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HomeMy WebLinkAboutDODGE TOUR de GEORGIA 2005 ~ County Attorney Augusta Law Department BOB YOUNG Mayor STAFF ATIORNEYS Vanessa Flournoy Harry B. James, III Betty Beard Marion Williams Barbara Sims Richard Colclough Bobby G Hankerson Andy Cheek Tommy Boyles Jimmy Smith Wm. "Willie" H. Mays, III Don A. Grantham Wm. "Willie" H. Mays, III Mayor Pro Tern TO: Mayor Bob Young Frederick L. Russell Administrator FROM: Stephen E. Shepard Reply to: 701 Greene Street, Suite 104 Augusta, Georgia 30901 DATE: May 31,2005 RE: Tour de Georgia 2005 Enclosed is a duplicate of the Tour de Georgia Contract, which will remain in the City's files. We had sent it to Atlanta, Georgia for execution and they did not send us a duplicate Original to file in the Clerk's Office. SES:lmb F: IUserslSShepardlSTE VEICJTY\city.2005.doc . Augusta Law Department 501 Greene Street, Suite 302. Augusta, Georgia 30901 (706) 842-5550 - Fax (706) 842-5556 County Attorney 701 Greene Street, Suite 104, Augusta, Georgia 30901 (706)724-6597 - Fax (706) 722-4817 BOB YOUNG Mayor t \ ~ -;/- AUGUSTA-RICHMOND COUNTY COMMISSION ,~-~ , ~_~ STEPHEN E. SHEPARD BottyB=d G ~ ~~ A County Attorney Manon WIllIams Augusta Law Department Barbara Sims Richard Colclough Bobby G Hankerson Andy Cheek Tommy Boyles Jimmy Smith Wm. "Willie" H. Mays, III Don A. Grantham STAFF ATIORNEYS Vanessa Flournoy Harry B. James, III Wm. "Willie" H. Mays, III Mayor Pro Tern May 11,2005 RECEIVED Frederick L. Russell Administrator Reply to: Y 2 7 2005 701 Greene Street, Suite 104 MA Augusta, Georgia 30901 A TTN: Executive Director Georgia Partnership for Economic Development 85 Fifth Street, NW Atlanta, Georgia 30308 COUNTY ATTORNEY RE: Dodge Tour de Georgia 2005 Dear Sir or Madam: Thank you for the copy of the executed Host City Agreement. However, an original is needed for Augusta's permanent records, therefore, please find enclosed a duplicate original of the Augusta, Georgia Host City Agreement for execution by the Executive Director of the Georgia Partnership for Economic Development. Please return the original to me once same has been signed. Thank you for your time and attention to this matter. SES:lmb Enclosure cc: Ms. Lena Bonner, Clerk of Commission F: \ Users\SShepard\STE VE\C/TYlcity.2005. doc Augusta Law Department 501 Greene Street, Suite 302. Augusta, Georgia 30901 (706) 842-5550 - Fax (706) 842-5556 County Attorney 701 Greene Street, Suite 104, Augusta, Georgia 30901 (706)724-6597 - Fax (706) 722-4817 (@ DODGE TOUR DE GEORGIA O.1r:"'\ -= - (L"\ (j;::;=- HOST CITY AGREEMENT This Host City Agreement ('<Agreement") is entered into this ~ day of/~b 2005 ("'Effective Date"), by and between the Georgia Partnership for Economic Development, a Georgia not-for-profit corporation ('<GPED"), dba, '<Dodge Tour de Georgia" (hereafter '<Tour 2005") and Augusta, Georgia a political subdivision of the State of Georgia (hereafter <'City"). RECITALS WHEREAS, GPED owns the rights to the Tour de Georgia, a professional cycling event and outdoor festival scheduled to be conducted April 19-24, 2005 (the uTour 2005")~and WHEREAS, the City has requested that the GPED consider its application to host a venue for the Tour 2005~ and WHEREAS, GPED has taken note of and relied upon the undertaking of the City to host a venue in connection with the Tour 2005~ and WHEREAS, it is the mutual desire of the GPED and the City that the Tour 2005 be organized in the best possible manner and take place under the best possible conditions for the benefit of the state of Georgia, the City, and the Georgia Cancer Coa1ition~ and WHEREAS, this City acknowledges and accepts the importance ofthe Tour 2005 as part of the long-term objective of promoting and strengthening the economic impact that the cycling movement brings to Georgia and the City and brings to benefiting the Georgia Cancer Coalition~ NOW, THEREFORE, in consideration of the foregoing and the mutual promises set forth below, the parties hereto agree as follows: 1. DEFINITIONS As used in this Agreement, capitalized terms shall be defined as set forth in Appendix 1, unless otherwise defined elsewhere herein. ATL/902151.1 2. SCOPE The City will participate in the Tour 2005 by: o Hosting Overall start 3. GENERAL OBLIGATIONS OF THE CITY 3.1 The GPED hereby entrusts the organization of the Venue and associated activities to the Local Organizing Committee (hereinafter "LOC"), and the said LOC and the City will undertake to assist GPED to achieve full compliance with this Agreement and its final Host Venue Proposal- Schedule A, as well as the applicable provisions of the Planning Guide. 3.2 The City hereby declares and agrees that any undertaking or agreement other than those made with the approval of GPED concluded by the City prior to execution of this Agreement and having any connection whatsoever with the Tour cannot be invoked against GPED and shall, as regards the application and implementation of this Agreement, be null, void and entirely without effect. 4. HOST CITY OBLIGATIONS 4.1 The City may, as soon as possible, and at least within thirty (30) days following the Effective Date (or such longer delay as GPED may authorize), designate a LOC for the Tour 2005 in such form as the City shall deem appropriate. The LOC may consist, at minimum, of one representative from each ofthe following: (a) City Government/Services (b) Police ServiceslPublic Works (c) Hotel/Hospitality (d) Media Relations (e) Public Relations/Promotions (f) Cycling/Cycling Clubs (g) The Augusta Sports Council, Inc. One member of the LOC shall be designated as its director. If applicable, the City shall provide to GPED a certificate authorizing the director to execute contracts related to the Tour 2005 at the Venue on behalf of the City, subject to the provisions of this Agreement. -2- ATL190215II F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/0:5 4.2 The City and the LOC shall establish and submit to GPED for its approval, standard form agreements to be executed between it and third parties and ensure that all agreements that it enters into with third parties comply therewith. Any changes to the standard form agreements must be submitted to GPED for its prior written approval. 4.3 The City and the LOC shall submit to GPED for its prior written approval each contract proposed to be entered into by the City or any other person or entity for sponsorship of Tour 2005 activities at the Venue, with the LOC, or any third party, and for other contracts if the amount to be paid pursuant to such contract exceeds $25,000. GPED's review of each such contract shall include consideration of whether the proposed project complies with the Planning Guide and whether such contract conflicts with existing or anticipated obligations ofGPED with respect to the entire Tour 2005. 4.4 The City and the LOC undertake that all appropriate and necessary security measures, as more fully described in the Planning Guide, shall be taken by the City with respect to the conduct of the Tour 2005 at the Venue, and all approaches to the Venue under the City's control. 4.5 City agrees to use its best efforts in work closely with GPED to jointly develop and produce ancillary events in connection with participation in the Tour. City agrees to coordinate all such events with GPED and agrees all use of the event logo, marks or terminology must be approved by GPED. 4.6 The City and the LOC shall ensure that visitors and tourists are not charged an entry fee to witness and participate in Tour 2005. The City shall take all reasonable steps, to the extent allowed by law, to ensure that control is maintained over the availability and prices of hotel rooms in and around the City during the period ofthe Tour 2005. 4.7 City shall use its best efforts to publicize and promote the Tour through all local news and media, and GPED shall cooperate with City in such efforts. 4.8 The City and the LOC undertake to respect the minimum requirements for the sport of cycling as defined by the Union Cyclist International (DCI) and as shall be approved by GPED. 4.9 The design and layout of the Venue at the City shall be substantially in accordance with the map attached hereto as Exhibit B and may not be modified without the agreement and approval ofGPED. The Venue shall include an area (the "Reserved Area") designated for exclusive use by GPED, Tour sponsors, Tour exhibitions and Medalist Sports, LLC (hereinafter "MS") . 4.10 The City and the LOC acknowledge that the Tour 2005, including Tour events under the control of GPED, are the exclusive property of GPED and that GPED owns all rights concerning its organization, exploitation, broadcasting, marketing, and -3- ATLi902151.1 F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean-DOC As Revised 04/07/05 reproduction by any means whatsoever. The City and the LOC agree and undertake that if, for any reason, any rights relating directly or indirectly to the Tour are held by the City or the LOC or by any third party as a consequence of any form of agreement with the City or the LOC, all such rights shall be held by such bodies in a fiduciary capacity for the benefit of GPED and, under all circumstances, shall be assigned to GPED by such bodies, within 90 days following the conclusion of the Tour~ provided however, that any revenues shall remain the property of the City, the LOC, or such third party as its interest may appear. 4. 11 The City and the LOC shall honor and use their best efforts to urge others to honor the legal protection obtained by the GPED for the Tour de Georgia Tour Marks, logos, and designs. 4.12 The City and the LOC shall cooperate fully with GPED's designees for Tour operations, including, but not limited to, MS, and provide such assistance as MS reasonably may request with respect to the conduct of the Tour at the venue. Specifically, the City and the LOC shall reserve for the exclusive use by GPED and its sponsors the area designated on Exhibit B. 4.13 The City and the LOC shall cooperate fully such that the City marketing programs are coordinated with the Tour marketing program established and implemented by GPED. 4.14 All agreements relating to television and radio broadcasting of the Tour and other media shall be negotiated and concluded by GPED. 4.15 The City and the LOC undertake to provide the basic means and infrastructure required for electronic coverage and radio and television broadcasting of the Tour as required in the Planning Guide. The City and the LOC guarantee that all technical facilities stipulated in the Planning Guide shall be provided in time for the Tour 2005 and in full operating condition subject to the approval of GPED. 4.16 The City and the LOC agree to comply with the applicable requirements set forth in the Planning Guide including, but not limited to, the following: (a) Operational requirements (b) Technical requirements (c) Volunteer requirements (d) Marketing new promotions (e) Media/public relations -4- ATL190215L1 F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/05 (t) Merchandise (g) Marks, logos, and terminology 5. GRANT OF RIGHTS GPED hereby grants the City the right to use the Tour Marks solely at or in connection with the Venue. The City agrees that it will not: (i) in any manner represent that it has ownership of the T our Marks~ (ii) at any time do or cause to be done any act or thing contesting or in any way impairing or intending to impair any part of GPED's right, title, and interest in the Tour Marks; or (iii) use any of the Tour Marks on any advertisement, business card, sales brochure, or other document without the prior written approval from GPED. The City shall use the Tour Marks solely in accordance with the requirements and restrictions otherwise set forth in the Planning Guide and the Tour 2005 Graphic Standards Manual. 6. RIGHTS OF THE CITY Subject to the terms and conditions of this Agreement, the City may: 6.1 With the prior written approval of GPED and on a "not to compete" basis with the Tour <'Official Merchandiser", use the Tour Marks in connection with the sale and distribution of promotional items within the Venue; and 6.2 With the prior written approval ofGPED, grant sponsorships that are not in conflict with sponsorships granted or rights reserved by GPED; 6.3 Establish activities ancillary to the Tour within the Venue exclusive of the Reserved Area for the promotion of sponsors, the Georgia Cancer Coalition, and the City. 7. APPROVALS AND CONSENTS Unless otherwise specifically provided, whenever the terms <'consent" or "approval" are used in this Agreement with respect to GPED, these terms shall mean the prior written consent or approval of an authorized member of GPED. When any provision of this Agreement requires the consent or approval of any party, such consent or approval shall not be unreasonably withheld. Any consent or approval requested under this Agreement shall be deemed given unless the party from whom such consent or approval is requested denies such consent or approval within thirty (30) days of its receipt of a written request therefore. -5- ATLI902151.1 F:\Users\SShepard\STEVE\CITY\ToUT De Georgia Agreement.clean.DOC As Revised 04/07/05 8. LIABILITY. INSURANCE. INDEMNITY The City is self insured for all purposes in the staging and planning of Tour 2005. For all commitments entered into by the City concerning the organization and staging of activities at the Venue associated with the Tour 2005 and the City shall assume the entire financial responsibility for said activities shall indemnity and hold harmless GPED from any and all responsibilities therefore. 9. SPECIFIC PERFORMANCE The duties, obligations, and responsibilities ofthe parties under this Agreement are unique, and, therefore, the parties agree that monetary damages will not be an adequate remedy for breach thereof. The parties acknowledge that in the event of a breach by the City, GPED may suffer irreparable harm and/or in an event a breach by GPED the City may suffer irreparable harm. Therefore, GPED, or the City, or the LOC shall be entitled to the remedy of specific performance, which shall not be the exclusive remedy for any violation or breach ofthis Agreement. 10. TERM This Agreement shall commence on the Effective Date and, unless earlier terminated as herein provided, this Agreement shall remain in effect until the date the City and GPED complete performance of their respective obligations, commitments, and responsibilities with respect to the Tour 2005 under this Agreement (the "Expiration Date"). Not withstanding the foregoing the Expiration Date shall not be later than April 20, 2005. This Agreement may be terminated at any time prior to the Expiration Date if there is a violation by the City or the LOC of any material obligation set forth in this Agreement and by the City if there is violation by the GPED of any material obligations set forth in this agreement or ifthe Tour 2005 is canceled for any reason. 11. Warranties 11.1 Each party hereto warrants and represents that it has the power and ability to enter into and fully perform all terms and conditions of this Agreement. 11.2 Each person executing this Agreement warrants and represents that he is fully authorized and has the power to execute this Agreement on behalf of the party he represents. 11.3 The City and GPED will use their best efforts to assure that all publicity which it issues, disseminates of otherwise makes available concerning the Tour 2005, or any of the elements thereof, will be accurate and true in all respects, and will contain the name of Dodge as the title sponsor, and Georgia Partnership For Economic Development as the -6- ATLi90215L 1 F: \Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/05 owners and operators ofthe Tour 2005 and where appropriate will recognize the City as the Venue of the overall start of the Tour 2005. 11.4 City warrants that neither it, nor any of its agents, employees, contractors of representatives will use or authorize others to use for any purpose whatsoever the title of the Tour, or any trademark or service mark relates to the said title, or any trademark associated with any team or official sponsor associated with the Tour, without the prior written consent of GPED, which consent shall not be unreasonably withheld. 12. General 12.1 This agreement and collateral related issues shall be governed by the laws of the State of Georgia. 12.2 It is the intention ofthe parties hereto that they shall be independent contractors with respect to one another and neither shall have any right or authority to bind the other, except as expressly set out herein. Nothing contained herein shall make City and GPED principal and agent, joint venturers or partners. 13. MISCELLANEOUS 13.1 Any term or provision of this Agreement may be waived at any time by the party or parties entitled to the benefits hereof Any term or provision of this Agreement may be amended or supplemented at any time~ provided, however, that this Agreement may not be modified, amended, or supplemented except by a written instrument executed and delivered on behalf of each party hereto. 13.2 All notices and other communications hereunder shall be in writing and shall be deemed to have been given if delivered personally or sent by registered or certified mail (return receipt requested), postage prepaid, or by facsimile transmission (with receipt acknowledged) to the parties to this Agreement at the following address or at such other address for the party as shall be specified by like notice: (a) If to the City: Fred Russell, Administrator Augusta-Richmond County Municipal Building 530 Greene Street, Room 801 Augusta, Georgia 30911 -7- ATL/902151.1 F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.cleanDOC As Revised 04/07/05 85 Fifth Street, NW (b) If to GPED: Executive Director Georgia Partnership for Economic Development Atlanta, GA 30308 All such notices and communications shall be deemed to have been received on the date of delivery or if mailed postage prepaid, return receipt requested on the date of receipt shown thereon. 13.3 This Agreement constitutes the entire Agreement between the parties with respect to the subject matter hereof and shall supersede all prior arrangements and undertakings written or oral. 13.4 The provisions of this Agreement are severable and the invalidity of one or more of the provisions herein shall not have any effect upon the validity or enforceability of any other provision. 13.5 This Agreement shall be construed under and interpreted and enforced in accordance with the laws of the state of Georgia. 13.6 The parties agree that any dispute arising in connection with this Agreement, whether arising before or after the expiration or termination of this Agreement, except as set forth herein, shall be first referred for resolution to the Director of the LOC. Such procedure shall be invoked by either the City or GPED presenting to the other a "Notice of Request for Resolution of Dispute" (a "Notice") identifying the issues in dispute sought to be addressed hereunder. A telephone conference of these executives will be held within ten (10) days after request by either party. If the telephone conference does not resolve the dispute, either party may refer the dispute to binding arbitration in Atlanta or Augusta, Georgia, in accordance with the rules of the American Arbitration Association ('"AAA") by a panel of three arbitrators. Each of the parties shall name one arbitrator. The third arbitrator shall be appointed by the AAA and shall serve as chairperson of the arbitration panel. Arbitration of disputes relating to this Agreement, whether arising before or after expiration or termination of this Agreement, shall be binding, final, not appealable, enforceable and in lieu of any right to sue or seek other arbitration in any court or tribunal. 13.7 Each Party acknowledges that the other would be irreparably harmed by any use of the Tour Marks by the City or LOC, otherwise than in accordance with the terms of this Agreement and would suffer injuries for which damages at law would be inadequate. Therefore, notwithstanding Section 9, the City agrees that GPED shall have the right to assert any remedy available to it to prevent such use of the Tour -8- ATLl902151.1 F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/05 Marks, including, without limitation, the right to petition for injunctive or other equitable relief from a court of competent jurisdiction. Neither party shall assert in any such proceeding that damages at law would be adequate. In any such proceeding, the parties consent to jurisdiction in the Federal District Court of the Northern District of Georgia or the Southern District of Georgia and the state courts of the State of Georgia. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly elected officials or officers as of the day and year first set forth above. By: ITS: AUGUST A, GEORGIA, a political subdivision of the State of Georgia By: ~ (SEAL) -9- ATL1902151.1 F:\Usecs\SShepard\STEVE\CITY\Touc De Georgia Agreement.clean.DOC As Revised 04/07/05 SCHEDULE A City of AU2:usta: Host Venue Reauirements - Overall Start Below are the requirements of a community and its Local Organizing Committee (LOC) to host the Overall Start of the 2005 Dodge Tour de Georgia. Please note that the Tour will make every effort possible to reduce these requirements through its planning process. Operational Requirements 1. Accommodations o In accordance with the pricing structure in Section _ herein the host venue is required to provide one night of accommodations for the entire entourage, which includes staff and atWetes/teams, of approximately _ but not to exceed 530 people (221 athletes/team support and 267 entourage). o The host venue's hotel obligation applies to the night before the Overall Start of the Tour 2005 which does not include the start and finish crew. o The total required room commitment shall approximately 325 rooms, in the following room configuration - 3 suites (including one executive suite). 122 single rooms and 203 Double rooms. o It is requested that these rooms be in no more than three (3) properties and that the Tour 2005's Official Headquarters Hotel house a majority of the entourage and be within close proximity of the Overall StartlFinish Line area. 2. Meals o The host venue is required to provide a dinner meal the night before the Overall Start, based upon menu specifications, for the entire entourage, but not to exceed 530 people. o Excluding athletes and team support personnel, a dinner, as determined by the City, may be served by its employee and/or agents taking into consideration the stipulating per diem of $15 (per person) may be provided for staff (approximately 309 people) in lieu of participating in the organized dinner meal that is required for all teams. o The Tour 2005' s Operations Director will provide a specific menu for the Athlete and Team Support dinner meal. o The host venue is required to provide breakfast meal the morning of the Overall Start for athletes and team support personnel only (but not to exceed 221 people). -10- ATL190215I.I F: \Users\SShepard\STEVE\CITY\T our De Georgia Agreement.clean-DOC As Revised 04/07/05 -11- a The Tour 2005's Operations Director will provide a specific menu for the Athlete and Team Support breakfast meal. a The Tour 2005 will be responsible for providing a breakfast per diem for staff. Operational Requirements Continued 3. Auxiliary Space a The Tour 2005 requires the following auxiliary spaces for multiple days leading up to the Overall Start of the race: o Vehicle Processing Lot (6 days in advance) · Must be able to accommodate 125 vehicles and 25 trucks with 24-hour access. · The host venue is required to provide overnight security during use of the Vehicle Processing Lot. o Staff Processing Space (3 days in advance) · Approx. 2,000 sq. ft., located in or near Headquarters Hotel o Race Office (4 days in advance) · Approx. 500 - 1,000 sq. ft. with available power and telephone outlets and must be located within Headquarters Hotel. o Media Office (4 days in advance) · Approx. 500 - 1,000 sq. ft. with available power and telephone outlets and must be located within Headquaters Hotel. o Press Work Room (4 days in advance) · Approx. 1,000 sq. ft. with available power and telephone outlets (high speed preferred) o Kick-Off Press Conference Room (2 days in advance) · Approx. 1,500 sq. ft. with theater style seating o Commissaires Meeting Room (Event day only) · Ability to accommodate 15 people · Within walking distance of finish line, Press Conference Room and Medical Control/Athlete Drug Testing Room o Medical Control/Athlete Drug Testing Room (Event day only) · Two rooms - Waiting Area and Bathroom o Team Parking and Mechanics Work Area (3 days in advance) · Approx. 50 vehicles with water access (at hotel) o Staff Parking (3 days in advance) · Approx. 75 vehicles o Bicycle Storage Area (3 days in advance) · Approx. 1,500 sq. feet 4. High Speed Copier ATL/90215J.l F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/05 '. o The Tour 2005 requires of the host venue to provide two (2) high-speed copiers, which collate and staple, 4 days in advance of the Overall Start. o One copier is to be placed in the Tour 2005's Race Office and the second copier is to be placed in the Tour 2005' s Media Office. o A copier technician must be on-hand each day, 24-hours a day, to assist Tour 2005 staffwith trouble-shooting situations. 5. Flowers o The Tour 2005 requires ofthe host venue eight (8) flower bouquets to be used during the Awards Ceremony. TECHNICAL REQUIREMENTS 1. Police o Local (City and/or County) police services are the financial responsibility of the host venue. In coordination with Georgia State Patrol (GSP) and the Georgia Department of Transportation (GDOT), as well as the Tour 2005's motor and road marshals and in conjunction with the LOC volunteer program, local police provide for a safe road closure, which may include fixed-post positions, traffic control, crowd control, enforcing no-parking zones and maintaining general public safety. 2. Public Works and Road Services o Local Public Works and Road Services are the financial responsibility of the host venue. These services are necessary to support police efforts to ensure road closure and safety of the course. These services may necessary include detours and detour equipment, barricades, cones, printing/posting of No Parking signs, removaVrestoration and street repair. 3. Permits o All city permits and permit requirements for the operation of the event are to be procured by the host venue on behalf of the Tour 2005. They include, but are not limited to: Special Event Permits Parking Permits Road Closure and Use Permits Banner and Sign Permits Sponsor Expositions Concession Sales Alcohol Permit Sound Amplification Material Distribution 4. Security o It is the financial responsibility of the host venue to provide outdoor overnight security at each of the hotel properties being utilized by the Tour -12- ATLl90215U F:\Users\SShepard\STEVE\ClTY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/05 ~ 2005's entourage. In addition to attractive vehicles, the equipment of the staff and teams is very expensive. o Duration of outdoor overnight security at Tour 2005 properties is approximately four (4) nights. 5. EMTIEMS Services o It is the financial responsibility of the host venue to provide EMT /EMS services for the general public the day of the Overall Start. o Please note that the Tour 2005 provides medical services for the athletes, team support and staff personnel. o Placement ofEMT/EMS services will be decided by the Tour 2005's Technical Director. TECHNICAL REQUIREMENTS CONTINUED 6. Port-o-Johns o It is the financial responsibility of the host venue to provide port-o-john services, or public restrooms, during the day of the Overall Start. o Number of units (approx. 15, plus 2 handicap) and placement of units to be mutually agreed upon by the host venue and the Tour 2005's technical Director. 7. Waste Management/Trash Removal o It is the financial responsibility of the host venue to provide waste management/trash removal services following the conclusion of the Overall Start. o The Tour 2005 will provide cardboard trash receptacles and liners, as well as distribute these trash units throughout the event site. In addition, Tour 2005 personnel and volunteers will consolidate trash and receptacles. o It is the responsibility of the host venue to have this trash removed from the event site (it is recommended that the host venue may want to have a dumpster delivered to the site the day before the event - placement of this dumpster determined by the Tour 2005's Technical Director). Volunteer Program o Each race scenario must have volunteers to assist the local police and Tour 2005 personnel in providing a safe road closure. A typical Overall Start venue will require approx. 250-300 volunteers. The number of volunteers will be decided once the course has been finalized and properly approved by local authorities. o In addition to providing volunteer course marshals, volunteers will also be assigned to assist with the following functions: -13- ATL/902151. I F:\Usefs\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.DOC As Revised 04/07/05 .. :l>- Media Office :l>- Working Press Room :l>- Press Conference :l>- Awards :l>- Hospitality :l>- Anti-DopinglDrug Control :l>- Race Office :l>- Site Decoration D The Tour 2005's Volunteer Coordinator will conduct several orientation functions prior to the Overall Start, as well as assist on-site with assignment and T-shirt distribution. D It is suggested that the host venue designate a visible and publicized check-in location that is in immediate proximity of the Tour 2005's start/finish event site. Local Organizing Committee D In order for the Tour 2005 to be successful at the local level, in terms of support, planning and execution, the following positions are required for your host venue's Local Organizing Committee (LOC). Local Organizing Committee Positions Chairperson Sponsorship/Sales Director Operations Director Finance Director Media & Public Relations Director Medical/EMT Coordinator Technical Director Volunteer Director VIP/Hospitality Director Community Outreach! Ancillary Events Director GCC Liaison D Typically, community members from your local CVB, Chamber of Commerce, Sports Council, City Special Events office, local bike/track clubs, sponsors, etc. make excellent LOC members. In addition, because the Dodge Tour 2005 de Georgia directly supports the Georgia Cancer Coalition (GCC), LOC membership from local health care organizations and hospitals is encouraged. D It is suggested that the LOC meet on a monthly basis, followed by a bi-weekly basis as the Tour 2005 approached, in order to maximize communication and -14- A TLI902151.l F:\Users\SShepard\STEVE\CITY\Tour De Georgia AgreemenLclean.DOC As Revised 04/07/0:5 . .,' . ..~ n J< APPENDIX 1 UAgreement" shall mean this Agreement and all appendices and exhibits attached hereto. UCity" shall mean the City identified in the preamble to this Agreement '<Effective Date" shall mean the date set forth in the preamble to this Agreement. "Expiration Date" shall have the meaning given in Section 10. "GPED" shall mean the Georgia Partnership for Economic Development. ULOC" shall have the meaning given in Section 4.1. "Planning Guide" shall mean the Tour de Georgia 2005 planning document attached hereto as EXhibit A! "Reserved Area" shall mean the area described in Section 4.9. '<Tour de Georgia 2005" shall have the meaning given in the Recitals. <<T our Marks" shall mean the uT our de Georgia" and associated logos and designs and such other indicia as GPED may designate from time to time. <<MS" shall mean Medalist Sports, LLC, an entity engaging in professional cycling event management and GPED's designee for staging the operational activities of the Tour 2005. <<UCl" means the Union Cycliste lnternationale, the governing body for professional cycling. <<Venue" shall mean that area within the City identified on ExhUlit ~ hereto that is dedicated to Tour 2005 activities and which includes an exclusive area reserved for GPED activities as more fully described in Section 4.9. Exhibits not attached to Attorney's copy. -16- ATU902151.l F:\Users\SShepard\STEVE\CITY\Tour De Georgia Agreement.clean.OOC As Revised 04/07/05