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Home My WebLink About2009 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM $142,397 9. PREVIOUS A WARD AMOUNT $0 Department of Justice Office of Justice Programs Bureau of Justice Assistance PAGE 1 OF 5 Grant 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) AugustaCity / Richmond County City County Bldg # 11 Room 80 I Augusta, GA 30911-4406 4. AWARD NUMBER: 2009-DJ-BX-0224 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 10/01/2008 TO 09/30/2012 10/01/2008 TO 09/30/2012 IA. GRANTEE IRSNENDOR NO. 586000882 6. AWARD DATE 08/24/2009 8. SUPPLEMENT NUMBER 00 7. ACTION Initial 3. PROJECT TITLE FY 2009 Justice Assistance Grant Program 10. AMOUNT OF THIS AWARD $ 142,397 11. TOTAL AWARD $ 142,397 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under 42 U.S.c. 3751(a) (BJA - JAG Formula) 15. METHOD OF PAYMENT PAPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL GRANTEE ACCEPTANCE 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL James H. Burch II Deke Copenhaver Mayor Acting Director 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE c- ~~~C= CJ-~74f ---- ~(zs1l)1 AGENCY USE ONLY 20. ACCOUNTING CLASSWICA TION CODES FISCAL FUND BUD. DN. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT 21. lDWGT3484 x B DJ 80 00 00 142397 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance A WARD CONTINUA nON SHEET PAGE 2 OF 5 Grant PROJECT NUMBER 2009-DJ-BX-0224 AWARD DATE 08/24/2009 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements ofOMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation oflaws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. OJP FORM 4000/2 (REV. 4-88) J2AL Department of Justice Office of Justice Programs Bureau of Justice Assistance A WARD CONTINUATION SHEET PAGE 3 OF 5 Grant PROJECT NUMBER 2009-DJ-BX-0224 AWARD DATE 08/24/2009 SPECIAL CONDITIONS 6. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEP A), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a sub grantee. Accordingly, the grantee agrees to first determine if any ofthe following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any ofthe following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEP A may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.ojp.usdoj.gov/BJA/resource/nepa.html. for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its sub grantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 7. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJ A that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 8. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www .niem.gov/implementationguide.php. 9. The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest-bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Financial Status Report (SF-269). OJP FORM 4000/2 (REV. 4-88) cfLJ-C Department of Justice Office of Justice Programs Bureau of Justice Assistance A WARD CONTINUATION SHEET PAGE 4 OF 5 Grant PROJECT NUMBER 2009-DJ-BX-0224 AWARD DATE 08/24/2009 SPECIAL CONDITIONS 10. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by law and detailed by the BJA in program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these requirements will be monitored by BJA. 11. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OIP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 D.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 12. . The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www.it.ojp.gov/default.aspx?area=policy AndPractice&page= 1 046. 13. The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. 14. The recipient acknowledges that all programs funded through sub awards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 15. Grantee agrees to comply with the requirements of28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainmentofInstitutional Review Board approval, if appropriate, and subject informed consent. 16. Grantee agrees to comply with all confidentiality requirements of 42 D.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 17. The re~ipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. OJP FORM 4000/2 (REV. 4-88) ~ Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE 5 OF 5 Grant PROJECT NUMBER 2009-DJ-BX-0224 AWARD DATE 08/24/2009 SPECIAL CONDITIONS 18. The grantee agrees that within 120 days of award, for any law enforcement task force funded with these funds, the task force commander, agency executive, task force officers, and other task force members of equivalent rank, will complete required online (internet-based) task force training to be provided free of charge through BJA's Center for Task Force Integrity and Leadership. This training will address task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information will be provided by BJA regarding the required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 19. The recipient agrees expeditiously to obtain active registration with the Central Contractor Registration (CCR) database, and to notify the program office in writing of its registration. Following satisfaction of this requirement, a Grant Adjustment Notice will be issued to remove this special condition. OJP FORM 4000/2 (REV. 4-88) cU--G OfficeOl-TfieAiiministrafor Frederick L. Russell, Administrator Room 801 - Municipal Building 530 Greene Street- AUGUSTA, GA. 30901 (706) 821-2400 - FAX (706) 821-2819 www.augustaga.gov Tameka Allen, Interim Deputy Administrator Robert Leverett, Interim Deputy Administrator August 18, 2009 Sheriff Ronnie Strength Richmond County Sheriffs Office 401 Walton Way Augusta, GA 30901 Dear Ronnie: The Augusta-Richmond County Commission, at their regular meeting held on Tuesday, August 18, 2009, approved a 2009 budget amen.dment for the 2009 Edward Byrne Memorial Justice Assistance Grant Program (JAG) to reflect increased revenue inthe amount of $142,397 which will be utHized to continue funding the Mbbile Data Terminal (MDT) Program. (Approved by Public Safety Committee August 10; 2009) If you have any questions, please contact me. cc: Ms. Donna Williams 08-18-09: #22 J./J J-. u3-j/?2-