HomeMy WebLinkAboutG A FOOD SERVICE INC
FOOD AND SERVICE CONTRACT
FOR THE SITE PROGRAM THROUGH
CSRA
CENTRAL SAVANNAH RIVER AGENCY
RECITAL
This agreement is made by and between AUQusta County entered into on or about July 1, 2008
with offices in Augusta, GA ("Purchaser") and G.A. FOOD SERVICE, INC., with offices at 12200 32nd
Court North, St. Petersburg, Florida 33716 ("Vendor") and facilities in Covington, GA and Florida as follows:
WHEREAS, the Purchaser is a county entity, which provides meals to individuals within the
AUQusutlRichmond, GA area and has established that Vendor can provide food services as described
herein;
WHEREAS, the Parties entered into Food Sales Agreement (hereinafter "Contract") on or about
July 1, 2007 Purchaser and Provider (collectively referred to as "the parties") entered a Contract. Said
Contract terms commenced on July 1, 2007, and expire June 30, 2011 ("Service Term"), with provisions
for annual renewals on July 1, of each year through July 1. 2010.
I. SCOPE OF SERVICE: Vendor in a manner satisfactory to the Purchaser shall provide meal
service beginning July 1, 2007 and continuing through June 30, 2011 (hereinafter "Service Term"),
or until directed by the Purchaser in writing to terminate services. During the aforementioned
Service Term, the price quoted within this Agreement for meals shall remain constant, unless by
mutual agreement initiated by the Purchaser changes are made to the scope of service, which
justify an alteration of the price. This Agreement may be terminated by either party to the
Agreement, without cause by giving thirty (30) days' notice in writing of one parties' intention to do
so.
The Vendor will provide meal service, meeting, or exceeding Purchaser's specifications.
II. ORDERING: The Purchaser shall make available, by 12 o'clock p.m. (Noon) daily, its meal orders
for the following scheduled meal delivery.
III. DELIVERY: The Vendor shall provide weekday (Monday through Friday) delivery to the Purchaser's
clients, or any other location mutually agreed upon, with the exception of the days upon which the following
holidays are observed:
New Year's Day
Independence Day
Veteran's Day
Memorial Day
Labor Day
Thanksgiving Day
1
Day after Thanksgiving
Martin Luther King, Jr., Day
Christmas Day
Columbus Day
The Vendor will offer an alternative meal for consumption on the above-referenced holidays or on any days
that the Purchaser requires service but the Vendor's operation is closed. The Vendor's staff shall deliver as
scheduled by the purchaser and vendor all items ordered.
Purchaser agrees to notify Vendor of any shortages or damaged goods within five (5) days after receipt of
the goods.
IV. INSURANCE: The Vendor shall procure and maintain insurance of the specified type, including
but not limited to:
Workers' compensation
Complete General Liability
Business Auto
Product Liability
V. COSTS AND PAYMENTS: The Vendor shall bill the Purchaser monthly. The invoice shall reflect
the total units of service and any additional items that the Purchaser or the Purchaser's staff shall
order. Vendor shall deliver to Purchaser only those items authorized by the Purchaser.
Per Meal Price"
Meal Type FY2008 FY2009 FY2010 FY2011
Hot Congregate Meal $4.25 $4.45 $4.45 $4.45*
Home Delivered - $4.25 $4.45 $4.45 $4.45*
Hot Meals
Home Delivered - $4.45 $4.45 (1) $4.45(1) $4.45*
Frozen TMS
Picnic Meals $4.25 $4.45 $4.45 $4.45*
Shelf Stable Meals $4.45 $4.45 $4.45 $4.45*
SHELF SABLE BREAKFAST N/A $4.45 $4.45 $4.45*
Pre-Plated Hot Meals $4.50 $4.70 $4.70 $4.70*
1. BLENDED PRICE IS BASED ON A PRODUCT MIX OF 80"10 HOT BULK MEALS AND 20% FOR FROZEN AND SELF STABLE MEALS IN THE CSRA
SERVICE AREA. THE BLENDED RAnO WILL BE ADJUSTED IF THE PRODUCT MIX FOR TMS MEALS INCREASE ABOVE 15% ON AN ANNUAL
BASIS.
ALL PRICES ARE BASED ON DAILY DELIVERY TO EACH SITE.
AU PRICES ARE FIXED
*CPI ADJUSTMENT MAY BE TAKEN FOR 2011 BASED ON THE CPI CHANGES WITH MUTUAL CONSENT OF G.A. FOOD SERVICE, CSRA RDC AAA
AND CSRA ROC BOARD OF COMMISSIONERS.
VI. CHANGE OF STATUS: Purchaser is required to supply the Vendor with a thirty (30) day's notice
change in purchasing status. This Agreement cannot be assigned without the expressed written
consent of the Vendor.
VII. NOTICE: All notices to be given under this Agreement shall be in writing and shall be delivered in
person or by U.S. Mail, postage-pre-paid, as follows:
CSRA Food and Service Contract
2
To Purchaser:
To Vendor:
AUQusta/Richmond County Rec.
530 Greene StreetRoom 806
AUQusta,GA 30911
G.A. Food Service Inc.
12200 32nd Court, North
St. Petersburg, FL 33716
Tel. (800) 852-2211
Fax (727) 571-1652 Corporate Fax
Location of meal preparation site:
G.A. Food Service Inc.
15151/Prater Drive Suite F
Covington GA 30014
Tel.: 770-787-3506
FAX: 770-787-4438
Contact: Mr. John Harrison, Manager
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by their
duly authorized representatives.
FOR THE PURCHASER:
Witness #1 's Signature
Augusta/Richmond County Rec.
By: ~cH.f
Witness Name (Printed)
~dH~n/
Itness #1 's SIgnature
Rosalind H. Dawson
Witness Name (Printed)
CSRA Food and Service Contract
Its:. It1fq-r,~
Dated: '1 {((ploy
FOR THE VENDOR:
G.A. FOOD SERVICE, INC.
By ;jJJ ~
John ~ -
Its: :0
Dated: August 21, 2008
3
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SECTION I
AREA AGENCY ON AGING COOPERATIVE SUB-GRANT AGREEMENT
TITlE III AND NSI NUTRITION MEALS
FISCAL YEAR 2009
RDC AAA Qualified Nutrition Program Food Vendor: GA Food Service, Incorporated
Fiscal Year 2009 Unit Cost for All Meal Types: 4.45
Number of Days Meals Served in Year: 250.00
The following table outlines the meals that have been approved
for your jurisdiction for the FY 2009.
Meal Types:
Title III C-1
Title III C-2
NSI-Cong
NSI-HD
CBS-Cong
CBS-HD
Congregate Meals (requires a 10 percent match)
Home-Delivered Meals (requires a 10 percent match)
Congregate Meals (no match required)
Home-Delivered Meals (no match required)
Congregate Meals (no match required)
Home-Delivered Meals (no match required)
Jurisdiction
Richmond
Title III C1
41,819
Annual Number of Meals Allated By Category
Title III C2 NSI-Cong NSI-HD CBS-Cong
17,664 2,340 12,522
CBS-HD
9.918
Total
84,263
Dollar Value of Meals By Category
Funding Title III C1 Title III C2 NSI-Cong NSI-HD CBS-Cong CBS-HD Total
RDC Funds: $ 167,485.10 $ 70,744.32 $ 10,413.00 $ 55,722.90 $ $ 44,135.10 $ 348,500.42
Local Match: $ 18,609.46 $ 7,860.48 $ $ $ $ $ 26,469.94
Total Cost: $ 186,094.55 $ 78,604.80 $ 10,413.00 $ 55,722.90 $ $ 44,135.10 $ 374,970.35
Note that this agreement includes the preliminary planning allocation for meals from the CSRA RDC and that
final allocation numbers are subject to change based on final state allocations. All Site meals are purchased
voluntarily by the local jurisdiction. Paragraph 1 of the attached Cooperative Agreement duly notes the right to
alter final numbers based on funding availability.
*Note: Title III C1 and C2 meals will be reimbursed by the RDC at ninety (90) percent of their value
(I.e. $4.35 x 0.9 equals $3.051). Site C1 and Site C2 meals are voluntarily provided by the community
and are not reimbursed by the RDC and therefore not shown in this agreement.
Periodic adjustments may be made during the course of the year to allocate unused meals in the region
to other areas of need or based on reductions in state funds.
Cooperative Agreement
8:15 AM 8/21/2008
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FY09