.827.863 29.370,707 184.429.743 186,223,715
I 63,942,849 63,942,849 63,895,209
163,969,692 163,969,692 143,273,920
I 21,529,379
1,735,377 1,735,377 20,099
86,405,910 725,290 87,131,200 76,615,802
I 64,870,876 51,689,088
898,084 2,865,358 2,658,622
I 106,336 217,082
71,157,767 71,157,767 66,391,882
3,186,286 3,252,807
244,833 244,053
,I 4,955,061 4,955,061
23.751.569 52,546.090 50,774.174
152.084.136 725,290 95.807.420 163.969,692 516.711.725 463.987,799
I $253,908,694 $2.494.928 $119,635.283 $163 ,969,692 $29.370.707 $70 Ll41.468 $650.211.514
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds
Year Ended December 31,1998
Governmental Fund Types
Special Debt Capital
General Revenue Service Proiects
REVENUES
Taxes $54,539,294 $ 28,382,875 $1,285,307 $28,701,125
Licenses and permits 1,882,135 1,611,153
Use of money and property 1,464,238 484,369 129,420 3,130,324
Charges for services 4,214,266 1,991,884
Fines and fees 7,220,710
Intergovernmental 1,570,403 3,314,711
Cost reimbursements 3,818,155 1,413,989
Sale of property 994,575
Other 2.916 361.049 28.155
Total revenues 74.712.117 37,140.616 1.414.727 33.273.593
EXPENDITURES
Administration 8,979,316 2,231,429
Economic, community and environmental 552,045 6,528,850
Finance and tax administration 5,016,781 759,021
Judicial 7,576,259 231,353
Public safety 31,487,212 15,404,626
Public works 6,463,472 6,213,223
Health and welfare 4,051,476
Culture and recreation 7,038,742 467,329
Debt service 1,614,877 3,129,570 1,487,608
Capital outlay 3,925,796 20,723,195
Other 308.197 53.659
Total expenditures 77.014.173 35.019.060 1.487 .608 20.723.195
Excess of revenues over (under) expenditures (2,302,056) 2,121,556 ( 72,881) 12,550,398
OTHER FINANCING SOURCES (USES)
Capital leases 82,394
Operating transfers in 13,645,301 9,609,846 6,360
Operating transfers out (9.259,900) (14.662.012) (1.785.647)
Excess of revenues over (under) expenditures
and other fmancing sources (uses) 2,083.345 ( 2.848.216) ( 66.521 ) 10.764.751
Fund balances, beginning of year, as previously stated 24,404,274 11,390,148 3,252,807 51,933,141
Prior period adjustments (Note 7) 219.505 574.136 2.417.817
Fund balances, beginning of year, as restated 24.623.779 11.964.284 3.252.807 54.350.958
Fund balances, end of year
$26.707.124 $ 9.116.068 $3.186.286 $65.115.709
See notes to financial statements.
AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Statement of Revenues, Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual- General, Special Revenue,
Debt Service and Capital Projects Fund Types
Year Ended December 31,1998
General
Special Revenue
Budget
REVENUES
Taxes
Licenses and permits
Use of money and property
Charges for services
Fines and fees
Intergovernmental
Cost reimbursements
Sale of property
Other
Total revenues
EXPENDITURES
Administration
Economic, community and
environmental
Finance and tax administration
Judicial
Public safety
Public works
Health and welfare
Culture and recreation
Debt service
Capital outlay
Other
10,849,293
673,501
5,432,483
7,862,979
35,198,863
6,795,557
4,071,055
7,220,096
1,621,244
4,689,327
Total expenditures
Excess of revenues over
(under) expenditures ( 8,530,609)
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in
Operating transfers out
Excess of revenues over
(under) expenditures and
other fmancing sources
(uses) $( 1,233.481)
Fund balances, beginning of year, as
previously stated
Prior period adjustments
Fund balances, beginning of year,
restated
Residual equity transfers
84.414.398
44,361,232
(37.064,104)
Fund balances, end of year
See notes to fmancial statements.
Variance
Favorable
Actual (Unfavorable)
Budget
Actual
8,979,316 1,869,977 3,014,752 2,231,429
552,045 121,456 5,006,969 6,528,850
5,016,781 415,702 1,044,661 759,021
7,576,259 286,720 337,446 231,353
31,487,212 3,711,651 15,861,228 15,404,626
6,463,472 332,085 6,825,344 6,213,223
4,051,476 19,579
7,038,742 181,354 550,785 467,329
1,614,877 6,367 4,553,412 3,129,570
3,925,796 763,531
308,197 ( 308.197) 64.502 53,659
77.014,173 7.400.225 37.259.099 35,019.060
(2,302,056) 6,228,553 ( 3,847,739) 2,121,556
2,165,759 82,394
13,645,301 (30,715,931) 9,865,263 9,609,846
(9.259.900) 27.804,204 04,664,698) 04.662.012)
2.083.345 $ 3.316.826
$( 6.481.415) ( 2.848.216)
24,404,274
219.505
11,390,148
574.136
24,623,779
11,964,284
$26.707.124
$ 9.116.068
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Variance
Favorable
(Unfavorable)
$( 584,077)
( 291,347)
198,369
( 49,024)
3,314,711
994,575
146;049
3.729,256
783,323
1,521,881 )
285,640
106,093
456,602
612,121
83,456
1,423,842
10.843
2.240.039
5,969,295
( 2,083,365)
( 255,417)
2.686
$ 3.633,199
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Statement of Reyenues, Expenses and Changes in Retained EarningslFund Balances -
All Pr-oprietary Fund Types and Similar Trust Funds
Year Ended December 31,1998
Totals
Proprietary Fund Types Fiduciary Fund Types (Memorandum Only)
Internal Nonexpendable Pension
Enterprise Service Trust Trust 1998 1997
OPERATING REVENUES
Charges and fees $42,997,358 $11,314,302 $ $ $ 54,311,660 $ 54.081,540
Contributions 2,344,833 2,344,833 1,887,588
Interest ~ 9,645.538 9.645,713 13.206.665
Total operating revenues 42.997.358 11.3 14.302 ~ 11.990.371 66.302,206 69.175.793
OPERATING EXPENSES
Personal services 10,838,842 215,889 11,054.731 10,255,609
Utilities and telephone 2,758,232 89,596 2,847.828 2,763,704
Maintenance and repairs 3,212,825 101,529 3,314,354 3.063,551
Materials and supplies 6,719,597 16,989 6.736,586 3,981,889
Professional services 1,898,433 3,540,533 5,438,966 5,740.744
Rentals 118,258 118.258 110,396
Other 1,494.795 123,181 1,617.976 3.526,290
Depreciation 7,598,161 40,795 7,.638,956 7;307,025
Closurelpostclosure accrual 839,629 839,629 850.374
Risk benefit charges 11,444,308 11,444,308 12,199,202
Administration 936.001 936.001 729.163
Benefit payments 5,167,250 5,167.250 4,785.513
Refunds 136.691
Total operating expenses 35.478.772 15.572.820 6.103.251 57,154.843 55.450.151
Operating income (loss) 7.518,586 (4.258518) ~ 5.887.120 9.147.363 13.725.642
NONOPERA TING REVENUES (EXPENSES)
Interest revenue 797,800 6,380 804.180 342.096
Other revenue 4.984.172 236.447 5.220.619 2.477.775
Interest expense ( 4,363.659) ( 51,882) ( 4,415,541) ( 4.379.088)
Intergovernmental revenue 5.598.081 5.598.081 9.818.007
Total nonoperating revenues
(expenses) 7.016.394 190,945 - 7.207.339 8.258.790
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Income (loss) before operating
transfers 14,534,980 (4.067,573) 175 5,887,120 16,354,702 21.984,432
Operating transfers in 5,347,586 4,364.639 774,040 10,486,265 10,433,082
Operating transfers out (7.941.177) ( 7.779) ( 91.257) ( 8,040.213) ( 9.900.630)
Net income (loss) 11.941.389 289.287 ~ 6,569.903 18,800.754 22.516.884
Retained earnings/fund balances, beginning of
year. as previously stated 76,199,898 436,003 343,800 88,339,433 165,319,134 135,243,577
Prior period adjustment 7.558.673
Retained earnings/fund balances, beginning of
year, as restated 76,199.898 436.003 343,800 88.339.433 165,319.134 142,802.250
Retained earnings/fund balances, end of year $ 88.141.287 $ 725,290 $343.975 $94.909.336 $184.119.888 $165.319.134
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Statement of Cash Flows -
All Proprietary Fund Types and Nonexpendable Trust Funds
Year Ended December 31, 1998
Proprietary Fund Types
Intemal
Enterprise Service
Fiduciary
Fund Type
Nonexpendable
Trust
1998 1997
Totals
(Memorandum Onlv)
Cash flows from operating activities
Operating income (loss) $ 7,518,586 $( 4,258,518) $ 175 $ 3,260,243 $ 4,317,879
Adjustments to reconcile operating income (loss) to net
cash provided (used) by operating activities
Depreciation and amortization 8,177,786 40,795 8.218,581 7,307.025
Net change in assets and liabilities:
Accounts receivable 149,087 430) 148.657 328,544
Intergovernmental receivable 475,333 475,333 537,044) .
Other receivable . 22,842 22,842 2,337)
Prepaid expenses 4,935 4.935 228,361
Inventory 219,294) 75,464) 294,758) 102.282)
Due from other funds 367,459 367,459 1.843.234
Other assets
Accounts payable ( 1"89;953) 362,055 172,102 478;476)
Accrued salaries and vacation ( 350,577) 6,740) ( 357.317) 100,934
Due to other funds ( 2,012,090) 11,862 ( 2,000.228) ( 4,409.976)
Customer deposits 4,867 4.867 6.600
Closurelpostclosure accrual 839.629 - 839.629 850.374
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Net cash provided (used) by operating activities 14.788.610 0.926.440) -----111 10.862.345 9.452.836
Cash flows from noncapital financing activities
Other revenue 4,984,172 236,447 5,220,619 2,477,775
Intergovernmental revenue 5,598.081 5,598,081 9,818.007
Operating transfers (net) ( 2.593.591) 4.356.860 1.763.269 130.3 78)
Net cash provided (used) by noncapital
financing activities 7.988.662 4,593.307 12.581.969 12.165.404
Cash flows from capital and related financing activities
Acquisition and construction of capital assets (18,301,949) 183,828) (18,485,777) (11,150.656)
Principal paid on revenue bonds ( 1,145,000) ( 1,145,000) ( 1,080,000)
Principal paid on capital leases ( 834) ( 834) ( 250,898)
Principal paid on notes payable ( 781,556) ( 781,556) ( 318.964)
Proceeds from revenue bonds 5.779.147
Bond issuance costs ( 114.449)
Payments to refund debt escrow ( 6,760,198)
Proceeds from certificates of participation 1,705,000 1,705,000
Interest paid ( 4.572,349) 51,882) ( 4,624.231) ( 3,200,796)
Contributed capital 47,640 47.640 1.209.576
Net cash provided (used) by capital and related
activities (23.049.048) 235,710) (23,284.758) (15.887.238)
Cash flows from investing activities
Interest received 797,800 6,~80 804,180 342.096
Purchase of investment 63.362) 63.362) 73.104)
Net cash provided (used) by investing activities 734.438 6.380 740.818 268.992
Net increase (decrease) in cash and cash equivalents 462.662 437,537 175 900,374 5,999,994
Cash and cash equivalent;S. beginning of year 60.465.630 1.664.166 343.800 62.473.596 56.473.602
Cash and cash equivalents. end of year $ 60.928.292 $ 2.101.703 $343.975 $ 63.373.970 $ 62.473,596
See notes to fmancial statements.
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Assets
Cash and short-term investments
Investments, at fair value
U.S. Government obligations
Domestic corporate bonds
Domestic stocks
International stocks
Mortgages
Real estate
Total investments
Due from other funds
Total assets
Liabilities
Accounts payable
Due to other funds
Total liabilities
AUGUSTA-RICHMOND COUNTY, GEORGIA
Pension Trust Funds
Statements of Plan Net Assets
December 31,1998
1945 Plan
$ 1,151,334
1,845.622
3,731,068
5,954,947
343,457
208,372
12,083.466
600.000
13,834.800
58.258
58.258
Net assets held in trust for pension benefits
(A schedule offunding progress for each plan is
presented on pages 43- 44)
See notes to financial statements.
$13.776.542
$9.975.027
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$71.157.767
$94.909.336
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AUGUST A-RICHMOND COUNTY, GEORGIA
Pension Trust Funds
Statements of Changes in Plan Net Assets
For the Year Ended December 31,1998
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Notes to Financial Statements
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements
December 31, 1998
Note 1 - Summary of significant accounting policies
Augusta-Richmond County ("the County") accounts for its fmancial position and results of operations in accordance with
generally accepted accoUnting principles (GAAP) applicable to governmental units. The County's reporting entitY applies all
relevant Government Accounting Standards Board (GASB) pronouncements. Proprietary funds apply Financial Accounting
Standards Board (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November
30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails.
Accordingly, the County uses several funds and account groups, which are described below.
A. Fund types and account.groups
A fund or account group is an accounting entity with a self-balancing set of accounts established to record the financial
position and results of operations of a specific governmental activity. The County maintains the following fund types and
account groups:
Governmentalfund types, that include the General Fund, Special Revenue Funds, Debt Service Funds, and. Capital
Projects Funds, are used to recordtbe general operations of the County. Governmental funds are accounted for using
the current financial measurement focus. Only current assets and current liabilities are generally included on their
balance sheets. Their operating statements present sources and uses of available resources during a given period.
Proprietary fund types, that are used to account for activities conducted on a fee for service basis in a manner similar
. to commercial enterprises, provide services to the County (Internal Service Funds) and the public (Enterprise Funds).
Proprietary funds use the economic resources measurement focus. The accounting objectives are determination of
net income, financial position, and cash flows. All assets and liabilities associated with a proprietary fund's activities
are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and retained earnings.
Fiduciary fund types (trust and agency funds), that are used to account for assets held by the County as an agent for
private individuals or organizations or in trust. Expendable trust funds account for financial activity in essentially the
same manner as governmental funds. Pension Trust Funds use the economic measurement focus in essentially the
same manner as proprietary funds. Agency funds are custodial in nature and do not involve measurement of results
of operations.
General fIXed assets and general long-term debt account groups, that are used to account for property and equipment
and long-term obligations of governmental funds.
The general-purpose fmancial statements include total columns that aggregate the [mancial statements of the various fund
types and account groups. The columns are designated "memorandum only" because the totals are not comparable to a
consolidation in that interfund transactions are not eliminated. Comparative information presented for 1997 presentation
contains certain reclassifications to conform to the 1998 presentation.
B. Reporting entity
Augusta-Richmond County is located in the northeast section of the state on the south bank of the Savannah River, which
serves as the boundary between Georgia and South Carolina. The County is on the fall line and has a landscape dotted
with foothills which descend to the coastal plain. The County is the head of the navigation on the Savannah River and is
135 miles east of Atlanta, 127 miles northwest of the port of Savannah, and 72 miles southwest of Columbia South
Carolina. The County is the trade center for 13 counties in Georgia and five in South Carolina, a section known as the
Central Savannah River Area.
The County was created by legislative act in the State of Georgia in 1995 from the unification of the two governments, the
City of Augusta, Georgia and Richmond County, Georgia. On June 20, 1995, the citizens of Richmond County and the
18
AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
De_cember 31, 1998
Note 1 - Summary of significant accounting policies (Continued)
City of Augusta voted to consolidate into one government named Augusta-Richmond County, Georgia. The officials for
the new government were elected and, based on the charter, took office on January 1, 1996. The unified government
combined all functions and began fmancial operations January 1, 1996.
Augusta-Richmond County is governed by a full-time Mayor, with a term of four years, and a ten member Commission,
who serve on a part-time basis and are elected to staggered terms offour years. The Mayor and Commission appoint an
Administrator who serves as a full-time administrative officer and is responsible for the daily operations of the County.
For financial reporting purposes, the County includes all funds, account groups, agencies, board, commissions, and
authorities that are controlled by or fmancially dependent upon the County. Control or financial dependence is determined
on the basis of the County's obligation for finance of deficits, guarantee of debts, selection of governing authority, approval
of budget, authority to make a public levy, ownership of assets, scope of public service and special fmancing relationships
where there is only partial or no oversight responsibility.
-UtiliZing the above cntefia, the-fc5llowin-g agencies -an-d commissions 'were includedusmg the blendln.g' method in the
financial statements: Augusta Port Authority, Augusta Canal Authority, Downtown Development Authority, Richmond
County Public Facilities, Inc. (see Note 4E), Augusta Public Transit, and the Aviation commissions of Bush and Daniel
Fields.
Complete financial statements for the individual component units may be obtained at the following address:
Augusta-Richmond County, Georgia
Finance Department
501 Greene Street
Augusta, Georgia 30901
The following organization was excluded from the reporting entity because the County's accountability does not extend
beyond appointing a voting majority' of the organization's board members. Financial statements are available from the
organization.
Augusta-Richmond County Coliseum Authority - an authority created to maintain a multiple-use coliseum.
C. Basis of accounting
Governmental fund types, agency funds and the expendable trust fund use a modified accrual basis of accounting.
Revenues are recognized when available and measurable. Revenues that are accrued include federal and state grants and .
subventions, property taxes, transient occupancy taxes, sales taxes collected by the State on behalf of the County prior to
year-end, interest, and certain charges for current services. Revenues that are not considered susceptible to accrual include
certain licenses, permits, fmes, forfeitures, penalties, and other taxes. Expenditures, other than interest on long-term debt,
are recorded when the liability is incurred.
Proprietary fund types and the nonexpendable trust fund and pension trust funds are accounted for on the accrual basis.
The accrual basis of accounting recognizes revenues when earned. Expenses are recorded when incurred.
D. Fixed assets and long-term liabilities
The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are
determined by its measurement focus. Fixed assets used in a governmental fund type operation (general fixed assets) are
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AUGUST A-RICHM:OND COUNTY, GEORGIA
Notes to Financial Statements - Continued
D~~ember 31, 1998
Note 1 - Summary of significant accounting policies (Continued)
accounted for in the General Fixed Asset Account Group, rather than in the governmental funds. Public domain
("infrastructure") general fixed assets consisting of certain improvements other than buildings, including roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are not capitalized.
All fixed assets are valued at historical cost or estimated historical cost if actuai historical cost is not available. Donated
fixed assets are valued at their estimated fair value on the date donated. Long-term liabilities expected to be fmanced from
governmental funds ate accounted for in the General Long-term Debt Account Group, not in the governmental funds.
The two account groups are not "funds". They only measure the financial position not the measurement of results of
operations.
Noncurrent portions of long-term receivables due to governmental funds are reported on their balance sheets, in spite of
their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be
considered "available spendable resources," because they do not represent net current assets. Recognition ofgovernmentaJ
fund type revenues represented by noncurrent receivables is deferred until they become current receivables. Noncurrent
portions of long-term loans receivable are offset by fund balance reserve accounts.
Special reporting treatments also are applied to governmental fund inventories to indicate that they do not represent
"available spendable resources," even though they are a component of net current assets. Such amounts generally are
offset by fund balance reserve accounts.
Because of their spending measurement focus, expenditure recognition for governmental fund types is limited to exclude
amounts represented by noncurrent liabilities. Because they do not affect net current assets, such long-term amounts are
not recognized as governmental fund type expenditures or fund liabilities. They instead are reported as liabilities in the
General Long-term Debt Account Group.
All proprietary funds and Nonexpendable Trust and Pension Trust Funds are accounted for on a cost of services or "capital
maintenance" measurement focus. Depreciation of all exhaustible fixed assets used by-proprietary funds is charged as an
expense against their operations. Accumulated depreciation has been provided over the estimated useful lives using the
straight-line method. The estimated useful lives are as follows:
Buildings
Vehicles
Machinery and equipment
Furniture and fixtures
Water and sewerage systems
Landfill Cell II C
7 - 40 years
1 - 15 years
1 - 20 years
1 - 15 years
10 - 40 years
10 years
Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest
incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset
constructed, net of interest earned on the invested proceeds over the same period. During 1998, no interest costs were
capitalized because interest expenditures related to constructed assets did not exceed related interest revenue.
E. Budgets and budgetary accounting
The County generally follows these procedures in establishing the budgetary data reflected in the fmancial statements:
I. Budgetary hearings are held in October to discuss departmental budgets.
2. The Finance Committee presents the tentative budget to the County Commissioners in November.
20
AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31,1998
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Note 1 - Summary of significant accounting policies (Con~inued)
3. The permanent budget is legally adopted by the County Commission prior to the start of the next fiscal year. I
4. All budget revisibns or changes must be approved as required by Georgia law and administrative policy. Transfer of
budgeted amounts between object categories within departments requires the approval of the County Administrator.
The Board of Commissioners must approve revisions that alter the total expenditures of any department or fund. I....
Budgets for capital items are reappropriated in the ensuing year's budget. Departments may request for other budget
items to be reappropriated in the form ofa budget adjustment, contingent of the County Commission's approval.
5. Formal budgetary integration is employed as a management control device during the year for the General, Special I;,..
Revenue, Debt Service and Capital Projects Funds.
6. Budgets for these funds are adopted on a basis consistent with generally accepted accounting principles (GAAP).
Budget information for expenditures represent the operating budget (as amended) as approved by the Augusta-Richmond
County Board of Commissioners.
F. Encumbrances
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies
are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal
budgetary integration for the General Fund, Special Revenue Funds, Debt Service and Capital Projects Funds.
Encumbrances are recorded when purchase orders are issued but are not considered expenditures until liabilities for
payments are incurred. Encumbrances for outstanding purchase orders do not lapse at year end. Therefore, they are
reported as reservations of fund balance.
G. Cash and cash equivalents
The County maintains a cash and investment pool in which the General Fund and all funds share. Each fund's portion of
the pool is displayed on its respective balance sheet as cash and cash equivalents and includes non-pooled cash and
investments separately held. Funds which have an excess of outstanding checks over bank balance have had these balances
reclassified as a due to the General Fund for purposes offmancial statement presentation. Interest income is allocated to
each fund monthly based on its average monthly balance.
For the purposes offmancial statement presentation, the County considers all highly liquid investments with an original
maturity of three months or less, or with insignificant early withdrawal penalties, to be cash equivalents. Exceptions
include the County's pension plans which classify only cash as cash equivalents in order to appropriately report investment
activity. Cash equivalents include amounts in certificates of deposit, repurchase agreements, and U.S. Treasury bills, and
are stated at cost which approximates market. All deposits are stated at cost plus accrued interest, which reasonably
estimates fair value.
The State statutes authorize the County to invest in obligations of the United States government and agencies thereof,
general obligations of the State of Georgia or any of its political subdivisions, or banks and savings and loan associations
to the extent that they are secured by the Federal Deposit Insurance Corporation.
H. Investments
Investments are reported at cost, except for the investments in the County's pension plans and deferred compensation plan
which are reported at fair value. For these investments, fair value is determined as follows: short-term investments are
reported at cost, which approximates fair value; securities traded on national exchanges are valued at current prices or
current prices of similar securities; securities for which an established market does not exist are reported at estimated fair
value using selling prices for similar investments for which there is an active market; fair value of real estate is based on
cost.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
I
Notes to Financial Statements - Continued
I
December 31, 1998
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Note 1 - Summary of significant accounting policies (Continued)
I I. Inventories and prepaid expenses
Inventories in the governmental funds are valued at cost using the first-in, frrst-out method. Inventories in the proprietary
funds are valued at the lower of cost (first-in, first-out) or market. The costs of governmental fund-type inventories and
prepaid expenses are recorded as expenditures when consumed rather than when purchased. Reported inventories and
prepaid expenses are equally offset by a fund balance reserve which indicates that they do not constitute "available
spendable resources".
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Interfund transactions
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During the course of operations, numerous transactions occur between individual funds for goods provided or services
rendered. These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance
sheet.
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QuaSi:extemal 'transachons are accounfecC for as revenues, expenditures or expenses: Transactions that constitute
reimbursement to a fund for expenditures/expenses in,itially made on behalf of another fund are recorded as
expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is being
reimbursed.
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All other interfund transactions, except for quasi-external transactions and reimbursements, are reported'as transfers.
Nonrecurring or non-routine permanent transfers of equity are reported as residual equity transfers. All other interfund
transfers are reported as operating transfers.
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K. Bond discounts and issuance costs
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Bond discounts and issuance costs for proprietary funds are deferred and amortized over the term of the bonds using the
effective-interest method. Bond discounts are presented as a reduction ofthe face amount of bonds payable, whereas
issuance costs are recorded as deferred charges.
L. Restricted assets
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Certain assets of the Capital Projects Fund and Enterprise Fund are classified as restricted assets on the balance sheet
because their use is limited by applicable debt covenants.
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M. Compensated absences
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County employees are entitled to certain compensated absences based upon their length of employment. No liability is
reported for unpaid accumulated sick leave since it is the County's policy to record the cost of sick leave only when it is
used. Vacation pay and comp time are accrued when incurred in proprietary funds and reported as a fund liability.
Vacation pay and comp time that are expected to be liquidated with expendable available financial resources is reported
as an expenditure and a fund liability of the governmental fund that will pay it. Amounts not expected to be liquidated with
expendable available fmancial resources are reported in the General Long-term Debt Account Group and no expenditure
is reported for these amounts. i
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N. Comparative data
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Comparative total data for the prior year has been presented in the accompanying financial statements in order to provide
an understanding of changes in the County's financial position and operations. However, comparative (i.e., presentations
ofprior year totals by fund type) data has not been presented in each of the statements because their inclusion would make
the statements unduly complex and difficult to read.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
l,'otes to Financial Statements - Continued
December 31, 1998
Note 1 - Summary of significant accounting policies (Continued)
O. Memorandum only - total columns
Total columns on the general-purpose financial statements are captioned "memorandum only" to indicate that they are
presented only to facilitate fmancial analysis. Data in these columns does not present financial position, results of
operations or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable
to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2 - Stewardship, compliance and accountability .
A. Excess of expenditures over appropriations Expenditures
Budget Actual (Excess)
General $46,441,694 $43,457,938 $ 2,983,756
Canal Authority 494,259 150,190 344,069
'Law Enforcement Fund 36;724,073 32;613;321 -4;110;752
State Grants 9,919 9,919
Port Authority 344,684 267,111 77,573
Local Law Enforcement Block Grants 399.769 525.613 ( 125.844)
Total General Funds $84.414.398 $77,014.173 $ 7.400.225
Urban Services District $ 7,346,733 $ 5,574,078 $ 1,772,655
Emergency Telephone System 1,784,973 1,516,648 268,325
Capital Outlay 7,779,491 4,977,471 2,802,oio
Law Enforcement 210,669 183,871 26,798
Fire Protection 13,797,293 13,283,957 513,336
Special Assessment 1,146,560 1,149,419 ( 2,859)
Prornotionrrourism 3,367,000 3,607,469 ( 240,469)
Housing and Neighborhood Development 2,934,506 (2,934,506)
Urban Development Action Grant 1,474 3,759 ( 2,285)
Downtown Development Authority 1,824,906 1,787,728 37,178
State Capital Grants 154 ( 154)
Total Special Revenue Funds $37.259.099 $35.019.060 $ 2.240.039
Debt Service $ 921,580 $ 1,052,055 $( 130,475)
Urban Debt Service 489.780 435.553 54.227
Total Debt Service Funds $ 1.411.360 $ 1.487.608 $( 76.248)
Special Sales Tax $ 3,054,711 $ 781,982 $ 2,272,729
Special Sales Tax Phase II 22,477,010 3,811,767 18,665,243
Special Sales Tax Phase III 63.340.289 16.129.446 47.210.843
Total Capital Projects Funds $88.872.010 $20.723.195 $68.148,815
Waste Management $ 6,114,484 $ 4,008,300 $ 2,106,184
Water and Sewerage 21,595,552 21,441,593 153,959
Bush Field Airport 6,728,633 6,400,497 328,136
Municipal Golf Course 388,667 372,929 15,738
Transit 5,172,168 2,880,584 2,291,584
Daniel Field Airport 79,594 72,889 6,705
Old Government House 81,303 76,373 4,930
Newman Tennis Center 233.177 225.607 7.570
Total Enterprise Funds $40.393.578 $35.478.772 $ 4.914.806
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements.. Continued
December 31, 1998
Note 2 - Stewardship, compliance and accountability (Concluded)
Expenditures .
Budget Actual (Excess)
Risk Management $11,654,367 $11,900,832 $(246,465)
Fleet Operations 3.450.227 3.671.988 (221. 76!)
Total Internal Service Funds $15.104.594 $15,572.820 $(468.226)
1945 Pension Fund $ 1,954,359 $ 1,036,553 $ 917,806
1977 Pension Fund 1,187,723 691,602 496,121
General Retirement 3,523,200 4,375,096 (851,896)
Expendable Trust Fund - Joseph Lamar 175 175
Expendable Trust Fund - Perpetual Care 35.200 17.288 17 .912
Total Trust & Agency Funds $ 6.700,657 $ 6.120.714 $ 579.943
B. Fund Balance or Retained Earn.ings (deficit)
Following is a detail of fund balance/retained earnings (deficit) by fund. Agency funds, which serve only a custodial
, function, do not have fund balances and are, therefore, not included.
Fund Balance/Equitv
General
General
Canal Authority
Law Enforcement
State Grants
Port Authority
Local Law Enforcement Block Grants
Total General Funds
$25,385,723
1,196,256
638,506
( 365,276)
165,920
( 314.005)
$26.707.124
Special Revenue
Urban Services District
Emergency Telephone System
Capital Outlay
Law Enforcement
Fire Protection
Occupational Tax
Special Assessment
Promotiontrourism
Housing and Neighborhood Development
Urban Development Action Grant
Downtown Development Authority
State Capital Grants
Total Special Revenue Funds
$( 604,468)
( 676,399)
2,533,949
169,947
1,195,394
( 111,635)
70,296
4,175
1,058,557
4,964,615
510,972
665
$ 9.116.068
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Notes to Financial Statements - Continued
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Dec~l!1ber 31,1998
Debt Service
Debt Service
Urban Debt Service
Total Debt Service Funds
$ 2,986,300
199,986
$ 3.186.286
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Note 2 - Stewardship, compliance and accountability (Concluded)
Fund BalancelEquitv
Enterprise
WaSte Management
Water and Sewerage
Bush Field Airport
Municipal Golf Course
Transit
Daniel Field Airport
Old Government House
Newman Tennis Center
Total Enterprise Funds
" ,
$ 690,767
74,108,497
18,739,906
243,479
( 5,723,558)
( 68,674)
158,334
( 7.464)
$ 88.141.287
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Capital Projects
Community Development
Special Sales Tax
Special Sales Tax Phase II
Special Sales Tax Phase III
Total Capital Projects Funds
$.. 244,833
5,305,628
19,476,049
40,089.199
$ 65.115,709
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Internal Service
Risk management
Fleet Operations
Central Services
Total Internal Service Funds
$ 777,385
( 52,088)
( 7)
$ 725.290
Trust
1945 Pension Fund
1977 Pension Fund
General Retirement
Expendable Trust Fund - Joseph Lamar
Expendable Trust Fund - Perpetual Care
Non-expendable Trust Fund - Joseph Lamar
Non-expendable Trust Fund - Perpetual Care
Total Trust Funds
$ 13,776,542
9,975,027
71,157,767
( 350)
554,459
5,350
338.625
$ 95.807.420
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The County plans to fund the deficits through contributed capital and the general operations of the County.
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Note 3 - Detailed notes on all funds and account groups
A. Deposits and investments
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At December 31, 1998, the County's cash and cash equivalents balance on the combined balance sheet included demand
deposits, certificates of deposit, repurchase agreements, and local government investment pools. The cash balance was
secured by Federal Depository Insurance Corporation (FDIC) or Savings Association Insurance Fund (SAIF) or by
collateral held by the agent in the County's name.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31,1998
Note 3 - Detailed notes on aU funds and account groups (Continued)
The carrying amount of the County's deposits with financial institutions was $32,926,539 and the bank balance was
$35,418,471. The bank balance was categorized as follows:
Amount insured by the FDIC
Amount collateralized with securities held by pledging institutions
in the County's name
Amount uncollateralized
$ 700,000 .
34,202,033
516.438
Total bank balance of deposits
$35.418.471
Proper collateral of securities held by the County or by its agent in the County's name was pledged within ten days after
year-end, as in accordance with applicable statutes.
Investments made by the County, including repurchase agreements consisting of U.S. Treasury notes, are summarized
below. The investments that are represeilted by. specific identifiable investment securities are claSsified as to credit risk
by the three categories described below:
Category
--L- -L-
Carrying Market
Amount Value
$ 88,054,955 $ 88,054,955
22,754,673 22,754,673
71.157.517 71.157.517
52,980,561 52,980,561
6,372,437 6,372,437
32.926.539 32.926,539
$274.246.682 $274.246,682
Repurchase agreements
U.S. Government securities
Corporate bonds and equity securities.
$ 88,054,955 $
22,754,673
71.157.517
181,967,145
- $
- -
-.-
Local government investment pool
Deferred compen.sation investments
Carrying amount of deposits with financial institutions
The balances shown on the combined balance sheet are as follows:
Cash and temporary investments
Investments
Restricted assets:
Certificates of participation investments:
Acquisition/construction account
Reserve account
Revenue bond cash and cash equivalents:
Construction account
Current debt service account
Issuance costs account
Sinking fund account
Customer depOSIts
Deferred compensation investments
$126,840,551
89,125,168
86,301
1,219,371
46,140,609
2,326,961
151,690
1,931,427
52,167
6.372.437
$274.246.682
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 3 - Detailed notes on all funds and account groups (Continued)
The County's investments are shown by type, carrying amount, market value and level of risk assumed in the holding of
the various securities.
The levels of risk assumed in the various investments are categorized as follows:
Category 1: includes the investments that are insured or registered or for which the securities are held by the County or
its agent in the County's name.
Category 2: includes uninsured and unregistered investments for which the securities are held by the bank's or dealer's
trust department or agent in the County's name.
Category 3: includes uninsured and unregistered investments for which the securities are held by the bank or dealer, or
by its trust department or agent but not in the County's name.
B: Receivaoles
Property taxes are administered on a calendar year basis subject to the following dates:
Lien date
Levy date
Collection period
Due date
January 1
. August 15
September 15 - November 15
November 15
Receivables at December 31, 1998, including the applicable allowances for uncollectible accounts, consist ofthe following:
Special Debt Capital Internal Trust and
General Revenue Service Proiects Enterprise Service Agencv Total
Receivables:
Taxes SI,542.075 $1.303.157 $162.072 $ $ $ $ I 0,370,525 $13,377,829
Accounts 2,162.081 201,023 1,254 4.266,734 1.726 6,632,818
Loans 3.921.999 3,921.999
Interest 53.003 140,836 5,304 199,143
Note 600,000 600,000
Intergovernmental 2,180.152 1.080,796 - 2.360,308 409.685 - 6.030.941
-
GrosS receivables 6,484,308 6,559.978 163,326 2.360,308 4,817.255 1,726 10,375.829 30,762,730
Less: allowance for
uncollectibles ( 574,811) ( 321.163) (13,841) ( 625.507) - (1.535.322)
-
Net total receivables $5,909,497 S6.238.815 $149,485 $2.360.308 $4.191,748 $1,726 $10.375.829 $29.227.408
In addition to the above loans receivable, a bank maintains records for certain notes receivable that are not recorded in
the accounts of the County. These loans represent funds received through HUD's Housing Rehabilitation Program. The
Housing Rehabilitation Program is designed to fund improvements to homes owned and occupied by persons in low to
moderate income ranges. In 1993, loans were also made to owners of rental units under a deferred loan arrangement as
part of the Housing Rehabilitation Program. Loans made for these projects vary as to amounts and interest rates based
on the level of income of the owner/occupiers. Repayments of these loans are recorded as other revenue in the Housing
and Neighborhood Development Fund.
In a prior year, the former City of Augusta entered into an agreement with the Georgia Housing and Finance Authority
(GHF A) to aid in the administration ofF ederal funds granted through the State for HUD' s Rental Rehabilitation Program.
The County acts only in an administrative capacity and does not directly receive or disburse any funds related to this
project. Therefore, the receipts, disbursements and related notes receivable for the GRF A program have not been included
in the financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31,1998
C. Fixed assets
Note 3 - Detailed notes on all f~nds and account groups (Continued)
Activity in the General Fixed Assets Account Group for the year ended December 31, 1998, was as follows:
Balance
January 1. 1998
Land
Buildings
Tax levy acquisitions
Vehicles
Machinery and equipment
Furniture and fixtures
Other capital .
Construction in progress
Richmond County Public
Facilities, Inc.
$ 13,514,624
46,646,176
30,984
19,382,003
7,153,723
6,725,631
8,294,884
28,870,412
12.655.483
$143.273.920
Balance
Additions Deletions December 31. 1998
$ 665,418 $
781,651
3,624,332
503,761
3,363,590
1,163,272
10,593,748
$20.695,772 $
Fixed assets for proprietary funds as of December 31, 1998, were as follows:
Land
Buildings
Vehicles
Machinery and equipment
Furniture and fixtures
Water and sewerage systems
Contributed water and sewerage systems
Other capital
Construction in progress
Landfill Cell II C
Total
Less accumulated depreciation
Net property, plant and equipment
D. Landfill closure and postclosure costs
Enterprise
$ 7,880,153 $
52,735,229
10,948,824
5,773,957
658,063
147,142,802
10,563,423
15,400,829
24,017,337
3.719.149
278,839,766
(97.494.166)
$ 14,180,042
47,427,827
30,984
23,006,335
7,657,484
10,089,221
9 ,4~,8, 15q
39,464,160
12.655.483
$163.969,692
Internal
Service
107,751
185,967
79,727
12,962
386,407
(185.935)
$181.345.600 $ 200.472
State and Federal laws and regulations require the County to place a fmal cover on its landfill when closed and perform
certain maintenance and monitoring functions at the landfill site for thirty years after closure. In addition to operating
expenses related to current activities of the landfill, an expense provision and related liability are being recognized based
on the future closure and postc1osure care costs that will be incurred near or after the date the landfill no longer accepts
waste. The recognition of these landfill closure and postclosure care costs is based on the amount of the landfill used during
the year. The estimated liability for landfill closure and postclosure care costs has a balance of$5,637, 158 as of December
31, I ')98, which is based on 51 % usage (filled) of Cell II C which is operating currently, and 100% usage (filled) of Cells
II A and II B. It is estimated that an additional $4,377,179 will be recognized as closure and postclosure care expenses
between the date of the balance sheet and the date the landfill is expected to be filled to capacity, which is in the next 3 to
28
AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 199~
Note 3 - Detailed notes on all funds and account groups (Continued)
5 years. The estimated total current cost of the landfill closure and postclosure care ($10,014,337) is based on the amount
that would be paid if all equipment, facilities, and services required to close, monitor, and maintain the landfill were
acquired as of December 31, 1998. However, the actual cost of closure and postclosure care may be higher due to
inflation, changes in technology, or changes in landfill laws and regulations.
The County expects to finance the costs for the estimated landfill closure and postclosure care costs as they become due
during the coming thirty years through the regular operations of the County.
Accrued Unfunded
General Certificates Vacation! Pension
Obligation of Notes Revenue Comp Capital Benefit
Bonds Participation ~ Bonds Time Leases Obligation Total
Balance. 12-31-97 $5,990 $ 5,875 $ 2.756 $ 8,511 $ 2.276 $ 4.605 $ 4,955 $ 34.968
Additions 3,930 190 454 4.574
Retirements LW.) ( 1.745) UQ1) L..ill) 0.714) (1. 778) LHQ) DQl1l)
Balance. 12-31-98 $5.045 $ 4.130 $ 2.249 $ 7.769 $ 2.492 $ 3.017 $ 4.669 $ 29.371
General Obligation Bonds
$8,000,000 1981 Public Building Bonds - due in annual installments of $550,000 to $990,000,
plus interest at 6.5% to 9.6%, through January 2002.
$3,370,000
$7,020,000 1973 Public Improvement Bonds - due in annual installments of $325,000 to
$350,000, plus interest at 4.75% to 5.5% through November 2003.
1.675.000
Total
$5.045.000
Certificates of Participation
$33,650,000 Certificates of Participation (Series 1993) issued by Richmond County Public
Facilities, Inc. (see Note 4E) - due in annual installments of $1 ,325,000 to $1,430,000, plus
interest at 4.0% to 4.2% through October 2001.
$4.130.000
In a prior year, a portion of the Certificates of Participation (Series 1993) was defeased by the creation ofan irrevocable
trust fund. Original proceeds remaining from the issue were used to purchase U.S. Government securities that were
placed in a trust fund. The investments and .fixed earnings from the investment are sufficient to fully service the
defeased debt until the debt matures. For fmancial reporting purposes, the debt is considered defeased and, therefore,
not included as a liability in the General Long-term Debt account group. As of December 31, 1998, the amount of
defeased debt outstanding but removed from the General Long-term Debt account group is $480,000.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
Dr.e~mber 31, 1998
Note 3 - Detailed notes on all funds and account groups (Continued)
Notes pavable
Downtown Development Authority:
$3,900,000 line of credit with bank - due in monthly installments of$38,937, plus
interest at 8.53%, through November 2000.
Housing and Neighborhood Development:
Section 108 loan - due in annual installments of $45,000 to $1,010,000, plus interest at
35 basis points above UBOR adjusted on the first day of each month, through
August 2005.
Total
Revenue bonds
Downtown Development AuthoritY:
$2,600,000 1989 Downtown Development Authority Bonds - due in annual installments
of$125,000 to $270,000, plus interest at 7.4%, through January 2010.
$3,816,000 1990 Downtown Development Authority Bonds - due in annual instaJlments
of$170,000 to $375,000, plus interest at 7.55%, through January 2010.
$3,500,000 1993 Downtown Development Authority Bonds - due in monthly principal
and interest installments of $41 ,075 through April 2002.
Augusta Port Authority:
$1,200,000 1993 Augusta Port Authority Bonds - due in monthly principal and interest
installments of $9,773 through May 2008.
Total
2. Enterprise Funds' debt
Revenue bonds
Water and Sewer:
$66,640,000 1996 Water and Sewer Bonds - due in annual installments of $920,000 to
$4,445,000, plus interest at 3~6% to 6.25%, through October 2028 (this liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $2,253,903).
$5,910,000 1997 Water and Sewer Bond - due in annual inStallments of $1 00,000 to
$400,000, plus interest at 3.6% to 5.25%, through October 2021. (This liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $489,554).
Bush Field Airport:
$1,200,000 1972 Augusta Airport Improvement Bonds - due in annual installments of
$70,000 to $85,000, plus interest at 5.9% through April 2002.
30
$ 893,555
1.355,000
$ 2.248.555
$ 2,275,000
3,125,000
1,511,439
857.370
$ 7.768,809
$64,790,000
5,670,000
325.000
$70.785,000
AUGUST A-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31, J 998
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Note 3 - Detailed notes on all funds and account groups (Continued)
Notes pavable
Water and Sewer Fund:
State revolving loan - due in quarterly principal and interest installments of $94,668,
plus interest at 4%, through May 2016.
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$ 4,749,347
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State revolving loan - due in quarterly principal and interest installments of $305,904,
plus interest at 5.5%, through June 2011.
State revolving loan - principal and interest at 4% due in quarterly installments beginning
90 days after completion of project. $1,781,686 remaining loan available at
December 3 1, 1997.
4,288.863
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Total
$19.866.937
Certifidites oTParticipatioh"
Municipal Golf Course Fund: .
$1,705,000 Certificates of Participation (Series 1998) Augusta Golf Course Project - due
in semi-annual installments of$37,700 to $80,800, plus interest of5.18% (to be adjusted
to not more than 15% on December 31, 2003) through June 2013.
$ 1.705,000
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During 1996, the County issued $66.6 million in Series 1996 Water and Sewer revenue bonds. A portion of the
proceeds from the sale of these bonds was used to advance refund all of the former City of Augusta's Series 1972 and
1991 Water and Sewer revenue bonds and the former Richmond County's Series 1987 and 1991 Water and Sewer
revenue bonds. Proceeds of $19.4 million plus an additional $4.9 million of sinking fund monies from the defeased
issues were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust fund
with an escrow agent to provide for all future debt service payments on ~e above-mentioned bonds. As a result, the
bonds are considered to be defeased and the liabilities for those bonds have been removed from the Water and Sewer
Fund.
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In 1997, the County issued $5.9 million in Series 1997 Water and Sewer Revenue Bonds. A portion of the proceeds
from the sale of these bonds was used to advance refund all of the former Richmond County's Series 1986 Water and
Sewer Revenue Bond. Proceeds of approximately $5.6 million plus an additional $,9 million of sinking fund monies
from the defeased issues were used to purchase U.S. government securities. Those securities were deposited in an
irrevocable trust fund with an escrow agent to provide for all future debt service payments on the above-mentioned
bonds. As a result, the bonds are considered defeased and the liability for those bonds have been removed from the
Water and Sewer Fund.
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As of December 31, 1998, the amount of these defeased debts outstanding but removed from the Water and Sewer Fund
is $16,628,508.
I)
The advance refunding during 1996 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt of approximately $2.5 million.. This difference, reported in the accompanying financial statements as
a deduction from bonds payable, is being charged to operations through the year 2028 using the effective-interest
method. The refunding increased the total debt service payments over the next 30 years by approximately $8.6 million
and produced an economic gain of approximately $260,000.
11
The advance refunding during 1997 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt of approximately $540,000. This difference, reported in the accompanying financial statements as a
deduction from bonds payable, is being charged to operations through the year2021 using the effective-interest method.
The refunding will increase total debt service payments over the next 24 years by approximately $2.1 million and will
produce an economic gain of approximately $110,000.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 3 - Detailed notes on all funds and account groups (Continued)
In a prior year, the former Richmond County Water and Sewer 1984 revenue bond issue was defeased by the creation
of an irrevocable trust fund. New debt was issued and the proceeds were used to purchase U.S. Government securities
that were placed in a trust fund. The investments and fIxed earnings from the investments are sufficient to fully service
the defeased debt until it is called. or matures. For financial reporting purposes, the debt is considered defeased and,
therefore, not included as a liability in the Water and Sewer Fund. As of December 31, 1998, the amount of this
defeased debt outstanding but removed from the Water and Sewer Fund is $110,453.
3. Debt service requirements to maturity
The annual requirements to amortize debt outstanding as of December 31, 1998, including interest are as follows:
General CertifIcates
Obligation of Notes Revenue
Bonds Participation Payable Bonds Total
1999 $1,356,100 $ 1,660,163 $ 2,615,351 $ 6,153,735 $ 11,785,349
2000. 1,368,625. . 1,657,163 2,535,485 6,120,008 11,681,281
2001 1,383,550 1,655,788 2,091,511 6,111,659 11,242,508
.2002 1,415,475 165,728 2,091,492 5,688,273 9,360,968
2003 366,625 165,728 2,090,972 5,472,675 8,096,000
Thereafter 1.574.424 19.191.563 122.204.705 142.970.692
5,890,375 6,878,994 30,616,374 151,751,055 195,136,798
Less interest ( 845.375) (1,043.994) (8.500.882) (73 , 197 .246) (83.587.497)
$5.045.000 $ 5.835.000 $22.115.492 $ 78.553.809 $111.549.30 I
F. Leases
The County has entered into several long-term lease agreements for various vehicles and machinery and equipment.
Although the leases contain clauses which provide that the leases are cancelable if funds are not appropriated for the
periodic payments for any future fIscal periods, the leases meet the criteria of a capital lease as defined by Statement
of Financial Accounting Standards No. 13 ("Accounting for Leases" and the National Council on Governmental
Accounting Statement No.5 "Accounting and Financial Reporting Principles for Lease Agreements of State and Local
Governments").
Future minimum lease payments under the leases and the net present value of the minimum lease payments as of
December 31, 1998 are as follows:
General
Long-term
Obligations
1999
2000
2001
2002
2003
Total minimum lease payments
Less: amount representing interest
$2,242,876
375,096
332,432
284,076
87.867
3,322,347
( 304.889)
Present value of lease payments
$3.017.458
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Notes to Financial Statements - Continued
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AUGUST A-RICHMOND COUNTY, GEORGIA
December 31, 1998
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Note 3 - Detailed notes on all funds and account groups (Continued)
The County is lessor ofterminal space, land and buildings at Bush Field and Daniel Field under various operating leases.
Revenues and related expenses for Bush Field are recorded in the Bush Field Airport Fund while the revenue and related
expenses for Daniel Field are recorded in the Daniel Field Airport Fund. Some of the leases provide for additional
payments based on usage activity in addition to non-cancelable amounts of fixed rates.
Bush Field Daniel Field
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Future minimum lease rentals to the County at December 31, 1998 are as follows:
1999
2000
2001
2002
2003
TIlereafte"r'
$ 198,176 $
204,369
210,872
217,000
217,000
....._~ ."." -957:r86-~-'
83,500
83,500
83,500
83,500
83,500
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$2.004.603 $ 779.500
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During 1998, rental income totaled approximately $2.7 million and $81,600 in the Bush Field and Daniel Field Airport
Funds, respectively.
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The assets acquired through capital leases as of December 31, 1998 are as follows:
General Enterprise
Fixed Assets Funds
Vehicles $5,879,716 $ 459,841
Machinery and equipment 2.731.641 696.873
8,611,357 1,156,714
Less: accumulated depreciation ( 389.977)
Carrying value $8.611.357 $ 766.737
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AUGUSTA-RICHMOND COUNTY, GEORGIA"
Notes to Financial Statements - Continued
December 31,1998
Note 3 - Detailed notes on all funds and account groups (Continued)
G. Due to/from other funds
Interfund
Receivable Pavable
General Funds:
General Fund
Law Enforcement
State Grants
Local Law Enforcement
Special Revenue Funds:
Urban Services District
Emergency Telephone
Capital Outlay
Fire Protection
Occupati~n,,:~I.ax__ . ~ "~, _~" __.~~ ~_~"_
Housing and Neighborhood Development
Urban Development Action Grant (UDAG)
Downtown Development Authority
Debt Service Fund:
Debt Service
Capital Projects Funds:
Community Development
Special Sales Tax Phase II
Special Sales Tax Phase III
Enterprise Funds:
Water and Sewer
Bush field Airport
Municipal Golf Course
Transit
Daniel Field
Newman Tennis Center
Internal Service Funds:
Risk Management
Central Services
Trust and Agency Funds:
1945 Plan
Tax Commissioner
Probate
Civil Coun
Clerk of Court
Joseph R. Lamar Expendable Trust
General Retirement
$12,911,748
239,308
230,413
352,506
27,544
16,617
47,866
7,915
10,000
1,761,012
34,238
18,551
600,000
$16.257.718
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$ 3,658
408,782
595,581
238,460
3,232,387
776,287
.114,955
224,566
5,689
230,413
354,450
4,049,690
1,114,306
802,663
610,985
380,602
174,298
2,599
13,743
15,191
58,258
625,205
14,437
143,459
1,612,801
350
453.903
$16.257.718
AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31,1998 _ _
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Note 3 - Detailed notes on all funds and account groups (Continued)
H. Contributed capital
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During 1998, contributed capital in proprietary funds changed as follows:
Water
and Sewer
Bush
Field
Airport
Daniel Old
Field Government
Transit Airport House Totals
$8,933,627 $314,900 $28,199 $63,895.209
47.640 - 47.640
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$8:981.267 $314.900 $28.199 -$63;942:849
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Enterprise Funds
Waste
Management
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Contributed capital,
January 1,1998
Capital contributions:
Subdividers!
developers
$1,741,644
$41,896,587
$10,980,252
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Contributed capital,
DecemberJ I. -1998c ~L741:644 $4L896.587 $10.980.252
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Note 4 - Other information
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A. Risk management
The County is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and
omissions; and natural disasters for which the County is self-insured. The Risk Management Fund (an internal service
fund) is utilized by the County to account for and finance its self-insured risks ofloss. Future claims can be paid from
designated funds established in 1987 from previously unrestricted-unreserved funds. Balances as of December 31,
1998, include the following:
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General Fund
Fire Protection Fund
Risk Management Fund
$4,705,061
250,000
777.385
II
Total reserve
$5.732.446
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Related liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Liabilities include an amount for claims that have been incurred but not reported (ffiNRs). Claim liabilities
are calculated considering the effects of inflation, recent claim settlement trends including frequency and amount of
payouts and other economic and social factors.
Unpaid claims, December 31, 1997
Incurred claims (including ffiNRs)
Claim payments
$ . 125,640
2,435,830
(2.283.805)
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During 1998, changes in the balance of claim liabilities are as follows:
Unpaid claims, December 31, 1998
$ 277.665
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 4 - Other information (Continued)
B. Segment information for Enterprise funds
Augusta-Riclunond County maintains seven enterprise funds. Segment information for the year ended December 3 1,
1998, is presented below:
Waste Water
Management and Sewer
Bush
Field
Airport
Daniel
Field
Airport
Old Newman
Government Tennis
House Center
Municipal
Golf Course
Transit
Litigation
The County is party to various legal proceedings which normally occur in governmental operations. The County
follows the practice of recording liabilities resulting from claims and legal actions only when they become probable
and measurable. The County has accrued a liability in the Risk Management Fund (an internal service fund) for all
claims for which a loss is probable and measurable.
Possible unasserted claims ,
Augusta-Richmond County participates in a number of Federal and state assisted grant programs, which are subject
to program compliance audits under the Single Audit Act of 1984. An audit of these programs has been performed
for the year ended December 31, 1998, in compliance with the Single Audit Act of 1984 and OMS Circular A-133.
However, the audit is pending final acceptance by the various grantor agencies. The amount, if any, of expenditures,
which may be disallowed by the granting agencies, is expected to be immaterial.
D. Contracts and commitments
Augusta-Richmond County Coliseum Authority I
The County has committed to provide funds to service the Augusta-Richmond County Coliseum Authority's debt to
the extent it exceeds the Hotel-Motel Excise Tax and Beer Tax.' ,
Development Authority of Richmond County
The County has contracted with the Development Authority for services related to the "Forward Together" program
of the Metro Augusta Chamber of Commerce. The contract provides for funding by the County of $500,000 to be
disbursed in increments of $1 00,000 per year over a five-year period. The contract expires in 2000.
36
AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 4 - Other information (Continued)
Collection of solid waste. vard waste, and bulk waste
The County has various contracts related to the privatization of its sanitation operations. The terms of the contracts
are summarized as follows:
1999
$197.299
E. Richmond County Public Facilities, Inc.
The Richmond County Public Facilities, Inc. is a nonprofit organization, tax exempt under Internal Revenue Code
Section 501(c)(3). The purpose of this nonprofit organization is to construct and maintain buildings and equipment
to be leased by Augusta-Richmond County, the Department of Family and Children Services, and the Richmond
County Board of Education. The Richmond County Public Facilities, Inc. is part of the reporting entity of Augusta-
Richmond County, Georgia, due to the degree of control the County has over the Board of Directors of Richmond
County Public Facilities, Inc.
Richmond County Public Facilities, Inc. issued Certificates of Participation to provide funds for the County to refund
the 1990 Certificates of Participation issue and for certain capital projects. The related assets are included in the
financial statements of the County. in the General Fixed Asset account group and the Quasi Capital Projects Fund (a
capit"al projects fund). The liability is included in the General Long-term Debt account group.
In addition, the Richmond County Public Facilities, Inc. issued Certificates of Participation of $13,240,000 for the
Richmond County Board.ofEducation in a prior year. These Certificates of Participation are the sole responsibility
of the Richmond County Board of Education and the related assets and liabilities have not been included in the
financial statements of Augusta-Richmond County.
Note 5 - Pension plans
A. Plan descriptions, contribution information and funding policies
The County has seven single-employer pension plans and' one agent multiple-employer pension plan currently in
existence. These plans are defmed benefit plans. The following is a summary of funding policies, contribution
methods, and benefit provisions for each plan.
Single-emolover pension plans
1945 Plan
The 1945 Plan was available to all former Richmond County employees hired prior to October 1, 1975 that met the
Plan's age and length of service requirements. Participants in the Plan who retired at or after age 60 are entitled to a
monthly benefit equal to 2% of average earnings multiplied by years of service. Also, the benefit is not to exceed 60% .
of the average earnings. The Plan provides death and disability benefits. These benefit provisions and all other
requirements including amendments are established by County ordinance. The Plan also provides for reduced benefits
if the participant elects to retire after attaining age 50 and completing 15 years of service. Employees are required to
make contributions to the Plan equal to 5% of earnings. The County is required to contribute the remaining amounts
necessary to fund the Plan. If a participant terminates employment prior to completion often years of credited service,
the participant receives a lump-sum amount equal to his total contributions to the Plan, with 5% interest computed from
January 1, 1997. After completion of at least ten years of credited service, the participant receives a monthly benefit
deferred to his normal retirement date, equal to the benefit computed as for normal retirement multiplied by the
percentage based on completed years of credited service, as follows: 50% after 10 years, increasing 10% each year
to 100% after 15 years of credited service. This is a closed retirement plan (new employees may not participate in the
Plan).
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31,1998
Note 5 - Pension plans (Continued)
1977 Plan
The 1977 Plan was available to all former Richmond County full-time employees who were not participants in the 1945
Plan provided that they were not hired after reaching age 60. Normal retirement for the Plan is age 65 or the date when
age 62 is attained and an employee completes 25 years of credited service. At that time, the employee is entitled to a
monthly benefit equal to 1 % of average earnings multiplied by years of credited service. The Plan provides death and
disability benefits. These benefit provisions and all other requirements including amendments are establishe'd by
County ordinance. The Plan also provides for reduced benefits if the participant elects to retire after attaining age 50
and completing 15 years of service. Employees are required to make contributions to the Plan equal to 4% of earnings.
The County is required to contribute the remaining amounts necessary to fund the Plan. If a participant terminates
employment prior to completion of five years of credited service, the participant receives a lump-sum amount equal
to his total contributions to the Plan, with interest. After completing at least five years of credited service, the
participant receives a monthly benefit deferred to his normal retirement date, equal to the benefit computed as for
normal retirement. This is a closed retirement plan (new employees may not participate in the Plan).
The funding policy for the 1945,and 1977 .Plans provide for actuarially determined periodic contributions at.rates that,
for individual employees, remain stable over time so that sufficient assets will be available to pay benefits when due.
The attained age aggregate cost method has been used to compute the normal cost for the plan. Any unfunded plan
costs are spread over the average future working lifetime of the participants as a level percentage of payroll. The
significant actuarial assumptions used to compute pension contribution requirements are the same as those used to
determine the standard measure of the pension obligation.
General Pension Plan. Policemen's Pension Plan, Firemen's Pension Plan and the City Employee's Pension Plan
These Plans covered former City of Augusta employees. Policemen and firemen hired before 1945 are covered under
the General Pension Plan. Policemen hired between 1945 and 1949 are covered under the Policemen's Pension Plan.
. Firemen hired between 1945 and 1949 are covered under the Firemen's Pension Plan. Other former City of Augusta
employees hired between 1945 and 1949 are covered by the City Employee's Pension Plan. Pension benefits are being
paid under these Plans to retired employees and beneficiaries. These are closed retirement plans (new employees may
not participate in the plans).
General Retirement Plan
Employees hired after March 1, 1949 and before March 1, 1987, whose age did not exceed thirty-five years at the time
of their employment and are not participants of the 1977 Plan are covered under the General Retirement Plan. Pension
benefits vest after an employee is 45 years of age and has 15 years of full-time employment. An employee may retire
at age 60 with 25 years of service and receive annual pension benefits equal to 2% of the employee's average salary
earned during the last three years of employment, multiplied by the number of full-time years of employment. The Plan
provides death and disability benefits. These benefit provisions and all other requirements including amendments are
established by County ordinance. All full-time employees hired before July 1, 1980, must contribute 8% of gross
earnings to the Plan, with the County contributing remaining amounts sufficient to provide future pensions. This is
a closed retirement plan (new employees may not participate in the Plan).
Periodic employer contributions to the pension plan are determined on an actuarial basis using the frozen entry age cost
method. The unfunded accrued liability is composed of pieces that are amortized over various periods to comply with
Georgia law. When the actuarial value of assets exceeds 150% of the present value of accrued benefits, the Official
Code of Georgia states that there is no minimum required contribution. The significant actuarial assumptions used to
compute pension contribution requirements are the same as those used to determine the standard measure of the pension
obligation.
Agent multiple-emplover pension plan
Georgia Municipal Emplovees Benefit Svstem (GMEBS)
. Employees hired after March 1, 1987 and who are not participants in any other employer-sponsored retirement plan
are covered under the Georgia Municipal Employees Benefit System. The Plan provides pension benefits, deferred
allowances, and death and disability benefits. These benefit provisions and all other requirements including
38
AUGUSTA-RICHMOND COUNTY, GEORGIA
I'
Notes to Financial Statements - Continued
I:
December 31, 1998 i .
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Note 5 - Pension plans (Continued)
amendments are established by County ordinance. A participant may retire after' reaching the age of 65 if the
participant is not classified as public safety personnel; participating public safety personnel may retire at age 65 or age
55 with 25 years of total credited service, whichever is earlier. Early retirement may be taken at age 55 with 10 years
of credited service. Benefits vest after 10 years of service. Employees who retire at or after age 55 with 10 or more
years of service are entitled to pension payments for the remainder of their lives equal to 1 1/4% of their fmal five-year
average salary times the number of years of which they were employed as a participant in the GMEBS. The fmal five-
year average salary is the average salary of the employee during the final five years of full-time employment. Pension
provisions include deferred allowances, whereby an employee may terminate his or her employment with the County
after accumulating 10 years of service but before reaching the age of 55. If the employee does not withdraw his or her
accumulated contributions, the employee is entitled to all pension benefits upon reaching the age of 55. Employees
must contribute 3.5% of their gross earnings to the Plan. In addition, the County must provide annual contributions
sufficient to satisfy the actuarially determined contribution requirements as amended by GMEBS. The GMEBS
Retirement Fund issues a publicly available fmancial report that includes financial statements and required
supplementary information. That report may be obtained by writing to Georgia Municipal Empl2Yee~_Benefit System,
. 2'01 Pryor Stree~SW, Ailanta~'Cfeorgla:rdj()3:-~~' .._._~-~. ~.~ .._-,~." v_.. "---." .~ . ~... ~.... ..'.. .. .
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Periodic employer contributions to the pension plan are determined on an actuarial basis using the entry age normal
actuarial cost method. Normal cost is funded on a current basis. The Plan is subject to the minimum funding standards
of the Public Retirement Systems Standards Law. Since the County's policy is to contribute the pension expense in
each year, the funding strategy should provide sufficient resources to pay employee pension benefits on a timely basis.
The significant actuarial assumptions used to compute pension contribution requirements are the same as those used
to determine the standardized measure of the pension obligation.
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Terminated plan members
Retirees and beneficiaries entitled to but not yet
receiving benefits receiving benefits
Active
Plan
members
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Membership of the plans are as follows:
1945 Plan
1977 Plan
General Pension Plan
Policemen's Pension Plan
Firemen's Pension Plan
City Employees' Pension Plan
General Retirement Plan
GMEBS
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52
5
3
12
20
167
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1
2
4
948
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1
...1
171
.-ill.
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Total
373
7
1.506
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The cost of administering the plans are fmanced through investment earnings.
Actuarial assumptions and other information used to determine the annual required contributions are located in the
Supplementary Information section of this report.
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Pension trust funds are accounted for on the accrual basis. The accrual basis of accounting recognizes revenues when
earned. Expenses are recorded when incurred. Plan member contributions are recognized in the period in which the
contributions are due. Employer contributions are recognized when due and the County has made a formal commitment
to provide the contributions. Benefits and refunds are recognized when due and payable in accordance with the terms
of the plan. For information relating to reported investment values, see Note I H.
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B. Summary of significant account policies
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
Dr.~i:mber 31, 1998
Note 5 - Pension plans (Continued)
Net appreciation (depreciation) in fair value of the plan's assets for the year includes realized gains and losses on
investment activity of approximately $764,000. The measurement of realized gains and losses is independent of the
measurement of the net appreciation (depreciation) in the fair value of plan net assets. Investments purchased in a
previous year and sold in the current year resulted in their realized gains and losses being reported in the current year
and their net appreciation (depreciation) in plan assets being reported in both the current year and the previous years.
C. Concentrations and reserves
There are no assets legally reserved for purposes other than the payment of plan member benefits for any plans.
The plans held no individual investments whose market value exceeds five percent or more of net assets available for
benefits. There are no long-term contracts for contributions.
D. Annual pension cost and net.pension obligation
The County's annual pension cost is determined using the calculation methodology defined in GASB Statement No.
27. The annual pension cost equals the County's annual required contribution, plus any adjustments required to reflect
defined minimum and maximum amortization periods and any prior period differences between the actual contribution
paid into the plans and the annual pension cost. .
E. Three year trend information
fiscal Year
Beginning
Annual Actual County
Pension Cost Contribution
Percentage of Net Pension
APC Contributed Obligation
The County offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section
457. The plan, available to all County employees, permits them to defer a portion of their salary until future years. The
deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency.
All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income
attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary)
solely the property and rights of the County (without being restricted to the provisions of benefits under the plan), subject
only to the claims of the County's general creditors. Participants' rights under the plan are equal to those of genera!'
creditors of the County in an amount equal to the fair market value of the deferred account for each participant.
It is the opinion of the County's legal counsel that the County has no liability for losses under the plan but does have the
duty of care that would be required of an ordinary prudent investor. The County believes that it is unlikely that it will use
the assets to satisfy the claims of general creditors in the future.
40
AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to FimmcialStatements - Concluded
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December 3J: '.998
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Note 7 - Prior period adjustments
General Fund
In the [mancial statements for the year ended December 31, 1997, an error was made in accounting for grant revenue in the
Local Law Enforcement Fund, resulting in an understatement of excess of revenues over expenditures of $219,505. The
error has been corrected and has had the following effect on the beginning fund balance:
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Beginning fund balance/(deficit), as previously reported
Adjustment of deferred revenues
$( 206,437)
219,505
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Beginning fund balance, as restated
$
13,068
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Soecial Revenue Fund
In the fmancial statements for the year ended December 31, 1997, an error was made in accounting for alcohol license fees
revenue in the Urban Services District Fund, resulting in an understatement of excess of revenues over expenditures of
$574, 136:~ The error has been corrected and has had the following effes:t on~th~begil1J1ing ,~nd qalanc.e:~.~.~_,
Beginning fund balance/(deficit),.as previously reported
Adjustment of deferred revenues
$(1,061,430)
574.136
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Beginning fund balance/(deficit), as restated
$( 487.294)
Capital Proiects Fund
In the financial statements for the year ended December 3 1, 1997, an error was made in accounting for sales tax revenue
in the Special Sales Tax Phase III Fund, resulting in an understatement of excess of revenues over expenditures of
$2,417,817. The error has been corrected and has had the following effect on the beginning fund balance:
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Beginning fund balance, as previously reported
Adjustment of accounts receivable
$24,183,647
2.417.817
Beginning fund balance, as restated
$26.601.464
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Pension Plan Required Supplementary Information
42
AUGUSTA-RICHMOND COUNTY, GEORGIA
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Defined Benefit Pension Trusts - Required Supplementary Information
December 31, 1998
A. Schedules of funding progress
1945 Plan
Actuarial (Funded) (FAAL)
Accrued Unfunded UAAL as
Actuarial Actuarial Liability AAL a%of
Valuation Value of AAL (F AAL) Funded Covered Covered
Date Assets " Entrv Age UAAL Ratio Payroll Pavroll
01/01/88 $ 7,597,755 $7,158,289 $( 439,466) 106% $ 601,644 ( 73)%
01/01/91 9,055,522 8,084,072 ( 971,450) 112 670,286 ( 145)
01/01/93 10,044,942 8,595,027 (1,449,915) 117 620,412 ( 234)
01/01/94 10,047,526 8,927,649 (1,119,877) 113 606,450 ( 185)
01/01/95 9,936,022 9,440,717 ( 495,305) -105 598,795 ( 83)
01/01/96 11,537,840 9,566,390 (1,~7~,450) 121 629,034 ( 3 13)
0i/01/98 13,934,975 ' 9,431,701 (4,503,274) 148 160,888 (2,799)
1977 Plan
01/01/88 $ 1,731,201 $1,035,494 $( 695,707) 167% $ 2,467,668 ( 28)%
o 1/0 1/91 3,018,241 1,430,898 (1,587,343) 211 3,772,441 ( 42)
01/01/93 3,892,816 1,937,061 (1,955,755) 201 4,607,419 ( 42)
01/01/94 4,262,572 2,813,432 (1,449,140) 152 5,180,438 ( 28)
01/01/95 4,439,451 3,333,577 (1,105,874) 133 6,797,338 ( 16)
01/01/96 5,446,380 4,332,024 (1,114,356) 126 8,952,224 ( 12)
01/01/97 6,285,732 5,510,585 ( 775,147) 114 11,509,974 ( 7)
General Pension Plan
12/31/92 $ $ 771,812 $ 771,812 $
12/31/93 629,859 629,859
12/31/94 619,418 619,418
12/31/95 587,797 587,797
12/31/96 564,008 564,008
12/31/97 637,605 637,605
12/31/98 533,575 533,575
Policemen's Pension Plan
12/31/92 $ $ 827,659 $ 827,659 $
12/31/93 528,904 528,904
12/31/94 437,814 437,814
12/31/95 422,070 422,070
12/31/96 417,725 417,725
12/31/97 391,153 391,153
12/31/98 389,072 389,072
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information.- Continued
December 31, 1998
B. Schedules of employer contributions (Continued)
City Emp!ovees' Pension Plan
fiscal
Year
Annual
Required
Contribution
1992
1993
. 1994
1995
1996
1997
1998
$466,306
442,423
415,480
408,999
369,477
409\881
331,619
General Retirement.Plan.
1992
1993
1994
1995
1996
1997
1998
$
GMEBS
1992
1993
1994
1995
1996
1997
1998
$206,321
216,604
232,298
106,440
187,548
197,167
214,536
C. Notes to required supplementary information
1945 Plan
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
1/1/98
Attained age aggregate
Level percentage of payroll
Average future working lifetime
Market value
8%
5%
5%
5%
46
Percentage
Contributed
100%
100
100
100
100
100
100
- %
100%
100
100
100
100
100
100
1977 Plan
1/1/97
Attained age aggregate
Level percentage of payroll
Average future working lifetim~
Market value
8%
5%
5%
5%
AUGUSTA-RICHMOND C9UNTY, GEORGIA
Defined Benefit I'ension Trusts - Required Supplementary Information - Continued
December 31,1998
C. Notes to required supplementary information (Continued)
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
, Jnflation _ _"__" . _
Valuation date
Actuarial cost method
Amortization me~od
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
General
Pension Plan
Policemen's
Pension Plan
12/31/98
Actuarial present value of total
projected benefits
N/A
N/A
N/A
12/31/98
Actuarial present value of
total projected benefits
N/A
N/A
N/A
8%
N/A.
N/A
N/A
8%
N/A
N/A
N/A_... ..__.,,_"~__' _, .~,"".~._'
Firemen's
Pension Plan
City Employees'
Pension Plan
12/31/98
Actuarial present value of total
projected benefits
N/A
N/A
N/A
12/31/98
Actuarial present value of
total projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
8%
N/A
N/A
N/A
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
December 31, 1998
Notes to required supplementary information (Continued)
1/1/97
Frozen entry age
Level percentage of payroll
Various periods to comply with
state law
The sum of the actuarial value of
assets on the preceding valuation
date, net contributions and
disbursements during the preceding
-~year;-interest-on"the"items-'Calculated
using the valuation investment
return aSsumptiori, and 20% of the
difference between the market value
of assets on the current valuation
date and the sum of the first three
items.
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
General Retirement
Pension Plan
GMEBS
3/1/98
Projected unit credit
Level dollar
30 years open
Roll forward prior year's actuarial
value with contributions,
disbursements, aild expected return
of investments, plus 10% of
investment gains '(losses) during 10
prior years,
8.0%
5.5%
4.0%
4.0%
8%
6%
None
None
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Year 2000 Readiness Required Supplemental Information
50
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Year 2000 Readiness Required Supplementary Information
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December?!) 1998
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Many existing computer systems and applications, and mother control devices, use only two digits to identify a year in the
date field, without considering the impact of the upcoming changes in the century. As a result, such systems and
applications could fail or create erroneous results unless corrected so that they can process data related to the year 2000.
Augusta-Richmond County (the "County") relies on its systems, applications and devices in operating and monitoring all
lJlajor aspects of its business, including fmancial systems, customer services, infrastructure, embedded computer chips,
networks, and telecommunications equipment and end products. The County also relies, directly and indirectly, on external
'systems of other companies and organizations such as suppliers, creditors, financial services organizations and governmental
entities for accurate exchange of data. The County's current estimate is that the costs associated with the year 2000 issue,
will not have a material adverse effect on the results of operations or financial position of the County in any given year.
However, despite the County's efforts to address the year 2000 impact on its internal systems, the County has not fully.
identified such impact or whether it can resolve it without disruption of its business and without incurring significant
expense. In addition, even if the internal systems of the County are not materially affected by the year 2000 issue, the
County could be affected through disruption in the operation of the enterprises with which the County interacts.
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The County has established a budget for year 2000 compliance and believes it has identified all mission-critical hardware
and software applications. The County is currently modifying or replacing systems to accomplish year 2000 compliance.
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The County has expended approximately $128,000 through December 31, 1998 and in addition expects to incur
approximately $679,000.throughDecember 31, 1999~toachieve year 2000 compliance.
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Combining and Individual Fund.
Financial Statements
52
53
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General Fund
The General Fund is used to account for all of the County's fmancial resources except those resources that must be
accounted for in a special purpose fund. Current inflows are typically from revenue sources such as property taxes,
fines, and penalties. Current outflows are generally related to the provision of various governmental services such as
health and welfare, public safety, and general governmental administration.
General Fund - This fund is the general operating fund of the County. It is used for all fmancial resources except those
required to be accounted for in another fund.
Canal Authority Fund - This fund is a sub-fund of the General Fund. It is used to account for revenu~s, other financing
sources, and expenditures of the Augusta Canal Authority.
Law Enforcement Fund - This fund is a sub-fund of the General Fund. It accounts for property tax revenues from the
established mill rate for law enforcement, and other revenues, other financing sources, and expenditures related to law
enforcement.
State Grants Fund - This fund is a sub-fund of the General Fund. It accounts for expenditures and receipts of general
state grants.
Port Authority Fund -This fund is a sub-fund of the General Fund. It accounts for revenues, other financing sources,
and expenditures of the Augusta Port Authority.
Local Law Enforcement Block Grants Fund - This fund is a sub-fund of the General Fund. It accounts for receipts and
expenditures of a two year grant to fund five deputies and one purchasing clerk.
54
AUGUSTA-RICHMOND COUNTY, GEORGIA
General Fund
Combining Balance Sheet
December 31, 1998
. General
Canal Law State
Authority Enforcement Grants
Local Law
Port Enforcement
Authority Block Grants
Totals
1998 1997
ASSETS
Cash and cash equivalents $13,390,084 $1,154,259 $
Receivables (net of allowances
for uncollectibles)
Taxes
Accounts
Note
Intergovernmental
.Prepaid expenses
Inventory
Due from other funds
- $
$168,724 $ 268,958 $14,982,025 $14,259,708
~Total.assets
356,034 908,949 1,264,983 1,008,833
1,320,Q75 65,564 478,723 I ~864,362 2,576,672
600,000 600,000 700,000
544,699 1,635,453 2,180,152 1,872,972
54,168 54,168 48,936
39,891 12,277 52,168 168,146
12.911.748 239.308 23Q.413 - 13.381.469 12.187.219
-
.$29.216.699.$1.219.823 .$3.262.433.$ .230.413 $181.001 $268.958 $34.379.327 . $32.822A86.
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts and other payables $ 1,786,423 $ 22,063 $ 802,547 $ 108 $ 14,500 $ 31,085 $ 2.656,726 $ 2.599.972
. Due to other funds 3,658 408,782 595,581 238,460 1.246,481 1,325.870
Accrued salaries and vacation 551,628 1.504 553,694 581 5,762 1,113,169 2,609,679
Other accrued liabilities 195,595 320,074 515.669 143.244
Deferred revenues 1.293.672 538.830 307.656 2.140,158 1.739.447
Total liabilities 3.830.976 23,567 2.623.927 595.689 15.081 582.963 7.672,203 8.418.212
FUND BALANCES (DEFICITS)
Reserved for special purposes 771,018 1,196.256 1,967,274 1,795.656
Reserved for inventory/prepaid
expenses 94,059 12,277 106,336 217,082
Unreserved - designated for risk
benefit 4,705,061 4,705,061 4,705,061
Unreserved - undesignated 19.815.585 .638.506 (365.276) 153.643 (314.005) 19.928.453 17.686.4 75
Total fund balances
(deficits) 25.385.723 1.196.256 638.506 (365.276) 165.920 (314,005) 26.707.124 24.404.274
Total liabilities and fund
balances (deficits) $29.216.699 $1.219.823 $3.262.433 $ 230.413 $181.001 $268.958 $34.379.327 $32.822.486
See notes to financial statements.
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Total revenues
70.314.727
1,882,135 112,135
1,383,098 533,098
3,956,844 37,995
. 5,945,335 ( 275,516)
)_,38},070__(_.. 5~,837)
1,618,939 170,087
1.997 1.997
41.288.149 (29.026.578)
1,737,089
1,350,234
3,629,620
7,228,054
..1,453,955.
2,181,934
274.870
69.181.012
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AUGUSTA-RICHMOND COUNTY, GEORGIA
General Fund
Stateme~t of Revenues, Expenditures and
Changes in Fund Balance- Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With_Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable 1997
Actual (Unfavorable) Actual
REVENUES
Taxes
Licenses and permits
Use of money and property
Charges for services
Fines and fees
~ ~~!~.I:~ovel]lIllen~L ... ,.__._
Cost reimbursements
Other
$ 54,665,273 $25,112,731 $(29,552,542) $51,325,256
1,770,000
850,000
3,918,849
6,220,851
. .1A49,9.92. .
1,448,852
EXPENDITURES
Administration
Economic, community and environmental
Finance and tax administration
Judicial
Public safety
Public works
Health and welfare
Culture and recreation
Debt service
Other
Excess of revenues over expenditures and
other financing sources (uses)
9,928,341 8,202,965 1,725,376 6,840,372
673,501 552,045 121,456 640,761
5,432,483 5,016,781 415,702 4,961,106
7,862,979 7,576,259 286,720 7,207,635
2,958,717 2,753,114 205,603 26,916,661
6,795,557 6,463,472 332,085 6,914,503
4,071,055 4,051,476 19,579 -5,833,040
7,220,096 7,038,742 181,354 7,541,909
1,498,965 1,497,599 1,366 1,494,442
305.485 ( 305.485) 110.556
46.441.694 43.457.938 2.983.756 68.460.985
23,873,033 (2,169,789) (26,042,822) 720,027
9,189,251 9,137,607 ( 51,644) 7,198,684
(34.254.176) (5,444.242) 28.809.934 (4.228.124)
$( 1.191.892) 1,523,576 $ 2.715.468 3,690,587
23.862.147 20.171.560
$25.385.723 $23.862.147
11
L.
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Fund balances, beginning of year
Fund balances, end of year
57
Il_
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See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Canal Authority Fund
Statement of Revenues, Expenditua ~iS and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
..
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Use of money and property $ $ 65,933 $ 65,933 $ 21,557
Charges for services 475,000 257,304 (217,696) 602,776
Other 520 520 1.494
Total revenues 475.000 323.757 (151.243 ) 625.827
'EXPENDITURES
Administration 444,259 142,115 302,144 87,173
Capital outlay 50.000 8.075 41.925 3,759
Total expenditures 494.259 150.190 344.069 90.932
Excess of revenues over expenditures (19,259) 173,567 192,826 534,895
OTHER FINANCING SOURCES (USES)
Operating transfers out ( 1.322) 1.949) ( 627) 299)
Excess of revenues over expenditures and
other financing sources (uses) $(20.581) . 171,618 $ 192.199 534,596
Fund balances, beginning of year 1.024.638 490.042
Fund balances, end of year $1.196.256 $1.024.638
See notes to financial statements.
58
AUGUSTA-RICHMOND COUNTY, GEORGIA
Law Enforcement Fund.
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable
Actual (Unfavorable)
REVENUES
Taxes
Fines and fees
Cost reimbursements
Other
Total revenues
EXPENDITURES
Public safety
Capital outlay
Total expenditures
Excess of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
34,869, I 07 4,204,820 (30,664,287)
(2.765,707) (3.774.686) ( 1.008.979)
Excess of revenues over expenditures and
other financing sources (uses)
$(
9,980)
638,506 $ 648.486
Fund balances, beginning of year
Fund balances, end of year
$ 638.506
See notes to fmancial statements.
59
1997
Actual
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AUGUSTA-RICHMOND COUNTY, GEORGIA
State Grants Fund
Statement-of :2..eve~ues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Intergovernmental
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ - $ $ - $ 4,606
- -
2,419 2,419
7.500 7.500 - 333.614
9;919 -9.919 . '3'33:614
$(9.919) $9.919 (329,008)
(365.276) ( 36.268)
$(365.276) $(365.276)
EXPENDITURES
Administration
Capital outlay
Total expenditures
Excess of revenues under expenditures
Fund balance (deficits), beginning of year
Fund balance (deficits), end of year
See notes to financial statements.
60
Port Authority Fund
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Statement of Revenues~. Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Charges for services $ 200 $ 118 $( 82) $ 78,624
Fines and fees 82,400 79,860 (2,540)
Other 1.000 0.000) 3.498
Total revenues 83,600 79.978 (3.622) 82.122
EXPENDITURES . .~ . , ~ ." ............-..-........ . -. ~.... - .' -- .
"Administration ...-".....0>.1-.....
172,505 139,673 32,832 101,279
Debt services 122,279 117,278 5,001 117,278
Capital outlays 49,900 7,448 42,452 32,607
Other 2.712 (2.712)
Total expenditures 344.684 267.111 77.573 251.164
Excess of revenues under expenditures (261,084) (187,133) 73,951 (169,042)
OTHER FINANCING SOURCES (USES)
Operating transfers in 302,874 302,874 260,699
Operating transfers out ( 42.899) ( 39.023) 3.876 ( 10.864)
Excess of revenues over (under) expenditures
and other financing sources (uses) $( 1.1 09) 76,718 $77 .827 80,793
Fund balances, beginning of year 89.202 8.409
Fund balances, end of year $ 165,920 $ 89.202
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See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Local Law Enforcement Block Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Defi<;it) -Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Use of money and property
Fines and fees
Intergovernmental
Total revenues
'EXPENDITURES-
Administration
Capital outlay
Total expenditures
301,769
98.000
399.769
Excess of revenues over (under) expenditures
$
Fund balance (deficit), beginning of year as previously
reported
Prior period adjustment
Fund balances, beginning of year, restated
Fund balances (deficit), end of year
See notes to financial statements.
62
494,563
31.050
525.613
(192,794)
66,950
(125.844)
(327,073) $(327.073)
(206,437)
219.505
13.068
$(314.005)
155,105.
64.400
219.505
(207,183)
746
746
$(206.437)
63
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Special Revenue Funds
, ,
Special Revenue Funds are used to account for the proceeds from specific revenue sources which' are legally restricted
to expenditures for specified purposes,
Urban Services District Fund - This fund accounts for revenue primarily from ad valorem taxes from areas within the
former city limits and expenditures related to governmental services such as "Main Street", "Urban Street Lights", and
"Sanitation" .
Emergencv Telephone Svstem Fund - This fund accounts for the receipt and disbursement of revenues of the emergency
telephone response system.
Capital Dlitlav Furia -"This'fund ,iCcourits for the oisbursement of revenues for all capital expenditures in Generat'Fund
departments. .Capital expenditures are defmed as any ,non-disposable item over $500 which includes vehicles, office
and computer equipment, communications equipment, building renovations and office furniture.
Law Enforcement Fund - This fund accounts for revenue and expenditures of the Sheriffs Department and Jail.
Fire Protection Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fire protection
services in the unincorporated area only.
Occupational Tax Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fire
protection services in the unincorporated area only.
Special Assessment Fund - This fund accounts for the receipt and disbursement of street light assessment taxes for the
installation of stre.et lights in the County.
Promotionffourism Fund - This fund accounts for the receipt and disbursement of hotel/motel and beer/wine tax
revenues to the Augusta- Richmond County Convention & Visitors Bureau and the Augusta- Richmond County Coliseum
Authority.
Housing and Neighborhood Development Fund - This fund accounts for the fmancing and construction of various
community development projects from-grants received from the U.S. Department of Housing and Urban Development.
Urban Development Action Grant (UDAG) Fund - This fund accounts for loan transactions in relation to urban
development action grants. Repayments of initial grant revenue loaned to qualified recipients are restricted to additional
financing to qualified applicants.
Downtown Development Authority Fund - This fund accounts for funding it receives from the County and from special
tax on downtown merchants.
State Capital Grants Fund - This fund accounts for receipt and expenditure of the State Capital Grant, which is restricted
for capital expenditures only.
64
ASSETS
Cash and cash equivalents $2,005,165 $ $2,188,953 $162,527 $8,702,443 $
Receivables (net, where applicable of
allowance for uncollectibles)
Taxes 599,337 193,823 94,165
Accounts 33,553 149,111 4,364 8,463 3,320
Loans 48,885
Interest 946
Intergovernmental 588,444 492,352
Prepaid expenses. . ~ ~ _, --.-J _ _ . ._~- ~ ~ ~ -
Due from other funds 352.506 27.544 16.617
Total assets $3.628.836 $ 149.111 $2.907.036 $170.990 $8.813.225 $ 3.320
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Revenue Funds
Combining Balance Sheet
December 31, 1998
Urban
Services
District
Emergency
Telephone
System
Capital
Outlay
Law Fire
Enforcement Protection
Occupational
Tax
LIABILITIES AND FUND BALANCES
(DEFICITS)
Ii
LIABILITIES
Accounts and other payables
Accrued interest
Due to other funds
Accrued salaries and vacation
Deferred revenue
Total liabilities
$ 328,996 $ 26,815 $ 208,101 $ 1,043 $ 393,161 $
3,232,387 776,287 114,955
4,631 22,408 212,346
667.290 164.986 7.012.324
4.233.304 825.510 373.087 1.043 7.617.831 114.955
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169.947 1.195.394 (111.635)
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FUND BALANCES (DEFICITS)
Unreserved:
Designated for risk benefit
Undesignated ( 604,468) (676.399) 2.533.949
Total fund balances
(deficits) ( 604,468) (676.399) 2.533.949
250,000
169.947 945.394 (111.635)
Total liabilities and fund
balances $3.628.836 $ 149.111 $2.907.036
$170.990 $8.813.225 $ 3.320
65
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See notes to financial statements.
AUGUSTA-RICHMOND COUNTY, GEORGIA 'I
Special Revenue Funds I
Combining Statement of Revenues, Expenditures I
and Changes in Fund Balances (Deficits)
Year Ended December 31,1998 I.
Urban Emergency Ii
Services Telephone Capital Law Fire Occupational
District System Outlay Enforcement Protection Tax
REVENUES
Taxes $12,737,571 $ - $ 2,623,480 $ - $ 8,026,581 $ 11
. Licenses and permits 1,611,153
Use of money and property 21,490 6,261 13,686 343,388 16,466
Charges for services 23,704 1,751,413 1,100 200,212 15,455 II
Intergovernmental 492,352
Sale of p~operty
- Other 281.581 63.543
. .. ~..Total.!..~,,~n~es 13.064.346 1.751.413 3.186.736 213.898 8.385.424 1.627.619 1\
EXPENDITURES
Administration 1,766,364 1\
Economic, community and
environment 620,584
Finance and tax administration 759,021 II
Judicial 231,353
Public safety 1,516,648 420,150 183,871 i3,283,957
Public works 4,844,659 219,145
Culture and recreation 467,329 II
Debt service 722,002 493,525
Other 7.417
Total expenditures 5,574.078 1.516.648 4.977.471 183.871 13.283.957 II
Excess of revenues over
(under) expenditures 7,490,268 234,765 (1,790,735) 30,027 (4,898,533) 1,627,619
OTHER FINANCING SOURCES II
(USES)
Capital leases 82,394 II
Operating transfers in 24,382 350,000 2,918,826 5,053,254
Operating transfers out (7.631.824) ( 376.780) (4.230.644) ( 610.423) (1.739.254)
Excess of revenues over
(under) expenditures and Ii
other financing sources
(uses) ( 117,174) 207,985 (3,102,553) 30,027 ( 373,308) ( 111,635)
Fund balances (deficits), beginning II
of year, as previously reported (1,061,430) ( 884,384) 5,636,502 139,920 1,568,702
Prior period adjustment 574,136
Fund balances (deficits), beginning 1\
of year, as restated ( 487.294) ( 884.384) 5.636.502 139.920 1.568.702
Fund balances (deficits), end of year $( 604.468) $( 676.399)$ 2.533.949 $169.947 $ 1.195.394 $( 111.635) II
See notes to financial statements. 11
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Urban
I Housing and Development Downtown State
Special Promotion! Neighborhood Action Grant Development Capital Totals
Assessment Tourism Develooment (UDAG) Authority Grants 1998 1997
:1 $1,033,601 $3,611,644 $ $ $ 349,998 $ - '$ 28,382,875 $27,267,881
1,611,153 1,775,927
I 73,035 10,043 484,369 661,406
- 1,991,884 1,717,248
2,822,359 3,314,711 2,116,784
994,575 994,575
.1 15.925 - 361.049 762.087
-
1:033.601 3.61'1.644 3:832~859 73:03'5 '3 60~041 - 37.1"40:616 3~:3'01 :3 33~.
-
I 465,065 2,231,429 1,112,890
3,607,469 2,300,797 6,528,850 5,163,604
I 759,021 217,189
231,353 163,483
15,404,626 16,121,759
I 1,149,419 6,213,223 5,605,485
467,329 63,169
168,644 1,745,399 3,129,570 3,413,592
I 3.759 42.329 154 53.659 90.385
1.149.419 3.607,469 2.934.506 3.759 1.787.728 154 35.019.060 31.951.556
( 115,818) 4,175 898,353 69,276 (1,427,687) (154) 2,121,556 2,349,777
I
I 82,394 1,102,173
1,474 1,261,910 9,609,846 6,978,687
( 1.498) ( 71.589) - 04.662.012) (9.749.210)
-
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( 117,3 16) 4,175 826,764 70,750 ( 165,777) (154) ( 2,848,216)' 681,427
11
187,612 231,793 4,893,865 676,749 819 11,390,148 16,065,175
LI 574,136 (5,356,454)
187.612 23 1. 793 4.893.865 676.749 -.lli 11.964.284 10.708.721
11 $ 70.296 $ 4.175 $1.058.557 $4.964.615 $ 510.972 $ 665 $ 9.116.068 $11.390.148
=
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Variance
Favorable 1997
Budget Actual (Unfavorable) Actual
$13,348,000 $12,737,571 $( 610,429) $12,621,624
160,000 21,490 ( 138,510) 135,030
110,000 23,704 ( 86,296)
155.000 281.581 126.581 512.503
13.773.000 13.064.346 ( 708.654) 13.269.157
AUGUSTA-RICHMOND COUNTY, GEORGIA
Urban Services District Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Taxes
Use of money and property
Charges for services
Other
Total revenues
EXP,ENDI:r.URES ' .
Public works
Debt services
Other
4,424,298
880,839
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5,065,305 4,844;659 220,646
2,231,459 722,002 1,509,457
49.969 7.417 42.552
7.346.733 5.574.078 1.772.655
6,426,267 7,490,268 1 ,064,00 1
24,382 24,382
(6.947.760) (7.631.824) (684.064)
$( 497.111) ( 117,174) $ 379.937
Total expenditures
Excess of revenues over expenditures
OTHER FINANCING USES
Operating transfers in
Operating transfers out
Excess of revenues over expenditures
and other financing uses
, Fund balance (deficit), beginning of year
as previously reported
Prior period adjustment
Fund balance (deficit), beginning of year, as restated
(1,061,430)
574.136
487.294)
Fund balance (deficit), end of year
$( 604.468)
See notes to financial statements.
69
5.305.137
7,964,020
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(6.945.161)
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1,018,859
(2,080,289)
$(1.061.430)
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Emergency Telephone System Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Charges for services $1. 728.000 $1.751.413 $ 23.413 $1.511.412
EXPENDITURES
Public safety 1. 784.973 1.516.648 268.325 1.828.140
Excess of revenues under expenditures ( 56,973) 234,765 291,738 (316,728)
OnlERFINANCING SOURCES "(USES)'
Capital .leases 209,698
Operating transfers in 350,000 350,000
Operating transfers out ( 367.322) ( 376.780) ( 9.458) ( 42,580)
Excess of revenues under expenditures
and other finanCing sources (uses) $( 74.295) 207,985 $282.280 ( 149,610)
Fund balance (deficit), beginning of year ( 884.384) ( 734.774)
Fund balance (deficit), end of year $( 676.399) $( 884.384)
See notes to fmancial statements.
70
AUGUSTA-RICHMOND COUNTY, GEORGIA
Capital Outlay Fund
Statement ofRevenue~, 1?,xpenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Taxes
Use of money and property
Charges for services
Intergovernmental
Other
Variance
Favorable 1997
Budl!et Actual (Unfavorable ) Actual
$ 2,547,600 $ 2,623,480 $ 75,880 $ 2,534,848
6,261 6,261 749
1,100 1,100
492,352 492,352
60.000 63,543 3.543
2.607 .600 3.186..736 579.136 2.535.597
............-"""'"-'-.......- __H.'................._.I' -_~....'---....- _.r~~_ .'__.~..............".
3,014,752 1,766,364 1,248,388 '806,521
1,639,969 620,584 1,019,385 55,418
1,044,661 '759,021 285,640 217,189
337,446 231,353 106,093 163,483
68,293 420,150 351,857) 2,268,674
613,479 219,145 394,334 73,130
550,785 467,329 83,456 63,169
498,525 493,525 5,000 495,545
11.581 11.581 46.538
7.779.491 4.977.471 2.802.020 4.189.667
(5,171,891) (1,790,735) 3,381,156 (1,654,070)
2,083,365 (2,083,365) 892,475
2,990,997 2,918,826 ( 72,171) 384,160
(4.866.893) (4.230.644) 636.249
$(4.964.422) (3,102,553)$ 1 ,861.869 377,435)
5.636.502 6.013.937
$ 2.533.949 $ 5.636,502
Total revenues
EXPENDITURES
Administration
Economic, community and environmental
Finance and tax administration
Judicial
Public safety
Public works
Culture and recreation
Debt services
Other,
Total expenditures
Excess of revenues under expenditures
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in
Operating transfers out
Excess of revenues over (under) expenditures
and other financing sources (uses)
Fund balance, beginning of year
Fund balance, end of year'
See notes to financial statements.
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AUGUST A-RICHMOND COUNTY, GEORGIA
La"w Enforcement Fund
StateMent of Reveinies, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
See notes to financial statements.
72
AUGUSTA-RICHMOND COUNTY, GEORGIA
Fire Protection Fund
~t'atement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for theY ear Ended December 31,1997)
REVENUES
Taxes
Use of money and property
Charges for services
Total revenues
EXP.-ENDIT.URES
Public safety
Excess of revenues under expenditures
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in .
Operating transfers out
Excess of revenues under expenditures and
other financing sources (uses)
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ 7,999,298 $ 8,026,581 $ 27,283 $ 7,697,450
100,000 343,388 243,388 325,493
2.250 15.455 13.205 1.575
8.1 0 1.548 8.385.424 283.876 8.024,518
._ "----=--'.L.... .-". ............- . ,.. . -- " - _...:r - -...~..... ~~.. -.' 'J _ .
13.797.293 13.283.957 513.336 11.879.171
(5,695,745) (4,898,533) 797,212 (3,854,653 )
82,394 82,394
5,236,500 5,053,254 (183,246) 4,607,142
( 558.725) ( 610,423) ( 51.698) ( 804.913)
$( 935,576) ( 373,308) $ 562.268 ( 52,424)
1.568.702 1.621.126
$ 1.195.394 $ 1.568.702
73
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Occupational Tax Fund
Statement of Revenues, Expenditures and' '
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES _
Licenses and permits
Use of money and property
Total revenues '
Variance
Favorable 1997
Budget Actual (Unfavorable) Actual
$ 1,902,500 $ 1,611,153 $(291,347) $ 1,775,927
20.000 16.466 ( 3,534) 22.307
1.922.500 1.627.619 (294.881 ) 1.798.234
"(1:922:500) 0.739.254) --183.246- " C1.798.if4)
$ 111,635) $(111.635)
OTHER FINANCING USES
, Operating transfers out
Excess of revenues over financing uses
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
$( 111.635)
$
See notes to fmancial statements.
74
AU.GUSTA-RICHMOND COUNTY, GEORGIA
Special Assessment Fund
Statement of Revenues, Expenditures a'nd
Changes in Fund Balance - Budget (GAAP Basis) and Actual
YeaT Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Taxes $1.148.058 $1.033.601 $(114.457) $1.095.647
EXPENDITURES
Public works
Excess of revenues over (under) expenditures
1.146.560 1.149,419 ( 2.859) 1.1 08.057
1,498 ( 115,818) (117,316) ( 12,410)
.. '--'-" ...>.-, . -', ~ '.. *-~-_...-,.,-. '-- ... -'
1.498) 1.498) 100.000)
(117,316) $(117,316) ( 112,410)
187.612 300.022
$ 70.296 $ 187.612
____ ~_.,:,-,_, r_.. _-. ~__ ---'-"""'_-_ --'~ -'-_ ." ~..=..... L- ...... _ _. " -. ..H'.'~
OTHER FINANCING USES
Operating transfers out
Excess of revenues under expenditures and
other financing uses $
Fund balance, beginning of year
Fund balance, end of year
See notes to fmancial statements.
75
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. AUGUSTA-RICHMOND COUNTY, GEORGIA,
PromotionlTourism Fund
Statement of Revenues~ Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
, Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable
Actual (Unfavorable)
REVENUES
Taxes
$3.367.000 $3.611.644 $ 244.644
EXPENDITURES
Economic, community and environmental
3.367.000 3.607.469 (240.469)
Excess of revenues over ex'penditures
$
. {175 $ , '4.175
Fund balance, beginning of year
Fund balance, end of year
$ 4.175
See notes to fmancial statements.
76
1997
Actual
$3.137.725
3.137.725
$
AUGUSTA-:RICHMOND COUNTY, GEORGIA
Housing and Neighborhood Development Fund
Statement of Revenues, Expenditures and
Changes in: Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
REVENUES
Intergovernmental
Sale of property
Other
$
Total revenues
"EXPENDIruRES-- "q-- --,
Administration
Economic, community and environmental
Debt service
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Excess of revenues over (under) expenditures
and other financing sources (uses) $
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
77
Variance
Favorable
Actual (Unfavorable)
$2,822,359 $ 2,822,359
994,575
15.925
3.832.859
465,065
2,300,797
168.644
2.934.506
898,353
994,575
15.925
3,832.859
( 465,065)
(2,300,797)
( 168.644)
(2,934.506)
898,353
71.5 89) ( 71.5 89)
826,764 $ 826.764
231. 793
$1.058,557
1997
Actual
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248.835
2.365.619
306,369
1,970,461
172.204
2.449.034
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70,511
( 8.101)
( 21,005)
252.798
$ 231.793
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Urban Development Action Grant Fund (UDAG)
Statement 'of Revenues, Expenditures and
C.hanges in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Use of money and property
Variance
Favorable 1997
Budget Actual (Unfavorable) Actual
$ - $ 73.035 $73.035 $ 159.342
-
1.474 3.759 (2.285) 43.847
(1,474) 69;276 70;750' . -.- (1'5:--495'
1.474 1.474 -
-
$ - 70,750 $70.750 115,495
4,893,865 10,134,824
(5.356.454)
4.893.865 4.778.370
$4.964.615 $ 4.893.865
EXPENDITURES
Other
-~- -Excess 'oTrevenues over- ex'peo'dltures .'
OTHER FINANCING SOURCES
Operating transfers in
Excess of revenues over expenditures and
other financing sources
Fund balance, beginning of year, as previously reported
Prior period adjustment
Fund balance, beginning of year, as restated
Fund balances, end of year
See notes to financial statements.
78
AUGUSTA-RICHl\10ND COUNTY, GEORGIA
Downtown Development Authority Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Taxes
Use of money and property
Total revenues
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ 556,996 $ 349,998 $(206,998) $ 180,587
6.000 10.043 4.043 10.209
562.996 360.041 (202.955) 190.796
1,823;428 . <1;:]45,399~ '0=7.8,029. ' . '.1 ;865;004
1.478 42.329 ( 40.851)
1.824.906 1.787.728 37.178 1.865.004
(1,261,910) (1,427,687) (165,777) (1,674,208)
1.261.910 1.261.910 1.916.874
$ - ( 165,777) $(165.777) 242,666
676.749 434.083
$ 510.972 $ 676.749
EXPENDITURES
.Debt .set:vice. '. - ..~. . .-. .,.
Other,
Total expenditures
Excess of revenues under expenditures
OTHER FINANCING SOURCES
Operating transfers in
Excess of revenues over expenditures and
other financing sources
Fund balance, beginning of year
Fund balance, end of year
See notes to [mancial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
State Capital Grants Fund
Statement or Revenues, Expenditures and
Chang~s in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Fund balances, ~egin~ingo~year ~
Fund balances, end of year
See notes to financial statements.
80
819
Jl2.
$ 665
$ 819
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Debt Service Funds
The Debt Service Funds are used to account for resources that will be used to service general long-term debt that is
recorded in the General Long-Term Debt Account Group. In general, Debt Service Funds are established only iflegally
required or when resources are being accumulated to meet principal and interest payments that will be made in future
periods.
Debt Service Fund - This fund accounts for general obligation bonds and notes payable and any other debts not recorded
in the Enterprise Funds.
Urban Debt Service Fund - This fund accounts for general qbligation bonds related to the former City of Augusta.
82
64,483
1,254
834,800
Urban
Debt Totals
Service 1998 1997
$188,276 $1,022,175 $ 984,631
83,748 148,231 135,934
1,254 855
834,800 779,600
86,301
1,219,37-1
7.915 1.378.276
$272.024 $3.320.047 $3.279.296
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Debt Service Funds
Combining Balance Sheet
December 31, 1998
Debt
Service
ASSETS
Cash and cash equivalents
Receivables (net of allowances for uncollectibles)
Taxes
Accounts
Prepaid expenses
Certificates of participation investments
Acquisition/construction account
Reserve account,
Due from o~er.f!.mds_
$ 833,899
86,301
1,219,371
7.915
Total assets
$3.048.023
LIABILITIES AND FUND EQUITY AND OTHER CREDITS
LIABILITIES
Deferred revenues $ 61.723 $ 72.038 $ 133.761 $ 26.489
Total liabilities 61. 723 72.038 133.761 26.489
FUND EQUITY AND OTHER CREDITS
Reserved for debt service 2.986.300 199.986 3.186.286 3.252.807
Total fund equity and other credits 2.986.300 199.986 3.186.286 3.252.807
Total liabilities, fund equity, and other credits $3.048.023 $272.024 $3.320.047 $3.279.296
See notes to [mancial statements.
83
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Debt Service Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31,1998
Urban
Debt Debt Totals
Service Service 1998 1997
REVENUES
Taxes $ 806,431 $478,876 $1,285,307 $1,402,526
Use of money and property 122.897 6.523 129.420 52.628
Total revenues 929.328 485.399 1.414.727 1.455.154
EXPENDITURES
Debt service 1.052.055 435.553 1.487 .608 1.320.131
. ., ,~ ' .
Excess o(revenues ovir (under) expenditures ( 122,727) 49,846 ( 72,881) 135,023
OTHER FINANCING SOURCES (USES)
Operating transfers in 3.180 3.180 6.360
Excess of revenues over (under) expenditures
and other financing sources (uses) ( 119,547) 53,026 ( 66,521 ) 135,023
Fund balances, beginning of year 3,105,847 146,960 3,252,807 1,739,508
Residual equity transfer 1.378.276
Fund balances, end of year $2.986.300 $199.986 $3.186.286 $3.252.807
See notes to financial statements.
84
Excess of revenues under expenditures and
other financing sources (uses) $(50.400) (119,547) $( 69.147)
( 11,937)
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$828,000 $ 806,431 $( 21,569) $ 826,635
40.000 122.897 82.897 52.628
868.000 929.328 61.328 879.263
921.580 1.052.055 (130.475) 891.200
__'0- -'~ ...... ...'_ ._ - ....-...-.-"- '-."
(53,580) ( 122,727) ( 69,147) ( 11,937)
3.180 3.180
REVENUES
Taxes
Use of money and property
Total revenues
EXPENDITURES
Debt service
Excess of revenues under expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Fund balances, beginning of year
3,105,847
1,739,508
Residual equity transfer
1.378.276
Fund .balances, end of year
$2.986.300
$3.105.847
85
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AUGUSTA-RICHMOND ..COUNTY, GEORGIA
Urban Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance-
Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual <Unfavorable ) Actual
REVENUES
Taxes $486,600 $478,876 $(7,724) $575,891
Use of money and property 6.523 6.523
Total revenues 486,600 485,399 (1,201) 575,891
EXPENDITURES
Debt service 489.780 435.553 54.227 428.931
- - ---- -..."'--~-~_..... .- -~ ---- ~ --_._'~
Excess of revenues over (under)
expenditures ( 3,180) 49,846 53,026 146,960
OTHER FINANCING SOURCES (USES)
Operating transfers in 3.180 --1..ilQ -
-
Excess of revenues over expenditures and
other financing sources (uses) $ 53,026 $53.026 146,960
Fund balances, beginning of year 146.960
Fund balances, end of year $199.986 $146.960
See notes to financial statements.
86
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Capital Projects Funds
The acquisition or construction of capital projects, other than those financed by Enterprise Funds, Internal Service,
Funds, or Trust Funds, may be accounted for in a Capital Projects Fund. Usually a Capital Projects Fund is used to
account for major capital expenditures such as the construction of civic centers, libraries, and general administrative
service buildings. The acquisition of other capital assets, such as machinery, furniture, and vehicles, is usually
accounted for in the fund that is responsible for the financing of the expenditure.
Community Development Fund - This fund accounts for the financing and construction of various community
development projects. Financing is provided by grants received from the U.S. Department ofHUD.
.Special Sales Tax Fund - J4~Jund accounts,for financi~g and construction of various road improvement,projects.
Financing is provided by receipts from a 1987 special one percent local option sales tax referendum.
Special Sales Tax Phase II Fund - This fund accounts for financing and construction of various construction and road
improvements, drainage, jail improvements and museums. Financing is to be provided by receipts from a 1991 special
one percent local option sales tax referendum.
Special Sales Tax Phase III Fund - This fund was established to account for expenditures specifically budgeted from
revenues from the one cent sales tax (Phase III) collected from the years 1996 - 2000 to be used primarily for public
works, recreation and outside agency projects.
88
AUGUSTA-RICHMOND COUNTY, GEORGIA
Capital Projects Funds
Combining Balance Sheet
December 31, 1998
ASSETS
Cash and cash equivalents
Receivables:
Intergovernmental
Other
Certificates of participation investments:
Acquisition/construction account
Reserve account
Due from other funds
_,' . ~,wTotal as~e~_~..
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts and other payables
Due to other funds
Accrued salaries and vacation
Total liabilities
FUND BALANCES
Reserved for special sales tax projects
Unreserved - designated for capital improvements
Total fund balances
Total liabilities and fund balances
See notes to financial statements.
89
Community
Development
$475,246
Special Sales
Tax
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$5,480,488
" $475.246~~~~$5.480.488_._..
$
230,413
230,413
244.833
244.833
$475.246
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Special Special
Sales Tax Sales Tax Totals
Phase II Phase III 1998 1997
$20,004,448 $42,417,325 $68,377,507 $55,788,931 .
29,982 2,330,326 2,360,308 50,456
80,130
134,269
1,163,877
10.000 10.000 10000
$20.044.430 .$44.747.651 ' $70.747.815 $57.227.663 __.. ;0...0 "..~......~' ~..,. ,
$ 213,931 $ 570,229 $ 959,020 $ 518,076
354,450 4,049,690 4,634,553 4,720,083
38.533 38.533 56.363
568.381 4.658.452 5.632.106 5.294.522
19,476,049 40,089,199 64,870,876 51,689,088
244.833 244.053
19.476.049 40.089.199 65.115.709 51.933.141
$20.044.430 $44,747.651 $70.747.815 $57.227.663
90
AUGUSTA-RICHMOND COUNTY, GEORGIA
Capital Projects Funds
Combining Statement ~f Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31,1998
Community
Development
REVENUES
Taxes
Use of money and property
Intergovernmental
Cost reimbursements
Other
$
780
Total revenues
780
~.EXRENDIT"URES
Capital outlay
Excess of revenues over (under) expenditures
780
OTHER FINANCING USES
Operating transfers out
Excess of revenues over (under) expenditures and other
financing sources (uses)
780
Fund balances, beginning of year, as previously reported
244,053
Prior period adjustment
Fund balances, beginning of year, as restated
244,053
Residual equity transfer
Fund balances, end of year
$244.833
See notes to financial statements.
91
Special Sales
Tax
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$
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304,154
275,866
580.020
781.982
II
( 201,962)
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( 205,675)
5,511,303
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5,511,303
$5.305.628
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Excess of revenues over (under) expenditures
,. T-._ -".--~ -'
- - 30.216
- -
- - 30.216
- -
$ ---=- 780 $ 780 299,389
244.053 (55.336)
$244,833 $244.053
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Community Develo pment Fund
~tatement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Total revenues
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ $ $ $329,605
- 780 --1!Q
-
- 780 --1!Q 329.605
-
REVENUES
Intergovernmental
Other
EXPENDITURES
. ~Other ' "-'~ - - .
Capital outlay
Total expenditures
Fund balance (deficit), beginning of yeaf"
Fund balance, end of year
See notes to financial statements.
93
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Sales Tax Fund
Statement of Revenues, Expenditures and '.
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Use of money and property $ 150,000 $ 304,154 $ 154,154 $ 276,284
Cost reimbursements 464.193 275.866 ( 188.327) 262.019
Total revenues 614.193 580.020 ( 34.173) 538.303
EXPENDITURES
tapitir outlay 78 1:9"82 2.iri.. "Ji9 .* ."o'~ - -,
3.054.711 122.300
Excess of revenues over (under) expenditures (2,440,518) ( 201,962) 2,238,556 416,003
OTHER FINANCING USES
Operating transfers out 703.963) 3.713) 700.250 ( 48.110)
Excess of revenues over (under) expenditures
and other financing uses $(3.144.481) ( 205,675) $2.938.806 367,893
Fund balance, beginning of year 5.511.303 5.143.410
Fund balance, end of year $5.305.628 $5.511.303
See notes to financial statements.
94
AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Sales Tax Phase II Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Taxes
Use of money and property
Cost reimbursement
Other
Total revenues
EXPENDITURES
Capital outlay
Excess of revenues over (under)
expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Excess of revenues over (under)
expenditures and other financing
sources (uses)
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
Variance
Favorable ' 1997
Budget Actual (Unfavorable ) Actual
$ $ - $ $ 864
935,000 1,114,979 179,979 1,491,397
1,382,399 580,880 ( 801,519) 1,354,307
81.452 374 ( 81.078) 23 .000
2.398.851 1.696.233 ( 702.618) 2.869.568
~..... ...... .... ........ ~ .. --......... -- . .., - . ~...... . I..... ~'"-_'...'-_ -,_..u....<.'- ~ _...-~-
22.477.010 3.811.767 18.665.243 17.473.444
(20,078,159)
(2,115,534) 17,962,625 (14,603,876)
543,971
( 1.008.632)
( 543,971)
402.555) 606.077
$(20.542.820)
(2,518,089) $18.024,731 (14,603,876)
21.994.138 36,598.014
$19.476.049 $ 21.994.138
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Sales Tax Phase III Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
,Budget'
Variance
Favorable
Actual (Unfavorable)
REVENUES
Taxes
Use of money and property
Cost reimbursement
Other
$ 29,391,895 $28,701,125 $( 690,770)
1,250,000
2,059,917
1,711,191
556,463
27.781
30.996.560
461 , 191
(1,503,454)
27.781
(1. 705.252)
Total revenues
32.701.812
EXPENDITURES
Capital outlay
63.340.289 16.129.446 47.210.843
Excess of revenues over (under)
expenditures
(30,638,477) 14,867,114 45,505,591
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
( 1.920.224) (1.379.379)
540.845
Excess of revenues over (under)
expenditures and other financing
sources (uses)
$(32.558.701) 13,487,735 $46.046.436
Fund balance, beginning of year, as previously
reported
24,183,647
Prior period adjustment
2.417.817
Fund balance, beginning of year, as restated
26.601.464
Fund balance, end of year
$40.089.199
See notes to financial statements.
96
1997
Actual
$24,503,648
1,089,724
12.552
25.605.924
19.530.145
6,075,779
968.863)
5,106,916
19,076,731
19.076,731
$24.183.647
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Enterprise Funds
Enterprise Funds are generally established if the intent of the governing body is that the cost of providing goods or
services is financed or recovered primarily through user charges or if the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public
- policy, accountai?ility, or other purposes.
Waste Management Fund - This fund accounts for the provision of landfill services to residents and industries of the
County. All activities necessary to provide such services are accounted for in this fund including, but not limited to,
administration, operations, billing and collection.
Water and Sewer Fund - This fund accounts for the provision of water and sewer services to residents of the County.
-A:l( activities necessary' to -proV1de-~such ~servrces aie~ accounted for in thisrund, including, biifn'otlimitedto7'
administration, operations, maintenance, financing and related debt service and billing and collection.
Bush field Airport Fund - This fund accounts for the operations of Bush Field Airport, the only airport within the
County from which service from the major airlines is available.
Municipal Golf Course Fund - This fund accounts for the operation of the Municipal Golf Course, an 18-hole golf
course located within the city limits.
Transit Fund - This fund accounts for the operations of the Augusta Public Transit which provides scheduled bus service
within Richmond and Columbia counties.
Daniel Field Airport Fund - This fund accounts for revenue and expenditures related to Daniel Field Airport.
Old Government House Fund - This fund accounts for the operations of the Old Governrnent House, a historic building
within the city limits. The house is available for short-term rentals.
Newman Tennis Center Fund - This fund accounts for receipt and expenditures related to the operations at Newman
Tennis Center.
98
AUGUST A-RICHMOND COUNTY, GEORGIA
Enterprise Funds
Combining Balance Sheet
December 31,1998
ASSETS
CURRENT ASSETS
Cash and temporary investments
Investments
Receivables (net of allowances for uncollectibles)
Accounts
Interest
Intergovernmental
Other
'Prepaid expenses"-' _.'~ - ....~,-,._.- .<n..
Inventory
Due from other funds (current portion)
Total current assets
RESTRICTED ASSETS
Revenue bond cash and cash equivalents: '
Construction account
Current debt service account
Issuance costs account
Sinking Fund
Customer deposits
Total restricted assets
PROPERTY, PLANT AND EQUIPMENT
(net of accumulated depreciation)
OTHER ASSETS
Deferred bond issuance costs
Revenue bond discount
Long-term portion - due from other funds
Total other assets
Total assets
99
Waste ,
Management
$ 915,098
790,959
Water
and Sewer
Bush Field
Airport
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$ 4,334,291 $ 4,716,490
1,213,322
477,792
115,098
337,814
. "'-. "_.d,1_._",-,-_'W-.-~~_~'-"'''''''''~'''' "'.....-. .._ .,..,
- -
1.706.057
2,357,141
23,402
1,279,853 98,317
402.811
9.208.009 6.148.322
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I Old Newman
Municipal Daniel Field Government Tennis Totals
Golf Course Transit Airport House Center 1998 1997
'I $ 455 $ 1,150 $330,829 $ 19,678 $7,447 $ 10,325,438 $ 14,499,831
1,213,322 1,149,960
I 15,335' - 3,641,227 3,796,814
2,336 140,836 36,374
71,871 409;685 885,018
.1 127,304
_ ~_6,,500 ." ..6,500 4,935
4,366 167,287 1,549,823 1,330,529
34.238 18.551 - 455.600 420.248
-
I 39.059 280.694 333.165 19.678 7.447 17.742.431 22.251.013
I 1,668,522 46,140,609 42,149,835
I 2,326,961 2,324,792
34,100 151,690 88,451
83,372 1,931,427 1,355,421
- 52.167 47.300
-
I 1. 785.994 - 50.602.854 45.965.799
-
I 785.526 3.496.920 96.635 173.002 - 181.345.600 170,641.811
-
I 1,237,499 1,365,516
1,622,109 1,789,913
- 1.358.201 1.761.012
-
- 4.217.809 4.916.441
-
I $2.610.579 $3.777.614 $429.800 $192.680 $7.447 $253.908.694 $243.775,064
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Waste
Management
Water
and Sewer
Bush Field
Airport
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Enterprise Funds
Combining Balan~!>. Sheet - Continued
December 31,1998
LIABILITIES AND FUND EQillTY
CURRENT LIABILITIES
Accounts and other payables
Accrued interest
Due to other funds
Accrued salaries and vacation
Notes payable - current
Capital leases payable - current
Total current liabilities
$ 165,928
$
996,597 $
1,368,424
1,114,306
330,669
989,616
28.603
4.828.215
168,032
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51,170
802,663
100,297
II
2.501
219.599
1.070.992
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CURRENT LIABILITIES (payable from restricted assets)
Accrued revenue bond interest
Revenue bonds payable - current
Customer deposits
Total current liabilities (payable from restricted assets)
1.115.000
80.926
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1,115,000
5,926
75,000
52.167
52.167
LONG-TERM LIABILITIES
Revenue bonds payable 66,601,543 250,000
Notes payable 18,877,321
Certificates of Participation
Closure/postclosure accrual 5.637.158
Total long-term liabilities 5.637.158 85.478.864 250.000
Total liabilities 5.908.924 91.422.079 1.40 1.918
FUND EQUITY
Contributed capital 1.741.644 41.896.587 10.980.252
Retained earnings (deficits)
Reserved for revenue bond debt 1,735,377
Unreserved 690.767 74.108.497 17.004.529
Total retained earnings (deficits) 690.767 74.108.497 18.739.906
Total fund equity 2.432.411 116.005.084 29.720.158
Total liabilities and fund equity $8.341.335 $207 .427 .163 $31.122.076
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See notes to fmancial statements.
AUGUSTA-RICHMOND COUNTY, GEORGIA
Enterprise Funds
Combining Statement of Revenues, Expenses
and Changes in Retained Earnings (Deficits)
Year Ended December 31, 1998
OPERATING REVENUES
Charges and fees
OPERATING EXPENSES
Personal services
Utilities and telephone
Maintenance and repairs
Materials and supplies
Professional services
Rentals
,-Other-..~,.~-=~rt._",~",._.- - ~__.rt~~ ,,-' _.~.~.",
Depreciation
Closure/postclosure accrual
Total operating expenses
Operating income (loss)
NONOPERATING REVENUES (EXPENSES)
Interest revenue
Other revenue
Interest expense
Intergovernmental revenue
Net nonoperating revenues (expenses)
Income (loss) before operating transfers
Operating transfers in
Operating transfers out
Net income (loss)
Retained earnings (deficits), beginning of year, as previously
reported
Prior period adjustment
Retained earnings (deficits), beginning of year, as restated
Retained earnings (deficits), end of year
See notes to [mancial statements
103
Waste Water Bush Field
Management and Sewer Airoort
$5.134.359 $29.376.306 $ 7.083.550
890,974 5,830,339 2,051,175
15,894 2,355,565 292,758
514,099 2,082,115 197,299
628,788 3,619;143 2,243,336
124,358 1,051,333 642,356
8,031
. ". -82,-1:J-3. ,1,2'52;-355 " - . --3.8,;"Hl3 '-
912,385 5,250,743 927,439
839.629
4.008.300 21.441.593 6.400,497
1.126.059 7.934.713 683.053
16,896 202,255 533,458
78,169 4,861,794 14,097
(4,343,131) ( 20,528)
28.976 4.734.359 615.555
124.041 5.455.277 1.142.582
1,250,100 13,389,990 1,825,635
374 3,565,394 33,077
( 361.016) (7.265.394) 113 .21 1)
889,458 9,689,990 1,745,501
( 198,691) 64,418,507 16,994,405
( 198,691)
64.418.507
16.994.405
$ 690.767'
$74.108.497
$18.739.906
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AUGUSTA-RICHMOND COUNTY, GEORGIA
I
Enterprise Funds
I
Combining Statement of Cash Flows
Year Ended December 31,1998
Cash flows from operating activities
Operating income (loss)'
Adjustments to reconcile operating income (loss) to net cash
provided by operating activities:
Depreciation
Amortization
Net change in assets and liabilities:
Accounts receivable
Intergovernmental receivable
Other receivable
Prepaid expenses
. _.. _ ~' Inventor.y_.~_"_~_...
Due from other funds
Other assets
Accounts payable
Accrued salaries and vacation
Due to other funds
Customer deposits
Closure/postclosure accrual
Net cash provided (used) ,by operating activities
Cash flows from noncapital financing activities
Other revenue
Intergovernmental revenue
Operating transfers (net)
Net cash provided (used) by noncapital financing activities
Cash flows from capital and related financing activities
Acquisition and construction of capital assets
Principal paid on revenue bonds
Principal paid on capital leases
Principal paid on notes payable
Proceeds from revenue bonds
Bond issuance costs
Payments on refund debt escrow
Proceeds from certificates of participation
Interest paid
Contributed capital
Net cash provided (used by) capital and related
financing activities
Cash flows from investing activities
Interest received
Purchase of investment
Net cash provided (used) by investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end of year
See notes to fmancial statements.
105
I
Waste Water and Bush Field
Management Sewer Airport
$1,126,059 $ 7,934,713 $ 683,053
912,385 5,250,743 927,439
579,625
( 288,038) 471,994 21,673)
3,294
11,565 ( 114,374)
.( ...217,3.44) . , . J5o,677- .
367,459
( 149,781) 207,980 ( 128,680)
( 29,192) ( 195,585) ( 50,310)
( 728,528) ( 688,857) ( 921,637)
4,867
839.629
1.687 .40 I 13.354.834 780.248
78,169 4,861,794 14,097
28,976 4,734,359 615,555
( 360.642) ( 3.700.000) ( 80.134)
( 253.497) 5.896.153 549.518
( 530,001) (13,788,314) (3,098,089)
( 1,075,000) ( 70,000)
( 834)
( 781,556)
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( 4,550,780) ( 21,569)
( 530.835) (20.195.650) (3.189.658)
16,896 202,255 533,458
( 63.362)
16.896 138.893 533.458
919,965 ( 805,770) (1,326,434)
47.300 53.484,888 6.462.790
$ 967.265 $ 52.679.118 $ 5.136.356
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Internal Service Funds
Internal service funds are used to account for goods or services provided by a central service department or agency to
other departments, agencies, or component units of the governmental unit, or to other unrelated governmental units,
usually on a cost reimbursement basis. '
Risk Management Fund - This fund accounts for the receipt and disbursement of worker's compensation claims;
settlement exposure and damage expense claims, unemployment benefits, commercial insurance premiums, bond on
certain employees and elected officials and employee insurance benefits for health and dental claims.
Fleet Operations Fund - This fund accounts for the operation and maintenance of County vehicles. The Fund bills other
,County-funds ,at.amountsothaLwilLapproximately_recoverAalUhecos!of.the.services ,provided.-. c ., -_ ..
Central Services Fund - This fund accounts for maintenance and printing services provided to other County funds. The
Fund bills other County funds at amounts that will ,approximately recover all the cost of the services provided.
108
AUGUSTA-RICmvIOND COUNTY, GEORGIA
T nternal Service Funds
Combining Balance Sheet
December 31,1998
ASSETS
Risk Fleet Central Totals
Management Operations Services 1998 1997
CURRENT ASSETS
Cash and cash equivalents $1,686,793 $414,910 $ $2,101,703 $1,664,166
Accounts receivable 1,726 1,726 1,296
Inventory 175.843 15.184 191.027 115.563
Total current assets 1,688,519 590,753 15,184 2,294,456 1,781,025
PROPERTY, PLANT AND EQUIPMENT
"{n'et oraccuml.ilatea-depreciatiorir----.,,-.~ ,~., "--i(i3:434 '-~37]3-8- =.-.._~ ~-'n'260Ai2 .~. -'S-f439-
Total assets
$ 1.851.953 $627.791
$15.184 $2.494.928 $1.838.464
LIABILITIES AND FUND EQUITY
CURRENT LIABILITIES
Accounts and other payables $1,041,625 $676,998 $ $1,718,623 $1,356,568
Due to other funds 13,743 15,191 28,934 17,072
Accrued salaries and vacation 19.200 2.881 - 22.081 28.821
-
Total current liabilities 1,074,568 679,879 15,191 1,769,638 1,402,461
FUND EQUITY
Retained earnings (deficits) 777.385 (52.088) L-1.) 725.290 436.003
Total liabilities and fund equity $1.851.953 $627.791 $15.184 $2.494.928 $1.838.464
See notes to financial statements.
109
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AUGUST A-IUCHMOND COUNTY: GEORGIA
Internal Service Funds
CombiningS~tement of Revenues, Expenses and
, Changes in Retained Earnings (Deficits)
See notes to financial statements.
110
AUGUSTA-RICHMOND COUNTY, GEORGIA
Internal Service Funds
Combining Statp.ment of Cash Flows
Year Ended December 31,1998
Risk Fleet Central Totals
Management Operations Services 1998 ,1997
Cash flows from operating activities
Operating loss $(4,245,770) $(12,748) $ - $(4,258,518) $(5,618,186)
Adjustments to reconcile operating loss to net
cash provided (used) by operating activities:
Depreciation 25,668 15,]27 40,795 54,617
Net change in assets and liabilities:
Accounts receivable 430) ( 430) 196,796
Prepaid expenses 232,796
Inventory (73,561) ( 1,903) ( 75,464) ( 102,282)
,., _"__ ,,,_.. ~Due from other funds . '. ..............-..."-..v.".... ,.-=-.,,_ --"'-_<..-......,,_ - . .......--..'""...... "~"" .. 1.,5J Q,23,7. u
Accounts payable 334,528 72,051 (44,524) 362,055 ( 250,972)
Accrued salaries and vacation 9,348) 2,608 6,740) , ( 74,394)
Due to other funds 11.862 11.862 0.213.654)
Net cash provided (used) by operating
activities (3.895.352) 3.477 (34.565) 0.926.440) (5.265.042)
Cash flows from noncapital financing activities
Other revenue 207,380 29,067 236,44 7 1,750
Operating transfers (net) 4.364;639 ( 7.779) 4.356.860 4.264.034
Net cash provided by operating
noncapital financing activities 4.572.019 21.288 4.593,307 4.265.784
Cash flows from capital and related financing
activities
Acquisition of capital assets ( 158,776) (25,052) ( 183,828) ( 28,455)
Interest paid ( 51.882) ( 51.882) ( 68.277)
Net cash used by capital and related
financing activities 210.658) (25.052) ( 235.710) ( 96.732)
Cash flows from investing activities
Interest received 6,380 6,380
Net mcrease (decrease) in cash and cash equivalents 466,009 6,093 (34,565) 437,537 (1,095,990)
Cash and cash equivalents, beginning of year 1.220.784 408.817 34.565 1.664.166 2.760.156
Cash and cash equivalents, end of year $ 1.686.793 $414.910 $ - $ 2.101.703 $ 1.664.166
See notes to financial statements.
III
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Trust and Agency Funds
Fiduciary funds are used to account for assets when a governmental unit is functioning either as a trustee or as an agent
for another party; Because the County is functioning it?- a fiduciary capacity, the authority to employ, dispose of, or
otherwise use the assets is not determined by a legislative body or oversight board, but by the public laws and private
agreements that created the trustee or agency relationship.
Agency Funds - An agency fund is created to act as custodian for other funds, governmental units, or private entities.
Assets are recorded by the agency fund, held for a period of time as determined by legal contract or circumstances, and
then returned to their owners. The County utilizes agency funds to account for the following:
Tax Commissioner.~ This.fund,accounts.fortax.billings,.collectionsand.remittances made.by .the Iax Commissioner
on behalf of the County and other governmental agencies., '
Probate Judge - This fund accounts for the receipt and disbursement of licenses and other fees collected by the Probate
Judge.
Sheriff s Department - This fund accounts for the receipt and disbursement of funds collected by the department from
individuals posting bond.
Civil Court - This fund accounts for the receipt and disbursement of court-ordered fines, fees and garnishments made
on behalf of third parties and traffic violation fines.
Clerk of Court - This fund accounts for the receipt and disbursement of court-ordered fines and fees made on behalf of
third parties.
Deferred Compensation - This fund accounts for monies voluntarily deducted from employee's pay checks which is then
invested for the employee's future use.
Expendable Trust Funds - Those trust funds whose principal and income may be expended in the course of their
designated operations so that they are depleted by the end of their designated life. An expendable trust fund is accounted
for in the same manner as governmental funds.
Joseph R. Lamar Fund - This fund accounts for the receipt of investment earnings from the Joseph R. Lamar Principal
Fund and payment of the annual award.
Perpetual Care Fund - This fund accounts for monies collected from sale of perpetual care contracts at County-owned
cemeteries after October 1, 1970, as well as receipt of investment earnings on all perp'etual care investments and
payment of cemetery maintenance expenditures.
Nonexpendable Trust Funds - Trust funds that allow the earnings to be used to achieve the objectives of the fund, but
require that the principal be preserved intact. A nonexpendable trust fund is accounted for in essentially the same
manner as a proprietary fund.
Joseph R. Lamar Fund - This fund accounts for monies provided by a private donor to finance awards for children
attending Joseph R. Lamar School. The principal amount of the gift is to be maintained intact and invested. Investment
earnings are used for the awards.
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Perpetual Care Fund - This fund accounts for monies collected from the sale of perpetual care contracts at County-
owned cemeteries before October 1, 1970. The principal must be maintained intact and invested. Investment earnings
are used for cemetery mainr,,~ :mce.
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Pension Trust Funds - Pension trust funds account for the assets of the County's employees' retirement plans.
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1945 Pension Trust Fund - This fund accounts for the accumulation of resources to be used for retirement annuity
payments to participants of the 1945 Plan at appropriate amounts and times in the future. Resources are contributed by
the County at amounts determined using actuarial assumptions and calculations. Resources contributed by employees
are based on a percentage of an individual's gross salary.
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1977 Pension Trust Fund - This fund accounts for the accumulation of resources to be used .for retirement annuity
payments to participants of the 1977 Plan at appropriate amounts and times in the future. Resources are contributed by
the County at amounts determined using actuarial assumptions and calculations. Resources contributed by employees
are based on a percentage ofan individual's gross salary.
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General Retirement Fund - This fund accounts for contributions to the County's pension plan that are to be used for
retirement payments at appropriate amounts and times in the future.
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.~-."""..,.-=--""-...n..."""'''-.''--'''' ~CO'-'-"'>no.1.J.~"'..__""""''''-''''~_~.'''~~''_ -........ ~~,...,-...........___~~~........... ""............ --=---"'""" "'_.....-.a....r~_ .....~-~~...--.<,..",""--'.-
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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See notes to financial statements.
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Expendable Trust Funds Nonexpendable Trust Funds Pension Trust Funds
Joseph R. Perpetual Joseph R. Perpetual 1945 1977 General Totals
Lamar Care Lamar Care Plan ' Plan Retirement 1998 1997
$ $551,127 $5,350 $338,625 $ 1,151,334 $2,119,641 $ 2,665,346 $ 13,400,076 $ 8,982,206
12,083,466 7,857,151 67,971,229 87,911,846 82,570,085
10,370,525 8,895,001
5,304 5,304 8.327
6,678
6,372,437 5,179,085
975,095 975,095 975,095
- . - 600.000 600.000 1.115.361
- - -
$ - $556.431 $5.350 $338.625 $13.834.800 $9.976.792 $71.611.670 $119.635.283 $107.731.838
- =
$ , - $ 1,972 $ $ $ $ 1,765 $ - $ 3,737 $ 4,758
4,172,751 2,735.863
350 58,258 453,903 2,908.413 1,714.732
10,370,525 8.895.001
- - - - 6.372.437 5.179.085
- - - -
350 1. 972 - . 58.258 1. 765 453.903 23.827.863 18.529.439
- -
(350) 554,459 5,350 338,625 898,084 862,966
71,157,767 71.157,767 66,391,882
- 13.776.542 9.975.027 23.751.569 2 1.947.551
- -
(350) 554.459 5.350 338.625 13.776.542 9.975.027 71.157.767 95.807.420 89.202.399
$ - $556.431 $5.350 $338.625 $13.834.800 $9.976.792 $71.611.670 $119.635.283 $107.73'1.838
= = =
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December 3 1,
Deductions 1998
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AUGUSTA-RICHMOND COUNTY, GEORGIA
,
Agency Funds
Combining Statement of Changes in Assets and Liabilities
ASSETS
$ 18.255 $ 194.810 $ 192.205 $ 20.860
LIABILITIES
$ 5,700 $ 25,888 $ 25,165 $ 6,423
12.555 168.922 167.040 14.437
$ 18.255 $ 194.810 $ 192.205 $ 20.860
ASSETS
$ 792,997 $ 2,906,655 $ 2,780,267 $ 919,385
390.315 390.315
$1.183.312 $ 2.906.655 $ 3.170.582 $ 919.385
LIABILITIES
$1.183.312 $ 2.906.655 $ 3.170.582 $ 919.385
Year Ended December 31,1998
Tax Commissioner
December 3 1,
1997 Additions
ASSETS
$ 734,010 $ 98,473,754
8.895.001 99.949.278
$9.629.011 $198.423.032
LIABILITIES
$ 502,301 $ 63,769,430
231,709 34,704,284
8.895.001 99,949.278
$9.629.011' $198.422.992
Cash
Taxes receivable
Total assets
Due to others
Due to other funds
Uncollected taxes
Total liabilities
Probate
Cash
Due to others
Due to other funds
Total liabilities
Sheriff
Cash
Due from other funds
Total assets
Due to others
See notes to financial statcrnents.
117
$ 97,378,166 $ 1,829,598
98.473.754 10.370.525
$195.851.920 $12,200.123
$ 63,067,338 $ 1,204,393
34,310,788 625,205
.98.473.754 10.370.525
$195.851.880 $12.200.123
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Agency Funds
Combining Statement of Changes in Assets auG- Liabilities - Continued
Year Ended December 31,1998
December 31, December 31,
1997' Additions Deductions 1998
ASSETS
$ 287,634 $ 2,176,280 $2,149,195 $ 314,719
25.046 25.046
$ 312.680 $ 2.176.280 $2,174.241 $ 3 14.719
LIABILITIES
$ 173,737 $ 326,778 $ 329,255 $ 171,260
138.943 1.849.502 1.844.986 143.459
$ 312.680 $ 2.176.280 $2.174.241 $ 314.719
Civil Court
Cash
Due from other funds
Total assets
Due to others
Due to other funds
Total liabilities
Clerk of Court
Cash
ASSETS
$1.281.558 $10.729.751
LIABILITIES
$ 870,813 $ 5,031,460
4,10.745 5.743.291
$1.281.558 $10.774.751
ASSETS
$5,179.085 $ 1.738.627
LIABILITIES
$5.179.085 $ 1.738,627
Due to others
Due to other funds
Total liabilities
Deferred Compensation
Restricted investtnents
Deferred compensation benefits payable
See notes to fmancial statements.
118
$8.527.218 $3.484.091
$4,030,983 $1,871,290
4.541.235 1.612.801
$8.572.218 $3.484.091
$ 545.275 $6.372.437
$ 545.275 $6.372.437
Continued on following page
AUGUSTA-RICHMOND <:;OUNTY, GEORGIA
Agency Funds
December 31,
1998
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.Combining Statement of Changes in Assets and Liabilin~1 - Concluded,
Totals
Cash
Taxes receivable
Due from other funds
Restricted investments
Total assets
Due to others
Due to other funds
Uncollected taxes
Deferred compensation benefits payable
Total liabilities
See notes to fmancial statements.
Year Ended December 31,1998
December 3 1,
1997 Additions
Deductions
ASSETS
$ 3,114,454 $114,481,250 $111,027,051
8,895,001 99,949,278 98,473,754
415,361 415,361
5.1 79.085 1.738.627 545.275
$17.603.901 $216.169.155 $210.461.441
LIABILITIES
$ 2,735,863 $ 72,060,211 $ 70,623,323
793,952 42,465,999 40,864,049
8,895,001 99,949,278 98,473,754
5.179.085 1.738.627 545.275
$17.603.901 $216.214.115 $210.506.401
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$ 6,568,653
10,370,525
6.372.437
$23.311.615
$ 4,172,751
2,395,902
10,370,525
6.3 72.43 7
$23.311.615
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Expendable Trust Funds
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. . Combinmg Statement of Revenues, Expenditures and
Changes in Fund Balances (Deficit)
Year Ended December 31,1998
Joseph R. Perpetual Totals
Lamar Care 1998 1997
REVENUES
Use of money and property $ $ 51,344 $ 51,344 $25,173
Other - 1.062 1.062 870
-
Total revenues - 52.406 52.406 26.043
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EXPENDITURES
Operating supplies and materials 17,288 17,288 11,288
Other 175 175 175
Total expenditures 175 17.288 17.463 11.463
Excess of revenues over (under)
expenditures ( 175) 35,118 34,943 14,580
OTHER FINANCING SOURCES
Operating transfers in - 34.948
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Excess of revenues over (under)
expenditures and other financing sources ( 175) 35,118 34,943 49,528
Fund balances (deficit), beginning of year, as previously
reported (175) 519,341 519,166 455,120
Prior period adjustment - 14.518
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Fund balances (deficit), beginning of year, restated u..m 519.341 519.166 469.638
Fund balances (deficit), end of year $(350) $554.459 $554.1 09 $519 .166
See notes to fmancial statements.
120
Joseph R. Perpetual
Lamar Care
Totals
1998 1997
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Nonexpendable Trust Funds
Combining Statement 'J! Revenues, Expenses and
Changes in Fund Balances
Year Ended December 31,1998,
OPERATING REVENUES
Interest
Total revenues
$...J12 $
...J12
$
175 $ 35.123
175 35.123
OPERATING EXPENSES
Operating income
Operating transfers out
Net income
Fund balances, beginning of year
Fund balances, end of year
See notes to fmancial statements. '
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Pension Trust Funds
Combining Statement otR~v~nues, Expenses and
Changes in Fund Balances
Year Ended December 31, 1998
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Nonexpendable Trust Funds
Combining Statement of Cash Flows ,
Year Ended December 31,1998
Joseph R. Perpetual Totals
Lamar Care 1998 1997
Cash flows from operating activities
Operating income $ 175 $ $ 175 $ 35, 123
Cash flows from noncapital financing activities
Operating transfers out - - (34.948)
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Net increase in cash and cashequivalents 175 175 175
Cash and cash equivalents, beginning of year 5.175 338.625 343.800 343.625
Cash and cash equivalents, end of year $5.350 $338.625 $343.975 $343.800
See notes to financial statements.
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Compliance Section
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125
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INDEPENDENT AUDITORS' REPORT ON SCHEDULE OF EXPENDITURES
OF FEDERAL AWARDS
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To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
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We have audited the general-purpose fmandal statements of Augusta-Richmond County, Georgia, as of and for the year
ended December 31, 1998, and have issued our report thereon dated July 30, 1999. These general-purpose financial
statements are the responsibility of the Augusta-Richmond County's management. O~ responsibility is to express an
opinion on these general-purpose fmancial statements based"'on our audit
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We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement, An audit includes examiriing, on a test basis, evidence supporting the
amounts and disclosures used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
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In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the
financial position of Augusta-Richmond County, Georgia, as of December 31, 1998, and the results of its operations
and the cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity
with generally accepted accounting principles.
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In accordance with Government Auditing- Standards; we- havl:' also' issued- our-reporr dated-July-30; "1999' on" our
consideration of Augusta-Richmond County's internal control over fmancial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts and grants.
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Our audit was conducted for the purpose of forming an opinion on the general-purpose financial statements of Augusta-
Richmond County, Georgia taken as a whole. The accompanying schedule of expenditures of federal awards is
presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the general-purpose
financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-
purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general-
purpose financial statements taken as awhole.
~'-f f5~Y.-Ui-1';/Jltc~ i.t,;
Augusta, Georgia
July 30, 1999
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AUGUSTA-RICHM:OND COUNTY, GEORGIA
Schedule of Expenditures of Federal Awards
Year Ended December 31,1998
Federal Grantor /
Pass-through Grantor /
Program Title
u.s. Department of Housing and Urban Development
Direct Programs
Community Development Block Grant
Emergency Shelter Grant
Home Grant
Total U.S. Department of Housing and Urban
Development
U.S. Department of Justice
Direct Programs
COPS Ahead
Local Law Enforcement Block Grant
Pass-through from the Office of the Governor
Criminal Justice Coordinating Council
Drug Control and System Improvement
Formula Grants
Victims Assistance Grants
Violence Against Women
Executive Office for Weed and Seed
Total U.S. Department of Justice
U.S. Department of Transportation
MDirecfPr6giaiTis-' '''~-'' --,,,-,,_. -.. "'~"-"'~
Urban Mass Transportation Capital and Operating
Assistance Grants
Airport Improvement Program Grants
Total U.S. Department of Transportation
. U.S. Department of Commerce
Passed through Defense Adjustment Savannah River
Plant
Small Business Incubator
Total
Federal
CFDA
Number
14.218
14.231
14.239
16.710
16.592
16.592
16.579
16.575
16.588
16.595
20.507
20.507
20.507
20.106
20.106
11.302
Agency or
Pass-through
Number
B-98-MC-13-0003
S-98-MC-13-0004
M-98-MC-13-0206
95-CC-WX-0135
96-LB- VX-2759
97-LB-VX-5235
B97-8-003
98-V A-GX-0013
VW-96-48
9-W007-GA-WS
GA-90-X093
GA-90-XI02
GA-90-XI12
3-13-0011-17
3-13-0011-18
04-49-04242
Federal
Expenditures
$2,734,393
62,764
287.155
3.084.312
1,214,470
121,249
62,084
88,508
42,551
69,832
5.464
1.604.158
139,731
18,778
47,021
301,610
314.998
822.138
492.352
$6.002.960
Note: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting.
127
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Summary Schedule of Prio~ Audit Findings
Year Ended December 31,1998
U.S. Department of Housing and Urban Development
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
U.S. Department of Transportation Federal Aviation Administration
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
128
REPORT OF INDEPENDENT CERTlll'lliD PUBLIC ACCOUNTANTS ON
COl\1PLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
We have audited the fmancial statements of Augusta-Richmond County as of and for the year ended December 31,
1998, and have issued our report thereon dated July 30, 1999. We conducted our audit in accordance with generally
accepted auditing standards and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Augusta-Richmond County's fmancial statements are free of
material missta~ement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grants, noncompliance with which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that
are required to be reported under Government Auditing Standards.
Internal Control over Financial Reporting
In planning and performing our audit, we considered Augusta-Richmond County's internal control over financial
reporting- in" order to' determine our auditing procedures'for-the purpose of expressing our opinion on the fmandal
statements and not to provide assurance on the internal control over financial reporting. Our consideration of the
internal control over financial reporting would not necessarily disclose all matters in the internal control over fmancial
reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of
one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in
amounts that would be material in relation to the fmancial statements being audited may occur and not be detected within
a timely period by employees in the normal course of peIforming their assigned functions. We noted no matters
involving the internal control over financial reporting and its operation we consider to be material weaknesses.
This report is intended for the information of the audit committee, management and federal awarding agencies and pass-
through entities. However, this report is a matter of public record and its distribution is not limited.
Augusta, Georgia
July 30, 1999 '
, ,r / 'J J2 li-' {'h_ {A J-- -V (~.Mt..Le( J I L ,I)
U(J~7 6-'/': .. 'v 1 (/c' J~' ,
129
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REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CmCULAR A-133
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To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
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Compliance
We have audited the compliance of Augusta-Richmond County, Georgia with the types of compliance requirements
described in the US. Office of Management and Budget (OMB) Circular A-I33 Compliance Supplement that are
applicable to each of its federal programs for the year ended December 31, 1998. Augusta-Richmond County's major
federal programs are identified in the summary of auditor's results section of the accompanying schedule of fmdings
and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each
of its major federal programs is the responsibility of Augusta-Richmond County's management. Our responsibility is
to express an opinion on Augusta-Richmond County's compliance based on our audit
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We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
UniteciStates; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those
standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal program occurred. An audit in.cludes examining, on aJest)asis, evidence about
Augusta-Richmond County's compliance . with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides a reasonab Ie basis for our opinion. Our
audit does not provide a legal determination on Augusta-Richmond County's compliance with those requirements.
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In oUT opinion Augusta-Richmond County complied, in all material respects, with the requirements referred to aboye
that are applicable to el;lch of its major federal programs for the year ended December 31, 1998.,
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Internal Control Over Compliance
The management of Augusta-Richmond County is responsible for establishing and maintaining effective internal control
over compliance with requirements oflaws, regulations, contracts and grants applicable to federal programs. In planning
and performing our audit, we considered Augusta-Richmond County's internal control over' compliance with
requirements that could have a direct arid material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with OMB Circular A-133.
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Our consideration of the internal control over' compliance would not necessarily disclose all matters in the internal
control that might be material weaknesses. A material weakness is a condition in which the design or operation of one
or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with
applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal
program being audited may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. We noted no matters involving the internal control over compl iGnce and its
operation that we consider to be material w.::ak.nesses.
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This report is intended for the information of the audit committee, management and federal awarding agencies and pass-
through entities. However, this report is a matter of public record and its distribution is not limited.
Augusta, Georgia
July 30, 1999
. / /J I_L -t- L(JJ-~~)
{/'{A...R_A._~ 0 _ef"4'-<..A..0\ 11'~ J
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AUGUSTA-RICHMOND COUNTY
Schedule of Findings
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Year Ended December 31,1998
II
Summary of the Auditor's Results
1. The independent auditor's report on the fmancial statements expressed an unqualified opinion.
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2. There were no reportable conditions in internal control over fmancial reporting disclosed in the audit of the
financial statements.
3. The audit did not disclose any material noncompliance matters in relation to the financial statements.
4. There were no reportable conditions in internal control over compliance applicable to major programs.
II
5. The report on compliance for major programs expressed an unqualified opinion.
:1
6. The audit disclosed no immaterial instances of noncompliance.
7. The major programs of Augusta-Richmond County included in the audit were:
:1
f
a. u.s. Dept. ofHUD - Community Development Block grants - CFDA 14.218
b. U.S. Dept. of Justice - COPS AHEAD Grant - CFDA 16.710
c. U.S. Dept. of Transportation - Airport Improvement Program - CFDA 20.106
d. U.S. Dept. ofCommerce,- Small Business Incubator - CFDA 11.302
;1
8. The threshold for distinguishing Types A and B programs was $300,000.
,.il
!I
:1
I
!I
I
,I
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
.1
I
I
I
132
133
I
I
I
I
I
I
I
I
I
I
I
I,
I
I
I
I
I
I
I
~
AUGUSTA-RICHMOND COVJVTY, GIWRGlA
Single AUdit
December 31,1998
-;
AUGUSTA.lUCIiJ'I10ND COUNTy, GEORGIA
Table of Contents
Indepondent Auditors' Report On Schedule of Expenditures of Federal A wa;d,
Schedule of Expenditures of Federal .A Wards
~
Summary Schedule of Prior Audit Findings
Report of Independent Certified Public Accoun"",,,, on Compliance and On Internal Control OVer
FinanCial Reporting Based on an AUdit of Financial Statemen", Perfonned in ACcordance with
Government Auditing Standards
2
3
Report of Independent Certified Public Accoun"",,,, on Compliance with Requitemen", Applicable
to Each Major Progca", and Internal Control oVer Compliance in ACcordance with OMB Circular
A-I33
4
Schedule of Findings
5
7
-!
INDEPENDENT AUDITORS' REPORT ON SCHEDULE OF EXPENDITURES
OF FEDERAL AWARDS
To the Board of Commissioners
Augusta- Richmond 'County
Augusta-Richmond County, Georgia
We have audited the general-purpose fmancial statements of Augusta-Richmond County, Georgia, as of and for the year
ended December 31,1998, and have issued our report thereon dated July 30,1999. These general-purpose fmancial
statements are the responsibility of the Augusta-Richmond County's management. Our responsibility is to express an
opinion on these general-purpose fmancial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.,
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
arnountsand disclosures used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general-purpose fmancial statements referred to above present fairly, in all material respects, the
financial position of Augusta-Richmond County, Georgia, as of December 31, 1998, and the results of its operations
and the cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity
with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated July 30, 1999 on our
consideration of Augusta-Richmond County's internal control over fmancial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts and grants.
Our audit was conducted for the purpose offorming an opinion on the general-purpose fmancial statements of Augusta~
Richmond County, Georgia taken as a whole. The accompanying schedule of expenditures of federal awards is
presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,
Audits o/States. Local Governments, and Non-Profit Organizations, and is not a required part of the general-purpose
fmancial statements. Such information has been subjected to the auditing procedures applied in the audit of the general-
purpose fmancial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general-
purpose fmancial statements taken as a whole.
~/~J-
7~
t. l f'.
. .
Augusta, Georgia
July 30, 1999
Note: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting.
2
"
..
AUGUSTA-RICHMOND COUNTY, GEORGIA
Summary Schedule of Prior Audit Findings
Year Ended December 31,1998
U.S. Department of Housing and Urban Development
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal A wards
None
U.s. Department of Transportation Federal Aviation Administration
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
3
'1
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COlVIPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFOR1VlED
IN ACCORDA1~CE' WITH GOVERNMENT AUDITING STANDARDS
To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
We have audited the financial statements of Augusta-Richmond County as of and for the year ended December 31,
1998, and have issued our report thereon dated July 30, 1999. We conducted our audit in accordance with generally
accepted auditing standards and the standards applicable to fmancial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Augusta-Richmond County's fmancial statements are free of
material misstatement, we performed tests of its compliance with certain provisions ofIaws, regulations, contracts and
grants, noncompliance with which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that
are required to be reported under Government Auditing Standards.
Internal Control over Financial Reporting
In planning and performing our audit, we considered Augusta-Richmond County's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial
statements and not to provide assurance on the internal control over fmancial reporting. Our consideration of the
internal control over financial reporting would not necessarily disclose all matters in the internal control over financial
reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of
one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in
amounts that would be material in relation to the financial statements being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over fmancial reporting and its operation we consider to be material weaknesses.
This report is intended for the information of the audit committee, management and federal awarding agencies and pass-
through entities. However, this report is a matter of public record and its distribution is not limited.
~ ' ~J- 7~1 l..~ P.
Augusta, Georgia
July 30, 1999
4
\,
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COlVIPLIANCE IN
ACCORDANCE \VITH OMB CIRCULAR A-B3
To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
Compliance
We have audited the compliance of Augusta-Richmond County, Georgia with the types of compliance requirements
described in the u.s. Office of Management and Budget (OMB) Circular A-I33 Compliance Supplement that are
applicable to each of its federal programs for the year ended December 31, 1998. Augusta-Richmond County's major
federal programs are identified in the summary of auditor's results section of the accompanying schedule offmdings
and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each
of its major federal programs is the responsibility of Augusta-Richmond County's management. Our responsibility is
to express an opinion on Augusta-Richmond County's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those
standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about
Augusta-Richmond County's compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal determination on Augusta-Richmond County's compliance with those requirements.
In our opinion Augusta-Richmond County complied, in all material respects, with the requirements referred to above
that are applicable to each of its major federal programs for the year ended December 31, 1998.
Internal Control Over Compliance
The managementof Augusta-RichmondCounty is responsible for establishing and maintaining effective internal control
over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In
planning and performing our audit, we considered Augusta-Richmond County's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal
control that might be material weaknesses. A material weakness is a condition in which the design or operation of one
or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with
applicable requirements oflaws, regulations, contracts and grants that would be material in relation to a major federal
program being audited may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. We nO~ed no matters involving the internal control over compliance and its
operation that we consider to be material wei~kne<;ses.
5
"
This report is intended for the informationofthe audit committee, management and federal awarding agencies and pass-
through entities. However, this report is a matter of public record and its distribution is not limited.
~
I
~ J- 1~, L. L. p.
Augusta, Georgia
July 30, 1999
6
AUGUSTA-RICHMOND COUNTY
v
Schedule of Findings
Year Ended December 31,1998
Summary of the Auditor's Results
1. The independent auditor's report on the fmancial statements expressed an unqualified opinion.
2. There were no reportable conditions in internal control over fmancial reporting disclosed in the audit of the '
fmancial statements.
3. The audit did not disclose any material noncompliance matters in relation to the fmancial statements.
4. 'There were no reportable conditions in internal control over compliance applicable to major programs.
5. The report on compliance for major programs expressed an unqualified opinion.
6. The audit disclosed no immaterial instances of noncompliance.
7. The major programs of Augusta-Richmond County included in the audit were:
a. U.S. Dept. ofHUD - Community Development Block grants - CFDA 14.218
b. U.S. Dept. of Justice - COPS AHEAD Grant - CFDA 16.710
c. U.S. Dept. of Transportation - Airport Improvement Program - CFDA 20.106
d. U.S. Dept. of Commerce - Small Business Incubator - CFDA 11.302
8. The threshold for distinguishing Types A and B programs was $300,000.
findings in Relation to the Audit of the Financial Statements
None
Findings for Federal A wards
None
7
..
AUGUSTA-RICHMOND COUNTY, GEORGIA
Single Audit
Dece~ber 31, 1998
AUGUSTA-RICHi'V10ND COUNTY, GEORGIA
Table of Contents
Page
Independent Auditors' Report on Schedule of Expenditures of Federal Awards
Schedule of Expenditures of F ederal Awards
2
Summary Schedule of Prior Audit Findings
3
Report of Independent Certified Public Accountants on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards
4
Report of Independent Certified Public Accountants on Compliance with Requirements Applicable
to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular
A-133
5
Schedule of Findings
7
INDEPENDENT AUDITORS' REPORT ON SCHEDULE OF EXPENDITURES
OF FEDERAL AWARDS
To the Board of Commissioners
A ugusta- Richmond County
Augusta-Richmond County, Georgia
We have audited the general-purpose fmancial statements of Augusta-Richmond County, Georgia, as of and for the year
ended December 31,1998, and have issued our report thereon dated July 30, 1999. These general-purpose financial
statements are the responsibility ofthe Augusta-Richmond County's management. Ourresponsibility is to express an
opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards an'd the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.,
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general-purpose fmancial statements referred to above present fairly, in all material respects, the
financial position of Augusta-Richmond County, Georgia, as of December 31, 1998, and the results of its operations
and the cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity
with generally accepted accounting principles.
In accordance with Government Auditing Standards, we have, also issued our report dated, July 30, 1999 on our
consideration of Augusta-Richmond County's internal control over fmancial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts and grants.
Our audit was conducted for the purpose of forming an opinion on the general-purpose financial statements of Augusta-
Richmond County, Georgia taken as a whole. The accompanying schedule of expenditures offederal awards is
presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-B3,
Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the general-purpose
fmancial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general-
purpose fmancial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general-
purpose fmancial statements taken as a whole.
~/~J-
7~
t. l. P-
. .
Augusta, Georgia
July 30, 1999
AUGUSTA-RICHMOND COUNTY, GEORGIA
Schedule of Expenditures of Federal Awards
Year Ended December 31,1998
Note: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting.
2
AUGUST A-RICHMOND COUNTY, GEORGIA
Summary Schedule of Prior Audit Findings
Year Ended December 31,1998
U.S. Department of Housing and Urban Development
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
U.S. Department of Transportation Federal Aviation Administration
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
3
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEl\1ENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Board of Commissioners
Augusta-Riclunond County
Augusta-Richmond County, Georgia
We have audited the financial statements of Augusta-Riclunond County as of and for the year ended December 31,
1998, and have issued our report thereon dated July 30, 1999. We conducted our audit in accordance with generally
accepted auditing standards and the standards applicable to fmancial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Augusta-Richmond County's [mancial statements are free of
material misstatement, we performed tests of its compliance with certain provisions ofIaws, regulations, contracts and
grants, noncompliance with which could have a direct and material effect on the determination of financial statement
'amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that
are required to be reported under Government Auditing Standards.
Internal Control over Financial Reporting
In planning and performing our audit, we considered Augusta-Richmond County's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the fmancial
statements and not to provide assurance on the internal control over [mancial reporting. Our consideration of the
internal control over financial reporting would not necessarily disclose all matters in the internal control over :fmancial
reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of
one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in
amounts that would be material in relation to the financial statements being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over [mancial reporting and its operation we consider to be material weaknesses.
This report is intended for the information of the audit committee, management and federal awarding agencies and pass-
through entities. However, this report is a matter of public record and its distribution is not limited.
~ ' ~~ 7~1 L.'-. P.
Augusta, Georgia
July 30, 1999
4
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COMPLIA1~CE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
To the Board of Commissioners
, Augusta-Richmond County
Augusta-Richmond County, Georgia
Compliance
We have audited the compliance of Augusta-Richmond County, Georgia with the types of compliance requirements
described in the u.s. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are
applicable to each of its federal programs for the year ended December 31, 1998. Augusta-Richmond County's major
federal programs are identified in the summary of auditor's results section of the accompanying schedule of fmdings'
and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each
of its major federal programs is the responsibility of Augusta-Richmond County's management. Our responsibility is
to express an opinion on Augusta-Richmond County's compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those
standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about
Augusta-Richmond County's compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal determination on Augusta-Richmond County's compliance with those requirements.
In our opinion Augusta-Richmond County complied, in all material respects, with the requirements referred to above
that are applicable to each of its major federal programs for the year ended December 31, 1998.
Internal Control Over Compliance
Themanagementof Augusta-Richmond County is responsible for establishing and maintaining effective internal control
over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In
planning and performing our audit, we considered Augusta-Richmond County's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal
control that might be material weaknesses. A material weakness is a condition in which the design or operation of one
or more of the internal control components does nor reduce to a relatively low level the risk that noncompliance with
applicable requirements oflaws, regulations, contracts and grants that would be material in relation to a major federal
program being audited may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions. We noted no matters involving the internal control over compliance and its
operation that we consider to be material weaknesses.
5
:;.
This report is intended for the informationofthe audit committee, management and federal awarding agencies and pass-
through entities. However, this report is a matter of public record and its distribution is not limited.
~
I
~~7~IL.~P.
Augusta, Georgia
July 30, 1999
6
"
AUGUST A-RICHMOND COUNTY
Schedule of Findings
Year Ended December 31,1998
Summary of the Auditor's Results
1. The independent auditor's report on the fmancial statements expressed an unqualified opinion.
2. There were no reportable conditions in internal control over financial reporting disclosed in the audit of the '
fmancial statements.
3. The audit did not disclose any material noncompliance matters in relation to the fmancial statements.
4. There were no reportable conditions in internal control over compliance applicable to major programs.
5. The report on compliance for major programs expressed an unqualified opinion.
6. The audit disclosed no immaterial instances of noncompliance.
7. The major programs of Augusta-Richmond County included in the audit were:
a. U.S. Dept. of HUD - Community Development Block grants - CFDA 14.218
b. U.S. Dept. of Justice - COPS AHEAD Grant - CFDA 16.710
c. U.S. Dept. of Transportation - Airport Improvement Program - CFDA 20.106
d. U.S. Dept. of Commerce - Small Business Incubator - CFDA 11.302
8. The threshold for distinguishing Types A and B programs was $300,000.
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal A wards
None
7