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HomeMy WebLinkAboutJORDON JONES & GOULDING TO DEVELOP HISTORIC RESOURCES SURVEY PHASE 1 OF HARRISBURG WEST END HISTORIC DISTRICT I 1~... ....4.' t f · STATE OF GEORGIA RICHMOND COUNTY AGREEMENT This agreement is hereby established jointly between the Augusta, Georgia, a political subdivision of the State of Georgia, by and through the Augusta-Richmond County Commission, (hereinafter referred to as AUGUSTA), whose address is 530 Greene Street, Augusta, Georgia 30911, and Jordan, Jones & Goulding (hereinafter referred to as: CONTRACTOR), whose address is 400 Colony Square, 1201 Peachtree Street NE, Ste 1905, Atlanta, Georgia, 30361. WITNESSETH WHEREAS, AUGUSTA has duly applied for and been awarded a matching Federal grant to complete the Historic Resources Survey, Phase I. WHEREAS, AUGUSTA is able to contract with an organization or individual capable of providing services to complete the Historic Resources Survey, Phase I, and; WHEREAS, CONTRACTOR is able and willing to perform the professional services more particularly described herein. NOW THEREFORE, in consideration of the following mutual promises, covenants, and conditions, Augusta and Contractor agree as follows: A. OBLIGA TIONS OF CONTRACTOR 1. CONTRACTOR shall perform the work and services as herein provided, and as more fully described in Exhibit "A", Proposed Approach and Work Plan, which is attached hereto and incorporated by reference. The Proposed Work Plan is taken from the proposal submitted by the CONTRACTOR, dated October 3,2008. . ' " 2. It is agreed that neither the CONTRACTOR nor anyone acting for the CONTRACTOR shall at any time impose any obligation, debt or burden of any kind or nature in the name of or charged to Augusta-Richmond County or any department or division thereof. 3. It is agreed that for the purpose of this agreement CONTRACTOR shall be deemed to be an independent contractor and shall be responsible for the payment of all employees' salaries, and for all other expenses incurred in connection with the performance of the duties and responsibilities established hereunder, except as otherwise provided. 4. CONTRACTOR covenants that CONTRACTOR presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance required under this agreement. CONTRACTOR further covenants that in the performance of this agreement, no person having any such interest shall be employed or contracted with. 5. CONTRACTOR acknowledges that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia's Open Records Act (O.c.G.A. ~ 50-18-70, et seq.). CONTRACTOR shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. B. OBLIGATIONS OF AUGUSTA-RICHMOND COUNTY 1. AUGUSTA shall pay CONTRACTOR a fee of Eleven Thousand dollars ($11,000.00). CONTRACTOR shall submit an invoice to Augusta. Within thirty (30) days of approval of the invoices by the Historic Preservation Division (HPD) of the Georgia Department of Natural Resources, AUGUSTA will pay CONTRACTOR. Invoices by the CONTRACTOR shall include a progress report showing percent of work complete and shall include copies of completed work where applicable. Payment requests shall not exceed the percentage of work 2 , ' complete. The amount of the final payment shall be held by AUGUSTA until the project is completed satisfactorily, including final approval from HPD. 2. The Augusta-Richmond County Planning Commission will also furnish, without charge to the CONTRACTOR, information and support services as mutually agreed upon. c. MUTUAL AGREEMENTS 1. The terms of this AGREEMENT is from the day and year below written through September 30, 2009 unless terminated earlier pursuant to the provisions of paragraph (C)(2). 2. Either party may terminate this AGREEMENT by providing written notice of such intent thirty (30) days in advance of termination date. In the event of termination by either party, CONTRACTOR agrees to cease all work, to turn over to AUGUSTA all materials acquired for this contract work, and to submit AUGUSTA an invoice for work performed prior to termination. 3. This AGREEMENT is subject to all applicable regulations, laws, policies, guidelines and requirements of the Historic Preservation Fund Grant program, including OMB A-102, FMC 74-4 and 74-8, National Register Programs Manual and any special conditions or regulations relating to the application, acceptance and use of federal funds for a federally assisted project. All work shall meet the Secretary of the Interior's Standards for Archaeology and Historic Preservation. 4. No part of the funds provided under the terms of the AGREEMENT shall be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation. 3 , ' 5. All data assembled and documents prepared to carry out the Proposed Work Plan, or as provided by AUGUSTA, shall become the property of the Georgia Department of Natural Resources. All publications, reproductions, and copyright privileges shall be the property of the Georgia Department of Natural Resources. 6. Any publications, announcements, news releases, exhibits or presentation related to the project shall acknowledge federal assistance substantially as follows: "This publication has been financed in part with federal funds from the National Park Service, U.S. Department of the Interior, through the Historic Preservation Division of the Georgia Department of Natural Resources. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names, commercial products, or consultants constitute endorsement or recommendation by these agencies. This program received Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, age, gender, or disability in its federally-assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office of Equal Opportunity, National Park Service, P.O. Box 37127, Washington, DC 20013-7127." 7. This Agreement is intended by the Parties to, and does, supersede any and all provisions of the Georgia Prompt Pay Act, O.c.G.A. Section 13-11-1, et seq. In the event any provision of this Agreement is inconsistent with any provision of the Prompt Pay Act, the provision of this Agreement shall control. 8. This agreement is at all times subject to applicable State and Federal laws, standards, rules and regulations now existing or which may be hereafter enacted or adopted. 4 9. This agreement and all rights, privileges and responsibilities shall be interpreted and construed according to the laws of the State of Georgia. 10. All claims, disputes, and other matters in question between the Owner and the Contractor arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONTRACTOR, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 11. The failure of AUGUSTA at any time to reqUIre performance by the CONTRACTOR of any provision hereof, shall in no way affect the right of AUGUSTA thereafter to enforce that same provision or any part of the contract, nor shall the failure of AUGUSTA to enforce any breach of any provision hereof be taken or held to be a waiver of such provision, or as a waiver, modification or cancellation of the contract itself. 12. This agreement represents the sole and complete understanding of the terms of this agreement between the parties hereto and may be amended, changed or modified only by a written document signed by the parties hereto. 13. Failure by the CONTRACTOR to satisfactorily complete work by September 30, 2009 will result in a daily penalty of $100 per day until the project is completed satisfactorily and approved by HPD. 14. Notices pursuant to this agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: Augusta: Deke Copenhaver, Mayor Room 806, Municipal Building 530 Greene Street Augusta, GA 30901 5 cw .::]bv\ t),.VI.S J ~l..A .wall Breclie, P ..c. Jordan, Jones & Goulding 400 Colony Square 1201 Peachtree St., NE, Ste 1905 Atlanta, GA 30361 Contractor: Alternatively, notices required pursuant to this agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 15. This agreement is executed in two counterparts, each of which is deemed an original of equal dignity with the other and which is deemed one and the same instrument as the other. IN WITNESS WHEREOF, the parties hereto have signed, sealed, and delivered these presents this 5- day of Lf11 CUU ' 2009. Signature: Name: ~ Title: llJ~~ rl[~c1~_ 6 AUGUSTA, GEORGIA Signature: /~1i!~~ Name: j - :~rf>>~..... ~ ~ :" ~ \~~"":' .......~ ::; ~ N ~~:';.<Lena'BonIier-' l"-J ::] .,;t~ It.p ~~~r(. \~~j vf 00 1'1-1'S t'pO .b t .."" c" ".. ~ Q Title~~\\Cler. ~.~"~.\l'> ...,:.1f' \0-' \...."', hEOR ~- i1 I "'''''~'CIo.'oa:'' . J.' Work Plan Exhibit A Task 1: Kick-off Meeting JJG will conduct an initial planning meeting with representatives from the Augusta Downtown Development Authority, the Harrisburg-West End Neighborhood Association, City Staff, and the Augusta Historic Preservation Commission (Project Team) to discuss the scope of work, methodology, and schedule. All parties will coordinate on the timing and responsibilities of each participant. The Augusta Downtown Development Authority and the Harrisburg-West End Neighborhood Association will provide JJG with a brief tour of the district. Deliverables: Meeting Minutes Revised Schedule Task 2: Data Gathering JJG will gather the data and research necessary for completing the project. The Augusta Downtown Development Authority and the City of Augusta GIS Department will provide GIS data and tax parcel information, including a database of property owners, street addresses and tax parcel numbers. JJG will gather existing research on historic development of the Harrisburg- West End Historic District, including the existing National Register nominations, Sanborn Fire Insurance Maps, local histories, and other relevant documents. Deliverables: List of Data Requirements Task 3: Website JJG will create a website, hosted by either the City of Augusta or JJG, describing the project, as well as providing background information on the goals, process, and results of conducting a Historic Resources Survey. All documentation and information will be coordinated through the Project Team prior to posting on the website. The website will give residents the ability to submit oral histories and any other information that could provide insight into the history of the Harrisburg- West End Historic District. Deliverables: Website 1 Task 4: Public Meeting #1 JJG will conduct a public meeting at a regularly scheduled Harrisburg-West End Neighborhood Association meeting to introduce the project to the Harrisburg-West End community. A presentation will explore the goals, process, and results of conducting a Historic Resources Survey. In addition, JJG architectural historians will be on hand during a "Heritage Open House" to be held just prior to the public meeting. The Heritage Open House will give the community the opportunity to share their stories, photographs, and other important aspects of the neighborhood's local history and architecture. Deliverables: Agenda PowerPoint Presentation Meeting Materials Meeting Summary Task 5: Historic Context JJG will synthesize existing research on the historic development of the Harrisburg- West End neighborhood to create a historic context statement. This statement will help the JJG team identify the important questions about the Harrisburg-West End Historic District that will need to be addressed through the field survey process. The historic context statement will be posted on the project website for the public. In addition, a selection of oral histories and any other information gathered through the public involvement process will be posted on the web site, with permission, for the public. Deliverables: Historic Context Statement Task 6: Field Survey JJG will conduct an intensive field survey, in accordance with the Historic Resources Survey Manual, of all architecturally and historically significant buildings, structures, complexes, and landscapes in the Harrisburg-West End Historic District that appear to be eligible for the National Register or over 50 years old. JJG will enter the information for all properties surveyed into a database while conducting the field survey. The survey information will be subsequently reviewed prior to its transference into NAHRGIS. A Global Positioning Satellite point will be taken at each property to facilitate the creation of maps, as well to as assist in the portability of the geographical survey data between parties. 2 Deliverables: Survey Notes GPS Data Task 7: Process Survey Results JJG will process the survey information, including any coordination of the field notes and preliminary database. Any additional research required to understand the properties, including property owner interviews, plat records searches, or city directory inquires, will be conducted. The information will then be uploaded into NAHRGIS. Deliverables: NAHRGIS Forms Task 8: Mapping JJG will produce a survey map, using Augusta-Richmond County tax parcel data, showing all of the surveyed sites. Additional maps will be produced for the planning purposes of the Augusta Downtown Development Authority and the Harrisburg-West End Neighborhood Association, including: · A map showing the surveyed resources and their state of integrity, as recommended by the JJ G team. · A map displaying the variety of architectural types within the district. · A map displaying the dates of construction for buildings within the district, showing its development over time. Deliverables: Map of Resources and Integrity Map of Architectural Types Map of Architectural Development Task 9: Survey Report JJG will create a survey report, including the following major elements: · Project Description - A description of the project, including how the survey was funded, who sponsored it, the name of the surveyor, and a clear statement of the boundaries of the area surveyed. · Survey Results - A description of the survey results, including the total number of surveyed resources. Previous surveys will be named. 3 · Developmental History - A brief developmental history of the area, including how the area reflects distinctive aspects of Georgia's history. · Architectural Analysis - An architectural analysis, including the main building types, local architectural character, general observations, and local eccentricities. Deliverables: Draft Survey Report Task 10: Submittal of Survey Report JJG will submit the draft survey report to the Augusta Downtown Development Authority and the Harrisburg-West End Neighborhood Association for their review and comment. Deliverables: Submittal of Draft Survey Report Task 11: Project Team Meeting JJG will meet with the Project Team to discuss the draft survey report and any comments. JJG will also organize the second public meeting with the project partners at this time. Deliverables: Meeting Minutes Draft Agenda for Public Meeting #2 Task 12: Public Meeting #2 JJG will conduct a second public meeting to be held at a regularly scheduled Harrisburg-West End Neighborhood Association meeting to present the survey findings to the community. Visual aids, including large display maps and photographs, and interactive approaches, including audience participation, will be used to engage the public in the preservation process. Audience members will be asked to prioritize the existing threats to historic resources and potential future preservation projects. The Developmental History, Architectural Analysis, and Survey Maps will be posted on the project web site for the public. Deliverables: Agenda Presentation Meeting Materials Meeting Summary 4 4' 4 C, ~. Task 13: Final Survey Report JJG will prepare a final survey report, addressing the comments of the Project Team and including any additional information gathered through the public meeting process. Final project maps, survey forms, and the survey report will be submitted to the Project Team electronically for one final review. Deliverables: Final Survey Report Task 14: Final Deliverables JJG will submit final deliverables, including: · Four (4) copies of the Survey Map and all additional maps produced. · Four (4) copies of the NAHRGIS forms for each property. · Six (6) hard copies of the Survey Report. · One (1) CD of all data listed above. 5 '. .. , 61,: Downtown Development Authority of Augusta, Georgia March 9, 2009 Mr. Fred Russell,.City Administrator City of Augusta-Richmond County 530 Greene Street, 8th Floor Augusta, GA 30901 SUBJECT: Harrisburg-West End Survey Phase I Mr. Russell, The City of Augusta is ready to enter into a contract with Jordan, Jones & Goulding on behalf of the Downtown Development Authority of Augusta in reference to RFP Item #08- 184, Harrisburg-West End Survey Phase I in the amount of $11 ,000.00. The funding of this project is provided by a Historic Preservation Grant from the Georgia Department of Natural Resources. Please find attached the requisition for you approval. Should you have any questions, please feel free to call me at 706-722-8000. Kind Regards, 1 Jc{{)rJ~-(J oufla<~ '-' Margaret Woodard Executive Director 936 Broad Street, Box 107.. Augusta, Georgia 3090 I . Phone 706-722-8000 . Fax 706-722-1138 .. \. # z o E ~ ::l c( @ (5 a: ~ o w..- CJz ~w zi! :)a:z olfo Uwi= cCCi) zCJ- oz=>> ::e-o :J:0W U~~ -0 ~a:S- ~ ~-+ '" .- ;:) CJ :) c( .--..;, . w ~ 0( z ~ z w ~ ~ a: 0( 0.. W o w ',',.: u , it II ....." ..j .': " a: -< w I- ~, '" 0 0 C l- ..,:,. iii .... ... .s~ 0 w w .... ~ u <( a: Z II l- i :J ~ a: w m w ~ ~ w u ::l 0( a: z 0 Q. W a: a: ..J ~ W W a: <( 0( W 0- 0 0 0 0 0 a: a: 0 I- zO 0 iii Oww ... ~(/)(/) 0 - 0( 0( w w ~J:J: ~ u -< a: ::It.>t.> Z oa:a: Q. w::>::> 0- a: 0.. 0.. i :J ~ r- , s :~ w u u a: r:s I~ Q. 0 ..J ffil-:; . -< ~ I- 0 ~ 0 0 Qr-. 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