HomeMy WebLinkAbout2007 BYRNE JAG ALLOCATION
From:
Sent:
. To:
Subject:
J. ROBERT THORNTON [RTHORNTO@cj(
Friday, April 06, 20074:15 PM
Robert Partain
2007 Byrne JAG Allocation
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Robert Partain
Attachments:
2007 Byrne-JAG Applicaiton Kit. pdf
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2007 Byrne-JAG
Applicaiton Kit...
RE:
Region 3 K-9 Task Force
Dear Colleague:
As you may be aware, the Crime Control and System Improvement Committee of the Criminal
Justice Coordinating Council met on March 28 to consider our state allocation plan for the
2007 Byrne JAG Grant Program. Due to no increase in'federal appropriations for this
program, the committee determined that current subgrants would be continued at their
current funding level.
We are pleased to forward you the enclosed materials to continue your current Byrne JAG
grant. The maximum 2007 Allocation Award for your project is $42,713, with a required
match of $14,238. This amount assumes no changes to your existing project as it was
approved in the last grant cycle.
To respond to this allocation, please complete the documents contained in the enclosed
application package and return them to us by 4:30 p.m. on Friday, May 4, 2007. Late
applications will not be accepted.
If you have questions or comments concerning the allocation plan or the application
package, feel free to contact Theresa Mattison, Auditor, at 404-559-4949 ext. 131,
tmattiso@cjcc.state.ga.us or myself at 404-559-4949 ext. 122, rthornto@cjcc.state.ga.us.
Sincerely,
Robert Thornton
Program Director, Criminal Justice System Improvement Criminal Justice Coordinating
Council Office 404-559-4949 ext. 122 Fax 404-559-4960
1
GRANT ApPLICATION COVER SHEET
1. Legal name of organization applying:4.ugusta/Richmond
Gount, Board of.Ccimmissioners
2. Division or unit within the applicant organization to administer the project:
Richmond Count Sheriff's Office
3. Official applicant organization mailing address:
401 Walton Wa Au usta GA 30901
4. Purpose Area(s) that your project falls under:
1. 'Law enforcement programs
Drug Dog/Canine Acquisition and
Training/K-9 Unit
To enhance areaylaw enforcement
strategies by providing canine
odor detection in drug and
.explosive investigations.
5. Person who can answer specific questions about this application.
Name:
Robert W. Partain III
Title:
Address:
9. Title of Project:
Region #3 K-9 Task Force
10. Application for:
Byrne/JAG Formula Grant Program
11. County where headquarters is based:
Richmond County, GA
12. Population of the county where the headquarters is based:
13.
22 000
21 000
4 000
21 000
10 000
12,000
12,000
100 000
18,000
6,500
C 0 Richmond Count Wilkes Count
Sheriff's Office
401 Walton Way Augusta GA 14. Grant Start Date:
Telephone Number:
1
(706) 821-1410
e-mail address: rpartain@augustaga. gov
6. Agency's Federal Employer Identification Number'
58-2204274
Fax number:
7. Is the applicant organization delinquent on any state or federal debt?
DYes (If Yes, attach explanation) XJ No
8. Pro ram Bud et
Federal Funds Requested
Local Match
42 713.00
$14,237.00
TOTAL
$56,950.00
To the best of my knowledge, all information in this application is true and correct.
The application has been duly authorized by the governing body of the applicant
and agrees to comply with all CJCC rules, including the attached assurances, if
awarded.
Deke Copenhaver / Mayor
TW(}~~d"'
Signature of Authorized Officia
1" 1"2-') 1 0 .
Date Signed
15,000
Jul 1,2007
15. Is this an application for first-year funding?
DYes 5iI No
Is your agency currently a CJCC subgrantee?
If yes, please list all current subgrant numbers:
B05-8-023
Current Subgrant #:
16. Congressional District(s) served by Project:
1st, 10th, 12th
Byrne Formula Grant Program - Page 13
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF
AGENCY:
PROJECT TITLE:
g Mr.
OMs.
John H. Gray
PROJECT DIRECTOR NAME (Type or Print)
Sergeant/ Richmond County
Title and Agency
C/O Richmond Count
Official Agency Mailing Address
706 592-2118
Daytime Telephone Number
E-Mail Address
. EJ Mr:
[Xl Ms.
Donna Williams
FINANCIAL OFFICER (Type or Print)
Title and Agency
City County Building,
Official Agency Mailing Address
(706) 821-2338
Daytime Telephone Number
dwilliams@augustaga.gov
E-Mail Address
Q9 Mr:
OMs.
E-Mail Address
Augusta/Richmond Board of Commissioners
Region #3 K-9 Task Force
Sheriff's Office
Sheriff's Office, 401 Walton
City
706) 592-2542
Fax Number
Way, Augusta GA 30901
Zip
Consolidated Government
530 Greene Street, Augusta Ga 30911
City
(706) 821-2855
Zip
Fax Number
Count
530 Greene Street, Au usta GA 30911
C~ Z~
(706) 821-1835
Fax Number
Byrne Formula Grant Program - Page 15
OMB APPROVAL NO, 1121-0140
EXPIRES 01/31/2006
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-I02, A-I10, A-122, A-
133; Ex, Order 12372 (intergovernmental review offederal programs); and 28 C.F.R. pts. 66 or 70
(administrative requirements for grants and cooperative agreements). The applicant also specifically
assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2, It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance,
4, It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18,22,23,30,35,38,42,61, and 63.
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S,C, ~ 470), Ex, Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.9
469 a-I ~~.), and the National Environmental Policy Act of 1969 (42 U.S.C. 94321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. 9 3789d); the Victims of Crime Act (42 U.S.C. ~10604(e)); The
Juvenile Justice and Delinquency Prevention Act of2002 (42 U.S.C. 9 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. ~ 2000d); the Rehabilitation Act of 1973 (29 U.S.C, 9794); the Americans with
Disabilities Act of 1990 (42 U.S,C'9 12131-34); the Education Amendments of 1972 (20 U.S.C. 9~ 1681,
1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. ~~ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith-based and community organizations).
7. If a governmental entity-
a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C.~ 4601 ~~.), which govern the treatment of persons displaced as a
result of federal and federally-assisted programs; and
b) it will comply with requirements of 5 U.S.C.~~ 1501-08 and 9~7324-28, which limit certain
political activities of State or local government employees whose principal employment is in connection
Wi~ an ;rtiVity financed; whole or i~:~ by federal assistance.
lY~ .~ t:\ !-Z'{!cf
Signature Date
Deke nhaver/Mayor
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATrERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and
Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1, LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Mernber of Congress, an officer or employee of Congress, or
an employee of a Mernber of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
cornplete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-
recipients shall certify and disclose accordingly.
2, DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its prinCipals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year periOd preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and
(d) Have not within a three-year periOd preceding this applica-
tion had one or more pUblic transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3, DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620-
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will-
OJP FORM 4061/6 i3-91) REPLACES OJP FORMS 4061/2. 4061/3 AND 4061/4 WHICH ARE OBSOLETE
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforce-
ment, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (a), (b),
(cl. (dl. (e), and (f).
B. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection with
the specific grant:
Place of Performance (Street address, city, county, state, zip
code)
Check 0 if there are workplaces on file that are not indentified
here.
Section 67, 630 of the regulations provides that a grantee that
is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each ap-
plication for Department of Justice funding. States and State
agencies may elect to use OJP Form 4061/7.
Check 0 if the State has elected to complete OJP Form
4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE tNDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620-
A. As a condition of the grant, I certify that I will not engage
in the unlawful manufacture, distribution, dispensing, posses-
sion, or use of a controlled substance in conducting any
activity with the grant; and
B. If convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
Augusta/Richmond County Consolidated Goverment
City County Building
530 Greene Street
Augusta (;1\ 30911
2. Application Number and/or Project Name
Region #3 K-9 Task Force
3. Grantee IRS/Vendor Number
58-2204274
4. Typed Name and Title of Authorized Representative
c}J-r
5. Signature Dke Copenhaver / Mayor
+ {z,. (, 7
6. Date
'U.S. Government Printing Office: 1996 - 405-037/40014
Disclosure of Lobbying Activities
Approved by OMS 0348-0046
Complete this form to disclose lobbying activities pursuant to 31 U,S.C, 1352
(See reverse side for Instructions.)
Public Reporting Burden lor this collection of information is estimated to average 30 minutes per response, Including the time lor reviewing instructions,
searching existing data sources. gathering and maintaining the data needed, and completing and reviewing the. collection of information. Send comments
regarding this burden estimate or any other aspect of this collection of information, including suggestions lor reducing this b4rden, to the Office of Management
and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
1, Type of Federal Action:
~ a. contract
LIlJ b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
4. Name and Address of Reporting Entity:
o Prime 0 Subawardee Tier
,if known:
3. Report Type:
II a, initial filing
La-! b. material change
For Material Change Only:
year quarter
dale of last report
5. If Reporting Entity In No. 418 SUbawardee, enter Name and Address of
Prime:
2. Status of Federal Action:
'-I a. bid/offer/application
Lb..J b. initial award
c. post-award
State of Georgia
Criminal Justice Coordinating Council
503 Oak Place
Suite 540
Atlanta, GA 30349
Congressional District, if known:
Congressional District, if known:
7. Federel Program Name/Description:
6. Federal Department/Agency:
U.S. Department of Justice,
Office of Justice Programs.
Edward Byrne Justice Assistance Grants
(JAG) Formula Grants.Program
CFDA Number, if applicable:
8, Federal Action Number, if known:
9. Award Amount, if known:
$
lOa. Name and Address of Lobbying Registrant
(if individual, last name. first name, MI):
b. Individuals Performing Services (including address ifdifferenttrom No. 10a.)
(last name, first name, MI):
The Augusta Richmond County
Government does not conduct
activities.
Consolidated
lobbying
11. Information requested through this form is authorized by Sec.319.
Pub. L. 101-121,103 Stal. 750, as amended by sec. 10; Pub. L, 104- Signature:
65, Stal. 700 (31 U,S.C. 1352). This disclosure of lobbying activities
is a material representation of fac1 upon which reliance was placed
by the above when this transaction was made or entered into. This Print Name:
disclosure is required pursuant to 31 U.S.C. 1352, This information,
will be reported to the Congress semiannually and will be available i
for public inspection. Any person who tails to tile the required I Tille:
disclosure shall be subject to a civil penalty of not less than $10,000 !
anc not more than $100,000 for each such failure. i Telephone No,:
W~~W~~~
_?d
c~
.~~
Deke Copenhaver
Mayor
Date:
Authorized for Local Reproduction
Standard Fonn.LLL (1196)
Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a
covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S,C. section 1352. The filing of a form is required for each
payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with a covered Federal
action. Complete all Items that appiy for both the initial filing and material change report. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1. Identifythe type of covered Federal action for which lobbying activity
is andior has been secured to influence the outcome of a covered
Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a
followup report caused by a material change to the information
previously reported, enter the year and quarter in which the change
occurred. Enter the date of the last previously submitted report by this
reporting entity for this covered Federal action,
4. Enterthe full name, address, city, state and zip code of the reporting
entity. Include Congressional District, if known. Check the appropriate
classification of the reporting entity that designates if it is, or expects
to be, a prime or subaward recipient. Identify the tier of the subawardee,
e.g., the first subawardee of the primeis the 1 sttier. Subawards include
but are n01 limited to subcontracts, subgrants and contract awards
under grants.
5,If the organization filing the report in item 4 checks "Subawardee",
then enter the full name, address, city, state and zip code of the prime
Federal recipient, Include Congressional District. if known.
6. Enter the name of the Federal agency making the award or loan
commitment. Include at least one organizational level below agency
name, if known, For example, Department of Transportation. United
States Coast Guard.
7, Enter the Federal program name or description for the covered
Federal action (item 1). If known, enter the full Catalqg of Federal
Domestic Assistance (CFDA) number for grants, cooperative agree.
ments, loans, and loan commitfTIen1s.
8. Enter the most appropriate Federal identifying number available for
the Federal action identified in item 1 (e.g., Requestfor Proposal (RFP)
number; Invitation for Bid (IFB) number; grant announcement number;
the contract, grant, or loan award number; the application proposal
control number assigned by the Federal agency), Include prefixes,
e.g., "RFP-DE.90-001."
g,For acovered Federal action where there has been an award or loan
commitment by the Federal agency, enter the Federal amount of the
awardiloan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the
registrant under the Lobbying Disclosure Act of 1995 engaged by th e
reporting entity identified in item 4 to influence the covered Federal
action.
(b) Enter the full names of the individual(s) performing services, and
include full address if different from 10-(a), Enter Last Name, Rrst
Name, and Middle Initial (MI),
11, The certifying official shall sign and date 1he form, print hislher
name, title, and telephone number.
Authorized tor Local Reproduction
Standard Form.....LL (1196)
CIVIL RIGHTS REQUIREMENTS
(1)
Civil Rights Contact Person:
(2)
Title/Address:
(3)
Telephone Number:
(4)
Number of persons employed
by the organizational unit
(agency) responsible for
administering the subgrant:
Mr. Robby Burns
Interim Human Resource Director
Augusta/Richmond County
r.nn~n';n~rpn Qnv~rm~nr
530 Greene Street
Augusta. GA 30911
(706) 821-2303
733
Byrne Formula Grant Program - Page 18
Budget Summary
Sub grantee Name: Augusta/Richmond County Board of Commisioners
Project Title: Region 113 K-9 Task Force
FEDERAL LOCAL TOTAL
BUDGET CATEGORY FUNDS MATCH
Personnel
Equipment
Supplies $7,087.00 $2,363.00 $9,450.00
Travel $3,001. 00 $1,000.00 $4,001. 00
Printing
Other $32,625.00 $10,875.00 $43,500.00
TOTAL $42,713.00 $14,238.00 $56,951.00
Byrne Formula Grant Program - Page 8
RICHMOND COUNTY REGION #3 K-9 TASK FORCE
Budget Itemsfor fiscal year 2007/2008
Prepared by
Lieutenant Robert Partain
Sergeant John Gray
Supplies:
Animals
Dog rations for animals X 7
Medications for animals X 7 (Heartworm tablets, Flea
Control, and vitamins)
Grooming supplies (Shampoos, brushes towels etc.)
K-9 Handler supplies:
Uniforms, to include shirts, pants, web gear and shoes
($500.00 per man X 7)
Handler aids to include dog rewards (Kongs and balls),
Leashes, collars etc. ($50.00 per man X 7)
Total cost supplies:
Travelffraining:
Perdiem expense for seven handlers to attend certification
course at Chatham County Sheriffs Office Region #1 Training
Center.
Narcotics detection teams will attend a 3-day certification course.
The handler needs $36.00 a day Perdiem for each day attending.
$108.00 per individual for three days for four narcotics detection
teams with a total cost of $432.00 for the year.
Explosive detection teams will attend a 3-day certification course.
The handler needs $36.00 a day Perdiem for each day attending
$108.00 per individual for three days for three explosive detection teams
with a total cost of $324.00 for the year.
Total cost for Perdiem for certification of handlers:
$2,500.00
$2,500.00
$600.00
$3,500.00
$350.00
$9,450.00
$756.00
2
Explosive K-9 handlers will attend an Advanced Handler five-day course at Chatham
County Region #1 K-9 facility during the fiscal year. Handlers will stay at the complex if
rooms are available and will need $36.00 a day Perdiem for meals. One handler will
attend the course. $180.00
Narcotics K-9 handlers will attend an Advanced Handler five-day course at Chatham
County Region #1 K-9 Facility during the fiscal year. Handlers will stay at the complex if
rooms are available and will need $36.00 a day Perdiem for meals. One handler will
attend this course. $180.00
Registration fee for K-9 is to participate in United States
Police Canine Association (USPCA) trails at Savannah
River Site in March 2005 ($65.00 per K-9 X 7). The is an additional
Certification for the K -9 detection teams
$455.00
On occasions the K-9 detection teams attend proficiency training at the Chatham
County facility. During the fiscal year the K-9 unit receives information about classes
that handlers could attend. The classes are out of town and the unit usually receives
notice of these schools during the year. The cost associated with these schools usually
requires a registration fee, along with travel cost. Rooms are not always available at the
Region #1 K-9 Complex. During these occasions handlers will have to seek lodging at a
local motel. Handlers will seek the lowest rate available.
Additional training cost:
$2,430.00
Total training:
$4001.00
Other Cost:
Veterinarian fee for K-9 animals X 7 ($500.00 annually for each animal)
$3,500.00
Utility cost for K-9 office and Kennels
Electricity
Water
$5,500.00
$500.00
The K-9 task force uses First Vehicle Services for vehicle maintenance. First Vehicle
Services has the contract to provide vehicle maintenance for police vehicles for the
Augusta/Richmond County government. The AugustalRichmond County Fleet Manager
projects the cost of vehicle maintenance based on the mileage of vehicles. (See below)
Under 36,000 miles = $ 960.00
Under 48,000 miles = $ 1,920.00
Under 60,000 miles = $ 2,500.00
3
Under 84,000 miles = $ 2,880.00
Under 96,000 miles = $ 3,120.00
Vehicle maintenance cost:
$12,000.00
Proposed fuel cost for K-9 vehicles:
$22,000.00
Total other costs:
$43,500.00
TOT AL BUDGET AMOUNT REQUESTED
$56,951.00
1
Statement of Problem
The demand for law enforcement services has drastically increased in the last
several years. Several factors are attributed to the increased demands placed on law
enforcement such as: illegal drug' trafficking, violent crimes committed, and the
possibility of terrorist acts. These are just some of the problems that law enforcement
agencies face and must look for innovative ways to provide additional services within
existing budgets.
Law enforcement agencies continue to battle the war on drugs and must adapt
their tactics to combat the illegal drug trade. Law enforcement agencies have to continue
to deal with innovative ways that drug traffickers use to smuggle illegal drugs. Since
September 2001, citizens are more aware of the possibility of terrorist acts and recognize
the importance of reporting suspicious activity. Although many incidents are unfounded,
law enforcement must remain vigilante, with the goal of preventing any terrorist act
before it can happen.
Law enforcement agencies have developed K-9 units to enhance their
enforcement efforts to combat the illegal drug trade, assist in violent crime investigations,
and respond to possible acts of terrorism. K-9 detection teams conduct a variety of
searches for drugs, weapons, and explosives and reduce the time required to search a
location. The demand for this type of law enforcement tool increases as the availability
and reliability becomes known throughout the law enforcement community. Many law
enforcement agencies cannot implement a K-9 program due to manpower needs and the
expense associated with the startup and maintenance of a K-9 program. One dog is
needed per task, (drug or explosive), which requires a dedicated handler, who must train
2
continuously with the dog to maintain a high level of proficiency. The concept of
regional K-9 teams provides many agencies within a designated area the ability to utilize
this asset. The Region #3 K-9 Task Force provides numerous agencies with K-9 support
that they would not have available to them except through the regional task force.
Mission Statement
The Region #3 K-9 Task Force concept is to provide the availability of
specialized detector dogs to numerous law enforcement agencies within a defined region.
The Richmond County Sheriff s Office will be the agency responsible for implementing
the program by providing the manpower, facilities to accommodate the dogs and
handlers, along with providing the support to maintain the program. This will ensure that
agencies within the defined area will receive a high level of professionalism and
performance from the K-9 unit.
Target Group
The Region #3 K-9 Task force will provide detector services for a twelve (12)
county region. The counties are Richmond, Burke, Emanuel, Glascock, Jefferson,
Jenkins, Lincoln, McDuffie, Screven, Taliaferro, Warren, and Wilkes counties. The
combined population of the area is approximately 500,000 citizens served by numerous
law enforcement agencies within these counties. The K-9 task force will provide detector
services to any agency outside the area of responsibility, if requested. Agencies that
border Augusta in South Carolina have requested dog detector services and the unit
responds to them.
3
Project Activities
The Region #3 K-9 Task Force intent is to provide dog detector teams that will
maximize law enforcement efforts in the location of specific evidence. This activity
should reduce the amount of man hours required to conduct these efforts. The mission of
the K-9 Task Force will include the following:
a) Safe school searches
b) Street sweep operations
c) Neighborhood drug activity suppression
d) Narcotics interdiction efforts
e) Service of search warrants
f) Recovery of evidence
g) Narcotics sweeps of Correctional Facilities
h) Community presentations
The Task Force will provide seven (7) detection teams consisting of a specialized K-9
and handler. The Task Force currently has Jour (4) narcotic detection teams and three (3)
explosive detection teams.
The operations of the Task Force are directed by the Sergeant John Gray who is also the
kennel master. The sergeant, a member ofthe Task Force for six years, has received
specialized training in managing K-9 operations. The K-9 supervisor is responsible for
the planning and implementing of day to day activities of the Task Force. The sergeant
also is a certified explosive K-9 handler and responds to calls for service.
The following personnel are assigned to the K-9 narcotic detector teams, and
explosive detection teams with their years of service.
Robbie HarrisonlNarcotics handler 7 years
Patricia lohnsonlNarcotic handler 6 years
Donald Mc V ean/ Narcotic handler 4 years
Scott White/Explosive handler 1 year
Randall BoatrightlExplosive handler 6 years
Rick Chase/Narcotics handler 1 year
The above handlers are certified annually by the Region #1 K-9 Task force
located in Chatham County and obtain certification annually though the United States
Police Canine Association (U.S.P.C.A.). The handlers train extensively throughout the
year maintaining a high level of proficiency.
Project Summary
The demand for law enforcement services has drastically increased over the last
several years. Illegal drugs and the threat of terrorist acts are some of the causative
factors for the increased demands for service. Detector dogs greatly enhance searches for
illegal narcotics and explosives and universally are more effective than officers
conducting the same duties. The highly trained animals and their handlers expedite
searches which provide savings for agencies in man hours and safety of the officers. The
goal of the Region #3 K-9 Task Force is to improve the quality oflife for the citizens of
the area, by insuring a safe community though the use ofK-9 detector teams.
4
CRIMINAL JUSTICE COORDINATING COUNCIL
OFFICE OF THE GOVERNOR
Application kit for:
THE EDWARD BYRNE JUSTICE ASSISTANCE (JAG) FORMULA
GRANT PROGRAM: EXISTING PROJECT APPLICATION
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is a law enforcement initiative
created in 2004 by the merger of the Byrne Grant Program and the Local Law Enforcement Block Grant
Program. This grant program provides funding to Georgia to enforce state and local controlled substances
laws and to improve the criminal justice system, with an emphasis on the reduction of violent crime,
illegal drugs, and other serious offenses,
General Information
· Maximum years of funding: four (4)
· Maximum years of funding for Multi-Jurisdictional Task Forces: None
· Application Due Date: Friday May 4, 2007
Application Process
Applications for the 2007 Byrne grant year will be accepted only from existing subgrantees, for their
allocated award specified in the attached correspondence.
This application kit is designed to guide the applicant through the steps in the grant application process.
If you have questions or need assistance, please do not hesitate to contact Theresa Mattison, Auditor at
tmattiso@cjcc,state,ga,us, or Robert Thornton, Program Director, at rthornto(m,cjcc,state.ga, us, or to call
CJCC at (404)559-4949,
THE SIX STEPS IN APPLYING FOR A GRANT
1. Requirements for existing subgrantees
2. Develop the budget
3. Complete the grant application cover sheet
4. Designate the grant officials
5. Complete the required attachments
6. Submit the application
p. 2
p. 3
p.12
p.14
p.16
p.21
Byrne Formula Grant Program - Page 1
3. COMPLETE THE GRANT APPLICATION COVER SHEET
Boxes 1, 2, and 3 For local government agencies, the name of the applicant is the legal name of
Applicant Information the government entity. Also enter the mailing address and the name of any
subdivision that will administer the grant, if funded.
Box 4 -Project Descriptors List the Purpose Areas that best describe the project you are applying for and its
targets and focuses. See Appendix A,
Box 5 - Contact Choose a person who is very familiar with the grant application as the contact
Information person and enter their name, title, address, telephone number, fax number, and
e-mail address, if available, This will be the person Council staff members will
contact with questions about the application,
Box 6 - Federal Employer Please enter the employer identification number as assigned by the Internal
Identification (FEI) Revenue Service. This is used to process all awards and/or payments.
Number
Box 7 - Debts If your agency is currently delinquent on a state or federal debt, check yes and
attach an explanation. CJCC will not award a grant to an applicant checking
"yes", unless they can show mitigating circumstances and CJCC approves these
circumstances.
Box 8 - Program Budget Enter the amounts requested for Federal funds and local match funds as you
recorded on the Budget Summary,
.
Box 9 - Project Title Enter a title for your project that generally describes what the project does, Ifa
continuation project, use the same project title each year.
Box 10 - Fund Type Pre- filled.
Boxes 11 and 12 - County Enter the county where the project's headquarters is located, Also enter the
Where Project is Based population for the county,
Box 13 - Geographic Enter the names of the county (or counties) that will be served by the project
Areas and their populations. If the project intends to serve only part of any county or
group of counties, then name the city or cities that will be served along with the
county name,
Box 14 - Grant Start Date Pre- filled.
Box 15 - Fund Year Answer whether this application is for a new or for a continuation grant,
Boxl6-Congressional List the Congressional Districts that will be served by the project, if funded.
Districts Served by Project
.
Byrne Formula Grant Program - Page 12
4. . DESIGNATE THE GRANT OFFICIALS
On the following page, fill in the name, title, address and phone number for the project director, the
financial officer and the authorized official for the grant. No two officials can be the same person,
A. Project Director
This official must be an employee of the applicant agency or from a contractor organization, at the
applicant's option, who will be directly responsible for operation of the project,
B. Financial Officer
This person must be the chief financial officer of the applicant agency such as the county auditor, city
treasurer or comptroller,
C. Authorized Official
This person is the official who is authorized to apply for, accept, decline or cancel the grant for the applicant
agency, This person must be the executive director of a state agency, chairperson of the county Board of
Commissioners, mayor, or chairperson of the City Council. All official correspondence regarding the grant
and the application (assurances, disclosures, certifications, award documentation, subgrant expenditure
reports, subgrant adjustment reports) must be signed by the authorized official. Once an award has been
made, the authorized official may designate someone to sign this documentation by submitting a letter on
agency letterhead to the Council.
Byrne Formula Grant Program - Page 14
5. COMPLETE THE REQUIRED ATTACHMENTS
The applicant must submit the following attachments with the grant application.
Attachments with Forms
o Audit Requirements.
o . Civil Rights Requirements,
o Standard Assurances, signed by the Authorized Official.
o Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters; and
Drug- Free Workplace Requirements, signed by the Authorized Official, .
o Disclosure of Lobbying Activities, signed by the Authorized Official,
[NOTE: Assurances, Certifications, and Disclosureforms are included as a separate attachment.
Instructions for completing the required forms follow Civil Rights Requirements. ]
Attachments without Forms
o All applicants must include a fully executed Memorandum of Understanding/Agreement between
the affected parties,
o Applicants are strongly encouraged to attach support letters from the appropriate stakeholders in the
community (i,e. Sheriffs, Chiefs of Police, Judges, Representatives, Senators, etc,),
Byrne Formula Grant Program - Page 16
INSTRUCTIONS FOR COMPLETING THE FOLLOWING FORMS
ASSURANCES
This is a standard federal assurances form. Please review carefully to insure that there are no apparent conflicts,
then have the authorized agency official sign and date the document.
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
In order to execute this document, the applicant should do the following:
· Carefully review the information about each of the certifications listed on this document;
· Type or write in the name and address of the Subgrantee;
· Type or write in the Subgrant Numberand/or Project Title;
· Type or write in the Subgrantee's Employer Tax Identification Number (BIN);
· Type or write in the name and the title of the Authorized Official executing the document;
· Have the Authorized Official [i.e" County Board of Commissioners Chairperson, Mayor, State
Department Head, City Council Chairperson, etc.] sign and date this document; and
· Make a copy of the certifications for the project file and return the signed original to CJCC,
DISCLOSURE OF LOBBYING ACTIVITIES
This document is a standard federal form that is used to certify that the subgrantee does not actively lobby on the
federal level. Federal requirements demand that this form be completed twice: at the initial application and the
actual awarding of the project. In order to execute the document, the following boxes should be completed,
· Box 1: Mark letter "B." This signifies that the action is a grant.
· Box 2: Mark letter "B." This demonstrates that you are completing this form at the time ofthe award.
· Box 3: Mark letter "A." This indicates that this is an initial filing of the document for this award,
· Box 4: Check Prime and fill in with:
State of Georgia
Criminal Justice Coordinating Council
503 Oak Place
Suite 540
Atlanta, GA 30349-5974
· Box 5: Leave blank,
Byrne Formula Grant Program - Page 19
1. REQUIREMENTS FOR EXISTING SUBGRANTEES
In this step:
A. Eligibility
B. What to complete for continuation funding
C. Due date
A. Eligibility
Only applications for continuation funding will be accepted due to limited funding. Applications for
new or expansion funding will not be considered,
Applicants must comply with state funding regulations that require county and city governments to
comply with yearly audit filing requirements of the state's Department of Audits and Accounts,
B. What to complete for continuation funding
An abbreviated application kit allows existing subgrantees seeking continuation funding to submit the
standard forms, project summary, and an updated budget detail and narrative, All included steps must
be followed.
In order for your application to be considered complete, you must submit the following:
1) Project Summary
This project summary is intended to be a short version of the overall narrative description
of your project and is generally part of the information sent when CJCC receives a
request for information on a grant. Be sure that the summary is straightforward and easy
to understand by a person unfamiliar with your project.
2) Budget Summary, Narrative and Detail
See Section 2 for detailed instructions,
3) Standard Forms
. Original, Signed Grant Application Cover Sheet
. Designation of Grant Officials
. Assurances
. Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters
. Disclosure of Lobbying Activities
. Audit Requirements
. Civil Rights Requirements
4) Other Applicable Attachments
. Memorandum of Understanding
. Other additional documents
Byrne Formula Grant Program - Page 2
C. Due date
Applications must be received by CJCC no later than by 4:30 PM on Friday May 4, 2007. Late
applications will not be accepted,
2. DEVELOP THE BUDGET
In this step:
A. How other state and federal requirements apply to grant funding generally
B. How the funding match is determined
C. How to define program income
D. How to define budget categories
E. How to write the grant application budget
A. State and federal requirements
The requirements listed in this application kit are necessary to your application, Federal and state
laws require grantees and subgrantees to follow additional rules that relate to grant funding generally,
and the financial officer for a subgrant should be familiar with these requirements. Listed below are
links to each of the documents containing these rules.
Office of Justice Programs Financial Guide
www.oip,usdoi.goY/FinGuide
Office of Management and Budgets Home Page
\VWW, \vhitehoLlse,govlombigrants/indcx .html
OMB Circular A-87 (Cost Principles for State, Local, and Indian Tribal Governments)
www.whitehousc.goviombicircularsia087ia087-all.html.
OMB Circular A-I 02 (Uniform Administrative Requirements for State and Local
Governments)
www.whitehoLlsc.goviombicircularsial02ial02.html
OMB Circular A-133 (Audit Requirements for State & Local Governments and Nonprofit
Organizations)
www.whitehoLlse...Wv/ombicircularsiaI33ia133.html
B. Match policy
All projects must submit a minimum funding match of 25 percent, which must be met through cash
contributions only, The applicant must identify the sources of the match,
C. Program Income
The Department of Justice, Bureau of Justice Assistance, allows the use of program income only to
supplement or reduce project costs to be refunded to the federal government.
Byrne Formula Grant Program - Page 3
"Program income" is gross income earned during the funding period by the recipient as a direct result
ofthe grant award. Direct result is defined as a specific act or set of activities that are directly
attributable to grant funds and that are used for allowable program expenses,
· Program income from asset seizures and forfeitures is considered earned by the project at
the time of seizure, i,e" transfer of custody to government entity, and is available for use by
the recipient upon forfeiture,
· The CJCC must approve in advance, any use of program income, Subgrantees must
request, in writing, one of the following options for the use of program income,
o Deduction: Ordinary program income shall be deducted from total allowable costs
to determine the net allowable costs.
o Addition: When authorized, program income may be added to the funds committed
to the grant agreement. The program income shall be used for the purpose and
under the conditions of the grant agreement.
o Cost sharing or matching: When authorized, program income may be used to meet
the cost of sharing or matching requirement of the grant agreement, The amount of
the federal or state grant award remains the same.
. CJCC can only approve use of asset forfeitures/program income in accordance with the
guidelines set forth by the Department of Justice,
D. Budget Categories
Applicants must develop the budget according to a standard format utilizing the forms on pages 8-11.
The following rules apply to all budget categories:
. Requested expenditures must be deemed reasonable, necessary and eligible by CJCC,
. Federal funds can only be used to supplement, not supplant, non-federal funds that would
otherwise be available for program activities, Subgrantees cannot supplant already
budgeted program funds with non-federal funds. To ascertain whether supplanting exists,
CJCC may ask the applicant or subgrantee to document that a reduction in resources
occurred for reasons other than the receipt or expected receipt of grant funds, Following
receipt and review of the documentation, CJCC will determine whether supplanting has
occurred and the appropriate course of action,
. Budget rules are applicable to all federal and matching funds,
1) Personnel
Expenditures in this category are eligible if they comply with the statements in the
following checklist:
o Salaries for grant-funded positions must comply with the salary classification
schedule for employees of the applicant agency. Salaries for persons assigned to the
program from any other agency will be reimbursed in accordance with the assigning
agency's salary classification schedule, If the applicant or other assigning agency
does not have a salary classification schedule, the proposed salary must be
commensurate with similarly situated employees who work in the same geographic
area.
Applicants must submit all grant-funded salaries for CJCC approval. CJCC will
determine the reasonableness of requested salaries and reserves the right to limit the
grant-financed portion of any salary,
Byrne Formula Grant Program - Page 4
o Subgrantees may use grant funds for overtime pay, provided that the payment of
overtime is allowable under the applicant agency's policy. "Overtime pay" is
remuneration for hours worked on a subgrant program in excess of full-time. "Full-
time" is at least 35 hours per week for sworn law enforcement officers and 40 hours
per week for non-sworn personnel.
o CJCC will not approve grant budget adjustment requests for reallocation of excess
personnel funds created by a vacancy unless the subgranteerequests the reallocation
prior to 60 days of!he grant expiration date,
o Subgrantees may use grant funds to pay personnel leaving employment for accrued
annual leave and/or accrued compensatory time if approved by CJCC (and in
accordance with the subgrantee's policy), The proportion of grant funds paid for
accrued annual leave and accrued compensatory time cannot exceed the proportion of
grant funds used to pay the employee's salary.
o Funds may not be used to pay for on-call hours,
2) Travel
Expenditures in this category are eligible if they comply with the statements in the
following checklist:
o All travel expenditures must be in accordance with State of Georgia Statewide Travel
Regulations, revised October I, 2006, regardless of the applicant agency's travel
policies. Two main provisions include: .
(1) funding is authorized for travel within the program's service area only for mileage
driven in personal vehicles for program/business purposes and cannot exceed 48,5
cents per mile (the current state maximum), the amount specified by the program as
the mileage reimbursement rate, or the lesser of the two; and (2) funding is not
authorized for meals or lodging within 50 miles of the subgrantee's place of business,
and when traveling outside a 50 mile radius, the employee must be away for more
than 13 hours, The complete Statewide Travel Regulations can be found at:
http://sao.georgia,gov/vgn/images/portallcit 1210/57/56/65786241 Julv%202006'%20
SAc) TraveJ<%20Regulatiolls.pdf#page= 10
o Out-of-state travel must be justified and in accordance with U. S, General Services
Administration Per Diem Rates, Current information on these rates can be found
under "Travel Resources" at:
http://www,gsa,gov
o Use of un budgeted grant funds for out-of-state travel requires prior written approval
by CJCC and a subgrant adjustment.
o Funds to develop and provide training through conferences or academies may not be
used for participant transportation, lodging, per diem or other related costs,
o Subgrantees must document completion of grant funded training and certification
courses by program personnel. Non-completion of course requirements must be
justified in writing to CJCC; however, ifnot approved by CJCC, the grantee must
cover the training costs,
Byrne Formula Grant Program - Page 5
3) Equipment
Equipment is any tangible, non~expendable personal property with a usefullife of more
than one year and an acquisition cost of $1,000 or more per unit, and any other item,
regardless of cost, that the subgrantee chooses to capitalize in its own accounting records.
Subgrantees cannot apportion costs for equipment into smaller components to avoid the
true acquisition costs,
A list of equipment purchases must be submitted to CJCC, and subgrantees may request
additional equipment through grant adjustments, CJCC will authorize equipment if the
subgrantee demonstrates that it is necessary, essential to the successful operation of the
grant project and reasonable in cost.
Equipment purchased with grant funds is subject to state surplus property procedures
established by the Department of Administrative Services, The current Surplus Property
Disposal Guide can be found at:
http://surpluspropertv .doas.georgia.govivgn/images/portal!cit 1210!24/52/43095482Prop
~.nYJ.?isP()salC)lIicl~.:.rrgJ CJCC staff is available to assist subgrantees with these
procedures,
4) Supplies
Expenditures in this category are eligible if they comply with the statements in the
following checklist:
o Supplies and direct operating expenses are costs directly related to the daily operation
of the subgrant program that are not included in any other budget category and have
an acquisition cost of less than $1,000 per unit. Examples of allowable costs include
office supplies, shared costs of office equipment, paper, printing, postage, classroom
instructional supplies and educational resource materials,
o Funds will not be used to promote a program through paid advertisements or
promotional gifts.
o CJCC will not approve use of funds to purchase admission to any amusement park,
recreational activity or sporting event.
o Subgrantees are governed by the state's Employee Group Meals Policy when
determining if grant funds can be used for food, meals, beverages and related costs.
This policy is included in the Statewide Travel Regulations and can be found at:
b1tQ;!L!i..e.g.:.georgi_s.:.gov!vgr)/images!portal!cit 1210/] 3ill L~57~4217Emp]ovee%20Gr~~!dQ
%20Meals~/o20-%20fina]%2009-14-2006,pdf
5) Printing
Expenditures in this category are eligible if they comply with the statements in the
following checklist:
o Business cards are allowable only for personnel funded by the subgrant program,
o Letterhead for the program is an allowable expense,
o Costs for printing program related materials are allowable,
Byrne Formula Grant Program - Page 6
6) Other
Expenditures in this category are eligible if they comply with the statements in the
following checklist:
o Individual consultant fees cannot exceed $450 per day or $56.25 per hour, but may
include actual time for preparation, evaluation and travel in addition to the time for
the presentation or service. Consultant transportation, hotel and subsistence costs are
not included in this maximum amount and may be specified separately under the
contract.
o Consultants who are employees of state and/or local governments cannot be paid in
excess of the daily salary rate paid by the respective government unit. The applicant
agency cannot secure consultant services at no cost,
o Consulting services by a for-profit or private nonprofit corporation must be
determined through competitive bidding.
o Accounting, auditing or bookkeeping services by an independently employed
individual cannot be requested unless the applicant agency expends more than
$500,000 in federal funds during its fiscal year. If allowable, these services cannot
exceed $56.25 per hour with a maximum of$450 per day, Reimbursement for these
services will be prorated across all federal funding sources.
o Costs for office rent and utilities are allowable if they are justified and a statement of
comparable rates in the area is provided, Liability insurance costs are allowable
under similar conditions,
E. Writing the Budget
Applicants must submit a Budget Summary, using the format below, as a cover sheet for their
budget request, Under each of the budget categories, the applicant must furnish a narrative
explaining the purpose for the funds, federal funds requested and match funds, along with
totals,
The Budget Detail Worksheet on pages 9-11 should be used in itemizing the budget.
[Note: A copy of the State Chart of Accounts codes is available upon request and may assist
with cost classification)
Byrne Formula Grant Program - Page 7
Budget Detail Worksheet
This worksheet should be used to,prepare the program budget and budget summary, Any category not applicable to your
budget may be deleted.
A. (1) Personnel/Salaries (see p. 4). List each position by title and name of employee, if available. In order to calculate
the budget enter the annual salary and the percentage of tim~ to be devoted to the program. Compensation of
employees engaged in program activities must be consistent with that for similar work within the applicant agency,
Position Title/Name of Emplovee
Calculation
Bude:et
TOTAL $
(2) Personnel/Fringe Benefits. Amounts should be based on actual costs or a formula for personnel listed above,
utilizing the percentage of time devoted to the program. Fringe benefits on overtime hours are limited to FICA,
Worker's Compensation and State Unemployment Compensation. Costs inclu.ded within this category are: FICA
(employer's portion of Social Security and Medicare taxes), employer's portion of retirement, employer's portion of
insurance (health, life, dental, etc.), employer's portion of Worker's Compensation and State Unemployment
Compensation,
PositionTitle/Name of Emplovee
Calculation
Bude:et
TOTAL $
Byrne Formula Grant Program - Page 9
B. Equipment (see p. 5). List non-expendable items to be purchased. Applicants should analyze the benefit of purchased
versus leased equipment, especially high cost and electronic or digital items. Explain how the equipment is necessary
for the success of the program. Show the budget .calculation. Attach a narrative describing the procurement method to
be used.
Item
Purpose
Calculation
Budeet
TOTAL $
C. Supplies (see p. 5). List items by type (e,g. office supplies, postage, copier usage, training supplies, publications,
audiolvideo (batteries, film, CD/DVD's, etc,), office furniture, computer software, educational/therapeutic supplies,
uniforms, and weapons (law enforcement and prosecution units only), Show budget calculation.
Item
Calculation
Budeet
TOTAL $
D. Travel (see p, 5). Funds must be budgeted in compliance with State of Georgia Statewide Travel Regulations,
Itemize travel expenses of program personnel by category (e.g. mileage, meals, lodging, incidentals; and airfare) and
purpose (e.g, training, field interviews, and advisory group meetings) and identify the location, if known. For training
programs, list travel and meals for participants separately, Show the budget calculation (e.g. six people attending three-
day training at $X airfare, $X lodging, $X mealsl incidentals).
Puroose
Location
Calculation
Budeet
TOTAL $
Byrne Formula Grant Program - Page 10
E. Printing (see p. 6), List items by type (e.g. letterhead/envelopes, business cards, training materials). Show budget
calculation.
Item
Calculation
Budeet
TOT AL $
F. (1) Other/MisceIlaneous (see p. 6). List items by type (e,g. real property lease, repairslmaintenance, utilities, copier
rental/lease, postage meter, insurance & bonding, dues & subscriptions, advertising, registration fees, film processing,
notary services, public relations, communication services - indicate ifDOAS is provider). Show budget calculation,
For example, provide the office space square footage and the lease rate or provide the monthly lease amount and the
number of months leased,
Item
Calculation
Buueet
TOTAL $
(2) Otherl Consultants
a. Consultant Fees (see p. 7), Enter the name, if known, and service to be provided, Show
the budget calculation; for example, the hourly or daily rate (8 hours) multiplied by the
estimated number of units.
Name
Service Provided
Calculation
Budeet
b. Consultant Expenses (see p. 7). List anticipated expenses of consultants by type (e.g.
travel, meals, and lodging),
Item Calculation Budeet
c. Contracts, Provide a description of the product or service to be procured by contract and a
cost estimate, Applicants are strongly encouraged to use a competitive procurement process
in awarding contracts. A separate justification must be provided for sole source contracts in
excess of$100,000.
Product/Service
Calculation
Budeet
TOTAL $
Byrne Formula Grant Program - Page 11
· Box 6: Fill in with V,S, Department of Justice, Office of Justice Programs.
· Box 7: Complete with "Edward Byrne Justice Assistance Grants (JAG) Formula Grant Program,"
· Box 8: Leave blank.
· Box 9: Leave blank.
· Box lOa: Fill in with "The (insert name of subgrantee) does not conduct lobbying activities." If your
agency does lobby on the federal level, please contact CJCC as soon as possible to determine
eligibility for this application,
. Box lOb: Leave blank.
· Box 11: Have the authorized official sign and date.
Byrne Formula Grant Program - Page 20
6. SUBMIT THE APPLICATION
In This Step:
A. Application Checklist
B. How to submit the application
C. How the application is reviewed
D. How to know if your application has been funded
E. What you should do if you receive a grant
F. How special conditions can affect your grant
A. Compiling the Application
After completing all portions of the application, compile the application in the following order for
submission:
o Original, Signed Grant Application Cover Sheet
o Designation of Grant Officials
o Budget Summary, Narrative and Detail
o Memorandum of Understanding (if applicable)
o Assurances
o Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters
o Disclosure of Lobbying Activities
o Audit Requirements
o Civil Rights Requirements
o Other Applicable Attachments
B. Application Submission
The original application and two copies must be received at CJCC office by 4:30 PM on Friday, May 4,
2007, Submit applications by mail to:
Criminal Justice Coordinating Council
Attention: 2007 Byrne Application
503 Oak Place
Suite 540
Atlanta, Georgia 30349-5974
C. Review Process
Only the forms submitted and Council records, if applicable, will be considered when reviewing the
application, When an application is received at the Council office, there is no commitment on the part of the
Council to fund an application or to fund it at the amount requested, All areas of the budget are subject to
review and approval. Decisions related to these budget areas are based on both eligibility and
reasonableness, Determinations of the reasonableness of budget items are fully within the discretion of the
Council and are made both through objective tools and subjective decision-making.
Applications for funding go through many reviews. At any point during those reviews, a decision to not
fund a project or any part of it may be made. These decisions are within the complete discretion of the
Council. However, applicants have the opportunity to appeal the initial funding decision. Once an award is
made, it is within the discretion of the Council to determine that the grantee is not complying with
applicable policies and upon such a determination may de-obligate the grant and require the reimbursement
of grant funds to the Council.
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D. Funding Decisions
. All funding decisions related to the Byrne Program from this solicitation are made by the Crime Control and
. System Improvement Committee (CCSl) based on the recommendations of an ad hoc review panel,
composed of Council staff and any outside experts deemed necessary to the process. The Council informs
the applicant of its decision through a grant award or denial letter, Applicants must not make any
assumptions regarding funding decisions until they have received official written notification of award or
denial that is signed by either the Govemoror the Council Director.
E. Grant Acceptance
Each grantee must accept or reject the grant award within 45 days of the award date, The grantee will be
unable to request funds until the award document is returned to the Council office,
F. Special Conditions
After the award of the grant, grantees should refer to the grant award for special conditions applicable to the
approved project, The Council will assign the special conditions at the time of the grant award,
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APPENDIX A
PURPOSE AREAS
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AUTHORIZED PURPOSE AREAS
The Byrne/JAG Program has the following authorized Purpose Areas that outline the nature of programs and
projects that might be funded under it:
1. Law enforcement programs
2. Prosecution and court programs
3. Prevention imd education programs
4. Corrections and community corrections programs
5. Drug treatment programs
6. Planning, evaluation, and technology improvement programs
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APPENDIX B
FEDERAL & STATE PERFORMANCE MEASURES
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PERFORMANCE MEASURES
To assist in fulfilling the responsibilities under the Government Performance and Results Act (GPRA), P,L. 103-
62, applicants who receive funding under the Byrne/JAG Program must provide data and a narrative to
demonstrate the effectiveness of the program and activities carried out during the period that measures the
results of their work. The specific federal and state performance measures for this solicitation that must be
included in all reporting are as follows:
Obiectives Performance Measures Data Grantee Provides
1, Reduce the domestic Number of meth labs seized. . The number of meth labs seized during
production of, trafficking the current reporting period,
in, consumption of, and Number of illegal drug
victimization of and by prevention programs . The number of illegal drug prevention
illegal drugs. supported, programs supported with JAG funds
during the current reporting period,
2, Reduce the propagation Number of community-based . The number of community- based social
of, membership in and social intervention/gang intervention and/or gang diversion
criminal activity" of gangs, diversion programs programs supported with JAG funds
supported, during the current reporting period.
Number of gang . The number of gang investigations
investigations conducted, conducted during the current reporting
period,
3. The criminal justice Percentage of programs . Number of misdemeanor/felony drug
system will be improved demonstrating stable or arrests resulting in prosecutions and
though drug supply improving effectiveness over convictions
reduction programs the life of the program
. Number of street, mid and upper level
drug arrests
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