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Home My WebLink About AMENDMENT FOR MESSERLY DESIGN GROUP OF $413,244 110119MESSERLY D E S I G N GROUP, LLC. Mr. D. Allen Saxon, Jr. May 28, 2010 Assistant Director, Wastewater PN 80130 Augusta Utilities Department SL #38877 360 Bay Street, Suite 180 Augusta, GA 30901 Reference: Professional Services — Cost to Complete Budget J. B. Messerly WPCP — 2003 Master Plan — Implementation Phase I Dear Mr. Saxon, We have completed our evaluation of the cost to complete the professional services on the reference project. These costs are summarized below in tabular form and represent our best estimate of the additional work required to complete the project based on the scheduled final completion date of June 28, 2010. The attached worksheet shows the costs -to -date and the estimated cost to complete each task. This represents an increase in our contract amount of $413,244.00. Approximately $200,000 of this addition is based on additional services related to taking over services formerly provided by CH2M (Program Mgr) since January 2010 when their contract expired. The details of each task are included in the attached work sheet with notes of explanation of each increase. The proposed changes are summarized below: Current Proposed Base Engineering Contract Project management & Coordination $ 479,343 $ 479,343 Preliminary Design $ 518,290 $ 518,290 Detailed Design $1,539,624 $1,539,624 Construction Administration Services $1,995,408 $2,300,685 Project Completion $ 443,267 $ 481,383 Supplemental Services $ 940,808 $ 946,172 Total Original Contract $5,916,740 $6,265,497 Additional Supplemental Services $1,092,683 $1,272,286 Project Insurance $ 115,117 Total Contract with Additional Services $7,124,539 $7,537,783 360 Bay Street, Suite 435 • Augusta, Georgia • 30901 • 706.828.8886. 706.828.7957 (fax) James B. Messerly WPCP: 2003 Master Plan Implementation Phase I - Cost to Complete Summary Project # 80130 Through 4/25/2010 Contract Cost to Date cost to complete Total Cost Remaining Notes 100 Project Management & Coordination $ 479,343.00 $ 479,34100 $ - $ 479,343.00 $ - 200 Preliminary Design $ 518,290.00 $ 518,290.00 $ - $ 518,290.00 $ - 300 Detailed Design (less task 325) $ 1,539,624.00 $ 1,539,624.00 $ - $ 1,539,624.00 $ (0.00) 400 Bidding Phase Services $ - 500 Construction Administration Office Services $ 1,995,407.55 $ 2,300,684.88 504 Project Management & Coordination $ 479,343.00 $ 635,158.52 $ 54,778.00 $ 689,936.52 $ (210,593.52) 1 505 Submittal Review $ 629,825.81 $ 776,283.35 $ 11,296.00 $ 787,579.35 $ (157,753.54) 2 506 Contractor RFl $ 555,570.33 $ 520,559.19 $ 10,178.00 $ 530,737.19 $ 24,833.14 3 508 Construction Contract Modifications $ 103,937.43 $ 48,609.33 $ 41,108.00 $ 89,717.33 $ 14,220.10 4 509 Construction Progress Site Meetings $ 270,361.06 $ 184,160.49 $ 18,554.00 $ 202,714.49 $ 67,646.57 5 600 Project Completion $ 443,266.72 $ 481,383.33 601 Substantial Competion Inspection & Punch $ 84,235.01 $ 73,260.87 $ 10,974.14 $ 84,235.01 $ - 602 Final Completion Inspection $ 13,909.37 $ - $ 13,909.37 $ 13,909.37 $ - 603 Construction Record Drawings $ 56,816.45 $ - $ 56,816.45 $ 56,816.45 $ - 604 Project Closeout $ 12,606.04 $ - $ 12,606.04 $ 12,606.04 $ - 605 Operation Manual $ 112,572.93 $ 33,992.00 $ 108,581.00 $ 142,573.00 $ (30,000.07) 6 606 Plant Start-up Assistance $ 35,692.80 $ - $ 35,692.80 $ 35,692.80 $ - 607 Manufacturers Equipment Training $ 9,734.40 $ - $ - $ - $ 9,734.40 7 608 WPCP Commissioning $ 57,930.50 $ 67,781.44 $ 8,000.00 $ 75,781.44 $ (17,850.94) 609 Process Control Training $ 39,354.02 $ 2,136.00 $ 37,218.02 $ 39,354.02 $ - 610 Warranity Inspection $ 20,415.20 $ - $ 20,415.20 $ 20,415.20 $ - 700 Supplemental Services $ 940,808.00 $ 946,171.87 701 Gas Utilization Study Review $ - $ 5,363.87 $ - $ 5,363.87 702 Odor Control Design $ 482,930.00 $ 482,930.00 $ - $ 482,930.00 705 Mechanical Quality Assurance $ 81,150.00 $ - $ 81,150.00 $ 81,150.00 $ - 706 Additional Aeration Design $ 376,728.00 $ 376,728.00 $ - $ 376,728.00 Additional Scope $ 1,092,682.81 $ 1,335,339.95 708 Lift Station $ 79,270.00 $ 79,270.00 $ - $ 79,270.00 $ - 709 Barscreen /Headworks Improvements $ 31,260.00 $ 31,260.00 $ - $ 31,260.00 $ - 710 Grit Classification/Redesign $ 22,460.00 $ 22,460.00 $ - $ 22,460.00 $ - 711 Solids Processing Area Redesign $ 16,320.00 $ 16,320.00 $ - $ 16,320.00 $ 712 Abandon North A.B. Analysis $ 8,270.00 $ 8,270.00 $ - $ 8,270.00 $ - 714 Additional Generator Design $ 40,254.00 $ 40,254.00 $ - $ 40,254.00 $ - 716 Coordination with CM©R $ 264,061.55 $ 264,061.55 $ - $ 264,061.55 $ - 315 / 71 HMI Additions $ 202,421.41 $ 241,608.00 $ 23,868.00 $ 265,478.00 $ (63,054.59) 8 718 CN Forcemain Odor Control $ 61,211.60 $ 90,963.51 $ - $ 90,963.51 719 VE Redesign $ 280,504.00 $ 280,504.00 $ - $ 280,504.00 $ - 720 North A.B. Deep Foundation $ 36,650.25 $ 36,701.52 $ - $ 36,701.52 9 Subcontractor MAU $ 53,749.62 $ 46,000.00 $ 99,749.62 $ (99,749.62) 9 10 Subcontractor Khafra $ 25,571.70 $ 24,000.00 $ 49,571.70 $ (49,571.70) 9 721 South A.B. Reconfiguration $ 50,000.00 $ 50,478.05 $ - $ 50,478.05 $ - Professional Services Total $ 7,009,422.07 $ 6,985,692.01 $ 615,145.02 $ 7,600,837.03 $ (449,085.18) Project Insurance $ 115,117.20 $ 119,777.01 $ - $ 119,777.01 $ - 8 $ 7,124,539,27 $ 7,105,469.02 $ 615,145.02 $ 7,720,614.04 $ (449,085.18) 1 Significantly more time was required for Steve Behrend on the project. We originally did not anticipate staffing the project with a resident engineer, with these services being provided by CH2M Hill but it became apparent that he would be needed on the project almost full time. Waive Pittman, SL King has spent more time on project coordinating the I &C efforts by Tegron If addition, for Task 504, since January we have taken on additional responsibilities of formerly performed by CH (Program Mgr), Steve Behrend averaged 75 hours per month. before January and now averages more than 82 hours per month For Task 509 (meetings) Steve averaged 18 hours per month before January 2010 and 24 hours per month since. 2 The numbers of submittals on the project exceeded the number enumerated in the MDG Work Plan for the project resulting in additional review time. The project Work Plan originally included 400 submittals. To date over 570 submittals have been processed including 56 resubmittals. 3 The number of RFI for the project were less than estimated and resulted in less time required for review and the savings shown 4 The cost to complete on this task includes the preparation of bidding documents for a separate paving project to be performed outside the existing CMAR on the project 5 The number of hours required for project meetings has been less than those originally estimated resulting in the savings shown 6 The additional cost shown includes additional work on the Operations and Maintenance (O &M) Manual for the project to include the entire process for the plant. The original O&M Manual was to include only those process elements included in the design for the project. 7 Cost for this task has been included in other tasks on the project resulting in the savings shown 8 This additional expense has not been included in the cost to complete 9 At the request of the Utilities Department, the cost of the services of Dwight Hobbs and Paul Nesmith were to be added to our scope on the project These services were formerly provided by CH2M Hill under their Program management Contract which expired in December 2010. Please contact us if you have any questions or comments. Ve truly yours, M i e 1 1 ign G I up, LLC if . F ek7E. Project Mana - r MEF /ecc Enclosure Approved by: Date: S /Z(1 l a pA Y : David S. Copenha er, Mayor 564110 4 :� r ' ' l r/ %' / Date: 4?//e Attest: / /i f/� � � / Y r 6f ll4fL Lena J. Bo -r, Clerk of Commission 2 of 2 360 Bay Street, Suite 435 • Augusta, Georgia • 30901 • 706.828.8886 • 706.828.7957 (fax)