HomeMy WebLinkAboutDepartment of Community Affairs Local Assistance Grant Awards (4)
Augusta Richmond GA
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DOCUMENT TYPE: Memo YO.YId uYYI
YEAR: \ qC1 Y
BOX NUMBER: Y
FILE NUMBER: J 3/4--7
NUMBER OF PAGES: q
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Office of The Clerk of Commission
Lena J. Bonner, CMC
Clerk of Commission
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Nancy Morawski
Deputy Clerk
Room 806 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30911
(706) 821-1820 - FAX (706) 821-1838
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MEMORANDUM
TO: Ms. Donna Williams, Interim Finance Director
FROM:: Lena J. Bonner, Clerk of Commission
DAT][: May 7, 2002
SUBJECT: Department of Community Affairs'
Local Assistance Grant Awards
Enclosed are checks from the Georgia Department of Community Affairs in the amount of
$16,2:50 and $31,250, which represents final payment of following grant awards. Please issue
Augu:;ta-Richmond County checks to the following Local Assistance Grant recipients:
ORGANlZA TIONS GRANT NUMBER GRANT AMOUNT
Richmond County Sheriffs 98-C-LB269 $27,500
Department / 37'-/1
Richmond County 98--C- LB418 $ 3,750
Marshal's Department
Master City Little League 97-C-L-111 $ 5,000
Richmond County 97-C-L-126 $ 2,500
Boxing Club.
Augusta Area Genealogical 97-C-L-LB198 $ 8,750
Thank you for your continued assistance.
Enc1o~;ures :
Cc: Sheriff Ronnie Strength, Richmond County Sheriff's Department
Cc: Marshal Steve Smith, Richmond County Marshal's Department
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Laura Meadows
COMMISSIONER
Roy E. Barnes
GOVERNOR
May 2, 2002
H('Dorable Bob Young, Mayor
Augusta-Richmond County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
Enclosed is a check in the amount of $31,250 representing the final
payment for the following Local Assistance Grants:
$27,500 :fJ~ #Jjqj
$ 3,750:t!!~1I/} NICf/V
Grant No. 98-C-LB269
Grant No. 98-C-LB418
If you have any questions, please call Bobby Stevens at (404) 679-4943.
Sincerely,
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Commissioner
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Enclosure
EQUAL HOUSING ~
OPPORTUNITY L.:J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
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GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231
c: Augusta-Richmond County
Automated Fingerprint and
RECIPIENT: .
LA GRANT
AGREEMENT
NUMBER: 98-C-LB-269
Information
System
LOCAL ASSISTANCE GRANT
REQUEST FOR FINAL PAYMENT
GENERAL
INSTRUCTIONS:
CERTIFICATION:
Authorized
Si ature
Namt~ and Title
This form is to be completed once you have fulfilled the scope of
work as outlined in your grant agreement. Be sure to indicate the
name of the Local Assistance Grant (LAG) recipient and the LAG
grant number at the top of this form. The grant recipient is the entity
that appears in the grant agreement and the grant number appears in
the upper left-hand corner of the grant agreement.
The certification statement below must be signed by the Chief
Elected Official or by someone who is officially authorized to sign on
the recipient's behalf. Please return the form to the above listed
address. If you have any questions, please contact Bobby Stevens at
(404) 679-4943.
This is to request final payment on the Local Assistance Grant of the
above referenced grant number. In making this request, I hereby
certify that the "Scope of the Project" as identified in Exhibit A of the
above referenced Grant Agreement number has been completed. I
further certify that all funds provided by this grant have been spent in
accordance with the terms and conditions of the Agreement and that
all the information stated herein is true and accurate.
Bob Young,
GEORGIA DEPARTMENT OF
COMMUNITY AFFAIRS
Laura Meadows
COMMISSIONER
Roy E. Barnes
GOVERNOR
March 26, 2002
Honorable Bob Young, Mayor
:\ugusta..Richnlcnd County
530 Greene Street, Room 801
Augusta, Georgia 30911
Dear Mayor Young:
In fiscal year 1998, Augusta-Richmond County received a Local Assistance Grant in the
amount of $110,000 for an Automated Fingerplint and Information System. We mailed the first
payment to you on June 5, 1998; however, there is a balance remaining of $27,500.
If the project has been completed, please complete the enclosed Request for Final
Payment form and return to our office. We will then process your final payment.
Thank you for your assistance in this matter. If you have any questions, please call
Bobby Stevens at (404) 679-4943.
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T .- U'''' T lIc10"GI~'!l--
L..-Ll .1 a .J. LV' \:iLl U 'vv ~
Commissioner
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Enclosure
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EQUAL HOUSING~.
OPPORTUNITY L..:.J
60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940
www.dca.state.ga.us
An Equal Opportunity Employer
* Recycled Paper
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Grant No. 98-C-LB269
STATE OF GEORGIA
COUNTY O:F DEKALB
STATE OF GEORGIA
DEPARTMENT OF COMMUNITY AFFAIRS
AGREEMENT FOR GRANTING OF STATE FUNDS
THIS AGREEMENT entered into this 21st day of May, 1998, by and between the Department of
Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Augusta
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WH1CREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WIDCREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WH1;REAS, the Department is authorized by the provisions of a.c.G.A. 950-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WH1;REAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants and warranties contained herein
and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged, the parties agree and covenant as follows:
1. Scope of Proiect. The Department shall upon the terms and conditions contained
herein gran:: to Recipient, and the Recipient hereby accepts. an amount not to exceed $110,000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be returned to the
Department, no later than completion of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose, the
Department shall pay the Recipient in accordance with the following payment schedule:
$27,500
Within ten days of the Department's receipt of the executed
Agreement.
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
$82.500
$110.000
Total Disbursement
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant No. 98-C-LB269
Page 2 of 4
5. Hold Harmless Oblie:ations. The Recipient shall hold the Department. its agents and
employees. harmless from against any and all claims resulting from or arising out of this Agreement.
including but not limited to. damage claims for injury to persons or property. The Recipient has
requested the funds herein and expressly acknowledges that the Department, its agents aI1d
employees. has neither assumed nor undertaken any legal duties to the Recipient or others except to
provide funds as agreed to herein. The Recipient agrees to make no claims or demands against the
Department. its agents or employees. for any damage that may result from or arise out of this
Agreement. even if such claims or demands are made against the Recipient.
6. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the Recipient have not violated any applicable federal. state or local conflict of
interest laws. ordinances, rules or regulations. including but not limited to. O.C.G.A. 945-10-20
through 94!5-1O-28 and O.C.G.A. 936-67A(1) through 936-67A(4) and that the aforementioned parties
shall contir.,uously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
7. Enforceable and Legallv Binding Act. The Recipient certifies that it is duly organized.
validly exisllng and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
8. Monitoring and Auditing. Upon request, the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled audit or financial
statement of the Recipient and any future audits or financial statements until all expenditures of
Agreement funds have been accounted for. The Recipient acknowledges and agrees that any
unresolved Hndings of the Department concerning expenditure of project funds. whether based on an
audit report, financial statement, project completion report or independent investigation of the
DepartmenC shall preclude the Recipient from applying for or receiving any further grants or other
funds from the Department. until such findings are resolved to the satisfaction of the Department.
9. Open Meetings. The Recipient certifies that in approving this Agreement, it has
complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
10. No A.e:encv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
11. Termination. The Department may terminate this Agreement. with or without cause.
upon five business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
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Grant No. 98-C-LB269
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Page 3 of 4
12. Satisfaction. In the event the Department determines. in its sole discretion. that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete a:ll or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law. ordinance or regulation. the Recipient shall be required to return to the Department all
funds disbursed under this Agreement. upon request.
13. Entire Mreement. This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing.
IN WITNESS WHEREOF. the parties hereto have executed this Agreement as of the date first
written abo'le.
FOR THE RE:CIPIENT
By, ~?
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Attest: ~~ ' ~
Title: rk of C ssion
Attachment~;: Exhibit A. "Scope of Services"
By:
Attest:
Title:
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Grant No. 98-C-LB269
Page 4 of 4
EXHIBIT A
The Local Assistance Grant shall be used by Augusta Richmond County for an Automated Fingerprint
and Information System in Richmond County.