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HomeMy WebLinkAboutTransportation Enhancement Activity Augusta Richmond GA ~ /' DOCUMENT NAME: '711 J1SjOyfr;/7dYJ ~hance-fr',en';- ac~ V/~ DOCUMENT TYPE: (hljY/o(7; Y7 durn YEAR: / 19~ BOX NUMBER: ;;:2 FILE NUMBER /:; i(5 cjfo NUMBER OF PAGES: s- .r;. .. -; :;- FRANK DANCHETZ CHIEF ENGINEER f})epartment Of Transportation State of (jeor;gia # 2 Capito[ Square, S. W .9l.t[anta, (jeorgia 30334-1002 August 26, 1996 G. CHARLES LEWIS DEPUTY COMMISSIONER WAYNE SHACKELFORD COMMISSIONER JAMES A. MARTIN TREASURER Mr. Clifford A. Goins Assistant Commissioner of Public Works and Director of Engineering Room 701, Municipal Building 530 Greene Street Augusta, Georgia 30911 Dear Mr. Goins: Re: Augusta Canal Multi-Use Trail TEA Project STP-000E(96), PI # 271120. Richmond County Enclosed is your copy of the executed Innovative Financin~ MOU for the Augusta Canal Multi- Use Trail TEA Project. Please pay particular attention to t~ose items agreed to in the executed MOU. These are considered the m.ost critical elements of the design phase. In order to apply allowable Preliminary Engineering expenditures toward the project's local match, you must be able to document those costs. Therefore it also is critical you maintain proper accounting records. This letter serves as your Notice to Proceed with Preliminary Engineering. As this project is not located on the State Highway System, Departmental review of the plans is not required. If the design will include structures such as bridges or retaining walls. you are required to secure a consulting firm pre-qualified with the Department. On May 29, 1996 we forwarded a list of consultants pre-qualified for both Bicycle/Pedestrian Facilities (3.13) and Minor Bridge Design (4.01). If you would like a new listing, or if you have any questions, . please contact Cora Cook at (404) 657-6687. Sincerely, dnv:~~ Toni Dunagan State Transportation Planning Administrator TD/CJC 'i ;'" -~ ~ ;-. '. ~ 'C :. TRANSPORTATION ENHANCEMENT ACTIVITY MEMORANDUM OF UNDERSTANDING BETWEEN Augusta-Richmond County, hereinafter called the "SPONSOR", and the Georgia p~partment of Transportation, hereinafter called the. "DEPARTMENT', , RELATIVE TO " The SPONSOR assuming responsibility for tasks associated with Preliminary Engineering " for the Augusta Canal Multi-Use Trail, STP-000E(96), PI # 271120, Richmond County; hereinafter called the "PROJECT'. . WHEREAS the DEPARTMENT has reviewed information supplied by the SPONSOR and, based 'on that information, approved the SPONSOR'S accounting and procurement systems: I. IT IS THE INTENTION OF THE PARTIES: That the SPONSOR fund 100% of the Preliminary Engineering for the PROJECT; and that the DEPARTMENT may apply said expenditure toward the SPONSOR'S Federal-Aid 20% match of the PROJECT'S Total Cost, subject to the DEPARTMENT and the Federal Highway Administration's approval. II. IT IS AGREED: A. That the SPONSOR certifies that local funds have been budgeted to undertake Preliminary Engineering for the PROJECT; and that an" accounting system has been established to track project-specific Preliminary Engineering expenditures. ' B. That the SPONSOR will be responsible for all Preliminary Engineering expenditures above those originally budgeted by the SPONSOR. C. That prior to construction of the PROJECT, the SPONSOR will certify; to the DEPARTMENT, the amount of eligible expended funds allowable toward the PROJECTS Total Local Match. . , D: That if the PROJECT includes structures such as bridges or retaining walls, the SPONSOR will be required to use consultants pre-qualified with the DEPARTMENT. III. IT IS AGREED: A. That the SPONSOR will observe processes, standards, and requirements contained in the TEA Sponsor's .Guidebook entitled "Road to Success", or revisions thereto. B. That the SPONSOR will establish a project team to oversee PROJECT design and coordinate with the DEPARTMENT and other agencies throughout the design process; and that the SPONSOR will hold team meetings as required to guide PROJECT development. ' C. That the SPONSOR will hold the PROJECT Concept Meeting; thatthe SPONSOR will seek public comment during the PROJECT'S design phase; and that the SPONSOR will . ensure PROJECT design plans reflect safety, access, and design standards appropriate and required for completion of PROJECT construction. ... ~ ." ., " ' ". l' .. .~. D. That the SPONSOR will perform all tasks necessary to secure historical/environmental clearances and will observe Federal and State Right-of-Way laws, regulations, requirements, and procedures. . . E. That the SPONSOR will adhere to the scope of ~ork as recommended by the Transportation Enhancement Advisory Panel and programmed by the State Transportation Board. All proposed changes to the scope of work will require review and approval of the DEPARTMENT. IV. IT IS AGREED: \ A. That Right-of-Way negotiations, if appropriate, will not begin until the SPONSOR receives historical/environmental clearances through the DEPARTMENT. B. That construction funding will be dependent upon the SPONSOR receiving historical/environmental clearances through the DEPARTMENT; certifying existing or acquired Right-of-Way to the DEPARTMENT; producing a complete set of biddable construction plans meeting appropriate safety, access, and design standards; and preparing and forwarding construction bid procedures and documents for the DEPARTMENT'S review. V. IT IS FURTHER AGREED: A. That nothing contained herein shall obligate the DEPARTMENT to proceed with subsequent stages of the PROJECT. S. That the SPONSOR'S expenditure prior to execution of an Agreement with the DEPARTMENT for construction of the PROJECT shall be at the sole cost and risk to the SPONSOR. Should the SPONSOR or the DEPARTMENT determine that for any reason the PROJECT is unable .to enter subsequent stages, the DEPARTMENT is not responsible for reimbursement of local funds expended on the PROJECT. .. ~ ~" ~; '~'. .. . '. ~ l' . f. day of parties hereto have executed this Memorandum of'Understanding, ,1996. this RECOMMENDED: dJu'~ te Transportation Planning Administrator GEORGIA DEPARTMENT OF TRANSPORTATION BY: 4~ ~ Commissioner ~.~ W~~,-?n'~, " . ~. , ~'V :,.-{~ .. ,. .... ~ v Q ry Public, Pike County, Georgia' ommlsslon Expires JuI~ U~, lege r.,t'" r ;0- ., '\.... .... '\" .--............., .r AUGUSTA-RICHMOND COUNTY IN THE PRESENCE OF: ~4'~"" Wi ness . .'. '~"~': \. II>,.". {. .: :~:\, . ......: . 'IJ{)...~ tU. m~ Notary Pu c ., No1aty Public, ColumbIa County, Georgia My Commission Expires June 21, 1998 "'- -:. A ,0 ...~... CHARLES T. DILLARD Commissioner of Public Works and Director of Engineering Room 701, MunicIpal Bldg. 530 Greene Street Augusta, Georgia 30911 Telephone: (706) 821-1706 FAX: (706) 821-1708 DATE: 9/24/96 MEMORANDUM OF TRANSMITTAL TO: Ms. Lena Bonner, Clerk of Commission FROM: OFFICE OF THE CITY ENGINEER CITY OF AUGUSTA ATTENTION: Drew Goins ~ 93-036(B) JOB NO: We are sending this data via (attached) ~X~) the following: Attached please find the original "Memorandum of Understanding" Transportation Enhancement Activity for the Augusta Canal Multi-Use Trail TEA Project. A cOpy is retained for our file. se acknowledge this receipt by returning signed copy of this memoran our earliest convenience. " Received on Addressee