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Home My WebLink AboutCorrection to Lease Draw 31 Augusta Richmond GA DOCUMENT NAME: CO((e(:+,OYl +0 Le..,CA5e 0(Rw S) DOCUMENT TYPE: L- ~o..Se., YEAR: ?--O 0 \ BOX NUMBER: /0- FILE NUMBER: I 73 7 ~ NUMBER OF PAGES: ( ~^:GUST~ . --- "" GEORGii' FINANC.E !3EP ARTMENT Fleet Management Division 1568-C Broad Street Augusta, Georgia 30904 Phone: (706) 821-2892 Fax: (706) 821-2893 Interim Director Donna Williams Interim Fleet Manager Ron Crowden TO: Donna Williams, Interim Director of Finance Lena Bonner, Clerk of Commission ~ ff~~ FROM: Ron Crowden Interim Fleet Manager RE: Correction to Lease Draw 31 DATE: May 14,2001 Attached are two "draws" for the GMA Lease Program. Fleet Management had submitted a "draw" for $318,319.60 that had been duplicated in year 2000. Draw 31 was submitted as per Matt Williams instructions to correct the duplications. Upon being reviewed by the Attorney representing the GMA Lease program he advised that the one "draw" should be divided and processed as two draws. The enclosed administration is to correct "draw" 31 that was previously processed. Slupporting invoices and purchase requests have been held by Matt Williams, GMA program administrator, and will be divided between the two "draws". Please sign both sets of administration so we may have final resolution on the duplicate "draws" (leases). Thanking you in advance for your cooperation. RGC ~~ AUGUSTA-RICHMOND COUNTY FINANCE DRAW REQUEST 101-27 REVISED & CORRECTED Date: 5/11/01 Lessee's Name: Augusta-Richmond County I. D. Number: 101-27 Revised & Corrected Contact Person: Patricia Y stenes Phone Number: 706-821-2845 Proposed Equipment Deposit Period (Term): 36 Months ReQuested Amount $1,463,484,75 Items to be Financed (attached Invoices): Payment Instructions: BANK NAME: Regions Bank ABA NUMBER: 062005690 CREDIT ACCOUNT 683-01-48-15-2 NUMBER: Augusta-Richmond County ACCOUNT NAME: Concentration Account Please deliver this Draw Request along with the Invoices to: Georgia Local Lease Pool c/o Georgia Mwticioal Association Attention: Lease Program Administrator 201 Pryor Street, SW Atlanta, Georgia 30303 REVISED & CORRECTED 101-27 BILL OF SALE AND ASSIGNMENT FOR VALUE RECEIVED, the undersigned Augusta-Richmond County (the "Assignor'), a municipal corporation or political subdivision created and existing under the laws of the State of Georgia, hereby GRANTS, BARGAINS, SELLS, ASSIGNS, DELNERS, TRANSFERS, AND SETS OVER unto Georgia Municipal Association, Inc" a nonprofit corporation duly organized, validly existing, and in good standing under and by virtue of the laws of the State of Georgia, and its successors and assigns, all of its right, title, and interest in and to the following items: (A) all of the equipment which is described in Exhibit A, Schedule B-101-27 hereto; and (B) all guaranties, warranties, and agreements given with respect to such equipment; TO HAVE AND TO HOLD all of the same free and clear from any lien or encumbrance whatsoever, for the exclusive use and benefit of itself and its successors and assigns forever. The conveyances accomplished in this Bill of Sale and Assignment are AS IS, WHERE IS, and without any representation or warranty of fitness, merchantability, or fitness for a particular purpose. IN WITNESS WHEREOF, the undersigned have caused these presents to be executed and delivered on this 2-day of 1'1, rn tf(Y\ ba.( ,2000 d.v.).J ASSIGNOR BY: U(M/YlCcA (A.JJJr2l0rnA Title: r If../Tc~/1M 1:> (2e-~T1JI(,J F 11U,,#CI'CC REVISED & CORRECTED 101-27 SCHEDULE A PAYMENT REQUEST FORM NO. 101-27 SECTION I - PAYMENT REQUEST The Bank of New York, as escrow agent (the "Escrow Agent"), under the 1998A Escrow Agreement (the "Escrow Agreement"), dated as of June 1, 1998, among the Escrow Agent, Georgia Municipal Association, Inc. ("Lessor"), and the undersigned Lessee ("Lessee"), is hereby requested to pay, from the InitiallRenewal Account of the Equipment Fund held under the Escrow Agreement, to the persons, firms, or corporations designated below as payee, the amount set forth opposite each such name, in payment of the invoice or installation cost of the Equipment designated opposite such payee's name. The Equipment comprises all or a portion of the Equipment described in the Description of Equipment attached as a schedule B to Exhibit A of the 1998A Master Lease and Option Agreement (the "Lease"), dated as of June 1, 1998, between Lessor and Lessee. Payee Amount Equipment $1,463,484.75 (54) 2000 Ford Crown Victoria Police Cars, (4) Ford F-250 Trucks, (3) Ford F-150 Trucks, (5) Ford Rangers, 2000 Dodge Van, Kubota B2710 Tractor Bucket, Bradco 612 Trencher, Mobile Traffic Message Board, Utility Vehic1e, 2000 Pace Trailer, Utility Trailer, Trash Pump The undersigned hereby certifies that the attached manufacturer's or dealer's invoice is a duplicate original or certified copy of the order, delivery, and acceptance of the Equipment described in this Payment Request Form. Dated: II - ;t ,2000 dOW Received and Approved: Augusta-Richmond County as Lessee GEORGIA MUNICIPAL ASSOCIATION, INC., as Lessor . - By: 1Jt/y)~ u1tOWIYvO "))0 AJ N Ir w, U,III Jtf S rNTI!'~/1II J),ee:c.roJt.,1 FI,uA~Q!' By: Title: Executive Director REVISED & CORRECTED 101-27 EXHIBIT A - Schedule B-101-27 DESCRIPTION OF THE EQUIPMENT $1,463,484.75 (54) 2000 Ford Crown Victoria Police Cars, (4) Ford F-250 Trucks, (3) Ford F-150 Trucks, (5) Ford Rangers, 2000 Dodge Van, Kubota B2710 Tractor Bucket, Bradco 612 Trencher, Mobile Traffic Message Board, Utility Vehicle, 2000 Pace Trailer, Utility Trailer, Trash Pump Certification Lessee hereby certifies that the description of the property set forth above constitutes an accurate account of the Equipment as referred to in the Lease. LESSEE: Augusta-Richmond County . . By: ;{)(/Y1.HtCA-A UJt.fL!2Aa /YtJQ Title: rlOn:It!./1fA ))/ 1?t!l:T7J'lJ PINIt,JC.~ EXHIBIT C ACCEPTANCE CERTIFICATE Schedule C-l 0 1-27 The undersigned, as Lessee under the 1998A Master Lease and Option Agreement (the "Lease"), dated as of June 1, 1998, with Georgia Municipal Association, Inc. ("Lessor"), acknowledges receipt in good condition of all of the Equipment described in Schedule B-1 0 1-27 of Exhibit A to the Lease and certifies that such Equipment is in good working order and has been acquired, delivered, and installed in a manner in all respects satisfactory to the undersigned and that Lessor has fully and satisfactorily performed all of its covenants and obligations required under the Lease, This eJ. day of IY(/IJftn /)0." ,2000 cihu LESSEE: Augusta-Richmond County By: ~c. ~ wdJ()~QnL<J Title: I:Nre-d./ut l:>lee:cro~ FI,ubJC.(f;" REVISED & CORRECTED 101-27 EXHIBIT D LEASE SCHEDULES Lease Schedule D-IOl-27 This Lease Schedule to that certain 1998A Master Lease and Option Agreement (the "Lease"), dated as of June 1, 1998, by and between Georgia Municipal Association, Inc. ("Lessor") and the undersigned Lessee ("Lessee"), is made by and between the undersigned and shall be effective as of the date set forth below. The terms and conditions of the Lease are hereby incorporated in this Lease Schedule by reference, Unless otherwise indicated, all capitalized terms, when used herein, which are defined in the Lease, are intended to have the same meaning as when used therein. 1, Lessee hereby authorizes Lessor to acquire the Equipment identified on Schedule B-IOl-27 of Exhibit A. 2, In addition, Lessee hereby a, agrees to lease such Equipment from Lessor effective on the date set forth below, and b. agrees to pay Lessor Equipment Deposits related to such Equipment (calculated as the amount disbursed from the Equipment Fund in connection with such Equipment divided by the hereinafter specified Equipment Deposit Period), in the annual amount of $487,828.25 equipment Deposit Period of 3 years (which may not exceed the maximum Equipment Deposit specified in Exhibit F to the Lease for such type of Equipment without the approval of the Insurer and which may not extend beyond the date of the last principal component of Rental Payment), all as provided in the Lease. 3. Lessee hereby represents and warrants that all representations, warranties, and covenants made by Lessee in the Lease are true and correct and in full force and effect on the date hereof as if made on the date hereof. 4. Attached hereto for each item of the above-listed Equipment are: (i) Evidence of title in Lessor or its assignee; (ii) Equipment Purchase Approval, if necessary; (iii) Appropriation Certificate; (iv) Acceptance Certificate; (v) U.c.c. Financing Statement; and (vi) Evidence of Insurance in accordance with the Lease. IN WITNESS WHEREOF, Lessor has executed this Lease Schedule in its corporate name by its duly authorized officer, and Lessee has executed this Lease Schedule in its corporate name with its official seal hereunto affixed and attested by its duly authorized officials, all as of this_day of , 200 I. LESSOR: GEORGIA MUNICIPAL ASSOCIATION, INe. By: Title: Executive Director LESSEE: Augusta-Richmond County By: f)OMtu~ V1 flC2tOfK;Q Title: INTC,rt,/1I4 ,!:>/i?€c.TD4" F/t4J"'NC~ (SEAL) ~ ,LeNa REVISED & CORRECTED 101-27 REVISED & CORRECTED 101-27 EXHIBIT E APPROPRlA nON CERTlFICA TE The undersigned officer of the undersigned Lessee ("Lessee") does hereby certify to Lessor and the Insurer that, as of the date hereof: (i) All principal components of Rental Payments schedule to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked. (ii) All interest components of Rental Payments scheduled to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked, (iii) All Reserve Deposits, Equipment Deposits, and Rebate Amount scheduled to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked. (iv) All annual Addition Rental, calculated at 0.75% of the Lease Amount, scheduled to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked. DATED this ~ day of N CJll'f ~Il.. ,2000dbCJ Augusta-Richmond County . By: ~a c:AuJ&1lt.a.nv:J Title: :r;,v (C~11V1 D/i2('"~rtJJC.; FIAJIIN ci!'"" (SEAL) Attest: ~tf}'~~ ~ J.e,.J.2 AUGUSTA-RICHMOND COUNTY FINANCE DRAW REQUEST 101-28 REVISED & CORRECTED Date: 5/11101 Lessee's Name: Augusta-Richmond County I. D. Number: 101-28 Contact Person: Patricia Ystenes Phone Number: 706-821-2845 Proposed Equipment Deposit Period (Term): 36 Months ReQuested Amount $420,984.32 Items to be Financed (attached Invoices): Payment Instructions: BANK NAME: Regions Bank ABA NUMBER: 062005690 CREDIT ACCOUNT 683-01-48-15-2 NUMBER: Augusta-Richmond County ACCOUNT NAME: Concentration Account Please deliver this Draw Request along with the Invoices to: Georgia Local Lease Pool c/o Georgia Municipal Association Attention: Lease Program Administrator 201 Pryor Street, SW Atlanta, Georgia 30303 REVISED & CORRECTED 10 1-28 BILL OF SALE AND ASSIGNMENT FOR VALUE RECEIVED, the undersigned Augusta-Richmond County (the "Assignor'), a municipal corporation or political subdivision created and existing under the laws of the State of Georgia, hereby GRANTS, BARGAlNS, SELLS, ASSIGNS, DELNERS, TRANSFERS, AND SETS OVER unto Georgia Municipal Association, mc" a nonprofit corporation duly organized, validly existing, and in good standing under and by virtue of the laws of the State of Georgia, and its successors and assigns, all of its right, title, and interest in and to the following items: (A) all of the equipment which is described in Exhibit A, Schedule B-101-28 hereto; and (B) all guaranties, warranties, and agreements given with respect to such equipment; TO HAVE AND TO HOLD all of the same free and clear from any lien or encumbrance whatsoever, for the exclusive use and benefit of itself and its successors and assigns forever. The conveyances accomplished in this Bill of Sale and Assignment are AS IS, WHERE IS, and without any representation or warranty of fitness, merchantability, or fitness for a particular purpose, IN WITNESS WHEREOF, the undersigned have caused these presents to be executed and delivered on this ....La.-day of i,'JtJC(J m by' . 200 ()~. ASSIGNOR UtfVY7C ~UJJ2fUc f'"'tLKl BY: ~~A1""~ LJ :///"'JI,U 'SJ6tV Title: :r IVTCM-JM 1:)/ ea-rOlt.J F/lcJJJ~co ........1'12';" T - ~-c. REVISED & CORRECTED 101-28 SCHEDULE A PAYMENT REQUEST FORM NO, 101-28 SECTION I - PAYMENT REQUEST The Bank of New York, as escrow agent (the "Escrow Agent"), under the 1998A Escrow Agreement (the "Escrow Agreement"), dated as of June 1, 1998, among the Escrow Agent, Georgia Municipal Association, Inc. ("Lessor"), and the undersigned Lessee ("Lessee"), is hereby requested to pay, from the Initial/Renewal Account of the Equipment Fund held under the Escrow Agreement, to the persons, finns, or corporations designated below as payee, the amount set forth opposite each such name, in payment of the invoice or installation cost of the Equipment designated opposite such payee's name. The Equipment comprises all or a portion of the Equipment described in the Description of Equipment attached as a schedule B to Exhibit A of the 1998A Master Lease and Option Agreement (the "Lease"), dated as of June 1, 1998, between Lessor and Lessee. Payee Amount Equipment $420,984.32 (2) Ford Crown Victoria Sheriff Vehicles, 2001 Isuzu Truck, Police Car Emergency Equipment, 2001 Ford F-350 SD, GRA XL4100 Excavator, 2000 International 4700 Flatbed Truck The undersigned hereby certifies that the attached manufacturer's or dealer's invoice is a duplicate original or certified copy of the order, delivery, and acceptance of the Equipment described in this Payment Request Form. Dated: ~u ,2000 cUgW Received and Approved: Augusta-Richmond County as Lessee GEORGIA MUNICIPAL ASSOCIATION, INe., as Lessor By: L:J:mm~ uJ,.t;; 0 ~C fll"O By: Title: :r:N f~~ j),ltlft,~~ I hWd''''Cs' Title: Executive Director l' S- ~.~ a.- ~ REVISED & CORRECTED 101-28 EXHIBIT A - Schedule B-1 0 1-28 DESCRIPTION OF THE EQUIPMENT $420,984.32 (2) Ford Crown Victoria Sheriff Vehicles, 2001 Isuzu Truck, Police Car Emergency Equipment, 2001 Ford F-350 SD, GRA XL4l00 Excavator, 2000 International 4700 Flatbed Truck Certification Lessee hereby certifies that the description of the property set forth above constitutes an accurate account of the Equipment as referred to in the Lease. LESSEE: Augusta-Richmond County ~ By: '(~~~Qnt.Q Title: rAJT/;~tU ))/i!cU1:JlI.., ':,,,JA,vc::C REVISED & CORRECTED 101-28 EXHIBIT C ACCEPTANCE CERTIFICATE Schedule C-1 0 1-28 The undersigned, as Lessee under the 1998A Master Lease and Option Agreement (the "Lease"), dated as of June 1, 1998, with Georgia Municipal Association, Inc. ("Lessor"), acknowledges receipt in good condition of all of the Equipment described in Schedule B-1 0 1-28 of Exhibit A to the Lease and certifies that such Equipment is in good working order and has been acquired, delivered, and installed in a manner in all respects satisfactory to the undersigned and that Lessor has fully and satisfactorily performed all of its covenants and obligations required under the Lease. This ~ day of f),g c:.Q Y'fI..6p ~ ,2000 c:Wu LESSEE: Augusta-Richmond County By: ~c.AW~Grt\4 Title: IAJTF:"Jt!I"'f blllt:,rd~ / p ,~JlWc. C REVISED & CORRECTED 101-28 EXHIBIT D LEASE SCHEDULES Lease Schedule D-1 0 1-28 This Lease Schedule to that certain 1998A Master Lease and Option Agreement (the "Lease"), dated as of June 1, 1998, by and between Georgia Municipal Association, Inc, ("Lessor") and the undersigned Lessee ("Lessee"), is made by and between the undersigned and shall be effective as of the date set forth below. The terms and conditions of the Lease are hereby incorporated in this Lease Schedule by reference. Unless otherwise indicated, all capitalized terms, when used herein, which are defined in the Lease, are intended to have the same meaning as when used therein. 1, Lessee hereby authorizes Lessor to acquire the Equipment identified on Schedule B-101-28 of Exhibit A. 2. In addition, Lessee hereby a. agrees to lease such Equipment from Lessor effective on the date set forth below, and b. agrees to pay Lessor Equipment Deposits related to such Equipment (calculated as the amount disbursed from the Equipment Fund in connection with such Equipment divided by the hereinafter specified Equipment Deposit Period), in the annual amount of $140.328.11 equipment Deposit Period of 3 years (which may not exceed the maximum Equipment Deposit specified in Exhibit F to the Lease for such type of Equipment without the approval of the Insurer and which may not extend beyond the date of the last principal component of Rental Payment), all as provided in the Lease, 3. Lessee hereby represents and warrants that all representations, warranties, and covenants made by Lessee in the Lease are true and correct and in full force and effect on the date hereof as if made on the date hereof. 4. Attached hereto for each item of the above-listed Equipment are: (i) Evidence of title in Lessor or its assignee; (ii) Equipment Purchase Approval, if necessary; (iii) Appropriation Certificate; (iv) Acceptance Certificate; (v) U.C.C, Financing Statement; and (vi) Evidence of Insurance in accordance with the Lease. IN WITNESS WHEREOF, Lessor has executed this Lease Schedule in its corporate name by its duly authorized officer, and Lessee has executed this Lease Schedule in its corporate name with its official seal hereunto affixed and attested by its duly authorized officials, all as of this_day of ,2001. LESSOR: GEORGIA MUNICIPAL ASSOCIATION, INC. By: Title: Executive Director LESSEE: Augusta-Richmond County ~ ~ By: ~~~ W1f2.(a~ Title: L,Jtt?.tt1141f D,(ec.to", ;:=,~"J(:'e..- (SEAL) ~ U""";2 REVISED & CORRECTED 101-28 REVISED & CORRECTED 101-28 EXHlBIT E APPROPRIATION CERTIFICATE The undersigned officer of the undersigned Lessee ("Lessee") does hereby certify to Lessor and the Insurer that, as of the date hereof: (i) All principal components of Rental Payments schedule to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked. (ii) All interest components of Rental Payments scheduled to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked, (iii) All Reserve Deposits, Equipment Deposits, and Rebate Amount scheduled to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked. (iv) All annual Addition Rental, calculated at 0.75% of the Lease Amount, scheduled to be paid during the remainder of the current fiscal year has been appropriated and budgeted and such appropriation has not been revoked, DATED this UJ day of JOJ}c.Jl;n nDA , 2000 db t,.J Augusta-Richmond County By: D(hl.;>>G. r6.. ~a~ T i tl e: -;J:AJ T e:7L1 /Iff "J> 1/2 t;:z:.TOtt. p 16f.} j1tJW C rT (SEAL) ~ . ,. J 111. Ie: of: /fUSe; Ill!" ~ J..,e,vcp