HomeMy WebLinkAboutCH JOHNSON CONSULTING INC DRAG STRIP AUGUSTA
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RCVD
MEMORANDUM
DATE:
July 31,2006
TO:
FROM:
Attorney Jim Wall, Burnside Wall
t.ttomel'\fane~rITOy;"Airgust"-l:awDepartmen!1
Geri A. Sams
Contract for Professional Services RFP 06-140
Feasibility Study for Building and Operating a Professional level Drag Strip in Augusta,
Georgia
SUBJECT:
Attached please find an original copy of the signed contract for professional services dated July 18, 2006
between the City of Augusta and C. H. Johnson Consulting, Inc. to conduct the above feasibility study.
Please do not hesitate to contact me at (706) 821-2422 if there are any questions on this item.
GAS/be
Attachment (as indicated)
cc: Fred Russell, Administrator
Doreen Holmes, Purchasing Agent
Room 605 - 530 Greene Street, Augusta, Georgia 30911
(706) 821-2422 - Fax (706) 821-2811
www.aul!Ustaea.eov
Register at www demandstar.com/supolier for automatic bid notification
CITY AUGUSTA, GEORGIA
OFFICE OF THE ADMINISTRATOR
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is made and entered into on the day of, July 18, 2006, by and between
the City of Augusta, hereinafter called CITY, and C.H. Johnson Consulting, Inc.,
hereinafter called the CONSULTANT.
The CITY engages the CONSULTANT to perform professional services for a project
known and described as a Feasibility Study for Building and Operating a Professional
Level Drag Strip, Request for Proposals (RFP) number 06-140, hereinafter called the
"Request for Proposal (RFP)".
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following professional services to CITY standards
and in accordance with the degree of care and skill that a registered professional in
Georgia would exercise under similar conditions:
A. The CONSULTANT shall perform the scope of work as described in its submittal
received in the City's Procurement Office. The Tasks listed below and in accordance to
RFP 06-140. (See Exhibit "A" for a detailed scope of work).
Task 1. Orientation and Data Review
Task 3. Trend and Industry Review
Task 5. Facilities Review
Task 7. Financial Projections
Analysis Task 9. Reports and Meetings
Task 2.Market Support For a Drag Strip
Task 4.Site Analysis
Task 6.Demand Projections
Task a.Economic and Fiscal Impact
B. The CONSULTANT has assigned Charles H. Johnson, as the CONSULTANT
Manager for this Contract. Prior written approval is required in the event the
CONSULTANT needs to change any listed Consultant. The CIlY has accepted
the CONSULTANT team as described in the "Best and Final Offer" any
changes to the approved team shall require the approval of the City.
C. The CONSULTANT shall prepare and submit a detailed opinion of probable cost of the
Project as outlined in RFP 06-140.
D. The CONSULTANT shall follow and comply with the Request for Proposal (06-140)
Guide as directed by the CITY.
E. The CONSULTANT shall submit all final documents in both hard copy and electronic
format. Plans shall be PDF, TIF or AutoCAD compatible and all other documents shall be
Microsoft Word compatible. The software version used shall be compatible to current City
standards. Other support documents, for example, structural calculations, drainage reports
and geotechnical reports, shall be submitted in hard copy only.
SECTION II - PERIOD OF SERVICE
The CONSULTANT will complete its analysis in no more than ten weeks of the "Notice to
Proceed" date. In the event delays are experienced beyond the control of the
CONSULTANT, the schedule may be revised as mutually agreed upon by the CITY and
the CONSULTANT.
SECTION 11I- CONSULTANT'S COMPENSATION
A. The method of payment for this "Best and Final Offer" CONTRACT is (payment by
installments as listed below). Total compensation for the services performed shall (be
the sum of $25,000) or (not exceed $28,750) plus approved adjustments. (This fee
includes an allowance of $3,750 for reimbursable exoenses, which in no event will ever
be more than actual cost up to $3,750.)
B. The CITY shall pay the CONSULTANT in installments based upon monthly progress
reports and detailed invoices submitted by the CONSULTANT subject to the following
limitations:
1. Preliminary design (20% plans), payments to the CONSULTANT shall not exceed 80%
of the total CONTRACT amount. The final payment of 20% will be paid upon delivery of
the final approval report.
15t Payment
Upon Receipt of Draft Report of Tasks 1,2 and 3 in the
amount of $5,000
2nd Payment
Upon Receipt of Draft Updated Report to include update or
changes to Tasks 1, 2 and 3. Workshop and Receipt of Task 4,
5 and 6 $5,000
3rd Payment
Upon Receipt of Draft of Task 7, 8 and 9
$5,000
4th Payment
Meeting/Presentation/Progress Report
$5,000
Final Payment of $5,000 upon receipt of Final Approved Report
2. Prior to approval of the final design documents, payments to the CONSULTANTS shall
not exceed 80% of the total CONTRACT amount. The final approval and payment will be
made within a reasonable period of time regardless of the Request for Proposal
construction schedule.
3. If the scope of work of this CONTRACT includes the preparation of studies, design
concepts, or other investigations, progress payments shall not exceed 80% of the total
CONTRACT amount prior to submittal of the final report deliverables. Final Payment of
20% will be paid upon delivery and acceptance of the FINAL REPORT approved by the
City.
4. Payment for reimbursable expenses shall be made during all phases based on actual
expenses. Receipts required for all expenses.
2
C. The CITY at its discretion may, by written notification, waive the above limitations.
One of more waivers of any covenant, term or condition of this
agreement by either party shall not be construed by the other party as
a waiver of a subsequent breach of the same covenant, term or
condition.
D. The CITY shall make payments to the CONSULTANT within thirty (30) days after
receipt of the progress report and detailed invoice.
E. Payment requests must be mailed to the following address for approval.:
Fred Russell, City Administrator- 530 Greene Street - Room 801 - Augusta, GA - 30911
SECTION IV - THE CITY'S RESPONSIBILITIES
A. The CITY has designated its Administrator to manage this project during the term of
this CONTRACT. The Administrator has the authority to administer this CONTRACT and
shall monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be directed to
the Administrator or his designee.
B. The CITY shall review submittals by the CONSULTANT and provide prompt response
to questions and rendering of decisions pertaining thereto, to minimize delay in the
progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised
concerning the progress of the CITY'S review of the work. The CONSULTANT agrees
that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work
shall not relieve CONSULTANT'S responsibility for errors or omissions of the
CONSUL TANT or its sub-consultant(s).
SECTION V - TERMINATION
The CITY, at its sole discretion, may terminate this CONTRACT for convenience or
abandon any portion of the Project for which services have not been performed by the
CONSULTANT, upon fourteen (14) days written notice delivered to CONSULTANT
personally or by certified mail at: C.H. Johnson Consulting, Inc - 6 East Monroe - Suite
500 - Chicago, IL 60603. Pursuant to Augusta-Richmond County Chapter 10 - Adopted
September 2, 1992.
Immediately after receiving such notice, the CONSULTANT shall discontinue advancing
the services under this CONTRACT and proceed to close said operations under this
. CONTRACT. The CONSULTANT shall appraise the services it has completed and
submit an appraisal to the CITY for evaluation. The CITY shall have the right to inspect
the Consultant's work to appraise the services completed.
CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents or work product generated by
the CONSULTANT under the CONTRACT, entirely or partially completed, together with
all unused materials supplied by the CITY.
In the event of such termination or abandonment, the CONSULTANT shall be paid for
services performed prior to receipt of said notice of termination including reimbursable
expenses then incurred.
3
If the remuneration scheduled hereunder is based upon a fixed fee or definitely
ascertainable sum, the portion of such sum payable shall be proportionate to the
percentage of services completed by the CONSULTANT based upon the scope of work
set forth in Exhibit A, and shall be agreed upon mutually by the CONSULTANT and the
CITY. However, in no event shall the fee exceed that set forth in Section III_of this
CONTRACT.
The CITY shall make final payment within sixty (60) days after the CONSULTANT has
delivered the last of the partially completed items.
In the event this CONTRACT is terminated, the CITY shall have the option of completing
the work, or entering into a CONTRACT with another party for the completion of the work
according to the provisions and agreements herein.
SECTION VI- SUPPLEMENTAL CONTRACT PROVISIONS
The supplemental contract provisions should include the Request for Proposal (06-140)
and all related documents to this CONTRACT hereto and incorporated herein by
reference as if fully set forth.
The CONSULTANT warrants that the person who is signing this CONTRACT on
behalf of the CONSULTANT is authorized to do so and to execute all other
documents necessary to carry out the terms of this CONTRACT
IN WITNESS WHEREOF, the parties hereto have executed this CONTRACT this day of
July 14, 2006.
CITY OF AUGUSTA, GEORGIA
CITY ADMINISTRATOR
CONSULTANT
Certified to be a true and ex~ct copy,
h-L/ C
~nkussell, City Administrator
Charles H. Johnson IV, President
Ref: Request for Proposal #06-140
Feasibility Study for Building and
Operating a Professional Level Drag Strip
4
NOTICE TO PROCEED
The CITY (Augusta, Georgia) engages the CONSULTANT (C.H. Johnson Consulting, Inc) to
perform professional services for a project known and described as a Feasibility Study for Building
and Operating a Professional Level Drag Strip, Request for Proposals (RFP) number 06-140.
Pursuant to the terms of the RFP and contract, you are here by notified to commence work at the
start of business on July 21, 2006. The CONSULTANT will complete its analysis in no more than
ten weeks of the "Notice to Proceed" date. In the event delays are experienced beyond the control
of the CONSULTANT, the schedule may be revised as mutually agreed upon by the CITY and the
CONSULTANT.
Unit Price: Total compensation for the services performed shall (be the sum of $25,000) or (not
exceed $28,750) plus approved adjustments. (This fee includes an allowance of $3,750 for
reimbursable expenses, which in no event will ever be more than actual cost up to $3,750.)
Description of Work Directive: The CONSLJL TANT shall perform the scope of work as described
in its submittal received in the City's Procurement Office. The Tasks listed below and in
accordance to RFP 06-140.
Task 1. Orientation and Data Review
Task 3. Trend and Industry Review
Task 5. Facilities Review
Task 7. Financial Projections
Task 9. Reports and Meetings
Task 2.Market Support For a Drag Strip
Task 4.Site Analysis
Task 6.Demand Projections
Task 8.Economic and Fiscal Impact Analysis
Authorization:
CITY ADMINISTRATOR
CONSULTANT
CertWied to be ('pOpy.
cert~ ~d e ac
~t\
Fred Russell, City Administrator
Date: "7 /; ~/v G
Charles H. Johnson IV, resident
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Date:
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