HomeMy WebLinkAboutNeighborhood Matching Grant
Augusta Richmond GA
DOCUMENTNAME:)J -e/Bh boy-heed Hawhit1j Grant--
DOCUMENT TYPE: CD ntr ti: 6-r
YEAR: 1J5D D
BOX NUMBER: OJ
FILE NUMBER: J t+ LP ?ff
NUMBER OF PAGES: / J
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CONTRACT BETWEEN AUGUST A, GEORGIA
AND
EAST AUGUSTA NEIGHBORHOOD ASSOCIA TION, INC.
FOR
THE NEIGHBORHOOD MATCHING GRANT PROGRAM
THIS AGREEMENT, made and entered into on this 1st day of March, 2000, by and
between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County
Commission, as the Implementor of the Neighborhood Matching Grant Program
(hereinafter referred to as "Grantee"), and East Augusta Neighborhood Association, Inc.
(hereinafter referred to as the "Subrecipient").
WHEREAS, pursuant to such Grant, the Grantee is undertaking certain programs and
. services necessary for the planning, implementation and execution of such a
Neighborhood Matching Grant Program; and
WHEREAS, the Grantee desires to engage the Subrecipient to complete the work
activities described in this contract.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. SCOPE OF SERVICE
The Subrecipient shall perform all the necessary services provided under this
Contract in accordance with and respecting the following project:
East Augusta Crime Watch Program
The Subrecipient shall do, perform, and carry out, in a satisfactory manner
as determined by the Grantee, the goals, objectives, and tasks set forth in this
agreement.
The East Augusta Neighborhood Association has a detailed Crime Watch Program.
The Crime 'Watch Program consist of purchasing (1) 2 CB Base Station Radios &
Antennas, (2) 4 Scanners, (3) 30 Navy Blue Patrolling cold weather jackets with logo,
(4) 35 Navy Blue Patrolling summer T-shirts with logo, (5) 13 amber low dome magnetic
strobe lights for mounting on vehicles and (6) Identification Sign at entrance of Marion
Homes. The project will help to decrease crime in the area while increasing
neighborhood awareness within the community.
2. TERMS
a) The services of the Subrecipient are to commence on March 1. 2000, and
shall be undertaken and completed in February 28. 2001. If there is any
extension of time granted, said extension shall be in writing by the Grantee.
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b) The parties agree that the Grantee may terminate this Contract or any work or
delivery required hereunder, from time to time, either in whole or in part,
whenever the Commission, on recommendation from the Director of the
Housing and Neighborhood Development Department (HND), shall determine
that such termination is in the Grantee's best interest. Termination, in whole
or in part, shall be effected by delivery of a Notice of Termination signed by
the Mayor, mailed or delivered to Subrecipient, and specifically setting forth
the effective date of termination.
c) Either party may terminate this Contract, without further obligation, for the
default of the other party or its agents or employees with respect to any
agreement or provision contained herein upon 15 days written notice to the
other party. All reports or accountings provided for herein shall be rendered
whether or not falling due within the contract period.
d) Further, the Grantee reserves the right to terminate this contract upon written
notification to the Subrecipient, if the Subrecipient:
(1) Fails to file required reports or to meet project progress or completion
deadlines
(2) Materially fails to comply with any provision of this Agreement
pertaining to the matching leverage
(3) Expends funds under this Agreement for ineligible activities, services,
or items
(4) Fails to comply with written notice from the Grantee of substandard
performance under the terms of this Agreement
3. KEY PERSONNEL
a) Subrecipient shall assign to this Contract the following key personnel:
i. Mr. Walter Thomas, President
. ii. Mr. Sam Crowder, Chairman of the Board
iii. Mr. Sidney Hutchinson, Crime Watch Coordinator
b) During the period of performance, Subrecipient shall make no substitutes of
key personnel unless illness, death, or termination of employment
necessitates the substitution. Subrecipient shall notify the grantee's Director
of HND within five (5) calendar days after the occurrence of any of these
events and provide the following information, provide a detailed explanation of
the circumstances necessitating the proposed substitutions, complete
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resumes for the proposed substitutes, and any additional information
requested by the Grantee's Director of HND. Proposed substitutes should
have comparable qualifications to those of the person being replaced. The
Grantees' Director of HND will notify the Subrecipient within fifteen (15)
calendar days after receipt of all required information of the decision on
substitutions. This clause will be modified to reflect any approved changes of
key personnel.
4. PERFORMANCE MONITORING
The Grantee will monitor the performance of the Subrecipient against goals and
performance standards required herein. Substandard performance as determined by
the Grantee will constitute non-compliance with this contract. If actions to correct such
substandard performance are not taken by the Subrecipient within 30 days following on-
site monitoring by the Grantee, contract termination procedures will be initiated.
5. TERMINATION
Grantee may terminate this contract at any time and for any reason. Grantee must first
give the Subrecipient written notice, which will state the corrective action that the
Subrecipient must take. The Subrecipient must take such corrective action within the
time stated in that notice to the acceptable satisfaction of Grantee. If the corrective
action is not acceptable to Grantee, then Grantee may terminate the contract
immediately without any further notice. In such event, all finished documents and other
materials collected or produced under this contract shall, at the option of Grantee,
become its property.
6. SEVERABILITY
If any term or condition of this Agreement is found by a court of competent jurisdiction to
be void or invalid, such invalidity shall not affect the remaining terms and conditions of
this Agreement, which shall continue in full force and effect.
7. COMPENSATION
The subrecipient shall be paid a total consideration of $7.004.88 for full performance of
the services specified under this agreement. Any cost above this amount shall be the
sole. responsibility of the Subrecipient. The Subrecipient shall submit requests
(invoices) for payments to the Housing and Neighborhood Development (HND)
Department. Compensation shall be allowed only after proper supporting
documentation has been submitted in conformity with the approved and executed
budget.
The Subrecipient shall notify the Grantee in writing of all authorized personnel who shall
be empowered to file requests for payment pursuant to this Agreement.
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8. MATCH
The Subrecipient is responsible for matching the $7.004.88 grant received from HND
with cash, volunteer labor, or in-kind donations. The Subrecipient must complete the
aforementioned terms satisfactorily. The Subrecipient will not be eligible for
Neighborhood Matching Grant Fund for a period of two years if they fail to complete the
match requirement.
9. USE OF FUNDS
Use of funds received pursuant to this Agreement shall be in accordance with the
requirements of the Housing and Community Development Act of 1974 (as amended),
24 CFR Part 570 and other regulations governing the Community Development Block
Grant Program, and any amendments or policy revisions thereto which shall become
effective during the term of this Agreement. In addition, the Subrecipient agrees to
comply with other applicable laws, including the National Environmental Policy Act of
1969 (and the implementing regulations at 24 CFR 58), the National Historic
Preservation Act of 1966 as amended (16USC 470), Section 504 of the Rehabilitation
Act of 1973 (29 use 794 ) (and the implementing regulations at 24 CFR 8), the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975 (42 USC
6101) (and the implementing regulations at 24 CFR 146), the prohibition against using
debarred contractors at 24 CFR 570.609, and Executive Orders 11063, 11246, 11375,
12086, and 12259. -
10. REVERSION OF ASSETS
Any real property under the Subrecipient's control acquired or improved in whole or in
part with CDBG funds (including funds provided to the Subrecipient in the form of a
loan) in excess of $25,000 will be used to meet one of the national objectives in
9570.208 until five years after expiration of this Contract, or for such longer period of time as
determined to be appropriate by the Grantee.
11. INDEMNIFICATION
-Subrecipient agrees to indemnify and hold harmless Grantee from any and all claims in
any way related to or arising out of Subrecipient's performance of its obligations
hereunder and/or Subrecipient's failure to perform its obligations hereunder or related to
or arising out of any damage or injury to property or persons occurring or' allegedly
occurring in connection with Subrecipient's performance or non-performance of its
obligations hereunder. No payment, however, final or otherwise, shall operate to
release the Subrecipient from obligations under this Contract.
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12. INSURANCE & BONDING
Subrecipient shall carry sufficient insurance coverage to protect contract assets from
loss due to theft, fraud and lor undue physical damage.
13. GRANTOR RECOGNITION
Subrecipient shall insure recognition of the role of the grantor agency in providing
services through this contract. All activities, facilities and items utilized pursuant to this
contract shall be prominently labeled as to funding source. In addition, the Subrecipient
will include a reference to the support provided herein all publications made possible
with funds made available under this contract.
14. ASSIGNMENT
Without the prior written consent of the Grantee, this Agreement is not assignable by
the Subrecipient, either in whole or in part.
15. ENTIRE CONTRACT ALTERATION
This Agreement is the entire agreement between the parties hereto. No alteration or
variation in the terms of this Agreement shall be valid unless made in writing and signed
by the parties hereto.
16. GENERAL TERMS AND CONDITIONS
A. REPORTS
The Subrecipient agrees to submit to Grantee program progress and financial reports
and any other reports that may be specified in Appendix D.
B. RECORDS TO BE MAINTAINED
Subrecipient agrees to keep all necessary books and records, including property,
personnel and financial records, . in connection with the operations and services
performed under this Agreemeht, and shall document all transactions so that all
expenditures may be properly audited
C. ACCESS TO RECORDS
The Subrecipient agrees that the Grantee or any authorized representative has access
to and the right to examine all records, book, papers, or documents related to the
project.
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17. RETENTION
The Subrecipient hereby severally warrants that all project records, book, papers, and
documents will be retrained for a period of not less than four (4) years after the
termination of all activities funded under this contract, or after the resolution of all
Federal audit findings, whichever occurs later and grants the Grantee the option of
retention of the project records, books, papers, and documents. The retention period
shall start from the date of submission of the Grantee's annual performance report, as
prescribed in 24 CFR 91.520, in which the specific activity is reported on for the final
time rather than from the date of submission of the final expenditure report for the
award.
18. PERMITS
The Subrecipient agrees to obtain all necessary permits for intended activities.
19. AUTHORIZATION TO EXECUTE AGREEMENT
The undersigned person signing as an officer on behalf of the Subrecipient, a party to
this Agreement, hereby severally warrants and represents that said person has
authority to enter into this Agreement on behalf of said Subrecipient and to bind the
same to this Agreement, and further that said Sub recipient has authority to enter into
this Agreement and that there are on restrictions or prohibitions contained in any article
of incorporation or bylaw against entering into this Agreement.
20. PROCUREMENT
The subrecipient shall comply with the City of Augusta-Richmond County's current
policy concerning the purchase~ of equipment and shall maintain an inventory record of
all non-expendable personal property as defined by such policy as may be procured
with funds provided herein.
21. EQUAL OPPORTUNITY IN PARTICIPATION
A. Under the terms of Section 109 of the Housing and Community
Development Act of 1974, and in conformance with Grantee policy and all
requirements imposed by or pursuant to the Regulations of HUD (24 CFR
Part 570.601 and 570.602) issued pursuant to Section 109, no person in
the United States shall on the ground of race, color creed, religion, sex,
age, handicap, disability, sexual orientation, ancestry, national origin,
marital status, familial status, or any other basis prohibited by applicable
law be excluded from participation in, be denied benefits of, or be
subjected to discrimination under any program or activity funded in whole
or in part with Community Development Block Grant Program funds.
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B. Business and Employment Opportunities for Lower Income Residents,
Women-Owned Business Enterprises, and Minority-Owned Business
Enterprises.
The Subrecipient will use its best efforts to afford minority and women-owned
business enterprises the maximum practicable opportunity to participate in the
performance of this contract. As used in this contract, the term minority and female
business enterprise, means a business at least fifty-one (51 %) owned and controlled by
minority group members or women. For the purpose of this definition, minority group
member are African-American, Spanish-speaking, Spanish surnamed or written
representations by Subrecipients regarding their status as minority and female business
enterprises in lieu of an independent investigation.
22. LABOR STANDARDS
Except with respect to the rehabilitation of residential property designed for residential
use for less that eight households, the Subrecipient and all subcontractors engaged in
contract in excess of $2,000 for construction, completion, rehabilitation, or repair of any
building or work financed in whole or in part with assistance provided under this
Agreement are subject to the federal labor standards provision' which govern the
payment of wages and the ratio of apprentices and trainees to journey workers. Under
the terms of the Davis-Bacon Act, as amended, the Subrecipient is required to pay all
laborers and mechanics employed on construction work wages at rates not less than
those prevailing on similar construction work wages at rates not less than those
prevailing on similar construction in the locality as determined by the Secretary of Labor,
and shall pay overtime compensation in accordance with and subject to the provisions
of the Contract Work Hours and SaJety Standards Act (40 USC 327-332), and the
Subrecipient shall comply with all regulations issued pursuant to these Acts and with
other applicable Federal laws and regulations pertaining to labor standards, including
the Copeland "Anti-Kickback'" Act. Provided that if wage rates higher than those
required under the regulations imposed by State or Local laws, nothing hereunder is
intended to relieve the Subrecipient of its obligation, if any to require payment of the
higher rates.
23. MISCELLANEOUS
1. This Agreement shall be governed by and construed according to the laws of the
State of Georgia.
2. Time shall be of the essence to this Contract, except where it is herein
specifically provided to' the contrary.
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IN WITNESS WHEREOF, the parties have set their hands and seals as of th~ date first
written above.
ATTEST:
rJJBy:
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AUGUSTA. GEORGIA
(Grantee)
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ATTEST:
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Sam Crowder
Chairman of Board
EAST AUGUSTA NEIGHBORHOOD ASSOCIATION. INC.
(Sub recipient) _
By)D~t.b
Walter E. Thomas
President
SEAL
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(Plain witness)
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APPENDIX A
Proiect Area
The project is located in Augusta-Richmond County, East Augusta Subdivision.
APPENDIX B
Goals. Obiectives. and Tasks
The goal of the East Augusta Neighborhood Association Crime Watch Program is to
provide a safe and protected environment for the community residents within the East
Augusta Boundary. The' objective is to patrol the community in efforts to reduce the
crime and violence while increasing community awareness and participation. This
project will also provide help to any residents in the East Augusta Community that may
be in need.
A schedule of completion of this activity shall be submitted to grantee within 15 days
after the execution of this agreement. The schedule shall be in sufficient detail for
Grantee to monitor the performance of this agreement.
Responsibilities of Subrecipient:
1. .. Subrecipient shall maintain records to document' match to include time sheets for
volunteer hours value of donated materials and equipment and cash receipts.
2. Subrecipient shall maintain a trip log to include the date of each trip, driver,
purpose of trip, time origin & destination of trip.
APPENDIX C
Budaet
I. Gas for patrolling vehicles
ii. 2 each CB Base Station Radios
iii. 4 each Scanner
iv. 2 each CB Base Antenna
v. 30 each Winter Patrolling Jackets
vi. 35 each Summer T-shirts/logo
vii. 1 each Entrance Sign
VIII. 13 each Mounting Amber Strobe Lights
Total
$780.00
722.09
679.96
169.58
1,144.80
852.56
1,480.00
1.175.89
$7,004.88
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APPENDIX D
Reoortina Reauirements
The Subrecipient shall submit to the Grantee the following reports for the term of this
agreement:
1. Submit monthly reports of invoices of work completed on designated project
area and lor work activities outlined in project description.
2. Submit monthly reports on match activities according to guidelines as
outlined in project description. Match includes cash, volunteer labor, in-kind
donations, and lor materials/supplies.