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HomeMy WebLinkAboutSupply Watershed Regional Source Assessment Augusta Richmond GA DOCUMENT NAME: ~~\lj ~exs'nec:! ~e1A\ OraJ 2ou\ce..- Ass~s~~ DOCUMENT TYPE: CD'\\-n-Q~t YEAR: 0 \ BOX NUMBER: \ \ FILE NUMBER: \ ~dJ S NUMBER OF PAGES: \U it' Georgia Department of Natural Resources f Environmental Protection Division Environmental Protection Division Floyd Towers East, Suite 1362205 Butler Street, S,E. Atlanta, Georgia 30334 404-657 -3190 J January 16, 2001 Mr. N, Max Hicks, PE City of Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 Re: Augusta-Central Savannah River Basin Water Supply Watershed Regional Source Assessments Dear Mr. Hicks: Enclosed is your fully executed contract for the completion of SWAP requirements for eight intake catchment watershed regions of public water systems which utilize surface water sources within the Augusta-Central Savannah River Basin. Your contract number is (97)00-4-0650-1018 and should be referenced on all future correspondence regarding your contract. In order to process your future payment requests, the Georgia Environmental Facilities Authority requires that the enclosed "green card" be completed and returned for its records. Please fill out both sides of the card and return it to: Georgia Environmental Facilities Authority Attn: Kim Yawn 2090 Equitable Building 100 Peachtree Street, N.W. Atlanta, GA 30303-1911 If you have any questions or need additional information, Ms, Yawn can be reached at (404) 657-5510, or please contact Steve Payne, SWAP Program Manager, at (404) 656- 0719 or via e-mail atstevepavne@mail.dnr.state.ga.l1s. Sincerely, m\~B-a-ckr0 Michele Jordan Grants Project Officer Enclosures " CONTRACT BETWEEN THE GEORGIA ENVIRONMENTAL FACILITIES AUTHORITY AND THE GEORGIA ENVIRONMENTAL PROTECTION DIVISION AND THE CITY OF AUGUSTA This CONTRACT (Contract #(97)00-4-0650-1018) made and entered into as of the date of execution by and between the Georgia Environmental Facilities Authority, a public corporation and instrumentality of the State of Georgia, hereinafter referred to as "GEFA," the Georgia Environmental Protection Division of the Department of Natural Resources, hereinafter referred to as "EPD," and the City of Augusta, hereinafter referred to as "Augusta." WITNESSETH WHEREAS. GEFA was established by the Georgia Environmental Facilities Authority Act of 1986 (Georgia Law 1986, p, 569, Section 1; O.C.G.A. Section 50-23-1) and EPD may jointly enter into contractual agreements; and WHEREAS, Congress, by the "Safe Drinking Water Act (SDWA) Amendments of 1996," Public L. 104-182, amending title XIV of the Public Health Service Act has empowered the United States Environmental Protection Agency (EPA) to make capitalization grants to assist in establishing a drinking water state revolving fund (DWSRF) for assistance to public water systems in financing the cost of infrastructure needed to achieve or maintain compliance with SOW A requirements and to protect public health, Section 130, subsection 1452(a)(1); and WHEREAS, Section 1452 of the SOW A authorizes States to provide funding for certain non-project activities, called Set-Asides from the DWSRF for capacity development and source water assessment and protection for public water systems at the local government level to assist EPD in compliance with the requirements of the Safe Drinking Water Act Amendments of 1996; and WHEREAS. EPD has appropriated funds for source water assessment to assist local governments through contracts to coordinate and facilitate the implementation of the State's Source Water Assessment and Protection Plan; WHEREAS, GEFA has entered into an interagency agreement with EPD to assist in the administration of DWSRF to oversee the development of plans and 1 '.c ; SW AP. Contract #(97)00-4-0650-1018 projects to meet the environmental protection needs of the State and its political subdivisions; and WHEREAS, Augusta has the capability to facilitate the development of watershed source water assessments, an effort to evaluate and inventory potential pollution sources and establish overall pollution potential and risk associated with individual water supply intakes; and WHEREAS, EPA has approved the DWSRF Intended Use Plan for FY 1997, which includes assisting local governments with watershed planning and protection through Georgia's Public Water Source Water Assessment Program, NOW, THEREFORE, GEFA, EPD, AND AUGUSTA AGREE AS FOLLOWS: A. Augusta agrees: 1. To perform all required services in accordance with this Contract and as set forth in the Scope of Work, Attachment A, and to utilize the funds provided under this Contract for such purposes. Attachment A is incorporated herein and made a part of this Contract. 2. To utilize the funds in accordance with all applicable laws of the State of Georgia and further agrees that this Contract is at all times subject to State laws, rules, and regulations and all rights, privileges, and responsibilities shall be interpreted and construed accordingly. 3, To maintain in orderly form all financial records pertaining to the expenditure of funds provided under this Contract for a period of three years after the date of execution and to make such records available to EPD and/or GEFA upon request. 4. To be governed by the provisions of the SDWA Amendments of 1996, State Drinking Water Act and Rules, all applicable federal circulars, and federal cross- cutting authorities and rules, as published by the Office of Management and Budget. 5. To establish and maintain a separate account for this project and comply with the reasonable requests of GEFA, and/or EPD for information pertaining to Augusta's compliance with this Contract, the provisions of Title XIV, and regulations and guidance promulgated thereunder and OMB Circulars A-11 0 (Uniform Administrative Requirements) and A-122 (Cost Principles). The required annual audit shall be conducted in accordance with federal Circular A- 133 for each fiscal year in which this contract is in effect. 2 SWAP - Contract #(97)00-4-0650-1018 6. To provide to EPD, project status reports on a quarterly basis unless otherwise directed in writing by GEFA or EPD. 7. To closely coordinate with EPD in the performance of the Scope of Work included in Attachment A. B. GEFA agrees: 1. To pay Augusta an amount of $100,000,00 for the proper completion of required work specified in Attachment A over the duration of this Contract in accordance with the schedule provided in Attachment B. Payments shall be made as shown in Attachment B upon receipt of an official invoice from Augusta and recommendation for payment by EPD. Attachment B is incorporated herein and made part of this Contract. C. EPD agrees: 1, To provide sufficient technical guidance to Augusta as may be necessary for the proper execution and implementation of the duties and services outlined in Attachment A. Work to be performed under this Contract shall be subject to the technical direction of the following official, or his designee, who shall be the Project Officer: Name: Title: Address: Steve N. Payne SW AP Program Manager Floyd Towers East, Suite 1362 205 Butler Street, SE Atlanta, Georgia 30334 404/656-0719 404/651-9590 steve_payne@mail.dnr,state.ga.us Telephone: Fax: E-mail: 2. To provide timely review of Augusta invoices and to arrange with GEFA for payment to Augusta. D. Augusta, GEFA, and EPD, mutually agree: 1. At any time or times prior to or within two (2) years after the completion of this Contract, a representative of EPD and/or GEFA may make or have made such audit of the books and records of Augusta bearing upon this Contract as deemed proper in accordance with the provisions of this Contract. 3 'c SW Ap. Contract #(97)00-4-0650-1018 2. This Contract will be effective from the date of execution until June 30, 2003. 3. EPD reserves the right to change or increase the scope of work in this Contract. Any such changes shall be mutually agreed upon by all parties. This Contract shall be amended to incorporate any such changes. 4. This Contract may be extended with the written consent of each party. 5. This Contract may be terminated by any party upon thirty (30) days notice to the other paries. Upon such termination, Augusta shall be entitled to payment for only the services properly completed in accordance with this Contract up to and through the effective date of the termination, 6. Augusta certifies that it is not a nonprofit contractor, as defined in a.C.G.A, 50-20-2, and therefore is not subject to the provisions of a.C.G.A. 50-20-1, et seq. 7. Payments due under this Contract may not be assigned by Augusta without the prior written consent of EPD. 8. This Contract represents the sole and complete understanding of the terms of the agreement between the parties hereto and may be amended, changed or modified only by a written document signed by the parties hereto, 9. This Contract and all rights, privileges and responsibilities shall be interpreted and construed according to the laws of the State of Georgia. Certifications: a. Lobbying Disclosure: Augusta hereby warrants as a condition of this Contract that it is not an organization described in Section 501 (c)(4) of the Internal Revenue Code of 1986, which cannot engage in lobbying activities prohibited by the Lobbying Disclosure Act of 1985. ~ b. Certification Regarding Lobbying: Augusta certifies to the best of its knowledge and belief that: (1) No Federal appropriated funds have been paid in full or will be paid, by or on behalf of Augusta, to any person for influencing or attempting to influence an officer or employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, 4 SWAP - Contract #(97)00-4-0650-1018 grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Contract, then Augusta shall fully disclose same to EPD and the GEFA, and shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with it instructions. c. Drug free Work Place: Augusta certifies that, in accordance with the provisions of O.C,G.A. 50-24-1, et seq. a drug-free workplace will be provided Augusta's employees during the performance of this contract; and it will secure from any subcontractor hired to work in a drug-free workplace the following written certification: "As part of any subcontracting agreement (Subcontractor's Name), certifies to Augusta that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph 7 of subsection (b) of Code Section 50-24-3", d. Completion and Delivery of Services: The satisfactory completion and delivery of all required services and deliverables pursuant to and in accordance with the provisions of this Contract shall serve as a prerequisite to any payment(s) otherwise due Augusta pursuant to this Contract. Provided, further, all payments to Augusta are subject to available funding. In the event the funding source for this Contract ceases to exist or otherwise becomes unavailable for the purposes stated herein in the sole discretion of EPD, then this Contract shall be terminated without further obligation of GEFA or EPD as of that moment, and this Contract will immediately become null and void. e. No report, maps or other documents produced in whole or in part under this Contract shall be subject of an application for copyright by or on behalf of Augusta. All rights, title and interest in and to all deliverables required under this Contract shall vest in EPD, Augusta shall execute any and all documentation which may be required in order to fully effectuate the intent of this paragraph. 5 SW A P - Contract #(97)00-4-0650-1018 IN WITNESS WHEREOF, the parties have caused, this instrument to be executed on the date of execution. ENVIRONMENTAL FACILITIES AUTHORITY By: -a;.;, ! L Date: 01- 0 V-Of EXECUTIVE D ECTOR Attest ~.~ 12 2d<1.u....l/\t f Date: bl-04- DI GEORGIA ENVIRONMENTAL PROTECTION DIVISION ~A~ ~ Date:* DIREC OR ... Attest ~A ~y: ~,itle: Attest Date: })...//3) 06 Date: ~ 1Pf op'!", Date: /.Jff/ tfj) 6 SWAP - Contract #(97)00-4-0650-1018 ATTACHMENT A: SCOPE OF WORK Augusta-Central Savannah River Basin Water Supply Watershed Regional Source Water Assessments I. BACKGROUND A. Purpose of Project: The 1996 Amendments to the Federal Safe Drinking Water Act (SDW A) brought about a new approach for ensuring clean and safe drinking water seNed by public water supplies in the United States. Building upon the past strengths of the Surface Water Treatment Rule, increases in water monitoring and other compliance measures, the U.S. Environmental Protection Agency (USEPA) and the Georgia Environmental Protection Division (GAEPD) are now advocating prevention as an important tool in the protection of public water supplies from contamination and source protection. In order to implement prevention and protection, an assessment of potential pollution sources near the source must first be conducted. Georgia's SWAP has a specific focus on water supply source protection sharing like goals with other water quality protection and enhancement programs (e.g. GAEPD River Basin Management Planning and Nonpoint Source programs). These programs seek to prevent and control impairments to water quality as well as abate contamination sources currently impacting uses. With these programs sharing similar goals, care should be taken to integrate the activities of SWAP so that its implementation can compliment other water quality protection and enhancement programs. 7 SWAP - Contract #(97)00-4-0650.1018 B. Study Area: The study area for this project will include the intake catchment watershed regions for the following public water systems which utilize surface water sources. This study will require close coordination between officials in Richmond, Columbia, McDuffie, Wilkes, Burke and Lincoln counties. Additionally, the appropriate parties located in the portion of the watershed which extends into South Carolina should be coordinated with closely. Participating Water System Name Augusta, City of - Richmond Co WSID# 2450000 No. of intakes 1 Columbia Co 0730000 Lincolnton, City of 1810000 1 Thomson, City of - McDuffie Co 1890001 1 Washington, City of 3170002 3 Waynesboro, City of 0330004 1 TOTAL 8 C. Project Management: The GAEPD has requested that the City of Augusta Utilities Department coordinate the implementation of the State's Source Water Assessment and Protection Plan (SWAPP) for the afore mentioned systems. Augusta's Utilities Department will serve as Project Manager and will coordinate and facilitate completion of tasks in support of the project. D. Task Force: In order to complete assessments, the work proposed for this study will involve a Task Force and possibly services of a private contractor or contractors. Augusta will ensure the establishment of this Task Force soliciting members from the afore mentioned counties and participating water system owners, and will monitor the ongoing activity of any private contractors. Additional stakeholders, such as municipalities, US Army Corps of Engineers, special interest groups, etc" with interest in the study area should also be invited to have representation on the Task Force. This Task Force will provide direction and make decisions on critical issues, II. PROJECT TASKS A. Delineation and Inventory Significant Sources of Contaminants: The City of Augusta will delineate the watersheds and inventory significant sources of contaminants. To accomplish this task Augusta will: 8 SWAP - Contract #(97)00-4-0650-1018 1. Delineate or cause to be delineated the topographic boundary of the watershed that drains to each surface drinking water intake of the participating water systems listed in I.B above. a. Large reservoir previsions: Obtain EPD's concurrence with the area delineated for assessment particularly as it relates to those intakes withdrawing directly from Clarks Hill Lake. b. The assessment of groundwater will not be included in this effort. 2. Map in ArcView other significant geographic features of the watershed such as county boundaries, cities, major roads, major railroads, and major streams. All electronic GIS coverages will be ArcView 3.1 compatible, a. Data coverages: Any regional graphics are to show, at a minimum, the public water systems within the region, towns and cities, major highways, major bodies of water, and other political boundaries, a coverage title at the top, a coverage scale below the graphic. b, Mapping conventions: A coverage legend in the bottom right-hand corner, a county index map in the upper right-hand corner showing the county of interest, and other features and information required by EPD and mutually agreed upon by Augusta during the term of the contract. c. Deliverables: Deliverables are to include the electronic project file(s) and the ArcView 3.1 compatible GIS coverages and four paper copies, printed in color of any coverages. The color conventions will be supplied to Augusta by EPD during the contract term, 3. Compile and organize a preliminary list of potential contaminants for each drinking water intake catchment area and inventory data sources. A multi- pronged approach of considering both contaminants and contaminant information sources should be used to complete this task. This approach, as a minimum, will include the following steps: a. Identify potential sources and categories of sources and likely contaminants that they would contribute. (1) Review lists from EPA and EPD SWAP guidance documents. (2) Inventory existing programs and collect lists from programs such as Water Quality 305(b) report, NPDES Storm Water Program, Local Watershed Initiatives and Assessments, EPD River Basin Management 9 SWAP - Contract #(97)00-4-0650- J 0 J 8 Plans, etc. (3) Using visual reconnaissance and site interview, determine where possible the type of chemical that may be released into the environment by a potential pollution source. b. Identify potential contaminants including but not limited to those regulated under SDWA MCLs, crypto sporidium, turbidity, and others expected to be regulated and identify their likely sources. (1) Interview water managers and review monitoring data. (2) Conduct literature review. (3) Interview EPD Water Quality and Drinking Water staff, (4) Review USGS, EPD, University, etc. water quality studies. (5) Collect/review GA EPD crypto sporidium raw water sampling data. c. Review draft format and organization of potential contaminant sources with Task Force. d. Produce Preliminary List of Potential Contaminants and List of Relevant Existing Data Sources. 4. Screen potential contaminants. The Task Force will discuss the lists and make determination of sources of contamination for further data collection. The Task Force will discuss criteria and consider as appropriate such aspects as time of travel, water source to be impacted, size of watershed, short or long term impacts, future trends, and the extent (temporal/spatial) to which data is needed to make susceptibility determinations. 5. Collect data for potential contaminants. Using the list developed by the Task Force in II.AA, above,Augusta will carry out or cause to be carried out the following tasks: a. Collection and analysis of available data, This will include a clear description of sources of contamination (or categories of sources) by location or area. Data to be collected for SWAP will be beneficial to other water quality protection and enhancement programs (e,g. River Basin Management Plans, Nonpoint Source Management, etc.), As such, Augusta will collect data for the 10 SW AP - Contract #(97)00-4-0650-1018 region (outside the water supply watersheds delineated in Task I of this Scope of Work) where readily available. b. If not available, raw water sampling for all surface water intake sources involved in this project will be sampled for cryptosporidium parvum. c. Discuss implication where lack of data limits ability to make source susceptibility determinations. d. Provide recommendations for any additional data collection in future programs. Recommendations should integrate data needs with existing programs' data collection efforts. e. Present results to the Task Force. B. Susceptibility Analysis: The susceptibility of each public water system intake will be determined. To accomplish this task Augusta will: 1. Utilize the susceptibility determination methodology described in the GAEPD Source Water Assessment Implementation Plan. Augusta should work with the Task Force to refine this methodology as appropriate for the study region. This process may include performing susceptibility analysis "dry runs" for evaluation by the Task Force. The state's method provides a qualitative measure (high, medium, low) for determining the level of susceptibility the surface water intake has to potential pollution sources upstream. In determining susceptibility, there are two issues that are addressed; the potential for the contaminant to reach surface water and eventually the surface water intake and if the contaminant reached the surface water intake, the risk the contaminant poses to the drinking water supply. 2. Determine release potential and risk assessment for non-point sources using 1995 (or more current data) Economic Development Information System (EDIS) or other land use coverages developed through the use of aerial photography. Using GIS and the GAEPD priority ranking criteria, Augusta and the Task Force will establish weight measures for each category of high, medium and low, NOTE: Nonpoint source modeling is outside the scope and resource of this contract. 3. After determining the overall potential and risk, using the weighed factors along with the advice and guidance from the Task Force, each source will be plotted on a chart in relation to the other sources with the axes 11 SW AP - Contract #(97)00-4-0650-1018 representing the potential and risk. After all of these sources are charted, they will be prioritized with the main emphasis on those sources which represent high potential of release and pose a high risk to the intake. C. Communication Plan: Augusta will ensure an effective communication plan is developed and implemented. The Communication Plan contains activities that, when enacted together as part of an integrated communication strategy, will be effective at helping the Task Force communicate with the public in regards to addressing and creating dialogue for long term source water protection programs. Each source water assessment needs to be, as stated in the statute, "for the protection and benefit of the public water systems." The 1996 Safe Drinking Water Act (SDWA) called for increased public awareness and involvement during the development and implementation of source water assessment programs. There must be adequate opportunity for representatives of environmental groups, public interest groups, public health groups, vulnerable population groups, business groups, farmers, local governments, land conservation groups, drinking water suppliers, wastewater treatment operators, developers, and others to participate on this SWAP process. The SOW A federal statute 1353(a)(7) requires that states "make the results of the source water assessments conducted under this subsection available to the public." A well-planned information campaign will help increase baseline awareness of source water protection issues both within the study region and the watershed area crossing jurisdictional boundaries. A more educated public will be likely to understand the need for source water protection and will be more inclined to work with, rather than against, local, state, and federal government agencies. The purpose of this Communication Plan is to outline the potential activities, materials, and strategies that will, when implemented, function as an integrated communications program and provide the needed support for the Task Force to make assessments available to the public during the development and implementation of strategies. The goals of this Communication Plan are to: - Involve the public in developing SWAPs and make assessments available to the public. - Improve local jurisdictions' understanding of source water protection programs. - Make these results available in an understandable manner and in an 12 SWAP - Contracl #(97)00.4.0650-1018 expeditious way after they are complete. - Make available all information collected during each assessment when requested, - Create maps as part of the results, and those maps need to include the delineated area and the sources of contamination described in the inventory, - Present the susceptibility determination in a narrative form, but may be presented on a map if the results of the analysis would be more understandable in that format. - Create susceptibility maps through a Geographic Information System (GIS), topographic formats may also be used. The target audiences for this plan include the Public (defined as all consumers in a source water protection area as well as other members of the public, including federal, state and local government agencies), Georgia EPD, U.S. EPA, and the watershed area crossing jurisdictional boundaries, To accomplish the Communication Plan,Augusta will ensure the particular communication elements considered for implementation include the following: Source Water Assessment and Protection Report [REQUIRED] Upon completion of the source water assessment program, a stand-alone SWAP report that is understandable to the public will be created for each of the participating water system's drinking water intakes. The report will be made widely available via web page, public libraries, and other means. In addition, a widespread notification describing in detail how one can obtain a hard copy of the report will be done. The public will be permitted to request a copy of the report through postage return mail cards, a call-in number, and Internet posting. Public Forum Meetings [REQUIRED] Public forum meetings will be used to provide the public with assessment results and allow for public comment. This will include both special called meetings to specifically discuss SWAP and attendance at ongoing public forums such a Rotary Club, PT A meetings, etc, Consumer Confidence Report (CCR) [REQUIRED] Each participating water system will publish a summary of the SWAP report findings in their annual CCR, Information about how to obtain 13 . SWAP - Contract #(97)00-4-0650.1018 access to the report will also be included in the CCR. Newsletter [Recommended] A newsletter insert discussing source water protection and the assessment program will be circulated. Included in the newsletter would be information on how to obtain or review reports and an Internet address where one could obtain additional information on source water protection. Utility Bill Inserts [Recommended] Augusta will work with the Task Force to develop a notice about the results of the source water protection assessment. Distribution of the notice would be the responsibility of the individual water supply agencies. Such a procedure would inform customers that source water protection reports exist and ways they could easily be obtained. Speakers Bureau [Recommended] A list of speakers, consisting of utility managers, prepared to discuss source water protection assessment programs will be developed. The bureau will have a "canned" presentation ready on topics relating to assessments. Media Releases [Recommended] A well informed media is better able to report balance news stories. Media releases will be prepared and distributed to the press regarding the assessments. Displays and Exhibits [Recommended] Displays and exhibits provide another way to offer the public more information about designing and implementing SWAPs. Generic display material will be developed for use by the Task Force in regional public buildings, libraries, and other areas where the public may easily view them. D. Equipment: Augusta will ensure a return to EPD, in working order, any equipment purchased under the terms of this contract upon completion of the work described in the contract. 14 . . SWAP - Contract #(97)00-4-0650-1018 ATTACHMENT B: PAYMENT SCHEDULE Augusta-Central Savannah River Basin Water Supply Watershed Regional Source Water Assessments Milestone Task Due Date Payment 1 Conversion of state, regional and local July 1, $10,000.00 geographical data in base maps of the 2001 water supply watersheds and assessment areas 2 Collection, inventory and analysis of Jan 2, $20,000.00 water quality data addressing issues of 2002 public concern 3 Research, analysis and data mapping July 1, $20,000.00 of potential pollutant source listing 2002 associated with the contaminant inventory 4 Overall water supply watershed Jan 2, $20,000.00 susceptibility ran kings 2003 5 Communication plan products, and June 30, $30,000.00 Final SWAPs for each intake 2003 TOTAL $100,000.00 Payments shall be based on invoices from Augusta to EPD; such invoices shall indicate the percent of work completed on each milestone identified above and shall be considered a request for reimbursement to Augusta of that percent share of the payment amount for each milestone above. 15