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HomeMy WebLinkAboutAmended Local Elected Officials DOCUMENT NAME: DOCUMENT TYPE: YEAR: )qCHo BOX NUMBER: FILE NUMBER: NUMBER OF PAGES: , / 'd-Gi3 1 Augusta Richmond GA AMENDED LOCAL ELECTED OFFICIALS AGREEMENT RICHMOND/BURI{E SERVICE DELIVERY AREA EIGHT (SDA 8) Mission Statement: In accordance with Section 2. of the Job Training Partnership Act (JTPA), the mission of the Richmond/Burke Service Delivery Area is to establish programs to prepare youth and adults facing serious barriers to employment for participation in the labor force by providing job training and other services that will result in increased employment and earnings, increased educational and occupational skills and decreased welfare dependency, thereby improving the quality of the workforce and enhancing the productivity and competitiveness of eligible residents. Identification of cities and counties within the qeoqraphic boundaries of the SDA: Service Delivery Area 8 will comprise Augusta-Richmond County, Georgia and the municipalities of Blythe, and Hephzibah and Burke County, Georgia and the municipalities of Girard, Keysville, Midville, Sardis and Waynesboro. Identification of Local Elected Officials: The Local Elected Officials of the Richmond/Burke Service Delivery Area 8 are the Chairman-Mayor of the Augusta-Richmond County Commission-Council, the Vice Chairman Mayor Pro Tempore of the Augusta-Richmond County Commission-Council, and the Chairman of the Board of Commissioners of Burke County and the Mayors of each municipality. Selection of Chief Elected Officials for SDA 8: By majority consent of the Lpcal Elected Officials of SDA 8, the Chief Elected Officials of Service Delivery Are~ 8 shall be the Chairman-Mayor of the Augusta~Richmond County Commission-Council, the Vice Chairman Mayor Pro Tempore of the Augusta-Richmond County Commission-Council and the Chairman of the Burke County Board of Commissioners. Each Chief Elected Official may designate an alternate representative who shall be an elected official to serve in their capacity. The alternate shall have the same authority as the Chief Elected Official when serving in that capacity. The Mayor-Chairman of the Augusta-Richmond County Commission- Council shall be the Chairman of the Chief Elected Officials. The 1 Chairman will preside at all meetings of the Chief Elected Officials, shall have signatory powers for submission of the Job Training Plan, and shall execute all agreements on behalf of the Chief Elected Officials. A majority of Chief Elected Officials present will constitute a quorum for the purpose of holding a Chief Elected Officials' meeting. Establishment of the Private Industrv Council: The Local Elected Officials of Service Delivery Area 8 in accordance with Section 102. (a) of the JTPA hereby set forth the following requirements for the establishment of a Private Industry Council for Service Delivery 8: Membership Size In accordance with Section 102. (e), the initial number of members of the Private Industry Council shall be twenty-five (25) representatives to include 13 members from the private sector (a minimum of 51%) and 12 members from the public sector (a maximum of 49%). Thereafter the number of members shall be determined by the Private Industry Council for Service Delivery Area 8 with concurrence of the Local Elected Officials. Initial Composition There shall be 13 Private Sector Representatives to include nine (9) from Richmond County and four (4) from Burke County. Private Sector Representatives shall be owners of business concerns, chief executives or chief operating officers of nongovernmental employers, or other private sector executives who have substantial management or policy responsibilities. There shall be 12 Public Sector Representatives to include the following: education agencies (3) - one Augusta-Richmond, one Burke, one post-secondary; vocational rehabilitation (1); public assistance (2) one Augusta-Richmond, one Burke; economic development (1); public employment service (1); community based organizations (3) - one Augusta-Richmond, one Burke, one representing both counties; organized labor (1). Organized labor and community based organizations must constitute at least 15% of the total council membership. Nomination Process Nominations for the Private Industry Council shall be secured as follows: Private Sector The number of nominations submitted for the private sector 2 shall be at least 150% of the number of individuals to be appointed. Private sector representatives shall be selected from among individuals nominated by the Metro Augusta Chamber of Commerce and the Burke County Chamber of Commerce after consulting with and receiving recommendations from other business organizations in the Service Delivery Area. Whenever possible at least half of such business and industry representatives shall be representatives of small business including minority business and should reasonably represent the industrial and demographic composition of the business community. A slate of nominations will be consolidated and presented to the Chief Elected Officials by the Metro Augusta Chamber of Commerce. The Chief Elected Officials shall determine those nominees who best represent the private sector requirements and will appoint members to the Private Industry Council. Public Sector The education representatives shall be selected from among individuals nominated by regional or local educational agencies, vocational education institutions, institutions of higher education (including entities offering adult education) or general organizations of such institutions within Service Delivery Area 8. The representative from organized labor shall be selected from individuals recommended by recognized State and local federations. If the State or local labor federation fails to nominate a sufficient number of individuals to meet the labor representation requirement, an individual worker may be included on the council to complete the labor representation. Representatives from private non-profit community-based organizations will be solicited from area private non-profit organizations which are representative of the communities of Augusta-Richmond and Burke Counties or significant segments of the communities and which provide job training services, agencies serving youth (e. g. Girls Inc. and Boys Club), agencies serving individuals with disabilities (e.g. East Georgia Easter Seal Society), including disabled veterans (e.g. Southeastern Paralyzed Veterans Association), agencies serving displaced homemakers, union-related organizations, employer-related nonprofit organizations (e.g. CSRA Business League, Inc.), and organizations serving nonreservation Indians as well as tribal governments and Native Alaskan groups. The remaining members shall be selected from individuals recommended by interested organizations. 3 A slate of nominees will be presented to the Chief Elected Officials by the Administrative Entity. The Chief Elected Officials shall determine those nominees who best represent public sector requirements and shall appoint members to the Private Industry Council. Terms of Office Initial appointments shall be eight (8) members (four public/four private) for a one year term, eight (8) members (four public/four private) for a two year term and nine (9) members (four public/five private) for a three year term. Those members of the Private Industry Council serving as of the date of this Agreement shall continue the terms for which they were originally appointed. Those initially appointed for 2-year terms shall have their terms end on June 30, 1996. Thereafter, all terms of appointment shall be for three (3) years and start on July 1st and end on June 30th. Vacancies occurring during the term of any appointed member shall be filled using, the nomination process described under Nomination Process above. Such vacancies shall be filled within sixty (60) days. Chairperson The Chairperson of the Private Industry Council shall be elected by the members of the Private Industry Council. The Chairperson shall be elected from among the private sector representatives. The Chairperson will preside at all meetings of the Private Industry Council, shall have signatory powers for submission of the Job Training Plan and shall execute all agreements on behalf of the Private Industry Council. Establishment of the Richmond/Burke Job Traininq Authoritv: Pursuant to the agreement dated , as amended hereby, there shall be a Richmond/Burke Job Training Authority established by the Chief Elected Officials with concurrence of the Private Industry Council. The purpose of the Authority is to serve as a public organization to administer and operate Job Training Partnership Programs under the Job Training Partnership Act and other related federal, state and local initiatives and activities. The Authority shall be governed by a Board of Directors consisting of the Chief Elected Officials or their representatives and five (5) Private Industry Council members appointed by the Chief Elected Officials. Initial appointment shall be one member for one year, two members for two years and two members for three years. Those members serving as of the date of this Amended Agreement shall continue to serve the terms for which they were originally 4 appointed. Thereafter, all terms of appointment shall be for three (3) years and start on July 1st and end on June 30th. The Chief Elected Officials will make every effort to maintain a racially balanced Board. Board members shall serve without compensation provided that all members shall be reimbursed for actual expenses necessarily incurred in the performance of their duties. The Authority shall make rules and regulations for its own administration and operation. The Authority shall appoint an Executive Director for a term not to exceed three (3) years. The Executive Director shall serve as Secretary to the Board. The initial appointment made on March 15, 1994 shall continue until June 30, 1997. Thereafter all terms of appointment shall take effect July 1st. Liability: The Chief Elected Officials will assume ultimate responsibility for activities carried out in Service Delivery Area 8 to include repayment of disallowed costs. The allocation of cost among Augusta-Richmond County and Burke County for any disallowed cost shall be determined by the Chief Elected Officials. To ensure that there is a minimum of non-Federal (JTPA) assets to cover potential liabilities associated with the JTPA program, Augusta-Richmond County and Burke County shall designate non-JTPA funds of an amount equal to a minimum of 1/2 of 1% of the approved grant amount. The method of determining each county's share will be determined by the Chief Elected Officials. Term of Aqreement: This agreement and the contents contained herein shall take effect upon adoption and shall automatically renew on July 1st for additional one year terms unless otherwise modified, amended, or superseded by an affirmative majority vote of the Local Elected Officials for the purpose of accommodating changes in local circumstances and/or in the Job Training Partnership Act. Procedure to Amend the Aqreement: Any Local Elected Official may make a written request, at least sixty (60) days prior to the renewal term of the agreement, to the Mayor-Chairman of the Augusta-Richmond County Commission-Council to amend the agreement. An affirmative majority vote of the Local Elected Officials is required to amend the agreement. 5 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in their capacity as set forth herein, this 24th day of January 1994. FOR THE LOCAL ELECTED OFFICIALS OF AUGUST - ICHMOND FOR THE LOCAL ELECTED OFFICIALS OF BURKE COUNTY ~~J:i"..Jl,..~ Ellis Godbee, Chairman Burke County Board of Commissioners Thomas Pennington, Mayor City of Blythe Edward J. Grunewald, Mayor City of Girard Emma R. Gresham, Mayor City of Keysville Jim McPherson, Mayor City of Hephzibah I. Jeff Mulling, Mayor City of Midville J. Preston Conner, Mayor City of Sardis J. Harold Rowland, Mayor City of Waynesboro SIGNED, SEALED AND DELIVERED in the presence of: ~~~~ ARY BL C SIGNED, SEALED AND DELIVERED in the presence of: NOTARY PUBLIC 6 AUGUSTA-RICHMOND/BURKE SERVICE DELIVERY AREA 8 LOCAL ELECTED OFFICIALS AGREEMENT KEY PROVISIONS * Mission To establish programs to prepare youth and adults facing barriers to employment for participation in the labor market. * The Local Elected Officials for SDA 8 are the Mayor- Chairman and Vice-Chairman of the Augusta-Richmond County Commission-Council and the Chairman of the Board of Commissioners of Burke County and the Mayors of the cities of Blythe, Hephzibah, Girard, Keysville, Midville, Sardis and Waynesboro. * The Chief Elected Officials (CEOs) for SDA 8 are the Mayor-Chairman and Vice-Chairman and the Chairman of the Board of Commissioners of Burke County. The CEO may designate an alternate to serve in his/her capacity. * The Chairman of the CEOs is the Mayor-Chairman of the Augusta-Richmond County Commission-Council. * The Private Industry Council (PIC) is established with twenty-five (25) members - thirteen (13) from the private sector and twelve (12) from the public sector. The agreement also identifies the composition within each sector, the nomination process, terms of office and PIC Chairperson requirements. * The agreement establishes a Richmond/Burke Job Training Authority to serve as a public organization to administer and operate Job Training Partnership Programs. * The Authority will be governed by a Board of consisting of the CEOs (three members) and members who will be appointed by the CEOs for staggered terms. Directors five PIC fixed and * The CEOs propose that the Richmond/Burke Job Training Authority be designated as the Grant Recipient, Administrative Entity and organization to prepare the Unified Plan (grant that goes to the State). Under this arrangement the CEOs for the SDA would assume ultimate responsibility for liability to include the repayment of disallowed costs. 7 * The Authority will have total responsibility for policy development and oversight for administration and management systems to include personnel administration, financial manaqement (financial reporting, cash management, checks, staff payrolls, participant payments, property management, purchasing and financial audits), procurement and contractinq, monitoring systems (monitoring reports, financial monitoring, performance monitoring, lower tier subrecipient/participant interviews), intake and eliqibility systems (recruitment, intake, eligibility determination, assessment, selection and placement) * The Authority will appoint an Executive Director to oversee the day to day administration of the program. * The PIC will have total responsibility for provision of policy and program development and oversight for proqram development (employer/client needs assessment, program design, service delivery system, establishing youth and adult competency levels, establishing guidelines for the level of skills to be provided in occupational skills programs, coordination and linkages), Request for Proposal/Solicitation Processes, Proposal Evaluation and Selection Processes, Monitorinq Oversiqht (internal monitoring (administrative systems review), service provider monitoring, SDA Performance Oversiqht (achievement of performance standards and financial expenditure report review of Administrative Entity/Contractor expenditure rates) * The above arranqement must have the concurrence of the PIC to desiqnate the Richmond/Burke Job Traininq Authority as the JTPA Grant Recipient, Administrative Entity and Preparer of the Unified Plan. 8 LARRY E. SCONYERS Chairman FREDDIE L. HANDY Vice.Chairman BOARD OF COMMKSSKONERS HENRY H. BRIGHAM JERRY BRIGHAM Wm. 'WILLlE' H. MAYS, III LEE NEEL, III J. B. POWELL MOSES TODD ROOM 605. CITY-COUNTY MUNICIPAL BLDG. (11) AUGUSTA, GEORGIA 30911 LINDA W. BEAZLEY County Administrator Bus. (706) 82H?488 Fax No. (706) 722-5984 WALTER S. HORNSBY, III Ass!. County Administrator APPROVED JAMES B. WALL County Attorney May 1, 199b MAY 7 1996 Reply To: P. 0; BOX 2125 Augusta, GA 30903 Ms. Lena Bonner Clerk, Augusta-Richmond County Commission-Council 8th Floor, City-County Bldg. Augusta, GA 30911 (AUGUSTA-RICHMOND COUNTY COMMISSION) RE: Richmond/Burke Job Training Authority Dear Lena: I enclose herewith an amended Local Elected Officials Agreement for consideration by the Augusta-Richmond County Commission-Council. Prior to consolidation, the Mayor of the City of Augusta and the Chairman of the Board of Commissioners, or their designee, were identified as the Local Elected Officials and selected as the Chief Elected Officials under this agreement. I have amended to provide that these positions would be filled by the Mayor and Mayor Pro Tem of Augusta-Richmond County, Under the amended agreement, I have replaced these references to the Mayor of Augusta to the Mayor-Chairman of Augusta-Richmond County and the Mayor Pro Tem/Vice-Chairman of the Augusta-Richmond County Commission~Council, please place on the agenda for the May 7 meeting for their consideration. Thanking you and with best personal regards, I am JBW/sjp ry truly,