HomeMy WebLinkAboutST. STEPHEN MINISTRY OF AUGUSTA INC
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CONTRACT BETWEEN AUGUSTA, GEORGIA
AND
ST. STEPHEN'S MINISTRY OF AUGUSTA, INC.
FOR
YEAR 2006 EMERGENCY SHELTER GRANT (ESG) PROGRAM
THIS AGREEMENT, made and entered into on this ~ day of Januarv. 2006, by and between
AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission, as the
Implementor of the Emergency Shelter Grant Program (hereinafter referred to as "Grantee"), and
St. Stephen's Ministrv of Auqusta. Inc., (hereinafter referred to as the "Subrecipient").
WHEREAS, the Grantee receives funds under the Emergency Shelter Grants (ESG) Program of
the United States Department of Housing and Urban Development (HUD), as authorized by the
Stewart B. McKinney Homeless Assistance Act of 1987 (Public Law 100-77), the Stewart B.
McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-628), the Cranston-
Gonzalez National Affordable Housing Act of 1990 (Public Law 101-625) and HUD's ESG
regulations in 24 CFR Part 576, as amended; and
WHEREAS, the purpose of the ESG Program is to help improve the quality of existing emergency
shelters for the homeless, to help make available additional emergency shelters, to help meet the
cost of operating emergency shelters and of providing certain essential social services to
homeless families and individuals, so that these persons have access not only to safe and
sanitary shelter, but also to the supportive services and other kinds of assistance they need to
attain self-sufficiency. The program is also intended to restrict the increase of homelessness
through the funding of preventive programs and activities; and
WHEREAS, the City, as an Entitlement Grantee for the ESG Program is responsible for the
administration, implementation, planning and evaluation within its respective jurisdiction of the
ESG Program and for the HUD Consolidated Plan; and
WHEREAS, the services which are funded by the ESG Program must benefit homeless
individuals and families within the respective jurisdiction of the City, and in accordance with the
income eligibility criteria found in the HUD Section 8 Guidelines.
WHEREAS, pursuant to such Grant, the Grantee is undertaking certain programs and services
necessary for the planning, implementation and execution of such a Emergency Shelter Grant
Program; and
WHEREAS, the Grantee desires to engage the Subrecipient to render certain services, programs,
or assistance in connection with such undertakings of the Emergency Shelter Grant Program,
situated in the Project Area described in Appendix A.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. SCOPE OF SERVICE
The Subrecipient shall perform all the necessary services provided under this Agreement
in accordance with and respecting the following project:
S1. Stephen's Ministry
The purpose of the project is to provide dedicated transitional housing and full supportive
services to persons living with HIV/AIDS who are at-risk of becoming homeless or homeless. The
. Subrecipient shall do, perform, and carry out, in a satisfactory manner, as determined by the
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Grantee, the goals, objectives, and tasks set forth in Appendix B, and incorporated herein by
reference.
2. TERMS; TERMINATION
A. The services of the Subrecipient are to commence on January 1, 2006, and shall
be undertaken and completed in such sequence as to assure their expeditious
completion in the light of the purposes of this Agreement unless so otherwise
specified in Agreement Section 20 (General Terms and Conditions). This
Agreement shall remain in effect until December 31, 2006, or until this
Agreement is otherwise terminated.
B. The parties agree that the Grantee may terminate this Agreement or any work or
delivery required hereunder, from time to time, either in whole or in part,
whenever the Commission, on recommendation from the Director of the Augusta
Housing and Economic Development (AHED) Department, shall determine that
such termination is in the Grantee's best interest. Termination, in whole of in
part, shall be effected by delivery of a Notice of Termination signed by the Mayor,
mailed or delivered to Subrecipient, and specifically setting forth the effective
date of termination.
C. Either party may terminate this Agreement, without further obligation, for the
default of the other party or its agents or employees witr respect to any
Agreement or provision contained herein upon 15 days written notice to the other
party. All reports or accountings provided for herein shall be rendered whether or
not falling due within the Agreement period.
D. Further, the Grantee reserves the right to terminate this Agreement upon written
notification to the Subrecipient under any of the following conditions:
(1) Notification by HUD to the Grantee that said project is ineligible because
of project location, services provided, or any other reason cited by HUD;
(2) Notification by HUD to the Grantee that said project is deficient and that
continued support of the project is not providing an adequate level of
services to low income homeless people; or
(3) Written notification from HUD to the Grantee that the program funds
made available to the Grantee are being curtailed, withdrawn, or
otherwise restricted.
E. The Grantee also reserves the right to terminate this Agreement or to reduce the
Agreement compensation amount if the Subrecipient:
(1) Fails to file required reports or to meet project progress or completion
deadlines;
(2) Materially fails to comply with any provision of this Agreement which may
result in suspension or termination in accordance with OMB Circular A-
110.
(3) Expends funds under this Agreement for ineligible activities, services, or
items;
(4) Implements the project prior to notification from the Grantee that the
federal environmental review process has been completed; or
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(5) Fails to comply with written notice from the Grantee of substandard
performance under the terms of this Agreement.
3. KEY PERSONNEL
A. Subrecipient shall assign to this Agreement the following key personnel:
(1) Richard M. Martin, President
(2) Hope Campbell, Program Director
B. During the period of performance, Subrecipient shall make no substitutes of key
personnel unless the substitution is necessitated by illness, death, or termination
of employment. SiJbrecipient shall notify the Grantee Director of AHED
Department within five (5) calendar days after the occurrence of any of these
events and provide the following information, providing a detailed explanation of
the circumstances necessitating the proposed substitutions, complete resumes
for the proposed substitutes, and any additional information requested by the
Grantee's Director of AHED Department. Proposed substitutes should have
comparable qualifications to those of the persons being replaced. The Grantee's
Director of AHED Department will notify the Subrecipient within fifteen (15)
calendar days after receipt of all required information of the decision on
substitutions. This clause will be modified to reflect any approved changes of
key personnel.
4. PERFORMANCE MONITORING
The Grantee will monitor the performance of the Subrecipient against goals and performance
standards required herein. Subrecipient agrees that Grantee may carry out monitoring and
evaluation activities that include the Subrecipient offices, project sites and client interviews to
ensure adherence by the Subrecipient to the scope of work, program goals, and the budget.
Substandard performance as determined by the Grantee will constitute non-compliance with this
Agreement. If actions to correct such substandard performance are not taken by the Subrecipient
within 30 days following on-site monitoring by the Grantee, Agreement termination procedures
will be initiated.
5. INSPECTION AND ACCEPTANCE
All tasks and reports shall be conducted and completed in accordance with recogn ized and
customarily accepted industry practices, and shall be considered complete when services are
approved as acceptable by the Grantee in writing. In the event of rejection of any tasks, reports,
etc., Subrecipient shall be notified in writing and shall have ten (10) working days from date of
issuance of notification to correct the deficiencies and re-submit acceptable work within said ten-
day period. Failure to submit acceptable work within said ten-day period shall constitute a breach
of this Agreement for which the Subrecipient may be held in default.
6. SEVERABILITY
If any term or condition of this Agreement is found by a court of competent jurisdiction to be void
or invalid, such invalidity shall not affect the remaining terms and conditions of this Agreement,
which shall continue in full force and effect.
7. COMPENSATION
The Subrecipient shall be paid a total consideration of $10,000 for full performance of the
services specified under this Agreement. Any cost above this amount shall be the sole
responsibility of the Subrecipient. Subrecipient shall submit monthly requests for payment to the
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AHED Department. Compensation shall be allowed on a reimbursement basis, only after
expenditures have been incurred by the Subrecipient and proper supporting documentation has
been submitted in conformity with the approved and executed budget documentation which is
attached to this Agreement as Appendix C, incorporated herein by reference. In every case,
payment will be made subject to receipt of a reimbursement request for payment from the
Subrecipient specifying and certifying that such expenses have been incurred and expended in
conformance with. this Agreement and that the Subrecipient is entitled to receive the amount
requested under the terms of this Agreement. Client's eligibility data shall be included with said
reimbursement request.
Payments will be made on a monthly basis only with a 30-day turnaround period by Grantee.
Requests for payments must be received by Grantee not later than the 15th day of each calendar
month for work performed during the preceding calendar month. The Subrecipient shall not claim
reimbursement from the Grantee for that portion of its obligations which has been paid by another
source of revenue.
The Subrecipient shall notify the Grantee in writing of all authorized personnel who shall be
empowered to file requests for payment pursuant to this Agreement. Any unused funds
remaining at the expiration of this Agreement shall revert to Grantee.
8. USE OF FUNDS
Use of funds received pursuant to this Agreement shall be in accordance with the requirements of
the Emergency Shelter Grants Program: Stewart B. McKinney Homeless Assistance Act 24 CFR
Part 576 and other regulations governing Emergency Shelter Grant Program, and any
amendments or policy revisions thereto which shall become effective during the term of this.
Agreement including OMB Circular A-122, "Cost Principles for Non-Profit Organizations, OMB
Circular A-110 "Uniform Administrative Requirements for Grants and Agreements With
Institutions of Higher Education, Hospitals and Other Non-Profit Organizations and OMB Circular
A-133, "Audits of Institutions of Higher Education and Other Non-Profit Institutions." A copy of
said regulations and circulars are incorporated by reference.
Further, any funded activity must be designed or so located as to principally benefit lower income
homeless individuals and families. "Homelessness" is defined as a person who is living on the
street or in an emergency shelter, or who would be living on the street or in an emergency shelter
without HUD's homelessness assistance. A person is considered homeless only when the
person resides in one of the following places:
· In places not meant for human habitation, such as cars, parks, sidewalks, abandoned
buildings, on the street;
· In an emergency shelter;
· In transitional or supportive housing for homeless persons who originally came from the
streets or emergency shelters;
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· Is being discharged within a week from an institution in which the person has been a resident
for more than 30 consecutive days and no subsequent residence has been identified and the
person lacks the resources and support networks needed to obtain housing; or
· Is fleeing a domestic violence housing situation and no subsequent residence has been
identified and the person lacks the resources and support networks needed to obtain
housing.
The Subrecipient agrees to maintain documentation that demonstrates that the activities carried
out with funds provided under this Agreement meet one or more of the ESG Program's purposes
as defined in 24 CFR 576.1: (1) to help improve the quality of existing emergency shelters for the
homeless, (2) to help make available additional emergency shelters, (3) to help meet the costs of
operating emergency shelters and of providing certain essential social services to homeless
individuals, so that these persons have access not only to safe and sanitary shelter, but also to
the supportive services and other kinds of assistance they need to improve their situations; and
(4) to restrict the increase of homelessness through the funding of preventive programs and
activities.
9. MATCHING FUNDS
The Subrecipient shall match the amount of the grant approved for this project. In calculating the
amount of matching funds, there may be included the value of any donated material or building:
the value of any lease on a building; any salary paid to staff in carrying out the emergency shelter
programs; and the time and services contributed by volunteers to carry out the emergency shelter
program, determined at the rate of $10.00 per hour. The Grantee shall determine the value of
any donated material or building or any lease using any method reasonably calculated to
establish a fair market value.
Subrecipient will provide documentation to substantiate and identify the source of matching funds
in an amount equal to the amount of the funds. Such matching funds shall not be used as a
match to any other Federal grant and shall not be used as a match to a previous ESG grant
received by Subrecipient.
1~ PROGRAM INCOME
Program income derived from the project shall be retained by the Subrecipient and used for
eligible ESG activities subject to all applicable requirements governing the use of ESG funds.
Program income anticipated to be generated from the use of ESG funds for this project is
approximately $0.
11. RETURN OF FUNDS
The Subrecipient agrees that the funds plus any monies contemplated by 24 CFR 570.503 shall
be returned to the Grantee, if, in the sole discretion of the Grantee, the program benefit
requirements of 24 CFR 570, as amended, are not met by the Subrecipient at any time. The
calculation of any funds and/or monies which may be due hereunder shall be made in the sole
discretion of the Grantee.
12. INDIRECT COSTS
Indirect costs will only be paid if Subrecipient has an indirect cost allocation plan approved by the
Department of Housing and Urban Development prior to the execution of this Agreement.
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13. TRAVEL
Subrecipient shall obtain prior written approval from the Grantee for any travel outside the
metropolitan area with funds provided under this Agreement. All Federal Travel regulations are
applicable (41 CFR Part 301).
14. INDEMNIFICATION
Subrecipient agrees to indemnify and hold harmless Grantee from any and all claims in any way
related to or arising out of Subrecipient's performance of its obligations hereunder and/or
Subrecipient's failure to perform its obligations hereunder or related to or arising out of any
damage or injury to property or persons, occurring or allegedly occurring in connection with
Subrecipient's performance or non-performance of its obligations hereunder. No payment,
however, final or otherwise, shall operate to release the Subrecipient from any obligations under
this Agreement. .
15. INSURANCE & BONDING
Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to
theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity
bond covering all employees handling funds received or disbursed and/or signing or co-signing
checks to disburse funds under this agreement. The fidelity bond shall be in an amount not less
than one hundred percent (100%) of the contract amount. The subrecipient shall furnish the
Grantee proof of an adequate fidelity bond within (30) days of the effective date of this agreement
and prior to any disbursement of funds hereunder.
All policies providing insurance coverage required to be maintained by Subrecipient hereunder
shall list Grantee, Augusta Richmond County Commission and its Mayor, and their officers,
agents, members, employees and successors as named insured as their interests may appear,
and shall be issued by an insurance carrier or carriers licensed to do business in the State of
Georgia and reasonably acceptable to Grantee. All such policies shall provide that no act or
omission of Grantee or its agents, servants, or employees shall in any way invalidate any
insurance coverage for the other named insured. No insurance policy providing any insurance
coverage required to be provided by Subrecipient hereunder shall be cancelable without at least
15 days advance written notice to Grantee. All insurance policies required hereunder, or copies
thereof, shall be provided to Grantee by Subrecipient.
16. GRANTOR RECOGNITION
Subrecipient shall insure recognition of the role of the grantor agency in providing services
through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall
be prominently labeled as to funding source. In addition, the Sub recipient will include a reference
to the support provided here in all publications made possible with funds made available under
this Agreement.
17. OPEN MEETINGS LAW COMPLIANCE
Subrecipient is subject to the Georgia Open Meetings Law if it receives more that 33 1/3% of its
funds from taxpayer sources. Accordingly, the' Subrecipient will take the following compliance
measures: it will notify the Augusta Chronicle and the Augusta Focus or the Metro Courier of its
regular board meetings' schedule and of any. special called meetings except emergency
meetings; it will post notices of its meetings in a public place at the meeting sites and it will keep a
written agenda, minutes, attendance, and voting record for each meeting and make the same
available for inspections by the press, the public and the Grantee. The press, public and the
Grantee shall not be denied admittance to the Subrecipient's board meetings.
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Subrecipient shall provide to the Grantee a tentative annual schedule of the Board of Directors'
meetings. Publications and minutes of each meeting shall be maintained.
18. ASSIGNMENT
Without the prior written consent of the Grantee, this Agreement is not assignable by the
Subrecipient, either in whole or in part.
19. ENTIRE AGREEMENT; ALTERATION
This Agreement is the entire Agreement between the parties hereto. No alteration or variation in
the terms of this Agreement shall be valid unless made in writing and signed by the parties
hereto. Only one amendment to said Agreement shall be allowed during the program year.
20. GENERAL TERMS AND CONDITIONS
A. REPORTS
The Subrecipient agrees to submit to Grantee program progress and financial reports
and any other reports that may be specified in Appendix D.
B. CLIENT DATA
Subrecipient agrees to maintain client data and documentation demonstrating client's
eligibility for services. Such data shall include, but not be limited to, client's name,
address, income level, racial, ethnic, gender, head of household, household income,
household size, homeless status, or other basis for determining eligibility, and description
of services provided.
In addition, individual client files are to be maintained to include individual client plans,
documentation of services provided and the tracking or follow-up of clients completing the
program.
C. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the federal regulations specified in 24
CFR Part 576 that are pertinent to the activities to be funded under this Agreement.
Such records shall include but not be limited to:
(1) Records required to determine the eligibility of activities provided to each
homeless person;
(2) Records documenting compliance with the fair housing and equal
opportunity components of the ESG Program, and
(3) Financial records as required by OMB Circular A-133.
Subrecipient agrees to keep all necessary books and records, including property,
personnel and financial records in connection with the operations and services performed
under this Agreement, and shall document all transactions so that all expenditures may
be properly audited. If the Subrecipient receives $500,000 or more in combined federal
assistance, it agrees to obtain an audit conducted in accordance with OMB Circular A-
133. However, if an audit is not required, the Subrecipient agrees to provide an annual
financial report to the Grantee.
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D. ACCESS TO RECORDS
The Subrecipient agrees that the Grantee or any authorized representative has access to
and the right to examine all records, books, papers, or documents related to the project.
E. RETENTION
The Subrecipient hereby severally warrants that all project records, books, papers, and
documents will be retained for a period of not less that four (4) years after the termination
of all activities funded under this Agreement, or after the resolution of all Federal audit
findings, whichever occurs later and grants the Grantee the option of retention of the
project records, books, papers, and documents. The retention period shall start from the
date of submission of the Grantee's annual performance report, as prescribed in 24 CFR
576.85, in which the specific activity is reported on for the final time rather than from the
date of submission of the final expenditure report for the award.
F. PERMITS
The Subrecipient agrees to obtain all necessary permits for intended improvements or
activities.
G. AFFIRMATIVE ACTION
The Subrecipient, if its program involves housing, agrees to affirmatively further fair
housing.
H. CONFLICT OF INTEREST
The Subrecipient hereby severally warrants that it will establish and adopt safeguards to
prohibit members, officers, and employees from using positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or
others, particularly those with whom they have family, business, or other ties. Further, no
member, officer, or employee. of Subrecipient who exercises any functions or
responsibility with respect to the program during his or her tenure or for one year
thereafter. shall have any financial interest. direct or indirect, in any contract or
subcontract, or the proceeds thereof, either for themselves or those with whom they have
family or business ties, for work to be performed in connection with the program assisted
under this Agreement.
I. AUTHORIZATION TO EXECUTE AGREEMENT
The undersigned person signing as an officer on behalf of the Subrecipient, a party to this
Agreement, hereby severally warrants and represents that said person has authority to
enter into this Agreement on behalf of said Subrecipient and to bind the same to this
Agreement, and further that said Subrecipient has authority to enter into this Agreement
and that there are no restrictions or prohibitions contained in any article of incorporation
or bylaws against entering into this Agreement.
J. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to or shall be construed in any manner
to create or establish an employer-employee relationship between the parties, nor shall
any employee of the Subrecipient by virtue of this Agreement be an employee of the
Grantee for any purpose whatsoever, nor shall any employee of the Subrecipient be
entitled to any of the rights, privileges, or benefits of Grantee employees. The
Subrecipient shall be deemed at all times an independent contractor and shall be wholly
responsible for time, means and manner for performance of the services required of it by
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the terms of this Agreement. The Subrecipient assumes exclusively the responsibility for
the acts of its employees as they relate to the services provided during the course and
scope of their employment.
K. PROCUREMENT
When procuring property, goods and services under $100,000, the Subrecipient shall
follow Augusta-Richmond County's procurement procedures which reflects applicable
state and local laws and regulations. For purchases of $1 00,000 or more, federal laws,
regulations and standards shall apply.
L. EQUIPMENT AND PERSONAL PROPERTY
(1) Use. Equipment and personal property shall be used by the
Subrecipient in the program or project for which it was acquired as long
as need, whether or not the project or program continues to be
supported by Federal funds.
(2) Disposition. When no longer needed for the original program or project,
disposition of any equipment or personal property of any kind shall be
determined and approved by the Grantee consistent with provisions of
Circular A-11 0, except that
(a) In all cases in which personal property is sold, the proceeds shall
be program income;
(b) Personal property not needed by the Subrecipient for ESG
activities shall be transferred to the Grantee for the ESG
Program or shall be retained after submitting compensation to
the Grantee for the ESG Program; and
(c) Compensation for items of equipment or personal property
retained or sold shall be an amount calculated by multiplying the
current market value or proceeds from sale by the percentage of
ESG funds provided on the original costs of equipment or
personal property.
(3) Management and Requirements. Procedures for managing equipment
(including replacement equipment) and personal property, whether
acquired in whole or in part with grant funds, until disposition takes place
shall, as a minimum, meet the following requirements:
(a) Written notification must be given to the AHED Department
within seven (7) calendar days after delivery to the Sub recipient
of equipment or personal property in order for AHED Department
to effect identification and recording for inventory purposes.
Property records must be maintained that include a description
of the property, a serial number or other identification number,
the source of property, who holds title, the acquisition date and
cost of the property, percentage of ESG funds in the cost of the
property, the location, use and condition of the property, and any
ultimate disposition data including the date of disposal and sale
price of the property.
(b) A physical inventory of the property must be taken and the
results reconciled with the property records at least once a year.
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(c) A control system must be developed to ensure adequate
safeguards to prevent loss, damage or theft of the property. Any
loss, damage or theft shall be investigated by the Sub recipient
and reported to the Grantee.
(d) Adequate maintenance procedures must be developed to keep
the property in good condition.
(e) If Subrecipient is authorized or required to sell the property,
proper sales procedures must be established to ensure the
highest possible return.
21. OTHER PROVISIONS
Subrecipient agree to comply with the following requirements imposed by HUD on the use of
program funds:
A. The requirements of the Fair Housing Act (42 U.S.C. 3601-20) and implementing
regulations at 24 CFR Part 100, as the same may be amended from time to time;
Executive Order 11063 and implementing regulations at 24 CFR Part 107, as may be
amended; and Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2002d-4) and
implementing regulations issued at 24 CFR Part 1, as the same may be amended;
B. The prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24
CFR Part 146, as the same may be amended, and the prohibitions against
discrimination against otherwise qualified individuals with handicaps under Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), implementing regulations at 24
CFR Part 8 (for the purposes of this Program, the term "dwelling units" shall include
sleeping accommodations), as the same may be amended, and the Americans with
Disabilities Act of 1990 (Public Law 101-336) and implementing regulations, as the
same may be amended;
C. The requirements of Executive Order 11246, as amended by Executive Order 13279
(Equal Protection of the Laws for Faith-Based and Community Organizations: and the
regulations issued under the Order at 41 CFR Chapter 60, as the same may be
amended;
D. The requirements of Section 3 of the Housing and Urban Development Act of 1968,
12 U.S.C. 1701 (u), and implementing regulations at 24 CFR Part 135, as the same
may be amended, and the requirements of the Employment and Contracting
Opportunities provisions set forth in 24 CFR Part 576, as the same may be amended;
E. The requirements of Executive Orders 11625, 12432 and 12138 which require that
an effort be made to encourage the use of minority and women's business
enterprises in connection with the project for which program funds have been
awarded;
F. The requirement that the project for which program funds have been awarded
hereunder make known that use of the facility and services is available to all on a
nondiscriminatory basis; regardless of race, color, religion, except as allowed by
Executive Order 13279, sex, age, national origin, handicap or disability;
G. The requirements of Executive Order 12372, as amended by Executive Order 13279
and the implementing regulations at 24 CFR Part 52, as the same may be amended,
(relating to intergovernmental review) to the extent provided by the Federal Register
Notice in accordance with 24 CFR 52.3;
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H. The applicable requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (42 U.S.C. 4601-4655), as the same may be
amended, and the implementing regulations in 49 CFR Part 24, as the same may be
amended, and the Relocation and Acquisition provisions set forth in 24 CFR 576.80,
as the same may be amended;
I. The requirements of the Drug Free Workplace Act of 1988 and the implementing
regulations in 24 CFR 24, subpart F, as the same may be amended;
J. The requirements of the Conflict of Interest provisions set forth in 24 CFR 576.79(d),
as the same may be amended, and the Use of Debarred, Suspended or Ineligible
Contractors provisions set forth in 24 CFR 576.79(e), as the same may be amended;
K. The Environmental Review provisions set forth in 24 CFR Part 576, as the same may
be amended, and the Flood Insurance provisions set forth in 24 CFR 576.79(f), as
the same may be amended;
L. The applicable requirements of the Lead Based Paint Poisoning Prevention Act (42
U.S.C. 4821-4846), and the implementing regulations in 24 CFR Part 35, and the
Lead Based Paint provisions set forth in 24 CFR Part 576, as the same may be
amended;
M. The applicable requirements set forth in the National Historic Preservation Act of
1966, as amended (16 U.S.C. 470) and the procedures set forth in CFR, Part 800,
Advisory Council of Historic Preservation Procedures for Protection of Historic
properties, insofar as they apply to the performance of this Agreement. In general,
this requires concurrence from the State Historic Preservation Officer for all
rehabilitation and demolition of historic properties that are fifty years old or older or
that are included on a Federal, State or local historic property list.
In addition to, and not in substitution for other provisions of this Agreement regarding the use of
program funds, if the Subrecipient is deemed to be a religious or denominational institution or
organization, or an organization operated for religious purposes which is supervised or controlled
by a religious or denominational institution or organization, Subrecipient agrees that, in
connection with the use of the program funds: (1) it will not discriminate against any persons
applying for housing, shelter, services or any eligible activity under the program on the basis of
religion and will not limit such housing or other eligible activities or give preference to persons on
the basis of religion; and (2) it will provide no religious instruction or counseling, conduct no
religious worship or services, engage in no religious proselytizing, and exert no other religious
influence in the provision of housing, shelter, services, or other eligible activity under the program.
22. MISCELLANEOUS
A. This Agreement shall be governed by and construed according to the laws of the
State of Georgia.
B. Time shall be of the essence to this Agreement, except where it is herein
specifically provided to the contrary.
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IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above.
ATTEST:
AUGUST A, GEORGIA
(Grantee)
SEAL
~BY: cJl~ I ;Z
David S. C~nhaver
As its Mayor
~~". 0', ~
ClerIf1f'~~iSS'tw Q<><>o>> j<J
~~ <>..""",.,.,<<'" .,j,'7
~~~ GEO'i?G"~ ..;'"
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ATTEST:
S1. Stephen's Ministry of AUQusta. Inc.
(Subrecipient)
By: R~ \tV) ~ ~~
~ Richard M. Martin
As its President
Barbara Kiernan
A~ts Corporate Secretary
cf~i~~
SEAL
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APPENDIX A
Proiect Area
St. Stephen's Ministry of Augusta, Inc.(SSM) is located at 924 Greene Street in Augusta, Georgia
30901 .
APPENDIX B
Goals. Obiectives, and Tasks
The goals and objectives of this project are to assist at least six (6) persons each month with
transitional housing and provide supportive services. This program will afford these individuals
the opportunity to become stable and self-sufficient within a twenty-four (24) month period.
SSM projects that 20-30 individuals will be served during this program year. It is also anticipated
that 85% of the residents will complete at least 75% of the individualized treatment plan outcomes
during the program year 2006.
ESG funds will be used for operational costs of their transitional housing program for the year,
January 1, 2006 through December 31, 2006.
APPENDIX C
Budget
SHELTER OPERATIONS
Shelter rent/utilities/insurance
Salary
Purchase of services & fees
TOTAL
$5,000
$2,000
$3.000
$1 0,000
APPENDIX D
Reporting ReQuirements
The Subrecipient shall submit to the Grantee the following reports for the term of this agreement.
1. Quarterly Progress Reports:
· January 1, 2006 through March 31, 2006 - Due April 15, 2006
· April 1 ,2006 through June 30, 2006 - Due July 15, 2006
· July 1, 2006 through September 30, 2006 - Due October 15, 2006
2. Annual Reports:
· Due January 15, 2007 for period covering January 1, 2006 through December 31,
2006.
3. Audit Report (Due 30 days after completion of audit).
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ATTACHMENT #1
Requlations, Circulars & Local Procurement Policv
1. Emergency Shelter Grant Program regulations 24 CFR 576.
2. OMB Circular A-122
"Cost Principles for Non-Profit Organizations,"
3. OMB Circular A-11 0
"Grants and Agreements with Institutions of Higher Education, Hospitals & Other Non-Profit
Organizations"
4. OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-Profit
Institutions"
5. Augusta-Richmond County Procurement Policy
ATTACHMENT #2
Forms
1. Homeless Verification
2. Verification of Income
3. Reimbursement Request
4. Quarterly Report
5. Annual Report
6. Time Sheet
7. Travel Log
8. Inventory
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