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HomeMy WebLinkAboutAugusta Recreation Dept. Augusta Richmond GA DOCUMENT NAME: A-U<j u'Sh:)o. "Recv-eo. -Hen ~t. DOCUMENT TYPE: GO nmc +- YEAR: ')J)1) () BOX NUMBER: C) '1 Lt51<t FILE NUMBER: NUMBER OF PAGES: 13 ,,!.. .r ,,:... ., OFFICE OF THE l'vIAYOR BOB YOUNG, MAYOR ROOM 806, MUNICIPAL BUILDING 530 GREENE STREET, AUGUSTA, GA 3091 i (706) 821-1831 - FAX (706) 821-1838 E-MAIL: MAYORYOUNG@CO.RICHMOND.GA.US November 1, 1999 The Honorable Jim Higdon, Commissioner Georgia Department of Community Affairs 60 Executive Park South, NE Atlanta, Georgia 30329-2231 Dear Commissioner Higdon: Enclosed is the following completed grant application form: Organization Grant Award Purpose Augusta Recreation Dept. $5,000 Installation of therapeutic whirlpool. Also, enclosed are the Final Payment Requests for Augusta-Richmond Opportunities Center, Inc. and Beulah Grove Community Resource Center. As always, we appreciate your continued assistance in the administration of these grant awards. ~ BobYou g,:C: Augusta, Georgia BY/mw A CITY OF CHARACTER r,l GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Jim Higdon COMMISSIONER Roy E. Barnes GOVERNOR December 3, 1999 Honorable Bob Young, Mayor Augusta-Richmond County 530 Greene Street Augusta, Georgia 30911 Dear Mayor Young: Enclosed are the first payment in the amount of $3,750 and a copy of the executed contract under Local Assistance Grant #00-C-L-600 to Augusta-Richmond County. Also enclosed is a Loca] Assistance Grant Request for Final Payment Form. This form must be completed and returned once you have completed your project and expended the full amount of the grant funds. Upon receipt of this form we will issue the final payment. Please also be aware that as the recipient of a Local Assistance Grant, you are now required under a new law effective January 1, 1999 to provide certain disclosure information to the State Auditor. Enclosed is an explanation of the new law along with a copy of the form that must be completed and sent to the Department of Audits and Accounts. Under the provisions of the new law, failure to file the required information with the State Auditor could result in a forfeiture of the grant and a mandatory return of the funds to the State. If you have any questions about these reporting requirements, please contact Edward Blaha, Deputy Director, Department of Audits and Accounts at (404) 651-5115. I am pleased that we were able to assist you with the funds provided. If you have any questions, please call Amy Hill at (404) 679-3154. JH/ja Enclosures eQUAL HOUSING ~ OPPORTUNITY L:J 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940 www.dca.state.ga.us An Equal Opportunity Employer * Recycled Paper -' ,r{. ., ., OFFICE OF THE CLERK OF COMMISSION Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Ocrk July 7, 1999 ]\I[r. Tom Beck, Director Augusta Recreation Department 2027 Lumpkin Road Augusta, Georgia 30906 RE: DCA Grant - Therapeutic Whirlpool Belle Terrace Swim Center Dear Tom: Enclosed is the application form from the Georgia Department of Community Affairs regarding the Local Assistance Grant awarded to your agency through the efforts of our local Legislative Delegation. Please complete the highlighted areas on the form and return promptly to my attention at the following address. Lena J. Bonner Clerk of Commission's Office Room 806 Municipal Building 530 Greene Street Augusta, Georgia 30911 Should you have any questions or need any additional information, please feel free to call. Very truly yours, ~tV Lena 1. Bonner, Clerk of Commission Enclosures: 530 Greene Street. Augusta. Georgia 309] ] . (706) 82] - ] 820 . Fax (706) 821-] 838 ~ . GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Jim Higdon COMMISSIONER Roy E. Barnes GOVERNOR June 1, 1999 Honorable Bob Young, Mayor Augusta-Richmond County Room 801 City-County Municipal Building Augusta, Georgia 30911 Dear Mayor Young: I am pleased to advise you that $5,000 in Local Assistance Grant funds for Augusta- Richmond County has been included in the Fiscal Year 2000 State Budget. A brief description of the purpose for the grant is included on the enclosed application form. To begin the paperwork necessary to receive this grant, please complete in detail the attached application form and return it to my office. Once we have received and approved the application, we will forward a contract to you. We are delighted to assist you with your community development activities. If you have questions, please contact Bobby Stevens at (404) 679-4943 or Amy Thompson at (404) 679- 3154. Thank you. JH:bsa Enclosure eQUAL HOUSING ~ OPPORTUNITY L:J 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231 · (404) 679-4940 www.dca.state.ga.us An Equal Opportunity Employer * Recycled Paper J OFFICE OF THE; MAYOR. BOB YOUNG; MAYOR ROOM 806, MUNICIPAL BUILDING 530 GREENE STREET, AUGUSTA, GA 30911 (706)821-1831 - FAX (706) 821-1838 E-MAIL: MAYORYOUNG@CO.RICHMOND.GA.US November 18, 1999 The Honorable Jim Higdon, Commissioner Georgia Department of Community Affairs 60 Executive Park South, N.E. Atlanta, Georgia 30329 Dear Commissioner Higdon: Enclosed is the executed DCA Agreement for the installation of a therapeutic whirlpool at Belle Terrace Swim Center- Augusta Recreation Department. As always, we appreciate your Department's continued assistance in the administration of Augusta's Grant Awards. Very truly yours, ~c; Bob Young Mayor A CITY OF CHARACTER il ;'. li~~3\ ;t,.r.~~ 1'!~~;loi! "..::p! GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS Jim Higdon COMMISSIONER Roy E. Barnes GOVERNOR / ~ November 10, 1999 Honorable Bob Young, Mayor Augusta-Richmond County 530 Greene Street Augusta, Georgia 30911 Dear Mayor Young: The attached contract when executed commits state funds in the amount of $5.000 for installation of a therapeutic whirlpool at Belle Terrace Swim Center - Augusta Recreation and Parks Department. I must call your attention to two provisions in this contract that based on advice from the Attorney General deserve your careful attention. The first deals with Sectarian Aid (Item 12) and relates to the prohibition in the Georgia Constitution against grants to any church, cult, religious denomination or sectarian institution. Should this grant fall into that category, I would ask that you consult with your local attorney. The second deals with grants to private entities and is covered in Exhibit A of this contact. Should this grant fall into that category, I again urge that you or your attorney carefully review this exhibit. If, after reviewing the agreement, you wish to proceed please execute it by signing and returning two copies to me. I will then sign for the Department and return a copy to you along with a check representing the first payment. The Department of Community Affairs is pleased to assist the General Assembly and Augusta- Richmond County in the administration of this grant. If YOll have any questions, please feel free to call me or either Amy Thompson at 404.679.3154 or Bobby Stevens at 404.679.4943. Sincerely, n:-fJi~ ~;gdOn Commissioner JH/ja Enclosure cc: Richmond County Legislative Delegation EaUAL HOUSING ~ OPPORTUNITY L.:.J 60 Executive Park South, N.E. · Atlanta, Georgia 30329-2231. (404) 679-4940 www.dca.state.ga.us An Equal Opportunity Employer @ Recycled Paper p~ i'~i' ( Grant No: OO-C-L-600 ,.? . /). . / -' STATE OF GEORGIA : /' COUNTY OF DEKALB STATE OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS AGREEMENT FOR GRANTING OF STATE FUNDS THIS AGREEMENT entered into this 9th day of November 1999. by and between the Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Augusta-Richmond County, a political subdivision of the State of Georgia (hereinafter referred to as the "Recipient"). WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and WHEREAS, mutual cooperation and assistance between the state and its political subdivisions is beneficial to the administration of programs to assist the citizens of the state; and WHEREAS. the Department is authorized by the provisions of a.c.G.A. 1350-8-8 to grant and administer public funds in furtherance of the public purposes specified therein: and WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and expend funds for the purposes set forth herein; NOW, THEREFORE. in consideration of the mutual covenants and warranties contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. the parties agree and covenant as follows: 1. Scope. of Project. The Department shall upon the terms and conditions contained herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $5.000 to be used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by reference and made a part of the Agreement. 2. Accountabilitv. The Recipient agrees to expend said funds solely in conformance with this Agreement and to account for said funds in accordance with generally accepted accounting principles. Any funds not expended for the purposes provided herein shall be returned to the Department. no later than completion of the project. 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the Department shall pay the Recipient in accordance with the follOwing payment schedule: $3.750 Within ten days of the Department's receipt of the executed Agreement. $1.250 Upon receipt by the Department of written certification of project completion in accordance with this Agreement. $5.000 Total Disbursement 4. Applicable Dates. The effective date of this Agreement is specified on page one. \ ^ ,. ~ Grant No. 00-C-L-600 Page 2 of 5 5. Conflicts of Interest. The Recipient warrants and represents that all of the officials. agents and employees of the Recipient have not violated any applicable federal. state or local conflict of interest laws. ordinances. rules or regulations, including but not limited to. a.C.G.A. 945-10-20 through 945-10-28 and O.C.G.A S36-67A(l). through S36-67A(4) and that the aforementioned parties . shall continuously comply with the same throughout the term of this Agreement. Additionally. the Recipient attests that all officials of the Recipient have certified the same. 6. Enforceable and Lee:ally Binding Act. The Recipient certifies that it is duly organized. validly existing and in good standing under the laws of the State of Georgia: that it has all the requisite power and authority to enter into this Agreement and to assume the responsibilities herein including the expenditure of funds: and that. all necessary actions have been and will be taken in conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable and legally binding acts of the Recipient. .. 7. Monitorine: and Auditine:. Upon request. the Recipient agrees to provide the Department with any information. documents and/or photographs the Department deems necessary to monitor performance of this Agreement.. The Recipient agrees to maintain proper and accurate books. records and accounts reflecting its administration of Agreement funds and compliance with all applicable laws. Such do'cumentation shall be retained for at least three years from the completion of said project and shall be made available to the Department upon request. The Recipient further agrees that an accounting of these funds shall be included in the next regularly scheduled audit or financial statement of the Recipient and any future audits or financial statements until all expenditures of Agreement funds have been accounted for. The Recipient acknowledges and agrees that any unresolved findings of the Department concerning expenditure of project funds. whether based on an audit report. financial statement. project completion report or independent investigation of the Department. shaH preclude the Recipient from applying for or receiving any further grants or other funds from the Department. 1,1ntil such findings are reso,lved to the sa~isfaction of the Department. 8. Open Meetine:s. The Recipient certifies that in approving this Agreement. it has complied with all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of Georgia Annotated. . 9. . No Agency or Partnership. Nothing herein nor any actions of the parties hereto or their agents or employees shaH create any agency relationship. partnership or joint venture. between the Department and the Recipient. The Department is not an agent or representative of the Recipient and the Recipient is not an agent or representative of the Department. The Recipient shall be solely responsible for performing any and all obligations under this Agreement. 10. Termination. The Department may terminate this Agreement. with or without cause, upon five business days written notice to the Recipient. If at the time of termination. any funds under this Agreement have not been disbursed to Recipient. said funds s~all be retained by the Department. 11. Satisfaction. In the event the Department determines. in its sole discretion. that the Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner;(ii) has failed to complete all or a portion 'of the actions required und~r the Agreement; (iii) has acted in any way contrary to the purposes for which the grant was awarded: or (iv) has violated any federal. state or local law. ordinance or regulation. the Recipient shall be required to return to the Department all funds disbursed under this Agreement, upon requ.est. f )_ -: Grant No. OO-C-L-600 Page 3 of 5 12. Sectarian Aid. (a). One of the constraints imposed by the Georgia Constitution on the implementation of grants through private parties is the prohibition against sectarian aid. In the words of the Constitution. "No money shall ever be taken from the public treasury. directly or indirectly. in aid of any church. sect, cult, or religious denomination or of any sectarian institution." Ga. Const.. Art. I. Sec. II. Par. VII. (b). The "Sectarian Aid" clause prohibits the performance of a public function through a contract for services by a religious organization. Bennett v. City oj LaGrange. 153 Ga. 428 (1922) (city may not engage Salvation Army to conduct welfare program). This is true even if the program is conducted neutrally. without reference to such beliefs and practices. 1988 Op. Att'y Gen. AU'y Gen. No. U88-6. (c). The words of this prohibition have their ordinary meanings. In Bennett. the Supreme Court indicated that "religious" connotes faith in God. 153 Ga. at 433. or. as the dictionary puts it. belief in the supernatural as creator and governor of the universe. The American Heritage Dictionary Second College Edition 1044 (1982). "The term 'church' is one of very comprehensive signification. and imports an organization for religious purposes. for the public worship of God." 153 Ga. at 433. "Sect", "cult" and "denomination" also relate to "a distinct organization." with "a common system of faith." "holding sentiments or doctrines" which distinguish it. "Institution" may have a similar meaning related to "organization." but may also mean a "custom. practice, relationship. or behavioral pattern of importance in the life of a community or society." The American Heritage Dictionary Second College Edition 666 (1982). In other words the grant recipients may not contract for services with any entity organized out of belief in God or other supernatural beings. It is a "comprehensive signification." 153 Ga. at 433. (d). Without limiting any other provision of this grant agreement. it is the responsibility of the Grant Recipient to comply with this prohibition and to conduct such factual inquiries as may be reasonably necessary to enforce it. and the Recipient's acceptance of the grant constitutes a promise to do so. No act or failure to act by DCA in regard to the submission will waive the requirement of compliance or prevent the State from asserting noncompliance. 13. Entire At:!reement. This Agreement constitutes the entire agreement among and between the parties. There are no representations, oral or otherwise. other than those expressly set forth herein. No amendment or modification of this Agreement shall be binding unless both parties have agreed to said modification in writing. [Executions on following page] ". r "" . Grant No. OO-C-L-600 Page 4 of 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. By: FOR THE DEPARTMENT OF COMMUNIlY AFFAIRS By: Attachments: Exhibit A. ~Scope of Services" ;; ., ~ . Grant No. OO-C-L-600 Page 5 of 5 EXHIBIT A The Local Assistance Grant shall be used by Augusta-Richmond County for installation of a therapeutic whirlpool at Belle Terrace Swim Center - Augusta Recreation and Parks Department. . If the preceding statement of purpose designates a private program or entity for accomplishing its purpose. the purpose must be accomplished through a contract for services by the named private entity. or the private entity that conducts the named program. If the appropriation specifies not only an implementing entity but also a use of funds by the entity. such as improvement of a facility. Grant Recipient must impose that use as a condition in the contract for services. The services must provide the Grant Recipient with a substantial benefit. . To illustrate. suppose the appropriation is for a grant for renovating the facility of an historical society. An appropriate implementation might be a contract for services in which the historical society promises that its historical displays will be open to the public during stated hours for a stated term. Or a grant for cataloging the society's papers might be implemented by a society promise to conduct public lectures at the Grant Recipient's own historical sites. These are illustrations only. . It is a responsibility of Grant Recipient to see that its undertaking is lawful and the return is substantial. No act or failure to act by DCA will waive the requirement of compliance or prevent the State from asserting noncompliance. :f. , (i ,. " ~ ;. Application for L~cal Assistance Grant Local Assistance Grants are made pursuant to O.C.G.A. ~50-8-8(a) which provides in pertinent part: "The department shall make grants to eligible recipients or qualified local governments, which grants are specified by amount, recipient, and purpose in an appropriation to the department" 1. R:::ipient identified by the General Assembly in Appropriations Act: Augusta-Richmond County 2. Amount appropriated by General Assembly: $5,000 3. Purpose of the Local Assistance Grant as specified by the General Assembly in the Appropriations Act: Installation of a therapeutic whirlpool at Bt<lle Terrace Swim Center - Augusta Recreation and Parks Department 4. Information Required by the Department of Community Affairs for Award: a. Please provide a detailed description of the project, location, type of work to be initiated, and for what purposes the funds awarded through this grant would be used. Attach additional pages if necessary. The project would provide all materials, equipment and labor necessary to complete the installation of a seven (2) seat therapeutic whirlpool at Belle Terrace Swim Center. A location map is attached. b. Please provide a budget for the proposed project, listing all revenues and expenditures. . Project Revenues. Project Expenditures $5.000.00 Local Assistance Grant Local Govt. Other Total . c. Provide expected project starr up and project completion dates: 8~ginning Dau Jan. - ..QL - 2000 Compktion Dau - t---, :~ . ,1. I..G rl~AAe€. 0"(. CGNTf~ SWI}1 BURKE COUNTY