HomeMy WebLinkAboutAir Monitoring - Augusta Area
Augusta Richmond GA
DOCUMENT NAME: Prir ((Ion ;+-OrlYL~ - A-uij0sh A-r~
DOCUMENT TYPE: COY1frCtL t
YEAR /9q (;
BOX NUMBER: 2-
FILE NUMBER: ) J 0 30
NUMBER OF PAGES:
/q
Georgia Department of Natural Resources
. I
Environmental Protection Division, Air Protection Branch
4244 International Parkway, Suite 120, Atlanta, Georgia 30354
404/363-7000
Lonice C. Barrett, Commissioner
Harold F. Reheis. Director
December 23, 1996
Mr. Drew Goins
Assistant Commissioner of Public Works
City of Augusta
Room 701, Municipal Bldg.
Augusta, GA 30911
Dear Mr. Goins:
Enclosed is the fully executed copy of the Contract for air monitoring for FY 1997 for
Augusta, Richmond County, Georgia.
Please reference contract number 773-790012 on all correspondence regarding this
contract.
If you have any questions or comments, please contact me at (404) 363-7004.
Sincerely,
~~~~~
Program Manager
Ambient Monitoring Program
RAB/sls
Enclosure
CONTRACT
with
CITY OF AUGUSTA
AIR MONITORING - AUGUST A AREA
THIS CONTRACT, entered into as of this 1st day of July, 1996 by and between the
Environmental Protection Division of the Department of Natural Resources, State of Georgia
(hereinafter called the "Division") and the City of Augusta (hereinafter called the "Contractor").
W IINESSEIH:
WHEREAS, the Division is acting pursuant to the laws of the Georgia Air Quality Control
Act, GA Laws as amended and GA Laws 1972, pp. 1015, 1055, 1058; and
WHEREAS, the Division desires to engage the Contractor to render certain technical
professional services hereafter described in connection with an understanding which is expected
to be partially fInanced under Section 105 of the Clean Air Act.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. Employment Of Contractor: The Division hereby agrees to engage the Contractor
and the Contractor hereby agrees to perform personally the services hereafter set forth in
connection with the Project of the Division under the Environmental Protection Agency Grant.
2. Scope Of Services: The Contractor shall do, perform and carry out personally,
in a satisfactory and proper manner, as determined by the Division, the following services:
Page 1 of 17
Augusta Contract
A. Take air samples at designated site location(s), use equipment which the
Contractor agrees to service and maintain as follows:
1. Site 1 - East Au~sta Middle School (Old Au~sta Sandbar Ferry
Junior Hi~h Schoon. Kentucky Avenue
1 - Hi~h Volume Air Sampler
Sample to be put on once every six (6) days, allowed to run 24 hours
and removed the next working day. At this time, the exposed sample
will be mailed to the Ambient Monitoring Program office.
Envelopes and stamps will be provided by the Division.
Samples will be taken in accordance with instructions provided in
Operator's Manual. Hi-vol fllters will be installed prior to every
sixth day sample date and removed the day following. Exposed
filters will be mailed to the Ambient Monitoring Program office in
postpaid envelopes provided. Operator will perform minor
maintenance as needed (Le., correct seven day timer settings and
complete motor exchanges semi-annually). Exchanged motors will
be returned to the Ambient Monitoring Program office using
designated mailing method.
Page 2 of 17
Augusta Contract
2. Site 2 - Medical Colle~e of Geor~ia Student Center Buildin~
Augusta.GA
2 - Hiih Volume Air Samplers
Sample to be put on once every six (6) days, allowed to run 24 hours
and removed the next working day. At this time, the exposed sample
will be mailed to the Ambient Monitoring Program office.
Envelopes and stamps will be provided by the Division.
NOTE: Handling of each sample and associated monitoring
procedures shall be done in an identical fashion.
Samples will be taken in accordance with instructions provided in
Operator's Manual. Hi-vol filters will be installed prior to every
sixth day sample date and removed the day following. Exposed
filters will be mailed to the Ambient Monitoring Program office in
postpaid envelopes provided. Operator will perform minor
maintenance as needed (i.e., correct seven day timer settings and
complete motor exchanges semi-annually). Exchanged motors will
be returned to the Ambient Monitoring Program office using
designated mailing method.
Page 3 of 17
Augusta Contract
3. Site 3 - Waste Water Treatment Plant. New Savannah Road
Au~sta. GA
1 - Hii:h Volume Air Sampler
Sample to be put on once every six (6) days, allowed to run 24 hours
and removed the next working day. At this time, the exposed sample
will be mailed to the Ambient Monitoring Program office.
Envelopes and stamps will ~ provided by the Division.
Samples will be taken in accordance with instructions provided in
Operator's Manual. Hi-vol fIlters will be installed prior to every
sixth day sample date and removed the day following. Exposed
fIlters will be mailed to the Ambient Monitoring Program office in
postpaid envelopes provided. Operator will perform minor
maintenance as needed (i.e., correct seven day timer settings and
complete motor exchanges semi-annually). Exchanged motors will
be returned to the Ambient Monitoring Program office using
designated mailing method.
Page 4 of 17
Augusta Contract
4. Site 4 - Bun~alow School. Bun~alow Road. AUillsta. GA
1 - PM-lO Monitor
Sample to be put on once every six (6) days, allowed to run 24 hours
and removed the next working day. At this time, the exposed sample
will be mailed to the Ambient Monitoring Program office.
Envelopes and stamps will be provided by the Division.
Samples will be taken in accordance with instructions provided in
Operator's Manual. PM-lO filters will be installed prior to every
sixth day sample date and removed the day following. Exposed
ftlters will be mailed to the Ambient Monitoring Program office in
postpaid envelopes provided. Operator will perform minor
maintenance as needed (i.e., correct seven day timer settings and
complete motor exchanges semi-annually). Exchanged motors will
be returned to the Ambient Monitoring Program office using
designated mailing method.
1 - Ozone Continuous Monitor
a. Service two (2) days per week for months March through
September and one (1) day per week for months October and
November. Perform zero and span checks at each visit. In
each month, during two (2) of these visits, perform a
Page 5 of 17
Augusta Contract
precision check in addition to the zero and span check.
Do not make precision checks in the same week nor in
consecurtive weeks. Check analyzer and recorder for proper
operation and documentation.
NOTE: Occasionally more frequent visits may be necessary
to insure valid data. and/or proper instrument operation. If
more frequent visits are needed to adequately handle a
particular situation, then a corresponding reduction in future
visits can be negotiated.
b. Perform minor maintenace as needed (i.e., maintain ink
supply, change chart paper, correct time and other items as
described by the Division).
c. Fill out log sheets and make necessary comments pertaining
to equipment operation.
d. On the fIrst visit after the 17th and last day of each month,
the accumulated data, charts, and log sheets shall be mailed
to the Ambient Monitoring Program office no later than fIve
(5) days after the 1st and 17th.
e. Notify the Ambient Monitoring Program personnel
immediately whenever there is equipment malfunction or
Page 6 of 17
Augusta Contract
excessively high pollutant concentrations (will be defmed in
Procedures Manual to be supplied by the Ambient Monitoring
Program).
5. Site 5 - Clara E. Jenkins School. Dan Bowles Road. Au~sta. GA
1 - Hi~h Volume Air Sampler
Sample to be put on once every six (6) days, allowed to run 24 hours
and removed the next working day. At this time, the exposed sample
will be mailed to the Ambient Monitoring Program office.
Envelopes and stamps will be provided by the Division.
Samples will be taken in accordance with instructions provided in
Operator's Manual. Hi-vol filters will be installed prior to every
sixth day sample date and removed the day following. Exposed
filters will be mailed to the Ambient Monitoring Program office in
postpaid envelopes provided. Operator will perform minor
maintenance as needed (Le., correct seven day timer settings and
complete motor exchanges semi-annually). Exchanged motors will
be returned to the Ambient Monitoring Program office using
designated mailing method.
Page 7 of 17
Augusta Contract
6. Site 6 - Reiional Youth Development Center
1820 New Savannah Road. AUiUsta. GA
1 - Sulfur Dioxide Continuous Monitor
a. Service one (1) day per week during calendar year 1995.
Perform zero and span check at each visit. In each month,
during two (2) of these visits, perform precision check in
addition to the zero and span check. Do not make precision
checks in the same week nor in consecutive weeks. Check
analyzer and recorder for proper operation and
documentation.
NOTE: Occasionally more frequent visits may be necessary
to insure valid data and/or proper instrument operation. If
more frequent visits are needed to adequately handle a
particular situation, then a corresponding reduction in future
visits can be negotiated.
b. Perform minor maintenance as needed (i.e., maintain ink
supply, change chart paper, correct time and other items as
directed by the Division).
c. Fill out log sheets and make necessary comments pertaining
to equipment operations.
Page 8 of 17
Augusta Contract
d. On the nrst visit after the 17th and end of each month, the
accumulated data', charts and log sheets shall be mailed to
the Ambient Monitoring Program office and received no
later than nve (5) days after the 1st and 17th day of each
month.
B. Procedures Manual and training shall be provided (0 the operator by the
Division to insure proper operation of all instrumentation and to clarify any misunderstandings
as it pertains to proper performance of the above outlined duties. This assistance will be
provided as soon as possible with additional assistance available as necessary.
C. Special Stipulations: Normally all air sampling will be conducted as
outlined in the Procedures Manual provided by the Division; however, in the event that air quality
deteriorates and ambient concentrations of the pollutant being sampled equal or exceed levels of
concern as shown in Attachment II material entitled Air Pollution Alert, Air Pollution Warning,
Air Pollution Emergency, then the operator will be expected to extend normal working hours as
necessary in order to maintain close surveillance of pollutant concentration and to keep the Air
Protection Branch apprised of changing conditions until such time as pollutant concentration
decreases to acceptable levels. The conditions are riot expected to occur, but in the event they do,
the operator will be expected to perform accordingly.
D. Reports and Tabul~tions ReQ.llired to be Submitted are as follows:
Sulfur Dioxide and Ozone Continuous Monitors on a semi-monthly basis
Page 9 of 17
Augusta Contract
(lst-16th; 17th-31st) with the data from this analyzer will be submitted to the Ambient
Monitoring Program with five (5) days after end of each month. Envelopes and stamps will be
provided by the Division.
3. Personnel:
A. The ~ontractor represents that he has, or will secure at his expense, all
personnel required in performing the services under this Contract. Such personnel shall not be
employees of or have any contractual relationship with the Division or any State Agency.
B. All the services required hereunder will be performed by the Contractor or
under his supervision, and all personnel engaged in the work shall be fully qualified and shall be
authorized under State and local law to perform such services.
C. None of the work or services covered by this contract shall be sulx:ontracted
without the prior written approval of the Division.
4. Data To Be Furnished To Contractor: All infonnation, data, reports, records and
maps as are existing, available and necessary for the carrying out of the work shall be furnished
to the Contractor without charge by the Division, and the Division shall cooperate with the
Contractor in every way possible in the carrying out of the planning work.
5. Time Of Performance: The services of the Contractor are to commence as soon
as practicable after the issuance of a notice to proceed by the Division and shall be undertaken and
completed in such sequence as to assure their expeditious completion in light of the purpose of
Page 10 of 17
Augusta Contract
this Contract, but in any event, all of the services r~quired hereunder shall be completed by June
30, 1997.
6. Compensation: Compensation for above Scope of Services including any
automobile mileage necessary to accomplish these services will be at the rate of $6,000.00 total.
The Contractor agrees to keep an itemized record of expenses which shall be open to inspection
by the Division or its authorized representative. Payment is to be made to the City of Augusta.
7. Method Of Payment: The Division shall pay to the Contractor the amount set forth
in Paragraph 6 which constitutes full and complete compensation for the Contractor's services
herein. Such sum will be paid in the following manner, in every case, subject to receipt of a
requisition or invoice for payment from the Contractor specifying that he has performed the work
under this Contract in conformance with the Contract and that he is entitled to receive the amount
requisitioned under the terms of the Contract.
Payment Quarterly Upon Invoice:
$1,750.00 for Quarter July - September, 1996
$1,750.00 for Quarter October - December, 1996
$1,250.00 for Quarter January - March, 1997
$1,250.00 for Quarter April - June, 1997
It is expressly understood and agreed that in no event will the total compensation and
reimbursement, if any, to be paid hereunder exceed the maximum sum of $6,000.00 per fiscal
year for all the services required herein.
Page 11 of 17
Augusta Contract
8. Tennination Of Contract For Causes: If, through any cause, the Contractor shall
fail to fulfill in timely and proper manner his obligations under this Contract, or if the Contractor
shall violate any of the covenants, agreements or, stipulations of this Contract, the Division shall
thereupon have the right to terminate this contract by giving written notice to the Contractor of
such termination and specifying the effective date thereof, at least five (5) days before the effective
date of such terminatiqn. In that event, all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs and reports prepared by the Contractor shall, at
the option of the Division, become the property of the Division and the Contractor shall be
entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other material.
The failure of the Division at any time to require performance by the' Contractor of any
provision hereof, shall in no way affect the right of the Division thereafter to enforce that same
provision or any part of the Contract, nor shall the failure of the Division to enforce any breach
of any provision hereof be taken or held to be a waiver of such provision, or as a waiver,
modification or recession of the Contract itself.
9. Tennination For Convenience Of Division: The Division may terminate this
Contract at any time by giving written notice to the Contractor of such termination and specifying
the effective date thereof at least 15 days before the effective date of such termination. In that
event, all finished or unfinished documents and other materials as described in Paragraph 8 above
shall, at the option of the Division, become its property. If the Contract is terminated by the
Page 12 of 17
Augusta Contract
Division as provided herein, the Contractor will be paid an amount which bears the same ratio to
the total compensation as the services actually performed bear to the total services of the
Contractor covered by this Contract, less payments of compensation previously made; provided,
however, that if less than 60 percent of the services covered by this Contract have been performed
upon the effective date of such termination the Contractor shall be reimbursed, in addition to the
above payment, for that portion of the actual out-of-pocket expenses, not otherwise reimbursed
. under this Contract, incurred by the Contractor during the Contract period which are directly
attributable to the uncompleted portion of the services covered by this Contract. If this Contract
is terminated due to the fault of the Contractor, Paragraph 8 hereof relative to termination shall
apply.
10. Chan~es: This Contract represents the sole and complete understanding of the
terms of this Contract between the parties hereto and may be amended, changed or modified only
by a written document signed by the parties hereto.
11. Assi~nabilitY: The Contractor shall not assign any interest in this Contract and
shall not transfer any interest in the same, whether by assignment or novation, without the prior
written consent of the Division thereto, provided, however, that claims for money due or to
become due to the Contractor from the Division under this Contract may be assigned to a bank,
trust company or other fmancial institution without such approval. Written notice of any such
assignment or transfer shall be furnished promptly to the Division.
Page 13 of 17
Augusta Contract
12. Interest Of Contractor: The Contractor covenants that he presently has no interest
and shall not acquire interest, direct or indirect, which would conflict in any manner or degree
with the performance required under this agreement. The Contractor further covenants that in the
performance of this agreement, no person having any such interest shall be employed or
contracted with.
13. Identification Of Documents: All reports, maps and other documents completed
as a part of this Contract other than documents exclusively for internal use within the Division,
shall carry the following notation on the front cover of a title page (or, in the case of maps, in the
same block) containing the name of the Division.
"The preparation of this report, map, document, etc.,
was financed in part through a grant from the U. S.
Environmental Protection Agency under the provisions
of Section 105 of the Clean Air Act",
together with the month and year the. document was prepared and credit being given to the
Environmental Protection Division of the Department of Natural Resources.
14. CoPyriiht: No reports, maps or other documents, produced in whole or in part
under this Contract, shall be the subject of an application for copyright by or on behalf of the
Contractor.
15. Proifess Reports: The Contractor shall submit brief monthly progress reports to
the Division. Such reports shall include, but not be limited to, the cumulative percentage of the
Page 14 of 17
Augusta Contract
overall task and major subtasks thereunder, identification of any delaying factors and a brief
statement of fmdings to the date of reporting and interim recommendations, if any, based thereon.
16. Conflicts Of Interest: The parties to this Contract certify that the provisions of law
prohibiting full and part-time appointive officials and employees of the State from engaging in
certain transactions affecting the State contained in a.C.G.A. Sections 45-10-20 through 45-10-
28 have not and will not be violated in any respect in regard to this Contract.
17. Assi~ent: This Contract and the proceeds of this Contract may not be assigned,
except with the prior written consent of the Director of the Environmental Protection Division.
18. Non Profit: If the Contractor is a nonprofit contractor as defined in Subsection (1)
(b) GA Laws 1976, p. 1414, as amended, then the Contractor agrees to comply with the
provisions of said Act, and in particular the requirements of Section 3 thereof, and with such
further instructions and requirements as the State of Georgia may subsequently require in the
implementation of said Act.
19. General Conditions: All covenants, agreements and stipulations in Part 30
Appendix A or Subchapter B, Title 40, Code of Federal Regulations, a copy of which is attached.
are incorporated herein by reference. The parties acknowledge having read those general grant
conditions and intend that all those covenants, agreements and stipulations between the U.S.
Environmental Protection Agency and the Division are applicable to and enforceable against the
Contractor.
20. Receipt Of Funds: That the Contractor agrees that as a condition to the receipt of
Page 15 of 17
Augusta Contract
funds provided herein, and in consideration of other benefits to be derived here from Contractor
covenants that it will have an organization-wide audit made by an independent accounting firm
for fiscal years which begin after December 31, 1984, in accordance with requirements,
regulations, and exceptions prescribed under the Single Audit Act of 1984, 31 U. S. C. Section
7501 ~., and in accordance with generally accepted government auditing standards.
Further, Contractor agrees to provide one copy of any audit report so performed to the
Division within 180 days following each audit period and as soon as such report is available to
Contractor. All records and financial statements as may be necessary to verify the proper
accounting of federally financed programs shall be made available to the Division or its agents
upon reasonable notice.
21. Applicable Law: This Contract and all rights, privileges and responsibilities shall
be interpreted and construed according to the laws of the State of Georgia.
22. Provision: The Contractor agrees to comply with the provisions outlined in
"Standard Contract, Appendix 1" attached.
23. Drui Free Worl\place: A drug free workplace will be provided for the Contractor's
employees during the performance of this contract; Any subcontractor hired will supply written
certification stating: "As part of the subcontracting agreement with (Contractor), we
(Subcontractor) certify to the contractor that a drug free workplace will be provided for our
employees during the performance of this contract pursuant to paragraph 7 of subsection B of
Code Section 50-24-3. "
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Augusta Contract
IN WITNESS WHEREOF, The Division and the Contractor have executed this Contract
to be given effect as of the date fIrst above written.
ATTEST:
Environmental Protection Division
Department of Natura! Resources
J
~EJUNTYr GEORGIA
H ~ DEC. 16. 1997
B~ ilL
Harold F. Reheis, Director
ATTEST:
City of Augusta
&/lJwrt/~
I rk
BY:
YJa-.57< /J >7J<92~
NDfaf"Y
Notary PlIO/ie, Columbia County GIorgIa
My Comm~ Explnle June 21, 1998
Page 17 of 17
STANDARD CONTRACT APPENDIX 1
(CONTRACT WITH CITY OF AUGUSTA)
Federal Requirements for EPD Contractors re:
Disadvantaged Business Enterprise Purchasing and Contracting
(MBE/WBE)
Each of the Division's Grants from U.S. EPA has a specific mandate, established by Congress,
that formalized the requirements for offering opportunities to minority and women business enterprises.
A copy of the grant conditions and Federal regulations applicable to this Contract are provided to each
EPD Contractor and are a part of this Agreement.
The Division is committed to a goal of awarding a minimum of 8% (6% to Minority and 2% to
Women Businesses) of it's contracts to Disadvantaged Business Enterprises, which includes historically
black colleges and women's institution as well as private companies and organizations.
By inclusion of this Appendix, this requirement is made a condition of this contract and any
subcontract to this Contract. The Contractor (City of Augusta) is required to comply with these conditions,
including specifically the six Affirmative steps (as listed below) and outlined in the Federal regulations (40
CFR, part 33.240).
The Contractor agrees to include in its bid documents this 6% and 2% "Fair Share" percentage.
To evaluate compliance with the "Fair Share" policy, the Contractor agrees to comply with the
following six affirmative steps as appropriate:
1. Including qualified minority and women's businesses on solicitation lists;
2. Assuring that minority and women's businesses are solicited whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into small tasks or quantities to permit
maximum participation of minority and women's businesses;
4. Establishing delivery schedules. where the requirements of the work permit, which will encourage
participation by minority and women's businesses;
5. Using the services and assistance of the U.S. Small Business Administration and the Office of
Minority Business Enterprise of the U.S. Department of Commerce;
6. Requiring each party to a subagreement to take the affirmative steps outlined in paragraphs
through 5 of this section.
The documentation of the six steps must be detailed for review by EPD and U.S. EPA and should
document the efforts taken such as; the name and address of MBE's/WBE's solicited, if advertised in
newspaper show proof and indicate name of paper.
The Contractor is required to submit quarterly reports of total contract expenditures to the Division.
which includes a separate total for MBE/WBE utilization.