HomeMy WebLinkAboutDODGE TOUR de GEORGIA 2005
~
County Attorney
Augusta Law Department
BOB YOUNG
Mayor
STAFF ATIORNEYS
Vanessa Flournoy
Harry B. James, III
Betty Beard
Marion Williams
Barbara Sims
Richard Colclough
Bobby G Hankerson
Andy Cheek
Tommy Boyles
Jimmy Smith
Wm. "Willie" H. Mays, III
Don A. Grantham
Wm. "Willie" H. Mays, III
Mayor Pro Tern
TO:
Mayor Bob Young
Frederick L. Russell
Administrator
FROM:
Stephen E. Shepard
Reply to:
701 Greene Street, Suite 104
Augusta, Georgia 30901
DATE:
May 31,2005
RE:
Tour de Georgia 2005
Enclosed is a duplicate of the Tour de Georgia Contract, which will remain in the City's
files. We had sent it to Atlanta, Georgia for execution and they did not send us a duplicate
Original to file in the Clerk's Office.
SES:lmb
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. Augusta Law Department
501 Greene Street, Suite 302. Augusta, Georgia 30901
(706) 842-5550 - Fax (706) 842-5556
County Attorney
701 Greene Street, Suite 104, Augusta, Georgia 30901
(706)724-6597 - Fax (706) 722-4817
BOB YOUNG
Mayor
t \
~ -;/- AUGUSTA-RICHMOND COUNTY COMMISSION
,~-~
, ~_~ STEPHEN E. SHEPARD BottyB=d
G ~ ~~ A County Attorney Manon WIllIams
Augusta Law Department Barbara Sims
Richard Colclough
Bobby G Hankerson
Andy Cheek
Tommy Boyles
Jimmy Smith
Wm. "Willie" H. Mays, III
Don A. Grantham
STAFF ATIORNEYS
Vanessa Flournoy
Harry B. James, III
Wm. "Willie" H. Mays, III
Mayor Pro Tern
May 11,2005
RECEIVED
Frederick L. Russell
Administrator
Reply to:
Y 2 7 2005 701 Greene Street, Suite 104
MA Augusta, Georgia 30901
A TTN: Executive Director
Georgia Partnership for Economic Development
85 Fifth Street, NW
Atlanta, Georgia 30308
COUNTY ATTORNEY
RE: Dodge Tour de Georgia 2005
Dear Sir or Madam:
Thank you for the copy of the executed Host City Agreement. However, an original is
needed for Augusta's permanent records, therefore, please find enclosed a duplicate original of
the Augusta, Georgia Host City Agreement for execution by the Executive Director of the
Georgia Partnership for Economic Development. Please return the original to me once same has
been signed.
Thank you for your time and attention to this matter.
SES:lmb
Enclosure
cc: Ms. Lena Bonner, Clerk of Commission
F: \ Users\SShepard\STE VE\C/TYlcity.2005. doc
Augusta Law Department
501 Greene Street, Suite 302. Augusta, Georgia 30901
(706) 842-5550 - Fax (706) 842-5556
County Attorney
701 Greene Street, Suite 104, Augusta, Georgia 30901
(706)724-6597 - Fax (706) 722-4817
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DODGE
TOUR DE GEORGIA
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HOST CITY AGREEMENT
This Host City Agreement ('<Agreement") is entered into this ~ day of/~b
2005 ("'Effective Date"), by and between the Georgia Partnership for Economic
Development, a Georgia not-for-profit corporation ('<GPED"), dba, '<Dodge Tour de
Georgia" (hereafter '<Tour 2005") and Augusta, Georgia a political subdivision of the
State of Georgia (hereafter <'City").
RECITALS
WHEREAS, GPED owns the rights to the Tour de Georgia, a professional cycling
event and outdoor festival scheduled to be conducted April 19-24, 2005 (the uTour
2005")~and
WHEREAS, the City has requested that the GPED consider its application to host
a venue for the Tour 2005~ and
WHEREAS, GPED has taken note of and relied upon the undertaking of the City
to host a venue in connection with the Tour 2005~ and
WHEREAS, it is the mutual desire of the GPED and the City that the Tour 2005
be organized in the best possible manner and take place under the best possible
conditions for the benefit of the state of Georgia, the City, and the Georgia Cancer
Coa1ition~ and
WHEREAS, this City acknowledges and accepts the importance ofthe Tour 2005
as part of the long-term objective of promoting and strengthening the economic impact
that the cycling movement brings to Georgia and the City and brings to benefiting the
Georgia Cancer Coalition~
NOW, THEREFORE, in consideration of the foregoing and the mutual promises
set forth below, the parties hereto agree as follows:
1. DEFINITIONS
As used in this Agreement, capitalized terms shall be defined as set forth in Appendix 1,
unless otherwise defined elsewhere herein.
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2. SCOPE
The City will participate in the Tour 2005 by:
o Hosting Overall start
3. GENERAL OBLIGATIONS OF THE CITY
3.1 The GPED hereby entrusts the organization of the Venue and associated
activities to the Local Organizing Committee (hereinafter "LOC"), and the said LOC
and the City will undertake to assist GPED to achieve full compliance with this
Agreement and its final Host Venue Proposal- Schedule A, as well as the applicable
provisions of the Planning Guide.
3.2 The City hereby declares and agrees that any undertaking or agreement other
than those made with the approval of GPED concluded by the City prior to execution
of this Agreement and having any connection whatsoever with the Tour cannot be
invoked against GPED and shall, as regards the application and implementation of this
Agreement, be null, void and entirely without effect.
4. HOST CITY OBLIGATIONS
4.1 The City may, as soon as possible, and at least within thirty (30) days
following the Effective Date (or such longer delay as GPED may authorize), designate
a LOC for the Tour 2005 in such form as the City shall deem appropriate. The LOC
may consist, at minimum, of one representative from each ofthe following:
(a) City Government/Services
(b) Police ServiceslPublic Works
(c) Hotel/Hospitality
(d) Media Relations
(e) Public Relations/Promotions
(f) Cycling/Cycling Clubs
(g) The Augusta Sports Council, Inc.
One member of the LOC shall be designated as its director. If applicable, the City
shall provide to GPED a certificate authorizing the director to execute contracts related to
the Tour 2005 at the Venue on behalf of the City, subject to the provisions of this
Agreement.
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4.2 The City and the LOC shall establish and submit to GPED for its approval,
standard form agreements to be executed between it and third parties and ensure that all
agreements that it enters into with third parties comply therewith. Any changes to the
standard form agreements must be submitted to GPED for its prior written approval.
4.3 The City and the LOC shall submit to GPED for its prior written approval each
contract proposed to be entered into by the City or any other person or entity for
sponsorship of Tour 2005 activities at the Venue, with the LOC, or any third party, and
for other contracts if the amount to be paid pursuant to such contract exceeds $25,000.
GPED's review of each such contract shall include consideration of whether the proposed
project complies with the Planning Guide and whether such contract conflicts with
existing or anticipated obligations ofGPED with respect to the entire Tour 2005.
4.4 The City and the LOC undertake that all appropriate and necessary security
measures, as more fully described in the Planning Guide, shall be taken by the City with
respect to the conduct of the Tour 2005 at the Venue, and all approaches to the Venue
under the City's control.
4.5 City agrees to use its best efforts in work closely with GPED to jointly develop
and produce ancillary events in connection with participation in the Tour. City agrees to
coordinate all such events with GPED and agrees all use of the event logo, marks or
terminology must be approved by GPED.
4.6 The City and the LOC shall ensure that visitors and tourists are not charged an
entry fee to witness and participate in Tour 2005. The City shall take all reasonable steps,
to the extent allowed by law, to ensure that control is maintained over the availability and
prices of hotel rooms in and around the City during the period ofthe Tour 2005.
4.7 City shall use its best efforts to publicize and promote the Tour through all local
news and media, and GPED shall cooperate with City in such efforts.
4.8 The City and the LOC undertake to respect the minimum requirements for the
sport of cycling as defined by the Union Cyclist International (DCI) and as shall be
approved by GPED.
4.9 The design and layout of the Venue at the City shall be substantially in
accordance with the map attached hereto as Exhibit B and may not be modified without
the agreement and approval ofGPED. The Venue shall include an area (the "Reserved
Area") designated for exclusive use by GPED, Tour sponsors, Tour exhibitions and
Medalist Sports, LLC (hereinafter "MS") .
4.10 The City and the LOC acknowledge that the Tour 2005, including Tour events
under the control of GPED, are the exclusive property of GPED and that GPED owns all
rights concerning its organization, exploitation, broadcasting, marketing, and
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reproduction by any means whatsoever. The City and the LOC agree and undertake that
if, for any reason, any rights relating directly or indirectly to the Tour are held by the City
or the LOC or by any third party as a consequence of any form of agreement with the
City or the LOC, all such rights shall be held by such bodies in a fiduciary capacity for
the benefit of GPED and, under all circumstances, shall be assigned to GPED by such
bodies, within 90 days following the conclusion of the Tour~ provided however, that any
revenues shall remain the property of the City, the LOC, or such third party as its interest
may appear.
4. 11 The City and the LOC shall honor and use their best efforts to urge others to
honor the legal protection obtained by the GPED for the Tour de Georgia Tour Marks,
logos, and designs.
4.12 The City and the LOC shall cooperate fully with GPED's designees for Tour
operations, including, but not limited to, MS, and provide such assistance as MS
reasonably may request with respect to the conduct of the Tour at the venue.
Specifically, the City and the LOC shall reserve for the exclusive use by GPED and its
sponsors the area designated on Exhibit B.
4.13 The City and the LOC shall cooperate fully such that the City marketing programs
are coordinated with the Tour marketing program established and implemented by
GPED.
4.14 All agreements relating to television and radio broadcasting of the Tour and other
media shall be negotiated and concluded by GPED.
4.15 The City and the LOC undertake to provide the basic means and infrastructure
required for electronic coverage and radio and television broadcasting of the Tour as
required in the Planning Guide. The City and the LOC guarantee that all technical
facilities stipulated in the Planning Guide shall be provided in time for the Tour 2005 and
in full operating condition subject to the approval of GPED.
4.16 The City and the LOC agree to comply with the applicable requirements set forth
in the Planning Guide including, but not limited to, the following:
(a) Operational requirements
(b) Technical requirements
(c) Volunteer requirements
(d) Marketing new promotions
(e) Media/public relations
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(t) Merchandise
(g) Marks, logos, and terminology
5. GRANT OF RIGHTS
GPED hereby grants the City the right to use the Tour Marks solely at or in connection
with the Venue. The City agrees that it will not: (i) in any manner represent that it has
ownership of the T our Marks~ (ii) at any time do or cause to be done any act or thing
contesting or in any way impairing or intending to impair any part of GPED's right, title,
and interest in the Tour Marks; or (iii) use any of the Tour Marks on any advertisement,
business card, sales brochure, or other document without the prior written approval from
GPED. The City shall use the Tour Marks solely in accordance with the requirements
and restrictions otherwise set forth in the Planning Guide and the Tour 2005 Graphic
Standards Manual.
6. RIGHTS OF THE CITY
Subject to the terms and conditions of this Agreement, the City may:
6.1 With the prior written approval of GPED and on a "not to compete" basis with
the Tour <'Official Merchandiser", use the Tour Marks in connection with the sale and
distribution of promotional items within the Venue; and
6.2 With the prior written approval ofGPED, grant sponsorships that are not in
conflict with sponsorships granted or rights reserved by GPED;
6.3 Establish activities ancillary to the Tour within the Venue exclusive of the
Reserved Area for the promotion of sponsors, the Georgia Cancer Coalition, and the
City.
7. APPROVALS AND CONSENTS
Unless otherwise specifically provided, whenever the terms <'consent" or "approval" are
used in this Agreement with respect to GPED, these terms shall mean the prior written
consent or approval of an authorized member of GPED. When any provision of this
Agreement requires the consent or approval of any party, such consent or approval shall
not be unreasonably withheld. Any consent or approval requested under this Agreement
shall be deemed given unless the party from whom such consent or approval is requested
denies such consent or approval within thirty (30) days of its receipt of a written request
therefore.
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8. LIABILITY. INSURANCE. INDEMNITY
The City is self insured for all purposes in the staging and planning of Tour 2005. For all
commitments entered into by the City concerning the organization and staging of
activities at the Venue associated with the Tour 2005 and the City shall assume the entire
financial responsibility for said activities shall indemnity and hold harmless GPED from
any and all responsibilities therefore.
9. SPECIFIC PERFORMANCE
The duties, obligations, and responsibilities ofthe parties under this Agreement are
unique, and, therefore, the parties agree that monetary damages will not be an adequate
remedy for breach thereof. The parties acknowledge that in the event of a breach by the
City, GPED may suffer irreparable harm and/or in an event a breach by GPED the City
may suffer irreparable harm. Therefore, GPED, or the City, or the LOC shall be entitled
to the remedy of specific performance, which shall not be the exclusive remedy for any
violation or breach ofthis Agreement.
10. TERM
This Agreement shall commence on the Effective Date and, unless earlier terminated as
herein provided, this Agreement shall remain in effect until the date the City and GPED
complete performance of their respective obligations, commitments, and responsibilities
with respect to the Tour 2005 under this Agreement (the "Expiration Date"). Not
withstanding the foregoing the Expiration Date shall not be later than April 20, 2005.
This Agreement may be terminated at any time prior to the Expiration Date if there is a
violation by the City or the LOC of any material obligation set forth in this Agreement
and by the City if there is violation by the GPED of any material obligations set forth in
this agreement or ifthe Tour 2005 is canceled for any reason.
11. Warranties
11.1 Each party hereto warrants and represents that it has the power and ability to enter
into and fully perform all terms and conditions of this Agreement.
11.2 Each person executing this Agreement warrants and represents that he is fully
authorized and has the power to execute this Agreement on behalf of the party he
represents.
11.3 The City and GPED will use their best efforts to assure that all publicity which it
issues, disseminates of otherwise makes available concerning the Tour 2005, or any of
the elements thereof, will be accurate and true in all respects, and will contain the name
of Dodge as the title sponsor, and Georgia Partnership For Economic Development as the
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owners and operators ofthe Tour 2005 and where appropriate will recognize the City as
the Venue of the overall start of the Tour 2005.
11.4 City warrants that neither it, nor any of its agents, employees, contractors of
representatives will use or authorize others to use for any purpose whatsoever the title of
the Tour, or any trademark or service mark relates to the said title, or any trademark
associated with any team or official sponsor associated with the Tour, without the prior
written consent of GPED, which consent shall not be unreasonably withheld.
12. General
12.1 This agreement and collateral related issues shall be governed by the laws of the
State of Georgia.
12.2 It is the intention ofthe parties hereto that they shall be independent contractors
with respect to one another and neither shall have any right or authority to bind the other,
except as expressly set out herein. Nothing contained herein shall make City and GPED
principal and agent, joint venturers or partners.
13. MISCELLANEOUS
13.1 Any term or provision of this Agreement may be waived at any time by the
party or parties entitled to the benefits hereof Any term or provision of this
Agreement may be amended or supplemented at any time~ provided, however, that this
Agreement may not be modified, amended, or supplemented except by a written
instrument executed and delivered on behalf of each party hereto.
13.2 All notices and other communications hereunder shall be in writing and shall
be deemed to have been given if delivered personally or sent by registered or certified
mail (return receipt requested), postage prepaid, or by facsimile transmission (with
receipt acknowledged) to the parties to this Agreement at the following address or at
such other address for the party as shall be specified by like notice:
(a)
If to the City:
Fred Russell, Administrator
Augusta-Richmond County Municipal Building
530 Greene Street, Room 801
Augusta, Georgia 30911
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85 Fifth Street, NW
(b)
If to GPED:
Executive Director
Georgia Partnership for Economic Development
Atlanta, GA 30308
All such notices and communications shall be deemed to have been received on the date
of delivery or if mailed postage prepaid, return receipt requested on the date of receipt
shown thereon.
13.3 This Agreement constitutes the entire Agreement between the parties with
respect to the subject matter hereof and shall supersede all prior arrangements and
undertakings written or oral.
13.4 The provisions of this Agreement are severable and the invalidity of one or
more of the provisions herein shall not have any effect upon the validity or
enforceability of any other provision.
13.5 This Agreement shall be construed under and interpreted and enforced in
accordance with the laws of the state of Georgia.
13.6 The parties agree that any dispute arising in connection with this Agreement,
whether arising before or after the expiration or termination of this Agreement, except
as set forth herein, shall be first referred for resolution to the Director of the LOC.
Such procedure shall be invoked by either the City or GPED presenting to the other a
"Notice of Request for Resolution of Dispute" (a "Notice") identifying the issues in
dispute sought to be addressed hereunder. A telephone conference of these executives
will be held within ten (10) days after request by either party. If the telephone
conference does not resolve the dispute, either party may refer the dispute to binding
arbitration in Atlanta or Augusta, Georgia, in accordance with the rules of the
American Arbitration Association ('"AAA") by a panel of three arbitrators. Each of the
parties shall name one arbitrator. The third arbitrator shall be appointed by the AAA
and shall serve as chairperson of the arbitration panel. Arbitration of disputes relating
to this Agreement, whether arising before or after expiration or termination of this
Agreement, shall be binding, final, not appealable, enforceable and in lieu of any right
to sue or seek other arbitration in any court or tribunal.
13.7 Each Party acknowledges that the other would be irreparably harmed by any
use of the Tour Marks by the City or LOC, otherwise than in accordance with the
terms of this Agreement and would suffer injuries for which damages at law would be
inadequate. Therefore, notwithstanding Section 9, the City agrees that GPED shall
have the right to assert any remedy available to it to prevent such use of the Tour
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Marks, including, without limitation, the right to petition for injunctive or other
equitable relief from a court of competent jurisdiction. Neither party shall assert in any
such proceeding that damages at law would be adequate. In any such proceeding, the
parties consent to jurisdiction in the Federal District Court of the Northern District of
Georgia or the Southern District of Georgia and the state courts of the State of
Georgia.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly elected officials or officers as of the day and year first set forth above.
By:
ITS:
AUGUST A, GEORGIA, a
political subdivision of the State of Georgia
By:
~
(SEAL)
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SCHEDULE A
City of AU2:usta: Host Venue Reauirements - Overall Start
Below are the requirements of a community and its Local Organizing Committee (LOC)
to host the Overall Start of the 2005 Dodge Tour de Georgia. Please note that the Tour
will make every effort possible to reduce these requirements through its planning process.
Operational Requirements
1. Accommodations
o In accordance with the pricing structure in Section _ herein the host
venue is required to provide one night of accommodations for the entire
entourage, which includes staff and atWetes/teams, of approximately _
but not to exceed 530 people (221 athletes/team support and 267
entourage).
o The host venue's hotel obligation applies to the night before the Overall
Start of the Tour 2005 which does not include the start and finish crew.
o The total required room commitment shall approximately 325 rooms, in
the following room configuration - 3 suites (including one executive
suite). 122 single rooms and 203 Double rooms.
o It is requested that these rooms be in no more than three (3) properties and
that the Tour 2005's Official Headquarters Hotel house a majority of the
entourage and be within close proximity of the Overall StartlFinish Line
area.
2. Meals
o The host venue is required to provide a dinner meal the night before the
Overall Start, based upon menu specifications, for the entire entourage,
but not to exceed 530 people.
o Excluding athletes and team support personnel, a dinner, as
determined by the City, may be served by its employee and/or
agents taking into consideration the stipulating per diem of $15
(per person) may be provided for staff (approximately 309
people) in lieu of participating in the organized dinner meal
that is required for all teams.
o The Tour 2005' s Operations Director will provide a specific
menu for the Athlete and Team Support dinner meal.
o The host venue is required to provide breakfast meal the morning of the
Overall Start for athletes and team support personnel only (but not to
exceed 221 people).
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a The Tour 2005's Operations Director will provide a specific
menu for the Athlete and Team Support breakfast meal.
a The Tour 2005 will be responsible for providing a breakfast per
diem for staff.
Operational Requirements Continued
3. Auxiliary Space
a The Tour 2005 requires the following auxiliary spaces for multiple days
leading up to the Overall Start of the race:
o Vehicle Processing Lot (6 days in advance)
· Must be able to accommodate 125 vehicles and 25 trucks
with 24-hour access.
· The host venue is required to provide overnight security
during use of the Vehicle Processing Lot.
o Staff Processing Space (3 days in advance)
· Approx. 2,000 sq. ft., located in or near Headquarters Hotel
o Race Office (4 days in advance)
· Approx. 500 - 1,000 sq. ft. with available power and
telephone outlets and must be located within Headquarters
Hotel.
o Media Office (4 days in advance)
· Approx. 500 - 1,000 sq. ft. with available power and
telephone outlets and must be located within Headquaters
Hotel.
o Press Work Room (4 days in advance)
· Approx. 1,000 sq. ft. with available power and telephone
outlets (high speed preferred)
o Kick-Off Press Conference Room (2 days in advance)
· Approx. 1,500 sq. ft. with theater style seating
o Commissaires Meeting Room (Event day only)
· Ability to accommodate 15 people
· Within walking distance of finish line, Press Conference
Room and Medical Control/Athlete Drug Testing Room
o Medical Control/Athlete Drug Testing Room (Event day only)
· Two rooms - Waiting Area and Bathroom
o Team Parking and Mechanics Work Area (3 days in advance)
· Approx. 50 vehicles with water access (at hotel)
o Staff Parking (3 days in advance)
· Approx. 75 vehicles
o Bicycle Storage Area (3 days in advance)
· Approx. 1,500 sq. feet
4. High Speed Copier
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'.
o The Tour 2005 requires of the host venue to provide two (2) high-speed
copiers, which collate and staple, 4 days in advance of the Overall Start.
o One copier is to be placed in the Tour 2005's Race Office and the second
copier is to be placed in the Tour 2005' s Media Office.
o A copier technician must be on-hand each day, 24-hours a day, to assist
Tour 2005 staffwith trouble-shooting situations.
5. Flowers
o The Tour 2005 requires ofthe host venue eight (8) flower bouquets to be
used during the Awards Ceremony.
TECHNICAL REQUIREMENTS
1. Police
o Local (City and/or County) police services are the financial responsibility of
the host venue. In coordination with Georgia State Patrol (GSP) and the
Georgia Department of Transportation (GDOT), as well as the Tour 2005's
motor and road marshals and in conjunction with the LOC volunteer program,
local police provide for a safe road closure, which may include fixed-post
positions, traffic control, crowd control, enforcing no-parking zones and
maintaining general public safety.
2. Public Works and Road Services
o Local Public Works and Road Services are the financial responsibility of the
host venue. These services are necessary to support police efforts to ensure
road closure and safety of the course. These services may necessary include
detours and detour equipment, barricades, cones, printing/posting of No
Parking signs, removaVrestoration and street repair.
3. Permits
o All city permits and permit requirements for the operation of the event are to
be procured by the host venue on behalf of the Tour 2005. They include, but
are not limited to:
Special Event Permits
Parking Permits
Road Closure and Use Permits
Banner and Sign Permits
Sponsor Expositions
Concession Sales
Alcohol Permit
Sound Amplification
Material Distribution
4. Security
o It is the financial responsibility of the host venue to provide outdoor
overnight security at each of the hotel properties being utilized by the Tour
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~
2005's entourage. In addition to attractive vehicles, the equipment of the
staff and teams is very expensive.
o Duration of outdoor overnight security at Tour 2005 properties is
approximately four (4) nights.
5. EMTIEMS Services
o It is the financial responsibility of the host venue to provide EMT /EMS
services for the general public the day of the Overall Start.
o Please note that the Tour 2005 provides medical services for the athletes,
team support and staff personnel.
o Placement ofEMT/EMS services will be decided by the Tour 2005's
Technical Director.
TECHNICAL REQUIREMENTS CONTINUED
6. Port-o-Johns
o It is the financial responsibility of the host venue to provide port-o-john
services, or public restrooms, during the day of the Overall Start.
o Number of units (approx. 15, plus 2 handicap) and placement of units to
be mutually agreed upon by the host venue and the Tour 2005's technical
Director.
7. Waste Management/Trash Removal
o It is the financial responsibility of the host venue to provide waste
management/trash removal services following the conclusion of the
Overall Start.
o The Tour 2005 will provide cardboard trash receptacles and liners, as well
as distribute these trash units throughout the event site. In addition, Tour
2005 personnel and volunteers will consolidate trash and receptacles.
o It is the responsibility of the host venue to have this trash removed from
the event site (it is recommended that the host venue may want to have a
dumpster delivered to the site the day before the event - placement of this
dumpster determined by the Tour 2005's Technical Director).
Volunteer Program
o Each race scenario must have volunteers to assist the local police and Tour
2005 personnel in providing a safe road closure. A typical Overall Start venue
will require approx. 250-300 volunteers. The number of volunteers will be
decided once the course has been finalized and properly approved by local
authorities.
o In addition to providing volunteer course marshals, volunteers will also be
assigned to assist with the following functions:
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..
:l>- Media Office
:l>- Working Press Room
:l>- Press Conference
:l>- Awards
:l>- Hospitality
:l>- Anti-DopinglDrug Control
:l>- Race Office
:l>- Site Decoration
D The Tour 2005's Volunteer Coordinator will conduct several orientation
functions prior to the Overall Start, as well as assist on-site with assignment
and T-shirt distribution.
D It is suggested that the host venue designate a visible and publicized check-in
location that is in immediate proximity of the Tour 2005's start/finish event
site.
Local Organizing Committee
D In order for the Tour 2005 to be successful at the local level, in terms of
support, planning and execution, the following positions are required for your
host venue's Local Organizing Committee (LOC).
Local Organizing Committee Positions
Chairperson
Sponsorship/Sales Director
Operations Director
Finance Director
Media & Public Relations Director
Medical/EMT Coordinator
Technical Director
Volunteer Director
VIP/Hospitality Director
Community Outreach! Ancillary Events Director
GCC Liaison
D Typically, community members from your local CVB, Chamber of
Commerce, Sports Council, City Special Events office, local bike/track clubs,
sponsors, etc. make excellent LOC members. In addition, because the Dodge
Tour 2005 de Georgia directly supports the Georgia Cancer Coalition (GCC),
LOC membership from local health care organizations and hospitals is
encouraged.
D It is suggested that the LOC meet on a monthly basis, followed by a bi-weekly
basis as the Tour 2005 approached, in order to maximize communication and
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F:\Users\SShepard\STEVE\CITY\Tour De Georgia AgreemenLclean.DOC
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APPENDIX 1
UAgreement" shall mean this Agreement and all appendices and exhibits attached hereto.
UCity" shall mean the City identified in the preamble to this Agreement
'<Effective Date" shall mean the date set forth in the preamble to this Agreement.
"Expiration Date" shall have the meaning given in Section 10.
"GPED" shall mean the Georgia Partnership for Economic Development.
ULOC" shall have the meaning given in Section 4.1.
"Planning Guide" shall mean the Tour de Georgia 2005 planning document attached
hereto as EXhibit A!
"Reserved Area" shall mean the area described in Section 4.9.
'<Tour de Georgia 2005" shall have the meaning given in the Recitals.
<<T our Marks" shall mean the uT our de Georgia" and associated logos and designs and
such other indicia as GPED may designate from time to time.
<<MS" shall mean Medalist Sports, LLC, an entity engaging in professional cycling event
management and GPED's designee for staging the operational activities of the Tour
2005.
<<UCl" means the Union Cycliste lnternationale, the governing body for professional
cycling.
<<Venue" shall mean that area within the City identified on ExhUlit ~ hereto that is
dedicated to Tour 2005 activities and which includes an exclusive area reserved for
GPED activities as more fully described in Section 4.9.
Exhibits not attached to Attorney's copy.
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F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.OOC
As Revised 04/07/05