HomeMy WebLinkAboutRecreation Department Summer Job Training
Augusta Richmond GA
DOCUMENT NAME: ~t&cfe{;.-h~Y1 UFY~h-!- SUlr<rn-<f .:Job
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DOCUMENT TYPE: (h.tfY){) YO-YI duYh
YEAR:
/99&
BOX NUMBER:
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FILE NUMBER:
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NUMBER OF PAGES:
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RICHMOND
COUNTY,
GEORGIA
RECREATKON AND PARKS DEPARTMENT
2027 LUMPKIN ROAD THOMAS F. BOYLES
P.O. BOX 5596 Director
AUGUSTA. GEORGIA 30916-5596
(706) 796.5025
DATE:
July 3, 1996
]~~@I~ilWrEIID
I., JUl~ ~ 1991l =.'
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TO:
Mrs. Linda w.~y_
Tom Beck I~
RICHMOND COUNTY
BOARD OF COMMISSIONERS OFFICE
FROM:
I have attached a Memorandum Of Understanding from the Department of Family
and Children Services regarding a one month summer job training program in
which they are asking the Recreation Department to coordinate.
The program is funded by DF ACS through a state grant for $42,000 and we will
be reimbursed for all expenses according to the agreement. We feel the program
will help us with additional help for the remainder of the summer.
If approved, the new budget for this program would be as follows:
01-6218-00-0118
01-6218-00-0121
o l-6218-00-0227
01-6218-00-0449
Ol-3329-00-6218
$25,000
2,000
5,000
10,000
42,000
APPROVED
AUG 6 1996
(AUGUSTA-RICHMOND COUNTY COMMISSION)
Name: DF ACS Job Training Program
Thank you for your assistance and should you have any questions, do not hesitate
to call.
cc/Butch McKie
I'
STATE OF GEORGIA
COUNTY DEPARTMENTS OF FAMILY AND CHILDREN SERVICES
MEMORANDUM OF UNDERSTANDING
(FOR INDEPENDENT CONTRACTORS OR FOR PURCHASE OF SERVICES)
DFCS MOV #
96-05
DATE: 6/ 10/ 9 6
(MOU ENTERED INTO)
MEMORANDUM OF UNDERSTANDING BETWEEN:
The RICHMOND COUNTY DEPARTMENT OF
FAMILY AND CHILDREN SERVICES, an agency of the STATE OF GEORGIA and
hereinafter referred to as the County Department
AND
AUGUSTA RICHMOND COUNTY RECREATION AND PARKS DEPARTMENT
and hereinafter referred to as the "CONTRACTOR", agree:
This MOU has an effective beginning date of JULY
l, 199 6 ,and shall terminate on June 30, 199 7
terminated earlier under other provisions of this MOU.
, unless
(Include the following paragraph for Independent Contractors only)
Nothing contained in this MOU shall be construed to constitute the
Contractor as a partner, employee, or agency of the County
Department, nor shall either party to this MOU have any authority
to bind the other in any respect, it being intended that each shall
remain a~ independent contractor. Contractor agrees to advise any
client served under the terms of this MOU of the independent status
of the Contractor and the County Department.
COUNTY DEPARTMENT and It CONTRACTOR" MOU AGREEMENTS
The purpose of the MOU is to:
Purchase Summer Enrichment Program and services to
provide customers with OJT.
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The Contractor agrees to the following including the deliverabl
addressed in the Annexes to this MOU: (Complete as many statemen~:
as necessary)
1.
Provide a physical location for instruction.
2.
Will provide training experience for each individual one day per
week for one month and as continues through program training will
be held periodically throughout the existence of the MOU contract
This training and experience is designed to help customers with
employment in the future.
Complete a monthly attendance report on each participant.
3 .
4 .
Meet with the DFCS representative at least monthly to discuss
problems, issues, etc.
5.
Advise DFCS caseworkers immediately if a participant is absent
two or more days.
6.
Periodically assess participant's progress and report progress
to casemanager monthly.
7,
Complete Annex B when the MOV is signed and whenever revisions
are made to the MOU.
8. Complete Annex D, PEACH Programmatic report quarterly.
~
9. Serve only those clients referred to them by DFCS PEACH staff.
lO.Not to charge DFCS for services that are available at no cost
or for which other funds are covering the cost of service.
11. Complete Annex A providing a list of customers served based on
the cost per customer. Turn in monthly.
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The RICHMOND County Department agrees to the following:
(Complete as many statements as necessary)
1. Consult with regard to program design, classroom hours and
location of services.
2. Meet monthly to identify issues, resolve problems and assess
services being provided.
3.
4.
5.
6 .
7.
8.
'9.
10.
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Both part ies agree to the following: (Include expected program
outcomes and complete as many statements as necessary)
1. Meet no less than quarterly to evaluate the program.
2. Explore alternative funding for the adult education activity.
3 .
4.
5 ,
6 .
7,
8.
~,
10.
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The Contractor further agrees that all work done as a part of this
MOU will comply fully with all administrative and other
requirements established by applicable Federal and State laws
rules, and regulations, and agrees to fully reimburse.the Count~
Department for any loss of funds or resources resulting from non-
compliance by the Contractor, its staff, agents of subcontractor as
revealed in any subsequent audits. The Contractor must also sign
the Assurances Form attached as Annex C. The Contractor
understands that the following items specifically apply to this
MOU, but not to exclude any other Federal or State laws or
requirements.
1. NONDISCRIMINATION BY CONTRACTORS
The Contractor agrees to comply with federal and state laws,
rules and regulations, and the Department's policy relative to
nondiscrimination in employment and client service practices
on the basis of political affiliation, religion, race, color,
sex, handicap, age or national origin.
2. CONFIDENTIALITY OF INDIVIDUAL INFORMATION
The Contractor agrees to abide by all state and federal laws,
rules, and regulations and the Department of Human Resources
policy on respecting confidentiality of an individual's
records. These citations include: OCGA 49-5-40, 49-5-41, 50-
18 -72 and 45 CFR 205.50. Contractor further agrees not to
divulge any information concerning any individual to any
unauthorized person without. the written consent of the
individual employee, client, or responsible parent or
guardian.
3. CONFLICT OF INTEREST:
The Contractor and the County Department certify that the
provisions of the Official Code of Georgia Annotated, Sections
45~10-2- through 45-10-28, amended, which prohibit and
regulate certain transactions between certain state officials
or employees and the State of Georgia, have not been violated
and will not .be violated in any respect.
4. CONTRACT MODIFICATION:
No modification or alteration of this agreement will be valid
or effective unless such modification is made in writing and
signed by both parties and affixed to this contract as an
amendment indicating the DFCS MOU number involved, the
original contracting parties and the original effective date
of the contract and the paragraph(s) being modified or
suspended.
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S. TERMINATION
Due to non-availability of funds.
Notwithstanding any other provision of this contract, in the
event that either of the sources of reimbursement for these
contract services, appropriations from the General Assembly of
the State of Georgia or the Congress of the United States of
America, no longer exist or in the event the sum of all
obligations of the state agency, i.e., County Department of
Family and Children Services incurred under this and all other
contracts for this program entered into equals or exceeds the
balance of such contract sources as of the effective date
hereof, then this contract shall immediately terminate without
further obligation of the County Department as of that moment.
The certification by the Director of the Division of yamily
and Children Services of the occurrence of either of the
events above shall be conclusive.
Due to default or for cause. This contract may be terminated
for cause, in whole or in part, at any time by the County
Department for failure of the Contractor to perform any of the
provisions hereof. Should the County Department exercise its
right to terminate this contract under the provisions of this
paragraph, the termination shall be accomplished in writing
and specify the reason and termination date. The Contractor
will be required to submit the final contract expenditure
report not later than 45 days after the effective date of
written notice of termination. Upon termination of this
contract, the Contractor shall not incur any new obligations
after the effective date of the termination and shall cancel
as many outstanding obligations as possible. The above
remedies are in addition to any other remedies provided by law.
or the terms of this contract.
6. HOLD HARMLESS CLAUSE:
The County Department and its employees are to be held
harmless for any claim growing out of the performance by the
Contractor, its agents, employees, or any of its
subcontractors of any provision of this contract. (This
paragraph is not applicable when the agreement is with another
state agency or member institution of the Board of Regents) .
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7. LIABILITY COVERAGE:
Contractor assumes all responsibility for conduct and
completion of this memorandum of understanding including but
not limited to retention of c:ornrnercial general liability
coverage of at least $100,000 per person and $300,000 all
occurrences for contractor and its employees. (This paragraph
does not apply to contracts with state agencies or member
institutions of the Board of Regents). However, if the state
agency subcontracts with another agency, then it is up to the
subcontracting state agency to assure that its subcontractor
carries acceptable liability insurance.
8. CRIMINAL RECORDS INVESTIGATION:
The Contractor agrees that, for the filling of positions or
classes of positions having direct care/treatment/custodial
responsibility for services rendered under this contract,
applicants selected for such positions shall undergo a
criminal record history investigation which shall include a
fingerprint record check pursuant to the provisions of Code
Section 49-2-14 of the Official Code of Georgia Annotated. In
order to initiate this requirement, the Co~nty Department will
provide the forms which will include the required data from
the applicant, The Contractor agrees to obtain the required
information (which will include two proper sets of
fingerprints on each applicant) and transmit said fingerprints
directly to the Georgia Crime Information Center together with
the fee as required by said Center for a determination made"
pursuant to Code Section 49-2-14 of the Official Code of
Georgia Annotated or any' other relevant statutes or
regulations.
After receiving the information from the Georgia Crime
Information Center or any other appropriate source, the County
Department will review any derogatory information and, if the
crime is one which is prohibited by duly published criteria
within the Department, the Contractor will be informed and the
individual so identified will not be employed for the purpose
of providing service under this contract.
If the contractor chooses to subcontract out the work of the
contract, the Contractor must submit a notarized statement to
the County Department warranting that each individual to
provide services under the subcontract" is clear of documented
records of criminal conviction for the following offenses
within the last five years since the applicant was convicted
or released from incarceration or probation as a result of
this conviction (whichever is later):
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murder, kidnapping, rape, armed robbery, cruelty to children,
sexual offenses, aggravated assault and aggravated battery,
arson, or drug related convictions.
If the Contractor fails to cooperate in obtaining the
necessary criminal records check or if the Contractor fails to
successfully pass such a check, the MOU shall be:
- in the case of an Independent Contractor be immediately
terminated;
in the case of a purchase of service situation, the
particular provider failing the criminal records check will be
terminated from working on the MOU.
The provisions of this Section of the contract shall not apply
to persons employed in day-care centers, group day-care homes,
family day-care homes, or child-caring institutions which are
required to be licensed or registered by the Department of
Human Resources or to personal care homes required to be
licensed, permitted or registered by the Department.
9. AIDS POLICY:
The Contractor agrees, as a condition to provision of services
to the Department's clients/patients, not to discriminate
against any client/patient who may have AIDS or be infected
with the Human Immunodeficiency Virus (HIV). The Contractor
is encouraged to provide or cause to be provided appropriate
AIDS training to its employees and to seek AIDS technical
advice and assistance from the Division or other Office of the
Department, as the Contractor deems necessary. The Contractor
further agrees to refer those clients/patients requesting
additional AIDS related services or information to the
apP,~opriate county health department.
DRUG-FREE WORKPLACE:
If the contractor is an individual,
that he or she will not engage in
sale, distribution, dispensation,
controlled substance or marijuana
this contract.
10.
he or she hereby certifies
the unlawful manufacture,
possession, or use of a
during the performance of
If Contractor is an entity other than an individual, it hereby
certifies that:
a. A drug-free workplace will be provided for this
Contractor's employees during the performance of this
contract; and
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b. It will secure from any subcontractor hired to work in a
drug-free workplace the following written certification:
"As a part of the subcontracting agreement with
(Contractor's name, subcontractor's name) certifies to
the contractor that a drug-free workplace will be
provided for the subcontractor's employees during the
performance of this contract pursuant to Paragraph 7 of
subsection B of Code Section 50-25-3."
c. Contractor may be suspended, terminated, or debarred if
it is determined that the Contractor has made false
certification hereinabove; or the Contractor has violated
such certification by failure to carry out the
requirements of Official Code of Georgia Section 50-24 -3.
COUNTY DEPARTMENT PAYMENT TO CONTRACTOR:
The County Department agrees to pay the
$ 42,000' according to the progress
Payment is tied to the completion of tasks as
progress payment schedule as identified below:
contractor up to
payment schedule.
identified in the
Proqress Payment Schedule
Invoices and required Annexes are to be submitted as indicated on
Page 9-10 of the MOD according to the following:
Contractor agrees to submit an invoice for the sum not to
exceed 42,000. Must submit Annex A with each individual customer
served.
REQUIRED ANNEX SUBMISSIONS (See Attachment 11A for Social Services
Annexes and see Attachment 11B for PEACH Annexes.
1. The Contractor agrees to submit Annex A (MOU Invoice) no later
than 15 days after the end of each month, in accordance
with the progress payment schedule during the terms of this
MOU. Any reimbursement request submitted 4S days following
the MOU termination .date will not be paid by the Co~nty
Department.
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2. The PEACH Contractor agrees to submit Annex B at the time the
MOU is signed and again whenever revisions to the MOU are
made. The Social Services Contractor agrees to submit Annex
B no later than days after the end of each month (along
with Annex A) .
3. The Contractor agrees to sign Annex C (Additional Assurances
Form) .
4. The PEACH Contractor agrees to submit Annex D no later than
days after the end of each quarter. For Parent Aide
Services, the local County DFCS completes Annex D on a monthly
basis and submits it to the State Office by the 15th of the
following month.
5. The Parent Aide Contractor agrees to prepare Annex E (Parent
Aide Program Evaluation) in summary format on all families
served during the fiscal year and to submit this summary no
later than 15 days following the close of the state fiscal
year 'or on an individual family within 15 days of case closure
for Parent Aide Services.
6. The Homestead Contractor agrees to prepare Annex F (Homestead
Program Evaluation) in summary format on all families served
during the fiscal year and to submit this summary no later
than 15 days following the close of the state fiscal year or
on an individual family within 15 days of case closure of
Homestead Services.
SIGNATURE
G AGREEMENT
"CONTRACTOR" EXECUTION
Larrv E. Sconyers
TYPED NAME OF n CONTRACTOR"
~dt\ 0, ~fYO'Y\-/
co DIRECTOR IGNATURE
Auqust 6, 1996,
DATE SIGNED BY CONTRACTOR
Richmond County Department of
Family and Children Services
TYPE NAME OF COUNTY DEPARTMENT
. .
June 28, 1996
DATE SIGNED BY COUNTY DEPT.
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1 :
2.
3.
4.
5.
6 .
7.
8.
9 .
, .
."
10.
"
INSTRUCTIONS FOR ANNEA A - MOU INVO~CE
Check the appropriate block w~ich describes the program for
which this MOU is being developed. If other, please specify.
Enter the appropriat~ page number, e. g" 1 of 1 or 1 of ...2'~
...
Enter the name of the County in which this MOU will be signed.
Enter the Federal Employer Identification (FEI) number.
Check the service period applicable to this MOU.
Enter the name and address of the service provider.
Enter the beginning and ending dates which are included in
this invoice.
Enter the full name of the client being served.
Enter either -the client's social security number (for PEACH
services) or 'case number (for Social Service Programs) .
Enter the appropriate Uniform Accounting System (UAS) Code for
the service provided.
11. Enter the month in which service occurred. This is necessary
for COSTAR reporting.
12. If applicable, enter the number of hours billed and the
negotiated cost per hour.
13. Enter the total amount of the invoice on each client.
14. Enter the appropriate code from Annex B which describes the
service which was given.
15. If services to this client are being terminated, please enter
the date such services are being terminated.
16. This 'blank is for the signature of the servi~e provider.
17. This blank is for the signature of the County Director or
his/her designee who approves payment of the invoice..,
18. The contractor enters the date the invoice was submitted to
DFCS.
. .
19. DFCS enters the date the invoice was r~ceived. .
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ANNEX B - PROGRAM SERVICES TO BE PURCHASED
Check each service to be provided.
.,r-
...
# COST SERVICE TOTAL
CLIENTS PER PERIOD COST
CLIENT
-- - -- - ------------- ----- ------
."
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SECTION I (FMAP RATE)
CODE SERVICE
A Remedial ED
B Adult ED
C Secondary ED
0 Other Education (DATE)
X E Other Skills Training 35
F Job Readiness
G Job Search
H Work Experience
I On the Job Training
$1200
7/1/96
8/2/96
$42,000
SECTION II (SO/SO RATE)
J Transportation
,
K Meals
L Other, please specify
. t.
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Al-fNEX C
ADDITIONAL ASSURANCES
....
The Contractor agrees to abide by and follow all applicable
Federal and State laws pursuant thereto.
Under 45 CFR 205.50 the use or disclosure of information
concerning applicants or recipients of financial assistance
programs will be limited to purposes specifically designated' in ..
section (1) (a) (G) of this section. The Contractor agrees to
keep all information which may come to his knowledge confidential
in accordance with 45 CFR 205.50. Information may only be
disclosed in connection with any activity specifically listed under
this paragraph.
The Contractor is aware and on notice that he is subject to
the provisions outlined in the Official Code of Georgia Annotated
Title 50 Chapter 5. The Code Section provides whom the Department
of Administrative Services may use as vendors as well as the
Department's right to choose. In addition, the Chapter deals with
the bidding process and outlines appropriate procedure. See 50-5-
60 to 50-5-102.
The Contractor also agrees to abide by and follow all Federal
and State laws pertaining to discrimination. The Contractor agrees
to be an Equal Opportunity Employer.
The Contractor is aware that local political subdivisions are
permitted to purchase their supplies through the state. O.C.G.A.
50-5-100.
The Contractor ,is aware of and agrees to abide by all
provisions found at O.C.G.A. 45-10 related to business transactions
with any state agency, prohibitions on transactions with state
agencies, and conflicts of interest.
The Contractor agrees that he is responsible for any and all
inj uries or damages arising from operation of a vehicl:e as it
pertains to this MOU and agrees to be insured to the minimum limits
of at least $100,000 per person and $300,000 all occurrences.
The Contractor warrants that he is eligible to enter into this
Moa under State and Federal ,laws, rules ~d regulations.
The Contractor understands that failure to abide by the
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ANNEX D (Page 1) - PEACH Meu PROGRAMMATICJiREPORT
Period Covered by this Report
Monthly
Quarterly
PROGRAM TITLE:
County Department MOU#:
.
TO:
.....
,"
FROM:
Narrative analysis of project accomplishments to include percentage
of completion, problems, assistance needed, and other elements to
assist the Division in program evaluation (Use additional pages as
needed) .
NARRATIVE:
~
..,. Project/Progr~m Manager Signature
-,15 -
.. .
ANNEX D (PAGE 2) - PEACH MOU
(ADULT EDUCATION SERVICES ONLY)
-f:
PROGRAHHATIC RKPUl<.T
REPORT QUARTER
thru
ADULT EDUCATION PROVIDER
~
COUNTY
QUARTER
CONTRACT PERIOD
1 . TOTAL. CLIENTS SERVED
Level I
Level II
Level III
2.
NUMBER ADVANGING ONE
GRADE LEVEL
~..
.'.
Level I
Level II
Level III
3. NUMBER ADVANCING MORE
THAN ONE GRADE LEVEL
Level I
Level II
Level III
4 . TOTAL :~CEIVING GED
5 . NUMBER OF CLIENTS
DROPPED FROM ACT~TY
Level I
Level II
Level III
,.
'.
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Criminal Records Investigations paragraph may result in immediate
termination of the Contract.
The Contracto~.agrees that pursuant to Section 1352 of Public
Law 101-121, that no federally appropriated funds have ,been pajd or
will be paid, by or on behalf of the contractor, to any persOn for
influencing or attempting to influence an officer or employee of
any federal agency, a member of Congress, an of f icer or employee of
Congress, or an employee of a member of Congress in connection with
the awarding of any federal contract, the making of any federal
grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
The Contractor is aware that he may request and obtain any
legal references contained herein to which he does not otherwise
have access.
..'.
.,:,",
199
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Read and agreed to on this
day of
'.
. .
...
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