HomeMy WebLinkAboutHOPE HOUSE YR 2007 EMERGENCY SHELTER GRANT PROGRAM
ORiGINAL
...
CONTRACT BETWEEN AUGUSTA, GEORGIA
AND
HOPE HOUSE, INC.
FOR
YEAR 2007 EMERGENCY SHELTER GRANT PROGRAM
REPROGRAMMED FUNDS
THIS AGREEMENT, made and entered into on this 10th day of July ~ 2007, by and
between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission,
as the Implementor of the Emergency Shelter Grant Program (hereinafter referred to as
"Grantee"), and HOPE HOUSE. INC., (hereinafter referred to as the "Subrecipient").
WHEREAS, the Grantee receives funds under the Emergency Shelter Grants (ESG) Program of
the United States Department of Housing and Urban Development (HUD), as authorized by the
Stewart B. McKinney Homeless Assistance Act of 1987 (Public Law 100-77), the Stewart B.
McKinney Homeless Assistance Amendments Act of 1988 (Public Law 100-628), the Cranston-
Gonzalez National Affordable Housing Act of 1990 (Public Law 101-625) and BUD's ESG
regulations in 24 CFR Part 576, as amended; and
WHEREAS, the purpose of the ESG Program is to help improve the quality of existing
emergency shelters for the homeless, to help make available additional emergency shelters, to
help meet the cost of operating emergency shelters and of providing certain essential social
services to homeless families and individuals, so that these persons have access not only to safe
and sanitary shelter, but also to the supportive services and other kinds of assistance they need to
attain self-sufficiency. The program is also intended to restrict the increase of homelessness
through the funding of preventive programs and activities; and
WHEREAS, the City, as an Entitlement Grantee for the ESG Program is responsible for the
administration, implementation, planning and evaluation within its respective jurisdiction of the
ESG Program and for the HUD Consolidated Plan; and
WHEREAS, the services which are funded by the ESG Program must benefit homeless
individuals and families within the respective jurisdiction of the City, and in accordance with the
income eligibility criteria found in the BUD Section 8 Guidelines.
WHEREAS, pursuant to such Grant, the Grantee is undertaking certain programs and services
necessary for the planning, implementation and execution of such a Emergency Shelter Grant
Program; and
WHEREAS, the Grantee desires to engage the Subrecipient to render certain services, programs,
or assistance in connection with such undertakings of the Emergency Shelter Grant Program,
situated in the Project Area described in Appendix A.
..
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. SCOPE OF SERVICE
The Subrecipient shall perform all the necessary services provided under this Contract.in
accordance with and respecting the following project:
"Transitional Housing and Supportive Services Program"
The purpose of the project is to provide assistance to enable the Subrecipient to provide
transitional housing and supportive services for females recovering from substance abuse.
The Subrecipient shall do, perform, and carry out, in a satisfactory manner, as determined
by the Grantee, the goals, objectives, and tasks set forth in Appendix B, and incorporated herein
by reference.
2. TERMS; TERMINATION
A. The services of the Subrecipient are to commence on July 10.2007, and shall be
undertaken and completed in such sequence as to assure their expeditious
completion in the light of the purposes of this Contract unless so otherwise
specified in the Contract Section 19 (General Terms and Conditions). This
Contract shall remain in effect until July 9, 2008, or until this Contract is
otherwise terminated.
B. The parties agree that the Grantee may terminate this Contract or any work or
delivery required hereunder, from time to time, either in whole or in part,
whenever the Commission, on recommendation from the Director of the Housing
and Community Development Department (HCD), shall determine that such
termination is in the Grantee's best interest. Termination, in whole of in part,
shall be effected by delivery of a Notice of Termination signed by the Mayor,
mailed or delivered to Subrecipient, and specifically setting forth the effective
date of termination.
C. Either party may terminate this Contract, without further obligation, for the
default of the other party or its agents or employees with respect to any contract
or provision contained herein upon 15 days written notice to the other party. All
reports or accountings provided for herein shall be rendered whether or not falling
due within the contract period.
D. Further, the Grantee reserves the right to terminate this Contract upon written
notification to the Subrecipient under any ofthe following conditions:
(1) Notification by HUD to the Grantee that said project is ineligible because
of project location, services provided, or any other reason cited by HUD;
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(2) Notification by HUD to the Grantee that said project is deficient and that
continued support of the project is not providing an adequate level of
services to low income homeless people; or
(3) Written notification from HUD to the Grantee that the program funds
made available to the Grantee are being curtailed, withdrawn, or otherwise
restricted.
E. The Grantee also reserves the right to terminate this Contract or to reduce the
Contract compensation amount if the Subrecipient:
(1) Fails to file required reports or to meet project progress or completion
deadlines;
(2) Materially fails to comply with any provision of this Contract which may
result in suspension or termination in accordance with OMB Circular A-
110.
(3) Expends funds under this Contract for ineligible activities, servIces, or
items;
(4) Implements the project prior to notification from the Grantee that the
federal environmental review process has been completed; or
(5) Fails to comply with written notice from the Grantee of substandard
performance under the terms ofthis Contract.
3. KEY PERSONNEL
A. Subrecipient shall assign to this Contract the following key personnel:
(1) Dr. Gerald Carrier, Executive Director
B. During the period of performance, Subrecipient shall make no substitutes of key
personnel unless the substitution is necessitated by illness, death, or termination
of employment. Subrecipient shall notify the Grantee Director of HCD within
five (5) calendar days after the occurrence of any of these events and provide the
following information, providing a detailed explanation of the circumstances
necessitating the proposed substitutions, complete resumes for the proposed
substitutes, and any additional information requested by the Grantee's Director of
HCD. Proposed substitutes should have comparable qualifications to those of the
persons being replaced. The Grantee's Director of HCD will notify the
Subrecipient within fifteen (15) calendar days after receipt of all required
information of the decision on substitutions. This clause will be modified to
reflect any approved changes of key personnel.
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4. PERFORMANCE MONITORING
The Grantee will monitor the performance of the Subrecipient against goals and performance
standards required herein. Substandard performance as determined by the Grantee will
constitute non-compliance with this contract. If actions to correct such substandard performance
are not taken by the Subrecipient within 30 days following on-site monitoring by the Grantee,
contract termination procedures will be initiated.
5. INSPECTION AND ACCEPTANCE
All tasks and reports shall be conducted and completed in accordance with recognized and
customarily accepted industry practices, and shall be considered complete when. services are
approved as acceptable by the Grantee in writing. In the event of rej ection of any tasks, reports,
etc., Subrecipient shall be notified in writing and shall have ten (10) working days from date of
issuance of notification to correct the deficiencies and re-submit acceptable work within said ten-
day period. Failure to submit acceptable work within said ten-day period shall constitute a
breach of this contract for which the Subrecipient may be held in default.
6. SEVERABILITY
If any term or condition of this Contract is found by a court of competent jurisdiction to be void
or invalid, such invalidity shall not affect the remaining terms and conditions of this Contract,
which shall continue in full force and effect.
7. COMPENSATION
The Subrecipient shall be paid a total consideration of $11.731.48 for full performance of the
services specified under this Contract. Any cost above this amount shall be the sole
responsibility of the Subrecipient. Subrecipient shall submit monthly requests for payment to the
Housing and Community Development (HCD) Department. Compensation shall be allowed on a
reimbursement basis, only after expenditures have been incurred by the Subrecipient and proper
supporting documentation has been submitted in conformity with the approved and executed
budget documentation which is attached to this Contract as Appendix C, incorporated herein by
reference. In every case, payment will be made subject to receipt of a reimbursement request for
payment from the Subrecipient specifying and certifying that such expenses have been incurred
and expended in conformance with this Contract and that the Subrecipient is entitled to receive
the amount requested under the terms of this Contract. Client's eligibility data shall be included
with said reimbursement request.
Payments will be made on a monthly basis only with a 30-day turnaround period by Grantee.
Requests for payments must be received by Grantee not later than the 15th day of each calendar
month for work performed during the preceding calendar month. The Subrecipient shall not
claim reimbursement from the Grantee for that portion of its obligations which has been paid by
another source of revenue.
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The Subrecipient shall notify the Grantee in writing of all authorized personnel who shall be
empowered to file requests for payment pursuant to this Contract. Any unused funds remaining
at the expiration of this contract shall revert to Grantee.
8. USE OF FUNDS
Use of funds received pursuant to this Contract shall be in accordance with the requirements of
the Emergency Shelter Grants Program: Stewart B. McKinney Homeless Assistance Act 24
CFR Part 576 and other regulations governing Emergency Shelter Grant Program, and any
amendments or policy revisions thereto which shall become effective during the term of this
Contract including OMB Circular A-122, "Cost Principles for Non-Profit Organizations, OMB
Circular A-II0 "Uniform Administrative Requirements for Grants and Contracts With
Institutions of Higher Education, Hospitals and Other Non-Profit Organizations and OMB
Circular A-133, "Audits of Institutions of Higher Education and Other Non-Profit Institutions."
A copy of said regulations and circulars are incorporated by reference.
Further, any funded activity must be designed or so located as to principally benefit lower
income homeless individuals and families. "Homelessness" is defined as a person who is living
on the street or in an emergency shelter, or who would be living on the street or in an emergency
shelter without HUD's homelessness assistance. A person is considered homeless only when the
person resides in one ofthe following places:
.
In places not meant for human habitation, such as cars, parks, sidewalks, abandoned
buildings, on the street;
In an emergency shelter;
In transitional or supportive housing for homeless persons who originally came from the
streets or emergency shelters;
In any of the above places but is spending a short time (up to 30 consecutive days) in a
hospital or other institution;
Is being evicted within a week from a private dwelling unit and no subsequent residence has
been identified and the person lacks the resources and support networks needed to obtain
housing or their housing has been condemned by housing officials and is no longer
considered meant for human habitation;
Is being discharged within a week from an institution in which the person has been a resident
for more than 30 consecutive days and no subsequent residence has been identified and the
person lacks the resources and support networks needed to obtain housing; or
Is fleeing a domestic violence housing situation and no subsequent residence has been
identified and the person lacks the resources and support networks needed to obtain housing.
.
.
.
.
.
.
The Subrecipient agrees to maintain documentation that demonstrates that the activities carried
out with funds provided under this Contract meet one or more of the ESG Program's purposes as
defined in 24 CFR 576.1: (1) to help improve the quality of existing emergency shelters for the
homeless, (2) to help make available additional emergency shelters, (3) to help meet the costs of
operating emergency shelters and of providing certain essential social services to homeless
individuals, so that these persons have access not only to safe and sanitary shelter, but also to the
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supportive services and other kinds of assistance they need to improve their situations; and (4) to
restrict the increase ofhomelessness through the funding of preventive programs and activities.
9. MATCHING FUNDS
The Subrecipient shall match the amount of the grant approved for this project. In calculating
the amount of matching funds, there may be included the value of any donated material or
building: the value of any lease on a building; any salary paid to staff in carrying out the
emergency shelter programs; and the time and services contributed by volunteers to carry out the
emergency shelter program, determined at the rate of $10.00 per hour. The Grantee shall
determine the value of any donated material or building or any lease using any method
reasonably calculated to establish a fair market value.
Subrecipient will provide documentation to substantiate and identify the source of matching
funds in an amount equal to the amount of the funds. Such matching funds shall not be used as a
match to any other Federal grant and shall not be used as a match to a previous ESG grant
received by Subrecipient.
10. PROGRAM INCOME
Program income shall be returned to the Grantee unless Grantee authorize in writing that all or a
specific portion thereof of such program inc<:>me will be retained by Subrecipient. Program
income is anticipated to be approximately $0.
11. INDIRECT COSTS
Indirect costs will only be paid if Subrecipient has an indirect cost allocation plan approved by
the Department of Housing and Urban Development prior to the execution of this Contract.
12. TRAVEL
Subrecipient shall obtain prior written approval from the Grantee for any travel outside the
metropolitan area with funds provided under this Contract. All Federal Travel Regulations are
applicable (41 CFR Part 301).
13. INDEMNIFICATION
Subrecipient agrees to indemnify and hold harmless Grantee from any and all claims in any way
related to or arising out of Subrecipient's performance of its obligations hereunder and/or
Subrecipient's failure to perform its obligations hereunder or related to or arising out of ~ny
damage or injury to property or persons, occurring or allegedly occurring in connection with
Subrecipient's performance or non-performance of its obligations hereunder. . No payment,
however, final or otherwise, shall operate to release the Subrecipient from any obligations under
this Contract.
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14. INSURANCE & BONDING
Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss due to
theft, fraud and/or undue physical damage, and as a minimum shall purchase a blmket fidelity
bond covering all employees in an amount equal to cash advances from the Grantee. All policies
providing insurance coverage required to be maintained by Subrecipient hereunder shall list
Grantee, Augusta Richmond County Commission and its Mayor, and their officers, agents,
members, employees and successors as named insured as their interests may appear, and shall be
issued by an insurance carrier or carriers licensed to do business in the State of Georgia and
reasonably acceptable to Grantee. All such policies shall provide that no act or omission of
Grantee or its agents, servants, or employees shall in any way invalidate any insurance coverage
for the other named insured. No insurance policy providing any insurance coverage required to
be provided by Subrecipient hereunder shall be cancelable without at least 15 days advance
written notice to Grantee. All insurance policies required hereunder, or copies thereof, shall be
provided to Grantee by Subrecipient.
15. GRANTOR RECOGNITION
Subrecipient shall insure recognition of the role of the grantor agency in providing services
through this contract. All activities, facilities and items utilized pursuant to this contract shall be
prominently labeled as to funding source. In addition, the Subrecipient will include a reference
to the support provided here in all publications made possible with funds made available under
this contract.
16. OPEN MEETINGS LAW COMPLIANCE
Subrecipient is subject to the Georgia Open Meetings Law ifit receives more that 33 1/3% of its
funds from taxpayer sources. Accordingly, the Subrecipient will take the following compliance
measures: it will notify the Augusta Chronicle and the Augusta Focus or the Metro Courier of its
regular board meetings' schedule and of any special called meetings except emergency meetings;
it will post notices of its meetings in a public place at the meeting sites and it will keep a written
agenda, minutes, attendance, and voting record for each meeting and make the same available for
inspections by the press, the public and the Grantee. The press, public and the Grantee shall not
be denied admittance to the Subrecipient's board meetings.
Subrecipient shall provide to the Grantee a tentative annual schedule of the Board of Directors'
meetings. Publications and minutes of each meeting shall be maintained.
17. ASSIGNMENT
Without the prior written consent of the Grantee, this Contract IS not assignable by the
Subrecipient, either in whole or in part.
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18. ENTIRE CONTRACT; ALTERATION
This Contract is the entire contract between the parties hereto. No alteration or variation in the
. terms of this Contract shall be valid unless made in writing and signed by the parties hereto.
Only one amendment to said contract shall be allowed during the program year.
19. GENERAL TERMS AND CONDITIONS
A. REPORTS
The Subrecipient agrees to submit to Grantee program progress and financial reports and
any other reports that may be specified in Appendix D.
B. CLIENT DATA
Subrecipient agrees to maintain client data and documentation demonstrating client's
eligibility for services. Such data shall include, but not be limited to, client's name,
address, income level, racial, ethnic, gender, head of household, household income,
household size, homeless status, or other basis for determining eligibility, and description
of services provided.
In addition, individual client files are to be maintained to include individual client plans,
documentation of services provided and the tracking or follow-up of clients completing
the program.
C. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the federal regulations specified in 24
CFR Part 576 that are pertinent to the activities to be funded under this Contract. Such
records shall include but not be limited to:
(1) Records required to determine the eligibility of activities provided to each
homeless person;
(2) Records documenting compliance with the fair housing and equal
opportunity components of the ESG Program, and
(3) Financial records as required by OMB Circular A-133.
Subrecipient agrees to keep all necessary books and records, including property,
personnel and financial records in connection with the operations and services performed
under this Contract, and shall document all transactions so that all expenditures may be
properly audited. If the Subrecipient receives $500,000 or more in combined federal
assistance, it agrees to obtain an audit conducted in accordance with OMB Circular A-
133. However, if an audit is not required, the Subrecipient agrees to provide quarterly
financial reports to the Grantee. If Subrecipient does not prepare financial statements on
a monthly or quarterly basis, a detailed list of cash receipts and disbursements should be
submitted to Grantee quarterly.
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D. ACCESS TO RECORDS
The Subrecipient agrees that the Grantee or any authorized representative has access to
and the right to examine all records, books, papers, or documents related to the project.
E. RETENTION
The Subrecipient hereby severally warrants that all project records, books, papers, and
documents will be retained for a period of not less that four (4) years after the termination
of all activities funded under this contract, or after the resolution of all Federal audit
findings, whichever occurs later and grants the Grantee the option of retention of the
project records, books, papers, and documents. The retention period shall start from the
date of submission of the Grantee's annual performance report, as prescribed in 24 CFR
576.85, in which the specific activity is reported on for the final time rather than from the
date of submission of the final expenditure report for the award.
F. PERMITS
The Subrecipient agrees to obtain all necessary permits for intended improvements or
activities.
G. AFFIRMATIVE ACTION
The Subrecipient, if its program involves housing, agrees to affirmatively further fair
housing.
H. CONFLICT OF INTEREST
The Subrecipient hereby severally warrants that it will establish and adopt safeguards to
prohibit members, officers, and employees from using positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or
others, particularly those with whom they have family, business, or other ties. Further,
no member, officer, or employee of Subrecipient who exercises any functions or
responsibility with respect to the program during his or her tenure or for one year
thereafter, shall have any financial interest, direct or indirect, in any contract or
subcontract, or the proceeds thereof, either for themselves or those with whom they have
family or business ties, for work to be performed in connection with the program assisted
under this Contract.
1. AUTHORIZATION TO EXECUTE CONTRACT
The undersigned person signing as an officer on behalf of the Subrecipient, a party to this
Contract, hereby severally warrants and represents that said person has authority to enter
into this Contract on behalf of said Subrecipient and to bind the same to this Contract,
and further that said Subrecipient has authority to enter into this Contract and that there
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are no restrictions or prohibitions contained in any article of incorporation or bylaws
against entering into this Contract.
J. INDEPENDENT CONTRACTOR
Nothing contained in this Contract is intended to or shall be construed in any manner to
create or establish an employer-employee relationship between the parties, nor shall any
employee of the Subrecipient by virtue of this Contract be an employee of the Grantee for
any purpose whatsoever, nor shall any employee of the Subrecipient be entitled to any of
the rights, privileges, or benefits of Grantee employees. The Subrecipient shall be
deemed at all times an independent contractor and shall be wholly responsible for time,
means and manner for performance of the services required of it by the terms of this
Contract. The Subrecipient assumes exclusively the responsibility for the acts of its
employees as they relate to the services provided during the course and scope of their
employment.
K. PROCUREMENT
When procuring property, goods and services under $100,000, the Subrecipient shall
follow Augusta-Richmond County's procurement procedures which reflects applicable
state and local laws and regulations. For purchases of $100,000 or more, federal laws,
regulations and standards shall apply.
L. EQUIPMENT AND PERSONAL PROPERTY
(1) Use. Equipment and personal property shall be used by the Subrecipient
in the program or project for which it was acquired as long as need,
whether or not the project or program continues to be supported by
Federal funds.
(2) Disposition. When no longer needed for the original program project,
disposition of any equipment or personal property of any kind shall be
determined and approved by the Grantee consistent with provisions of
Circular A-II0, except
(a) In all cases in which personal property is sold, the proceeds shall
be program income, and
(b) Personal property not needed by the Subrecipient for ESG
activities shall be transferred to the Grantee for the ESG Program
or shall be retained after submitting compensation to the Grantee
for the ESG Program, and
(c) Compensation for items of equipment or personal property retained
or sold shall be an amount calculated by multiplying the current
market value or proceeds from sale by the percentage of ESG
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funds provided on the original costs of equipment or personal
property.
(3) Management and Requirements. Procedures for managing equipment
(including replacement equipment) and personal property, whether
acquired in whole or in part with grant funds, until disposition takes place
shall, as a minimum, meet the following requirements:
(a) Written notification must be given to the Housing and Community
Development (HCD) Department within seven (7) calendar days
after delivery to the Subrecipient of equipment or personal
property in order for HCD to effect identification and recording for
inventory purposes. Property records must be maintained that
include a description of the property, a serial number or other
identification number, the source of property, who holds title, the
acquisition date and cost of the property, percentage of ESG funds
in the cost of the property, the location, use and condition of the
property, and any ultimate disposition data including the date of
disposal and sale price of the property.
(b) A physical inventory of the property must be taken and the results
reconciled with the property records at least once a year.
(c) A control system must be developed to ensure adequate safeguards
to prevent loss, damage or theft of the property. Any loss, damage
or theft shall be investigated by the Subrecipient and reported to
the Grantee.
(d) Adequate maintenance procedures must be developed to keep the
property in good condition.
( e) If Subrecipient is authorized or required to sell the property, proper
sales procedures must be established to ensure the highest possible
return.
20. OTHER PROVISIONS
Subrecipient agree to comply with the following requirements imposed by BUD on the use of
program funds:
A. The requirements of the Fair Housing Act (42 U.S.c. 3601-20) and implementing
regulations at 24 CFR Part 100, as the same may be amended from time to time;
Executive Order 11063 and implementing regulations at 24 CFR Part 107, as may be
amended; and Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2002d-4) and
implementing regulations issued at 24 CFR Part 1, as the same may be amended;
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B. The prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975 (42 U.S:C. 6101-07) and implementing regulations at 24
CFR Part 146, as the same may be amended, and the prohibitions against
discrimination against otherwise qualified individuals with handicaps under Section
504 of the Rehabilitation Act of 1973 (29 U.S.c. 794), implementing regulations at
24 CFR Part 8 (for the purposes of this Program, the term "dwelling units" shall
include sleeping accommodations), as the same may be amended, and the Americans
with Disabilities Act of 1990 (Public Law 101-336) and implementing regulations, as
the same may be amended;
C. The requirements of Executive Order 11246 and the regulations issued under the
Order at 41 CFR Chapter 60, as the same may be amended;
D. The requirements of Section 3 of the Housing and Urban Development Act of 1968,
12 U.S.c. 1701(u), and implementing regulations at 24 CFR Part 135, as the same
may be amended, and the requirements of the Employment and Contracting
Opportunities provisions set forth in 24 CFR Part 576, as the same may be amended;
E. The requirements of Executive Orders 11625, 12432 and 12138 which require that an
effort be made to encourage the use of minority and women's business enterprises in
connection with the project for which program funds have been awarded;
F. The requirement that the project for which program funds have been awarded
hereunder make known that use of the facility and services is available to all on a
nondiscriminatory basis; regardless of race, color, religion, sex, age, national origin,
handicap or disability;
G. The requirements of Executive Order 12372 and the implementing regulations at 24
CFR Part 52, as the same may be amended, (relating to intergovernmental review) to
the extent provided by the Federal Register Notice in accordance with 24 CFR 52.3;
H. The applicable requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (42 U.S.c. 4601-4655), as the same may be
amended, and the implementing regulations in 49 CFR Part 24, as the same may be
amended, and the Relocation and Acquisition provisions set forth in 24 CFR 576.80,
as the same may be amended;
1. The requirements of the Drug Free Workplace Act of 1988 and the implementing
regulations in 24 CFR 24, subpart F, as the same may be amended;
J. The requirements of the Conflict of Interest provisions set forth in 24 CFR 576.79(d),
as the same may be amended, and the Use of Debarred, Suspended or Ineligible
Contractors provisions set forth in 24 CFR 576.79(e), as the same may be amended;
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K. The Environmental Review provisions set forth in 24 CFR Part 576, as the same may
be amended, and the Flood Insurance provisions set forth in 24 CFR 576.79(f), as the
same may be amended;
L. The applicable requirements of the Lead Based Paint Poisoning Prevention Act (42
U.S.C. 4821-4846), and the implementing regulations in 24 CFR Part 35, and the
Lead Based Paint provisions set forth in 24 CFR Part 576, as the same may be
amended;
M. The applicable requirements set forth in the National Historic Preservation Act of
1966, as amended (16 US.C. 470) and the procedures set forth in CFR, Part 800,
Advisory Council of Historic Preservation Procedures for Protection of Historic
properties, insofar as they apply to the performance of this contract. In general, this
requires concurrence from the State Historic Preservation Officer for all rehabilitation
and demolition of historic properties that are fifty years old or older or that are
included on a Federal, State or local historic property list.
In addition to, and not in substitution for other provisions of this Contract regarding the use of
program funds, if the Subrecipient is deemed to be a religious or denominational institution or
organization, or an organization operated for religious purposes which is supervised or controlled
by a religious or denominational institution or organization, Subrecipient agrees that, in
connection with the use of the program funds: (1) it will not discriminate against any employee
or applicant for employment on the basis of religion and will not limit employment or give
preference in employment to persons on the basis of religion; (2) it will not discriminate against
any persons applying for housing, shelter, services or any eligible activity under the program on
the basis of religion and will not limit such housing or other eligible activities or give preference
to persons on the basis of religion; and (3) it will provide no religious instruction or counseling,
conduct no religious worship or services, engage in no religious proselytizing, and exert no other
religious influence in the provision of housing, shelter, services, or other eligible activity under
the program.
21. MISCELLANEOUS
A. This Contract shall be governed by and construed according to the laws of the
State of Georgia.
B. Time shall be of the essence to this Contract, except where it is herein specifically
provided to the contrary.
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IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above.
ATTEST:
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ATTEST:
SEAL
ct~ ~/~ ~
Lola Walto Johnson
As its Corporate Secretary
d~7/ ~4~
(Plain Witness)
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By:
~tJ
By:
By:
HOPE HOUSE, INC.
~;J~ r;kJ:
Vicki Walters
As its Vice President
~~
,/,.. - >
-.or
Chester A. Wheeler, III, Director
Housing and Community Development Department
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APPENDIX A
Proiect Area
The Project location is 3212 Wrightsboro Road, Augusta, Georgia
APPENDIX B
Goals. Obiectives. and Tasks
Hope House, Inc. is a 501 (c)(3) corporation which was incorporated in 1986. The organization
mission is to provide long-term transitional housing and supportive services for homeless single
females, pregnant women and women with children who are suffering from chemical addiction.
Proiect Description
Hope House will use Emergency Shelter Grant funds for operational costs of the facility located
at 3212 Wrightsboro Road. Costs include rental payments for lease of the facility and
telecommunication expenses. The facility operational hours are 24 hours, seven days a week.
Targeted Population
Single homeless women recovering from substance abuse problems. The treatment program is
designed for women to remain in the program for 12-24 months.
Goals
Transitional housing and supportive services will be provided to 18 females this reporting period.
APPENDIX C
Bud2et
Operating Costs:
Monthly Lease Payments
Telecommunications
TOTAL
$10,500.00
$ 1.231.48
$11,731.48
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APPENDIX D
Reportin2 Requirements
The Subrecipient shall submit to the Grantee the following reports for the term of this agreement.
1. Quarterly Progress Reports:
July through September - Due October 15, 2007
October through December - Due January 15, 2008
January through March - Due April J 5, 2008
April through July 9 - Due July 15,2008
2. Annual Report - Due January 15, 2008 &
January 15, 2009
3. Audit Report (Due 30 days after completion of audit).
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ATTACHMENTS #1
Rel!ulations. Circulars & Local Procurement Policv
1. Emergency Shelter Grant Program regulations 24 CFR 576.
200MB Circular A-122
"Cost Principles for Non-Profit Organizations"
3. OMB Circular A-110
"Grants and Contracts with Institutions of Higher Education, Hospitals & Other Non-
Profit Organizations"
4. OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-Profit
Institutions"
5. Augusta-Richmond County Procurement Policy
ATTACHMENTS #2
Forms
1. Homeless Verification
2. Verification of Income
3. Reimbursement Request
4. Quarterly Report
5. Annual Report
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