HomeMy WebLinkAbout SOLID WASTE RECOMMEDNATION FEES
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The Solid Waste Department makes the following recommendations to the Commission for
their review and approval.
1. Based on the bids and the review, award contracts keeping the current service levels.
Allow the Solid Waste Department along with the haulers to amend contract language to
fit the adjustments to current services. Charge customers $23.00 per month for the first
service and every service there after. An addi!ional cart shall be charged at $5.00 per
month per cart.
2. Charge vacant lots at 33% of the monthly fee to cover clean-up efforts. This would equate
to $7.60 per month. '
3. Charge customers a rate of $65 per lost, stolen, or damaged/destroyed cart.
4. Award a contract to Augusta Disposal for their current serVice area.
5 . Award a contract to Inland Services for their current service area.
6. Award a contract to Advanced Disposal for their current service area contingent upon the
following;
a. They settle any outstanding monetary issues with subcontractors prior to September
30,2005.
b. They accept the contract in its negotiated fashion (as written) with all
subcontractors intact by September 30, 2005. (see letter from Advanced Disposal)
Should Advanced Disposal or any of its subcontractors not be able to perform under the
contract or meet the above two requirements, it is suggested that one of the following be
done;
a. Offer the service area to the lowest bidder(s).
b. Place this service area out to bid under an emergency RFP.
7. Since Waste Management did not bid, it is recommen~ed that Waste Management's
territory be given to the lowest bidder as an amendment after the contracts have been
awarded.
8. Once contracts are awarded, offer amendments to the lowest bidder(s) for additional
service areas that have not been included in the existing contract.
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APPRO~f:::::i1)
SEP 2 0 2005
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9. Award a contract not to exceed $350,000 to a firm approved by procurement for
professional services related to the implementation of this contract. This would include
items such as;
a. Staffing/HR Issues
b. Public information campaign - design and implement
c. Contract Writing
d. Ordinance Updates
e. Generation of policy and procedures
f. Billing/collections system implementation
g. Single stream RFP and implementation
h. Finalize cart RFP and implementation
1. Implementation of contract.
This contract could be initially paid by the landfill as a loan, and repaid at an additional
$100,000 per year above and beyond the disposal amount. It would spread the costs over
3.5 years.
10. Ifno action is taken on 1-9, provide direction and approval to get a 6 month extension
from all haulers. If any hauler chooses not to participate in an extension, authorize the
Solid Waste Department to place that haulers service area out as an emergency RFP, at a
service level dictated by commission.
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Current Service
Inland Services Augusta Disposal Advanced Disposal
Twice Per Week
Garbage $7.91 $9.90 $7.69
Once Per Week
Recycling $2.32 $1.15 $1.60
Yard Waste $2.87 $1,75 $3.75
Bulk Waste $1.35 $0.95 $0.59
Additional Services
Cart Rental Fee $0.10 $0.75 $1.25
Contractors Sub-total $,14.55 $14.50 $14.88
Overhead Costs
Disposal $4.41 $4.41 $4.41
Overhead $1.85 $1.85 $1.85
Bad Debt $1.05 $1.05 $1.07
IDC $0.24 $0.24 $0.24
Contingency $0.48 $0.48 $0.48
Overhead Sub-total $8.03 $8.03 $8.05
Grand Total $22.58 $22.53 $22.93
Annual Cost $270.96 $270.33 $275.12
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Reduced Service
Inland Services Augusta Disposal Advanced Disposal
Once Per Week
Garbage $6.59 $8.45 $5.70
Yard Waste $2.87 $1.75 $3.75
Every Other Week
Recycling $1.53 $0.95 $1 .45
Bulk Waste $0.71 $0.75 $0.59
Additional Services
Cart Rental Fee $0.10 $0.75 $1.25
Contractors Sub-total $11.80 $12.65 $12.74
Overhead Costs
Disposal $4.41 $4.41 $4.41
Overhead $1.85 $1.85 $1.85
Bad Debt $0.91 $0.96 $0.96
IDC $0.24 $0.24 $0.24
Contingency $0.48 $0.48 $0.48
Overhead Sub-total $7.89 $7.94 . $7.94
Grand Total $19.69 $20.59 $20.68
Annual Cost $236.31 $247.02 $248.16
Annual Cost Savings -$34.65 -$23.31 -$26.96
Monthly Cost Savings -$2.89 -$1.94 -$2.25
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September 7, 2005
To: ,Ms. Geri Sams, Director of Procurement
Mark Johnson, Solid Waste Director
Fr: Marl<0de~
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The following prices reflect the significant increase in vehicle capital required to improve
the average fleet age, Currently, the DBE sub-contractors have an average fleet age of,
fifteen (15) years. An investment of over two million dollars ($2,000,000) for vehicles is
requited to reduce the average age by 50%; lowering the fleet age to approximately seven
(7) years (provided. the DBE sub-cOntractors can secure the necessary equipment and
financing). .
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The five (5) year average age requirement places an exceptional capital burden on the
DBE sub-contractors who may not be able to qualify for' all the financing necessary to
meet this requirement. We look forward to discussing with you the fleet age requirement
, as it pertains to the DBE sub-contractors.
Advanced Disposal currently meets the :five (5)' year average age requirement and
combined with the current DBE sub-contractors reduces the overall average age,to eleven
(11) years. It is our desire to continue the business relationships we have with all of our,
current DBE sub-contractors, However, ,if the average age requirement becomes a
criti~. point for award and the DBE sub-contractors are unable to secure'the necessary,
equipment to allow them to meet this requirement, we together will need to discuss one
or more of the DBE sub-contt:actors elimination from participation in the contract
extension
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5734 Columbia Road. Grovetown, GA 30813 .
tel (706) 790-7920