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Home My WebLink AboutDept. of Community Affairs Augusta Richmond GA DOCUMENT NAME: d~. ~ ~u(\~ OS-~o.\ '?-S DOCUMENT TYPE: \'0emc::xo.rc\LA (YJ YEAR:(5:) BOX NUMBER: \ 5 FILE NUMBER: \ 6=1 ~ NUMBER OF PAGES: ,?;p '~, . l , I . j Office of The Clerk of Commission Lena J. Bonner, CMC Oerk of Commission Nancy Morawski Deputy Oerk Room 806 - Munidpal Building 530 Greene Street - AUGUSTA, GA. 30911 (706) 821-1820 - FAX (706) 821-1838 MEMORANDUM TO: Ms. Donna Williams, Deputy Comptroller FROM: Lena J. Bonner, Clerk of Commission DATE: November 13,2000 SUBJECT: Department of Community Affairs' Local Assistance Grant Awards Enclosed is a check in the amount of $18,750 from the Department of Community Affairs representing 75 percent of the Harrisburg West End Neighborhood Association, Inc., Local Assistance Grant No. 01-C-L-616 appropriations. Please issue an Augusta-Richmond County check to the above referenced association for the stated amount. Should you have any questions or need any additional information, please feel free to call, Thank you for your continued assistance. Enclosure: Check I AUGUSTA-~ICHMOND COl)NlY COMMISSION ... f 042224 AMO 18,750.00 R ION B , NVOIC 01CL616 ',IN C 18,750.00 0.00 RANT j} e eEl ((1?-cfJ CHECK NUMBER CHECK DATE 042224 11/16/00 TOTA INVOICES DISC TOTAL CHECK TOTAL 18,750.00 0.00 18,750.00 '/ 1110 L. 2 2 2 L.ul I: 0 b l. l. 0 l. :1 7 5 I: b B :1 0 l. L. B :1 g L. III i<.. . I . J ....... INVOICE NUMBER 01-C-L-818 INVOICE DATE , , STATE OF GEORGIA '~EPARTMENT OF COMMUNITY AFFAIRS ATLANTA, OA BANi< 1100-1000 GROSS AMOUNT 18.760.00 Cleek No; cn""k Oate: ChSICk Total: 0000042801 11/08/2000 $18,760.00 f t ~~~~~~rt.1t.~~1 Page 001 OF 001 VencIorNo: 0000013727 VWdw~ AUOUSTA-RICHMOND COUNTY DISCOUNT TAKEN 11/07/2000' 000017~14 0.00 AMOUNT PAID 18,760.00 t I 'Itf~'; ~:"-"'~'~;-;.)-~~l,c~t~t:-~t-Z~7t~;;tS~j,TE"~F.'GE~ ,r;R:-:G': l'A~"~1;{g'~',~~ ~:':,~;'. 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""I' t" .. \ . ~ ; ~, I " 1 '~,~~~ ': ~~b~TE~~ ',tJl;~~;~ts{E~J~i':~~&~~D~'~~F,.~J! ~'~~\tric;o1~ )~~~~.~~~~~.!.; '1-rl~ ._.~ '~ . $18.750, 00 ~: l!: ", , \';!L' ," ~" "",". ^'~ > P:", ~ ~ _ _ 1 ~tf.f O':-C:'l'~)(";J:/!, S"fr;"f:..,'Z:S'\2"t{\.~U:.r., ;-."<..'r,~:'7"', '~'.(,,:_)~~(rl'(~ ~~'.'I':'f'I" (.J ''', '\:' ~ ~J~ ~~(E0U:;y. ~'''I':T~f~;(5? ,oj'f', ['!:.:..l.,..~ ~ /~'i~~' II ' ';':lA'~~':i\:.' "'1f(i~', 'G'{.j t(0'~~(:J', '@ ?~~~~~;:7deya \.' 'I ~TAJC' (1'i:' (.J::;ltC~:,i,'@r~iTI', C'1,1~'(}r,~.,'t":.,.,',i.., ~- I --(t'~T~i,~J, jf'~,;_&CY('1 Ir,: i ::.. eVACHOVI4.It.ullC ( , ',' (' ~- -" 'r -\,' Q .' '\r. - -,' - ' . . , '~ '~.c "" - ~" . ~. ,., 'fI' . '0 .~~,('1(:"I.i'~"I""1 , I""')~f~ (L).'Ol. \ r'~1":~ /~' ',. 7,s,.1;!;;." I J - r... \\ ,-... ~ 1..\1"~"" I ~T,:: -"-l~ "e'-I; "~'-1'J-".1'" i"i': ,'" :;:,,:.:;':'.. ::.-'J::'2..: -~- ._....:.....~ ~.~d:;...'".?-:~_'~'t.....;c,~'-.)"" ..:,:,..:,\'~. _, " .,;., ~:::,.:~~.oI/ '" _~'i...",:,;,c::".:_;.,. ,''::_""''"''-_",,'-'''J~ l /1100000 ~ 280 ./11 1:0 b .0000 .01: 07 O. 7 ~ b 5/11 I ' AUGUSTA-RICHMOND ICOUNTY COM MISSION , , , I 071296 DESCRIPTION '. .,.' "':"',:)",i{:::n,', ....,;,i. P,Oi'NUMBER;' ::,dNVOICE.NUMBER: ,INVOICEAMOUNTot""{ ;::;::~p;~1:~:W~:t:~;~~~::;: :;::;;.~: '~-':{'",,::~..:~:.; :::,t,NEFAMOUNT),?/) l.JOCAL ASS 1ST GRANT 0 1CL6 1 6A 6 I 2 5 0 0 0 0 0 0 6 I 2 5 0 0 0 CHECK NUMBER CHECK DATE TOTA INVOICES DISC TOTAL CHECK TOTAL 0 7 12 9 6 0 2 / 1 5 / 0 2 6 I 2 5 0 0 0 0 0 0 6 I 2 5 0 0 0 I' II , . I' .." :. 'I I I' ,,"II~'t:q:.l <~I<<,,,~':" ,." 'j'. : ,. . " I I.' " , , , " I , " AUGUSTA-RICHMOND COUNTY , ' . COMMISSION", -~OOM 105, ACCOUNTING DEPARTMEt-!;r,:'" 530 GREENE STREET, " ,- '-AUGUSTA, G.EORGIA 30911, PHO'NE:(706) 821-233,4 ". '"" .... ,,,,111,,1,", l"l.l,.',j, , _I-"' , , ., ). I . ** ** ** **-"!' **'*:* ** *'*.~ * *,'*:* *:*1** * **c,.** *,~*,** j<,1*::"I;;~ ~~,,*1**,*:*'$,6 I 2S:0ANDNOCEN?I'S ~. ",',:_ <:: >" ';. ,,:rlj:,rl~:I'i'~" ,,.:,'''' :, ".,,'/,:',:;\, Id. ",iI '. '. I' '<"I ": f VOID AFTER 90 DAYS,;' ." -\ lC. ~ 610 '",1",1'. ','- ';'1 :;?iC,~EP~\P~~h:;;J~j:'~:QijECKl:N():";,,':~~d : .,:' ','",,,/::1,.1" ~. ~: ~ ~/,:P,2"/15/02' '0712.96' ~ ,I ~ ,."." ',. - - - " . , " ., PAY TO'THE, ORDER 'OF T02916 HARRISBURG WEST END , , . 'NEIGHBORHOOD ASS09: 1NC ,,-' FI :,l',,"'j .,- ;' c, .: /O~~,; s:g? c-<!l~:Ci;#':"?~i" ASSIS;rANT COMPTROLLER' ,":'::~ ,',,' ',II ,"I ". 1"';,' '~II~ ':',~',~";I:;,,~I FIRSTI:JNION NATIONAL B~NK; AUGUSTA, GEORGIA '.; . ~. rj' .' II' 0 7 1. 2 g f:r III I: 0 f:r 1. 0 0 0 2 2 7 I: 20 aDO 0 0 70 2 a 7 f:r III .. .1 ", ,~ Page 001 OF 001 VerdorNo: 0000013727 Vendor Name: AUGUSTA-RICHMOND COUNTY STATE OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS ATLANTA, GA BANK 1100-1000 0000053385 01/16/2002 $6,250.00 Check No: Check Date: Check Total: INVOICE NUMBER AMOUNT PAID' INVOICE DATE 01/15/2002 GROSS AMOUNT 6,250,00 DISCOUNT TAKEN 0115026250 000033786 0.00 6,250,00 ~ , \t:-') ,-;~.'" I" ". _ . ," , ,'I; 0/1 " t~;I,l S'FATE OF GEORGIA !~<~ '(C, .~ '~;"',1): ~'" ,j !;IE:PA,RTME:NT OF COMMUNITY AFFAIRS ' "', '~'" ''',1;,\ :c,,, EiOi:XECUTIVEPMK SOUTH :N~ E _ '.,\ . , I"~,,,, AThANTA, ,GA30329-2231 "', \~';-~'I.t '/-.\ '.: .,;~ I. - - '-~" " , 01/166.:'002" ,,- 14 ~!:~ Check. \te ":_ , ,.;"'.'::.. . l~~n~,.q. No .t~ . , !,~y to lh~P'!l.!q1" ~~g!J~J~'E:~!;~~o~go~o~~l~::, :I~~} :~~;~2~;';'i:::.';:~, /:i;~:l: \,~i~~~:i!.:~p' .'~.", (' :',> ...,', ",-; ).~.\"'~ I., ..1"\_;...~)1 -tl~tJ 1<~~1_:1 ~ l'" t " llh~\ ,.J ..'1 '...I....l..i..l...~'~ qt"lj../'dl~ .r~,-\ ~u"l(((..ttr~1 P!'yExacUy _ SI!<, IHOUSAND T~!r ~Ut.!ilRED FIf'l'Y;:ANP' 90/,109' s, ******~'**~*~**** . .. . , . I~ ""I ' . 1 '''I " c, ~'I!j" ~ . "" '! ':J; ~:J! ';ri::1/610 -l . . . . ~ ,J~:'\ '(;:,~~~,",~, """~' 0000053'385 '; _I', Ch.~k ~o Ve_n~r ~o.\ .O~~~O 13727 I ) j ./ I $6,250,00 i " :4 '1, 'I: :1 II (I ri , I ' '~'''-':_''::-..:...=c_",," "'{i " , ,P_.' " 1," '<'~'~'. (\~, " ", ~I\ !~ " Void "ft8~ 60 daye 'I':;,;, '- , , '\ ~ ". ,I~~\,'-. ~ ' '" d1,,-, f f~,\.. '.\ ' ' ~(:'-j ,i .:;~;~ I ,f~) ,., . .~ '-I: ({ 1[,' ", '~.:: '. ;' l,' ~ - -/ '" :::.";i'.'-." ; ,;,. ~ . It -: , ,'cl'lA!=t10VI~ ]~JL~_-" ___<" , ',~;,~;~~\) , .. I 'j j;': - r- -. r <.:. ; -~ ,~":......:"..--:,.'~'t~ '~.tJ.::..::...L-_:.: ,1[I1L 'I.JI,~'~_f't\'-. . ~~. .._~~ ,_~,~,\~ --..:"t:t4.t.,;:';~~~.;:'~~; ~JJ( - - ....JI\!!l. .~:- ~ ~ ~~..lllC:;I~~- j I . 11-000005:1 :18 511- ... b 511- ':0 b .0000 .0.: 07 0.7 ,'/ , -, ! 1\ J, ,', . , t' , Office of The Clerk of Commission Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Clerk Room 806 - Municipal Building 530 Greene Street - AUGUSTA, GA. 30911 (7U6) 821-1820 - FAX (706) 821-1838 MEMORANDUM TO: Ms. Donna Williams, Interim Comptroller FROM: Lena J;Bonner, Clerk of Commission DATE: February 7, 2002 SUBJECT: Department of Community Affairs Local Assistance Grant Award Attached is a check in the amount of $6,250.00 from the Department of Community Affairs. Please issue an Augusta Richmond County check to the following Local Assistance Grant recipient, which was approved by the Augusta Commission June 20, 2000: GRANT NUMBER ORGANIZATION GRANT AMOUNT No.01-C-L-616 Harrisburg West End $6,250.00 Neighborhood Association, Inc. As always, thank you for your assistance. " GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Laura Meadows COMMISSIONER Roy E. Barnes GOVERNOR January 22,2002 Honorable Bob Young, Mayor Augusta-Richmond County 530 Greene Street, Room 801 Augusta, Georgia 30911 Dear Mayor Young: Enclosed is the final payment in the amount of $6,250 for Local Assistance Grant #01-C-L-616 to Augusta-Richmond County. If you have any questions, please call Bobby Stevens at (404) 679-4943. Sincerely, ~~~~s Commissioner LJMJj a Enclosure EQUAL HOUSING ~ OPPORTUNITY L:J 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679.4940 www.dca.state.ga.us An Equal Opponunity Employer * Recycled Paper , I . , Office of The Clerk of Commission Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Clerk Room 806 - Municipal BUilding 530 Greene Street - AUGUSTA, GA. 30911 (706) 821-1820 - FAX. (706) 821-1838 February 18,2002 Rev. H.K. McKnight, President Harrisburg West End Neighborhood Association, Inc. 1902 Fenwick Street Augusta, Georgia 30901 Dear Rev. McKnight: Enclosed is a check in the amount of $6,250.00 representing the final payment of your FY2001-2002 State of Georgia appropriations through the Georgia Department of Community Mfairs Local Assistance Grant Program No.01-C-L-616. " If I can be of further assistance, please feel free to call. ~~) Lena J. Bonner Clerk of Commission Enclosure: '- ."I_r ,# GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 HARRISBURG WEST END NEIGHBORHOOD RECIPIENT: ASSOCIATION, INC. LA GRANT AGREEMENT NUMBER: Ol-C-L-616 LOCAL ASSISTANCE GRANT REQUEST FOR FINAL PAYMENT GENERAL INSTRUCTIONS: This form is to be completed once you have fulfilled the scope of work as outlined in your grant agreement. Be sure to indicate the name of the Local Assistance Grant (LAG) recipient and the LAG grant number at the top of this form. The grant recipient is the entity that appears in the grant agreement and the grant number appears in the upper left-hand corner of the grant agreement. The certification statement below must be signed by the Chief Elected Official or by someone who is officially authorized to sign on the recipient's behalf. Please return the form to the above listed address. If you have any questions, please contact Bobby Stevens at (404) 679-4943 or Amy Hill at (404) 679-3154. ( CERTIFICATION: This is to request final payment on the Local Assistance Grant of the above referenced grant number. In making this request, I hereby certify that the "Scope of the Project" as identified in Exhibit A of the above referenced Grant Agreement number has been completed. I further certify that all funds provided by this grant have been spent in accordance with the terms and conditions of the Agreement and that the' ormation stated herein is true and accurate. Authorized Si ature Date ; (.)..A BOB YOUNG, MAYOR Name and Title FROM WL SHIPES FAX NO. Dec. 31 2001 03:10PM P1 Fax Name: Organization: Fax: Phone: From: Date: Subject: Pages: Lena Bonner Clerk of Commission 821-1838 Harrisburg Neighborhood Association 12/31/01 Balance of grant 1 Ms. Bonner, The Harrisburg Neighborhood Association would like to request the balance of the grant that was awarded to the organization in the year 2000. Please let me know if there are any questions. Harrisburg Neighbortlood Association H, Kelly McKnight President 733-9559 g .. ,\, tB& ~ . ' Application for Local Assistance Grarit Local Assistance Grants are made pursuane co O.c.G.A. ~50-8-8(a) which provides in pertinene pare: "The department shaD make grants to eligible recipients o.r qualified UJcai governments, whi~h grants' are specified by amount, recipient, and purpose in an appropriation to the department" 1. Recipiene idencified by the General Assembly in Appropriations Act: Ric'hmond County . 2. Amoune appropriaeed by Gene~ Assembly: -...;... $25,000 3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act: ... "-4'. . Food for the poor by Harrisburg West End Neighborhood Association, Inc. in Richmond County 4. Information.R.equired,by thc;.Deparemenc ofCommunicy Affairs for Award:, , a. PICISC provide a decailed desai.ption of the project, location, type of woek co be initiaeed, and for whae purposes,the funds awarded through this grane would be used. Attach additional pages if necessary. . ....-: .'5 e~Q.' ~ 1+ o--C-~ \"Y'-Q r'\..+', , q J) b. Please provide a budgee for the proposed project, liseing all revenues and expendieures. Project Revenues Project Expenditures Loci! Assistance Grane 5e,,~' 4-/foch m t' /J f 1// Local Govt. Other Total c. Provide expected project seart up and projece compleeion daees: L-cL-:l5oD B~nninK Dau l-L-fH-dm/ CompktiDn Dau , . 5. Contact Information: Please provide the following contact information for the grant. Name: -1/, fie!l; me KAI/jh+ 'Address: J<J-C;5 P~'Juh'CK.. Sf Ci<r- A"J2 ~+.. Telephone:~h 736/600 State: ~ Zip:..J 0 90'1 Facsimile:7l?0 ~61.~3/ E-mail: Name: P t2/ -f r I 'c I '.0..- -J:,.j t7~^' Address: ~/r.~~ hlJ{D/r:I:...sf. City: A- u ~fJs:b. " Tdephone:1l1t; 'l3fp 01'f5 Facsimil~: 'A16 :J.t,1~1a31 Sta~e: ~ Zip: (~ 0 '07' E-mail: 6. Certification , the information in this a . cation is true and cOrrect and the Local Assistance Grant subject III be used for the, purpo outlined above. I further certify the local government described in I e te power an uthority to expend funds fo'r the purposes set fOM herein. la/3JfJO , ( I Or _ ~ 0 _ a.coo --, /7 1 jl7l Date V<' 4eS t cl~~-t Title For additional information or assistance, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 679-4943. - Georgia Department of Community Affairs 60 Executive Park South, NE Atlanta. GA 30329-2231 www.dca.state.ga.us 6/00 '.. Indeoendent Accountant's Reoort We have examined management's assertion included in the accompanying State of Georgia Grant Certification Form about [name of government]'s compliance during the fiscal year ended [date] with the requirement to use grant proceeds solely for the purpose or purposes for which the grant was made for:each of the following grant award(s): [Individually identify each grant award of governor's emergency funds and/or special project appropriation.] Management is resp<;>nsible for [name of government]'s compliance with this requirement. Our responsibility is to express an opinion on management's assertion about the [name of government]'s compliance based on our examination. Our examination was made in accordance with standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about [name of government]'s compliance with this requirement and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on [name ofgovernment]'s compliance with the specified requirement. In our opinion, management's assertion that [name of government] complied with the aforementioned requirement for the fiscal year ended [date] is fairly stated, in all material respects. , J . . Attachment 4a Local Assistance Grant The project will distribute food to the disadvantaged citizens in the Augusta area, primarily the "Harrisburg" inner city area. The food will be acquired primarily through the Golden Harvest Food Bank:. Since the products are donated the only cost is for the handling fee. The physical location for the food distribution will be donated by Bible D,eliverance Temple. The Harrisburg Neighborhood Organization will supply the freezers, a storage facility, and any needed transportation to acquire the food products. The Project Director will recruit volunteer labor to staff the facility and assist with the distribution. The only position not staffed by volunteers will be the Project Director. The Project Director is responsible for "day-to-day" operation and distribution, will track all food, volunteer hours, people served, mileage incurred to obtain and distribute the food, ensure that the project remains within the budget, that all guidelines are followed and any needed reports filed in a timely manner. The Project Director will be compensated at a flat rate of $400.00 a month for 16 months, commencing September 1, 2000 and ending December 31,2001 so expenditures can be accurately estimated. Mileage compensation will not be paid on a per mile basis, but should be recorded as a volunteer donation. Volunteer hours and miles shall be tracked to measure the value of volunteers to the project. The Project Director is a member of the Food bank committee. The members are H.K. McKnight, Margaret McKnight, Patricia Tuten, and Judy Shipes. Patricia Tuten has extensive knowledge of the food bank policies, organization, and procedures. Patricia Tuten has agreed to serve as the Project Director. The committee will assist the Director to assure that all grant guidelines and distribution of food is in keeping with the intended purpose ofthe grant. This committee is to act on behalf of Harrisburg Neighborhood Association in administering the Grant. The funds will be used for the following projects: ./ To feed children in the after school program for "latch key" kids; ./ One night a week will be designated to provide a nutritious mea.1 for needy children in the Harrisburg Community; ./ To feed seniors at luncheons held specifically for them to enhance their lives; ./ Provide food for "Family Night", and other activities sponsored to support and unite the community through the Harrisburg Family Life Center and the . ~~--~---Harrisburg-Neighborhood_ Organization; ./ A stocked food pantry to act as a central referral for distribution of emergency food items; community faith based organizations, DFCS and other agencies may refer clients; ./ "Manna trucks" to aid in meeting the communities needs; ./ To furnish food products to enhance the quality of life for the children, elderly, - disabled, and / ~r economically deprived throughout the area; yF' Additional projects for the area that the "food bank committee", shall ascertain is appropriate to enhance life in the community and that does not conflict with the grant guidelines. . . Attachment 4 b Local Assistance Grant BUDGET ---~---- -------- Proiect Revenues Proiect Expenditures Local Assistance Grant _~~c__~~___ '___$, Project Director 16 months @ $400.00 ' Community Awareness, volunteer appreciation, Food acquisition/storage $ 6400.00 $ 600.00 ' $18.000.00 $25,000.00 Total The dollars for project director are not exorbitant, but intended to offer minimal compensation for acting as a 'paid volunteer'. The project will require an enormous amount of time. Additionally, the project director will be responsible for paying any tax due. The Harrisburg Neighborhood Association will open a separate account for the grant money to be disbursed from. The day-to-day purchase of food and other products necessitates the need for the account to be separate. Accounting for the funds will also be made easier through the use of a separate account. The project director will sign on the checks and an alternate person named by the committee. Donations Estimated value Rental for Pantry Location Utilities (excluding telephone) Office Space for Director Office Equipment/Supplies Vehicles for transporting 16 months = $3200.00 16 months = $2400.00 16 months = $1600.00 16 months = $ 800.00 16 months = $1600.00 $9600.00 - Estimate of Volunteer hours 16 months = 8000 hrs @ $10.00 per hr = $80,000.00 Estimate of Volunteer miles 16 months = 16000 miles @ 8c mile = $12,800.00 Total value of community donations; $102,400.00 PI-~~\ . ~~~ - ~ Office of The Clerk of Commission Lena J. Bonner, CMC Oerk of Commission Nancy Morawski Deputy Clerk Room 806 - Municipal Building 530 Greene Street - AUGUSTA, GA. 30911 (706) 821-1820 - FAX (706) 821-1838 August 10, 2000 Rev. H.K McKnight, President Harrisburg West End Neighborhood Association, Inc. 1902 Fenwick Street Augusta, Georgia 30901 Dear Rev. McKnight: Enclosed is an application form from the Georgia Department of Community Affairs regarding the Local Assistance Grant from the Fiscal Year 2001 State Budget which was awarded to your agency through the efforts of our local Legislative Delegation for the Harrisburg West End Neighborhood Association to provide food for the poor. Please complete the highlighted areas on the form and execute the enclosed grant agreement between your agency and the city, which is needed to aid in the release of funds and return promptly to my attention. Should you have any questions or need any additional information, please feel free to call. Very truly yours, ~~ nner, Clerk of Commission Enclosures: .,,-_.-~-""'. .. AUGUSTA-RICHlVIOND COUNTY COMMISSION BOB YOUNG Mayor JAMES B. WALL CITY ATTORNEY P. O. Box 2125 454 GREENE STREET AUGUSTA, GEORGIA 30903 Bus. (706) 821-2488 Fax No. (706) 722-5984 E-Mail: Jwall@co.richmond.ga.us LEE BEARD Uw\1ER BRIDGES .JERRY BRIGHAM HENRY H. BRIGHAM ANDY CHEEK RICHARD L. COLCLOUGH WILLIAM B. KUHLKE, JR. STEPHEN E. SHEPARD MARION WILLIAMS CHARLES R. OLIVER, P E, CPA Administrator WM. "WILLIE" H. MAYS, ill Mayor Pro Tern MEMORANDUM To: Harrisburg West End Neighborhood Association, Inc. From: James B. Wall Date: July 26, 2000 The Attorney General issued a Memorandum to Jim Higdon, Commissioner of Community Affairs, on August 17, 1999 addressing two issues and concerns. The first concern is for funds for a grant to a local government for the benefit of an apparently private organization. He concluded that the grants should be authorized only when the local government recipient makes the funds available to the private entity in the form of a contract for services. In addition, the contract must show the scope of services and how the scope of services is in aid of a lawful activity whose benefit to the County is substantial. Please review the scope of services to insure it accurately states the pllrpose for which the grant will be utilized. The second concern was the constitutional prohibition against paying funds to, or contracting with, a sectarian entity. We have been required to conduct "such factual inquiries as may be reasonably necessary to enforce" the sectarian aid prohibition, Accordingly, r have included a certification that your organization is not "organized out of belief in God or other supernatural beings", which is a requirement for your organization being eligible for the grant funds. [ have attached two copies of the contract, since we must provide one copy to DCA. The remaining copy is for the City's records. Please execute both copies of the contract in order that they may be returned to me. Further, if you should have any questions concerning either the scope of services or the certification, please call me. . GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Jim Higdon COMMISSIONER Roy E. Barnes GOVERNOR November 9, 2000 Honorable Bob Young, Mayor Augusta-Richmond County 530 Greene Street, Room 801 Augusta, Georgia 30911 Dear Mayor Young: Enclosed are the first payment in the amount of $18,750 and a copy of the executed contract under Local Assistance Grant #01-C-L-616 to Augusta-Richmond County. Also enclosed is a Local Assistance Grant Request for Final Payment Form. This form must be completed and returned once you have completed your project and expended the full amount of the grant funds. Upon receipt of this form we will issue the final payment. Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a new law effective January 1, 1999 to provide certain disclosure information to the State Auditor. Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent to the DepaJtment of Audits and Accounts. Under the provisions of the new law, failure to file the required information with the State Auditor could result in a forfeiture of the grant and a mandatory return of the funds to the State. If you have any questions about these reporting requirements, please contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115. I am pleased that we were able to assist you with the funds provided. If you have any questions, please call Amy Hill at (404) 679-3154. ~IY~~ Jim Higdon Commissioner JH/j a Enclosures eQUAL HOUSING ~ OPPORTUNITY L:J 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940 www.dca.state.ga.us An Equal Opportunity Employer * Recycled Paper . . GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Jim Higdon COMMISSIONER October II, 2000 Roy E. Barnes GOVERNOR Honorable Bob Young, Mayor Augusta-Richmond County 530 Greene Street, Room 801 Augusta, Georgia 30911 Dear Mayor Young: The attached contract when executed commits state funds in the amount of $25,000 to Richmond County for food for the poor by Harrisburg West End Neighborhood Association, Inc. in Richmond County. I must call your attention to two provisions in this contract that based on advice from the Attorney General deserve your careful attention. The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia Constitution against grants to any church, cult, religious denomination or sectarian institution. Should this grant fall into that category, I would ask that you consult with your local attorney. The second deals with grants to private entities and is covered in Exhibit A of this contact. Should this grant fall into that category, T again urge that you or your attorney carefully review this exhibit. If, after reviewing the agreement, you wish to proceed please execute it by signing and returning two copies to me. I will then sign for the Department and return a copy to you along with a check representing the first payment. The Department of Community Affairs is pleased to assist the General Assembly and Richmond County in the administration of this grant. If you have any questions, please feel free to call me or either Amy Hill at 404.679.3154 or Bobby Stevens at 404.679.4943. Sincerely, Q~~ Jim Higdon Conunissioner JH/ja Enclosure cc: Richmond County Legislative Delegation eaUAL HOUSING ~ OPPORTUNITY L:J 60 Executive Park South, N.E. - Atlanta, Georgia 30329.2231- (404) 679-4940 www.dca.state.ga.us An Equal Opportunity Employer * Recycled Paper STA,TE OF GEORGIA GRANT CERTIFICA~ION FORM As required by House Bill 1364 of the 1998 Session of the General Assembly, each grant of state funds to a local government from the governor's emergency fund or from a special project appropriation shall be conditioned upon the receipt by the state auditor of a properly completed grant certification form. One Grant Certification Form should be prepared for each grant awarded to the local government. The Grant Certification Form(s) should be submitted to the State Auditor with one c.opy of the annual audit report. Questions concerning the preparation and submission of this form should be referred to Local Government Audit Section of the Georgia Department of Audits and Accounts. Instructions for Completion 1. Complete lines A tlrrough K on page 2 of this form. Please note that one form should be used for ~ grant from the governor's emergency fund or from a special project appropriation. 2. The appropriate officials should sign and date the section entitled "Certification of Local Government Officials." 3. Attach Independent Accountant's Report. 4. Mail the Grant Certification Form (including Independent Accountant's Report) with one copy of the audited annual financial report to: State of Georgia, Department of Audits and Accounts Local Government Audits Division 254 Washington Street, S.W. Suite 322 Atlanta, Georgia 30334-8400 5. If the local government meets the eligibility criteria for an agreed upon procedures engagement in accordance with the provisions of the Official Code of Georgia Annotated Section 36-81-7, the local government is responsible for ensuring that the procedures performed by the independent certified public accountant are sufficient in scope to enable the CPA to complete the Independent Accountant's Report. These procedures include examination of grant application and award documentation to become familiar with the terms and conditions of the grant; verification of receipt of grant proceeds; and evaluation of the local government's documentation of expenditures. The purpose of these procedures is to comply with the provisions of House Bill 1364 requiring certification that the grant funds were used solely for the express purpose or purposes for which the grant was made. 6.. Whether the local government engages an independent certified public accountant to perform an audit or perform the agreed upon procedures, for purposes of meeting the requirements of House Bill 1364 the independent CPA should be engaged to examine management's assertion of compliance with the requirement to use grant funds solely for the express purpose or purposes for which the grant was made. The independent CPA should conduct the engagement in accordance with the standards for examination engagements for compliance attestation contained in the Codification of Statements on Standards for Attestation Engagements. 7. This form and the accompanying Independent Accountant's Report is required to be filed with the state auditor in conjunction with the annual audit for each year in which grant funds are expended or remain unexpended by the local government. 8. Questions concerning the provisions of House Bill 1364, the State of Georgia Grant Certification Form, or attestation engagements should be referred to Edward Blaha, Deputy Director, Local Government Audit Section, at the address listed above; telephone (404) 651-5II5; fax (404) 651- 5608; or e-mail blahaef@mail.audits.state.ga.us STATE OF GEORGIA GRANT CERTIFICATION FORM A Local Government B Information For Year Ended ! C State Awarding Agency D Grant Identification Number E Grant Title F Grant A ward Date G Grant Amount H Balance - Prior Year (Cash or Accrued or Deferred Revenue) I Grant Receipts or Revenue Recognized J Grant Disbursements or Expenditures K Balance - Current Year (Cash or Accrued or Deferred Revenue) (Line H + Line I - Line J} Certification of Local Government Officials I have reviewed the information presented above and certify that. it is accurate and correct. I further certify that the proceeds of the grant award identified above were used solely for the express purpose or purposes for which the grant was made. I understand that failure to comply with the provisions of the law applicable to this grant award shall result in a forfeiture of such grant and the return to the state of any such grant funds received. Signature of Chief Elected Official Date Signature of Chief Financial Officer Date _._.- Jo GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Jim Higdon COMMISSIONER F "y E. Barnes ';OVERNOR July 12,2000 RECEIVED ,ll!1 I 7 2000 Honorable Bob Young, Mayor Augusta/Richmond County 530 Greene Street Augusta, Georgiaa 30911 !~l8y'?::"~):~;~\;~", _, A ~ +- \', -'~\l'.' .......,-" , , , \., I '1~.~1J'" ('-!. \~.:,,~;. ~ ~.~.. 1-...1 t~,..~) 1,..,' ~ . \..It;.. -\,..- Dear Mayor Young: I am pleased to advise you that $.2?" 00,0 in Local Assistance Grant funds h,". been included in the Fiscal Year 2001 State Budget. A brief description of the purpose for the (.rant is included on the enclosed application form. To begin the paperwork necessary to rece' lie this grant, please complete in detail the attached application form and return it to my office. (--lce we have received and approved the application, we will forward a contract to you. We are delighted to assist you with your community development activities. If y'J have questions, please contact Amy Hill at (404) 679-3154 or Bobby Stevens at (404) 67.1-4943. Thank you. ../Sin"~ereIY;. I · i _~ //~,~'- ~ --- ~m Higdon Commissioner JH:bsa Enclosure eaUAL HOUSING ~ OPPORTUNITY L:J 60 Executive Park South, N.E. . Atlanta, Georgia 30329-2231 - (404) 679-4940 www.dca.state.ga.us An Equal Oppor/Uniry Employer * Recycled PapN . ". . . .. STATE OF GEORGIA RICHMOND COUNTY GRANT AGREEMENT '}){ofL- ~ ~ THIS AGREEMENT, made and entered into this~ day of ~"~ 2000, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia, acting by and through the Augusta-Richmond County Commission, (hereinafter referred to as "Augusta"); and HARRISBURG WEST END NEIGHBORHOOD ASSOCIATION, INC. hereinafter referred to as the "Organization"); WIT N E SSE T H: WHEREAS, the Organization has submitted to the Georgia Department of Community Affairs and to Augusta a proposal to provide certain services as set forth in the Application for funding filed with the State, which is incorporated herein by reference; and WHEREAS, Augusta deems the services to be provided by the Organization as essential and necessary for the citizens of Augusta and acknowledges that the Organization can provide the services in a cost-effective and efficient manner; NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and agreement between the parties, it is agreed as follows: 1. Augusta agrees to appropriate to the Organization, and the Organization accepts, the sum of $25,000.00 (the "Funds"), to be paid to Organization upon execution of this Agreement upon the terms set forth in the Grant from the State of Georgia, which is incorporated herein by reference. 2. In consideration of such appropriation of the Funds, the Organization agrees to perform the following services, which Augusta has determined renders a substantial benefit to its citizens, to wit: To provide programs for the disadvantaged, thereby promoting public health and safety. 1 , ~. Augusta has the power to perform such services under the Constitution of the State of Georgia, Article 9, Section 2, Paragraph 3, and the services are authorized by one or more of the following powers set forth in said Constitution or by general law including but not limited to the following: ~ Police and fire protection; o Garbage and solid waste collection and disposal; o Public health facilities and services, including hospitals, ambulance and emergency rescue services, and animal control; o Street and road construction and maintenance, including curbs, sidewalks, street lights, and devices to control the flow of traffic on streets and roads constructed by counties and municipalities or any combination thereof; o Parks, recreational areas, programs, and facilities; o Storm water and sewage collection and disposal systems; o Development, storage, treatment, purification, and distribution of water; o Public housing; o Public transportation; o Libraries, archives, and arts and sciences programs and facilities; o Terminal and dock facilities and parking facilities; o Codes, including building, housing, plumbing, and electrical codes; or o Air quality control 3. Organization further agrees to expend the Funds for the said purposes and to account for such Funds in accordance with generally accepted accounting principles. 2 , , 4. The Organization shall hold harmless and indemnify Augusta, its officers, elected officials, agents, employees, and representatives, from and against any and all claims resulting from or arising out of the appropriation provided according to this Agreement, including, without limitation, damage claims for injury to persons or property. The Organization expressly acknowledges that, by appropriating the Funds outlined in this Agreement, Augusta has not assumed or undertaken any legal duties as to the Organization or others. The Organization agrees to make no claims or demands against Augusta, its officers, elected officials, agents, employees and/or representatives, for any damages that may result from or arise out of the appropriation of Funds pursuant to this Agreement, even if such claims or demands are made against the Organization. 5. Upon request, the Organization agrees to provide Augusta with any information Augusta deems necessary to fulfill its obligations under the Grant Agreement with the State of Georgia and further agrees to give Augusta the right to audit all records related to this Agreement, and the Organization's performance thereunder. 6. The Organization acknowledges that under the Open Meetings Law for the State of Georgia (O.C.G.A. ~ 50-14-1, et seq.) if the Organization receives as a direct allocation tax funds which constitute more than 33 1/3% of its funds from all sources, it may be required to comply with the Open Meetings Law. Further the Organization acknowledges that all records relating to this Agreement and the services to be provided under the Grant may be a public record subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.). Organization shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 7. Organization certifies that it is a tax exempt entity under ~ 3 . ;; 501(c) of the Internal Revenue Code. 8. Organization acknowledges that one of the constraints imposed by the Georgia Constitution on the implementation of grants through private parties is the prohibition against sectarian aid. The Constitution provides in Article 1, Section 2, Paragraph 7: "No money shall ever be taken from the public treasury, directly or indirectly, in aid of any church, sect, cult, or religious denomination or of any sectarian institution." This "Sectarian Aid" clause prohibits the performance of a public function through a contract for services by a religious organization, even if the program is conducted neutrally, without reference to such beliefs and practices. [The words of this prohibition have their ordinary meanings. In Bennett v. City of LaGrange, 153 Ga. 428(1922), the Supreme Court indicated that "religious" connotes faith in God, 153 Ga. at 433, or, as the dictionary puts it, belief in the supernatural as creator and governor of the universe. The American Heritage Dictionary Second College Edition 1044 (1982) . "The term 'church' is one of very comprehensive signification, and imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433. "Sect", "cult" and "denomination" also relate to a "distinct organization," with "a corrunon system of faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar meaning related to "organization," but may also mean a "custom, practice, relationship, or behavioral pattern of importance in the life of a corrununity or society." The American Heritage Dictionary Second College Edition 666 (1982). In other words the grant recipients may not contract for services with any entity organized out of belief in God or other supernatural beings. It is a "comprehensive signification." 153 Ga. at 433.] Augusta may not contract for services with any entity organized out of belief in God or other supernatural beings. 9. Organization certifies that Augusta has made inquiry of 4 It .,.. I .:. \ #- Organization as to whether it is "organized out of belief in God or other supernatural beings" and Organization hereby certifies to Augusta that it is not so organized and that it is not a religious organization as defined above. 10. Augusta may terminate this Agreement, with or without cause, upon five business days written notice to the Organization. If at the time of termination, any funds under this Agreement have not been disbursed to the Organiz2tion, said funds shall be retained by the City. 11. In addition to the indemnification provision set forth in paragraph 4 hereof, Organization agrees that this Agreement shall terminate should it be determined the Grant from the State to Augusta is in violation of any law or be declared invalid for any reason, and Organization shall refund or reimburse to Augusta any monies paid pursuant to this Agreement. IN WITNESS WHEREOF, the undersigned have caused these presents to be executed by their proper officers and hereunto set their hands and affixed their seals, the day and year first above written. and subscribed this...30 day of ---;-2000. ATTEST: HARRISBURG WEST END NEIGHBORHOOD ASSOCIATION, C. ORGANIZAT ON By: A ry Pub ic Commission Expires: ~ARV PUSLIl", r..;UUJMBlA CO!.DITY MYCOMMISS!O;~ EjG'j[o;ES 10-15-Cj) :~ ::: .; ~ ';' +) ..~~':~v ...~\ '\\ ___::;~~_-"""' <;,"t:. ~~ ~ ~f'~ ""'~-.) ~ ~ ..-v~.........__ ...... '-':-\ :.; ! t, ~ .~. "---\ ~ , ... ~ \, ~ .,.:- .) ../--:- ~ ~ ~ .r~ (I _ _ ~el..'-$' ~ ~<_ C'.., ,~~ ~ ~.;. :'~--", ..."'j~~ ~ . ~ ~ ':';, ~ ~.;:.;-::-:,.. :' . ~ ,I ~ 0-,f// ,. ... 5 ; 10. Grant No. Ol-C-L-616 STATE OF GEORGIA COUNTY OF DEKALB STATE OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS AGREEMENT FOR GRANTING OF STATE FUNDS THIS AGREEMENT entered into this II th day of October 2000. by and between the Department of Community Mfairs of the State of Georgia (hereinafter referred to as the "Department") and Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the "Recipient") . WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and WHEREAS, mutual cooperation and assistance between the state and its political subdivisions is beneficial to the administration of programs to assist the citizens of the state; and WHEREAS, the Department is authoIized by the provisions of O.C.G.A. 1350-8-8 to grant and administer public funds in furtherance of the public purposes specified therein; and WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and expend funds for the purposes set forth herein; NOW, THEREFORE. in consideration of the mutual covenants and warranties contained herein and other good and valuable consideration. the receipt and sufficiency of which is hereby acknowledged. the parties agree and covenant as follows: 1. Scope of Project. The Department shall upon the terms and conditions contained herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $25.000 to be used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by reference and made a part of the Agreement. 2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with this Agreement and to account for said funds in accordance with generally accepted accounting principles. Any funds not expended for the purposes provided herein shall be returned to the Department. no later than completion of the project. 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the Department shall pay the Recipient in accordance with the following payment schedule: $18.750 Within ten days of the Department's receipt of the executed Agreement. $6.250 Upon receipt by the Department of written certification of project completion in accordance with this Agreement. $25,000 Total Disbursement 4. Applicable Dates. The effective date of this Agreement is specified on page one. .~ Grant No. Ol-C-L-616 Page 2 of 5 5. Conflicts of Interest. The Recipient warrants and represents that all of the officials. agents and employees of the Recipient have not violated any applicable federal. state or local conflict of interest laws, ordinances. rules or regulations. including but not limited to. O.C.G.A. 1345-10-20 through 1345-10-28 and O.C.G.A. 1336-67 A(1) through 1336-67 A(4) and that the aforementioned parties shall continuously comply with the same throughout the term of this Agreement. Additionally. the Recipient attests that all officials of the Recipient have certified the same. 6. Enforceable and Lel!ally Bindinl! Act. The Recipient certifies that it is duly organized. validly existing and in good standing under the laws of the State of Georgia; that it has all the requisite power and authority to enter into this Agreement and to assume the responsibilities herein including the expenditure of funds; and that all necessary actions have been and will be taken in conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable and legally binding acts of the Recipient. 7. Monitorinl! and Auditing. Upon request. the Recipient agrees to provide the Department with any information. documents and/or photographs the Department deems necessary to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate books. records and accounts reflecting its administration of Agreement funds and compliance with all applicable laws. Such documentation shall be retained for at least three years from the completion of said project and shall be made available to the Department upon request. The Recipient further agrees that an accounting of these funds shall be included in the next regularly scheduled audit or financial statement of the Recipient and any future audits or financial statements until all expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees that any unresolved findings of the Department concerning expenditure of project funds. whether based on an audit report. financial statement. project completion report or independent investigation of the Department, shall preclude the Recipient from applying for or receiving any further grants or other funds from the Department, until such findings are resolved to the satisfaction of the Department. 8. Open Meetinl!s. The Recipient certifies that in approving this Agreement. it has complied with all the open meeting requirements of Chapter 14 of Title 50 of the OffiCial Code of Georgia Annotated. 9. No Mencv or Partnership. Nothing herein nor any actions of the parties hereto or their agents or employees shall create any agency relationship. partnership or joint venture. between the Department and the Recipient. The Department is not an agent or representative of the Recipient and the Recipient is not an agent or representative of the Department. The Recipient shall be solely responsible for performing any and all obligations under this Agreement. 10. Termination. The Department may terminate this Agreement. with or without cause. upon five business days written notice to the Recipient. If at the time of termination. any funds under this Agreement have not been disbursed to Recipient, said funds shall be retained by the Department. 11. Satisfaction. In the event the Department determines. in its sole discretion. that the Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (H) has failed to complete all or a portion of the actions required under the Agreement; (Hi) has acted in any way contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or local law. ordinance or regulation. the Recipient shall be required to return to the Department all funds disbursed under this Agreement. upon request. '" I' Grant No. 01-C-L-616 Page 3 of 5 12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the implementation of grants through private parties is the prohibition against sectarian aid. In the words of the Constitution, "No money shall ever be taken from the public treasury, directly or indirectly. in aid of any church. sect, cult, or religious denomination or of any sectarian institution." Ga. Const.. Art. 1. Sec. II. Par. VlI. (b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for services by a religious organization. Bennett v. City of LaGrange. 153 Ga. 428 (1922) (city may not engage Salvation Anny to conduct welfare program). This is true even if the program is conducted neutrally, without reference to such beliefs and practices. 1988 Op. Att'y Gen. AU'y Gen. No. U88-6. (c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court indicated that "religious" connotes faith in God. 153 Ga. at 433, or. as the dictionary puts it. belief in the supernatural as creator and governor of the universe. The American Heritage Dictionary Second College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and imports an organization for religious purposes, for the public worship of God." 153 Ga. at 433. "Sect", "cult" and "denomination" also relate to "a distinct organization," with "a common system of faith," "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar meaning related to "organization." but may also mean a "custom, practice, relationship. or behavioral pattern of importance in the life of a community or society." The American Heritage Dictionary Second College Edition 666 (1982). In other words the grant recipients may not contract for services with any entity organized out of belief in God or other supernatural beings. It is a "comprehensive signification." 153 Ga. at 433. (d). Without limiting any other provision of this grant agreement, it is the responsibility of the Grant Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably necessary to enforce it, and the Recipient's acceptance of the grant constitutes a promise to do so. No act or failure to act by DCA in regard to the submission will waive the requirement of compliance or prevent the State from asserting noncompliance. 13. Entire Al!reement. This Agreement constitutes the entire agreement among and between the parties. There are no representations. oral or otherwise, other than those expressly set forth herein. No amendment or modification of this Agreement shall be binding unless both parties have agreed to said modification in writing. [Executions on following page] .. " t Grant No. Ol-c..L-616 Page 4 of 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. FOR THE RECIPIENT By: ~~ ~~ Mayor I 6 FOR THE DEPARTMENT OF COMMUNI1Y AFFAIRS By: Attachments: Exhibit A. "Scope of Services" . .. " ' .. . Grant No. Ol-C-L-616 Page 5 of 5 EXHIBIT A The Local Assistance Grant shall be used by Richmond County for food for the poor by Harrisburg West End Neighborhood Association, Inc. in Richmond County. · If the preceding statement of purpose designates a private program or entity for accomplishing its purpose, the purpose must be accomplished through a contract for services by the named private entity, or the private entity that conducts the named program. If the appropriation specifies not only an implementing entity but also a use of funds by the entity, such as improvement of a facility, Grant Recipient must impose that use as a condition in the contract for services. The services must provide the Grant Recipient with a substantial benefit. · To illustrate, suppose the appropriation is for a grant for renovating the facility of an historical society. An appropriate implementation might be a contract for services in which the historical society promises that its historical displays will be open to the public during stated hours for a stated term. Or a grant for cataloging the society's papers might be implemented by a society promise to conduct public lectures at the Grant Recipient's own historical sites. These are illustrations only. · It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return is substantial. No act or failure to act by DCA will waive the requirement of compliance or prevent the State from asserting noncompliance.