HomeMy WebLinkAboutDepartment Of Transportation
Augusta Richmond GA
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TRANSPORTATION ENHANCEMENT ACTIVITY
MEMORANDUM OF UNDERSTANDING
BETWEEN
Augusta-Richmond County, hereinafter called the "SPONSOR", and the Georgia
Department of Transportation, hereinafter called the "DEPARTMENT",
RELATIVE TO
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The SPONSOR assuming responsibility for tasks associated with Preliminary Engineering
for the Rehabilitation of Augusta Canal Headgate Locks, STP-000E(190), PI # 271296, Richmond
County, hereinafter called the "PROJECT".
WHEREAS the DEPARTMENT has reviewed information supplied by the SPONSOR and,
based on that information, approved the SPONSOR'S accounting and procurement systems:
I. IT IS THE INTENTION OF THE PARTIES:
That the SPONSOR -fund 100% of the Preliminary Engineering for the PROJECT; and that
the DEPARTMENT may apply said expenditure toward the SPONSOR'S Federal-Aid 20% match
of the PROJECT'S Total Cost, subject to the DEPARTMENT and the Federal Highway
Administration's approval.
II. IT IS AGREED:
A. That the SPONSOR certifies that local funds have been budgeted to undertake
Preliminary Engineering for the PROJECT; and that an accounting system has been
established to track project-specific Preliminary Engineering expenditures.
B. That the SPONSOR will be responsible for all Preliminary Engineering expenditures
above those originally budgeted by the SPONSOR.
C. That prior to c<;>nstruction of the PROJECT, the SPONSOR will certify, to the
DEPARTMENT, the amount of eligible expended funds allowable toward the
PROJECT'S Total Local Match.
D. That if the PROJECT includes structures such as bridges or retaining walls, the
SPONSOR will be required to use consultants pre-qualified with the DEPARTMENT.
III. IT IS AGREED:
A. That the SPONSOR, will observe processes, standards, and requirements contained in
the TEA Spon'sor's Guidebook entitled "Road to Success", or revisions thereto.
B. That the SPONSOR will establish a project team to oversee PROJECT design and
coordinate with the DEPARTMENT and other agencies throughout the design process;
and that the SPONSOR will hold team meetings as required to guide PROJECT
development.
C. That the SPONSOR will hold the PROJECT Concept Meeting; that the SPONSOR will
seek public comment during the PROJECT'S design phase; and that the SPONSOR will
ensure PROJECT design plans reflect safety, access, and design standards appropriate
and required for completion of PROJECT construction.
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D. That the SPONSOR wili" perform all tasks necessary to secure historical/environmental
clearances and will observe Federal and State Right-of-Way laws, regulations,
requirements, and procedures.
E. That the SPONSOR will adhere to the scope of work as recommended by the
Transportation Enhancement Advisory Panel and programmed by the State
Transportation Board. All proposed changes to the scope of work will require review and
approval of the DEPARTMENT.
IV. IT IS AGREED:
A. That Right-of-Way negotiations, if appropriate, will not begin until the SPONSOR
receives historical/environmental clearances through the DEPARTMENT.
B. That construction funding will be dependent upon the SPONSOR receiving
historical/environmental clearances through the DEPARTMENT; certifying existing or
acquired Right-of-Way to the DEPARTMENT; producing a complete set of biddable
construction plans meeting appropriate safety, access, and design standards; and
preparing and forwarding construction bid procedures and documents for the
DEPARTMENT'S review.
V. IT IS FURTHER AGREED:
A. That nothing contained herein shall obligate the DEPARTMENT to proceed with
subsequent stages of the PROJECT.
B. That the SPONSOR'S expenditure prior to execution of an Agreement with the
DEPARTMENT for construction of the PROJECT shall be at the sole cost and risk to the
SPONSOR. Should the SPONSOR or the DEPARTMENT determine that for any reason
the PROJECT is unable to enter subsequent stages, the DEPARTMENT is not
responsible for reimbursement of local funds expended on the PROJECT.
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In witness w~ parties hereto have executed this Memorandum of Understanding,
this ~ day of ,19 't'T .
RECOMMENDED:
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Sta e Transportation Planning Administrator
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Cf~ Mayor ~
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Director of Plan"ning and Programming
IN THE PRESENCE OF:
RECOMMENDED:
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GEORGIA DEPARTMENT OF
TRANSPORTATION
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Department of Public Works and Engineering
Jack F. Murphy, Director of Public Works
Room 701,530 Greene Street
Augusta, Georgia 30911
(706) 821-1706 FAX (706) 821-1708
Clifford A. Goins, Interim Assistant Director
Public Works - Engineering Division
MEMORANDUM
TO: Ms. Lena Bonner, Clerk of Commission
FROM:
Mr. Clifford A. Goins, Interim Assistant Director ~
Public Works - Engineering Division
DATE: July 27, 1999
SUBJECT: Augusta Canal Headgate Locks Rehabilitation
STP-OOOE (190), P. 1. #271296 Richmond County
File Reference: 93-036(C)
Attached herewith is an original fully executed "Memorandum of Understanding" on the above
reference project for your permanent records.
If you have any questions, please give me a call.
cc: Mr. Jack Murphy, Director of Public Works
Ms. Teresa Smith, Pre-Construction Engineer, w/copy
Mr. Dayton Sherrouse, AICP Executive Director, w/copy
CAG/cjv