HomeMy WebLinkAboutHENRY BRIGHAM COMMUNITY CENTER CDBG MEMORANDUM OF UNDERSTANDING APRIL 15, 2008 -APRIL 14 2009
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MEMORANDUM OF UNDERSTANDING
Henry Brigham Community Center
2463 Golden Camp Road
Augusta, Georgia
Year 2008 Community Development Block Grant (CDBG) Program
April 15, 2008 - April 14, 2009
This Memorandum of Understanding is for the purpose of establishing the responsibilities and
requirements to be assumed by the Augusta-Richmond County Recreation Department and the
Augusta Housing and Community Development Department in implementing the Public Facility
and Improvements project at the "Henry Brigham Community Center Improvements" as
approved by the Augusta-Richmond County Commission on April 15, 2008.
PROJECT DESCRIPTION
The Project will be identified as the "Henry Brigham Community Center Improvements". The
purpose of the project will be to make improvements to the facility to include:
. Painting - gymnasium interior
. Ceiling replacement - gymnasium
. HV AC replacement - gymnasium
. Drainage improvements - between Community Center and Swim Center
USE OF PROPERTY
This is a Community Park that operates a separate senior center and a community center that
offers programs for all ages with an indoor swim center. A full range of activities are
programmed from athletic events to day camps and art classes. In addition, this site is a senior
nutrition site that serves meals on site Monday-Friday. There was a 10% increase in park usage
during 2006-2007.
GRANT FUNDS
Funding for this Project has been approved by the Augusta-Richmond County Commission and
the U.S. Department of Housing and Urban Development in the amount of $95, I 02.52. Total
cost of this project is estimated to be $180,000. Any costs exceeding the grant amount will be the
responsibility of the Recreation Department through the Capital Outlay fund's operating budget.
CDBG funds will specifically be used for the improvement costs as listed above only.
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PROJECT ACTIVITIES
The Augusta-Richmond County Recreation Department and Augusta Housing and Community
Development Department agree to jointly administer the "Project" as follows:
The Augusta-Richmond County Recreation Department will:
1. Comply with the Community Development Block Grant regulations as set forth at 24
CFR Part 570.
2. Comply with the procurement policies of Augusta-Richmond County and the U.S.
Department of Housing and Urban Development procurements procedures specified at 24
CFR 85.3 6 of the" Administrative Requirements for Grants and Cooperative Agreements
to State, Local and Federally Recognized Indian Tribal Governments."
3. Adhere to the reversion of assets provision of the CDBG regulations at 24 CFR 570.503
(b) (8) whereas "any real property that was acquired or improved in whole or in part with
CDBG funds in excess of $25,000 shall be used for its original approved purpose for five
(5) years after expiration of agreement."
4. Adhere to provisions of 24 CFR 570.207 (a) (3): Political activities. CDBG funds shall
not be used to finance the use of facilities or equipment for political purposes or to
engage in other partisan political activities, such as candidate forums, voter transportation
or voter registration. On an incidental basis, political meetings, candidate forums, or
voter registration campaigns may be held provided that all parties and organizations have
access to the facility on an equal basis, and are assessed equal rent or use charges, if any.
5. Adhere to provisions of 24 CFR 570.200 (b) (2): Fees for use of facilities. Reasonable
fees may be charged for the use of the facility, but charges such as excessive membership
fees, which will have the effect of precluding low and moderate income persons from
using the facility, are not permitted.
6. Adhere to equal opportunity in the provision of services. No persons may be excluded
from participation in, denied the benefits of, or subjected to discrimination under any
program or activity receiving Federal financial assistance on the basis of race, color,
religion, gender, sexual orientation, national origin, age, or disability.
7. Facility shall be accessible to persons with physical disabilities.
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The Augusta Housing and Community Development Department responsibilities are as follows:
1. Prepare Environmental Assessment.
2. Prepare Contract Documents to include all Federal Provisions as required by the U.S.
Department of Housing and Urban Development and the U.S. Department of Labor.
3. Handle the administration of the bid process to include scheduling bid opening date,
publishing advertisement for bids, conducting pre-bid meeting, reviewing bids and
making recommendation to Commission, conducting preconstruction conference and
monitor for Davis Bacon compliance.
4. Review and authorize pay requests.
5. Report to the U.S. Department of Housing and Urban Development statistics on the
number of persons participating in said programs, services, or activities.
REPORTS
The Subrecipient shall submit to the Grantee the following reports for the term of this agreement.
1. Annual Performance Report (Due January 15,2009)
2. Use of Facility Certification - (Due January 15,2010) Must be submitted
annually for five (5) years.
Year
1
2
3
4
5
Period Covered (year)
01/01/09 - 12/31/09
01/01/10 -12/31/10
01/01/11 -12/31/11
01/01/12 -12/31/12
01/01/13 -12/31/13
Certification Due
January 15,2010
January 15,2011
January 15,2012
January 15,2013
January 15,2014
3. Audit Report (Due 30 days after completion of audit).
SIGNATURES APPEAR ON THE FOLLOWING PAGE
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APPROVED:
tJ/.:e ~
David S. COP~ha er
As its Ma.}:or
ATTEST:
SEAL
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hester A. Wheeler, III, Director
Augusta-Richmond County
Housing and Community
Development Department
Augusta, Georgia
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Fr erick L. Russell
aministrator
Augusta-Richmond County
Augusta, Georgia
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Tom F. Beck, Jr., Dir tor
Augusta-Richmond ounty
Recreation Department
Augusta, Georgia
Date:
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