HomeMy WebLinkAboutHomeland Security Grant Program
Augusta Richmond GA
DOCUMENT NAME: ~cxne1ord ~~~ ~ yo.n-\- \J'(cgY~
DOCUMENT TYPE: \'n(X'(\o'<o:ndum
YEAR: O~
BOX NUMBER: \ C\
FILE NUMBER: \ 19'6-'U-S
NUMBER OF PAGES: U2
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SONNY PERDUE
Governor
Georgia Emergency Management Agency
Post Office Box 18055
Atlanta, Georgia 30316-0055
Tel: (404) 635-7000
In Georgia .1-800- TRY-GEMA
Fax: (404) 635-7205
www.gema.state.ga.us
MEMORANDUM
TO:
Mr. Michael Rogers, Deputy Chief
Augusta Fire Department
Valarie Grooms .J~
Grants Manager
FROM:
DATE:
July 31,2003
Enclosed is a signed copy of the Grantee-Subgrantee Agreement for the
Homeland Security Grant Program OFY03 Part 1.
If you have any questions, please contact me at 404-635-7062 or
1-800- TRY -G EMA.
o
MIKE SHERBERGER
Director
"
GRANTEE-SUB GRANTEE AGREEMENT
The U.S. Department of Justice, Office of Justice Programs, Office for Domestic
Preparedness awarded funding to Georgia through the Georgia Emergency Management
Agency to perform the FY03 State Homeland Security Grant Program. This award was
made after Georgia Emergency Management Agency's successful application for the
above mentioned awarded pursuant to PL 108-7. This document is the Grantee _
Subgrantee State Homeland Security Grant Program Agreement FY03 Part 1. Any
work performed under this agreement, including work performed by subrecipients of the
subgrantee shall execute this agreement in compliance with the U.S. Department of
Justice, Office of Justice Programs, Office of the Comptroller's Financial Guide
(Exhibit A). Lack of compliance with the Financial Guide will constitute breach of this
agreement and allow the immediate tennination of this agreement by the Grantee
(GEMA). GEMA, as grantee, will maintain overall responsibility for the duration of
project and accountability to the Federal government. The amount of this agreement is
for $36,510.00.
Under this Agreement, the interests and responsibilities of the Grantee, hereinafter
referred to as GEMA, will be executed by the Georgia Emergency Management
Agency. The individual designated to represent the State is Mr. Mike Sherberger,
Authorized Recipient Official. The State has designated Mr. Ralph Reichert as the
Program Manager of this program. The Subgrantee appears on page three (3) of this
agreement and, hereinafter, will be referred. to as the Subgrantee in this agreement. The
Subgrantee's Authorized Representative is the person whose name appears on page three
(3) of this agreement and whose signature appears on page three (3) of this agreement.
The Subgrantee's Authorized Representative will execute the interests and
responsibilities of the Subgrantee.
1. The following exhibits are attached and made a part of this agreement or attainable
via the internet.
Exhibit A.
U.S. Department of Justice, Office of Justice Programs, Office of
the Comptroller's Financial Guide, found on alP's website:
www.oio.usdoi.lwv
Exhibit B.
Assurances - OJP Assurance Form 4000/3.
Exhibit C.
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion - Lower Tier Covered Transactions. Drug-
Free Workplace Certification. Lobbying Certification OIP Form
4061/6
Exhibit D.
Approved Detailed Budget Worksheet
Exhibit E.
Payment Request Form
2. The Subgrantee agrees to perform all work in accordance with Exhibit D, the
Approved. Detailed Budget Worksheet. Any change to this w.orksheet must be
1
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requested in writing by the Subgrantee and will be approved by the Program Manager
prior to the execution of that change.
3. Federal funds provided under this program are for 100% reimbursement of all eligible
ex pendi tures.
4. If the Subgrantee violates any of the conditions of the Financial Guide, this
. Agreement, or applicable federal and state regulation, GEMA shall notify the
Subgrantee that additional financial assistance for the project in which the violation
occurred will be withheld until such violation has been corrected to the satisfaction of
GEMA. In addition, GEMA may also withhold all or any portion of financial
assistance which has been or is to be made available to the Subgrantee for other
projects under this program, this or other agreements, and applicable federal and state
regulations until adequate corrective action is taken.
s. The Subgrantee agrees that federal or state officials and auditors, or their duly
authorized representatives may conduct required audits and examinations. The
Subgrantee further agrees that they shall have access to any books, documents, papers
and records of any recipients of this funding and of any persons or entities which
perform any activity which is reimbursed to any extent with federal or state disaster
assistance funds distributed under the authority of the Act and this Agreement.
6. No elected or appointed official or employee of the Subgrantee shall be admitted to
any share or part of this Agreement, or to any benefit to arise thereupon; provided,
however, that this provision shall not be construed to extend to any contract made
with a corporation for its general benefit.
7. The Subgrantee agrees that equipment purchased under this program will be
purchased within one year from the award date of May 27, 2003.
8. Progress reports are required. The first progress report will cover the period ending
twelve months from the award date of May 27, 2003. Subsequent reports will cover
the periods ending in three month intervals from the ending date of the period of the
first progress report. Reports will be submitted to GEMA, to the attention of the
Program Manager no later than 10 working days following the end of the reporting
period. Each report will include an inventory of all equipment purchased, equipment
not yet purchased, and justification concerning why it has not been purchased.
9. Payments to the Subgrantee will be made only upon presentation of Exhibit E _
Payment Request Form. Reimbursements from invoices. and applicable canceled
checks (or other justifying documentation) will only be made upon approval of the
Program Manager. Work not performed according to this agreement will constitute
justification for non-payment of any Payment Request Form.
10. There shall be no changes to this Agreement unless mutually agreed upon by both
parties to the Agreement.
.11. Termination. This agreement may be terminated for the following reasons:
2
Cause/Default - This agreement may be tenninated for cause, in whole or in part, at
any time by the State for failure of the Subgrantee to perform any of the provisions
herein. If the State exercises its right to terminate this agreement under the provisions
of this paragraph, the tennination shall be accomplished in writing and specify the
reason and tennination date. The Subgrantee will be required to submit the final
invoice not later than 30 days after the effective date of written notice of termination.
Upon tennination of this agreement, the State shall not incur any new obligations
after the effective date of the tennination and shall cancel as many outstanding
obligations as possible. The above remedies are in addition to any other remedies
provided by law or the terms of this agreement.
Convenience - This agreement may be cancelled or terminated by either of the parties
without cause; however, the party seeking to terminate or cancel this agreement must
give written notice of its intention to do so to the other party at least 30 days prior to
the effective date of cancellation or termination.
Non-availability of funding - Notwithstanding any other provision of this agreement,
in the event that either of the sources of reimbursement for services under this
agreement (appropriations from the General Assembly of the State of Georgia or the
Congress of the United States of America) no longer exist or in the event the sum of
all obligations of GEMA incurred under this and all other agreements entered into for
this program exceeds the balance of such agreement sources, then this agreement
shall immediately tenninate without further obligation of GEMA as of that moment.
The certification by the Director of GEMA of the occurrence of either of the events
stated above shall be conclusive.
12. Subgrantee will follow procurement standards as stated in the Financial Guide.
13. Subgrantee's mailing address: Augusta Fire Department, #1 Tenth Street, Suite 420~
Augusta, Georgia 30909.
14. GEMA's mailing address:' Georgia Emergency Management Agency, P.O. Box
18055, Atlanta, Georgia 30316-005.
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EXHIBIT E
,
Date:
Georgia E~ergency Management Agency
OJPFY03 State Domestic Preparedness Equipment Program
Payment Request Form
Instructions: All requests for payments must be supported by documentation supporting actual expenditures. Itemize. each
expenditure below to the fullest detail possible. Attach documentation that supports this payment request, such as copies of bills of
sale, invoices, receipts, and canceled checks evidencing payment. Do not send originals. Attach a continuation sheet if necessary.
Budget Sheet Number:
GAN Number:
Applicant! Area:
PIPs Number:
. . . .;. lft . :ell:
,:;>~~~~~~~:
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Under penalty of perjury, I certify that to the best of my knowledge and belief the data above are correct and that all outlays were
made in accordance with the grant conditions or other agreements, comply with procurement regulations contained within the
Financial Guide, and that payment is due and has not been previously requested. I understand that any part of this payment request
that is not supported by cost documents and/or expended within the scope .of the approved project will be refunded to the State of
Georgia within 30 days of receiving the deobligation notice.
Signature of Sub grantee ' s Authorized Representative (and printed name)
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- --- - - -- -
Book 00883: 1943 Augusta - Richmond County
200304125309/10/200316:26:21.00
$0.00 EASEMENT
1',111.',1,1.',',11"1111111111111I11111111111111111111111111111 1111
111111I.11.1111I 1111 11.11 1111. III/I'III1i11I1111
2003041253 Augusta - Richmond County
- - -----:.
After recording, please retum to:
(706) 312-4143
Sandra K. Tyler
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
AUGUST A, GEORGIA
EASEMENT DEED
PARCEL IDENTIFICATION NUMBER: 119-0-005-04-0 ADDRESS: Meadowbrook Elementary School
THIS INDENTURE made and entered into this 1!iday of ~~ _ ~003, between the County Board
of Education of Richmond County, hereinafter referred to as OWN~gusta, Georgia, a political
subdivision under the laws of Georgia, hereinafter referred to as AUGUSTA;
WITNESSETH, that Owner, for and in consideration of the sum of ONE DOLLAR ($1.00) in hand and
truly paid by Augusta at and before the sealing and delivery of these presents, and other valuable consideration, the
receipt whereof is hereby acknowledged, has granted, bargained, sold, conveyed and confIrmed, and by these
presents does grant, bargain, seIl, convey and confIrm unto Augusta, its successors and assigns, an easement in
perpetuity under, across and through the hereinafter described parcel of land.
Said easement consists of 22,202 Square Feet, more or less, as shown on a plat prepared by Harbin and
Harbin, dated April 2003, attached hereto and made a part hereof, to which reference is made for a more accurate
and complete description of the metes, bounds and courses, and being for the purpose ofIaying, relaying, instaIling,
extending, operating, repairing and maintaining pipelines transporting and carrying utility services.
Owner does also grant unto Augusta a temporary easement consisting of 32,679 Square Feet, more or less,
as shown on said plat. Said easement is granted together with the right to dig such trenches in said parcel of land as
may be necessary for the Project, to pile thereon the material excavated, and to haul pipe, supplies and equipment
connected with the construction and maintenance thereof, over, along and across the said parcel ofIand. Said
temporary easement shaIl expire at the completion and final acceptance of the Project by Augusta.
Owner does also grant, bargain, sell and convey unto Augusta, its successors and assigns, the right to clear,
and keep clear, all trees, undergrowth and other obstructions from said permanent easement, along with the free
right of ingress and egress to and from said permanent easement for this purpose.
Owner, its successors, assigns and legal representatives, after the completion of this Project, shall have the
right to use said parcel of land in any manner not inconsistent or interfering with the rights herein granted,
excluding, however, the right to plant thereon any trees or other vegetation that may interfere with the laying,
relaying, installing, extending, operating, repairing and maintaining of pipelines
transporting and carrying utility services and the right to erect, construct or maintain thereon any buildings,
structures, or other permanent improvements. .
TO HA VB AND TO HOLD the aforesaid rights, ways, easements, privileges and appurtenances unto
Augusta, its successors and assigns, in perpetuity.
And Owner, its successors, assigns and legal representatives shaIl and wiIl forever warrant and defend unto
Augusta, its successors and assigns, the rights, ways, easements privileges and appurtenances conveyed herein,
against the claim of any person or persons whomsoever.
IN WITNESS WHEREOF, Owner has set its hand and seal, the day and year first above written.
Signed, Sealed and Delivered in the presence of:
COUNTY BOARDHOF EDUCATION OF
RICHMOND COUNTY
BY: Cl~~
~~
Notary Public, Richmond County, Georgia
My Commission Expires: "I II
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As Its: Secretary
ATTEST:
As Its:
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Book 00883:1944 Augusta - Richmond County
2003041253 09/10/2003 16:26:21.00
.
.
.
1:JQE..
TOPOGRAPHICAL FEA TURES AND MONUMENTS WERE ESTABLISHED
FROM A SURVEY BY HARBIN AND HARBIN SURVEYORS
1::JQJL..
PROPERTY LINES WERE NOT SURVEYED BY THE
UNDERSIGNED BUT WERE PREPARED FROM PLA TS
MAPS AND DEEDS OF RECORD.
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PROPERTY UNE TYP.~
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TYPICAL UTILITY EASEMENT
N.T.S.
(.)
T
PERMANENT UTILITY EASEMENT
0.51 Ac. 22,202 S.F. - TOTAL
- TAX MAP 119 -
TEMPORARY CONSTRUCTION EASEMENT
0.75 Ac. 32,679 S.F. - TOTAL
- -or!! I
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PERMANENT ,UTILITY EASEMENT
"AU - 0.48 Ac. - 20,949 S.F.
"S" - 0.03 Ac. - 1253 S.F.
"A"
TEMPORARY CONSTRUCTION
EASEMENT TO BE ABANDONED
AFTER CONSTRUCTION
"c" - 0.35 Ac. - 15,210 S.F.
"D" - 0.24 Ac. - 10,583 S.F.
"E" - 0.02 Ac. ~ 990 S.F.
"F" - 0.02 Ac. - 952 S.F.
"G" - 0.11 Ac. - 4,944 S.F.
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- TAX MAP 131 -
- PARCEL 55 - N=1,237,979.03
E=684,793.65
- RICHMOND COUNTY BOARD OF EDUCA nON -
- TAX MAP 119 -
- PARCEL 5.4 -
.
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!)JlLlTY EASfMENT Pl.-AT
- PREPARED FOR -
- TAX MAP 119 -
- PARCEL 5 -
Augusta Richmond Count't..
Commission Augusta~ Georg.ia
Augusta-Richmond County, Georgia
SCAlE IN fEET
- PREPARED BY-
DATE: APRIL, 2003
Filed in this office:
Augusta - Richmond County
09/10/2003 16:26:21.00
Elaine C. Johnson
Clerk of Superior Court
SCALE: 1"=100'
o
,
~' 100'
150'
,
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HARBIN
AND
HARBIN
~71-8 cox ROAD - P.O. BOX 2119'9 -AUG1.JSTA . GeORGIA J0917-f9'9
TE:LEPHONE: (706) ~-6700
/.IS.C. TM179-P5-4
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