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Home My WebLink AboutBungalow Road Improvements Augusta Richmond GA DOCUMENT NAME: -e:u~ '\2.o::rl \\YJ\Jto0emen-\-s DOCUMENT TYPE: merr-oX--or-dtJrn YEAR: 00 BOX NUMBER: \ \ FILE NUMBER: \\5\W NUMBER OF PAGES: , d Public Works and Engineering'Department Teresa C. Smith, P.E., Director Pre-Construction Section 1815 Marvin Griffin Road Augusta, Georgia 30906 (706) 796-5040 Fax (706) 796-5045 Clifford A. Goins, Assistant Director Engineering Division MEMORANDUM OF TRANSMITTAL Date: To: DOr flJ1'Y1 h.e.,c, /8) d 00) . A;(e. f'AJ-~ /VO/Y-r\Tr\O"" OJ~~ ,Joe 'oi' &n fJ.:/k 0 e ,A) J6~ ~Ae-.1r.L C. d-rruiL, From: Subject: Project No.: File Reference No.: OL.~a.0~) /~/LtO~tCUmH'~^~ I 3-~ 3 - 0 "1-- ~qq7J d. 35'1 ~ 00 - 0 11 (A) We are sending you Ii31lttached 0 under separate cover: # Copies Dated DescriDtion ~ ..~,;"..J i' -.;2.1-00 <:. /),D~~C'..P a.~A n^ _ _. r- v ~ v 0 . Comments: ee. fvlli,;) ~~ :;19-<-<1'- P, vY"o . ') u... Public Works and Engineering 'Department Teresa C. Smith, P. E., Director Pre-Construction Section 1815 Marvin Griffm Road Augusta, Georgia 30906 (706) 796-5040 Fax (706) 796-5045 Clifford A. Goins, Assistant Director Engineering Division MEMORANDUM TO: Walter Hornsby FROM:~eresa C. Smith DATE: November 22,2000 SUBJECT: Bungalow Road Improvements Project No: 323-04-299823595 File Reference: 00-014(A) Attached is a copy of the Supplemental Agreement for the subject project in the amount of $2,000.00. .This agreement is necessary to cover the costs associated with performing wetland delineation to support the nationwide Permit required by the Corps of Engineers. These services are not included in the funding ofthe original engineering contract approved October 5, 1999. Funding in the amount of $2,000.00 is available in project contingency to cover the cost of this agreement. Please process for administrative approval and return to this office for further processing. TCS/vIj Attachment cc: Kakoli Basu Dwella Pope Drew Goins Linda Crawford Pre-Construction File AUGUST A-RICHMOND COUNTY DEP ARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENTAL AGREEMENT Project No. 323-04-299823595 SUPPLEMENTAL AGREEMENT NO. WHEREAS, We, W. R. Toole Engineers, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 5, 1999, for engineering design services associated with the Bungalow Road Improvements Project, Project No. 323-04- 299823595, File Reference No. 00-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services required to perform wetland delineation. It is agreed that as a result of the above modification at a cost of $2,000, the contract amount is increased by $93,000.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, W. R. Toole Engineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2000. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA ~ W. R. Tqple / Approved: Date II k ~o [AITACH CORPORATE sE"'AL] / ATTEST:C~ ~~ Title: &ofu~ Ml1Un;s.k-0, Approved: Date (SAOl - For changes less than $10,000) AUGUSTA-RICHMOND COUNTY DEPARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENTAL AGREEMENT Project No. 323-04-299823595 SUPPLEMENTAL AGREEMENT NO. WHEREAS, We, W. R. Toole Engineers, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 5, 1999, for engineering design services associated with the Bungalow Road Improvements Project, Project No. 323-04- 299823595, File Reference No. 00-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services required to perform wetland delineation. It is agreed that as a result of the above modification at a cost of $2,000, the contract amount is increased by $93,000.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, W. R. Toole Engineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2000. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY \. AUGUSTA, GEORGIA. #3 J~'1V4/ ~, . J Walter Hornsby, Interi dministrator Approved: Date I V /" 6 W2~~~~~ Approved: Date / / ~/ ~o [ATTACH CORPORATE SEd] ATTEST:C'~&~ ~--'= Title: CV~ 1kI/J'Z{/7/~' (SA01 - For changes less than $10,000) AUGUSTA-RICHMOND COUNTY DEPARTMENT OF PUBLIC WORKS & ENGINEERING SUPPLEMENT AL AGREEMENT Project No. 323-04-299823595 SUPPLEMENTAL AGREEMENT NO. WHEREAS, We, W. R. Toole Engineers, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 5, 1999, for engineering design services associated with the Bungalow Road Improvements Project, Project No. 323-04- 299823595, File Reference No. 00-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional Engineering services required to perform wetland delineation. It is agreed that as a result of the above modification at a cost of $2,000, the contract amount is increased by $93,000.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, W. R. Toole En5ineers, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereo f, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of ,2000. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY ~AUGUSTA,GEORGIA ~ ~ /fJ..d: 4. //r3' ,!'JJ Walter Hornsby, Interim Administrator vi Approved: Date / -z.,j; ~ IJ Approved: Date 'I /.t ,/00 [ATTACH CORPORATE stALl . ATTEST: C~41U~ Title: &.Qcu..-kU-.F M~(slc:Io- (SAOl - For changes less than $10,000) I . GRAVES ENGINEERING SERVICES, INC. 1220 W. Wheeler Parkway Suite F Augusta, GA 30909 (706) 651-9922 October II, 2000 W.R. Toole Engineers, Inc. P.O. Box 600 A ugusta, Georgia 30903 AITENTION: Mr. Erik Hammer! und SUBJECT: Proposal for Wetland Consulting Services Bungalow Road Drainage Improvement Project Richmond County, Georgia Graves Engineering Proposal No. P-00567 Gentlemen: Per your recent request, Graves Engineering Services, Inc. is pleased to submit this proposal to provide our engineering services for the subject project. Included in this proposal is an outline of our understanding of the project information, anticipated scope of services, estimated fees for our services and our understanding of the project schedule. Project Information Based on the information provided by Mr. Erik Hammerlund of W.R. Toole Engineers, the project is to involve the construction of drainage improvements to be located off Bungalow Road in Richmond County, Georgia. The proposed improvements are to include the installation of a concrete lined drainage swale with associated piping and rip-rap areas. The new drainage improvements extend from Bungalow Road to the north for approximately 900 linear feet. We have based this proposal of an estimate of 0.1 to 0.5 acres of wetland areas that will be impacted. Anticipated Scope Of Services Wetlands Consulting The Corps of Engineers issues several types of permits for regulated activities in wetlands. It is anticipated that a nationwide permit can be utilized due to the anticipated area of wetlands anticipated to be impacted. The following tasks are required to facilitate regulatory approval(if granted): Task 1 - Wetland Delineation Graves Engineering Services will provide experienced field personnel to perform the wetlands delineation. All methods used to identify wetlands will be consistent with current procedures approved by the U.S. Army Corps of Engineers. These methods will include a detailed field walk-over of the project site to obtain necessary information on soils, vegetation and hydrology. Wetlands and related areas regulated under Section 404 of the Clean Water Act will be identified within the project site. The wetland boundary \vill be marked in the field using consecutively numbered colored surveyors flagging. This boundary may then be surveyed by your firm so that an accurate depiction of the wetlands can be prepared. W.R. Toole Engineers, Inc. October 11, 2000 - Page 2- A letter report will be prepared that describes the methods and results of this assessment. This report will include a map of the property and an evaluation of the site in relation to the Corps of Engineers permitting regulations. This discussion will provide a general indication of how these regulations may affect the proposed project. Task 2 - Permit Submittal/Consultation Based on our previous conversations and our understanding of the nature of the proposed project, we expect that Nationwide Permits 12,39 or 43 can be utilized at this time for the subject project. These nationwide permits authorize wetland impacts, but only for those activities which cause the loss or substantial impact of less than 1/2 acre. Mitigation is required for any activities which cause the loss or substantial impact of over 1/10 acre of wetlands. Corps of Engineers pre-construction notification and involvement is required if over 1/10 of an acre of impacts are expected, such as those impacts expected for this project. The notification report/permit generally takes 30 to 45 days for review by the Corps of Engineers and other appropriate regulatory agencies. Please note that cultural resources and protected species assessments can be (but are generally not) required by the regulatory agencies, therefore, a cultural resources and protected species assessment is not included in this proposal. Some mi tigation( creation, restoration, and/or enhancement) of the existing wetland areas of the si te will be required if impacts of over 1/10 acre are proposed. If enough wetland areas on site do not lend themselves to creation, restoration, and/or enhancement, the use of off-site mitigation sources(a "wetland bank") will likely be required. Wetland banks are areas where wetlands of significant value have been created and can be purchased to offset the loss of wetlands at sites where creation, restoration. preservation and/or enhancement are not possible. Please note that the provided cost estimates do not include costs associated with implementing the mitigation plan. Compensation For purposes of proposal preparation, we have provided the following estimated fees for the scope of services listed above: Wetlands Delineation/Report, Lump Sum, minimum charge based on 1000 feet Natiomvide Permit Consultation, less than 0.1 acre impacts, estimated fee Nationwide Permit Consultation, between 0.1 & 0.5 acre impacts, estimated fee Estimated Total $ 750.00 $ 250.00 $ 1,250.00 $1,000-$2,000 The above fees, except those denoted as lump sum fees, are conservative estimates as it is not possible to determine at this time the total impact acreage or the number of meetings that will be require~ to successfully complete the permitting process. The above fees will be affected by the actual amount of tIme expended for the project in accordance with the attached unit rate fee schedule. W.R. Toole Engineers, Inc. October 11, 2000 - Page 3- Schedule and Authorization Upon receipt of your acceptance of this proposal, we expect that we can mobilize to perform the field work within 1 to 5 days. Initial field work is anticipated to encompass at least 1 to 2 days. We expect that our delineation and verification report will be completed within one to two weeks of the completion of field work. The schedule for obtaining permits will be affected by several factors including Corps of Engineers site visits and approvals and can not be accurately determined at this time. We will proceed with the work on the basis of your written authorization. Please sign and return one copy of this proposal as it will allow us to establish a project file and serve as a contract for the work. Please note that the attached General Terms and Conditions will apply to this contract. We appreciate the opportunity to offer our professional services for the project. If you have any questions concerning this proposal or wish to have further discussions, please contact us at (706) 651-9922. Respectfully Submitted, G~/~;RlNG SERVICES, INC. l~ W. Swanson, P.E. Principal Engineer / Vice President Georgia Registration No. 22223 Attachment General Terms and Conditions Proposal Accepted By: Name Date UNIT RATE FEE SCHEDULE Proposal for Wetland Consulting Services Bungalow Road Drainage Improvement Project Richmond County, Georgia Graves Engineering Proposal No. P-00567 Professional Services 1. 2. 3. 4. Principal Engineer per hour Certified Wetland Delineator, per hour Administrati ve Assistant, per hour Mileage $ 85.00 $ 65.00 $ 25.00 $ 0.35 Note: Invoices will be submitted once a month. Payment terms are net 30 days. Interest will accrue at the rate of 1.5 percent per month after 30 days. ~ GENERALTERMSANDCONDDnONS 1. SERVICES TO BE PROVIDED. Graves Engineering Services, Inc. (Graves), is an independent consultant and agrees to provide Client, for its sole benefit and exclusive use, consulting services set forth in our proposal. 2. PAYMENT TERMS. Client agrees to pay our invoice upon receipt. If payment is not received within 30 days from the invoice date, Client agrees to pay a service charge on the past due amount amount at the prevailing legal rate, including reasonable attorney's fees if collected through an attorney, and Graves reserves the right to suspend all work until payment is received. No deduction shall be made from our . invoice on account liquidated damages or other sums withheld from payments to contractors or others. Either party may terminate this Agreement without cause upon 30 days written notice. In the event Client requests termination prior to completion of the proposed services, Client agrees to pay Graves for all costs incurred plus reasonable charges associated with termination of the work. 3. STANDARD OF CARE. Graves will perform its services using that degree of care and skill ordinarily exercised under similar conditions by reputable members of our profession practicing in the same or similar locality. No other warranty, express or implied, is made or intended by our proposal or by our oral or written reports. 4. INSURANCE. Graves maintains insurance coverage as follows: (a) Worker's Compensation Insurance - statutory. (b) Employer's Liability Insurance - $500,000. (c) Commercial General Liability Insurance - $2,000,000. (d) Automobile Liability Insurance - $1,000,000. (e) Excess Umbrella - $5,000,000. Client agrees that Grave's liability to client or any third party will be limited to $50,000, or our fee, whichever is greater. Higher limits of professional liability are available for an additional consideration of ten percent of our total fee. Please request the additional liability insurance in writing. 5. SITE OPERATIONS. Client will arrange for right-of-entry to the property for the purpose of performing studies, tests and evaluations pursuant to the agreed services. Client represents that it possesses necessary permits and licenses required for its activities at the site. Grave's field personnel are trained to initiate field testing, drilling and/or sampling within a reasonable distance of each designated location. Our field personnel will avoid hazards or utilities which are visible to them at the site. If we are advised or given data in writing that reveals the presence or potential presence of underground or overground obstructions, such as utilities, we will give special instructions to our field personnel. Graves is not responsible for any damage or loss due to undisclosed or unknown surface or subsurface conditions, owned by Client or third parties. Except as such damage or loss is a result of our sole negligence, Client agrees to indemnify us from any such claims, suits or losses, including reasonable attorney's fees, resulting therefrom. We will take reasonable precautions to minimize damage to the property caused by our operations. Unless otherwise stated in our proposal, our fee does not include cost of restoration due to any related damage which may result. Field tests or boring locations described in our report or shown on sketches are based on specific information furnished by others or estimates made in the field by our Qersonnel. Such dimensions, depths or elevations should be considered as approximations unless otheIVIise stated in our proposal or report. 6. FIELD REPRESENTATIVE. The presence of our field personnel, either full-time or part-time, may be for the purpose of providing project administration, assessment, observation and/or field testing of specific aspects of the project as authorized by Client. Should a contractor(s) not retained by us be involved in the project, Client will advise contractor(s) that our services do not include supervision or direction of the actual work of the contractor(s), his employees or agents. Client will also inform contractor that the presence of our field representative for project administration, assessment, observation or testing will not relieve the contractor of his responsibilities for performing the work in accordance with the plans and specifications. If the contractor (not the subcontractor of Graves) is involved in the project, Client agrees, in accordance with generally accepted construction practices, that the contractor will be solely and completely responsible for working conditions on the job site, including safety of all persons and property during performance of the work, and compliance with OSHA regulations. These requirements will apply continuously and will not be limited to normal working hours. It is agreed the Graves will not be responsible for job or site safety on the project, other than for our employees and subcontractors, and that we do not have the duty or right to stop the work of the contractor. . 7. UNFORESEEN CONDITIONS OR OCCURRENCES. It is possible that unforeseen conditions or occurrences may be encountered which could substantially alter the necessary services or the risks involved in completing our service. If this occurs, we will promptly notify and consult with the Client, but will act based on our sole judgment where risk to our personnel is involved. Possible actions could include: (a) Complete the original Scope of Services in accordance with the procedures originally intended in our Proposal, if practicable in our judgment; (b) Agree with Client to modify the Scope of Services and the estimate of charges to include study of the unforeseen conditions or occurrences, with such revision agreed to in writing; (c) Terminate the services effective on the date specified by us in writing. 8. SAMPLE DISPOSAL. Test specimens or samples generally are consumed or substantially altered during testing and are disposed of immediately upon completion of tests. Drilling samples and other specimens are disposed of 30 days after submission of our report. a. NON-HAZARDOUS SAMPLES. At Client's written request, Graves will retain preservable test specimens or the residue there from for 30 days after submission of our report free of storage charges. After the initial 30 days and upon written request, we will retain test specimens or samples for a mutually acceptable storage charge and period of time. Client agrees that we are not responsible or liable for any loss of test specimens or samples retained in storage. b. HAZARDOUS OR POTENTIALLY HAZARDOUS SAMPLES. In the event that test samples contain constituents deemed hazardous by federal, state or local regulations, Graves will: I) return such samples to Client; or, 2) using a manifest signed by Client as generator and at additional cost, have such samples transported to a location selected by Client for proper final disposal. Client agrees to pay all costs associated with the storage, transport, 2 .. and disposal of samples. Client recognizes and agrees that Gr~ves is acting as a bailee and at no time assumes title to said materials. 9. CLIENT DISCLOSURE. Client agrees to advise Graves upon execution of the Agreement of any hazardous substance or any condition, known or that reasonable should be known by Client, existing in, on, or near the site that present a potential danger to human health, the environment, or equipment. Client agrees to provide continuing infonnation as it becomes available to the Client in the future. By virtue of entering into this control of or responsibility for the site or the person in charge of the site, or undertake responsibility for reporting to any federal, state or local public agencies any conditions at the site that may present a potential danger to public health, safety or the environment. Client agrees under advice of Client counsel to notify the appropriate federal, state or local public agencies as required by law, or otherwise to disclose, in a timely manner, any infonnation that may be necessary to prevent damage to human health, safety, or the environment. 10. CLAIMS. The parties agree to attempt to resolve any dispute without resort to litigation. However, in the event a claim is made that results in litigation, and the claimant does not prevail at trial, then the claimant shall pay all costs incurred in defending the claim, including reasonable attorney's fees. The claim will be considered proven if the judgment obtained and retained through any applicable appeal is at least ten percent greater that the sum offered to resolve the matter prior to the commencement of trial. 11. TESTIMONY. Should Graves or any employee of Graves be called or asked to provide testimony or other evidence by any party, whether at deposition, hearing or trial, in relation to services provided under the Agreement, Graves shall be compensated by Client for the associated reasonable expenses and labor at appropriate unit rates to the extent the part compelling or requesting the testimony does not provide such compensation. 12. CONFIDENTIALITY. Graves will maintain as confidential any documents or infonnation provided by Client indicated to confidential and will not release, distribute or publish to any third party without prior pennission from Client, except as compelled by order of a court or regulatory body of competent jurisdiction and then only after notice to Client. 13. SEVERABILITY. In the event that any provision of this Agreement is found to be unenforceable, the other provisions shall remain in full force and effect. 14. SURVIVAL. All obligations arising prior to the tennination of this Agreement and all provisions of this Agreement allocating responsibility or liability between Client and Graves shall survive the completion of the services and the tennination of this Agreement. 15. lNTEGRATION. This Agreement, the attached documents and those incorporated herein constitute the entire Agreement bet'.Veen the parties and cannot be changed except by a written instrument signed by both parties. 16. GOVERNING LAW. This Agreement shall be governed in all respects by the laws of the State of Georgia. END OF DOCUMENT 3