HomeMy WebLinkAbout1998 Annual Financial Statements
Augusta Richmond GA
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Annual Financial Statements
December 31,1998
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Table of Contents
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Report of Independent Certified Public Accountants
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General-jPurpose Financial Statements:
Comhined Balance Sheet - All Fund Types and Account Groups
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Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental
. Fund Types and Expendable Trust Funds
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Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget (GAAP
Basis) and Actual. General, Special Revenue, Debt Service and Capital Projects Fund Types
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Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balances -
All Proprietary Fund Types and Similar Trust Funds
Combined Statement of Cash Flows - All Proprietary Fund Types and Nonexpendable Trust Funds
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Pension Trust Funds. Statements of Plan Net Assets
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Pensi>on Trl.lst Funds. Statements of Changes in Plan Net Assets
Notes to Financial Statements
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Pension Plan Required Supplementary Information
Year 2000 Readiness Required Supplementary Information
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Combinil1lg and Individual Fund Financial Statements:
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General Fund
Combining Balance Sheet
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Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
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General Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance -Budget (GAAP Basis)
Clnd Actual
Canal Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
Clnd Actual
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Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
~!Ild Actual
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State Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
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Port Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
nnd Actual
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3
7
9
11
12
13
14
18
43
51
55
56
57
58
59
60
61
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Local Law Enforcement Block Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
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Special Revenue Funds
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Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
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Urban Services District Fund:
::;tatement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
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Emergency Telephone System Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
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Capital Outlay Fund:
matement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
lnd Actual
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Law Enforcement Fund:
~:tatement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Fire Protection Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
Hnd Actual .
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Occupational Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit)-
Budget (GAAP Basis) and Actual
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Special Assessment Fund:
Si:atement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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ProfficltionlTourism Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Housing and Neighborhood Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Urban Development Action Grant Fund (UDAG):
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Downtown Development Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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State Capital Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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67
69
70
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77
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79
80
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Debt Service Funds
Combining Balance Sheet
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Combining Statement of Revenues, Expenditures and Changes in Fund Balances
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Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Urban Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
,md Actual
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Capital Proiects Funds
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Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
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Community Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
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Special Sales Tax Fund:
Sl:atement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Specid Sales Tax Phase II Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Special Sales Tax Phase III Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
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Enterprise Funds
Combining Balance Sheet
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Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
Combining Statement of Cash Flows
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Internd Service Funds
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Combining Balance Sheet
Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
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Combiaing Statement of Cash Flows
Trust and Agencv Funds
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Combining Balance Sheet
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83
84
85
86
89
91
93
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95
96
99
103
105
109
110
111
115
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Agencv Funds
Combining Statement of Changes in Assets and Liabilities
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Expendable Trust Funds
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Comhining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficit)
Nonexpendable Trust Funds
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Combining Statement of Revenues, Expenses and Changes in Fund Balances
Pension Trust Funds
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Combining Statement of Revenues, Expenses and Changes in Fund Balances
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Nonexpendable Trust Funds
Combining Statement of Cash Flows
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Complialllce Section:
Independent Auditors' Report on Schedule of Expenditures of Federal Awards
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Schec\ule of Expenditures of Federal Awards
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Summary Schedule of Prior Audit Findings
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RepOlt ofIndependent Certified Public Accountants on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Perfonned in Accordance with
Government Auditing Standards
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RepOlt of Independent Certified Public Accountants on Compliance with Requirements Applicable
to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular
A-133
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Schedule of Findings
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Page
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120
121
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126
127
128
129
130
132
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REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
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To the Board of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
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. We have audited the accompanying general-purpose fmancial statements of Augusta-Richmond County, Georgia as of
and forth~ year ended December 31, 1998, as listed in the table of contents. These general-purpose fmancial statements
are the re!ponsibility of the County's management. Our responsibility is to express an opinion on these general-purpose
financial :,tatements based on our audit. .
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We condllcted our audit In accordance with generally accepted auditing standards and Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perfonn the audit to
obtain reasonable assurance about whether the general-purpose financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general-purpose
financial :;tatements. An audit also includes assessing the accounting principles used and significant estimates made
by management, as well as evaluating the overall general-purpose financial statement presentation. We believe that our
audit provides a reasonable basis for our opinion.
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In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the
financial position of Augusta- Richmond County, Georgia as of December 31, 1998, and the results of its operations and
cash flow., of its proprietary and fiduciary fund types for the year then ended in confonnity with generally accepted
accounting principles. '
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The year :2000 supplementary infonnation onpage 51 is not a required part of the basic financial statements but is
supplementary infonnation required.by the Governmental Accounting Standards Board, and we did not audit and do
not expre1:S an opinion on such infonnation. . Further, we were unable to apply to the information certain procedures
prescribed by professional standards because of the nature ofthe subject matter underlying the disclosure requirements '
and becau~e sufficiently specific criteria regarding the matters to be disclosed have not been established. In addition,
we do not provide .assurance that Augusta-Richmond County is or will become year 2000 compliant, that Augusta-
Richmond County's year 2000 remediation efforts will be successful in whole or in part or that parties with which
Augusta-Richmond County does business are or will become year 2000 compliant.
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In accordance with Government Auditing Standards, we have also issued a report dated July 30, 1999 on our
consideradon of Augusta-Richmond County's, internal control structure and a report dated July 30, 1999 on its
compliance with laws and regulations.
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Our audit was conducted for the purpose of fonning an opinion on the general-purpose financial statements taken as
a whole~ The combining and'individual fund financial statements listed in the table of contents are presented for
purposes o)f additional analysis and are not a required part of the general-purpose financial statements of Augusta-
Richmond County, Georgia. Such infonnation'has been subjected to the auditing procedures applied fu the audit of the
general-purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the
general-purpose financial sta:ments taken as ;hole~ i- f f ;/1 !~/, j.. L, /~
(>tLR.-tL.?fD-ffaL <-
Augusta, Georgia
July 30, 1999
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General-Purpose Financial Statements
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Balance Sheet - All Fund Types and Account Groups
December 31,1998
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ASSETS AND OTHER DEBITS
Cash and temporary investments
Investments
Receivables (net of allowances for uncollectibles)
Taxes
Accounts
Loans
Interest
Note
Intergovernmental
Other
Prepaid expenses
Inventory
Restricted assets:
Certificates of participation investments:
Acquisition/construction account
Reserve account
Revetlue bond cash and investments:
Construction account
Current debt service account
Issuance costs account
Sinking fund account
Customer deposits .
DefeITed compensation investments
Real estate investment
Due from other funds - current portion
Property, plant and equipment (net)
Due from other funds - long-term portion
Other assets:
DefelTed bond issuance costs
Revenue bond discount
Other debits:
Amount available in debt service fund
Amount to be providl~d for retirement of general
long..term debt
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Total assets and <other debits
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See notes to fitlancial statements.
ASSETS
Governmental Fund Types
General
Special
Revenue
Debt
Service .
Capital
Proiects
$14,982,025 $16,631,627 $1,022,175 $68,377,507
1,264,983
1,864,362
600,000
2,180,152
54,168
52,168
13,381,469
1,030,008
201,023
3,873,985
53,003
1,080,796
444,533
148,231
1,254
834,800
86,301
1,219,371
7,915
2,360,308
10,000
$34379327 $23314.975 $3320.047 $70.747.815
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I AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Balance Sheet - All Fund Types and Account Groups - Concluded
I December 31, 1998
I LIABILITIES AND FUND EQUITY
I Governmental Fund Types
Special Debt . Capital
I General Revenue Service Proiects
LIABILITIES
Accounts and other pay abIes $ 2,656,726 $ 1,166,305 $ - $ 959,020
I Accrued interest 205,596
Due to others
Due to other funds 1,246,481 4,353,884 4,634,553
I Accrued !,alaries and vacation 1,113,169 245,717 38,533
Other accrued liabilities 515,669
Current portion of notes payable
Current portion of capital leases payable -
I Payable fi'om restricted al':sets:
Accmed revenue bond interest
Cum:nt portion of revenue bonds payable
I Customer deposits
Uncollected taxes
Deferred revenues 2,140,158 8,227,405 133,761
I Deferred compensation btmefits payable
Certificatl~s of participation
Bonds payable
I Notes payable - long-ternl portion
Capital leases payable - long-term portion
Unfunded pension benefilt obligation
Closure/postclosure accrual
I Total liabilities 7.672.203 14.198.907 133.761 5.632.106
FUND EQUITY AND OTHJ~R CREDITS
Contributed capital
I Investment in general fixed assets
Retained earnings:
Reserved for revenm: bond debt
Unreserved
I Fund balances:
Reserve for encumbrances 678,997 2,754,821 18,095,561
Reserved for special sales tax projects 46,775,315
I Reserved for special purposes 1,967,274
Reserved for inventory/prepaid expenses 106,336
'Reserved for employees' pension benefits
I Reserved for debt seJ:vice 3,186,286
Unreserved - desigmlted for capital improvements 244,833
Unreserved - designated for risk benefit 4,705,061 250,000
I Unreserved - undesignated 19.280.456 6.111.247
Total fund equity and other credits 26.707.124 9.1 16.068 3.186.286 65.1 15.709
Total liabilities and fund equity and other credits $34.379.327 $23.314.975 $3.320.047 $70.747.815
I See notes to financial statements.
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AUGUSTA-RICHMOND C,OUNTY, GEORGIA
Combined Statement of Revenues, Expenditures and
Chang1es in Fund Balances - All Governmental Fund Types and Expendable Trust Funds
YearEnded December 31,1998
General
REVENUES
Taxes
Licenses :md perin its
Use of money and property
Charges for services
Fines and fees
, Intergovernmental
Cost reim bursements
Sale of property
Other
$54,539,294
1,882,135
1,464,238
4,214,266
7,220,710
1,570,403
3,818)55
2.916
74.712.1l7
Total revenues
EXPENDITURES
Administration
Economic:, community and environmental
Finance and tax administration
Judicial
Public saiety
Public works
Health and welfare
Culture and recreation
Debt service
Capital outlay
Other
8,979,316
552,045
5,016,781
7,576,259
31,487,212
6,463,472
4,051,476
7,038,742
1,614,877
3,925,796
308.197
Total expenditur'~s 77.014.173
Excess of revenues over (under) expenditures (2,302,056)
OTHER FINANCING SOURCES (USES)
Capital leases
Operating: transfers in . 13,645,301
Operating: transfers out (9.259.900)
Excess ofrevenu.es over (under) expenditures
and other financing sources (uses)
Fund balances, beginning of year, as previously stated
Prior period adjustments (Note 7)
Fund balances, beginning of year, as restated
2.083.345
24,404,274
219.505
24.623.779
Fund balances, end of year
$26.707.124 $ 9.116.068 $3.186.286 $65.115.709
See notes to financial statemerlts.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Statt:ment of Revenues, Expenditures and Changes in Fund Balances -
Budget (GAAP Basis) and Actual- General, Special Revenue,
Debt Service and Capital Projects Fund Types
REVENUES
Taxes
Licenses and permits
Use of money and property
Charges for services
Fines and fees
Intergovernmental
Cost reimbursements
Sale of property
Other
Total revenues
EXPENDITURES
Administration
Economic, community and
environmental
Finance and tax administration
Judicial
Public safety.
Public works
Health and welfar,e
Culture and recre~!tion
Debt service
Capital outlay
Other
Fund balances, end of year
See notes to financial statements.
Year Ended December 31,1998
General
Soecial Revenue
Budget
10,849,293
673,501
. 5,432,483
7,862,979
35,198,863
6,795,557
4,071,055
7,220,096
1,621,244
4,689,327
84.414.398
44,361,232
1'37.064.104)
Variance
Favorable
Actual (Unfavorable)
Budget
Actual
Total expenditures
Excess of revenues over
(under) expenditures ( 8,530,609)
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in
Operating transfers out
Excess of revenues over
(under) expenditures and
other financing sources
(uses) $f 1.233.481)
. Fund balances, beginning of year, as
previously stated
Prior period adjustments
Fund balances, beginning of year,
restated
. Residual equity transfers
8,979,316 1,869,977 3,014,752 2,231,429
552,045 121,456 5,006,969 6,528,850
5,016,781 415,702 1,044,661 759,021
7,576,259 286,720 337,446 231,353
31,487,212 3,711,651 15,861,228 .15,404,626
6,463,472 332,085 6,825,344 6,213,223
4,051,476 19,579
7,038,742 181,354 550,785 467,329
1,614,877 6,367 4,553,412 3,129,570
3,925,796 763,531
308.197 ( 308.197) 64.502 53.659
77.014.173 7 ,400.225 37.259.099 35.019.060
(2,302,056) 6,228,553 ( 3,847,739) 2,121,556
2,165,759 82,394
13,645,301 (30,715,931) 9,865,263 9,609,846
(9.259.900) 27.804.204 04.664.698) 04.662.012)
2.083.345 $ 3.316.826
$( 6.481.415) ( 2.848.216)
24,404,274
219505
11,390,148
574.136
24,623,779
11,964,284
$26.707.124
$ 9.116.068
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Variance
Favorable
(Unfavorable )
$( 584,077)
( 291,347)
198,369
( 49,024)
3,314,711
994,575
146.049
3.729.256
783,323
( 1,521,881 )
285,640
106,093
456,602
612,121
83,456
1,423,842
10.843
2.240.039
5,969,295
. ( 2,083,365)
( 255,417)
2.686
$ 3.633.199
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I Debt Service Capital Proiects
Variance Variance
Favorable Favorable
Bu(~ ActuaL (Unfavorable ) Budget Actual (Unfavorable)
I $1,3l4,600 $1,285,307 $(29,293) $ 29,391,895 $28,701,125 $( 690,770)
I 40,000 129,420 . 89,420 2,335,000 3,130,324 795,324
I 3,906,509 1,413,989 (2,492,520)
- - 81.452 28.155 ( 53.297)
-- --
I 1.35.1.600 1.414.727 60.127 35.714.856 33.273.593 (2,441.263)
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I 1,411,360 1,487,608 (76,248)
88,872,010 20,723,195 68,148,815
- -
-- --
I 1.411.360 1.487.608 (76.248) 88.872.010 20.723.195 68.148.815
( %,760) ( 72,881) (16,121) (53,157,154) 12,550,398 65,707,552
I 1),360 6,360 543,971 ( 543,971)
- - ( 3.632.819) 0.785.647) 1.847.172
I -- --
I $( 50,400) UQ,1W $(16.121) $(56.246.002) 10.764.751 $67.010.753
3,252,807 51,933,141
I - 2,417.817
--
3,252,8:07 54,350,958
I $3.186.2:86 $65.1 15.709
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I AUGUSTA-RICHMOND COUNTY, GEORGIA.
Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund B~llances -
I All Proprietary Fund Types and Similar Trust Funds, .
Year Ended December 31,1998
I Totals
Proprietary Fund Types Fiduciary Fund Types (Memorandum Only)
Internal Nonexpendable Pension
I Enterprise Service Trust . Trust 1998 1997
OPERA TING REVENUES
Charges and fees $42,997,358 $11,314,302. $ $ $ 54,311,660 $ 54,081,540
Contributions 2,344,833 2,344,833 1,887,588 .
I Interest. ---.-ill 9.645.538 9.645.713 13.206.665
Total operating revenues 42.997.358 11.314.302 ---.-ill 11.990.371 66.302.206 69.175.793
OPERATING EXPENSES
Personal services 10,838,842 215,889 11,054,731 10,255,609
I Utilities and telephone 2,758,232 89,596 2,847,828 2,763,704
Maintenance and repairs 3,212,825 101,529 3,314,354 3,063,551
Materials and supplies 6,719,597 16,989 6,736,586 3,981,889
I Professional servil:es 1,898,433 3,540,533 5,438,966 5,740,744
Rentals 118,258 118,258 110,396
Other 1,494,795 123,181 1,617,976 3,526,290
Depreciation 7,598,161 40,795 7,638,956 7,307,025
I Closure/postclosuJ'e accrual 839,629 839,629 850,374
Risk benefit charges 11,444,308 11,444,308 12,199,202
Administration 936,001 936,001 729,163
Benefit payments 5,167,250 5,167,250 4,785,513
I Refunds - 136.691
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Total operating expenses 35.478.772 15.572.820 - 6.103.251 57 .154.843 55.450.151
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Operating income (loss) 7.5 18.586 (4.258.518) ---.-ill 5.887.120 9.147.363 13.725.642
I NONOPERATING Rj~VENUES (EXPENSES)
Interest revenue 797,800 6,380 804,180 342,096
Other revenue 4,984,172 236,447 5,220,619 2,477,775
Interest expense (4,363,659) ( 51,882) ( 4,415,541) ( 4,379,088)
I Intergovernmental revenue 5.598.081 - 5.598.081 9.818.007
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Total nonoperating revenues
(expenses) 7.016.394 190.945 - 7.207.339 8.258.790
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Income (loss) before operating
I transfer,; 14,534,980 (4,067,573) 175 5,887,120 16,354,702 21,984,432
Operating transfers in 5,347,586 4,364,639 774,040 10,486,265 10,433,082
Operating transfers out (7 .941.177) ( 7 . 779) - ( 91.257) ( 8.040.213) ( 9.900.630)
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I Net income (loss) 1 1.941.389 289.287 ---.-ill 6.569,903 18.800.754 22.5 16.884
Retained earnings/fund balances, beginning of
I year, as previously stated 76,199,898 436,003 343,800 88,339,433 165,319,134 135,243,577
Prior period adjustment:. - 7.558.673
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Retained earnings/fund balances, beginning of
I year, as restated 76.199.898 436.003 343,800 88.339.433 165.319.134 142.802.250
Retained earnings/fund balances, end of :rear $ 88.14 1.287 $ 725.290 $343.975 $94.909.336 $184.1l9.888 $165.319,134
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I See notes to finanCial scatements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Combined Statement of Cash Flows -
All Proprietary Fund Types and Nonexpendable Trust Funds
Year Ended December 31, 1998
Fiduciary Totals
Proprietary Fund Types Fund Type (Memorandum Only)
Internal Nonexpendable
, Enterprise Service Trust 1998 1997
Cash flows from operating activities
Operating income (loss) $ 7,518,586 $(4,258,518) $ 175 $ 3,260,243 $ 4,317,879
Adjustments to reconcile operating income (loss) to net
cash provided (used) by openlting activities
Depreciation and amortization 8,177,786 40,795 8,218,581 7,307,025
Net change in assets and liabilities:
Accounts receivable 149,087 ( 430) 148,657 328,544
Intergovernmental receivable 475,333 475,333 537,044)
Other receivable 22,842 22,842 2,337)
Prepaid expenses 4,935 4,935 228,361
In"entory 219,2~4) 75,464) 294,758) 102,282)
Due from other funds 367,459 367,459 1,843,234
Other assets
Accounts payable ( 189,953) 362,055 172,102 478,476)
Accrued salaries and vacation ( 350,577) 6,740) ( 357,317) 100,934
,Due to other funds ( 2,012,090) 11,862 ( 2,000,228) ( 4,409,976)
Customer deposits 4,867 4,867 6,600
CIlJsure/postclosure accrual 839.629 - 839.629 850.374
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Net cash provided (used) by operating activities 14.788.610 (3.926.440) ---111 10.862.345 9.452.836
Cash flows from noncapital financing activities
Other revenue 4,984,172 236,447 5,220,619 2,477,775
Intergovernmental revenue 5,598,081 5,598,081 9,818,007
Operating transfers (net) ( 2.593.59 1) 4.356.860 - 1.763.269 130.378)
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Net cash provided (used) by noncapital
financing activities 7.988.662 4.593.307 - 12.581.969 12.165.404
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Cash flows from capital and related financing activities
Acquisition and construction of capital assets (18,301,949) 183,828) (18,485,777) (11,150,656)
Principal paid on revenue bonds ( 1,145,000) ( 1,145,000) ( 1,080,000)
Principal paid on capital lease:; ( 834) ( 834) ( 250,898)
Principal paid on notes payable ( 781,556) ( 781,556) ( 318,964)
Proceeds from revenue bonds 5,779,147
Bond issuan.;e costs ( 114,449)
Payments to refund debt escrow ( 6,760,198)
Proceeds fro m certificates of participation 1,705,000 1,705,000
Interest paid . ( 4,572,349) 51,882) ( 4,624,231) ( 3,200,796)
Contributed capital 47.640 - 47.640 1.209.576
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Net cash provided (used) by capital and related
li<:tivities (23.049.048) 235.710) - (23.284.758) (15.887.238)
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Cash flows from investing activities
Interest recei.ved 797,800 6,380 804,180 342,096
Purchase of investment 63.362) 63.362) 73.104)
NEt cash provided (used) by investing activities 734.438 6.380 - 740.818 268.992
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Net increase (decrease) in cash and cash equivalents 462,662 437,537 175 900,374 5,999,994
Cash and cash eql1ivalents, beginning of year 60.465.630 1.664.166 343.800 62.473.596 56.473.602
Cash and cash equivalents, end of year $ 60.928.292 $ 2.101.703 $343.975 $ 63.373.970 $ 62.473.596
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Pension Trust Funds
Statements of Plan Net Assets
Assets
Cash and short-term investments
Investments, at fair value
U.S. Government obligations
Domestic corporate bonds
Domestic sto,;ks
International stocks
Mortgages
Real estate
Total investments
Due from other funds
Total assets
Liabilities
Accounts payable
Due to other funds
Total liabilities
Net assets held ill trust for pension benefits
. (A schedule of funding progress for each plan is
presented 011 pages 43 - 44)
See notes to fimmcial statements.
December 31, 1998
1945 Plan
$ 1,151,334
1,845,622
3,731,068
5,954,947
343,457
208,372
12.083.466
600.000
13.834.800
58.258
58.258
$13.776.542
General
Retirement Total
1977 Plan Plan (Memorandum Only)
$2,119,641 $ 2,665,346 $ 5,936,321
1,629,993 13,278,714 16,754,329
2,671,887 18,378,588 24,781,543
3,336,086 35,089,926 44,380,959
219,185 1,224,001 1,786,643
208,372
975.095 975.095
7.857.151 68.946.324 88.886.941
600.000
9,976.792 71.611.670 95.423.262
1,765 1,765
453.903 512.161
1.765 453.903 513.926
$9.975.027
$71.157.767
$94.909.336
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Pension Trust Funds
Statements of Changes in Plan Net Assets
For the Year Ended December 31, 1998
1945 Plan
Additions
Contributions
Employer
Plan member
Total contributions
$
8.604
8.604
Investment income
Net appreciation in fair value of investments
Interest
Dividends
Total investment income
568,699
409,707
140.941
1.119.347
Total additions
1.127.951
Deductions
Benefits
Administrative eli,penses '
Total deductions
932,191
104.362
1.036.553
Net increase befure operating transfers
91,398
Operating transfers
Transfers in
Transfers out
Total operating tran~;fers
26.165)
26.165)
Net increase
65,233
Net assets held ill trust for pension benefits
Beginning of year
13.711.309
End of year
$13.776.542
See notes to financial statements.
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General
Retirement Total
1977 Plan Plan (Memorandum Only)
$ 897,930 $ $ 897,930
1.057.428 380.871 1.446.903
1.955.358 380.871 2.344.833
132,709 5,438,257 6,139,665
260,420 2,046,681 2,716,808
91.057 557.067 789.065
484.186 8.042.005 9.645.538
2.439.544 8.422.876 11,990.371
410,251 3,824,808 5,167,250
28L351 550.288 936.001
691.602 4.375.096 6.103.251
1,747,942 4,047,780 5,887,120
774,040 774,040
9.157) 55.935) 91.257)
9.157) 718.1 05 682.783
1,738,785 4,765,885 6,569,903
8.236.242 66.391.882 88.339.433
$9.975.027 $71.157.767 $94.909.336
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Notes to Financial Statements
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AUGUSTA:-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements
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. December 31,1998
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Note 1 - Summary of significant accounting policies
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Augusta-Richmond County ("the County") accounts for itS [mancial position and results of operations in accordance with
generally accepted accounting1principles (GAAP) applicable to governmental units. The County's reporting entity applies all
relevant Govemment Accounting Standards Board (GASB) pronouncements. Proprietary funds apply Financial Accounting
Standards Board (FASB) pronouncements and Accounting Principles Board (APB)opinions issued on or before November
30, 1989, unless those pronoun.cements conflict with or contradict GASB pronouncements, in which case, GASB prevails.
Accordingly, the County uses several funds and account groups, which are described below.
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A. Fund typ,es and account groups
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A fund or account group is an accounting entity with a self-balancing set of accounts established to record the financial
position and results of operations ofa specific governmental activity. The County maintains the following fund types and
account groups:
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Govemmentalfund types, that include the General Fund, Special Revenue Funds, Debt Service Funds, and Capital
Projects Funds, are us'edto record the general operations ofthe County. Governmental funds are accounted for using
the current financial measurement focus. Only current assets and current liabilities are generally included on their
balance sheets. Their operating statements present sources and uses of available resources during a given period.
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Prop,oietary fund types, that are used to account for activities conducted on a fee for service basis in a manner similar
to commercial enterpi:ises, provide services to the County (Internal Service Funds) and the public (Enterprise Funds).
Proprietary funds use the economic resources measurement focus~ The accounting objectives are determination of
net income, financial position, and cash flows. All assets and liabilities associated with a proprietary fund's activities
are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and retained earnings.
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Fiduciary fund types (trust and agency funds), that are used to account for assets held by the County as an agent for
private individuals or;organizations or in trust. Expendable trust funds account for [mancial activity in essentially the
same manner as govemmental funds. Pension Trust Funds use the economic measurement focus in essentially the
same mariner as proprietary funds. Agency funds are custodial in nature and do not involve measurement of results
of operations.
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Generalfixed assets and general long-term debt account groups, that are used to account for property and equipment
and I'Jng-term obligations of governmental funds.
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The general-purpose finar:lcial statements include total columns that aggregate the [mancial statements of the various fund
types and account groups:. The columns are designated "memorandum only" because the totals are not comparable to a
consolidation in that interfund transactions are not eliminated. Comparative information presented for 1997 presentation
contains certain reclassincations to conform to the 1998 presentation.
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B. Reporting entity
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Augusta-Richmond County is located in the northeast section ofthe state on the south bank of the Savannah River, which
serves as the boundary b~~tween Georgia and South Carolina. The County is on the fall line and has a landscape dotted
with foothills which desd~nd to the coastal plain. The County is the head of the navigation on the Savannah River and is
135 mile:; east of AtlantZL, 127 miles northwest of the port of Savannah, and 72 miles southwest of Columbia South
Carolina. The County is the trade center for 13 counties in Georgia and five in South Carolina, a section known as the
Central Savannah River i\.rea.
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The County was created by legislative act in the State of Georgia in 1995 from the unification of the two governments, the
City of Augusta, Georgia and Richmond County, Georgia. On June 20, 1995, the citizens of Richmond County and the
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 1 - Summary of signifkant accounting policies (Continued)
City of Augusta voted to c:onsolidate into one government named Augusta-Richmond C()unty, Georgia. The officials for
the new government wen~ elected and, based on the charter, took office on January 1, 1996. The unified government
combined. all functions and began fmancialoperations January 1, 1996.
Augusta-Richmond Coun,ty is governed by a full-time Mayor, with a term offour years, and a ten member Commission,
who servt: on a part-time 1,basis and are elected to staggered terms of four years. The Mayor and Commission appoint an
Administrator who serves as a full-time administrative officer and is responsible for the daily operations of the County.
For financial reporting p,urposes, the County includes all funds, account groups, agencies, board, commissions, and
authorities that are controlled by or financially dependent upon the County. Control or financial dependence is determined
on the basis of the County',s obligation for finance of deficits, guarantee of debts, selection of governing authority, approval
of budget, authority to make a public levy, ownership of assets, scope of public service and special fmancing relationships
where there is only partial or no oversight responsibility.
. Utilizing the above criter'ia, the following agencies and commissions were included using the blending method in the
financial :itatements: Aug;usta Port Authority, Augusta Canal Authority, Downtown Development Authority, Richmond
County Public Facilities, Inc. (see Note 4E), Augusta Public Transit, and the Aviation commissions of Bush and Daniel
Fields.
Complete financial statements for the individual component units may be obtained at the following address:
Augusta- Richmond, County, Georgia
Finance Department
501 Greene Street
Augusta, Georgia 30901
The following organizaticm was excluded from the reporting entity because the County's accountability does not extend
beyond appointing a voting majority of the organization's board members. Financial statements are available from the
organization.
Augusta-Richmond County Coliseum Authority - an authority created to maintain a multiple-use coliseum.
C. Basis of Hccounting
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Governmental fund typen, agency funds and the expendable trust fund use a modified accrual basis of accounting.
Revenues are recognized when available and measurable. Revenues that are accrued include federal and state grants and
subventions, property tIDms, transient occupancy taxes, sales taxes collected by the State on behalf of the County prior to
y"ear-end, interest, and cefltain charges for current services. Revenues that are not considered susceptible to accrual include
certain licenses, permits, fines, forfeitures, penalties, and other taxes. Expenditures, other than interest on long-term debt,
are recorded when the Iialbility is incurred.
Proprietary fund types and the nonexpendable trust fund and pension trust funds are accounted for on the accrual basis.
The accmal basis of accounting recognizes revenues when earned. Expenses are recorded when incurred.
D. Fixed as~:ets and long-term liabilities
The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are
determinc:d by its measun~ment focus. Fixed assets used in a governmental fund type operation (general fixed assets) are
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31, 1998 .
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Note 1- Summary of signifil:ant accounting policies (Continued)
accounted for in the' General Fixed Asset Account Group, rather .than in the governmental funds. Public domain
("infrastructure") general I fixed assets consisting of certain improvements other than buildings, including roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are not capitalized.
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All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated
fixed asse:ts are valued at their estimated fair value on the date donated. Long-term liabilities expected to be financed from
governmlmtal funds are accounted for in the General Long-term Debt Account Group, not in the governmental funds.
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The two :iccount groups are not "funds". They only measure the financial position not the measurement of results of
operations.
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Noncurrent portions of long-term receivables due to governmental funds are reported on their balance sheets, in spite of
their spending measurem;ent focus. Special reporting treatments are used to indicate, however, that they should not be
considered "available spei1dable resources," because they do not represent net current assets. Recognition of governmental
fund type revenues repre~;ented by noncurrent receivables is deferred until they become current receivables. Noncurrent
portions of long-term loans receivable are offset by fund balance reserve accounts.
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Special r'~porting treatments also are applied to governmental fund inventories to indicate that they do not represent
"availabk spendable resources,"even though they are a component of net current assets. Such amounts generally are
offset by fund balance re:ierve accounts.
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Because of their spending measurement focus, expenditure recognition for governmental fund types is limited to exclude
amounts :represented by n'.oncurrent liabilities. Because they do not affect net current assets, such long-term amounts are
not recognized as governmental fund type expenditures or fund liabilities. They instead are reported as liabilities in. the
General Long-term Debt Account Group.
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All proprletary funds and Nonexpendable Trust and Pension Trust Funds are accounted for on a cost of services or "capital
maintenance" measuremf!nt focus. Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an
expense against their operations. Accumulated depreciation has been provided over the estimated useful lives using the
straight-line method. Th,~ estimated useful lives are as follows:
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Buildings
VehicIes
'Machinery and equipment
Furniture and fixtures
Water and sewerage systems
Landfill Cell II C
7 - 40 years
1 - 15 years
1 - 20 years
1 - 15 years
10 - 40 years
10 years
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Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest
incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset
constructed, net of interest earned on the invested proceeds over the same period. During 1998, no interest costs were
capitalized because interl~st expenditures related to constructed assets did not exceed related interest revenue.
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. E. Budgets and budgetary accounting
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The County generally foHows these procedures in establishing the budgetary data reflected in the financial statements:
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1. Budgetary hearings are held in October to discuss departmental budgets.
2. The Finance Committee presents the tentative budget to the County Commissioners in November.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31, 1998
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Note 1 ~ Summary of significant accounting policies (Continued)
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3. The permanent budge,t is legally adopted by the County Commission prior to the start of the next fiscal year.
4. All budget revisions or changes must be approved as required by Georgia law and administrative policy. Transfer of
budgeted amounts between object categories within departments requires the approval of the County Administrator.
The Hoard of Commissioners must approve revisions that alter the total expenditures of any department or fund.
Budg,~ts for capital ite:ms are reappropriated in the ensuing year's budget. Departments may request for other budget,
items to be reappropdated in the form ofa budget adjustment, contingent of the County Commission's approval.
5. Formal budgetary intl':gration is employed as a management control device during the year for the General, Special
Revenue, Debt Service and Capital Projects Funds.
6. Budgl~ts for these funos are adopted on a basis consistent with generally accepted accounting principles (GAAP).
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Budget information for eXJ)enditures represent the operating budget (as amended) as approved by the Augusta-Richmond
County Board of Commissioners.
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F. Encumbrances
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Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies
are recor0:ed in order to I:eserve that portion of the applicable appropriation, is employed as an extension of formal
budgetary integration fOl' the General Fund, Special Revenue Funds, Debt Service and Capital Projects Funds.
Encumbrances are record,'~d when purchase orders are issued but are not considered expenditures until liabilities for
payments are incurred. Encumbrances for outstanding purchase orders do not lapse at year end. Therefore, they are
reported as reservations of fund balance.
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G. ' Cash and cash equivalents
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The County maintains a c~lsh and investment pool in which the General Fund and all funds share. Each fund's portion of
the pool is displayed on its respective balance sheet as cash and cash equivalents and includes non-pooled cash and
investments separately held: Funds which have an excess of outstanding checks over bank balance have had these balances
reclassified as a due to the General Fund for purposes of financial statement presentation. Interest income is allocated to
each fund monthly based on its average monthly balance.
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For the pu.rposes of financial statement presentation, the County considers all highly liquid investinents with an original
maturity of three months or les~, or with insignificant early withdrawal penalties, to be cash equivalents. Exceptions
include thl: County's pension plans which classify only cash as cash equivalents in order to appropriately report investment
activity. Cash equivalents include amounts in certificates of deposit, repurchase agreements, and U.S. Treasury bills, and
are stated at cost which approximates market. All deposits are stated at cost plus accrued interest, which reasonably
estimates fair value.
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The State statutes authorize the County to invest in obligations of the United States government and agencies thereof,
general obligations of the State of Georgia or any of its political subdivisions, or banks and savings and loan associations
to the extent that they are secured by the Federal Deposit Insurance Corporation.
H. Investments
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Investments are reported at cost, except for the investments in the County's pension plans and deferred compensation plan
which are reported at fair value. For these investments, fair value is determined as follows: short-term investments are
reported at cost, which approximates fair value; securities traded on national exchanges are valued at current prices or
current prices of similar securities; securities for which an established market does not exist are reported at estimated fair
value using selling prices for similar investments for which there is an active market; fair value ofreal estate is based on
cost.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31,1998
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Note 1 - Summary of significant accounting policies (Continued)
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Inventories and prepaid expenses
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lnventorit:s in the governmental funds are valued at cost using the first-in, first-out method. Inventories in the proprietary
funds are valued at the lower of cost (fIrst-in, first-out) or market. The costs of governmental fund~type inventories and
prepaid expenses are recorded as expenditures when consumed rather than when purchased. Reported inventories and
prepaid e:{penses are eqiJally offset by a fund balance reserve which indicates that they do not constitute "available
spendable resources".
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J. Interfund transactions
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During the course of operations, numerous transactions occur between individual funds for goods provided or services
rendered. Thes!;l receivables and payables are classified as "due from other funds" or "due to other funds" on the balance
sheet.
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Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute
reimbursement to a fund for expenditures/expenses initially made on behalf of another fund are recorded as
expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is being
reimbursed.
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All other interfund transactions, except for quasi-external transactions and reimbursements, are reported as transfers.
Nonrecun.ing or non-routine permanent transfers of equity are reported as residual equity transfers. All other interfund
transfers lire reported as operating transfers.
K. Bond disl:ounts and issuance costs
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Bond discounts and issuance costs for proprietary funds are deferred and amortized over the term of the bonds using the
effective-interest method. Bond discounts are presented as a reduction of the face amount of bonds payable, whereas
issuance costs are recorded as deferred charges.
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L. Restricted assets
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Certain a:;sets of the Capital Projects Fund and Enterprise Fund are classified as restricted assets on the balance sheet
because their use is limited by applicable debt covenants.
M. Compem:ated absences
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County employees are entitled to certain compensated absences based upon their length of employment. No liability is
reported for unpaid accumulated sick leave since it is the County's policy to record the cost of sick leave only when it is
used. Va.cation pay and comp time are accrued when incurred in proprietary funds and reported as a fund liability.
Vacation pay and comp time that are expected to be liquidated with expendable available financial resources is reported
as an explmditure and a fund liability of the governmental fund that will pay it. Amounts not expected to be liquidated with
expendable available fmancial resources are reported in the General Long-term Debt Account Group and no expenditure
is reported for these amounts.
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N. Comparative data
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Comparative total data for the prior year has been presented in the accompanying financial statements in order to provide
an understanding of changes in the County's financial position and operations. However, comparative (i.e., presentations
of prior year totals by fund type) data has not been presented in each ofthe statements because their inclusion would make
the statements unduly complex and difficult to read.
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AUGUSTA-RICHMOND COUNTY, (;EORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 1 - Sunimary of significant accounting policies (Continued)
O. Memorandum only - total columns
. Total columns on the general-purpose [mancial statements are captioned "memorandum only" to indicate that they are
presented only to facilitate financial analysis. Data in these columns does not present financial position, results of
operations or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable
to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2 - Stewardship, compliance and accountability
A. Excess of expenditures ove.r appropriations Expenditures
Budget Actual (Excess)
General $46,441,694 $43,457,938 $ 2,983,756
CanaL Authority 494,259 150,190 344,069
Law Enforcement Fund 36,724,073 32,613,321 4,110,752
State Grants 9,919 9,919
Port Authority 344,684 267,111 77,573
Local Law Enforcement Block Grants 399.769 525.613 ( 125.844)
Total General Funds $84.414.398 $77,014.173 $ 7.400.225
Urban Services District $ 7,346,733 $ 5,574,078 $ 1,772,655
Emergency Telephone System 1,784,973 1,516,648 268,325
CapitaL Outlay 7,779,491 4,977,471 2,802,020
Law Enforcement 210,669 183,871 26,798
Fire Protection 13,797,293 13,283,957 513,336 ,
Special Assessment 1,146,560 1,149,419 ( 2,859)
Prom otion/T ourism 3,367,000 3,607,469 ( 240,469)
Housing and Neighborhood Development 2,934,506 (2,934,506)
Urban. Development Action Grant 1,474 3,759 ( 2,285)
Downtown Development Authority 1,824,906 1,787,728 37,178
State Capital Grants 154 ( 154)
Total Special Revenue Funds $37.259.099 $35.019.060 $ 2.240.039
Debt Service $ 921,580 $ 1,052,055 $( 130,475)
Urbarr Debt Service 489.780 435.553 54.227
Total Debt Service Funds $ 1.411.360 $ 1.487.608 $( 76.248)
Special Sales Tax $ 3,054,711 $ 781,982 $ 2,272,729
Special Sales Tax Phase II 22,477,010 3,811,767 18,665,243
Special Sales Tax Phase III 63.340.289 16.129.446 47.210.843
Total Capital Projects Funds $88.872.010 $20.723.195 $68.148.815
Waste Management $ 6,114,484 $ 4,008,300 $ 2,106,184
Water and Sewerage 21,595,552 21,441,593 153,959
Bush Field Airport 6,728,633 6,400,497 328,136
Municipal Golf Course 388,667 372,929 15,738
Transit 5,172,168 2,880,584 2,291,584
Daniel Field Airport 79,594 72,889 6,705
Old Government House 81,303 76,373 4,930
Newman Tennis Center 233.1 77 225.607 7 .570
Total Enterprise Funds $40.393.578 $35.478~772 $ 4.914.806
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, AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
December 31, 1998
Note 2 - Stewardship, compliance and accountability (Concluded)
Expenditures
Budget Actual (Excess )
Risk Management $11,654,367 $11,900,832 $(246,465)
Fleet Operations 3.450.227 3,671.988 (221.761)
Total Internal Service Funds $15,104.594 $15.572.820 $(468.226)
1945 Pen~ion Fund $ 1,954,359 $ 1,036,553 $ 917,806
1977 Pension Fund 1,187,723 691,602 ' 496,121
General Retirement 3,523,200 4,375,096 (851,896)
Expendable Trust Fund - Joseph Lamar 175 175
Expendable Trust Fund - Perpetual Care 35.200 17,288 17.912
Total Trust & Agency Funds $ 6.700,657 $ 6.120.714 $ 579.943
B. Fund Balance or Retained Earnings (deficit)
Following is a detail of fund balance/retained earnings (deficit) by fund. Agency funds, which serve only a custodial
function, do not have fund balances and are, therefore, not included.
Fund Balance/EQuitv
General
General
Canal Authority
Law Enforcement
State Grants
Port Authority
Local Law Enforcement Block Grants
Total General Funds
$25,385,723
1,196,256
638,506
( 365,276)
165,920
( 314.005)
$26.707.124
Special Revenue
Urban Services District
Emergency Telephone System
CapHal0utlay
Law Enforcement
Fire Protection
Occupational Tax
Spec:ial Assessment
Promotion/Tourism
Housing and Neighborhood Development
Urban Development Action Grant .
Downtown Development Authority
State Capital Grants
Total Special Revenue Funds
$( 604,468)
( 676,399)
2,533,949
169,947
1,195,394
( 111,635)
70,296
4,175
1,058,557
4,964,615
510,972
665
$ 9.116.068
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AUGUST A-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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December 31, 1998
Note 2 - Stewardship, compliance and accountability (Concluded)
Fund Balance/Eauitv
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Debt Service
Debt Service
Urban Debt Service
Total Debt Service Funds
$ 2,986,300
199.986
$ 3.186.286
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Capital Projects
Community Development
Special Sales Tax
Special Sales Tax Phase II
Special Sales Tax Phase III
Total Capital Projects Funds
$ 244,833
5,305,628
19,476,049
40.089.199
$ 65.115.709
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Enterprise
. 'Wast'~ Management
Water and Sewerage
Bush Field Airport
Municipal Golf Course
Tram,it
Danid Field Airport
Old Government House
Newman Tennis Center
Total Enterprise Funds
$ 690,767
74,108,497
18,739,906
243,479
( 5,723,558)
( 68,674)
158,334
( 7.464)
$ 88.141.287
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Internal Service
Risk management
Fleet Operations
Central Services
Total Internal Service Funds
$ 777,385
( 52,088)
( 7)
$ 725.290
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Trust
1945 Pension Fund
1977 Pension Fund
Gem:ral Retirement
Expendable Trust Fund - Joseph Lamar
Expendable Trust Fund - Perpetual Care
Non-expendable Trust Fund - Joseph Lamar
Non-expendable Trust Fund - Perpetual Care
Total Trust Funds
$ 13,776,542
9,975,027
71,157,767
( 350)
554,459
5,350
338.625
$ 95.807.420
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The County plans to fund the deficits through con.tributed capital and the general operations of the County.
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Note 3 - Debited notes on all funds and account groups
A. Deposits and investments
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At December 31, 1998, the County's cash and cash equivalents balance on the combined balance sheet included demand
deposits, certificates of deposit, repurchase agreements, and local government investment pools. The cash balance was
secured by Federal Depository Insurance Corporation (FDIC) or Savings Association Insurance Fund (SAIF)or by
collateral held by the agent in the County's name.
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. AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
December 31,1998
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Note 3 - Detailed notes on all funds and account groups (Continued)
The carrying amount of the County's deposits with financial institutions was $32,926,539 and the bank balance was
$35,418,471. The bank balance was categorized as follows:
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Amount insured by the FDIC
Amount collateralized with securities held by pledging institutions
in the County's name
Amount uncollateralized
$ 700,000
34,202,033
516,438
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Total bank balance of deposits
$35,418,471
Proper collateral of securities held by the County or by its agent in the County's name was pledged within ten days after
year-end, as in accordance with applicable statutes.
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Investments made by the County, including repurchase agreements consisting of U.S. Treasury notes, are summarized
below. The investrrients that are represented by specific identifiable investment securities are classified asto credit risk
by the three categories described below:
Category
~ ---L-
Carrying Market
Amount Value
$ 88,054,955 $ 88,054,955
22,754,673 22,754,673
71.157.517 71.157.517
52,980,561 52,980,561
6,372,437 . 6,372,437
32.926.539 32.926.539
$274,246.682 $274.246.682
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Repu.rchase agreements
U.S. Government securities
Corporate bonds and equity securities
$ 88,054,955 $ - $
22,754,673
71.157.517 - -
181,967,145
Local government investment pool
Deferred compensation investments
Carr:ring amount of deposits with financial institutions
The balances shown on the combined balance sheet are as follows:
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Cash and temporary investments
Invelitments
Restricted assets:
Certificates of participation investments:
Acquisition/construction account
Reserve account
Revenue bond cash and cash equivalents:
Construction account.
Current debt service account
Issuance costs account
Sinking fund account
Customer deposits
Deferred compensation investments
$126,840,551
89,125,168
86,301
1,219,371
46,140,609
2,326,961
151,690
1,931,427
52,167
6.372,437
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$274.246.682
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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December 31,1998
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'Note 3 - Detaiiled notes on all funds and account groups (Continued)
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'The County's investments are shown by type, carrying amount, market value and level of risk assumed in the holding of
the various securities.
The level:; of risk assumed in the various investments are categorized as follows:
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Category 1: includes the investments that are insured or registered or for which the securities are held by the County or
its agent in the County's name.
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Category 2: includes uninsured and unregistered investments for which the securities are held by the bank's or dealer's
trust department or agent in the County's name.
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Category 3: includes uninsured and unregistered investments for which the securities are held by the bank or dealer, or
by its trust department or agent but not in the County's name.
B. Receivables
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Property taxes are administered on a calendar year basis subject to the following dates:
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Lien date
Levy date
Collection period
Due date
January 1
August 15
September 15 - November 15
November 15
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Receivables at December 31, 1998, including the applicable allowances for uncollectible accounts, consist ofthe following:
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Special Debt
General Revenue Service
Recehables:
Taxes $1,542,075 $1,303,157 $162,072
j.ccounts 2,162,081 201,023 1,254
Loans 3,921,999
Interest 53,003
Note 600;000
Intergovernmental 2.180,152 1.080.796 -
Gross receivables 6,484,308 6,559,978 163,326
Less: allowance for
uncollectibles ( 574.811) ( 321.163) (13.841)
Net total receivables $5 .909 .497 $6,238.815 $149.485
Capital
Proiects
Internal Trust and
Enterprise Service Agency Total
$ $ $10,370,525 $13,371,829
4,266,734 1,726 6,632,818
3,921,999
140,836 5,304 199,143
600,000
409.685 - 6.030.941
-
4,817,255 1,726 10,375,829 30,762,730
( 625,507) - (1.535,322)
-
$4.191. 748 $1,726 $10,3 75.829 $29.227.408
$
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2.360.308
2,360,308
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$2,360,308
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In addition to the above loans receivable, a bank maintains records for certain notes receivable that are not recorded in
the accounts of the County. These loans represent funds received through RUD's Housing Rehabilitation Program. The
Houstng Rehabilitation Program is designed to fund improvements to homes owned and occupied by persons in low to
moderate income ranges. In 1993, loans were also made to owners of rental units under a deferred loan arrangement as
part of the Housing Rehabilitation Program. Loans made for these projects vary as to amounts and interest rates based
on the level of income of the owner/occupiers. Repayments of these loans are recorded as other revenue in the Housing
and Neighborhood Development Fund.
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In a prior year, the former City of Augusta entered into an agreement with the Georgia Housing and Finance Authority
(GHF A) to aid in the administration of Federal funds granted through the State for HUD's Rental Rehabilitation Program.
The COUllty acts only in an administrative capacity and does not directly receive or disburse any funds related to this
project. Therefore, the receipts, disbursements and related notes receivable for the GRF A program have not been included
in the fmancial statements.
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AUGUSTA~RICHMOND COUNTY; GEORGIA
Notes to Financial Statements - Continued
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December 31, 1998
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Note 3 - Detailed notes on all funds and account groups (Continued)
C. Fixed assoets
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Activity in the General Fixed Assets Account Group for the year ended December 31, 1998, was as follows:
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Balance
January I. 1998
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Land
Buildings
Tax kvy acquisitions
Vehicles
Machinery and equipment
Furniture and fixtures
Other capital
Cons1:ruction in progress
Richmond County Public
Facil ities, hie.
$13,514,624
46,646,176
30,984
19,382,003
7,153,723
6,725,63 I
8,294,884
28,870,412
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12.655,483
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$143.273.920
Fixed assets for proprietary funds as of December 3 I, 1998, were as follows:
Enterprise
Internal
Service
State and Federal laws and regulations requite the County to place a final cover on its landfill when closed and perform
certain maintenance and monitoring functions at the landfill site for thirty years after closure. In addition to operating
expenses related to current activities of the landfill, an expense provision and related liability are being recognized based
on the fu1ure closure andpostclosure care costs that will be incurred near or after the date the landfill no longer accepts
waste. The recognition of these landfill closure and postclosure care costs is based on the amount ofthe landfill used during
the year. The estimated liability for landfill closure and postclosure care costs has a balance of$5,637,158 as of December
31, 1998, which is based on 51 % usage (filled) of Cell II C which is operating currently, and 100% usage (filled) of Cells
II A and n B. It is estimated that an additional $4,377,179 will be recognized as closure and postclosure care expenses
between the date of the balance sheet and the date the landfill is expected to be filled to capacity, which is in the next 3 to
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Land
Buildings
Vehicles
Machinery and equipment
Furniture and fixtures
Water and sewerage systems
Contributed water and sewerage systems
Other capital
Construction in progress
Landfill Cell II C
Total
Less accumulated depreciation
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Net property, plant and equipment
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D. Landfill dosure and postclosure costs
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Balance
Additions Deletions December 3 I. 1998
$ 665,418 $
781,651
3,624,332
503,761
3,363,590
1,163,272
10,593,748
$ 14,180,042
47,427,827
30,984
23,006,335
7,657,484
.10,089,221
9,458,156
39,464,160
12.655,483
$20.695.772 $
$163.969,692
$ 7,880,153 $
52,735,229
10,948,824
5,773,957
658,063
147,142,802
10,563,423
15,400,829
24,017,337
3.719.149
278,839,766
(97.494.166)
107,751
185,967
79,727
12,962
386,407
085.935)
$181.345,600 $ 200,472
'"'0
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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December 31,1998
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Note 3 - Detailed notes on all funds and account groups (Continued)
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5 years. The estimated total current cost ofthe landfill closure and postclosure care ($10,014,337) is based on the amount
that would be paid if all equipment, facilities, and services required to close, monitor, and maintain the landfill were
acquired as of December 31, 1998. However, the actual cost of closure and postclosure care maybe higher due to
inflation, .changes in technology, or changes in landfill laws and regulations.
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The County expects to finance the costs for the estimated landfill closure and postclosure care costs as they become due
during the coming thirty years through the regular operations of the County.
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E.Long-term debt
1. General long-term debt
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Changes in general long-term liabilities .
During th,~ year ended December 31, 1998, the following changes occurred in liabilities reported in the General Long-term
Debt account group (in thousands):
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Accrued Unfunded
General Certificates Vacation/ Pension
Obligation of Notes Revenue Camp Capital Benefit
Bonds Particioation Payable Bonds Time Leases Obligation Total
Balance:, 12-31-97 $5,990 $ 5,875 $ 2,756 $ 8,511 $ 2,276 $ 4,605 $ 4,955 $ 34,968
Additions 3,930 190 454 4,574
Retirements LW.) (1.745) UQ1) L.ill) f.1ill) !.111.ID L.lli) ilQJ1D
Balance, 12-31-98 $5.045 $ 4.130 $ 2.249 $ 7.769 $ 2.492 $ 3.017 $ 4.669 $ 29.371
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General Obligation Bonds
$8,000,001) 1981 Public Building Bonds - due in annual installments of$550,000 to $990,000,
plus interest at 6.5% to 9.6%, through January 2002.
$3,370,000
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$7,020,0001973 Public Improvement Bonds - due in annual installments of$325,000 to
$350,000,. plus interest at 4.75% to 5.5% through November 2003.
1.675,000
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Total
$5.045.000
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Certificate s of Participation
$33,650,01)0 Certificates of Participation (Series 1993) issued by Richmond County Public
Facilities, Inc. (see Note 4E) - due in annual installments of$1,325,000 to $1,430,000, plus
interest at 4.0% to 4.2% through October 2001.
$4.130.000
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In a prior year, a portion of the Certificates of Participation (Series 1993) was defeased by the creation of an irrevocable
trust fund. Original proceeds remaining from the issue were used to purchase U.S. Government securities that were
placed in a trust fund. The investments and .fixed earnings from the investment are sufficient to fully service the
defeased debt until the debt matures. For financial reporting purposes, the debt is considered defeased and, therefore,
not included as a liability in the General Long-term Debt account group. As of December 31, 1998, the amount of
defeased debt outstanding but removed from the General Long-term Debt account group is $480,000.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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. December 31, 1998
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Note 3 - Detaiiled notes on all funds and account groups (Continued)
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Notes pavable
Downtown Development Authority:
$3,900,000 line of credit with bank ~ due in monthly installments of $38,937, plus
interest at 8.53%, through November 2000.
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Housing and Neighborhood Development .
Section lO810an - due in annual installments of$45,000 to $1,010,000, plus interest at
35 basis points above LIB OR adjusted on the firstday of each month, through
August 2005.
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Total
. Revenue bonds
Downtown Development AuthoritY:
$2,600,000 1989 Downtown Development Authority Bonds - due in annual installments
of $125,000 to $270,000, plus interest at 7.4%, through January 2010.
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$3,816,000 1990 Downtown Development Authority Bonds - due in annual installments
of$170,000 to $375,000, plus interest at 7.55%, through January 2010.
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$3,500,000 1993 Downtown Development Authority Bonds - due in monthly principal
and in.terest installments of$41,075 through April 2002.
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Augusta P,xt Authority:
$1,200,000 1993 Augusta Port Authority Bonds - due in monthly principal and interest
installments of$9,773 through May 2008.
Total
2. Enterprise Funds' debt
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Revenue bonds
Water and Sewer:
$66,640,000 1996 Water and Sewer Bonds - due in annual installments of $920,000 to
$4,445,000, plus interest at 3.6% to 6.25%, through October 2028 (this liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $2,253,903).
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$5,910,0001997 Water and Sewer Bond - duein annual installments of$100,000 to
$400,000, plus interest at 3.6% to 5.25%, through October 2021. (This liability is
reflected in the Water and Sewer.Fund net of deferred refunding amount of $489,554).
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Bush Field Airport:
$1,200,000 1972 Augusta Airport Improvement Bonds - due in annual installments of
$70,000 to $85,000, plus interest at 5.9% through April 2002.
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..,^
$ 893,555
1.355,000
$ 2.248.555
$ 2,275,000
3,125,000
1,511 ,439
857,370
$ 7,768,809
$64,790,000
5,670,000
325,000
$70,785,000
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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December 31, 1998
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Note 3 - Detailed notes on all funds and account groups (Continued)
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Notes payable
. Water and Sewer Fund:
State n:volving loan - due in quarterly principal and interest installments of$94,668,
plus interest at 4%, through May 2016.
$ 4,749,347
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State n:volving loan- due in quarterlyprincipal and interest installments of $305,904,
plus interest at 5.5%, through June 2011.
10,828,727
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State n:volving loan - principal and interest at 4% due in quarterly installments beginning
90 days after completion of project. $1,781,686 remaining loan available at
December 31, 1997.
4.288.863 .
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Total
$19;866.937
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Certificate s of Participation
Municipal Golf Course Fund:
$1,705,000 Certificates of Participation (Series 1998) Augusta Golf Course Project - due
in semi-annual installments of$37,700 to $80,800, plus interest of 5.18% (to be adjusted
to not more than 15% on December 31,2003) through June 2013.
$ 1.705.000
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During 1996, the County issued $66.6 million in Series 1996 Water and Sewer revenue bonds. A portion of the
proceeds ii'om the sale of these bonds was used to advance refund all of the former City o(Augusta's Series 1972 and
1991 Wate:r and Sewer revenue bonds and the former Richmond County's Series 1987 and 1991 Water and Sewer
revenue bonds. Proceeds of $19.4 million plus an additional $4.9 million of sinking fund monies from the defeased
issues were: used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust fund
with an esc:row agent to provide for all future debt service payments on the above-mentioned bonds. As a result, the
bonds are c:onsidered to be defeased and the liabilities for those bonds have been removed from the Water and Sewer
Fund.
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In 1997, the County issued $5.9 million in Series 1997 Water and Sewer Revenue Bonds. A portion of the proceeds
from the sale of these bonds was used to advance refund all of the former Richmond County's Series 1986 Water and
. Sewer Revenue Bond. Proceeds of approximately $5.6 million plus an additional $.9 million of sinking fund monies
from the defeased issues were used to purchase U.S. government securities. Those securities were deposited in an
irrevocable trust fund with an escrow agent to provide for all future debt service payments on the above-mentioned
bonds. As a result, the bonds are. considered defeased and the liability for those bonds have been removed from the
Water and Sewer Fund.
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As of December 31, 1998, the amount of these defeased debts outstanding but removed from the Water and Sewer Fund
is $16,628.,508.
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. The advance refundirig during 1996 resulted in a difference between .the reacquisition price and the net carrying amount
of the old debt of approximately $2.5 million. . This difference, reported in the accompanying fmancial statements as
a deduction from bonds payable, is being charged to operations through the year 2028 using the effective-interest
method. The refunding increased the total debt service payments over the next 30 years by approximately $8.6 million
and produc:ed an economic gain of approximately $260,000.
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The advan,;e refunding during 1997 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt of approximately $540,000. This difference, reported in the accompanying fmancial statements as a
deduction :from bonds payable, is being charged to operations through the year 2021 using the effective- interest method.
The refunding will increase total debt service payments over the next 24 years by approximately $2.1 million and will
produce an economic gain of approximately $110,000.
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AUGUSTA-:RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued, '
, December 31,1998
Note 3 - Detai.led notes on all funds and account groups (Continued)'
In a prior year, the former Richmond County Water and Sewer 1984 revenue bond issue was defeased by the creation
of an irrevocable trust fund. New debt was issued and the proceeds were used to purchase U.S. Governnient securities
that were placed in a trust fund. The investments and fixed earnings from the investments are sufficient to fully service
the defease:d debt until it is called or matures. For fmancial reporting purposes, the debtis considered defeased and,
therefore, not included as a liability in the Water and Sewer Fund. As of December 31, 1998, the amount of this
defeased debt outstanding but removed from the Water and Sewer Fund is $110,453.
3. Debt service requirements to maturity
The annual requirements to amortize debt outstanding as of December 31, 1998, including interest are as follows:
General Certificates
Obligation of Notes Revenue
Bonds Participation Payable Bonds Total
1999 $1,356, I 00 $ 1,660,163 $ 2,615,351 $ 6,153,735 $ 11,785,349
2000 1,368,625 1,657,163 2,535,485 6,120,008 11,681,281
2001 1,383,550 1,655,788 2,091,511 6,111,659 11,242,508
2002 1,415,475 165,728 2,091,492 5,688,273 9,360,968
2003 366,625 165,728 2,090,972 5,472,675 8,096,000
Thereafter 1.574.424 19,191.563 122,204.705 142.970.692
5,890,375 6,878,994 30,616,374 151,751,055 195,136,798
Less interest ( 845,375) (1.043,994) (8.500,882) (73.197,246) (83.587.497)
$5,045,000 $ 5.835.000 $22.115.492 $ 78.553.809 $111.549.301
F. Leases,
The County has entered into several long-term lease agreements for various vehicles and machinery and equipment.
Although the leases contain clauses which provide that the leases are cancelable if funds are not appropriated for the
periodic payments for any future fiscal periods, the leases meet the criteria of a capital lease as defmed by Statement
of Financial Accounting Standards No. 13 ("Accounting for Leases" and the National Council on Governmental
Accounting Statement No.5" Accounting and Financial Reporting Principles for Lease Agreements of State and Local
Govemme:ilts").
Future minimum'lease payments under the leases and the net present value of the minimum lease payments as of
December 31, 1998 are as follows:
General
Long-term
Obligations
1999
2000
2001
2002
2003
Total minimum lease payments
Less: amount representing interest
$2,242,876
375,096
332,432
284,076
87,867
3,322,347
( 304.889)
Present value of lease payments
$3.017.458
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31, 1998
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Note 3 - Detailed notes on all funds and.account groups (Continued)
The County is lessor ofterminal space, land and buildings aiBush Field and Daniel Field under various operating leases.
Revenues ~md related expenses for Bush Field are recorded in the Bush Field Airport Fund while the revenue and related
expenses fi)r Daniel Field are recorded in the Daniel Field Airport Fund. Some of the leases provide for additional
payments based on usage activity in addition to non-cancelable amounts of fixed rates.
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Future minimum lease rentals to the County at December 31, 1998 are as follows:
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Bush Field Daniel Field
. 1999 $ 198,176 $ 83,500
2000 204,369 83,500
2001 210,872 83,500
2002 217,000 83,500
2003 217,000 83,500
Thereafter 957.186 362,000
Total $2,004,603 $ 779.500
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During 1998, rental income totaled approximately $2.7 million and $81,600 in the Bush Field and Daniel Field Airport
Funds, respectively.
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The assets acquired through capital leases as of December 31, 1998 are as follows:
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General Enterprise
Fixed Assets Funds
Vehicles $5,879,716 $ 459,841
Machinery and equipment 2,731.641 696,873
8,611,357 1,156,714
Less: accumulated depreciation ( 389,977)
Carrying value $8.611.357 $ 766,737
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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" December 31, 1998
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Note 3 - Detailed notes on all funds and account groups (Continued)
G. Due to/from"other funds
Interfund
Receivable Payable
General Funds:
General Fund"
Law Enforcement
State Grants
Local Law Enforcement
Special Revenue Funds:
Urban :~ervices District
Emergency Telephone
Capital Outlay
Fire Protection
Occupational Tax
Housing and Neighborhood Development
Urban Development Action Grant (UDAG)
Downtown Development Authority "
Debt Service Fund:
Debt Service
Capital Projects Funds:
Community Development
Special Sales Tax Phase II
Special Sales Tax Phase III
Enterprise Funds:
Water and Sewer
Bush Field Airport
Municipal Golf Course
Transit
Da~iel Field
NewmlID Tennis Center
Internal Service Funds:
Risk Management
Central Services
Trust and Agency Funds:
1945 Plan
Tax Commissioner
Probate:
Civil Court
Clerk of Court
Joseph R. Lamar Expendable Trust
General Retirement
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10,000
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1,761,012
34,238
18,551
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600,000
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$16.257.718
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'lA
230,413
354,450
4,049,690
1,114,306
802,663
610,985
380,602
174,298
2,599
13,743
15,191
58,258
625,205
14,437
143,459
1,612,801
350
453.903
$16,257,718
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AUGUSTA-RICHMOND COUNTY, GEORGIA ,.
Notes t.o Financial Statements - Continued
. December 31,1998
Note 3 - Detailed notes on all funds and account groups (Continued)
H.
Contriibutedcapital
During 1998, contributed capital in proprietary funds changed as follows:
Bush Daniel Old
Waste Water Field Field Government
Enterprise Funds Management and Sewer Airoort Transit Airport . House Totals
Contributed capital,
January 1, 1998 $1,741,644 $41,896,587 $10,980,252 $8,933,627 $314,900 $28,199 $63,895,209
Capital ,;ontributions:
Sub dividers!
developers 47.640 - 47.640
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Contributed capital,
December 31, 1998 $1.741,644 . $41,896,587 $10,980,252 $8.981,267 $314.900 $28.199 $63,942,849
Note 4 - Other information
A. Risk management
The Coun;ly is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and
omissions; and natural disasters for which the County is self-insured. The Risk Management Fund (an internal service
fund) is ut ilized by the County to account for and finance its self-insured risks ofloss. Future claims can be paid from
designated funds established in 1987 from previously unrestricted-unreserved funds. Balances as of December 31,
1998, include the following:
General Fund
Fire Protection Fund
Risk Management Fund
$4,705,061
250,000
777.385
Total reserve
$5.732.446
Related liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Liabilities include an amount for claims that have been incurred but not reported (IBNRs). Claim liabilities
are calculated considering the effects of inflation, recent claim settlement trends including frequency and amount of
payouts a1il.d other economic and social factors. .
During 1998, changes in the balance of claim liabilities are as follows:
Unpaid claims, December 31, H97
Incurred claims (including ffiNRs)
Claim payments
$ 125,640
2,435,830
(2.283.805)
Unpaid claims, December 31, 1998
$ 277.665
35
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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December 31, 1998
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Note 4 - OtheJr information (Continued)
B. Segment iinformation for Enterprise funds
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Augusta-FUclunond County maintains seven enterprise funds. Segment infonnation for the year ended December 31,
1998, is pieesented below:
Water
and Sewer
Bush
Field
Airport
Municipal
Golf Course
Transit
Daniel
Field
Airport
Old Newman
Government Tennis
House .Center
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Waste
Management
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Operating revenues $5,134,359 $ 29,376,306 $ 7,083,550 $ 368,008 $ 729,604 $ 81,630 $ 50,975 $172,926
Depreciation and
amortization 912,385 5,830,368 927,439 3,451 488,874 7,988 7,281
Operating income (loss) 1,126,059 7,934,713 683,053 ( 4,921) (2, I 50,980) 8,741 (25,398) (52,681 )
Operating transfers (net) ( 360,642) (3,700,000) ( 80,134) ( 23,124) 1,515,5Q3 ( 6,028) 30,206 30,628
Net income (loss) 889,458 9,689,990 1,745,50 I 19,199 ( 416,286) 15,034 4,808 ( 6,315)
Contributed capital
contributions 47,640
Net working capital 1,486,458 4,379,794 5,077,330 ( 623,041) 239,211) 149,591 13,531 ( 7,464)
Property, plant and
equipment additions 530,001 13,788,314 3,098,089 732,310 120,008 24,736 8,491
Total assets 8,341,335 207,427,163 31,122,076 2,610,579 3,777,614 429,800 192,680 7,44 i
Bonds payable and other
long-term liabilities 5,637,158 85,478,864 250,000 1,705,000
Total retainl~d earnings
(deficit) 690,767 74,108,497 18,739,906 243,479 (5,723,558) (68,674) 158,334 ( 7,464)
Total equity 2,432,411 116,005,084 29,720,158 243,479 3,257,709 246,226 186,533 ( 7,464)
C. Contingent liabilities
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Litigation
The County is party to various legal proceedings which nonnally occur in governmental operations. The County
follows the practice of recording liabilities resulting from claims and legal actions only when they become probable
and measurable. The County has accrued a liability in the Risk Management Fund (an internal service fund) for all
claims for which a loss is probable and measurable.
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Possible tlnasserted claims
Augusta-Richmond County participates in a number of Federal and state assisted grant programs, which are subject
to program compliance audits under the Single Audit Act of 1984. An audit of these programs has been perfonned
for the year ended December 31, 1998, in compliance with the Single Audit Act of 1984 and OMB Circular A-133.
However: the audit is pending final acceptance by the various grantor agencies. The amount, if any, of expenditures,
which may be disallowed by the granting agencies, is expected to be immaterial.
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D. Contracts and commitments
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Augusta-Richmond County Coliseum Authority
The County has committed to provide funds to service the Augusta-Riclunond County Coliseum Authority's debt to
the extent it exceeds the Hotel-Motel Excise Tax and Beer Tax.
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Development Authority of Richmond County
The County has contracted with the Development Authority for services related to the "Forward Together" program
of the Metro Augusta Chamber of Commerce. The contract provides for funding by the County of $500,000 to be
disbursed in increments of $1 00,000 per year over a five-year period. The contract expires in 2000.
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36
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Notes to Financial Statements - Continued
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. December 31, 1998
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Note 4 - Othe!r information (Continued)
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Collection of solid waste; yard waste. and bulk waste
. The County has various contracts related to the privatization of its sanitation operations. The terms of the contracts
are summarized as follows: .
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1999
$197.299
E. Richmond County Public Facilities, Inc.
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The Richmond County Public Facilities, Inc. isa nonprofit organization, tax exempt under Internal Revenue Code
. Section 501(c)(3). The purpose of this nonprofit organization is to construct and maintain buildings and equipment
to be leas,~d by Augusta-Richmond County, the Department of Family and Children Services, and the Richmond
County Board of Education. The Richmond County Public Facilities, Inc. is part of the reporting entity of Augusta-
Richmond CountY, Georgia, due to the degree of control the County has over the Board of Directors of Richmond
County Public Facilities, Inc.
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Richmond County Public Facilities, Inc. issued Certificates of Participation to provide funds for the County to refund
the 1990 Certificates of Participation issue and for certain capital projects. The related assets are included in the
financial ~.tatements ofthe County in the General Fixed Asset account group and the Quasi Capital Projects Fund (a
capital projects fund). The liability is included in the General Long-term Debt account group.
In addition, the Richmond County Public Facilities, Inc. issued Certificates of Participation of $13,240,000 for the
Richmond County Board of Education in a prior year. These Certificates of Participation are the sole responsibility
of the Richmond County Board of Education and the related assets and liabilities have not been included in the
financial ~tatements of Augusta-Richmond County.
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Note 5 - Pension plans
A. Plan descriptions, contribution information and funding policies
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The County has seven single-employer pension plans and one agent multiple-employer pension plan currently in
existence. These plans are defined benefit plans. The following is a summary of funding policies, contribution
methods, and benefit provisions for each plan.
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Single-employer pension plans
1945 Plan
The 1945 Plan was available to all former Richmond County employees hired prior to October 1, 1975 that met the
Plan's ag~: and length of service requirements. Participants in the Plan who retired at or after age 60 are entitled to a
monthly benefit equal to 2% of average earnings multiplied by years of service. Also, the benefit is not to exceed 60%
of the aVf:rage earnings. The Plan provides death and disability benefits. These benefit provisions and all other
requirements including amendments are established by County ordinance. The Plan also provides for reduced benefits
if the part[cipant elects to retire after attaining age 50 and completing 15 years of service. Employees are required to
make contributions to the Plan equal to 5% of earnings. The County is required to contribute the remaining amounts
necessary to fund the Plan. If a participant terminates employment prior to completion often years of credited service,
the participant receives a lump-sum amount equal to his total contributions to the Plan, with 5% interest computed from
January I, 1997. After completion of at least ten years of credited service, the participant receives a monthly benefit
deferred 10 his normal retirement date, equal to the benefit computed as for normal retirement multiplied by the
percentage based on completed years of credited service, as follows: 50% after 10 years, increasing 10% each year
to 100% after 15 years of credited service. This is a closed retirement plan (new employees may not participate in the
Plan).
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"''"7
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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December 31, 1998
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Note 5 - Pension plans (Continued)
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1977 Plan, . ' ...... ..'
The 1977 Plan was available to all former Richmond County full-time employees who were not participants in: the 1945
Plan provided that they were not hired after reaching age 60. Normal retirement for the Plan is age 65 or the date when
age 62 is attained and an employee completes 25 years of credited service. At that time, the employee is entitled to a
monthly benefit equal to 1 % of average earnings multiplied by years of credited service. The Plan provides death and
disability benefits. These benefit provisions and all other requirements including amendments are established by
County OIdinance. The Plan also provides for reduced benefits if the participant elects to retire after attaining age 50
and completing 15 years of service. Employees are required to make contributions to the Plan equal t04% of earnings.
The County is required to contribute the remaining amounts necessary to fund the Plan. If a participant terminates
employmmt prior to completion of five years of credited service, the participant receives a lump-sum amount equal
to his total contributions to the Plan, with interest. After completing at least five years of credited service, the
participant receives a monthly benefit deferred to his normal retirement date, equal to the benefit computed as for
normal retirement. This isa -closed retirement plan (new employees may not participate in the Plan).
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The funding policy for the 1945 and 1977 Plans provide for actuarially determined periodic contributions at rates that,
for individual employees, remain stable over time so that sufficient assets will be available to pay benefits when due.
The attained age aggregate cost method has been used to compute the normal cost for the plan. Any unfunded plan
costs are spread over the average future working lifetime of the participants as a level percentage of payroll. The
significant actuarial assumptions used to compute pension contribution requirements are the same as those used to
determim: the standard measure of the pension obligation.
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General F'ension Plan. Policemen's Pension Phin. Firemen's Pension Plan and the City Employee's Pension Plan
These Plans covered former City of Augusta employees. Policemen and firemen hired before 1945 are covered under
the General Pension Plan. Policemen hired between 1945 and 1949 are covered under the Policemen's Pension Plan.
Firemen hired between 1945 and 1949 are covered under the Firemen's Pension Plan. Other former City of Augusta
employees hired between 1945 and 1949 are covered by the City Employee's Pension Plan. Pension benefits are being
paid under these Plans to retired employees and beneficiaries. These are closed retirement plans (new employees may
not participate in the plans).
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General Retirement Plan
Employees hired after March 1, 1949 and before March I, 1987, whose age did not exceed thirty-five years at the time
of their employment and are not participants ofthe 1977 Plan are covered under the General Retirement Plan. Pension
benefits vest after an employee is 45 years of age and has 15 years of full-time employment. An employee may retire
at age 60 with 25 years of service and receive annual pension benefits equal to 2% of the employee's average salary
earned d\!'ring the last three years of employment, multiplied by the number of full-time years of employment. The Plan
provides death and disability benefits. These benefit provisions and all other requirements including amendments are
established by County ordinance. 'All full-time employees hired before July 1, 1980, must contribute 8% of gross
earnings to the Plan, with the County contributing remaining amounts sufficient to provide future pensions. This is
a closed retirement plan (new employees may not participate in the Plan).
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Periodic I~mployer contributions to the pension plan are determined on an actuarial basis using the frozen entry age cost
method. The unfunded accrued liability is composed of pieces that are amortized over various periods to comply with
Georgia ]iaw. When the actuarial value of ass'ets exceeds 150% of the present value of accrued benefits, the Official
Code of Georgia states that there is no minimum required contribution. The significant actuarial assumptions used to
compute pension contribution requirements are the same as those used to determine the standard measure of the pension
obligation.
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Agent multiple-employer pension plan
Georgia Municipal Employees Benefit System (GMEBS)
Employees hired after March 1, 1987 and who are not participants in any other employer-sponsored retirement plan
are covered under the Georgia Municipal Employees Benefit System. The Plan provides pension benefits, deferred
allowances, and death and disability benefits. These benefit provisions and all other requirements including
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AUGUSTA-RICHMOND COUNTY, GEORGIA '.
Notes to Financial Statements - Continued
, December 31,1998
Note 5 - Pension plans (Continued) .
amendments are established by County ordinance. A participant may retire after reaching the age of 65 if the
participan;: is not classified as public safety personnel; participating public safety personnel may retire at age 65 or age .
55 with 2~i years oftotal credited service, whichever is earlier. Early retirement may be taken at age 55 with 10 years
of creditell service. Benefits vest after 10 years of service. Employees whoretire at or after age 55with 10 or more
years of s~:rvice are entitled to pension payments for the remainder of their lives equal to 1 1/4% oftheirfinal five-year
average sdary times the number of years of which they were employed as a participant in the GMEBS. The fmal five-
year average salary is the average salary of the employee during the final five years of full-time employment. Pension
provision~: include deferred allowances, whereby an employee may terminate his or her employment with the County
after accumulating 10 years of service but before reaching the age of 55. If the employee does not withdraw his or her
accumulated contributions, the employee is entitled to all pension benefits upon reaching the age of 55. Employees
must contribute 3.5% of their gross earnings to the Plan. In addition, the County must provide annual contributions
sufficient to satisfy the actuarially determined contribution requirements as amended by GMEBS. The GMEBS
Retirement Fund issues a publicly available financial report that includes financial statements and required
supplementary information. That report may be obtained by writing to Georgia Municipal Employees Benefit System,
201 Pryor Street, SW, Atlanta, Georgia 30303.
Periodic employer contributions to the pension plan are determined on an actuarial basis using the entry age normal
actuarial cost method. Normal cost is funded on a current basis. The Plan is subject to the minimum funding standards
of the Public Retirement Systems Standards Law. Since the County's policy is to contribute the pension expense in
each year, the funding strategy should provide sufficient resources to pay employee pension benefits on a timely basis.
The significant actuarial assumptions used to compute pension contribution requirements are the same as those used
to determine the standardized measure of the pension obligation.
Membership of the plans are as follows:
Terminated plan members
Retirees and beneficiaries entitled to but not yet
receiving benefits receiving benefits
Active
Plan
members
1945 Plan
1977 Plan
General Pension Plan
Policemen's Pension Plan
Firemen's Pension Plan
City Employees' Pension Plan
General Retirement Plan
GMEBS
43
52
5
3
12
20
,167
-1!.
1
2
4
948
1
...l
171
-2ll
Total
373
7
1.506
The cost of administering the plans are financed through investment earnings.
Actuarial assumptions and other information'used to determine the annual required contributions are located in the
Supplementary Information section of this report.
B. Summary of significant account policies
Pension trust funds are accounted for on the accrual basis. The accrual basis of accounting recognizes revenues when
. earned. Expenses are recorded when incurred. Plan member contributions are recognized in the period in which the
contributions are due. Employer contributions are recognized when due and the County has made a formal commitment
to provide the contributions. Benefits and refunds are recognized when due and payable in accordance with the terms
of the plan. For information relating to reported investment values, see Note 1 H.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Continued
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. December 31, 1998
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Note 5 - Pension plans (Continued)
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Net appreciation (depreciation) in fair value of the plan's assets for the year includes realized gains and losses on
investment activity of approximately $764,000. The measurementofrealized gains and losses.is independent of the
measurement of the net appreciation (depreciation) in the fair value of plan net assets. Investments purchased in a
previous year and sold in the current year resulted in their realized gains and losses being reported in the current year
. and their net appreciation (depreciation) in plan assets being reported in both the current year and the previous years.
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C. Con'centrations and reserves
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There are no assets legally reserved for purposes other than the payment of plan member benefits for any plans.
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The plans held no individual investments whose market value exceeds five percent or more of net assets available for
benefits. There are no long-term contracts for contributions.
D. Annual pension cost and net pension obligation
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The County's annual pension cost is determined using the calculation methodology defined in GASB Statement No.
27. The allnual pension cost equals the CountY's annual required contribution, plus any adjustments required to reflect
defined minimum and maximum amortization periods and any prior period differences between the actual contribution
p~id into the plans and the annual pension cost.
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E. Three year trend information
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Fiscal Year
Beginning
Annual Actual County
Pension Cost Contribution
Percentage of Net Pension
APC Contributed Obligation
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] 945 Plan 01/01/1998 $ $ 100% $
1977 Plan 01/01/1998 897,930 897,930 100%
General Pension Plan 01/01/1998 107,338 107,338 100%
Policemen's Pension Plan 01/01/1998 63,169 63,169 100%
Firemen's Pension Plan 01/01/1998 237,914 237,914 100%
City Employees' Pension
Plan 01/0111998 331,619 331,619 100%
General Retirement Plan
{City 1949) 01/01/1998 100%
GMEBS 01/01/1998 208,746 208,746 100%
Note 6 - Defelired compensation plan
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The County offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section
457. The plan, available to aU County employees, permits them to defer a portion of their salary until future years. The
deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency.
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All amounts of compensation deferred under the pIan, all property and rights purchased with those amounts, and all income
attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary)
solely the property and rights of the County (without being restricted to the provisions of benefits under the plan), subject
only to the claims of the County's general creditors. Participants' rights under the plan are equal to those of general
creditors of th~ County in an amount equal to the fair market value of the deferred account for each participant.
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It is the opinicn of the County's legal counsel that the County has no liability for losses under the plan but does have the
, duty of care that would be required of an ordinary prudent investor. The County believes that it is unlikely that it will use
the assets to satisfy the claims of general creditors in the future.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Notes to Financial Statements - Concluded
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December 31,1998
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Note 7 - Prior period adjustments
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General Fund
In the financial statements for the year ended December 31, 1997, an error was made in accounting for grant revenue in the
Local Law Enforcement Fund, resulting in an understatement of excess of revenues over expenditures of $219,505. The
error has been corrected and has had the following effect on the beginning fund balance:
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Beginnmg fund balance/(deficit), as previously reported
Adjustment of deferred revenues
$( 206,437)
219,505
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Beginning fund balance, as restated
$
13.068
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Special Revenue Fund
In the [mancial statements for the year ended December 31, 1991, an error waS made in accounting for alcohol license fees
revenue in the Urban Services District Fund, resulting in an understatement of excess of revenues over expenditures of
$574, 136. Thl~ error has been corrected and has had the following effect on the beginning fund balance:
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Beginning fund balance/(deficit), as previously reported
Adjustment of deferred revenues
$(1,061,430)
574.136
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ileginning fund balance/(deficit), as restated
$( 487.294)
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Capital Proiects Fund
In the financial statements for the year ended December 31, 1997, an error was made in accounting for sales tax revenue
in the Special Sales Tax Phase III Fund, resulting in an understatement of excess of revenues over expenditures of
$2,417,817. The error has been corrected and has had the following effect on the beginning fund balance:
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Beginning fund balance, as previously reported
Adjustment of accounts receivable
$24,183,647
2.417.817
Beginning fund balance, as restated
$26,601,464
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"
Pension Plan Required Supplementary Information
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I AUGUSTA-RICHMOND COUNTY, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information
I . . December 31,1998
I A. . Schedules of funding progress
I 1945 Plan
Actuarial (Funded) (FAAL)
Accrued Unfunded UAAL as
I Actuarial Actuarial Liability AAL a%of
Valuation Value of AAL (F AAL) Funded Covered Covered
Date Assets Entry Age UAAL Ratio Payroll. Payroll
I, 01/01/88 $ 7,597,755 $7,158,289 $( 439,466) 106% $ 601,644 ( 73)%
01/01/91 9,055,522 8,084,072 ( 971,450) 112 670,286 ( 145)
01/01/93 10,044,942 8,595,027 (1,449,915) 117 620,412 ( 234)
I 01/01/94 10,047,526 8,927,649 (1,119,877) 113 606,450 ( 185)
01/01/95 9,936,022 9,440,717 ( 495,305) 105 598,795 ( 83)
01/01/96 11,537,840 9,566,390 (1,971,450) 121 629,034 ( 313)
I 01/01/98 13,934,975 9,431,701 (4,503,274) 148 160,888 (2,799)
1977 Plan
I 01/01/88 $ 1,731,201 $1,035,494 $( 695,707) 167% $ 2,467,668 ( 28)%
01/01/91 3,018,241 1,430,898 (1,587,343) 211 3,772,441 ( 42)
01/01/93 3,892,816 1,937,061 (1,955,755) 201 4,607,419 ( 42)
I 01/01/94 4,262,572 2,813,432 (1,449,140) 152 5,180,438 ( 28)
01/01/95 4,439,451 3,333,577 (1,105,874) 133 6,797,338 ( 16)
01/01/96 5,446,380 4,332,024 (1,114,356) 126 8,952,224 ( 12)
01/01/97 6,285,732 5,510,585 ( 775,147) 114 11,509,974 ( 7)
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General Pension Plan
I 12/3 1/92 $ $ 771,812 $ 771,812 $
12/31/93 629,859 629,859
12/31/94 619,418 619,418
I 12/31/95 587,797 587,797
12/31/96 564,008 564,008
12/3 1/97 637,605 637,605
12/31/98 533,575 533,575
I Policemen's Pension Plan
I 12/3 1/92 $ $ 827,659 $ 827,659 $
12/31/93 528,904 528,904
12/3 1/94 437,814 437,814
12/31/95 422,070 422,070
I 12/31/96 417,725 417,725
12/31/97 391,153 391,153
12/31/98 389,072 389,072
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AUGUSTA-RICHMON}) COUNTY, GEORGIA
I ' Defined Benefit Pension Trusts - Required Supplementary Information - Continued
I . December 31, 1998
I A. Schedules of funding progress(Continued)
Firemen's Pension Plan
I Actuarial (Funded) (F AAL)
Accrued Unfunded UAAL as
Actuarial Actuarial Liability AAL a%of
Valuation Value of AAL (FAAL) Funded Covered Covered
I Date Assets Entry Age UAAL Ratio Payro II Payroll
12/31/92 $ $ 1,678,386 $ 1,678,386 -% $ - %
I 12/31/93 1,475,590 1,475,590
12/3 1/94 1,342,821 1,342,821
12/31/95 1,296,843 1,296,843
I . 12/31/96 1,202,831 ,1,202,831
12/3 1/97 1,507,501 1,507,501
12/31/98 1,479,472 1,479,472
I City Einployees' Pension Plan
12/3 1/92 $ $ 3,149,994 $ 3,149,994 - % $ - %
I 12/31/93 2,960,183 2,960,183
12/3 1/94 2,704,129 2,704, I 29
12/31/95 2,598,066 2,598,066
12/31/96 2,584,786 2,584,786
I 12/31/97 2,418,723 2,418,723
12/31/98 2,266,704 2,266,704
I General Retirement Plan
01/01/92 $44,538,174 $32,563,498 $(11,974,676) $ 7,604,624
137% (158)%
I 01/01193 47,314,256 38,551,529 ( 8,762,727) 123 7,397,577 ( 119)
01/01/94 49,875,350 36,456,408 (13,418,942) 137 7,243,580 (185)
01/01/95 47,710,074 39,699,516 ( 8,010,558) 120 7,053,091 (114)
o 1/0 1/96 56,004,033 41,587,715 (14,416,318) 135 6,345,073 (227)
I 01/01/97 59,413,476 42,712,240 (16,701,236) 139 5,165,172 (323)
I GMEBS
03/01/93 $ 2,107,098 $ 2,345,501 $ 238,403 90% $ 8,864,510 3.0%
03{01/94 2,754,918 2,903,208 148,290 95 10,375,830 1.0
I 03/01/95 3,351,907 3,315,936 ( 35,971) 101 10,657,439 ( .3)
03/01/96 3,731,118 3,568,982 ( 162,136) 105 9,369,684 ( 2.0)
03/01/97 4,144,704 5,312,277 1,167,573 78 8,082,062 14.0
I, 03/01/98 4,609,848 5,756,304 1,146,456 80 8,913,934 13.0
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Defin€:d Benefit Pension Trusts - Required Supplementary Information - Continued
, December 31,1998
B. Schedule!! of employer contributions (Continued)
City Employees' Pension Plan
Annual
, Required
Contribution
Fiscal
Year .
1992
1993
1994
1995
1996
1997
1998
$466,306
442,423
415,480
408,999
. 369,477
409~88l
331,619
General Retirement Plan
1992
1993
1994
1995
1996
1997
1998
$
GMEBS
1992
1993
1994
1995
1996
1997
1998
$206,321
216,604
232,298
106,440
187,548
197,167
214,536
C. Notes to ):equired supplementary information
1945 Plan
Valuation date
Actuarial cost method
Amortiza'tion method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Inve~:tment rate of return
Proj~:cted salary increases
Post retirement benefit increases
Infla'tion
1/1/98
Attained age aggregate
Level percentage of payroll
A verage future working lifetime'
Market value
8%
5%
5%
5%
111':
Percentage
Contributed
100%
100
100
100
100
100
100
- %
100%
100
100
100
100
100
100
1977 Plan
1/1/97
Attained age aggregate
Level percentage of payroll
Average future working lifetime
Market value
8%
5%
5%
5%
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Definf:d Benefit Pension Trusts - Required Supplementary Information - Continued
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. December 31, 1998
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c. 'Notes to required supplementary information (Continued)
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, General
Pension Plan
Valuation date
Actuarial ':ost method
12/31/98
Actuarial present value of total
projected benefits
N/A
N/A
N/A
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Amortization method
Amortization period
Actuarial :lsset valuation method
Actuarial assumptions:
Investment rate of return
ProjeGted salary increases
Post retirement benefit increases
Inflation
8%
N/A
N/A
N/A
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Firemen's
Pension Plan
Valuation date'
Actuarial ,:ost method
12/31/98
Actuarial present value of total
projected benefits
N/A
N/A
N/A
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Amortization method
Amortization period
Actuarial ,lsset valuation method
ActuariallSsumptions:
Investment rate of return
Proje,;ted salary increases
Post retirement benefit increases
Inflation
8%
N/A
N/A
N/A
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"""
Policemen's
Pension Plan
12/31/98
Actuarial present value of
total projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
City Employees'
Pension Plan
12/31/98
Actuarial present value of
total projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
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AUGUSTA-RICHMOND COUNTY, GEORGIA
DefiDf~d Benefit Pension Trusts - Required Supplementary Information .. Continue~
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,December 31,1998
C. Notes to ,'equired supplementary information (Continued)
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Valuation date
Actuarial cost method
Amortization method
Amortization period
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Actuarial asset valuation method
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Actuarial assumptions:
Inve~tment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
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General Retirement
Pension Plan
1/1/97
Frozen entry age
Level percentage of payroll
Variousperiods to comply with
state law
The sum of the actuarial value of
assets on the preceding valuation
date, net contributions and
disbursements during the preceding
year, interest on the items calculated
using the valuation investment
return assumption, and 20% ofthe
difference between the market value
of assets on the current valuation
date and the sum of the first three
items.
8.0%
5.5%
4.0%
4.0%
GMEBS
3/1/98 .
. Projected unit credit
Level dollar
30 years open
Roll forward prior year's actuarial
value with contributions,
disbursements, and expected return
of investments, plus 10% of
investment gains (losses) during 10
prior years.
8%
6%
None
None
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Year 2000 Readiness Required Supplemental Information
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Year 2000 Readiness Required Supplementary Information
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, December 31, 1998
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. Many existing computer systems and applications, and mother control devices, use only two digits to identify a year in the
date ,field, without considering the impact of the upcoming changes in the century. As a result, such systems and
applications could fail or create erroneous results unless corrected so that they can process data related to the year 2000.
Augusta-Richmond County (the "County") relies on its systems, applications and devices in operating and monitoring all
major aspects of its business, including fmancial systems, customer services, infrastructure, embedded computer chips,
netWorks, and '"elecommunications equipment and end products. The County also relies, directly and indirectly, on external
systems of othf:r companies and organizations such as suppliers, creditors, financial services organizations and governmental
entities for accurate exchange of data. The County's current estimate is thatthe costs associated with the year 2000 issue,
will not have H material adverse effect on the results of operations or financial position of the County in any given year.
However, despite the County's efforts to address the year 2000 impact on its internal systems, the County has not fully
identified such impact or whether it can resolve it without disruption of its business and without incurring significant
expense. In addition, even if the internal systems of the County are not materially affected by the year 2000 issue, the
County could be affected through disruption in the operation of the enterprises with which the County interacts.
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The County has expended approximately $128,000 through December 31, 1998 and in addition expects to incur
apprqximately $679,000 through December 31, 1999 to achieve year 2000 compliance.
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The County h2s established a budget for year 2000 compliance arid believes it has identified all mission-critical hardware
and software applications. The County is currently modifying or replacing systems to accomplish year 2000 compliance.
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Combining and Individual Fund
Financial Statements
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GeneralFund
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The Genenl Fund is used to account for all of the County's fmancial resources except those resources that must be
accounted' for in a special purpose fund. Current inflows are typically from revenue sources such as property taxes,
fines, and penalties. Current outflows are generally related to the provision of various governmental services such as
health and welfare, public safety, and general governmental administration.
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General Fund - This fund is the general operating fund of the County. It is used for ail fmancial resources except those
required to be accounted for in another fund.
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Canal Authority Fund - This fund is a sub-fund of the General Fund. It is used to account for revenues, other fmancing
sources, al1d expenditures ofthe Augusta Canal Authority.
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Law Enforcement Fund - This fund is a sub-fund of the General Fund. It accounts for property tax revenues from the
established mill rate for law enforcement, and other revenues, other financing sources, and expenditures related to law
enforcemerlt.
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State Grants Fund - This fund is a sub-fund ofthe General Fund. It accounts for expenditures and receipts of general
state grant;.
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Port Authc,ritv Fund - This fund is a sub-fund ofthe General Fund. It accounts for revenues, other financing sources,
and expenditures of the Augusta Port Authority.
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Local Law Enforcement Block Grants Fund - This fund is a sub-fund of the General Fund. It accounts for receipts and
expenditures of a two year grant to fund five deputies and one purchasing clerk.
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See notes to financial. statements.
AUGUST A-RICHMOND COUNTY, GEORGIA
55
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AUGUSTA-RICHMOND COUNTY, GEORGIA
I General Fund
I ' Combining Statement of Revenues, Expenditures
and Changes in Fund Balances (Deficits)
I Year Ended December 31,1998
I Local Law
Canal Law State Port Enforcement Totals
General Authority Enforcement Grants Authority Block Grants 1998 1997
I REVENUES
Taxes $25,112,731 $ $29,426,563 $ - $ $ $54,539,294 $51,325,256
Licenses and permits 1,882,135 1,882,135 1,737,089
Use of money and property 1,383,098 65,933 15,207 1,464,238 1,383,982
I Charges for service, 3,956,844 257,304 118 4,214,266 4,311,020
Fines and fees 5,945,335 1,195,515 79,860 7,220,710 , 7,228,185
Intergovernmental 1,387,070 183,333 1,570,403 1,458,561
Cost reimbursements 1,618,939 ' . 2,199,216 3,818,155 2,181,934
I - Other 1.997 520 399 2.916 279.862
Total revenues 41.288.149 323.757 32.821.693 79.978 198,540 74.712.117 69.905.889
I EXPENDITURES
Administration 8,202,965 142,115 139,673 494,563 8,979,316 7,183,929
Economic, community and
environmental 552,045 552,045 640,761
I Finarice and tax administration 5,016,781 5,016,781 4,961,106
Judicial 7,576,259 7,576,259 7,207,635
Public safety 2,753,114 28,734,098 31,487,212 26,916,661
Public works 6,463,472 6,463,472 6,914,503
I Health and welfare 4,051,476 4,051,476 5,833,040
Culture and recreation 7,038,742 7,038,742 7,541,909
Debt service 1,497,599 117,278 1,614,877 1,611,720
Capital outlay 8,075 3,879,223 7,448 31,050 3,925,796 434,380
I Other 305.485 2.712 308.197 110.556
Totalexpellditures 43.457.938 150.190 32,613.321 261.111 525.613 77.014.173 69.356.200
I Excess of r,~venues
over (under)
expenditures (2,169,789) 173,567 208,372 (187,133) (327,073) (2,302,056) 549,689
I OTHER FINANCING SOURCES (USES)
Operating transfers in 9,137,607 4,204,820 302,874 13,645,301 7,459,383
Operating transfers out (5.444.242) 1.949) (3.774.686) ( 39.023) (9.259.900) ( 4.239.287)
I Excess of mvenues
over (under)
expenditul'es and
I other financing
sources (m:es) 1,523,576 171,618 638,506 76,718 (327,073) 2,083,345 3,769,785
Fund balances (deficits), beginning
I of year, as previously reported 23,862,147 1,024,638 (365,276) 89,202 (206,437) 24,404,274 20,634,489
Prior period adjustments 219.505 219.505
Fund balances (deficits}, beginning
of year, . restated 23.862.147 1.024.638 (365.276) 89.202 13.068 24.623.779 20.634.489
I Fund balances (deficitl),
end oryear $25.385.723 $1.196,256 $ 638.506 $(365,276) $ 165,920 $(314.005) $26,707.124 $24.404.274
I See notes to financial statements.
56
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AUGUSTA-RICIlMOND COUNTY, GEORGIA'
General Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997).
Ex(ess of revenues over (under) expenditures
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ 54,665,273 $25,112,731 $(29,552,542) $51,325,256
1,770,000 1,882,135 112,135 1,737,089
850,000 1,383,098 533,098 1,350,234
3,918,849. 3,956,844 37,995 3,629,620
6,220,851 5,945,335 ( 275,516) 7,228,054
1,440,902 1,387,070 ( 53,832) 1,453;955
1,448,852 1,618,939 170,087 2,181,934
1.997 1.997 274.870
70.314.727 41.288.149 (29.026.578) 69.181.012
9,928,341 8,202,965 1,725,376 6,840,372
673,501 552,045 111,456 640,761
5,432,483 5,016,781 415,702 4,961,106
7,862,979 7,576,259 286,720 7,207,635
2,958,717 2,753,114 205,603 26,916,661
6,795,557 6,463,472 332,085 6,914,503
4,071,055 4,051,476 19,579 5,833,040
7,220,096 7,038,742 181,354 7,541,909
1,498,965 1,497,599 1,366 1,494,442
305,485 305,485) 110.556
46.441.694 43.457.938 2.983.756 68.460.985
23,873,033 (2,169,789) (26,042,822) 720,027
9,189,251 9,137,607 ( 51,644) 7,198,684
(34.254.176) (5,444.242) 28.809.934 (4.228.124)
$( 1.191.892) 1,523,576 $ 2.715.468 3,690,587
23.862.147 20.171.560
$25.385.723 $23.862.147
REVENUES
Taxes
Licenses and permits
Use of money and property
Charges fOil' services
Fines and fees
Intergovemmental
Cost reimbursements
Other
Total rev'enues
EXPENDITURES
Administration
Economic, community and environmental
Finance and tax administration
Judicial
Public safety
Public works
Health and welfare
Culture and recreation
Debt service
Other
Total expenditures
OTHER FINANCING SOURCES (USES)
Operating icransfers in
. Operating itransfers out
Ex(:ess of revenues over expenditures and
. other financing sources (uses)
, Fund balances, beginning of year
Fund balances, end of year
. See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Canal Authority Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Use of money and property $ $ 65,933 $ 65,933 $ 21,557
Charges for services 475,000 257,304 (217,696) 602,776
Other 520 520 1.494
Total revenues 475.000 323.757 051.243) 625,827
EXPENDITURES
Administration 444,259 142,115 302,144 87,173
Capital outlay 50.000 8.075 41.925 3.759
Total expenditures 494.259 150,190 344,069 90.932
Ex(ess of revenues .over expenditures (19,259) 173,567 192,826 534,895
OTHER FINANCING SOURCES (USES)
Operating 1:ransfers out ( 1.322) ( 1.949) ( 627) ( 299)
Ex(ess of revenues over expenditures and
other financing sources (uses) $(20.581) 171,618 $ 192.1 99 534,596
Fund balances, beginning of year I .024,63 8 490,042
Fund. balances, end of year $1.196.256 $1.024,638
See notes to fUlancial statements.
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. AUGUSTA-RICHMOND COUNTY, GEORGIA
Law Enforcemen.t Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended Deceinber 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable
Actual (Unfavorable)
REVENUES
Taxes
Fines and fees
Cost reimbursements
Other
$ - $29,426,563 $ 29,426,563
989,655 1,195,515 205,860
2,451,058 2,199,216 ( 251,842)
1.169.980 399 ( 1.169.581)'
4.610.693 32.821.693 28.211.000
Total revenues
EXPENDITU RES
Public safety
Capital outlay
Total expenditures
32,240,146 28,734,098
4.483.927 3.879.223
36.724.073 32.613.321
3,506,048
604.704
4.110.752
Excess of revenues over expenditures
(32,113,380)
208,372 32,321,752
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating lransfers out
34,869,107 4,204,820 (30,664,287)
(2.765.707) 0.774.686) ( 1.008.979)
Excess of revenues over expenditures and
other financing sources (uses)
9.980)
638,506 $ 648.486
$(
Fund balances, beginning of year
Fund balances, end of year
$ 638.506
See notes to fi!nancial statements.
59
1997
Actual
$
$
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AUGUSTA-RICHMOND COUNTY, GEORGIA
State Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Acfual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
)
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Port Authority Fund
. Statement of Revenues, Expenditures. and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
,Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
See notes to ti:n.ancial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Local Law Enforcement Block Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31, 1997)
REVENUES
Use of money and property
Fines and fees
Intergovemmental
Total revenues
EXPENDITURES
Administration
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
Fund balance (deficit), beginning of year as previously
reported
(206,437)
Prior period adjustment
219.505
Fund balances, beginning of year, restated
13.068
Fund balances (deficit), end of year
$(314.005)
See notes to financial statements.
62
746
746
$(206.437)
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Special Revenue Funds
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Special Revenue Funds are used to account for the proceeds from specific revenue sources which are legally restricted
to expenditures for specified purposes.
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Urban Services District Fund - This fund accounts for revenue primarily from ad valorem taxes from areas within the .
former city limits and expenditures related to governmental services such as "Main Street", "Urban Street Lights", and
"Sanitation".
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Emergencv Telephone System Fund - This fund accounts for the receipt and disbursement of revenues of the emergency
telephone response system.
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Capital Ouday Fund - This fund accounts for the disbursement of revenues for aU capital expenditures in General Fund
departments. Capital expenditures are defmed as any non-disposable item over $500 which includes vehicles, office
and computer equipment, communications equipment, building renovations and office furniture.
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Law Enfor,:ement Fund - This fund accounts for revenue and expenditures of the Sheriffs Department and Jail.
Fire Protection Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fire protection
services in the unincorporated area only.
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Occupational Tax Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fire
protection :3ervices in the unincorporated area only.
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Special As~;essment Fund - This fund accounts for the receipt and disbursement of street light assessment taxes for the
installation of street lights in the County. '
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PromotioruTourism Fund - This fund accounts for the receipt and disbursement of hotel/motel and beer/wine tax
revenues tc, the Augusta-Richmond County Convention & Visitors Bureau and the Augusta-Richmond County Coliseum
Authority .
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Housing and Neighborhood Development Fund - This fund accounts for the financing and construction of various
community development projects from grants received from the U.S. Department of Housing and Urban Development.
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Urban Development Action Grant (UDAG) Fund - This fund accounts for loan transaCtions in relation to urban,
development action grants. Repayments of initial grant revenue loaned to qualified recipients are restricted to additional
financing to qualified applicants.
DowntoWl1! Development Authority Fund - This 'fund accounts for funding it receives from the County and from special
tax on downtown merchants.
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State Capital Grants Fund - This fund accounts for receipt and expenditure of the State Capital Grant, which is restricted
for capital expenditures only.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Revenue Funds
Combining Balance Sheet
, December 31, 1998
Urban
. Services'
District
Emergency
Telephone
System
Law Fire
Enforcement Protection
Occupational
Tax
Capital
Outlay
ASSETS
Cash and cash equivalents $2,005,165 $ $2,188,953 $162,527 $8,702,443 $
Receivables (net, where applicable of
allowance for uncollectibles)
Taxes 599,337 193,823 94,165
Accounts 33,553 149,111 4,364 ' 8,463 3,320
Loans 48,885
Interest 946
Intergovernmental 588,444 492,352
Prepaid eXpen!leS
Due from other funds 352.506 27 .544 16.617
Total assets $3.628.836 $ 149.111 $2,907.036 $170.990 $8.813.225 $ 3,320
LIABILITIES AND FUND BALANCES
(DEFICITS)
See notes to financial statements.
65
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AUGUSTA.:.RICHMOND COUNTY, GEORGIA
,.
Special Revenue Funds
Combining Statement of Revenues, Expenditures
. and Changes in Fund ~alances (Deficits)
Year Ended December 31,199S
Urban
Services
District
Emergency
Telephone
Svstem
Law . Fire Occupational
Enforcement Protection Tax
Capital
Outlay
REVENUES
, Taxes
Licenses and permits
Use of money and property
Charges for services
IntergoveIlunental
Sale of property
Other
$
- $ 2,623,480
$12,737,571 $
13,686
200,212
343,388
15,455
6,261
1,751,413 1,100
492,352
21,490
23,704
63.543
1.751.413 3.186.736
281.581
13.064.346
213.898 8.385.424 1.627.619,
Total revenues
EXPENDITURES
. Administration
Economic, community and
environment
Finance and tax administration
Judicial
Public safety
Public wo!,ks
Culture and recreation
Debt service
Other
1,766,364
620,584
759,021
231,353
1,516,648 420,150
4,844,659 219,145
467,329
722,002 493,525
7.417
5.574.078 1.516.648 4.977.471
7,490,268 234,765 (1,790,735)
~
183,871 13,283,957
183.871 13.283.957
Total expenditures
Excess of revenues over
(under) expenditures
30,027 (4,898,533) 1,627,619
OTHER FINANCING SOURCES
(USES)
Capital leases
, Operating transfers in
Operating transfers out
Excess of revenues over
(under) expenditures and
other financing sources
(uses)
82,394
5,053,254
( 610.423) (1.739.254)
24,382350,000 2,918,826
, (7.631.824) (376.780) (4.230.644)
30,027 ( 373,308) ( 111,635)
(117,174) 207,985 (3,102,553)
Fund balances (deficits), beginning
of year, as previously reported
Prior period adjustment
Fund balances (deficits), beginning
of year, as restated
139,920 1,568,702
(1,061,430) (884,384) 5,636,502
574,136
(487.294) ( 884.384) 5.636.502
139.920 1.568.702
Fund balances (deficits), end of year $( 604.468) $( 676.399)$ 2.533.949 $169.947 $ 1.195.394 $( 111.635)
See notes to financial statements.
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AUGUST A.;RICHMOND COUNTY, GEORGIA
Urban Services' District Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) '" Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Taxes
Use of mcney and property
Charges for services
Other .
Total revenues
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$13;348,000 $12,737,571 $( 610,429) $12,621,624
160,000 21,490 ( 138,510) 135,030
110,000 23,704 ( 86,296)
155.000 281.581 126.581 512.503
13.773.000 13.064.346 ( 708.654) 13.269;157
5,065,305 4,844,659 220,646 4,424,298
2,231,459 722,002 1,509,457 880,839
49.969 7.417 42.552
7.346.733 5.574.078 1.772.655 5.305.137
6,426,267 7,490,268 1,064,001 7,964,020
24,382 24,382
(6.947.760) (7.631.824) (684.064) (6.945.161)
EXPENDITURES
Public works
Debt services
Other
Total expenditures
:Excess of revenues over expenditures
OTHER FINANCING USES
Operating transfers in
Operating transfers out
Excess of revenues over expenditures
and other financing uses
$( 497.111) ( 117,174) $ 379.937
1,018,859
Fund balance (deficit), beginning of year
as previously reported
Prior period adjustment
Fund balance (deficit), beginning of year, as restated
(1,061,430)
574.136
487.294)
(2,080,289)
Fund balance (deficit), end of year
$( 604.468)
$(1.061,430)
See notes to financial statements.
09
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Emergency Telephone System Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31, 1997)
REVENUES
Charges for services
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$1.728.000 $1.751.413 $ 23.413 $1.511,412
EXPENDITUJRES
Public safety
Excess of revenues u.nder expenditures
1.784.973
_ ( 56,973)
1.516.648
234,765
268.325.
291,738
1.828.140
(316,728)
OTHER FINANCING SOURCES (USES)
Capitallea,ses
Operating transfers in
Operating transfers out
209,698
350,000 350,000
( 367.322) ( 376.780) ( 9,458)
$( 74.295) 207,985 $282,280
( 884.384)
$( 676.399)
( 42.580)
E.xcess of revenues under expenditures
Hnd other financing sources (uses)
( 149,610)
Fund balance (deficit), begimiing of year
( 734.774)
$( 884.384)
Fund balance (deficit), end of year
See notes to financial statements. .
7(\
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Capital Outhiy Fund.
. .
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable .
Actual (Unfavorable)
REVENUES
Taxes
Use of money and property
Charges for services
Intergovernmental
Other
$ 2,547,600 $ 2,623,480 $
6,261
1,100
492,352
60.000 63.543
2.607.600 3.186.736
75,880
6,261
1,100
492,352
3.543
579.136
'Total revenues
EXPENDITURES
Adm inistr,ation
Economic I community and environmental
Finance and tax administration
Judicial
Public safi~ty
Public works
Culture and recreation
Debt services
Other
3,014,752 1,766,364 1,248,388
1,639,969 620,584 1,019,385
1,044,661 759,021 285,640
337,446 231,353 106,093
68,293 420, I 50 ( 351,857)
613,479 219,145 394,334
550,785 467,329 83,456
498,525 493,525 5,000
11.581 11.581
7.779.491 4.977.471 2.802.020
(5,171,891) (1,790,735) 3,381,156
2,083,365 (2,083,365)
2,990,997 2,918,826 ( 72,171)
(4.866.893) (4,230.644) 636.249
$(4.964.422) . (3,102,553)$ 1.861.869
5.636.502
$ 2.533,949
Total expenditures
E.xcess of revenues under expenditures
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in
Operating transfers out
Excess of revenues over (under) expenditures
and other financing sources (uses)
Fund balance:, beginning of year
Fund balance:, end of year
See notes to financial statements.
71
,
1997
Actual
, $ 2,534,848
749
2.535.597
806,521
55,418
217,189
163,483
2,268,674
73,130
63,169
495,545
46.538
4.189.667
(1,654,070)
892,475
384,160
( 377,435)
6.013.937
$ 5.636.502
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Law Enforcement Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
. .
(With Comparative Totals for the Year Ended December 31,1997)
REVENUES
Use of money and property
Charges fix services
Total revenues
, Variance
. Favorable 1997
Budget Actual (Unfavorable ) Actual
$ $ 13,686 $13,686 $ 9,025
200.658 200.212 Lill) 204,261
200.658 213.898 13.240 213.286
EXP~NDITURES
Public safety
l~xcess of revenues over expenditures
210,669
(10,011)
183,871
30,027
26,798
40,038
145.774
67,512
OTHER FINANCING SOURCES (USES)
Operating transfers out
(50,221)
Excess of revenues over expenditures and other
Jinancing sources (uses) $00.011)
$40.038
30,027
17,291
Fund balance, beginning of year
139.920
122,629
Fund balance, end of year
$169,947
$139,920
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Fire Protection Fund
Statement of Revenues, Expenditures and'
Changes in Fund Balance - Budget (GAAP. Basis) and Actual'
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31, 1997)
I:xcess of revenues under expenditures
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ 7,999,298 $ 8,026,581 $ 27,283 $ 7,697,450
100,000 343,388 243,388 325,493
2.250 15.455 13.205 1.575
8.101.548 8.385.424 283.876 8.024.518
13.797.293 13.283.957 513.336 11.879.171
(5,695,745) (4,898,533) 797,212 (3,854,653)
82,394 82,394
5,236,500 5,053,254, ( 183,246) 4,607,142
( 558.725) ( 610.423) ( 51.698) ( 804.913)
$( 935.576) ( 373,308) $ 562.268 ( 52,424)
1.568.702 1.621.126
$ U95.394 $ 1.568.702
REVENUES
Taxes
Use of money and property
Charges for services
Total revenues
EXPENDITURES
Public safety
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in
Operating transfers out
I:xcess of revenues under expenditures and
other financing sources (uses)
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
73
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'AUGUSTA-RICHMOND COUNTY, GEORGIA
Occupational Tax Fund
-Statement of Revenues, Expenditures and
Changes.in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(WithConiparative Totals for the Year Ended December 31,1997)
REVENUES
Licenses ~~nd permits
Use of mcney and property
Total revenues
Variance
Favorable 1997
Budget Actual (Unfavorable) Actual
$ 1,902,500 $ '1,611,153 $(291,347) $ 1,775,927
20.000 16.466 ( 3.534) 22.307
1.922.500 1.627.619 (294.881 ) 1.798.234
0.922.500) 0.739.254) 183 .246 0.798.234)
$ ( 111,635) $(111.635)
OTHER FINANCING USES
Operating transfers out
l:xcess of revenues over financing uses
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
$( 111.635)
$
See notes to financial statements.
74
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Assessment Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance -Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
REVENUES
Taxes $1.148.058 $1.033.601 $(114.457) $1.095.647
EXPENDITURES
Public works
E,xcess of revenues over (under) expenditures
1.146.560 1.149.419 ( 2.859) 1.108.057
1,498 ( 115,818) (117,316) ( 12,410)
1.498) ( 1.498) ( 100.000)
( 117,3 16) $(117.316) . ( 112,410)
187.612 300.022
$ 70.296 $ 187.612
OTHER FINANCING USES
Operating transfers out
Excess of revenues under expenditures and
other financing uses $
Fund balance" beginning of year
Fund balance" end of year
See notes to financial statements.
7"
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. AUGUSTA-RICHMOND COUNTY, GEORGIA ., '
PromotionlTourism Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable
Actual (Unfavorable)
REVENUES
Taxes
$3.367.000 $3.611.644 $ 244.644
EXPENDITURES
Economic:, community and environmental
3.367.000 3.607.469 (240.469)
$ 4,175 $ 4.175
Excess of revenues over expenditures
Fund balance, beginning of year
$ 4.175
Fund balance, end of year
\
J
See notes to financial statements.
...,~
1997
Actual
. $3.137.725
3.137.725
$
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Housing and Neighborhood Development Fund
Statement of Revenues, Expenditures and .
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
Budget
Variance
Favorable
Actual (Unfavorable)
REVENUES
Intergovemmental
Sale ofprDperty
Other
$
$2;822,359 $ 2,822,359
994,575 994,575
15.925 15,925
3,832,859 3.832,859
Total revenues
EXPENDITURES
Administration
Economic, community and environmental
. Debt serv:ice
Total expenditures
465,065
2,300,797
168.644
2,934.506
( 465,065)
(2,300,797)
( 168,644)
(2,934,506)
Excess of revenues over (under) expenditures
898,353
898,353
OTHER FINAi'lCING SOURCES (USES)
Operating transfers in
Operating transfers out
( 71.589) ( 71.589)
l:xcess of revenues over (under) expenditures
and other financing sources (uses) $
826,764 $ 826,764
Fund balance, beginning of year
(
Fund balance, end of year
23 L 793
$1.058.557
,
I
See notes to financial ~tatements.
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...,...,
. 1997
Actual
$2,116,784
248,835
2,365,619
306,369
1,970,461
172,204
2.449,034
( 83,415)
70,511
( . 8.101)
( 21,005)
252,798
$ 23 1.793
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AUGUST A-RICHMOND COUNTY, GEORGIA
Urban Development Action Grant Fund (UDAG)
, ,
, .
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
l!:xcess of revenues over expenditures
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ ----=- $ 73.035 $73,035 $ 159.342
1,474 3,759 (2.285) 43.847
(1,474) 69,276 70,750 115,495
1.474 1,474 -
-
$ - 70,750 $70,750 115,495
4,893,865 10,134,824
(5.356,454)
4.893,865 4,778.370
$4,964.615 $ 4.893,865
REVENUES
Use of money and property
EXPENDITURES
Other
OTHER FINANCING SOURCES
Operating transfers in
l!:xcess of revenues over expenditures and
. other financing sources
Fund balance, beginning of year, as previously reported
Prior period acUustment
Fund balance, beginning of year, as restated
Fund balances, end of year
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Downtown Development Authority Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget(GAAP Basis) and Actual
Year Ended December 31,1998
(With Comparative Totals for the Year Ended December 31,1997)
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
State Capital Grants Fund
statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1998
,(With Comparative Totals for the Year Ended December 31,1997)
EXPENDITURES
Use of money and property
Variance
Favorable
Budget Actual (Unfavorable )
$ $ 154 $~
$ (154) $( 154)
819
$ 665
Excess of revenues under expenditures
Fund balance:s, beginning of year
Fund balance:~, end of year
See notes to financial statements.
1997
Actual
$--=-
~
$ 819
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Debt Service Funds
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The Debt Service Funds are used to account for resources that will be used to service generallong-temi debt that is
recorded in the Genera] Long-Term Debt Account Group. In general, Debt Service Funds are established onlyiflegatly
required or when resources are being accumulated to meet principal and interest payments that will be made in future
periods.
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Debt Service Fund - This fund accounts for general obligation bonds and notes payable and any other debts not recorded
in the Enterprise Funds.
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Urban Debt Service Fund - This fund accounts for general obligation bonds related to the former City of Augusta.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Debt Service Funds
Combining Balance Sheet
December 31, 1998
Urban
Debt Debt Totals
Service Service 1998 1997
ASSETS
Cash and l:ash equivalents $ 833,899 $188,276 $1,022,175 $ 984,631
Receivabks (net of allowances for uncollectibles)
Taxes 64,483 83,748 148,231 135,934
Accounts 1,254 1,254 855
Prepaid expenses 834,800 . 834,800 779,600
. Certificates of participation investments
Acquisition/construction acc'ount_ 8(i,301 86,301
Reserve account 1,219,371 1,219,371
Due from other funds 7.915 7.915 1.378.276
Total assets $3.048.023 $272.024 $3,320.047 $3.279.296
LIABILITIES AND FUND EQUITY AND OTHER CREDITS
See notes to fjnancial statements.
In
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Debt Service Funds
'Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31,1998
Urban
Debt Debt Totals
Service Service 1998 1997
REVENUES
, Taxes $ 806A31 $478,876 $1,285,307 $1,402,526
Use of money and property 122.897 6.523 129.420 52.628
Total revenues ' 929.328 485.399 1.414.727 1.455.154
EXPENDITURES
Debt service 1.052.055 435.553 1.487.608 1.320.131
Excess of revenues over (under) expenditures ( 122,727) 49,846 ( 72,881 ) 135,023
OTHER FINANCING SOURCES (USES)
Operating transfers in 3.180 3.1 80 6.360
Excess of revenues over (under) expenditures
and other financing sources (uses) ( 119,547) 53,026 ( 66,521) 135,023
Fund balance.~, beginning of year 3,105,847 146,960 3,252,807 1,739,508
Residual equiW transfer 1.378.276,
Fu'nd balances, end of year $2.986.300 $199.986 $3.186.286 $3.252.807
See notes to financial statements.
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AUGUST A-RICHMOND COUNTY, GEORGIA
Debt Service Fund
Statement of Revenues, Expenditures and Changes in lfund Balance -
Budget (GAAP Basis)'and Actual '
Year Ended December 31,1998
(With Comparative Totals for theYear Ended December 31,1997)
Variance
Favorable 1997
Budget' Actual (Unfavorable ) Actual
REVENUES
Taxes $828,000 . $ 806,431 $( 21,569) $ 826,635
Use of money and property 40.000 122.897 82.897 52.628
Total revenues 868.000 929.328 61.328 879.263
EXPENDITURES
Debt service 921.580 1.052.055 (130.475) 891.200
Excess of revenues under expenditures (53,580) ( 122,727) ( 69,147) ( 11,937)
OTHER FINANCING SOURCES (USES)
Operating transfers in 3.180 3.180
:E:xcess of revenues under expenditures and
other financing sources (uses) $(50.400) (119,547) $( 69.147)
( 11,937)
Fund balance~, beginning of year 3,105,847
1,739,508
Residual equi~f transfer
1.378.276
Fund balance" end of year
$2.986.300
$3J05.847
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA'
Urban Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
See notes to financial statements.
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Capital Projects Funds.
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The acquisition or construction of capital projects, other than those financed by Enterprise Funds, Internal Service
Funds, or Trust Funds, may be accounted for in a Capital Projects Fund. Usually a Capital Projects Fund is used to
account for major capital expenditures such as the construction of civic centers, libraries, and general administrative
service buildings. The acquisition of other capital assets, such as machinery, furniture, and vehicles, is usually
accounted tor in the fund that is responsible for the fmancing of the expenditure.
I
Communi!'! Development Fund - This fund accounts for the financing and construction of various community
development projects. Financing is provided by grants received from the U.S. Department ofHUD.
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. Special Sales Tax Fund - This fund accounts for financing and construction of various road improvement projects.
Financing is provided by receipts from a 1987 special one percent local option sales tax referendum.
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Special Sales Tax Phase II Fund - This fund accounts for financing and construction of various construction and road
improvements, drainage, jail improvemen'ts and museums. Financing is to be provided by receipts from a 1991 special
one perceDit local option sales tax referendum.
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Special Sales Tax Phase III Fund - This fund was established to account for expenditures specifically budgeted from
revenues from the one cent sales tax (Phase III) collected from the years 1996 - 2000 to be used primarily for public
works, recreation and outside agency projects.
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AUGUSTA-RICHMOND COUNTY~,GEORGIA
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ASSETS
Cash and eash equivalents
Receivabll~s:
Intergovernmental
Other
Certificate s of participation investments:
Acquiisition/construction account
Reserve 'account
Due from other funds
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Total assets
D
LIABILITIES AND FUND BALANCES
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LIABILITIE~;
Accounts and other payables
Due to other funds
Accrued salaries and vacation
Total liabilities
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Capital Projects Funds
Combining Balance Sheet
December 31,1998
FUND BALANCES .
Reserved for special sales tax projects
Unreserved - designated for capital improvements
Total fund balances
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Total liabilities and fund balances
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. See notes to f:inancial statements.
89
Community
Development
$475,246
$475.246
Special Sales
Tax
$5,480,488
$5.480.488
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Capital Projects Funds
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. . ..
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31, 1998
REVENUES
Taxes
Use of money and property
Intergovemmental '
Cost reimbursements
Other
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Total revenues
EXPENDITURES
Capital ouday
Excess of revenues over (under) expenditures
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OTHER FINANCING USES
Operating transfers out
Excess of revenues over (under) expenditures and other
financing sources (uses)
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Fund balance~i, beginning of year, as previously reported
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Prior period adjustment
Fund balance:;, beginning of year, as restated
Residual equity transfer
Fund balance:l, end of year
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1-
See notes to financial statements.
01
Community
Development
$
780
780
780
780
244,053
244,053
$244.833
. Special Sales
Tax
$
304,154
275,866
580.020
781.982
( 201,962)
( 3.713)
( 205,675)
5,511,303
5,511,303
$5.305.628
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I Special . Special .
Sales Tax Sales Tax . Totals
Phase II Phase III 1998 1997
I $ $28,701,125 $28,701,125 $24,504,512
1,114,979 1,711,191 3,130,324 . 2,857,405
I 329,605
580,880 556,463 1,413,989 1,616,326
374 27.781 28.155 111.073
I 1.696.233 30.996.560 33.273.593 29.418.921
I 3.811.767 16.129.446 20.723.195 37.156.105
(2,115,534) 14,867,114 12,550,398 (7,737,184)
I ( 402.5ill 0.379.379) 0.785.647) 0.016.973)
I (2,518,089) 13,487,735 10,764,751 (8,754,157)
21,994,138 24,183,647 51,933,141 61,265,574
I 2.417.817 2.417.817 800.000
I 21,994,138 26,601,464 54,350,958 62,065,574
0,378.276)
I $19.476.049 $40.089.199 $65.115.709 $51.933.141
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AUGUSTA-RICHMOND COUNTY, .GEORGIA
Community Development Fund .
Statement of Revenues, Expenditures and
. Changes in Fund Balance (Deficit) - Budget (GAAPBasis) and Actual
. .
Year Ended December 31, 1998
(With Comparative Totals for the YearEnded December 31,1997)
See notes to financial statements.
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. AUGUST A,RICHMOND COUNTY, GEORGIA.
Special Sales Tax Fund
Statement of Revenues, Expenditures and
, Changes in Fund Balance - Budget (GAAP Basis) and Actual
, .
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997)
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ 150,000 $ 304,154 $ 154,154 $ 276,284
464.193 275.866 ( 188.327) 262.019
614.193 580.020 ( 34.173) 538.303
REVENUES
Use of money and property
Cost reimbursements
Total revenues
EXPENDITURES
Capital outlay
3,054.711
781.982 2.272.729
Excess of revenues over (under) expenditures (2,440,518) (201,962) 2,238,556
OTHER FINANCING USES
Operating transfers out .
(703.963) ( 3.713) 700.250
Excess of revenues over (under) expenditures
Hnd other financing uses $(3.144.481) (205,675) $2.938.806
Fund balance" beginning of year 5.511.303
Fund balance" end of year $5,305;628
See notes to financial statements.
94
122.300 .
416,003
( 48.110)
367,893
5.143.410
$5.511.303
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Sales Tax Phase II Fund
Statement of Revenues, Expendifures and
Changes in Fund Balance - Budget(GAAP Basis) and Actual
Year Ended December 31, 1998
, .
.' .
(With Comparative Totals for the Year Ended December 3i, i997)
E,xcess of revenues over (under)
(~xpenditures
Variance
Favorable 1997
Budget Actual (Unfavorable ) Actual
$ $ - $ $ 864
935,000 1,114,979 179,979 1,491,397
1,382,399 580,880 ( 801,519) 1,354,307
81.452 374 ( 81.078) 23.000
2.398.851 1.696.233 ( 702.618) 2.869.568
22.477.010 3.811.767 18.665.243 17.473.444
(20,078,159) (2,115,534) 17,962,625 (14,603,876)
543,971 - ( 543,971)
( 1.008.632) ( 402.555) 606.077
REVENUES
Taxes
Use of money and property .
Cost reimbursement
Other
Total revenues
EXPENDITURES
Capital outlay ,
OTHER FINANCING SOURCES (USES)
, Operating transfers in
Operating transfers out
E:xcess of revenues over (under)
l~xpenditures and other financing
~:ources (uses)
$(20.542.820)
(2,518,089)$18.024.731
(14,603,876)
Fund balance, beginning of year
21.994.138
36.598.014
Fund balance, end of year
$19.476.049
$ 21.994.138
See notes to financial statements.
95
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Special Sales Tax Phase In Fund
StatemeQ,t of Revenues, Expenditures and
'Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1998
(With Comparative Totals for the Year Ended December 31,1997),
Excess of revenues over (under)
l:xpenditures
Variance
Favorable ,1997
Budget Actual (Unfavorable ) Actual
$ 29,391,895 $28,701,125 $( 690,770) $24,503,648
1,250,000 1,711,191 . 461,191 1,089,724 .
2,059,917 556,463 (1,503,454)
27.781 27.781 . 12.552
32.701.812 30.996.560 0.705.252) 25.605.924
63.340.289 16.129.446 47.210.843 19.530.145
(30,638,477) 14,867,114 45,505,591 6,075,779
REVENUES
Taxes
Use of money and property
Cost reimhursement
Other
Total revenues.
EXPENDITURES
Capital outlay
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
( 1.920.224) (1;379.379)
540.845
( 968.863)
.Excess of revenues over (under)
<<:xpenditures and other finimcing
~iources (uses)
$(32.558.701) 13,487,735 $46.046.436
5,106,916
Fund balance, beginning of year, as previously
reported
24,183,647
19,076,731
Prior period adjustment
2.417'.817
Fund balance, beginningofyear, as restated
26.601.464
19.076.731
Fund balance, end of 'year
$40.089.199
$24.183.647
See notes to financial statements.
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Enterprise Funds
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Enterprise Funds are generally established if the intent of the governing body is that the cost of providing goods or
services is financed or recovered primarily through user charges or if the go'verning body has decided that periodic
detenrimation ofn:vemies earned, expenses incurred, and/or net income is appropriate for capital maintenance, public
poiicy; acc.)untability, or other purposes.
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Waste Management Fund - This fund accounts for the provision oflandfill services to residents and industries of the
County. All activities necessary to provide such services are accounted for in this fund including, but not limited to,
administrat ion, operations, billing and collection.
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Water and Sewer Fund - This fund accounts for the provision of water and sewer services to residents ofthe County.
All activities necessary to provide such services are accounted for in this fund, including, but not limited to,
administration, operations, maintenance, financing and related debt service and bitting and collection.
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Bush Field Airport Fund - This fund accounts for the operations of Bush Field Airport, the. only airport within the
. County from which service from the major airlines is available.
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Municipal Golf Course Fund - This fund accounts for the operation of the Municipal Golf Course, an l8-hole golf
course loc~!ted within the city limits.
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Transit Fund - This fund accounts for the operations of the Augusta Public Transit which provides scheduled bus service
within Richmond and Columbia counties.
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Daniel Field Airport Fund - This fund accounts for revenue and expenditures related to Daniel Field Airport.
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Old Govemment House Fund - This fund accounts for the operations of the Old Government House, a historic building
within the dty limits. The house is available for short-term rentals. .
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Newman Tennis Center Fund - This fund accounts for receipt and expenditures related to the operations at Newman
Tennis Center.
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AUGUST A-RICHMOND COUNTY, GEORGIA
Enterprise Funds
Combining Balance Sheet
December 31, 1998
ASSETS
CURRENT ASSETS
Cash and temporary investments
Investments
Receivablt:s (net of allowances for uncolIectibles)
Acconnts
Intere,t
Intergovernmental
Other
Prepaid expenses
Inventory
Due from other funds (current portion)
Total current assets
RESTRICTED ASSETS
Revenue bond cash and cash equivalents:
Construction account
Current debt service account
Issuance costs account
Sinking Fund
Customer deposits
Total restricted assets
PROPERTY, PLANT AND EQUIPMENT
(net of accuffii(Jlated depreciation).
OTHER ASS]~TS
Deferred hond issuance costs
Revenue bond discount
Long-ternl portion - due from other funds
Total other assets
Total assets
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Waste
. Management
Water
and Sewer
Bush Field
Aimort
$ 915,098 $ 4,334,291 $ '4,716,490
1,213,322
790,959
1.706.057
2,357,141 477,792
23,402 115,098
337,814
1,279,853 98,317
402.811
9.208.009 6.148.322
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I Old Newman
Municipal Daniel Field Government Tennis Totals
Golf Course Transit Airport House Center 1998 1997
I $ 455 $ 1,150 $330,829 $ 19,678 $7,447 $ 10,325,438 $ 14,499,831
- 1,213,322 1,149,960
I 15,335 3,641,227 ' 3,796,814
2,336 140,836 36,374
71,871 . 409,6'85 885,018
I 127,304 -
6,500 6,500 . 4,935
4,366 167,287 1,549,823 1,330,529
I 34.238 18.551 - 455.600 420.248
-
39.059 280.694 333.165 19,678 7.447 17.742.431 22.251.013
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1,668,522 46,140,609 42,149,835
I 2,326,961 2,324,792
34,100 151,690 88,451
83,372 1,931,4p 1,355,421
I - 52.167 47.300
-
1.785.994 - 50.602.854 45.965.799
-
I 785.526 3.496.920 96.635 173.002 - 181.345.600 170.641.811
-
I 1,237,499 1,365,516
1,622,109 1,789,913
- 1.358.201 1.761.012
-
I - 4.217.809 4.916.441
-
$2.610.579 $3.777.614 $429.800 $192.680 $7.447 $253.908.694 $243.775.064
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I 100 Continued on following page.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Enterprise Funds
Combining Balance Sheet - Continued
December 31, 1998
. LIABILITIES AND FUND EQVITY
CURRENT I.IABILITIES
Accounts and other payables
Accrued interest
Due to other funds
Accrued ~:alaries and vacation
Notes payable - current
Capital leases payable - current
Jlotal current liabilities
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CURRENT UABILITIES (payable from restricted assets).
Accrued revenue bond interest
Revenue bonds payable - current
Customer deposits
Total current liabilities (payable from restricted assets)
LONG-TERM LIABILITIES
Revenue bonds payable
Notes payable
Certificates of Participation
Closure/postclosure accrual
Total long-term liabilities
Total liabilities
FUND EQUrry
Contributl~d capital
Retained earnings (deficits)
Reserved for revenue bond debt
Unre:;erved
Total retained earnings (deficits)
Total fund equity
Total liabilities and fund equity
See notes to financial statements.
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. Waste Water Bush Field
Management and Sewer Airport
$ 165,928 $ 996,597 $ 168,032
1,368,424
.1,114,306 802,663
51,170 330,669 100,297
989,616
2.501 .28.603
219.599 4.828.215 1.070.992
5,926
1,115,000 75,000
52.167
52.167 1.1 15.000 80.926
66,60 I ,543 250,000
18,877,321
5.637.158
5.637.158 85.478.864 250.000
5.908.924 91.422.079 1.40 1.918
1.741.644 41.896.587 10~980.252
1,735,377
690.767 74.108.497 17.004.529
690.767 74.108.497 18.739.906
2.432.411 116.005.084 29.720.158
. $8.341.335 $207.427.163 $3 1.122.076
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. AUGUSTA-RICHMOND COUNTY, GEORGIA
Enterprise Funds
CombiniIig Statement of Revenues, Expenses
and Changes in Retained Earnings (Deficits)
NONOPERATING REVENUES (EXPENSES)
Interest n:venue 16,896 202,255 533,458
Other revenue 78,169 4,861,794 14,097
Interest expense (4,343,131) ( 20,528)
Intergovernmental revenue 28,976 4,734.359 615.555
Net nonoperating revenues (expenses) 124.041 5.455.277 1.142.582
Income (loss) before operating transfers 1,250, I 00 13,389,990 1,825,635
Operating trar,sfers in 374 3,565,394 33,077
Operating transfers out ( 361.016) (7.265.394) ( 113.211)
Net income (loss), 889,458 9,689,990 1,745,501
Retained earnings (deficits), beginning of year, as previously
reported ( 198,691) 64,418,507 16,994,405 .
Prior period adjustment
Retained earnings (deficits), beginning of year, as restated
( 198,691) . 64.418.507
16.994.405
Retained earnings (deficits), end of year
$ 690.767$74.108.497
$18,739,906
See notes to financial statements
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AUGUSTA-RICHMOND COUNTY, GEO;RGIA
,Enterprise Funds
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· Combining Statement of Cash Flows
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Year Ended December 31, 1998
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Cash flows Cr.om operating activities.
Operating income (loss)
Adjw;tments to reconcile' operating income (loss) to net cash.
provided by operating activities:
Depreciation
AmortiZation
Net change in assets and liabilities:
Accounts receivable
Intergovernmental receivable
Other receivable
Prepaid expenses
Inventory
Due from other funds
Other assets
Accounts payable
Accrued salaries and vacation
Due to other funds
Customer deposits
Closure/postclosure accrual :
Net cash provided (used) by operating activities
Cash flows from noncapital financing activities
Other revenue
Intergovemmental revenue
Operating transfers (net)
Net cash provided (used) by noncapital financing activities
Cash flows from capital and related financing activities
AcquisiticlO and construction of capital assets
Principal paid on revenue bonds
Principal paid on capital leases
Principal paid on notes payable
Proceeds itrom revenue bonds
Bond issuance costs
Payments on refund debt escrow
Proceeds :from certificates of participation,
Interest paid'
Contributed capital
Net cash provided (used by) capital and related
ifinancing activities
Cash flows from investing activities.
Interest received
Purchase of investment
Net cash provided (used) by investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end of year
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See notes to financial statements.
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Waste
Management
$1,126,059
912,385
( 288,038)
( 149,781)
( 29,192)
( 728,528)
4,867
839,629
1.687.401
78,169
28,976
( 360.642)
( 253.497)
( 530,001)
( 834)
Water and
Sewer
Bush Field
Airport
$ 7,934,713 $
683,053
. 5,250,743 927,439
579,625
471,994 ( 21,673)
3,294
11,565. ( 114,374)
( 217,344) 35,677
367,459
207,980 ( 128,680)
( 195,585) ( 50,310)
( 688,857) ( 921,637)
13.354.834 780.248
4,861,794 14,097
4,734,359 615,555
( 3.700.000) ( 80.134)
5.896.1 53 549.518
(13,788,314) (3,098,089)
( 1,075,000) ( 70,000)
( 781,556)
( 4,550,780) ( 21,569)
( 530.835) (20.195.650) (3.189.658)
16,896 202,255 533,458
( 63.362)
16.896 138.893 533.458
919,965 ( 805,770) (1,326,434)
47.300 53.484.888 6.462.790
$ 967 .265 $ 52.679.118 $ 5.136.356
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"
Internal Service Funds
Internal service funds are used to account for goods or services provided by a central service department or agency to
other departments, agencies, or component units of the governmental unit, or to other unrelated governmental units,
.' usually on a cost reimbursement basis.
Risk Mana':!ement Fund - This fund accounts for the receipt and disbursement of worker's compensation Claims,
settlement exposure and damage expense claims, unemployment benefits, commercial insurance premiums, bond on
certain ernployees and elected officials and employee insurance benefits for health and dental claims.
Fleet Operations Fund - This fund accounts for the operation and maintenance of County vehicles. The Fund bills other
County funds at amounts that will approximately recover all the cost of the services provided.
Central Services Fund - This fund accounts for maintenance and printing services provided to other County funds. The
Fund bills other County funds at amounts that will approximately recover all the cost of the services provided.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Internal Service Funds
Combining Balance Sheet
December 31, 1998
See notes to financial statements.
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AUGUSTA-RICHMOND CpUNTY, GEORGIA
Internal Service Funds
Combining Statement of Revenues, Expenses and
Changes in Retained Earnings (Deficits)
OPERATING REVENUES
Charges and fees
Total operating revenues
Year Ended December 31,1998
Risk Fleet Central Totals
Management Operations Services 1998 1997
,$ 7.655.062 $3.659.240 $.:....-..::..- $11.314.302 $10.961.336
7.655.062 3.659.240 - 11.314.302 10.961.336
-
2 I 5,889 215;889 201,843
2,414 87,182 89,596 105,473
1,220 100,309 101,529 12,100
7,664 .9,325 16,989 4,670
163,835 3,376,698 3,540,533 3,798,932
39,834 83,347 123,181 202,685
25,668 15,127 40,795 54,617
11.444.308 - 11.444.308 12.199.202
-
11.900.832 3.671.988 - 15.572.820 16.579.522
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(4,245,770) ( . 12,748) (4,258,518) (5,618,186)
OPERATING EXPENSES
, Personal Sl~rvices
Utilities and telephone
Maintenance and repairs
Materials :md supplies
Professional services .
Other
Depreciation
Risk benelfit charges
Total operating expenses
Operating loss
NONOPERATING REVENUES (EXPENSES)
Interest revenue
Other revenue
Interest expense
Income (loss) before operating
transfers
6,380
236,447 1,750
( 51.882) ( 68.277)
(4,067,573) (5,684,713)
4,364,639 4,343,253
( 7.779) ( 79.219)
289,287 (1,420,679)
436.003 1.856.682
$ 725.290 $ 436.003
Operating transfers in
Operating transfers out
Net income (loss)
Retained earnings (deficits), beginning of year
. L..2)
$( 7)
Retained earnings (deficits), end of year
See notes to financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Internal Service Funds
. Comb,ining Statement of Cash Flows
Year Ended December 31, 1998
, Risk Fleet
Management Operations'
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Totals
1998 1997
Central
Services
Cash flows from operating activities
Operating 'loss $(4;245,770) $(12,748) $ - $(4,258,518) $(5,618,186)
Adjustments to reconcile operating loss to net
cash provided (used) by operating activities:
Depredation 25,668 15,127 40,795 54,617
Net change in assets and liabilities:
Accounts receivable ( 430) ( 430) 196,796
Prepaid expenses 232,796
Inventory (73,561) ( 1,903) ( 75,464) ( 102,282)
Due from other funds 1,510,237
Accounts payable. 334,528 72,051 (44,524) 362,055 ( 250,972)
A ccrued salaries and vacation ( 9,348) 2,608 ( 6,740) ( 74,394)
Due to other funds 11.862 11.862 (1,213,654)
Net cash provided (used) by operating
~Ictivities (3.895.352) 3.477 (34.565) (3,926.440) (5,265,042)
Cash flows from noncapital financing activities
Other reve:nue 207,380 29,067 236,447 1,750
Operating transfers (net) 4.364.639 ( 7,779) 4.356,860 4.264.034
Net cash provided by operating
lIoncapital financing activities 4.572.019 2 1.288 4.593.307 4.265,784
Cash flows from capital and related financing
activities
Acquisition: of capital assets ( 158,776) (25,052) ( 183,828) ( 28,455)
Interest paid ( 51.882) ( 51.882) ( 68.277)
Net'cash used by capital and related
ilinancing activities ( 210.658) (25.052) 235.710) ( 96.732)
Cash flows from investjng activities
Intenist received 6,380 6,380
Net increase (decrease) in cash and cash equivalents 466,009 6,093 (34,565) , 437,537 (1,095,990)
Cash and cash equivalentS, beginning of year 1.220,784 408.817 34.565 1.664.166 2,760.156
Cash and cash equivalents, end of year $ 1.686,793 $414,910 $ - $ 2.101.703 $ 1.664,166
See notes to financial statements.
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Trust and Agency Funds
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Fiduciary funds are used to account for assets when a governmental uniUs functioning either as a trustee or as an agent
for. another party. Because the CountY is functioning in a fiduciary capacity, the authority to employ, dispose of, or
otherwise u,e the assets is not determined by a legislative body or oversight board, but by the public laws and private
'. agreemerits that created the trustee or agency relationship.
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Agency Funds - An agency fund is created to act as custodianfor other funds, governmental units, or private entities.
Assets are TI~corded by the agency fund, held for a period of time as determined by legal contract or circumstances, and
then returnf:d to their owners. The County utilizes agency funds to account for the following:
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Tax Commiissioner - This fund accounts for tax billings, collections and remittances made by the Tax Commissioner
on behalf of the County and other governmental agencies.
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Probate Jud~ - This fund accounts for the receipt and disbursement of licenses and other fees collected by the Probate
Judge.
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Sheriff s Department - This fund accounts for the receipt and disbursement of funds collected by the department from
individuals posting bond.
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Civil Court - This fund accounts for the receipt and disbursement of court-ordered fines, fees and garnishments made
on behalf of third parties and traffic violation fines.
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Clerk of Court - This fund accounts for the receipt and disbursement of court-ordered fines and fees made on behalf of
third partie~;.
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. Deferred Compensation - This fund accounts for monies voluntarily deducted from employee's pay checks which is then
invested for the employee's future use.
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Expendable Trust Funds - Those trust funds whose principal and income may be expended in the course o(their
designated ,)perations so that they are depleted by the endoftheir designated life. An expendable trust fund is accounted
for in the same manner as governmental funds. '
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Joseph R. Lamar Fund - This fund accounts for the receipt of investment earnings from the Joseph R. Lamar Principal
Fund and payment of the annual award.
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Perpetual Care Fund ~ This fund accounts for monies collected from sale of perpetual care contracts at County-owned
. cemeteries after October 1, 1970, as weB as receipt of investment earnings on aB perpetual care investments and
payment of cemetery rnaintenance expenditures.
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Nonexpenc1able Trust Funds - Trust funds that allow the earnings to be used to achieve the objectives of the fund, but
require that the principal be preserved intact. J:.. noriexpendable trust fund is accounted for in essentially the same
. manner as :1 proprietary fund.
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Joseph R. Lamar Fund - This fund accounts for monies provided by a private donor to finance awards for children
attending Joseph R. Lamar School. The principal amount of the gift is to be maintained intact and invested. Investment
earnings are used for the awards.
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Perpetual Care Fund - This fund accounts for monies collected from the sale of perpetual care contracts at County-
owned cemeteries before October 1, 1970. The principal must be maintained intact and invested. Investment earnings
are used for cemetery maintenance.
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,Pension Trust Funds - Pension trust funds account for the assets ofthe County's employees' retirement plans.
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1945 Pension Trust Fund - This fund accounts for tIi,e accumulation of resourc~s to be used for retirement annuity
payments to participants of the 1945 Plan at appropriate amounts and times in the future. Resources are contributed by
the CountY at amounts determined using actuarial assumptions and calculations. Resources contributed by employees
are based Oll a percentage of an individual's gross salary.
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1977 Pensi,on Trust Fund - This fund, accounts for the accumulation of resources to be used for retirement annuity
payments to participants of the 1977 Plan alappropriate amounts and times in the future. Resources are contributed by
the County at amounts determined using actuarial assumptions and calculations. Resources contributed by employees
are based on a percentag~ of an individual's gross salary.
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General Retirement Fund - This fund accounts for contributions to the County's pension plan that are to be used for
retirement payments at appropriate amounts and times in the future.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
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Trust and Agency Funds
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Combining Balance Sheet
. December 31, 1998
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ASSETS
Cash and ,cash equivalents .
Investments
Receivables:
Taxes
Inter,~st
Other
Restricted investments:
Deferred compensation
Real estate
Due from other funds
Agency Funds
Tax Civil Clerk of Deferred
Commissioher Probate Sheriff Court Court Compensation
$ 1,829,598 $20,860 $919,385 $314,719 $3,484,091 $
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10,370,525
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6,372,437
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Total assets
$12,200.123
$20,860
$919,385
$314,719 $3.484,091 $6,372.437
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,LIABILITIE~; AND FUND BALANCES
LIABILITIES
Accounts payable $ $ $ $ $ $
Due to oth.ers 1,204,393 6,423 919,385 171,260 1,871,290
Due to oth.er funds 625,205 14,437 143,459 1,612,801
Uncollected taxes 10,370,525
Deferred compensation benefits
payable - - 6,372.437
- -
Total liabilities 12.200.123 20,860 919,385 314,719 3.484.091 6,372.437
FUND BALANCES (DEFICITS)
Reserved for special purposes
Reserved for employees' pension
benefits
Unreserved - -
-
Total fund balances
(deficits) - - .
- - -
Total liabilities and fund
balances (deficits) $12.200.123 $20.860 $919,385 $314,719 $3,484,091 $6,372.437
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See notes to financial statements.
115
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Exoendabl,~ Trust Funds Nonexoendable Trust Funds ' Pension Trust Funds
Joseph R. Perpetual Joseph R. Perpetual 1945 1977 General Totals
Lamar " Care Lamar Care Plan Plan Retirement 1998 1997
$ - $551,127 $5,350 $338,625 $ 1,151,334 $2,119,641 $ 2,665,346' $ 13,400,076 $8,982,206
12,083,466 7,857,151 67,971,229 87,911,846 . 82,570,085
10,370,525 8,895,001
5,304 5,304 8,327
6,678
6,372,437 5,179,085
975,095 975,095 975,095
- - - 600.000 600.000 1.115.361
- - -
$~ $556.431 $5.350 $338.625 $13,834.800 $9.976.792 $71,611,670 $119.635.283 $107,731.838
$ - $ 1,972 $ $ $ $ 1,765 $ - $ 3,737 $ 4,758
4,172,751 . 2,735,863
350 58,258 453,903 2,908,413 1,714,732
10,370,525 8,895,001
- - - - 6.372.437 5.179,085
- - - -
350 .-!.2.7l - - 58.258 1. 765 453.903 23.827 .863 18.529.439
- -
(350) 554,459 5,350 338,625 898,084 862,966
71,157,767 71,157,767 66,391,882
- - - 13.776,542 9,975.027 23.751.569 21.947,551
- - -
(350) 554.459 5.350 338.625 13.776.542 9.975.027 71.157.767 95.807.420 89.202,399
$ - $556.431 $5.350 $338,625 $13.834.800 $9,976.792 $71.611.670 $119.635.283 $107.731.838
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AUGUSTA-RICHMOND COUNTY,GEORGIA
Agency Funds'
, Combining Stat~ment of Changes in Assets and Liabilities
ASSETS
$ 18.255 $ 194.810 $ 192.205 $ 20.860
LIABILITIES .
$ 5,700 $ 25,888 $ 25,165 $ 6,423
12.555 168.922 167.040 14.437
$ 18.255 $ 194.810 $ 192.205 $ 20.860
ASSETS
$ 792,997 $ 2,906,655 $ 2,780,267 $ 919,385
390.315 390.315'
$1.183.312 $ 2.906.655 $ 3.170.582 $ 919.385
LIABILITIES
$1.183.312 $ 2.906.655 $ 3.170.582 $ 919.385
Year Ended December 31, 1998
Tax Commissioner
December 31,
1997 Additions
ASSETS
$ 734,010 $ 98,473,754
8.895.001 99.949.278
$9.629.011 $198.423.032
LIABILITIES
$ 502,301 $ 63,769,430
231,709 34,704,284
8.895.001 99.949.278
$9.629.011 $198.422.992
Cash
Taxes receivable
Total assets
Due to otht:rs
Due to other funds
Uncollected taxes
Total liabilities
Probate
Cash
Due to othl~rs
Due to oth'~r funds
Total liabilities
Sheriff
Cash
Due from other funds
Total assets
Due to oth ers
See notes to financial statements.
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December 31,
Deductions 1998
$ 97,378,166 $ 1,829,598
98.473,754 10.370.525
$195.851.920 $12.200.123
$ 63,067,338 $ 1,204,393
34,310,788 625,205
98.473.754 10.370.525
$195.851.880 $12.200.123
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AUGUSTA-RICHMOND COUNTY, (;EORGIA .
Agency Funds
Combining Stateme'ntof Changes in Assets and Liabilities - Continued
Year Ended December 31, 1998
Total liabilities
December 3 I, December 3 1,
1997 Additions Deductions 1998
ASSETS .
$ 287,634 $ 2,176,280 $2,149,195 $ 314,719
25.046 25.046
$ 312.680 $ 2.176.280 $2.174.241 $ 314.719
LIABILITIES
$ 173,737 $ 326,778 $ 329,255 $ 171,260
138.943 1.849.502 1.844.986 143.459
$ 312.680 $ 2.176.280 $2.174.241 $ 314.719
ASSETS,
$1.281.558 $10.729.751 $8.527 .218 $3.484.091
LIABILITIES
$ 870,813 $ 5,031,460 $4,030,983 $1,871,290
410.745 5.743.291 4.541.235 1.612.801
$1.281.558 $10~774.751 $8.572.218 $3.484.091
ASSETS
$5.179.085 $ 1.738.627 $ 545.275 $6.372.437
LIABILITIES
$5.179.085 $ 1.738.627 $ 545.275 $6.372.437
Civil Cour!
Cash
Due from other funds
Total assets
Due to others
Due to othl~r funds
Total liabilities
Clerk of Court
Cash
Due to oth'~rs
Due to oth~r funds
Deferred Compensation
Restricted investments
Deferred compensation benefits payable
See notes to fmancial statements.
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Continued on following page
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AUGUSTA-RICHMOND COUNTY,' GEORGIA
. Agency Funds
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Combining Statement of Changes in Assets and Liabilities - Concluded
Totals
Cash'
Taxes receivable
Due from c,ther funds
Restricted investments
Total assets
Due to others
Due to othc:r funds
'Uncollected taxes
Deferred compensation benefits payable
Total liabilities
See notes to fmancial statements.
Year Ended December 31,1998 '
December 31,
1997 Additions
Deductions
ASSETS
$ 3,114,454 $114,481,250 $111,027,051
8,895,00 I 99,949,278 98,473,754
415,361 415,361
5.1 79.085 1.738.627 545.275
$17.603.901 $216.169.155 $210,461,441
LIABILITIES
$ 2,735,863 $ 72,060,211 $ 70,623,323
793,952 42,465,999 40,864,049
8,895,001 99,949,278 98,473,754
5.1 79.085 1.738.627 545.275
$17.603.901 $216.214.115 $210.506.401
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December 31,
1998
$ 6,568,653
10,370,525
6.372.437
$23.311.615
$ 4,172,751
2,395,902
10,370,525
6.372.437
$23.311.615
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AUGUSTA~RICHMOND COUNTY, GEORGIA
Expendable Trust Funds
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances (Deficit)
Year Ended December 31,1998
Joseph R. Perpetual Totals
Lamar Care 1998 1997
REVENUl~S
Use of money and property $ $ 51;344 $ 51,344 $ 25,173
Other - 1.062 . . 1.062 870
-
Total revenues - 52.406 52.406 26.043
-
EXPENDITURES
Operating supplies and materials 17,288 17,288 11,288
Other 175 175 175
Total expenditures 175 17.288 17.463. 11.463
Excess of revenues over (under)
expenditures (175) 35,118 34,943 14,580
OTHER FINANCING SOURCES
Operating transfers in - 34.948
-
Excess of revenues over (under)
expenditures and other financing sources (175) 35,118 34,943 49,528
Fund balances (deficit), beginning of year, as previously
reported (175) 519,341 519,166 455,120
Prior period adjustment - 14.518
-
Fund balances (deficit), beginning of year, restated (75) 519.341 519.166 469.638
Fund balances (deficit), end of year $(350) $554.459 $554.109 $519.166
See notes i:O financial statements.
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Nonexpcndable Trust Funds,
Combining Statement of Revenues, Expenses and
Changes in Fund Balances
OPERATING EXPENSES
Operating income
Operating transfers out
Net income.
Fund balances, beginning of year
Fund balances, end of year
See notes to financial statements.
Year Ended December 31, 1998
Joseph R.
Lamar
Perpetual
Care
$ ---1.ll $
--1.ll
175
175
Totals:
. 1998 1997
$ '175
175
175
175
$ 35.123
35.123
35,123
(34.948)
175
5.175 338.625 343.800 343.625
$5.350 $338.625 $343.975 $343.800
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Pension Trust Funds
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. . .
, Combining Statement of Revenues, Expenses and
Changes 'in Fund Balances
. Year Ended December 31,1998
1945 1977 General Totals
Plan Plan Retirement 1998 1997
. OPERATING REVENUES .
Contributions $ 8,604 $1,955,358 $ 380,871 $ 2,344,833 $ 1,887,588
Interest 1.119.347 484.186 8.042.005 9.645.538 13.171.542
Total revenues 1.127.951 2.439.544 8.422.876 11.990.371 15.059.130
OPERA T1NG EXPENSES
Administration 104,362 281,351 550,288 936,001 729,163
Benefit payments 932,191 410,251 3,824,808 5,167,250 4,785,513
Refunds 136.691
Total operating expenses 1.036.553 691.602 4.375.096 6.1 03.25 1 . 5.651.367
Operating income 91,398 1,747,942 4,047,780 5,887,120 9,407,763-
Operating transfers in 774,040 774,040 947,525
Operating transfers out 26.165) 9.157) ( 55.935) ( '. 91.257) 284.695)
Net income 65.233 1.738.785 4.765~885 6.569.903 10.070.593
Fund balances, beginning of year,
as previously reported 13,711,309 8,236,242 66,391,882 88,339,433 70,378,891
Prior period adjustment 7.889.949
Fund balances, beginning of year, restated 13.711.309 8.236.242 66.391.882 88.339.433 78.268.840
Fund balances, end of year $13.776.542 $9.975.027 $71.157.767 $94.909.336 $88.339.433
See notes to fmancial statements.
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AUGUSTA-RICHMOND COUNTY; GEORGIA
Nonexpendable Trust Funds
Combining Statement of Cash Flows
Year Ended December 31, i998
See notes to financial statements.
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Compliance Section,
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INDEPENDENT AUDI1;'ORS' REPORT ON SCHEDULE OF ExPENDITURES
OF FEDERAL AWARDS
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To the Board of Commissioners
. Augusta-Richmond County ,
Augusta-Richmond County, Georgia
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We have audited the general-purpose fmancial statements of Augusta-Richmond County, Georgia, as of and for the year
ended Del:ember 31, 1998, and have issued our report thereon dated July 30, 1999~ These general-purpose fmancial
statement; are the responsibility of the Augusta-Richmond County's management. Our responsibility is to express an
opinion 011 these general-purpose fmancial statements baseCton our audit.
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We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
. Those standards require that we plan and perform the audit to obtaiil reasonable assurance about whether the financial
statement; are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
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In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the
financial position of Augusta-Richmond County, Georgia, as of December 31, 1998, and the results of its operations
and the cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity
with generally accepted accounting principles.
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In accordance with Government Auditing Standards, we have also issued our report dated July 30, 1999 on our'
consideration of Augusta-Richmond County's internal control over fmancial reporting and our tests of its compliance
with certain provisions of laws, regulations, contracts and grants.
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Our audit was conducted for the purpose offorming an opinion on the general-purpose financial statements of Augusta-
Richmoncl County, Georgia taken as a whole. The accompanying schedule Of expenditures of federal awards is
presented forpurposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part ofthe general-purpose
financial ~.tatements. Such information has been subjected to the auditing procedures 'applied in the audit of the general-
purpose flnancial statements and; in our opinion, is fairly stated, in all material respects, in relation to the general-
purpose tinancial statements taken as a whole. .
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Augusta, Georgia
July 30, 1999
". j 'i '() L I llJlt~vJ L. t /!
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AUGUSTA-RICHMOND COUNTY, GEORGIA
Schedule of Expenditures of Federal Awards
Year Ended December 31,1998
Federal Grantor / Federal Agency or
Pass-through Grantor / CFDA Pass-through Federal
Program Title Number Number Expenditures
U.S. Department ofHOlising and Urban Development
Direct Programs
. Community Development Block Grant 14.218 B-98-MC-13-0003 $2,734,393
Emergency Shelter Grant 14.231 S-98-MC-13-0004 62,764
Home Grant 14.239 M-98-MC-13-0206 287.155
Total U.S. Department of Housing and Urban
Development .3.084.312
U.S. Depa:rtment of Justice
Direct Programs
COPS Ahead 16.710 95-CC-WX-0135 1,214,470
Local Law Enforcement Block Grant 16.592 96-LB- VX-2759 121,249
16.592 97-LB- VX-5235 62,084
Pass-through from the Office of the Governor
Criminal Justice Coordinating Council
Drug Control and System Improvement
. Formula Grants 16.579 B97-8"003 88,508
Victims Assistance Grants 16.575 98-V A-GX-0013 42,551
Violence Against Women 16.588 VW-96-48 69,832
Executive Office for Weed and Seed 16.595 9-W007-GA-WS 5.464
Total U.S. Department of Justice 1.604.158
U.S. Department of Transportation
Direc1 Programs
Urban Mass Transportation Capital and Operating
Assistance Grants 20.507 GA-90-X093 139,731
20.507 GA-90-XI02 18,778
20.507 GA-90-XI12 47,021 ,
Airport Improvement Program Grants 20.106 3-13-0011-17 301,610
20.106 3-13-0011-18 314.998
Total U.S. Department of Transportation '822.138
U.S. Depa)ctment of Commerce
Passed through Defense Adjustment Savannah River
Plant
Small Business Incubator 11.302 04-49-04242 492.352
Total $6.002.960
Note: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting.
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AUGUSTA~RICHMOND COUNTY, GEORGIA
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Summary Schedule of Prior Audit Findings
. Y e~r Ended December 31, 1998
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U.S. Department of Housing and Urban Development
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Findings ill Relation to.the Audit of the Financial Statements
None
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Findings fi)r Federal Awards
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. None
U.S. Department of Transportation Federal Aviation Ad~inistration
Findings in Relation to the Audit of the Financial Statements
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None
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Findings fm Federal Awards
None
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JREPOgT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
. COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED.
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
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To the B(lard of Commissioners
Augusta-Richmond County
Augusta-Richmond County, Georgia
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, . We have audited the fmancial statements of Augusta-Richmond County as of and for the year ended December 31,
1998, and have issued our report thereon dated July 30; 1999. We conducted our audit in accordance with generally
. accepted auditing standards and the standards applicable to financial audits contained in Government Auditing
S/andardr, issued by the Comptroller General of the United States. .
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Comoliance
As part of obtaining reasonable assurance about whether Augusta-Richmond County's financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions oflaws, regulations, contracts and
grants, noncompliance with which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that
are required to be reported under Government Auditing Standards.
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Internal Control over Financial Reoorting
In planning and performing our audit, we considered Augusta-Richmond County's internal control over financial
. reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the fmancial
statements and not to provide assurance on the internal control over fmancial reporting. Our consideration of the
internal control over fmancial reporting would not necessarily disclose all matters in the internal controtover financial
reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of
one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in
amounts lhat would be material in relation to the fmancial statements being audited may occur and not be detected within
a timely period by employees in the normal course of performing their assigned functions.' We noted no matters
involving the internal control over financial reporting and its operation we consider to be material weaknesses.
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This report is intended for the information of the audit committee, management and federal awarding agencies and pass-
through tmtities. However, this report is a matter of public record and its distribution is not limited.
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Augusta, Georgia
July 30, 1999
Utft7 B-efta<% rftMt,<?()L. i'l?
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JREPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ON
COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
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To the Board of Commissioners .
Augusta-Richmond County
Augusta-R.ichmond County, Georgia
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Compliance ,
We have audited the compliance of Augusta-Richmond County, Georgia with the types of compliance requirements
described in the u.s. Office of Management and Budget (OMB) Circular A-I33 Compliance Supplement that are
. .
applicable to each of its federal programs for the year ended December 31, 1998. Augusta-Richmond County's major
federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings
and questioned costs. Compliance with the requirements ofIaws, regulations, contracts and grants applicable to each .
of its major federal programs is the responsibility of Augusta-Richmond County's management. Our respqnsibility is
to expres:i an opinion on Augusta-Richmond County's compliance based on our audit.
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We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards
applicable to fmanciill audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States; and OMB Circular A-l33, Audits of States, Local Governments, and Non-Profit Organizations. Those
standards and OMB Circular A.,. I 33 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could have a direct and
materiall~ffect on a major federal program occurred. An audit includes examining, on a test basis, evidence about
Augusta-Richmond' County's compliance with those requirements and performing such other procedures as we
consideTf:d necessary in the circumstances. We believe that our audit provides a reasonablebasis for our opinion. Our
audit does not provide a legal determination on Augusta-Richmond County's compliance with those requirements.
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In our opinion Augusta-Richmond County complied, in all material respects, with the requirements referred to above
that are applicable to ei.lch of its major federal programs for the year ended December 31, 1998. '
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Internal Control Over Compliance
The management of Augusta-Richmond County is responsible for establishing and maintaining effective internal ,control
over compliance with requirements oflaws, regulations, contracts and grants applicable to federal programs. In planning
and performing our audit, we considered Augusta-Richmond County's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over
compliance in accordance with OMB CircularA-133.
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Our conHideration of the internal control over' compliance would not necessarily disclose all matters in the internal
control that might be material weaknesses. A material weakness is a condition in which the' design or operation of one
or more ,of the internal control components does not reduce to a relatively low level the risk that noncompliance with
applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal
program being audited may occur and not be detected within a timely period by'employees in the normal course of
performing their assigned functions. We noted no matters involving the internal control over compliance and its
operation that we consider to be material weaknesses.
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, This report is intended for the information ofthe audit committee, management and federal awarding agencies andpass-
through entities. However, this report is a matter of public record and its distribution is not limited.
Augusta, Georgia
July 30, 1999 .
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{/{/LR-7 6.epcu4 / 11'~.. J"
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AUGUST A-RICHMOND COUNTY
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Schedule of Findings
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Ye~r Ended December 31,1998
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Summary of the Auditor's Results
. .
1. The in dependent auditor's report on the financial statements expressed an unqualified opinion.
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2. There were no reportable conditions in interna] control over financial reporting disclosed in the audit of the
financial statements.
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.3. The audit did not disclose any material noncompliance matters in relation to the financial statements.
4.. There were no reportable conditions in internal control over compliance applicable to major, programs.
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5. The report on compliance for major programs expressed an unqualified opinion.
6. The audit disclosed no immaterial instances of noncompliance.
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7. The major programs of Augusta-Richmond County included in the audit were:
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a. U,S. Dept. ofHUD.- Community Development Block grants - CFDA 14.218
b. U,S. Dept. of Justice - COPS AHEAD Grant - CFDA 16.710
c. U.S. Dept. of Transportation - Airport Improvement Program - CFDA 20.106
d. U ,S. Dept. of Commerce - Small Business Incubator - CFDA 11.302
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8. The threshold for distinguishing Types A and B programs was $300,000.
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Findings in Relation to the Audit of the Financial Statements
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None
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Findings for Federal Awards
None
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