HomeMy WebLinkAboutAnnual Financial Statements
Augusta Richmond GA
DOCUMENT NAME: 0.J') n \JIA..\ f i () Ou') C i cJ Sf0.l' tVhe..-y\fS
DOCUMENT TYPE: 'Bu6~t
YEAR: } 0 0 q
BOX NUMBER: } ?-
FILE NUMBER: ) 5? q 3
NUMBER OF PAGES: / L/ t
I
I
1
1
I
I
I
I
I
I
1
I
I
I
I
I
I
I
I
J.J.,::H:- / <5 ;) <1 ~
AUGUSTA, GEORGIA
Annual Financial Statements
December 31,1999
I
I
I
1
I
I
1
I
I
1
I
1
I
1
I
I
I
I
I
AUGUST A, GEORGIA
Table of Contents
Report of Independent Certified_~blic Accountants
General-Purpose Financial Statements:
Combined Balance Sheet - All Fund Types, Account Groups and Discretely Presented
Component Unit
Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental
Fund Types, Expendable Trust Funds and Discretely Presented Component Unit
Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget (GAAP
Basis) and Actual - General, Special Revenue, Debt Service and Capital Projects Fund Types
Combined Statement of Revenues, Expenses and Changes in Retained Eamings/Fund Balances -
AU Proprietary Fund Types and Similar Trust Funds
Combined Statement of Cash Flows - All Proprietary Fund Types and Nonexpendable Trust Funds
Pension Trust Funds - Statements of Plan Net Assets
Pension Trust Funds - Statements of Changes in Plan Net Assets
Notes to Financial Statements
Pension Plan Required Supplementary Information
Combining and Individual Fund Financial Statements:
General Fund
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Ftmd Balances (Deficits)
General Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Canal Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
State Grants Fund: .
Statement of Revenues, Expenditures and Changes in Fund.Balance (Deficit) - Budget (GAAP
Basis) and Actual
Port Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Page
3
7
9
11
12
13
14
16
43
53
54
55
56
57
58
59
Local Law Enforcement Block Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficits)
Urban Services District Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Emergency Telephone System Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget (GAAP
Basis) and Actual
Capital Outlay Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Law Enforcement Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Fire Protection Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual .
Occupational Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit)-
Budget (GAAP Basis) and Actual
Special Assessment Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Promotionlrourism Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Housing and Neighborhood Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Urban Development Action Grant Fund (UDAG):
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Downtown Development Authority Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
State Capital Grants Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Page
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
60
63
67
70
71
72
73
74
75
76
77
78
79
80
81
I
I
I
I
I
I.
I
I
I
I
I
I
I
I
I
I
I
I
I
Law Library Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
5% Crime Victim's Assistance Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Supplemental Juvenile Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Building Inspection Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance (Deficit) - Budget
(GAAP Basis) and Actual
Weed and Seed Federal Grant Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Debt Service Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Urban Debt Service Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual . .
Capital Proiects Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Community Development Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP
Basis) and Actual
Special Sales Tax Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual .
. Special Sales Tax Phase II Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Special Sales Tax Phase ill Fund:
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis)
and Actual
Entemrise Funds
Combining Balance Sheet
Page
82
83
84
85
86
89
90
91
92
95
97
99
100
101
102
105
Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
Combining Statement of Cash Flows
Internal Service Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits)
Combining Statement of Cash Flows
Trust and Agencv Funds
Combining Balance Sheet
Agency Funds
C~mbining Statement of Changes in Assets and Liabilities
Expendable Trust Funds
Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Deficit)
Nonexoendable Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances
Pension Trust Funds
Combining Statement of Revenues, Expenses and Changes in Fund Balances
Nonexpendable Trust Funds
Combining Statement of Cash Flows
Compliance Section:
Report ofIndependent Certified Public Accountants on Schedule of Expenditures of Federal Awards
Schedule of Expenditures of Federal Awards
Notes to Schedule of Expenditures of Federal Awards
Summary Schedule of Prior Audit Findings
Report of Independent Certified Public Accountants on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With
Government Auditing Standards
Report ofIndependent Certified Public Accountants on Compliance with Requirements Applicable
to Each Major Program and Internal Control over Compliance in Accordance with OMB Circular
A-133
Schedule of Findings
I
Page
109
I
III
I
115
I
I
117
119
I
121
]23
I
I
I
125
126
I
I
I
127
128
I
131
I
I
132
133
134
I
135
I
137
I
I
139
I
I
I
I
I
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
I
Augusta-Richmond County Commission
Augusta, Georgia
I
We have audited the accompanying general-purpose fmancial statements of Augusta, Georgia as of and for the year
ended December 31, 1999, as listed in the table of contents. These general-purpos~ financial statements are the
responsibility of the Government's management. Our responsibility is to express an opinion on these general-purpose
financial statements based on our au.dit. We did not audit the financial statements of the Richmond County Department
of Health, which represents 100 percent of the assets and revenues of the discretely-presented component unit column.
Those financial statements were audited by other auditors whose report has been furnished to us, and our opinion,
insofar as it relates to the amounts included for the Richmond County Department of Health, is based on the report of the
other auditors.
I
I
I
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-
purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the general-purpose financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well as evaluating the overall general-
purpose fmancial statement presentation, We believe that our audit provides a reasonable basis for our opinion.
I
I
In our opinion, based on our. audit and the report of other auditors, the general-purpose financial statements referred
to above present fairly, in all material respects, the financial position of Augusta, Georgia as of December 31, 1999, and
the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year
then ended in conformity with generally accepted accounting principles,
I
I
I
In accordance with Government Auditing Standards, we have also issued our report dated July 31, 2000, on our
consideration of the Government's internal control over fmancial reporting and our t~sts ofits compliance with certain
provisions of laws, regulations, contracts and grants.
I
Our audit was conducted for the purpose of forming an opinion on the general-purpose financial statements taken as
a whole. The combining and individual fund financial statements listed in the table of contents are presented for
purposes of additional analysis and are not a required part of the general-purpose fmancial statements of Augusta,
Georgia. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose
financial statements and, in our opinion, is fairly presented in all material respects in relation to the general-purpose
financial statements taken as a whole.
I
~, ~j..1~, l ~.fJ.
I
Augusta, Georgia
July 31,2000
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
General-Purpose Financial Statements
2
I
1
I
1
I. Proprietary Fiduciary Totals Totals
Fund Types Fund Tvpe Account Groups (Memorandum (Memorandum Only)
General General Only)
I Internal Trust and Fixed Long-tenn Primary Component
Enterorise Service Agency Assets Debt Government Unit 1999 1998
$ 21,327,326 $ 1.363.996 $ 16,523,606 $ $ - $134,245,376 $1,900,345 $136,145,721 $126,892,718
I 1,280,982 89,651,121 90,932,103 90,932,103 89,125,168
1 12,657,104 15,693,676 15,693,676 12,813.747
5,350,423 10,259,868 48,004 10,307,872 5,709,592
148.608 765,579 1,360,759 1,360,759 199,143
I 4,499,442 4,499,442 4.473,985
203,932 5.059,177 9,870,720 766,806 10,637.526 6,030.941
1.021,145 1,021.145 895,468
1 1.600,986 1,693,408 1,693.408 1.793,018
I 12,329,132 12,473,114 12,473,114 86.301
1,271,966 1,271.966 1,219,371
I 31.796,810 31,796.810 31,796,810 46.140,609
2.326,961
151,690
1,858,636 2.378,439 2,378.439 1,931,427
I 343,625 343,625 343.625
975,095 975,095 975,095 975,095
I 426,805 426,805 426,805 14,899,517
195,610,580 151,999 176,301,359 372,063,938 3,497,083 375,561,021 345,515,764
931,396 500,000 20,462,163 677,494 21,139,657 1,358,201
1 1,271.455 1,271,455 1,271,455 1,237,499
1,625,544 1,625,544 1,625,544 1,622,109
I 3,422,973 3,422,973 3,422;973 3,186,286
I 28,4 I 0,784 . 28,410.784 438,512 28,849,296 26.184,421
$263,433.483 $18,904.304 $121.416,130 $176.301.359 $31,833,757 $746,499.208 $7,328.244 $753,827.452 $694.769.031
I
I
4 Continued on the foHowing page.
I
I
I
I
I Proprietary Fiduciary Totals Totals
Pund Types Fund Type Account Groups (Memorandum (Memorandum On Iv)
General General Only)
I Internal Trust and Fixed Long-term Primary Component
Enterprise Service Agency Assets Debt Govemment Unit 1999 1998
$ 1,668,393 $ 1,407,716 $ 958 $ $ . $ 6,554,020 $ 613,930 $ 7,167,950 $ 7,947,407
I 974,851 1,167,777 1,167,777 1,574,020
7,743,297 7,743,297 475,669 8,218,966 4,172,751
5,164,873 1,561,458 2,895,732 20,888,968 643,237 21,532,205 16,257,718
I 603,834 24,707 2,981,572 5,353,469 438,512 5,791,981 4,499,412
.917,500 917,500 515,669
1,088,870 1,088,870 1,088,870 989,616
I 31,104
4,662 4,662 4,662 5,926
1,215,000 1,215,000 1,215,000 1,190,000
I 57,700 57,700 57,700 52,167
12,657,104 12,657,104 12,657,104 10,370,525
11,820,430 11,820,430 10,501.324
"llIlII 1,588,068 15,810,034 2,805,000 20,203,]02 20,203,102 5,835,000
65,622,363 11,000,893 76,623,256 76,623,256 79,665,352
20,032,135 1,736,313 21,768,448 21,768,448 21,125,876
I 5,054,430 5,054,430 5,054,430 3,017,458
8,255,549 8,255,549 8,255 549 4,668,823
6,517 ,464 6,517 ,464 6,517 ,464 5,637.158
104.538.213 18,803,915 23.297.091 31.833,757 207,891.046 2,171,348 210.062.394 178,057,306
I 64,976.845 64,976,845 64,976,845 63,942,849
176,301,359 176,301,359 3,497.083 179,798,442 163,969,692
I 390,234 390,234 390,234 1,735,377
93,528,191 100,389 93,628,580 93,628,580 87,131,200
I 9,776,358 9,776,358 21,529,379
55,733,702 55,733-,702 64,870,876
905,586 905,586 905,586 2,865,358
1,113,567 1,113,567 941,136
I 97,213,453 97,213,453 97,213,453 94,909,336
2,526,173 2,526,173 2,351,486
244,833 244,833 244,833
I 5,750,000 5,750,000 4,955,061
30,047,472 30,047,472 28,794,521
1.659,813 1,659,813
I 158.895.270 100.389 98,119,039 176,301.359 538.608.1 62 5.156.896 543.765.058 516,711.725
$263,433,483 $18,904,304 $121.416,130 $176.301.359 $31,833,757 $746,499.208 $7.328.244 $753,827.452 $694.769.031
I
6
AUGUSTA, GEORGIA
I
I
I
I
I
I
I
I
I
I
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - All Governmental Fund Types, Expendable Trust Funds and
Discretely Presented Component Unit
Year Ended December 31,1999
Governmental Fund Tvoes
Special Debt Capital
General Revenue Service Proiects
REVENUES
Taxes $55,873,456 $ 29,454,957 $1,387,997 $25,053,136
Licenses and permits 2,333,684 1,673,930
Use of money and property 2,661,519 553,304 190,290 2,974,690
Charges for services 12,762,105 2,329,557 14,500 634
Fines and fees 8,980,633 448,463
Intergovernmental 3,043,802 4,535,406 1,439,261
Contributions and donations 7,553
Sale of property
Other 363,281 524,629
Total revenues 86,018.480 39.527,799 1,592.787 29.467.721
EXPENDITURES
General government 18,417,415 1,143,933
Judicial 7,841,920 128,330
Public safety 34,233,011 14,471,677 20,550
Public works 6,077,77] 5,612,269 2,171,174
Health and welfare 4,223,130 40 1,874,065
Culture and recreation 9,317,861 305,145 284,439
Housing and development 1,005,496 8,688,450
Debt service 2,014,322 2,192,309 1,356,100
Capital outlay 2,352,218 5,019,666 26,193,805
Other
Total expenditures 85,483,144 37,561.819 1,356,100 30.544,033
Excess of revenues over (under) expenditures 535,336 1,965,980 236,687 (1,076,312)
OTHER FINANCING SOURCES (USES)
Capital leases
Operating transfers in 4,404,927 8,467,790
Operating transfers out (2,21 1.983) ( 1 0,490,270) ( 765,237)
Excess of revenues over (under) expenditures
and other financing sources (uses) 2,728,280 (56.500) 236,687 (1.841.549)
Fund balances, beginning of year, as previously stated 26,707,124 9,116,068 3,186,286 65,115,709
Prior period adjustments
Fund balances, beginning of year, as restated 26.707,124 9,116.068 3,186,286 65,1 15,709
Fund balances, end of year $29,435,404 $ 9.059.568 $3,422.973 $63,274,160
~
See notes to fmancial statements.
I
I
I
I
I
I
I
I
7
AUGUSTA, GEORGIA
Combined Statement of Revenues, Expenditures and Changes in Fund Balances-
Budget (GAAP Basis) and Actual- General, Special Revenue,
Debt Service and Capital Projects Fund Types
Year Ended December 31,1999
General Special Revenue
Variance Variance
Favorable Favorable.
Budget Actual (Unfavorable ) Budget Actual (Unfavorable )
REVENUES
Taxes $ 55,295,823 $55,873,456 $ 577,633 $ 28,728,533 $ 29,454,957 $ 726,424
Licenses and permits 1,150,500 2,333,684 1,183,184 2,796,063 1,673,930 (1,122,133)
Use of money and property 1,945,655 2,661,519 715,864 210,850 553,304 342,454
Charges for services 15,061,990 12,762,105 ( 2,299,885) 3,704,900 2,329,557 (1,375,343)
Fines and fees 6,481,162 8,980,633 2,499,471 199,419 448,463 249,044
Intergovernmental 3,634,780 3,043,802 ( 590,978) 12,413,560 4,535,406 (7,878,154)
Contributions and donations 7,553 7,553
Other 70,456 363,281 292.825 98.635 524,629 425.994
Total revenues 83,640,366 86,018,480 2,378.114 48,151.960 39.527.799 (8,624,161)
EXPENDITURES
General government 17,478,948 18,417,415 ( 938,467) 1,072,372 1,143,933 ( 71,561)
Judicial 7,944,064 7,841,920 102,144 189,419 128,330 61,089
Public safety 38,016,734 34,233,011 3,783,723 18,461,487 14,471,677 3,989,810
Public works 5,958,879 6,077,771 ( 118,892) 6,310,257 5,612,269 697,988
Health and welfare 4,241,778 4,223,130 18,648 40 40)
Culture and recreation 9,564,152 9,317,861 246,291 518,464 305,145 213,319
Housing and development 1,357,161 1,005,496 351,665 14,054,860 8,688,450 5,366410
Debt service 1,621,715 2,014,322 ( 392,607) 2,686,332 2,192,309 494,023
Capital outlay 1 ,264,564 2.3 52.218 ( 1,087,654) 6.433.944 5.019.666 1,414.278
Total expenditures 87.447.995 85.483.144 1.964.851 49.727.135 37,56L819 12.165,316
Excess of revenues over
(under) expenditures ( 3,807,629) 535,336 4,342,965 ( 1,575,175) 1,965,980 3,541,155
OTHER FINANCING SOURCES (USES)
Bond proceeds
Operating transfers in
Operating transfers out
Excess of revenues over
(under) expenditures and
other financing sources
(uses)
36,561,958 4,404,927 (32,157,031)
(34.459,772) (2.211,983) 32.247,789
3,096,215
7,893,311 8,467,790
00,719.799) 00.490,270)
(3,096,215)
574,479
229,529
$ 1.248.948
$( 1.305.448) ( 56,500)
2.728.280 $ 4.433.723
$( 1,705,443)
Fund balances, beginning of year
26,707.124
9.116.068
Fund balances, end of year
$29.435.404
$ 9.059.568
See notes to fmancial statements.
9
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
I Combined Statement of Cash Flows -
I All Proprietary Fund Types and Nonexpendable Trust Funds
Year Ended December 31, 1999
I Fiduciary Totals
Proprietary Fund Types Fund Tvpe (Memorandum Only)
Internal Nonexpendable
I Enterprise Service Trust 1999 1998
Cash flows from operating activities
Operating income (loss) $ 4,333,436 $( 1 ,208.229) $( 745)$ 3,124,462 $ 3,260,243
Adjustments to reconcile operating income (loss) to net
I cash provided (used) by. operating activities
Sale of property 744,603 744,603
Depreciation and amortization 11,927.083 94.918 12.022.00 I 8,218,581
I Net change in assets and liabilities:
Accounts receivable 480,212) (5,057,451) . ( 5,537.663) 148,657
Intergovernmental receivable 108,681) ( 108.681) 475.333
Other receivable 22,842
I Prepaid expenses 6.500 6.500 4,935
Inventory 51,163) 191.036 139,873 294.758)
Due from other funds 52,789 52,789 367,459
Accounts payable 908,081 310.905) 597,176 172,102
I Accrued salaries and vacation 15,884) 2,626 ( 13,258) ( 357,317)
Due to other funds 1,421,906 1.532,522 20.765 2,975.193 ( 2,000.228)
Customer deposits 5,533 5.533 4.867
Closure/postclosure accrual 880.306 - 880.306 839,629
-
I Net cash provided (used) by operating activities 18.879.694 (4.0 10.880) 20.020 14.888.834 10.862,345
Cash flows from noncapital financing activities
Other revenue 259,703 31.426 291,129 5.220,619
I Intergovernmental revenue 5,855,822 5.855.822 5,598,081
Operating transfers (net) 766.944) 115.560) (20.000) 902.504) 1. 763.269
Net cash provided (used) by noncapital
financing activities 5.348.581 84.134) (20.000) 5.244.447 12.581.969
I Cash flows from capital and related financing activities
Acquisition and construction of capital assets (26.710.983 ) 46.445) (26,757,428) (18,485,777)
Principal paid on revenue bonds ( 1,221.286) ( 1.221,286) ( 1,145,000)
Principal paid on capital leases ( 31.104) ( 31.104) ( 834)
I Principal paid on notes payable ( 930.834) ( 930,834) ( 781.556)
Proceeds from sale of property 127,700 127,700
Bond issuance costs 34.100) ( 34,100)
Principal paid on certificates of participation ( 116,932) ( 116.932)
I Proceeds from long-term debt 2, 184,902 2,184,902 1,705,000
Interest paid ( 5,378,754) (1,438,930) ( 6,817,684) ( 4,624,231)
Contributed capital 1.033.996 - 1.033.996 47.640
-
I Net cash provided (used) by capital and related
activities (31.077.395) 0.485.375) - (32.562.770) (23.284,758)
Cash flows from investing activities
Interest received 500,789 1,361,782 1,862,571 804,180
I. Due from other funds - long-term 402,811 402,811
Sale (purchase) of investment 15.810.032 - 15.810.032 63.362)
-
Net cash provided (used) by investing activities 903.600 17.171.814 - 18.075.414 740,818
-
Net increase (decrease) in cash and cash equivalents ( 5,945,520). 11,591.425 20 5.645,925 900,374
I Cash and cash equivalents, beginning of year 60,928.292 2.10 1. 703 343.975 63.373.970 62.473.596
Cash and cash equivalents, end of year $ 54.982.772 $13.693.128 $343.995 $ 69.019.895 $ 63.373.970
I
I See notes to financial statements.
12
AUGUSTA, GEORGIA
Pension Trust Funds
Statements of Plan Net Assets
December 31,1999
Assets
Cash and short-term investments
General
Retirement Total
1945 Plan 1977 Plan Plan (Memorandum Only)
$ 760.125 $ 1,223,134 $ 3,590,039 $ 5,573,298
2,154,136 2.507,138 14,159,379 18,820.653
3,331,215 2,377,161 16,348,680 22.057,056
6,449,210 5,148,634 35,428,346 47,026,190
363,012 292,849 886.178 1,542,039
975.095 975.095
12.297.573 10.325.782 67.797.678 90.421.033
94,345 78,992 586.938 760,275
500.000 500.000
13.652.043 11.627.908 71.974.655 97.254.606
41.153 41.153
41.153 41.153
Investments, at fair value
U.S. Government bonds
Domestic corporate bonds
Domestic stocks
International stocks
Real estate
Total investments
Interest receivable
Due from other funds
Total assets
Liabilities
Due to other funds
Total liabilities
Net assets held in trust for pension benefits
(A schedule of funding progress for each plan is
presented on pages 43 - 44)
$97.2\3.453
$71.933.502
$11.627.908
. . $\3.652.043
See notes to financial statements.
13
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
See notes to financial statements.
AUGUST A, GEORGIA
Pension Trust Funds
Statements of Changes in Plan Net Assets
For the Year Ended December 31, 1999
14
Notes to Financial Statements
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
15
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
Notes to Financial Statements
December 31,1999
Note 1 - Summary of significant accounting policies
Augusta, Georgia (''the Governmenf') accounts for itS financial position and results of operations in accordance with generally
accepted accounting principles (GAAP) appHcable to governmental units. The Government's reporting entity applies all
releyant Government Accounting Standards Board (GASB) pronouncements. Proprietary funds apply Financial Accounting
Standards Board (F ASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before
November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB
prevails. Accordingly, the Government uses several funds and account groups, which are described below.
A. Fund types and account groups
A fund or account group is an accounting entity with a self-balancing set of accounts established to record the fmancial
position and results of operations of a specific governmental activity. The Government maintains the following fund types
and account groups:
Governmentalfund types, that include the General Fund, Special Revenue Funds, Debt Service Funds, and Capital
Projects Funds, are used to record the general operations of the Government. Governmental funds are accounted for
using the current financial measurernent focus. Only current assets and current liabilities are generally included on
their balance sheets. Their operating statements present sources and uses of available resources during a given period.
Proprietary fund types, that are used to account for activities conducted on a fee for service basis in a manner similar
. to commercial enterprises, provide services to the Government (Internal Service Funds) and the public (Enterprise
Funds). Proprietary funds use the economic resources measurernent focus. The accounting objectives are
determination of net income, financial position, and cash flows. All assets and liabilities associated with a proprietary
fund's activities are included on its balance sheet. Proprietary fund equity is segregated into contributed capital and
retained earnings.
Fiduciary fund types (trust and agency funds), that are used to account for assets held by the Government as an agent
for private individuals or organizations or in trust. Expendable trust funds account for financial activity in essentially
the same manner as governmental funds. Pension Trust Funds use the economic measurement focus in essentially the
same manner as proprietary funds. Agency funds are custodial in nature and do not involve measurement of results
of operations.
General fIXed assets and general long-term debt account groups, that are used to account for property and equipment
and long-term obligations of governmental funds.
B. Reporting entity
Augusta is located in the northeast section of the state on the south bank of the Savannah River, which serves as the
boundary between Georgia and South Carolina. Augusta is on the fall line and has a landscape.dotted with foothills which
descend to the coastal plain. Augusta is the head of the navigation on the Savannah River and is 135 miles east of Atlanta,
127 miles northwest of the port of Savannah, and 72 miles southwest of Columbia South Carolina. Augusta is the trade
center for 13 counties in Georgia and five in South Carolina, a section known as the Central Savannah Riyer Area.
The Government was created by legislative act in the State of Georgia in 1995 from the unification of the two governments,
the City of Augusta, Georgia and Richmond County, Georgia. On June 20, 1995, the citizens of Richmond County and
the City of Augusta voted to consolidate into one government named Augusta, Georgia. The officials for the new
government were elected and, based on the charter, took office on January 1, 1996. The unified government combined
all functions and began financial operations January 1, 1996.
The Government is governed by a full-time Mayor, with a term of four years, and a ten member Commission, who serve
on a part-time basis and are elected to staggered terms offouryears. The Mayor and Commission appoint an Administrator
who serves as a full-time administrative officer and is responsible for the daily operations of the Government.
16
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 1 - Summary of significant accounting policies (Continued)
The Government's combined financial statements include the accounts of all Government operations. The criteria for
including organizations as component units within the Government's reporting entity, as set forth in Section 2100 of
GASB's Codification of Govemmental Accounting and Financial Reporting Standards. include whether:
. the organization is legally separate (can sue and be sued in their own name)
. the Government holds the corporate powers of the organization
. the Government appoints a voting majority of the organization's board
. the Government is able to impose its will on the organization
. the organization has the potential to impose a fmancial benefit/burden on the County
. there is fiscal dependency by the organization on the Government
Utilizing the above criteria, the following agencies and commissions were included using the blending method in the
financial statements: Augusta Port Authority, Augusta Canal Authority, Downtown Development Authority, Richmond
County Public Facilities, Inc. (see Note 4E), Augusta Public Transit, and the Aviation commissions of Bush and Daniel
Fields.
The component unit column in the combined financial statements includes the financial data of the Government's other
component unit. This unit is reported in a separate column to emphasize that it is legally separate frorn the Government
Separate financial statements may be obtained from the Richmond County Department of Health.
Richmond County Department of Health - A voting majority of the board is appointed by the Government.
Complete financial statements for the individual component units may be obtained at the following address: Augusta,
Georgia, Finance Department, 501 Greene Street, Augusta, Georgia 30901
The following organizations were excluded from the reporting entity because the elected officials of Augusta-Richmond
County are not financially accountable for the organization, and based on the nature and significance of their relationship,
exclusion of the organizations would not result in the presentation of misleading or incomplete financial statements.
Financial statements are available from the organizations.
Augusta Housing Authority
Augusta-Richmond County Coliseum Authority - an authority created to maintain a multiple-use coliseum.
C. Basis of accounting
Governmental fund types, agency funds and the expendable trust fund use a modified accrual basis of accounting.
Revenues are recognized when available and measurable. Revenues that are accrued include federal and state grants and
subventions, property taxes, transient occupancy taxes, sales taxes collected by the State on behalf of the Government prior
to year-end, interest, and certain charges for current services. Revenues that are not considered susceptible to accrual
include certain licenses, permits, fines, forfeitures, penalties, and other taxes. Expenditures, other than interest on long-
term debt, are recorded when the liability is incurred.
Proprietary fund types and the nonexpendable trust fund and pension trust funds are accounted for on the accrual basis.
The accrual basis of accounting recognizes reyenues when earned. Expenses are recorded when incurred.
D. Fixed assets and long-term liabilities
The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are
determined by its measurement focus. Fixed assets used ina governmental fund type operation (general fixed assets) are
accounted for in the General Fixed Asset Account Group, rather than in the governmental funds. Public domain
("infrastructure") general fixed assets consisting of certain improvements other than buildings, including roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are not capitalized as these assets are
immovable and are value only to the Government.
17
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
I
December 31,1999
I
Note 1 - Summary of significant accounting policies (Continued)
I
All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated
fixed assets are valued at their estimated fair value on the date donated. Long-term liabilities expected to be financed from
governmental funds are accounted for in the General Long-Term Debt Account Group, not in the governmental funds.
I
The two account groups are not "funds". They only measure the financial position not the measurement of results of
operations.
I
Noncurrent portions of long-term receivables due to governmental funds are reported on their balance sheets, in spite of
their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be
considered "available spendable resources," because they do not represent net current assets. Recognition of governmental
fund type revenues represented by noncurrent receivables is deferred until they become current receivables. Noncurrent
portions of long-term loans receivable are offset by fund balance reselVe accounts.
I
Special reporting treatments also are applied to governmental fund inventories to indicate that they do not represent
"available spendable resources," even though they are a component of net current assets. Such amounts generally are
offset by fund balance reselVe accounts.
I
I
Because of their spending measurement focus, expenditure recognition for governmental fund types is limited to exclude
amounts represented by noncurrent liabilities. Because they do not affect net current assets, such long-term amounts are
not recognized as governmental fund type expenditures or fund liabilities. They instead are reported as liabilities in the
General Long-Term Debt Account Group.
I
All proprietary funds and Nonexpendable Trust and Pension Trust Funds are accounted for on a cost ofselVices or "capital
maintenance" measurement focus. Depreciation ofal! exhaustible fixed assets used by proprietary funds is charged as an
expense against their operations. Accumulated depreciation has been provided over the estimated useful lives using the
straight-line method. The estimated useful lives are as follows:
I
I
Buildings
Vehicles
Machinery and equipment
Furniture and fixtures
Water and sewerage systems
Landfill Cell II C
7 - 40 years
1 - 15 years
1 - 20 years
I - 15 years
10 - 40 years
10 years
I
I
Major outlays for capital assets and improvernents are capitalized in proprietary funds as projects are constructed. Interest
incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset
constructed, net of interest earned on the invested proceeds over the same period. During 1999, no interest costs were
capitalized because interest expenditures related to constructed assets did not exceed related interest revenue.
I
E. Budgets and budgetary accounting
The Government generally follows these procedures in establishing the budgetary data reflected in the fmancial statements:
I
I
1. Budgetary hearings are held in October to discuss departmental budgets.
2. The Finance Committee presents the tentative budget to the Commission in November.
3. The permanent budget is legally adopted by the Commission prior to the start of the next fiscal year.
4. All budget revisions or changes must be approved as required by Georgia law and administrative policy. Transfer of
budgeted amounts between object categories within departments requires the approval of the County Administrator.
The Board of Commissioners must approve revisions that alter the total expenditures of any department or fund.
Budgets for capital items are reappropriated in the ensuing year's budget Departments may request for other budget
items to be reappropriated in the form ofa budget adjustment, contingent of the Commission's approval.
I
18
AUGUST A, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 1 - Summary of significant accounting policies (Continued)
5. Formal budgetary integration is employed as a management control device during the year for the General, Special
Revenue, Debt Service and Capital Projects Funds.
6. Budgets for these funds are adopted on a basis consistent with generally accepted accounting principles (GAAP).
Budget information for expenditures represent the operating budget (as amended) as approved by the Augusta-Richmond
County Commission.
F. Encumbrances
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies
are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal
budgetary integration for the General Fund, Special Revenue Funds, Debt Service and Capital Projects Funds.
Encumbrances are recorded when purchase orders are issued but are not considered expenditures until liabilities for
payments are incurred. Encumbrances for outstanding purchase orders do not lapse at year end. Therefore, they are
reported as reservations of fund balance.
G. Cash and cash equivalents
The Government rnaintains a cash and investment pool in which the General Fund and all funds share. Each fund's portion
of the pool is displayed on its respective balance sheet as cash and cash equivalents and includes non-pooled cash and
investments separately held. Funds which have an excess of outstanding checks over bank balance have had these balances
reclassified as a due to the General Fund for purposes of financial statement presentation. Interest income is allocated to
each fund monthly based on its average monthly balance.
For the purposes of financial statement presentation, the Government considers all highly liquid investments with an
original maturity of three months or less, or with insignificant early withdrawal penalties, to be cash equivalents.
Exceptions include the Government's pension plans which classify only cash as cash equivalents in order to appropriately
report investment activity. Cash equivalents include amounts in certificates of deposit, repurchase agreernents, and U.S.
Treasury bills, and are stated at cost which approximates market. All deposits are stated at cost plus accrued interest, which
reasonably estimates fair value.
The State statutes authorize the Government to invest in obligations of the United States government and agencies thereof,
general obligations of the State of Georgia or any of its political subdivisions, or banks and savings and loan associations
to the extent that they are secured by the Federal Deposit Insurance Corporation.
H. Investments
Investments are reported at cost, except for the investments in the Goyernment's pension plans and deferred compensation
plan which are reported at fair value. For these investments, fair value is determined as follows: short-term investments
are reported at cost, which approximates fair value; securities traded on national exchanges are valued at current prices
or current prices of similar securities; securities for which an established market does not exist are reported at estimated
fair value using selling prices for similar investments for which there is an active market; fair value of real estate is based
on cost
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I. Inventories and prepaid expenses
Inventories in the governmental funds are valued at cost using the fIrsi~in, first-out method. Inventories in the proprietary I
funds are valued at the lower of cost (frrst-in, first-out) or market. The costs of governmental fund-type inventories and
prepaid expenses are recorded as expenditures when consumed rather than when purchased. Reported inventories and
prepaid expenses are equally offset by a fund balance reserve which indicates that they do not constitute "available I
spendable resources".
19
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to.Financial Statements - Continued
December 31, 1999
Note 1 - Summary of significant accounting policies (Continued)
J. Interfund transactions
During the course of operations, numerous transactions occur between individual funds for goods provided or services
rendered. These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance
sheet
Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute
reimbursement to a fund for expenditures/expenses initially made on behalf of another fund are recorded as
expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is being
reimbursed.
All other interfund transactions, except for quasi-external transactions and reimbursements, are reported as transfers.
Nonrecurring or non-routine permanent transfers of equity are reported as residual equity transfers. All other interfund
transfers are reported as operating transfers.
K. Bond discounts and issuance costs
Bond discounts and issuance costs for proprietary funds are deferred and amortized over the term of the bonds using the
effective-interest method. Bond discounts are presented as a reduction of the face amount of bonds payable, whereas
issuance costs are recorded as deferred charges.
L. Restricted assets
Certain assets of the Capital Projects Fund and Enterprise Fund are classified as restricted assets on the balance sheet
because their use is limited by applicable debt covenants.
M. Compensated absences
Government employees are entitled to certain cornpensated absences based upon their length of employment. No liability
is reported for unpaid accumulated sick leave since it is the Government's policy to record the cost of sick leave only when
it is used. Vacation pay and comp time are accrued when incurred in proprietary funds and reported as a fund liability.
Vacation pay and comp time that are expected to be liquidated with expendable available fmancial resources is reported
as an expenditure and a fund liability of the governmental fund that will pay it. Amounts not expected to be liquidated with
expendable available financial resources are reported in the General Long-term Debt Account Group and no expenditure
is reported for these amounts.
N. Comparative data and reclassifications
Comparative total data for the prior year has been presented in the accompanying financial statements in order to provide
an understanding of changes in the Government's fmancial position and operations. Comparative (i.e., presentations of
prior year totals by fund type) data has not been presented in each of the statements because their inclusion would make
the statements unduly complex and difficult to read. Also, certain reclassifications to data presented in the prior year
columns have been made to conform to current year classifications. However, due to a change in the chart of accounts,
certain individual line items do not conform to the current year presentation.
O. Total columns
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are
presented only to facilitate fmancial analysis. Data in these columns does not present financial position, results of
operations or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable
to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
P. Use of estimates
The preparation of financial statements in conformity with generally accepted accounting principles requires management
to make estimates and assumptions that affect the reported amounts of assets and liabilities and the reported amount of
revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates.
20
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 1 - Summary of significant accounting policies (Continued)
Q. Restatement of prior year amounts
The Government adopted the provisions of GASB Statement No. 32, Accounting and Financial Reportingfor Internal
Revenue Code Section 457 Deferred Compensation Plans, which required the Government to remove all assets and
liabilities of the deferred compensation plan from its fmancial statements for the year ended December 31, 1999. The
implementation of this statement resulted in the reduction of $6,372,437 in the investments and liabilities of the
December 3 1, 1998 Trust and Agency fund balances.
Note 2 - Stewardship, compliance and accountability
A. Excess of expenditures over appropriations Expenditures
Budget Actual (Excess)
General $47,134,452 $47,878,915 $( 744,463)
Canal Authority 508,890 456,866 52,004
Law Enforcement Fund 39,101,402 36,602,683 2,498,719
State Grants 124,000 9,587 114,413
Port Authority 432,595 336,158 96,437
Local Law Enforcement Block Grants 146.656 198,917 ( 52.261 )
Total General Funds $87.447.995 $85.483.144 $ 1.964,851
Urban Services District $ 6,033,658 $ 5,238,027 $ 795,631
Emergency Telephone System 1,919,020 1,742,735 176,285
Capital Outlay 7, I 91 ,317 4,329,950 2,861,367
Law Enforcement 120,973 71,450 49,523
Fire Protection 17,590,961 14,116,852 3,474,109
Special Assessment 1,278,700 1,113,334 165,366
Occupational Tax 12,063 12,063
PromotionITourism 3,495,000 3,889,288 ( 394,288)
Housing and Neighborhood Development 9,164,254 4,290,112 4,874,142
Urban Development Action Grant 185,350 599,397 ( 414,047)
Downtown Development Authority 1,698,632 1,701,890 ( 3,258)
State Capital Grants
Law Library 39,419- 3,336 36,083
5% Crime Victim's Assessment 160,000 128,569 31,431
Supplemental Juvenile Service
Building Inspection 782,352 246,265 536,087
Weed and Seed Federal Grant 250.000 78.551 171.449
Total Special Revenue Funds $49,727.135 $37.561.819 $12.165.316
Debt Service $ 945,600 $ 941,600 $ 4,000
Urban Debt Service 422.000 414.500 7.500
Total Debt Service Funds $ 1.367.600 $ 1.356.100 $ 11.500
Special Sales Tax $ 1,342,140 $ 485,775 $ 856,365
Special Sales Tax Phase II 13,031,622 3,225,602 9,806,020
Special Sales Tax Phase III 58.771.895 26.794.247 31,977.648
Total Capital Projects Funds $74.328.306 $30.544,033 $43.784.273
21
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA .
Notes to Financial Statements - Continued
December 31, 1999
Note 2 - Stewardship, compliance and accountability (Concluded)
Expenditures
Budget Actual (Excess )
Waste Management $ 5,225,561 $ 4,690,500 $ 535,061
Water and Sewerage 25,510,015 28,024,618 (2,514,603)
Bush Field Airport 13,086,108 6,967,778 6,118,330
Municipal Golf Course 642,825 594,851 47,974
Transit 2,833,439 3,139,024 ( 305,585)
Daniel Field Airport 83,579 90,616 ( 7,037)
Old Government House. 102,340 108,699 ( 6,359)
Newman Tennis Center 208.376 255.868 ( 47.492)
Total Enterprise Funds $47.692.243 $43,871.954 $ 3,820.289
Risk Management $ 2,403,856 $ 2,601,634 $( 197,778)
Fleet Operations 3,664,822 3,511,815 153,007
Other Internal Service Funds 15.531.313 10.619.665 4.911.648
Total Internal Service Funds $21.599.991 $16.733.114 $ 4.866.877
1945 Pension Fund $ 1,078,645 $ 1,046,276 $ 32,369
1977 Pension Fund 1,085,000 854,970 230,030
General Retirement 5,421,520 5,073,461 348,059
Expendable Trust Fund - Joseph Lamar 204 ( 204)
Expendable Trust Fund - Perpetual Care 30.000 18.502 11.498
Total Trust & Agency Funds $ 7.615.165 $ 6.993.413 $ 621. 752
B. Fund Balance or Retained Earnings (Deficit)
Following is a detail of fund balance/retained earnings (deficit) by fund. Agency funds, which serve only a custodial
function, do not have fund balances and are, therefore, not included.
Fund Balance/Equity
General
General
Canal Authority
Law Enforcement
State Grants
Port Authority
Local Law Enforcement Block Grants
Total General Funds
$29,645,092
1,191,882
(1, I 44,782)
( 374,863)
201,258
( 83.183)
$29.435.404
Special Revenue
Urban Services District
Emergency Telephone System
Capital Outlay
Law Enforcement
Fire Protection
Occupational Tax
Special Assessment
$ 437,979
( 151,580)
1,581,815
128,163
1,066,075
( 328,902)
80,590
22
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 2 - Stewardship, compliance and accountability (Concluded)
Special Revenue (Continued)
Promotion/Tourism
Housing and Neighborhood Deyelopment
Urban Development Action Grant
Downtown Development Authority
State Capital Grants
Law Library
5% Crime Victim's Assessment
Supplemental Juvenile Service
. Building Inspection
Weed and Seed Federal Grant
Total Special Revenue Funds
Debt Service
Debt Service
Urban Debt Service
Total Debt Service Funds
Capital Projects
Community Development
Special Sales Tax
Special Sales Tax Phase II
Special Sales Tax Phase III
Total Capital Projects Funds
Enterprise
Waste Management
Water and Sewerage
Bush Field Airport
Municipal Golf Course
Transit
Daniel Field Airport
Old Government House
Newman Tennis Center
Total Enterprise Funds
Internal Service
Risk management
Fleet Operations
Central Services
Total Internal Service Funds
Trust
1945 Pension Fund
1977 Pension Fund
General Retirement
Expendable Trust Fund - Joseph Lamar
Expendable Trust Fund - Perpetual Care
Non-expendable Trust Fund - Joseph Lamar
Non-expendable Trust Fund - Perpetual Care
Total Trust Funds
23
I
I
I
Fund Balance/EQuitv I
$ 33,644
1,130,216 I
5,031,039
84,739)
665 I
( 3,336)
333,786
11,819
( 246,265) I
38.599
$ 9.059.568
$ 3,036,714 I
386.259 I
$ 3.422.973
$ 244,833 I
5,094,981
17,173,859
40,760.486 I
$ 63.274.160
$ 3,202,694 I
119,946,821
31,835,074
( 45,978) I
3,516,358
353,890
150,407 I
( 63.996)
$158.895,270
$ 657,084 I
( 537,132)
( 19.565) I
$ 100.389
$ 13,652,043 I
11,627,908
71,933,502
( 554) I
582,910
5,370
317.860 I
$ 98.119,039
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 2 - Stewardship, compliance and accountability (Concluded)
I
I
The Government plans to fund the deficits through contributed capital and the general operations of the Government.
Note 3 - Detailed notes on all funds and account groups
A. Deposits and investments
I
I
At December 31, 1999, the Government's cash and cash equivalents balance on the cornbined balance sheet included
demand deposits, certificates of deposit, repurchase agreements, and local government investment pools. The cash balance
was secured by Federal Depository Insurance Corporation (FDIC) or Savings Associatiop. Insurance Fund (SAIF) or by
collateral held by the agent in the Government's name.
The carrying amount of the Government's deposits with financial institutions was $64,353,832 and the bank balance was
$67,966,711. The bank balance was categorized as follows:
I
I
Amount insured by the FDIC
Amount collateralized with securities held by pledging institutions
in the Government's name
Amount uncollateralized
$ 700,000
65,935,551
1.331.160
Total bank balance of deposits
$67.966.711
I
Proper collateral of securities held by the Government or by its agent in the Government's name was pledged within ten
days after year-end, as in accordance with applicable statutes.
I
I
Investments made by the Government, including repurchase agreements consisting of U.S. Treasury notes, are summarized
below. The investments that are represented by specific identifiable investment securities are classified as to credit risk
by the three categories described below:
Category
-L --1-
Carrying
Amount
Market
Value
I
Repurchase agreements
U.S. Government securities
Corporate bonds and equity securities
$16,508,548 $ $
50,617,463
80.899.999 - -
$ 16,508,548
50,617,463
80.899,999
$ 16,508,548
50,617,463
80.899.999
Localgovernmentinvestrnentpool
Carrying amount of deposits with fmancial institutions
61,061,591
64.353.832
61,061,591
64.353.832
$273.441.433 $273.441.433
.
-
I
24
December 31, 1999
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
Cash and temporary investments
Investments
Restricted assets:
Certificates of participation investments:
Acquisition/construction account
Reserve account
Revenue bond cash and cash equivalents:
Construction account
Sinking fund account
Perpetual care
$134,245,376
90,932,103
I
I
Note 3 - Detailed notes on all funds and account groups (Continued)
The balances shown on the combined balance sheet are as follows:
12,473,114
1,271,966
I
31,796,810
2,378,439
343,625
I
I
$273,441.433
I
The Government's investments are shown by type, carrying amount, market value and level of risk assumed in the holding
of the various securities.
I
The levels of risk assumed in the various investments are categorized as follows:
Category 1 : includes the investments that are insured or registered or for which the securities are held by the Government
or its agent in the Government's namOe.
I
I
Category 2: includes uninsured and unregistered investments for which the securities are held by the bank's or dealer's
trust department or agent in the Government's name.
Category 3: includes uninsured and unregistered investments for which the securities are held by the bank or dealer, or
by its trust department or agent but not in the Government's name.
I
B. Receivables
Lien date
Levy date
Collection period
Due date
January 1
August 15
September 15 - November 15
November 15
I
I
Property taxes are administered on a calendar year basis subject to the following dates:
I
I
I
25
I
I
I
AUGUST A, GEORGIA
Notes to Financial Statements - Continued
I
I
December 31,1999
Note 3 - Detailed notes on all funds and account groups (Continued)
Receivables at December 31, 1999, including the applicable allowances for uncollectible accounts, consist of the following:
Special Debt Capital Internal Trust and
General Revenue Service Proiects Enterorise Service Agencv Total
Receivables:
Taxes $1,882.032 $1,526,466 $192,155 $ $ $ $12,657,104 $16,257,757
Accounts 2,425,803 163,479 2,617,882 6,248,423 5,059,177 16,514,764
Interest 57,684 388,888 148,608 765,579 1,360,759
Note 537,500 4,009,957 4,547,457
Intergovernmental 2.794.152 1.813.459 - 203.932 4.811.543
Gross receivables 7,639,487 7.571,045 192,155 3,006,770 6,600,963 5,059,177 13,422.683 43,492,280
Less: allowance for
uncollectibles ( 574.812) ( 321.162) illJW ( 898.000) (1.807.815)
Net total receivables $7.064.675 $7.249.883 $~ $3.006.770 $5.702.963 $5,059.177 $13,422.683 $41.684.465
I
I
I
I
I
I
In addition to the above loans receivable, a bank maintains records for certain notes receivable that are not recorded in
the accounts of the Government. These loans represent funds received through HUD I s Housing Rehabilitation Program.
The Housing Rehabilitation Program is designed to fund improvements to homes owned and occupied by persons in low
to moderate income ranges. In 1993, loans were also made to owners of rental units under a deferred loan arrangement
. as part of the Housing Rehabilitation Program. Loans made for these projects vary as to amounts and interest rates based
on the leyel of income of the owner/occupiers. Repayments of these loans are recorded as other revenue in the Housing
and Neighborhood Development Fund.
1
In a prior year, the former City of Augusta entered into an agreement with the Georgia Housing and Finance Authority
(GHF A) to aid in the administration of Federal funds granted through the State for HUD's Rental Rehabilitation Program.
The Government acts only in an administrative capacity and does not directly receive or disburse any funds related to this
project. Therefore, the receipts, disbursements and related notes receivable for the GRF A program have not been included
in the financial statements.
I
I
C. Fixed assets
Activity in the General Fixed Assets Account Group for the year ended December 31, 1999, was as follows:
I
I
Land
Buildings
Tax levy acquisitions
Vehicles
Machinery and equipment
Furniture and fixtures
Other capital
Construction in progress
Richmond County Public
Facilities, Inc.
I
I
I
I
Balance
January 1. 1999
$ 14,180,042
47,427,827
30,984
23,006,335
7,657,484
10,089,221
9,458,156
39,464,160
12,655.483
$163.969.692
Additions
Balance
Deletions December 31. 1999
$ 240,802 $
14,291,283
$ 14,420,844
61,719,110
30,984
16,900,144
7,017,439
13,348,830
10,744,365
39,464,160
1,908,546
73,274
4,757,576
2,387,786
8,014,737
713,319
1,497,967
1,101,577
12.655.483
$23.659.267 $11.327.600 $176.301.359
26
Fixed assets for proprietary funds as of December 31, 1999, were as follows:
Enterorise
Internal
Service
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 3 - Detailed notes on aU Cunds and account groups (Continued)
Land
Buildings
Vehicles
Machinery and equipment
Furniture and fIxtures
Water and sewerage systems
Contributed water and sewerage systems
Other capital
Construction in progress
Landfill CeU II C
Total
Less accumulated depreciation
Net property, plant and equipment
D. Landfill closure and postclosure costs
$ 11,086,867 $
52,014,585 1,065
10,760,454 145,948
23,051,297 195,754
777,263 86,234
153,935,336
10,563,423
5,261,646
.32,095,899
9.059.078
308,605,848 429,001
012.995.268) (277.002)
$ 195.610,580 $ 151.999
State and Federal laws and regulations require the Government to place a final cover on its landfill when closed and perform
certain maintenance and monitoring functions at the landfIll site for thirty years after closure. In addition to operating
expenses related to current activities of the landfIll, an expense provision and related liability are being recognized based
on the future closure and postclosure care costs that will be incurred near or after the date the landfIll no longer accepts
waste. The recognition of these landfIll closure and postclosure care costs is based on the amount of the landtill used during
the year. The estimated liability for landfill closure and postclosure care costs has a balance of $6,517,464 as of
Decernber 31,1999, which is based on 60% usage (tilled) of Cell II C which is operating currently, and 100% usage (filled)
of Cells II A and IT B. It is estimated that an additional $3,627,060 will be recognized as closure and postclosure care
expenses between the date of the balance sheet and the date the landfill is expected to be fIlled to capacity, which is in the
next 3 to 5 years. The estimated total current cost of the landfill closure and postclosure care ($10,144,524) is based on the
amount that would be paid if all equipment, facilities, and services required to close, monitor, and maintain the landfill were
acquired as of December 31, 1999. However, the actual cost of closure and postclosure care may be higher due to inflation,
changes in technology, or changes in landfill laws and regulations.
The Government expects to finance the costs for the estimated landfill closure and postclosure care costs as they become
due during the coming thirty years through the regular operations of the Government
27
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 3 - Detailed notes on all funds and account groups (Continued)
E. Long-term debt
I. General long-term debt
Changes in general long-term liabilities
During the year ended December 31, 1999, the following changes occurred in liabilities reported in the General Long-Term
Debt Account Group (in thousands):
Accrued Unfunded
General Certificates Vacation! Pension
Obligation of Notes Revenue Comp Capital Benefit
Bonds Participation Payable Bonds Time Leases OblilZation Total
Balance, 12-31-98 $ 5,045 $ 4,130 $2.249 $7.769 $ 2,492 $ 3,017 $ 4,669 $ 29,371
Additions 3,930 4,680 9,535 18,145
Retirements ~ ( 1.325) L.lli) ( 788) (3.440) (2.643) (5.948) <.liM.D
Balance, 12-31-99 $ 4.020 $ 2.805 $1,737 $6.981 $ 2,982 $ 5.054 $ 8.256 $31.835
= =
General Obligation Bonds
$8,000,000 1981 Public Building Bonds - due in annual installments of$550,000 to $990,000,
plus interest at 6.5% to 9.6%, through January 2002.
$2,670,000
$7,020,000 1973 Public Improvement Bonds - due in annual installments of $325,000 to
$350,000, plus interest at 4.75% to 5.5% through November 2003.
Total
1,350,000
$4.020,000
Certificates of Participation
$33,650,000 Certificates of Participation (Series 1993) issued by Richmond County Public
Facilities, Inc. (see Note 4E) - due in annual installments of$I,325,000 to $1,430,000, plus
interest at 4.0% to 4.2% through October 2001.
$2.805.000
In a prior year, a portion of the Certificates of Participation (Series 1993) was defeased by the creation of an irrevocab Ie
trust fund. Original proceeds remaining from the issue were used to purchase U.S. Government securities that were
placed in a trust fund. The investments and fIXed earnings from the investment are sufficient to fully service the
defeased debt until the debt matures. For financial reporting purposes, the debt is considered defeased and, therefore,
not included as a liability in the General Long-Term Debt Account Group. As of December 31, 1999, the amount of
defeased debt outstanding but removed from the General Long-Term Debt Account Group is $1,745,000.
Notes oavable
Downtown Development Authority:
$3,900,000 line of credit with bank - due in monthly installments of $38,937, plus
interest at 10.5%, through November 2000.
$ 426,313
I
I
Housing and Neighborhood Development:
Section 108 loan - due in annual installments of $40,000 to $1,010,000, plus interest at
35 basis points above LillOR adjusted on the first day of each month, through
August 2005.
1.310.000
Total
$1.736,313
28
AUGUST A, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 3 - Detailed notes on all funds and account groups (Continued)
Revenue bonds
Downtown Development Authority:
$2,600,000 1989 Downtown Development Authority Bonds - due in annual installments
of$125,OOOto $270,000, plus interest at 7.4%, through January 2010.
$3,816,000 1990 Downtown Development Authority Bonds - due in annual installments
of $170,000 to $375,000, plus interest at 7.55%, through January 2010.
$3,500,000 1993 Downtown Development Authority Bonds - due in monthly principal
and interest installments of $41 ,075 through May 2002.
Augusta Port Authority:
$1,200,000 1993 Augusta Port Authority Bonds - due in monthly principal and interest
installments of $9,773 through April 2008.
Total
2. Enterprise Funds' debt
Revenue bonds
Water and Sewer:
$66,640,000 1996 Water and Sewer Bonds - due in annual installments of $920,000 to
$4,445,000, plus interest at 3.6% to 6.25%, through October 2028 (this liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $2,253,903).
$5,910,000 1997 Water and Sewer Bond - due in annual installments of $1 00,000 to
$400,000, plus interest at 3.6% to 5.25%, through October 2021. (This liability is
reflected in the Water and Sewer Fund net of deferred refunding amount of $503,734).
Bush Field Airport:
$1,200,000 1972 Augusta Airport Improvement Bonds - due in annual installments of
$70,000 to $85,000, plus interest at 5.9% through April 2002.
Notes payable
Water and Sewer Fund:
State revolving loan - due in quarterly principal and interest installments of $94,668,
. plus interest at 4%, through May 2016.
State revolving loan - due in quarterly principal and interest installments of $305,9Q4,
plus interest at 5.5%, through June 2011.
State revolving loan - principal and interest due in quarterly installments of $119,392,
plus interest at 4%, through July 2019.
Total
29
$ 2,150,000
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
2,955,000
1,090,469
785.306
$ 6.980.775
$63,820,000
5,525,000
250.000
$69.595.000
$ 4,557,799
10,118,248
6.444.958
$21.121.005
.
.
.
.
.
.
.
.
.
.
.
.
.
I
.
.
.
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 3 - Detailed notes on all funds and account groups (Continued)
Certificates of Participation
Municipal Golf Course Fund:
$1,705,000 Certificates of Participation (Series 1998) Augusta Golf Course Project - due
in semi-annual installments of $37,700 to $80,800, plus interest of 5.18% (to be adjusted
to not more than 15% on December 31,2003) through June 2013.
$ 1.588.068
$16,888,000 Certificates of Participation - principal due in a lump sum payment on
June 1,2028. Interest only payments are due annually at a rate of 4.75%, through
June 1,2028.
Original issue amount
Original issue discount
$16,888,000
(1.077.966)
$15.810.034
During 1996, the Government issued $66.6 million in Series 1996 Water and Sewer revenue bonds. A portion of the
proceeds from the sale of these bonds was used to advance refund all of the former City of Augusta's Series 1972 and
1991 Water and Sewer revenue bonds and the fonner Richmond County's Series 1987 and 1991 Water and Sewer
revenue bonds. Proceeds of $19.4 million plus an additional $4.9 million of sinking fund monies from the defeased
issues were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust fund
with an escrow agent to provide for all future debt service payments on the above-mentioned bonds. As a result, the
bonds are considered to be defeased and the liabilities for those bonds have been removed from the Water and Sewer
Fund.
In 1997, the Government issued $5.9 million in Series 1997 Water and Sewer Revenue Bonds. A portion of the
proceeds from the sale of these bonds was used to advance refund all of the fonner Richmond County's Series 1986
Water and Sewer Revenue Bond. Proceeds of approximately $5.6 million plus an additional $.9 million of sinking fund
monies from the defeased issues were used to purchase U.S. government securities. Those securities were deposited
in an irrevocable trust fund with an escrow agent to provide for all future debt service payments on the above-mentioned
bonds. As a result, the bonds are considered defeased and the liability for those bonds have been removed from the
Water and Sewer Fund.
As of December 31, 1999, the amount of these defeased debts outstanding but removed from the Water and Sewer Fund
is $16,098,174.
The advance refunding during 1996 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt of approximately $2.5 million. This difference, reported in the accompanying financial statements as
a deduction from bonds payable, is being charged to operations through the year 2028 using the effective-interest
method. The refunding increased the total debt service payments over the next 30 years by approximately $8.6 million
and produced an economic gain of approximately $260,000.
The advance refunding during 1997 resulted in a difference between the reacquisition price and the net carrying amount
of the old debt ohpproximately $540,000. This difference, reported in the accompanying financial statements as a
deduction from bonds payable, is being charged to operations through the year2021 using the effective-interest method.
The refunding will increase total debt service payments over the next 24 years by approximately $2.1 million and will
produce an economic gain. of approximately $110,000.
30
AUGUST A, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 3 - Detailed notes on all funds and account groups (Continued)
Certificates of Participation
In June 1998, the Government entered into a lease pool agreement with the Georgia Municipal Association (the
"Association"). The funding of the lease pool was provided by the issuance of $150,126,000 Certificates of
Participation by the Association. The Association passed the net proceeds through to the participating municipalities
with the Government's participation totaling $16,888,000, shown net of original issue discount of $1,077,968 at
$15,810,032. The lease pool agreement with the Association provides that the Government owns their portion of the
assets invested by the pool and is responsible for the payment of their portion of the principal and interest of the
Certificates of Participation. The principal of$16,888,000 is due in a lump sum payment on June 1,2028. Interest is
payable at a rate of 4.75% each year. The Government draws from the investment to lease equipment from the
Association. The lease pool agreement requires the Government to make lease payments back into its investment
account to fund the principal and interest requirements of the 1998 GMA Certificates of Participation. Equipment in
the amount of$4,209,332 was leased during 1999.
3. Debt service reauirements to maturity
The annual requirements to amortize debt outstanding as of December 31, 1999, including interest are as follows:
General Certificates Proprietary
Obligation of Notes Revenue GLTDAG Funds
Bonds Particioation Payable Bonds Total Debt
2000 $1,368,625 $1,491,435 $ 619,576 $ 1,300,398 $ 4,780,034 $ 7,867,376
2001 1,383,550 1,490,060 171,419 1,295,693 4,340,722 7,863,732
2002 1,415,475 171,400 980,144 2,567,019 7,840,895
2003 366,625 170,880 798,147 1,335,652 7,722,294
2004 195,064 797,825 992,889 7,726,413
Thereafter 1.133.016 4.451.3 17 5.584.333 168.413.803
4,534,275 2,981,495 2,461,355 9,623,524 19,600,649 207,434,513
Less interest ( 514.275) ( 176.495) ( 725.042) (2.642,749) (4.058.561) (98.242.440)
$4,020,000 $2.805,000 $1.736.313 $ 6.980.775 $15.542.088 $109.192,073
F. Leases
The Government has entered into seyerallong-tenn lease agreements foryarious vehicles and machinery and equipment.
Although the leases contain clauses which provide that the leases are cancelable if funds are not appropriated for the
periodic payments for any future fiscal periods, the leases meet the criteria of a capital lease as defmed by Statement
of Financial Accounting Standards No. 13 Accounting for Leases and the National Council on Governmental
Accounting Statement No.5 Accounting and Financial Reporting Principles for Lease Agreements of State andLoca/
Governments.
31
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
I
I
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 3 - Detailed notes on all funds and account groups (Continued)
Future minimum lease payments under the leases and the net present value of the minimum lease payments as of
December 31, 1999 are as follows: .
General
Long-term
Obligations
2000
2001
2002
2003
2004
Thereafter
$1,629,427
1,611,742
794,231
394,046
124,996
499,988
Present value of lease payments
$5.054.430
The Government is lessor of terminal space, land and buildings at Bush Field and Daniel Field under various operating
leases. Revenues and related expenses for Bush Field are recorded in the Bush Field Airport Fund while the revenue
and related expenses for Daniel Field are recorded in the Daniel Field Airport Fund. Some of the leases provide for
additional payments based on usage activity in addition to non-cancelable amounts of fixed rates.
Future minimum lease rentals to the Government at December 31, 1999 are as follows:
Bush Field Daniel Field
2000 $ 204,369 $ 83,500
2001 210,872 83,500
2002 217,000 83,500
2003 217,000 83,500
2004 217,000 83,500
Thereafter 740.186 278.500
Total $1.806.427 $696.000
During 1999, rental income totaled approximately $2.2 million and $86,492 in the Bush Field and Daniel Field Airport
Funds, respectively.
The assets acquired through capital leases as of December 31, 1999 are as follows:
General Enterprise
Fixed Assets Funds
Vehicles $4,174,332 $359,217
Machinery and equipment 505.275 455.771
4,679,607 814,988
Less: accumulated depreciation 427.741
Carrying value $4.679.607 $387.247
32
66,257
1,495,201
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
I
AUGUST A, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 3 - Detailed notes on all funds and account groups (Continued)
G. Due to/from other funds (excluding component unit)
Interfund
Receivable Payable
General Funds:
General Fund
Special Revenue Funds:
Urban Services District
Emergency Telephone
Occupational Tax
Housing and Neighborhood Development
Urban Development Action Grant (UDAG)
Downtown Development Authority
Law Library
Building Inspection
Capital Projects Funds:
Special Sales Tax
Special Sales Tax Phase II
Special Sales Tax Phase III
EnterPrise Funds:
Water and Sewer
Bush Field Airport
Municipal Golf Course
Transit
Daniel Field
Newman Tennis Center
Old Government House
Internal Service Funds:
Unemployment
GMA Leases
Trust and Agency Funds:
1945 Plan
Tax Commissioner
Probate
Civil Court
Clerk of Court
Joseph R. Lamar Expendable Trust
Perpetual Care Nonexpendable Trust Funds
General Retirement
$19,028,556
$ 500,000
2,211
1,358,201
243,184
326,325
394,349
52,995
500,700
2,758
243,239
64,006
528,267
7,052,881
1,358,201
764,509
1,468,770
1,855,317
832,300
177,459
61,344
5,174
500,000
2,084,718
11,706
213,423
523,413
554
20,765
41.153
$20,888,968
$20,888.968
33
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31,1999
Note 3 - Detailed notes on all funds and account groups (Continued)
H. Contributed capital
During 1999, contributed capital in proprietary funds changed due to contributions of fixed assets by subdividers
and developers. The followipg schedule summarizes the changes by fund:
The Government is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors
and omissions; and natural disasters for which the Government is self-insured. The Risk Management Funds (an
internal service fund) are utilized by the Government to account for and finance its self-insured risks of loss. The Risk
Management Funds are maintained to provide general liability insurance, workers' compensation coverage,
unemployment coverage and employee health benefits coverage. The Government is self-insured for its employee
group health insurance and workers' compensation coverage through a self-insurance program that is administered
under contracts with third party administrators. Future claims can be paid from designated funds established in 1987
from previously unrestricted-unreserved funds. Balances as of December 31, 1999, include the following: .
General Fund
Fire Protection Fund
Risk Management Fund
$ 5,500,000
250,000
657.086
$ 6.407.086
Total reserve
Related liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Liabilities include an amount for claims that have been incurred but not reported (IBNRs). Claim liabilities
are calculated considering the effects of inflation, recent claim settlement trends including frequency and amount of
payouts and other economic and social factors.
During 1999, changes in the balance of claim liabilities are as follows:
Unpaid claims, December 31, 1998
Incurred claims (including IBNRs)
Claim payments
$ 277,665
2,105,668
(2.175.352)
Unpaid claims, December 31, 1999
$ 207,981
34
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1~99
Note 4 - Other information (Continued)
B. Segment information for Enterprise funds
The Government maintains seven enterprise funds. Segment information for the year ended December 31, 1999, is
presented below:
Bush Daniel Old Newman
Waste Water Field Municipal Field Government Tennis
Management and Sewer Airoort Golf Course Transit Airport House Center
Operating revenues $ 5,168,530 $ 33,471,486 $ 8,123,804 $ 452,529 $ 686,473 $ 86,642 $ 52,775 $163,151
Depreciation and
amortization 1,343,214 9,059,606 943,111 50,507 503,957 9,360 17,328
Operating income (loss) 478,030 5,446,868 1,156,026 142,322) (2,452,551) ( 3,974) (55,924) (92,717)
Operating transfers
(net) ( 2,500,000) ( 30,000) 1,687.904 30,000 18,900 26,252
Net income (loss) 770.283 2,722.143 2,114,916 289,457) ( 775,347) 107,664 (36,126) (56,532)
Contributed capital
contributions 1,033.996
Net working capital 2,929.502 13.487,444 6.818.434 ( 1.864.158) ( 640,3 11) 179,283 ( 7.957) (63.996)
Property, plant and
equipment additions 1.608.459 21,211.314 1.750.644 886.838 1,163.706 87.332 2.690
Total assets 10.195,434 210.707,568 33.842.859 3,413,715 4.518,416 589,765 158.564 7.162
Bonds payable and other
long-term liabilities 6,517,464 85,484.498 170.000 1,588,068
Total retained earnings
(deficit) 1,461,050 78.050,234 20,854,822 45,978) (6,498.905) 38,990 122,208 (63,996)
Total equity 3,202.694 119,946,821 31,835.074 45,978) 3,516,358 353,890 150.407 (63,996)
C. Contingent liabilities
Litigation
The Government is party to various legal proceedings which normally occur in governmental operations. The
Government follows the practice of recording liabilities resulting from claims and legal actions only when they become
probable and measurable. The Government has accrued a liability in the Risk Management Fund (an internal service
fund) for all clairns for which a loss is probable and measurable.
Possible unasserted claims
The Government participates in a number of Federal and state assisted grant programs, which are subject to program
compliance audits under the Single Audit Act of 1984. An audit of these programs has been performed for the year
ended December 31,1999, in compliance with the Single Audit Act of 1984 andOMB Circular A-133. However, the
audit is pending fmal acceptance by the various grantor agencies. The amount, if any, of expenditures, which may be
disallowed by the granting agencies, is expected to be immaterial.
D. Contracts and commitments
Augusta-Richmond County Coliseum Authority
The Government has committed to provide funds to service the AugUsta-Richmond County Coliseum Authority's debt
to the extent it exceeds the Hotel-Motel Excise Tax and Beer Tax.
Development Authority of Richmond County
The Government has contracted with the Development Authority for services related to the "FoIWard Together"
program of the Metro Augusta Chamber of Commerce. The contract provides for funding by the Government of
$500,000 to be disbursed in increments of$lOO,OOO per year over a five-year period. The contract expires in 2000.
35
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
-
Note 4 - Other information (Continued)
E. Richmond County Public Facilities, Ine.
The Richmond County Public Facilities, Inc. is a nonprofit organization, tax exempt under Internal Revenue Code
Section SOI(c)(3). The purpose of this nonprofit organization is to construct and maintain buildings and equipment
to be leased by the Government, the Department of Family and Children Services, and the Richmond County Board
of Education. The Richmond County Public Facilities, Inc. is part of the reporting entity of Augusta, Georgia, due to
the degree of control the Government has over the Board of Directors of Richmond County Public Facilities, Inc.
Richmond County Public Facilities, Inc. issued Certificates of Participation to provide funds for the Government to
refund the 1990 Certificates of Participation issue and for certain capital projects. The related assets are included in
the fmancial statements of the Government in the General Fixed Asset Account Group and the Quasi Capital Projects
Fund (a capital projects fund). The liability is included in the General Long-Term Debt Account Group.
In addition, the Richmond County Public Facilities, Inc. issued Certificates of Participation of $13,240,000 for the
Richmond County Board of Education in a prior year. These Certificates of Participation are the sole responsibility
of the Richmond County Board of Education and the related assets and liabilities have not been included in the
financial statements of the Government.
Note 5 - Pension plans
A. Plan descriptions, contribution information and funding policies
The Government has seven single-employer pension plans and one agent multiple-employer pension plan currently in
existence. These plans are defined benefit plans.. The following is a summary of funding policies, contribution
methods, and benefit provisions for each plan.
-
Single-employer pension plans
1945 Plan
The 1945 Plan was available to all former Richmond County employees hired prior to October 1, 1975 that met the
Plan's age and length of service requirements: Participants in the Plan who retired at or after age 60 are entitled to a
monthly benefit equal to 2% of average earnings multiplied by years of service. Also, the benefit is not to exceed 60%
of the average earnings. The Plan provides death and disability benefits. These benefit provisions and all other
requirements including amendments are established by Government ordinance. The Plan also provides for reduced
benefits if the participant elects to retire after attaining age 50 and completing 15 years of service. Employees are
required to make contributions to the Plan equal to 5% of earnings. The Government is required to contribute the
remaining amounts necessary to fund the Plan. If a participant terminates employment prior to completion often years
of credited service, the participant receives a lump-sum amount equal to his total contributions to the Plan, with 5%
interest computed from January 1, 1997. After completion of at least ten years of credited service, the participant
receives a monthly benefit deferred to his normal retirement date, equal to the benefit computed as for nonnal
retirement multiplied by the percentage based on completed years of credited service, as follows: 50% after 10 years,
increasing 10% each year to 100% after 15 years of credited service. This is a closed retirement plan (new employees
may not participate in the Plan).
-
1977 Plan
The 1977 Plan was available to all former Richmond County full-time employees who were not participants ih the 1945
Plan provided that they were not hired after reaching age 60. Normal retirement for the Plan is age 65 or the date when
age 62 is attained and an employee completes 25 years of credited service. At that time, the employee is entitled to a
monthly benefit equal to I % of average earnings multiplied by years of credited service. The Plan provides death and
disability benefits. These benefit provisions and all other requirements including amendments are established by
36
December 31,1999
I
I
.
.
AUGUST A, GEORGIA
Notes to Financial Statements - Continued
Note 5 - Pension plans (Cc;mtinued)
Government ordinance. The Plan also provides for reduced benefits if the participant elects to retire after attaining age
50 and completing 15 years of service. Employees are required to make contributions to the Plan equal to 4% of
earnings. The Government is required to contribute the remaining amounts necessary to fund the Plan. If a participant
terminates employment prior to completion of five years of credited service, the participant receives a lump-sum
amount equal to his total contributions to the Plan, with interest. After completing at least fiye years of credited service,
the participant receives a monthly benefit deferred to his normal retirement date, equal to the benefit computed as for
normal retirement. This is a closed retirement plan (new employees may not participate in the Plan).
-
-
The funding policy for the 1945 and 1977 Plans provide for actuarially determined periodic contributions at rates that,
for individual employees, remain stable oyer time so that sufficient assets will be available to pay benefits when due.
The attained age aggregate cost method has been used to compute the normal cost for the plan. Any unfunded plan
costs are spread over the average future working lifetime of the participants as a level percentage of payro 11. The
significant actuarial assumptions-used to compute pension contribution requirements are the same as those used to
determine the standard measure of the pension obligation.
General Pension Plan. Policemen's Pension Plan. Firemen's Pension Plan and the City Employee's Pension Plan
These Plans covered former City of Augusta employees. Policemen and firemen hired before 1945 are covered under
the General Pension Plan. Policemen hired between 1945 and 1949 are covered under the Policernen's Pension Plan.
Firemen hired between 1945 and 1949 are covered under the Firemen's Pension Plan. Other former City of Augusta
employees hired between 1945 and 1949 are covered by the City Employee's Pension Plan. Pension benefits are being
paid under these Plans to retired employees and beneficiaries. These are closed retirement plans (new employees may
not participate in the plans).
General Retirement Plan
Employees hired after March I, 1949 and before March 1, 1987, whose age did not exceed thirty-five years at the time
of their employment and are not participants of the 1977 Plan are covered under the General Retirement Plan. Pension
benefits vest after an employee is 45 years of age and has 15 years of full-time employment An employee may retire
at age 60 with 25 years of service and receive annual pension benefits equal to 2% of the employee's average salary
earned during the last three years of employment, multiplied by the number offull-time years of employment. The Plan
provides death and disability benefits. These benefit provisions and all other requirements including amendments are
established by Government ordinance. All full-time employees hired before July I, 1980, must contribute 8% of gross
earnings to the Plan, with the Government contributing remaining amounts sufficient to provide future.pensions. This
is a closed retirement plan (new employees may not participate in the Plan).
Periodic employer contributions to the pension plan are determined on an actuarial basis using the frozen entry age cost
method. The unfunded accrued liability is composed of pieces that are amortized over various periods to comply with
Georgia law. When the actuarial value of assets exceeds 150% of the present value of accrued benefits, the Official
Code of Georgia states that there is no minimum required contribution. The significant actuarial assumptions used to
compute pension contribution requirements are the same as those used to determine the standard measure of the pension
obligation.
Agent multiple-employer pension plan
Georgia Municipal Employees Benefit System (GMEBS)
Employees hired after March 1, 1987 and who are not participants in any other employer-sponsored retirement plan
are covered under the Georgia Municipal Employees Benefit System. The Plan provides pension benefits, deferred
allowances, and death and disability benefits. These benefit provisions and all other requirements including
amendments are established by Government ordinance. A participant may retire after reaching the age of 65
if the participant is not classified as public safety personnel; participating public safety personnel may retire at age 65
or age 55 with 25 years of total credited service, whichever is earlier. Early retirement may be taken at age 55 with 10
years of credited service. Benefits vest after 10 years of service. Employees who retire at or after age 55 with 10 or
more years of service are entitled to pension payments for the remainder of their lives equal to 1 1/4% of their fmal
-
37
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
December 31, 1999
Note 5 - Pension plans (Continued)
five-year average salary times the number of years of which they were employed as a participant in the GMEBS. The
fmal five-year average salary is the average salary of the employee during the fmal five years of full-time employment.
Pension provisions include deferred allowances, whereby an employee may tenninate his or her employment with the
County after accumulating 10 years of service but before reaching the age of 55. if the employee does not withdraw
his or her accumulated contributions, the employee is entitled to all pension benefits upon reaching the age of 55.
Employees must contribute 3.5% of their gross earnings to the Plan. In addition, the Government must provide annual
contributions sufficient to satisfy the actuarially detennined contribution requirements as amended by GMEBS. The
GMEBS Retirement Fund issues a publicly available financial report that includes financial statements and required
supplementary infonnation. That report may be obtained by writing to Georgia Municipal Employees Benefit System,
201 Pryor Street, SW, Atlanta, Georgia 30303.
Periodic employer contributions to the pension plan are detennined on an actuarial basis using the entry age nonnal
actuarial cost method. Normal cost is funded on a current basis. The Plan is subject to the minimum funding standards
of the Public Retirement Systems Standards Law. Since the Government's policy is to contribute the pension expense
in each year, the funding strategy should provide sufficient resources to pay employee pension benefits on a timely
basis. The significant actuarial assumptions used to compute pension contribution requirements are the same as those
used to detennine the standardized measure of the pension obligation.
Membership of the plans are as follows:
Terminated plan members
Retirees and beneficiaries entitled to but not yet
receiving benefits receiving benefits
Active
Plan
members
1945 Plan 44 0
1977 Plan 51 10
General Pension Plan 5 0
PoliCemen's Pension Plan 3 0
Firemen's Pension Plan 12 0
City Ernp10yees' Pension Plan 20 0
General Retirement Plan 160 4
GMEBS ..12. -1
Total 370 16
= =
4
987
o
o
o
o
175
300
1.466
The cost of administering the plans are fmanced through investment earnings.
Actuarial assumptions and other infonnation used to detennine the annual required contributions are located in the
Supplementary Infonnation section of this report.
B. Summary of significant accounting policies
Pension trust funds are accounted for on the accrual basis. The accrual basis of accounting recognizes revenues when
earned. Expenses are recorded when incurred. Plan member contributions are recognized in the period in which the
contributions are due. Employer contributions are recognized when due and the Government has made a fonnal
commitment to provide the contributions. Benefits and refunds are recognized when due and payable in accordance
with the terms of the plan. For information relating to reported investment values, see Note 1 H.
Net appreciation (deprl;lciation) in fair value of the plan's assets for the year includes realized gains and losses on
investment activity ofapproxirnately $5,473,000. The measurernent of realized gains and losses is independent of the
measurement of the net appreciation (depreciation) in the fair value of plan net assets. Investments purchased in
38
December 31,1999
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Continued
Note 5 - Pension plans (Continued)
a previous year and sold in the current-year resulted in their realized gains and losses being reported in the current year
and their net appreciation (depreciation) in plan assets being reported in both the current year and the previous years.
C. Concentrations and reserves
There are no assets legally reserved for purposes other than the payment of plan member benefits for any plans.
The plans held no individual investments whose market value exceeds five percent or more of net assets available for
benefits. There are no long-term contracts for contributions.
D. Annual pension cost and net pension obligation
The Government's annual pension cost is determined using the calculation methodology defined in GASB Statement
No. 27. The annual pension cost equals the Government's annual required contribution, plus any adjustments required
to reflect defined minimum and maximum amortization periods and any prior period differences between the actual
contribution paid into the plans and the annual pension cost.
E. Trend information
Fiscal Year Annual Actual County Percentage of Net Pension
Beginning Pension Cost Contribution APC Contributed Obligation
1998
1945 Plan 01/01/1998 $ $ 100% $
1977 Plan 01/01/1998 897,930 897,930 100%
General Pension Plan 01/01/1998 107,338 107,338 100%
Policemen's Pension Plan 01/01/1998 63,169 63,169 100%
Firemen's Pension Plan 01/01/1998 237,914 237,914 100%
City Employees' Pension
Plan 01/01/1998 331,619 331,619 100%
General Retirement Plan
(City 1949) 01/01/1998 100%
GMEBS 01/01/1998 208,746 208,746 100%
1999
1945 Plan 01/01/1999 $ $ 100% $
1977 Plan 01/01/1999 1,124,928 1,124,928 100%
General Pension Plan 01/01/1999 113,807 113,807 100%
Policemen's Pension Plan 01/01/1999 53,823 53,823 100%
Firemen's Pension Plan 01/01/1999 240,623 240,623 100%
City Employees' Pension
Plan 01/01/1999 348,792 348,792 100%
General Retirement Plan
(City 1949) 01/01/1999 100%
GMEBS 01/01/1999 191,385 .191,385 100%
Note 6 - Deferred compensation plan
The Government offers its employees a deferred compensation plan created in accordance with Internal Revenue Code
Section 457. The plan, available to all Government employees, permits them to defer a portion of their salary until future
years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable
emergency.
39
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Notes to Financial Statements - Concluded
December 31,1999
Note 6 - Deferred compensation plan (Continued)
Prior to 1999, all amounts of compensation deferred under the plan, all property and rights purchased with those amounts,
and all income attributable to those amounts, property, or rights were (until paid or made available to the employee or other
beneficiary) solely the property and rights of the Government (without being restricted to the provisions of benefits under
the plan), subject only to the claims of the Government's general creditors. Participants' rights under the plan are equal
to those of general creditors of the Government in an amount equal to the fair market value of the deferred account for each
participant
In 1996 Congress passed new legislation requiring existing Internal Revenue Code Section 457 plans be rnodified so that
by 1999 all assets and income of the plan are to be held in trust for the exclusive benefit of participants and their
beneficiaries. All assets of the plan are held by an independent administrator.
In compliance with GASB Statement 32, Accounting and Financial Reportingfor Internal Revenue Code Section 457
Deferred Compensation Plans, the Government has not included the assets of the deferred plan or the obligations owed
to plan participants in the Government's financial statements.
Note 7 - Prior period adjustment
In the financial statements for the year ended December 31, 1998, an error was made in accounting for water and sewer
revenue from pro-rated billings resulting in an understatement of operating income of$I,219,594. The error has been
corrected and has had the following effect on the beginning fund equity for the year ended December 3 I, 1999:
Water and Sewer Fund
Beginning retained earnings as previously reported
Adjustment of accounts receivable .
$74,108,497
1.219.594
Beginning retained earnings, as restated
$75.328.091
40
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I -
I
Pension Plan Required Supplementary Information
42
AUGUSTA, GEORGIA
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Dermed Benefit Pension Trusts - Required Supplementary Information
December 31,1999
A. Schedules of funding progress
1945 Plan
Actuarial (Funded) (F AAL)
Accrued Unfunded UAAL as
Actuarial Actuarial Liability AAL a%of
Valuation Value of AAL (FAAL) Funded Covered Covered
Date Assets Entry Ae:e UAAL Ratio Payroll Payroll
01/01/91 $ 9,055,522 $ 8,084,072 $( 971,450) 112% $ 670,286 ( 145)%
01/01/93 10,044,942 8,595,027 (1,449,915) 117 620,412 ( 234)
01/01/94 10,047,526 8,927,649 (1,119,877) 113 606,450 ( 185)
01/01/95 9,936,022 9,440,717 ( 495,305) 105 598,795 ( 83)
01/0 1/96 11,537,840 9,566,390 (1,971,450) 121 629,034 ( 313)
01/01/98 13,934,975 9,431,701 (4,503,274) 148 160,888 (2,799)
01/0 1/99 13,760,620 12,535,885 (1,224,735) 110 598,795 ( 205)
1977 Plan
01/01/91 $ 3,018,241 $ 1,430,898 $(1,587,343) . 211% $ 3,772,441 ( 42)%
01/01/93 3,892,816 1,937,061 (1,955,755) 201 4,607,419 ( 42)
01/01/94 4,262,572 2,813,432 (1,449,140) 152 5,180,438 ( 28)
01/01/95 4,439,451 3,333,577 (1,105,874) 133 6,797,338 ( 16)
01/01/96 5,446,380 4,332,024 (1,114,356) 126 8,952,224 ( 12)
01/0 1/97 6,285,732 5,510,585 ( 775,147) 114 11,509,974 ( 7)
01/01/99 9,976,793 14,137,712 4,160,919 71 24,454,857 17
General Pension Plan
12/31/93 $ $ 629,859 $ 629,859 $
12/31/94 619,418 619,418
12/31/95 587,797 587,797
12/31/96 564,008 564,008
. 12/31/97 637,605 637,605
12/31/98 533,575 533,575
12/31/99 511,305 511,305
Policemen's Pension Plan
12/31/93 $ $ 528,904 $ 528,904 $
12/31/94 437,814 437,814
12/31/95 422,070 422,070
12131/96 417,725 417,725
12/3 1/97 391,153 391,153
12/31/98 389,072 389,072
12/31/99 246,783 246,783
43
I
AUGUSTA, GEORGIA
I Dermed Benefit Pension Trusts - Required Supplementary Information - Continued
I December 31, 1999
I A. Schedules of funding progress (Continued) .
Firemen's Pension Plan
I Actuarial (Funded) (F AAL)
Accrued Unfunded UAAL as
Actuarial Actuarial Liability AAL a%of
I Valuation Value of AAL (F AAL) Funded Covered Covered
Date Assets Entry Age UAAL Ratio Payroll Pavroll
12/31/93 $ $ 1,475,590 $ 1,475,590 -% $ - %
I 12/3 1/94 1,342,821 1,342,821
12/31/95 1,296,843 1,296,843
12/31/96 1,202,831 1,202,831
I 12/31/97 1,507,501 1,507,501
12/31/98 1,479,472 1,479,472
12/3 1/99 1,276,044 1,276,044
I City Employees' Pension Plan
12/31/93 $ $ 2,960,183 $ 2,960,183 -% $ - %
I 12/3 1/94 2,704,129 2,704,129
12/31/95 2,598,066 2,598,066
12/3 1/96 2,584,786 2,584,786
I 12/3 1/97 2,418,723 2,418,723
12/31/98 2,266,704 2,266,704
12/31/99 2,060,501 2,060,501
I General Retirement Plan
01/01/93 $47,314,256 $38,551,529 $( 8,762,727) 123% $ 7,397,577 (119)%
I 01/01/94 49,875,350 36,456,408 (13,418,942) 137 7,243,580 (185)
01/01/95 47,710,074 39,699,516 ( 8,010,558) 120 7,053,091 (114)
01/01/96 56,004,033 41,587,715 (14,416,318) 135 6,345,073 (227)
01/01/97 59,413,476 42,712,240 (16,701,236) 139 5,165,172 (323)
I 01/01/99 71,138,815 51,388,074 (19,750,741) 138 5,794,554 (341)
I GMEBS
03/01/94 $ 2,754,918 $ 2,903,208 . $ 148,290 95% $10,375,830 . 1.0%
I 03/01/95 3,351,907 3,315,936 ( 35,971) 101 10,657,439 ( .3)
03/01/96 3,731,118 3,568,982 ( 162,136) 105 9,369,684 ( 2.0)
03/01/97 4,144,704 5,312,277 1,167,573 78 8,082,062 14.0
03/01/98 4,609,848 5,756,304 1,146,456 80 8,913,934 13.0
I 03/01/00 5,559,655 6,422,501 862,846 86 7,719,739 11.2
I
I
44
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
December 31, 1999
City Emplovees' Pension Plan
B. Schedules of employer contributions (Continued)
Fiscal
Year
1993
1994
1995
1996
1997
1998
1999
General Retirement Plan
1993
1994
1995
1996
1997
1998
1999
GMEBS
1993
1994
1995
1996
1997
1998
1999
Annual
Required
Contribution
$442,423
415,480
408,999
369,477
409,881
331,619
348,792
$
$216,604
232,2?8
106,440
187,548
197,167
214,536
178,545
c. Notes to required supplementary information
Valuation date .
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
1945 Plan
1/1/99
Attained age aggregate
Level percentage of payroll
Average future working lifetime
Market value
8%
5% .
5%
5%
46
Percentage
Contributed
100%
100
100
100
100
100
100
- %
100%
100
100
100
100
100
100
1977 Plan
1/1/99
Attained age aggregate
Level percentage of payroll
Average future working lifetime
Market value
8%
5%
5%
5%
AUGUST A, GEORGIA
I
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
I
December 31, 1999
C. Notes to required supplementary information (Continued)
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
Valuation date
Actuarial cost method
Amortization method
Amortization period
Actuarial asset valuation method
Actuarial assumptions:
Investment rate of return
Projected salary increases
. Post retirement benefit increases
Inflation
General
Pension Plan
12131/99
Actuarial present value oftotal
projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
Firemen's
Pension Plan
12/31/99
Actuarial present value of total
projected benefits
N/A
N/A
N/A
8%
N/A
N/A
N/A
47
I
Policemen's
Pension Plan
I
I
12/31/99
Actuarial present yalue of
total projected benefits
N/A
N/A
N/A
I
I
I
8%
N/A
N/A
N/A
City Employees'
Pension Plan
I
I
12/31/99
Actuarial present value of
total projected benefits
N/A
N/A
N/A
I
I
8%
N/A
N/A
N/A
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Defined Benefit Pension Trusts - Required Supplementary Information - Continued
I
I
December 31,1999
C. Notes to required supplementary information (Continued)
I
Valuation date
Actuarial cost method
Amortization method
Amortization period
I
I
I
Actuarial asset valuation method
I
I
Actuarial.assumptions:
Investment rate of return
Projected salary increases
Post retirement benefit increases
Inflation
I
I
I
I
I
I
I
I
I
General Retirement
Pension Plan
1/1/99
Frozen entry age
Level percentage of payroll
Various periods to comply with
state law
The sum of the actuarial yalue of
assets on the preceding valuation
date, net contributions and
disbursements during the preceding
year, interest on the items calculated
using the yaluation investment
return assumption, and 20% of the
difference between the market value
of assets on the current valuation
date and the sum of the first three
items.
8.0%
5.5%
4.0%
4.0%
48
GMEBS
3/1/00
Projected unit credit
Level dollar
30 years open
Roll forward prior year's actuarial
value with contributions,
disbursements, and expected return
of investments, plus 10% of
investment gains (losses) during 10
prior years.
8%
5.5%
None
None
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Combining and Individual Fund
. Financial Statements
50
I
1
I.
1
General Fund
I
The General Fund is used to account for all of the County's financial resources except those resources that must be
accounted for in a special purpose fund. Current inflows are typically from revenue sources such as property taxes,
fines, and penalties. Current outflows are generally related to the provision of various govemmental services such as
health and welfare, public safety, and general governmental administration.
I
I
General Fund - This fund is the general operating fund of the County. It is used for all financial resources except those
required to be accounted for in another fund.
I
Canal Authority Fund - This fund is a sub-fund of the General Fund. It is used to account for revenues, other fmancing
sources, and expenditures of the Augusta Canal Authority.
I
Law Enforcement Fund - This fund is a sub-fund of the General Fund. It accounts for property tax revenues from the
established mill rate for law enforcement, and other revenues, other financing sources, and expenditures related to law
enforcement.
I
State Grants Fund - This fund is a sub-fund of the General Fund. It accounts for expenditures and receipts of general
state grants.
I
Port Authority Fund - This fund is a sub-fund of the General Fund. It accounts for revenues, other financing sources,
and expenditures of the Augusta Port Authority. .
I
Local Law Enforcement Block Grants Fund - This fund is a sub-fund of the General Fund. It accounts for receipts and
expenditures of a two year grant to fund five dep~ties and one purchasing clerk.
I
I
I
I
I
I
I
52
1999
1998
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
General Fund
Combining Balance Sheet
December 31, 1999
Canal
General Authority
Local Law
Law State Port Enforcement
Enforcement Grants Authority Block Grants
Totals
ASSETS
Cash and cash equivalents $11,697,710 $1,195,258 $(3,043,837) $(374,863) $193,541 $222,306
Receivables (net of allowances
for uncollectibles)
Taxes
Accounts
Note
Intergovernmental
Prepaid expenses
Inventory
Due from other funds
$ 9,890,115
$14,982,025
Total assets
72,043 1,532,896 1,604,939 1,264,983
1,496,181 631,903 2,128.084 1,864,362
537,500 537,500 600,000
556,572 2.237,580 2,794,152 2,180,152
49,345 49,345 54,168
80,145 12,277 92,422 52,168
19.028,556 - - 19.028.556 13.381.469
$33.518.052 $1.l95.258 $ 1.358.542 $(374.863) $205.818 $222.306 $36.125.113 $34,379.327
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts and other payables $ 1.300.587 $ 28 $ 147.573 $ $ 3,821 $ $ 1.452,009 $ 2,656,726
Due to other funds 500,000 500,000 1,246.481
Accrued salaries and vacation 688,055 3,348 705.512 739 2,547 1,400.201 1,113.169
Other accrued liabilities 553,374 364,126 917,500 515.069
Deferred revenues 830.944 1.286.113 . 302.942 2.419.999 2.140.158
-
Total liabilities 3.872.960 3.376 2,503,324 - 4.560 305.489 6.689.709 7.672.703
-
FUND BALANCES (DEFICITS)
Reserved for special purposes 1,967.274
Reserved for inventory/prepaid
expenses 129,490 12,277 141,767 106,336
Unreserved - designated for risk
benefit 5,500,000 5,500,000 4,705,061
Unreserved - undesignated 24.015.602 1.191.882 (1.144.782) (374.863) 188.981 ~ 23.793.637 19.928.453
Total fund balances
(deficits) 29.645.092 1.191.882 (1.144.782) (374.863) 201.258 (83.183) 29.435.404 26.707.124
Total liabilities and fund
balances (deficits) $33.518.052 $1.195.258 $ L358.542 $(374.863) $205.818 $222.306 $36.125.113 $34.379.327
See notes to financial statements.
53
I
AUGUSTA, GEORGIA
I General Fund
I Combin~g Statement of Revenues, Expenditures
and Changes.in Fund Balances (Deficits)
1 Year Ended December 31,1999
Local Law
I Canal Law State . Port Enforcement Totals
General Authority Enforcement Grants Authority Block Grants 1999 1998
I REVENUES
Taxes $25,896,078 $ $29,977,378 $ - $ $ $55,873,456 $54,539,294
Licenses and permits . 2,333,684 2,333,684 1,882,135
Use of money and property 2,463,473 71,453 92,382 34,211 2,661,519 1,464,238
I Charges for services 11,477,042 123,437 1,070,205 91,421 12,762, 105 4,214,266
Fines and fees 8,273,513 707,120 8,980,633 7,220,710
Intergovernmental 1,064,165 243,891 1,340,218 395,528 3,043,802 1,570,403
Cost reimbursements 3,818,155
I Other 275.691 13.731 73.661 198 - 363.281 2.916
Total revenues 5 1.783.646 452.512 33.260.964 91.619 429.739 86.018.480 74.712.1 17
I EXPENDITURES
General government 13.582,831 3,553 4.787.507 43,524 18,417,415 14.548,142
Judicial 7,838,833 3.087 7,841,920 7,576,259
Public safety 4,862,839 29,267,663 102,509 34,233.0 II 31,487,212
I Public works 6,077,771 6,077,771 6,463,472
Health and welfare 4,223,130 4,223,130 4,051,476
Culture and recreation 8.763,013 432.944 6,500 115,404 9,317,861 7.038,742
Housing and development 1.005.496 1.005.496
I Debt service 1,500,388 396,656 117,278 2,014.322 1,614,877
Capital outlay 24,612 20,389 7,150,857 59,952 96,408 2,352,218 3,925.796
Other 308.1.97
Total expenditures 47.878.913 456.886 36.602.683 9.587 336.158 198.917 85,483.144 77.014.173
I Excess of revenues
over (under)
I expenditures 3.904,733 ( 4,374) (3,341,719) ( 9,587) (244,539) 230,822 535,336 (2,302,056)
OTHER FINANCING SOURCES (USES)
Operating transfers in 2,566,619 1,558,431 279,877 4,404,927 13,645,301
I Operating transfers out (2.21 1.983) (2.21 I. 983) (9.259.900)
Excess of revenues
over (under)
I expenditures and
other financing
sources (uses) 4,259,369 ( 4,374) (1,783,288) ( 9,587) 35,338 230,822 2,728,280 2.083,345
I Fund balances (deficits), beginning
of year, as previously reported 25,385,723 1,196,256 638,506 (365,276) 165,920 (314,005) 26,707,124 24,404,274
Prior period adjustments 219.505
I Fund balances (deficits), beginning
of year, restated 25.385.723 1.196.256 638.506 (365.276) 165.920 (314.005) 26.707 .124 24.623.779
Fund balances (deficits),
I end of year $29.645.092 $1.191.882 $0.144.782) $(374.863) $ 201.258 $( 83.183) $29.435.404 $26.707.124
I See notes to financial statements.
54
Excess of revenues over expenditures and
other financing sources (uses)
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ 55,295,823 $25,896,078 $(29,399,745) $25,112,731
1,150,500 2,333,684 1,183,184 1,882,135
1,905,655 2,463,473 557,818 1,383,098
13,626,340 11,477,042 ( 2,149,298) 3,956,844
5,657,500 8,273,513 2,616,013 5,945,335
1,074,790 1,064,165 ( 10,625) 1,387,070
1,618,939
2.075 275.691 273.616 1.997
78.712.683 51.783.646 (26.929.037) 41.288.149
13,410,765 13,582,831 ( 172,065) 8.202,965
7,936,564 7,838,833 97,73 1 7,576,259
3,845,556 4,862,839 ( 1,017,283) 2,753,114
5,958,879 6,077,771 ( 118,892) 6,463,472
4,241,778 4,223,130 18,648 4,051,476
8,865,114 8,763,013 102,101 7,038,742
1,357,161 1,005,496 351,665
1,504,435 1,500,388 4,047 1,497,599
14,200 24,612 ( 10,412)
305.485
47.134.452 47.878.913 ( 744.461) 43.457.938
31,578,231 3,904,733 (27,673,498) (2,169,789)
2,566,619 2,566,619 9,137,607
(34.459.772) (2.211.983) 32.247,789 (5.444.242)
$( 314.922) 4,259,369 $ 4,574.291 1,523,576
25.385,723 25.385.723
$29.645.092 $26,909.299
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
. General Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Taxes
Licenses and permits
Use of money and property
Charges for services
Fines and fees
Intergovernmental
Cost reimbursements
Other
Total revenues
EXPENDITURES
General government
Judicial
Public safety
Public works
Health and welfare
Culture and recreation .
Housing and development
Debt service
Capital outlay
Other
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
55
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Canal Authority Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals Cor the Year Ended December 31,1998)
See notes to fmancial statements.
56
Excess of revenues over (under) expenditures
and other financing sources (uses) $( 1.314.450) (1,783,288)$( 468,838)
638,506
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Law Enforcement Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31, 1998)
Budget
Variance
Favorable
Actual (Unfavorable)
1998
Actual
REVENUES
Taxes $ - $29,977,378 $ 29,977,378 $29,426,563
Use of money and property 92,382 92,382
Charges for services 1,125,000 1,070,205 ( 54,795)
Fines and fees 823,662 707,120 ( 116,542) 1,195,515
Intergovernmental 2,059,447 1,340,218 ( 719,229)
Cost reimbursements 2,199,216
Other 63.381 73.661 10.280 399
Total revenues 4.071.490 33.260.964 29.189.474 32.821.693
EXPENDITURES
Administration 4,026,466 4,787,507 ( 761,041)
Public safety 34,120,930 29,267,663 4,853,267 28,734,098
Debt service 396,656 ( 396,656)
Capital outlay 954.006 2.150,857 ( 1.196.851) 3.879.223
Total expenditures 39,101.402 36.602.683 2.498.719 32,613.321
Excess of revenues over (under) expenditures (35,029,912) (3,341,719) 31,688,193 208,372
OTHER FINANCING SOURCES (USES)
Operating transfers in 33,715,462 1,558,431 (32,157,031) 4,204,820
Operating transfers out (3.774.686)
Fund balance, beginning of year 638.506
Fund balance (deficit), end of year $0.144.782)
$ 638.506
See notes to financial statements.
57
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
State Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
See notes to financial statements.
58
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31, 1998)
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
REVENUES
Charges for services $ 85,650 $ 91,421 $ 5,771 $ 118
Fines and fees 79,860
Intergovernmental 18,150 (18,150)
Other 5,000 198 ( 4.802)
Total revenues 108.800 91.619 07.181) 79.978
EXPENDITURES
Administration 39,951 43,524 ( 3,573) 139,673
Culture and recreation 185,414 115,404 70,010
Debt services 117,280 117,278 2 117,278
Capital outlays 89,950 59,952 29,998 7,448
Other 2.712
Total expenditures 432.595 336,158 96.437 267.111
Excess of revenues under expenditures (323,795) (244,539) 79;256 (187,133)
OTHER FINANCING SOURCES (USES)
Operating transfers in 279,877 279,877 302,874
Operating transfers out ( 39.023)
Excess of revenues over (under) expenditures
and other financing sources (uses) $( 43,918) 35,338 $ 79.256 76,718
Fund balance, beginning of year 165,920 89.202
Fund balance, end oryear $ 201.258 $ 165.920
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Port Authority Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget(GAAP Basis) and Actual
See notes to financial statements.
59
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Local Law Enforcement Block Grants Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Use of money and property
Fines and fees
Intergovernmental
Total revenues
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ $ 34,211 $ 34,211 $ 15,207
114.503 395.528 281.025 183.333
114.503 429.739 315.236 198,540
494,563
50,248 102,509 (52,261)
96.408 96.408 31.050
146.656 198.917 (52.261) 525.613
$(32:1 53) 230.822 $262.975 (327,073)
EXPENDITURES
Administration
Public safety
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
Fund balance (deficit), beginning of year as previously
reported
(314,005)
(206,437)
Prior period adjustment
219.505
Fund balance (deficit), beginning of year, restated
(314.005)
13.068
Fund balance (deficit), end of year
$( 83.183)
$(314.005)
See notes to financial statements.
60
I
I
I
Special Revenue Funds
I
Special Revenue Funds are used to account for the proceeds from specific revenue sources which are legally restricted
to expenditures for specified purposes.
I
Urban Services District Fund - This fund accounts for revenue primarily from ad valorem taxes from areas within the
fonner city limits and expenditures related to governmental services such as "Main Street", "Urban Street Lights", and
"Sanitation" .
I
Emergency Telephone System Fund - This fund accounts for the receipt and disbursement of revenues of the emergency
telephone response system.
I
Capital Outlay Fund - This fund accounts for the disbursement of revenues for all capital expenditures in General Fund
departments. Capital expenditures are defined as any non-disposable item over $500 which includes vehicles, office
and computer equipment, communications equipment, building renovations and office furniture.
I
I
Law Enforcement Fund - This fund accounts for revenue and expenditures of the Sheriffs Department and Jail.
Fire Protection Fund - This fund accounts for the receipt and disbursement of tax revenues restricted for fire protection
services in the unincorporated area only.
I
Occupational Tax Fund - This fund accounts for ~e receipt and disbursement of tax revenues restricted for fire
protection services in the unincorporated area only.
I
Special Assessment Fund - This fund accounts for the receipt and disbursement of street light assessment taxes for the
installation of street lights in the County.
I
Promotion!rourism Fund - This fund accounts for the receipt and disbursement of hoteVmotel and beer/wine tax
revenues to the Augusta-Richmond County Convention & Visitors Bureau and the Augusta-Richmond County Coliseum
Authority.
I
Housing and Neighborhood Development Fund - This fund accounts for the fmancing and construction of various
community development projects from grants received from the U.S. Department of Housing and Urban Development.
I
Urban Development Action Grant (UDAG) Fund - This fund accounts for loan transactions in relation to urban
development action grants. Repayments of initial grant revenue loaned to qualified recipients are restricted to additional
financing to qualified applicants.
I
Downtown Development Authority Fund - This fund accounts for funding it receives from the County and from special
tax on downtown merchants.
I
State Caoital Grants Fund - This fund accounts for receipt and expenditure of the State Capital Grant, which is restricted
for capital expenditures only.
I
Law Library Fund - This fund accounts for revenue and expenditures of the Law Library.
I
5% Crime Victim's Assistance Fund - This fund accounts for the 5% surcharge on certain fines with the proceeds used
for a victim's assistance program.
61
I
I
I
Supplemental Juvenile Service Fund - This fund accounts for supervisory fees collected on juvenile cases.
I
Building Inspection Fund - This fund accounts for building inspection revenues and expenditures.
I
Weed and Seed Federal Grant Fund - This fund accounts for a grant designed to target high risk areas for teens and weed
out the bad influences and sow the seed for a better life.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
62
I
AUGUSTA, GEORGIA
Special Revenue Funds I
Combining Balance Sheet I
December 31, 1999 I
Urban Emergency
Services Telephone Cap ital Law Fire Occupational I
District System Outlay Enforcement Protection Tax
ASSETS
Cash and cash equivalents $1,452,302 $ $ 414,350 $301,443 $9,156,902 $ I
Receivables (net, where applicable, of
allowance for uncollectibles) I
Taxes 696,654 246,791 127,725
Accounts 10,000 151,589 1,890
Loans 43,320
Interest 5,627 I
Intergovernmental 666,377 1,147,082
Prepaid expenses
Restricted assets I
Sinking fund account
Due from other funds -
Total assets $2.874.280 $ 151.589 $1 ;808.223 $301.443 $9.284.627 $ 1.890 I
LIABILITIES AND FUND BALANCES
(DEFICITS) I
LIABILITffiS
Accounts and other payables $ 367,746 $ 29,961 $ 62,823 $ 37,381 $ 120,908 $ 4,467 I
Accrued interest
Due to other funds 1,358,201 243,184 326,325
Accrued salaries and vacation 5,745 30,024 268,182 I
Deferred revenue 704.609 163,585 135.899 7.829.462
Total liabilities 2.436.301 303.169 226.408 173,280 8.218.552 330.792
FUND BALANCES (DEFICITS) I
Unreserved:
Designated for risk benefit 250,000
Undesignated 437.979 (151.580) 1.581.815 128.163 816.075 (328.902) I
Total fund balances
(deficits) 437.979 (151.580) 1.581.815 128.163 1.066.075 (328.902)
Total liabilities and fund I
balances (deficits) $2.874.280 $ 151.589 $1.808.223 $301.443 $9.284.627 $ 1.890
I
I
See notes to financial statements. I
63
AUGUSTA, GEORGIA
Special Revenue Funds
Combining Balance Sheet - Continued
December 31, 1999
5% Crime Supplemental
Victim's Juvenile
Assistance Service
ASSETS
Cash and cash equivalents $337,568
Receivables, (net, where applicable of
allowance for uncollectibles)
Taxes
Accounts
Loans
Interest
Intergovernmental
Prepaid expenses
Restricted assets
Sinking fund account
Due from other funds
$11,819 $
Total assets
$337.568
$11.819 $
LIABILITIES AND FUND BALANCES
{DEFICITS)
Building
Inspection
65
Weed
and Seed
Federal
Grant
Totals
1999 1998
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
$40,372 $15,125,086 $16,631,627
1,253,319 1,030,008
163,479 201,023
3,961,942 3,873,985
57,684 53,003
1,813,459 1,080,796
519,803
- 2,211 444.533
-
$40.372 $22.896.983 $23.314.975
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
66
I
AUGUSTA, GEORGIA
Special Revenue Funds I
Combining Statement of Revenues, Expenditures I
and Changes in Fund Balances (Deficits)
Year Ended December 31, 1999 I
Urban .Emergency I
Services Telephone Capital Law Fire Occupational
District System Outlav Enforcement Protection Tax
REVENUES I
Taxes $13,101,078 $ - $ 2,568,135 $ - $ 8,310,623 $ 19,451
Licenses and permits 1,673,930
Intergovernmental 595,739 7,500 I
Charges for services 2,193,412 52,266 11 ,402 29,862 57
Fines and forfeitures
Investment income 1,127 1,776 18,264 368,106 22,193
Contributions and donations 7,553 I
Other 174.263 7.390 27.389 1.665
Total revenues 13.276.468 2.193.412 3.225.306 29.666 8.751.033 1.717.296
EXPENDITURES I
Current
General government 52,212 261,993 58,877 666,003 12,063 I
Judicial
Public safety 1,421,273 261 44,707 12,928,319
Public works 4,512,580 102
Health and welfare 40 I
Culture and recreation 2.978
Housing and development 33,127 21,090
Capital outlay 146,459 59,469 4,246,642 26,743 522,490 I
Debt service 493.649
Total expenditures 5.238.027 1.742.735 4.329.950 71.450 14.116.852 12.063
Excess of revenues over I
(under) expenditures 8,038,441 450,677 (1,104,644) (41,784) (5,365,819) 1,705,233
OTHER FINANCING SOURCES
(USES) I
Capital leases
Operating transfers in 74,142 1,724,286 5,236,500
Operating transfers out (6.995.994) (1.571.776) 0.922.500) I
Excess of revenues over
(under) expenditures and
. other financing sources I
(uses) 1,042,447 524,819 ( 952,134) (41,784) ( 129,319) ( 217,267)
Fund balances (deficits), beginning I
of year, as previously reported ( 604,468) ( 676,399) 2,533,949 169,947 1,195,394 ( 111,635)
Prior period adjustment
Fund balances (deficits), beginning
of year, as restated ( 604.468) ( 676.399) 2.533,949 169.947 1.195.394 ( 111.635) I
Fund balances (deficits), end of year $ 437.979 $( 151.580)$ 1.581.815 $128.163 $ 1.066,075 $( 328.902)
See notes to financial statements. I
67
I
AUGUST A, GEORGIA
Special Revenue Funds I
Combining Statement of Revenues, Expenditures I
and Changes in Fund Balances (Deficits) - Continued
Year Ended December 31,1999 I
Weed I
and Seed
Supplemental Building Federal Totals.
Juvenile Service Inspection Grant 1999 1998
REVENUES I
Taxes $ $ $ $ 29,454,957 $ 28,382,875
Licenses and permits 1,673,930 1,611,153
Intergovernmental 116,059 4,535,406 3,314,711 I
Charges for services 11,600 2,329,557 1,991,884
Fines and forfeitures 448,463
Investment income 219 1,091 553,304 484,369 I
Contributions and donations 7,553
Other - 524.629 1.355.624
-
Total revenues l.L.lli 117.150 39.527.799 37.140.616 I
EXPENDITURES
Current
General government 22,577 1,143,933 3,044,109 I
Judicial 128,330 231,353
Public safety 77,117 14,471,677 15,404,626
Public works 5,612,269 6,213,223 I
Health and welfare 40
Culture and recreation 305,145 467,329
Housing and development 223,688 8,688,450 6,528,850 I
Capital outlay 1,434 5,019,666
Debt service - 2.192.309 3.129.570
-
Total expenditures - 246.265 78.551 37.561.819 35,019.060
-
Excess of revenues over I
(under) expenditures 11,819 (246,265) 38,599 1,965,980 2,121,556
OTHER FINANCING SOURCES I
(USES)
Capital leases 82,394
Operating transfers in 8,467,790 9,609,846 I
Operating transfers out - ( 10.490.270) (14,662,012)
-
Excess of revenues over
(under) expenditures and I
other financing sources
(uses) 11,819 (246,265) 38,599 ( 56,500) ( 2,848,216)
Fund balances (deficits), beginning I
of year, as previously reported 9,116,068 11 ,390, 148
Prior period adjustment 574,136
Fund balances (deficits), beginning .
of year, as restated - 9.116,068 11 ,964.284
-
Fund balances (deficits), end oryear $11.819 $(246.265) $ 38.599 $ 9.059.568 $ 9.116,068 .
69
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Urban Services District Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31,1998)
See notes to financial statements.
70
AUGUSTA, GEORGIA
Emergency Telephone System Fund
Statement of Revenues, Expenditures and
Changes in Flind Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
REVENUES
Charges for services
EXPENDITURES
General government
Public safety
Capital outlay
Total expenditures
Excess of revenues over expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Excess of revenues over expenditures
and other financing sources (uses)
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
See notes to fmancial statements.
Variance
Favorable
Budget Actual (Unfavorable )
$2.121.000 $2.193.412 $ 72.412
194,564 261,993 (67,429)
1,654,456 1,421,273 233,183
70.000 59.469 10.531
1.919.020 1.742,735 176.285
201,980 450,677 248,697
74,142 74,142
$ 20 L980
524,819 $322.839
( 676.399)
$( 15\,580)
71
1998
Actual
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
$1.751.413
1,516,648
1.516.648
234,765
350,000
( 376.780)
207,985
( 884.384)
$( 676.399)
I
I
1- -
I
I
I
I
I
I
I
I
I
I
1
I
I
I
I
I
AUGUSTA, GEORGIA
Capital Outlay Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
Variance
Favorable 1998
Budget Actual (Unfavorable) Actual
REVENUES
Taxes $ 2,687,866 $ 2,568,135 $( 119,731) $ 2,623,480
Intergovernmental 718,146 595,739 ( 122,407) 492,352
Charges for services 22,000 52,266 30,266 1,100
Investment income .1,776 1,776 6,261
Other 7.390 7.390 63 .543
Total revenues 3.428.012 3.225.306 ( 202.706) 3.186.736
EXPENDITURES
General government 560,743 58,877 501,866 2,525,385
Judicial 231,353
Public safety 99,503 261 99,242 420,150
Public works 181,492 102 181,390 219,145
Culture and recreation 218,464 2,978 215,486 467,329
Housing and development 743,789 21,090 722,699 620,584
Capital outlay 5,387,326 4,246,642 1,140,684
Debt service 493.525
Total expenditures 7.19 1.317 4,329.950 2.861.367 4.977.471
Excess of revenues under expenditures (3,763,305) (1,104,644) 2,658,661 (1,790,735)
OTHER FINANCING SOURCES (USES)
Bond proceeds 1,571,204 (1,571,204)
Operating transfers in 1,894,875 1,724,286 ( 170,589) 2,918,826
Operating transfers out ( 1,572.076) 0.571.776) 300 (4.230.644)
Excess of revenues under expenditures
and other financing sources (uses) $(1,869.302) ( 952,134)$ 917.168 (3,102,553)
Fund balance, beginning of year 2.533.949 5.636.502
Fund balance, end of year $ 1.581.815 $ 2.533.949
See notes to financial statements.
72
73
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Law Enforcement Fund
_ Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
REVENUES
Charges for services $283,200 $ 11 ,402 $(271,798) $200,212
Investment income 8.000 18.264 10.264 13.686
Total revenues 291.200 29.666 (261.534) 213.898
EXPENDITURES
Public safety 66,601 44,707 21,894 183,871
Capital outlay 54.372 26.743 27.629
Total expenditures 120.973 71.450 49.523 183.871
Excess of revenues over (under) expenditures 170,227 (41,784) (212,011) 30,027
Fund balance, beginning of year 169.947 139.920
Fund balance, end of year $128.163 $169.947
See notes to financial statements.
I
I
I--
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Fire Protection Fund
. Statement of Revenues~ Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Taxes
Intergovernmental
Charges for services
Investment income
Contributions and donations
Other
Total revenues
EXPENDITURES
General government
Public safety
Health and welfare
Capital outlay
Total expenditures _
Excess of revenues under expenditures.
OTHER FINANCING SOURCES (USES)
Bond proceeds
. Operating transfers in
Operating transfers out
Excess of revenues over (under) expenditures
and other financing sources (uses)
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ 8,444,971 $ 8,310,623 $( 134,348) $ 8,026,581
7,500 7,500
29,862 29,862 15,455
180,000 368,106 188,106 343,388
7,553 7,553
98.635 27.389 ( 71.246)
8.723.606 8.751.033 27.427 8.385.424
389,967 666,003 ( 276,036)
16,390,927 12,928,319 3,462,608 13,283,957
40 ( 40)
810.067 522.490 287.577
17.590.961 14.116.852 3.474.109 13.283.957
(8,867,355) (5,365,819) 3,501,536 (4,898,533)
1,525,011 (1,525,011) 82,394
5,236,500 5,236,500 5,053,254
( 610,423)
$(2.105.844) ( 129,319) $ 1.976.525 ( 373,308)
1.195.394 1.568.702
$ 1.066.075 $ 1.195.394
74
AUGUSTA, GEORGIA
Occupational Tax Fund
_ Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Taxes
Licenses and permits
Charges for services
Other
Investment income
Total revenues
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ - $ 19,451 $ 19,451 $
1,912,063 1,673,930 (238,133) 1,611,153
57 57
1,665 1,665
22.500 22.193 ( 307) 16.466
1.934.563 1.717 .296 (217.267) 1.627.619
12.063 12.063
1,922,500 1,705,233 (217,267) 1,627,619
(\,922.500) (1.922.500) . (\,739.254)
$ ( 217,267) $(217,267) ( 111,635)
111.635)
$( 328.902) $( 111.635)
EXPENDITURES
General government
Excess of revenues over expenditures
OTHER FINANCING USES
Operating transfers out
Excess of revenues under expenditures. .
and other financing uses
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
See notes to fmancial statements.
75
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Special Assessment Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
. Taxes
Charges for services
Total revenues
EXPENDITURES
Public works
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING USES
Operating transfers out
Excess of revenues over (under) expenditures
and other financing uses . $
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
Budget
1,213,700
65.000
1.278.700
76
Variance
Favorable
Actual (Unfavorable)
$1,092,670 $ 1,092,670
30,958 0.247,742)
1.123,628 ( 155.072)
1,099,587
13,747
1.113.334
10,294
114,113
51.253
165.366
10,294
10,294 $ 10.294
70.296
$ 80.590
1998
Actual
$1,033,601
1,149,419
1.149.419
( 115,818)
( 1.498)
( 117,3 16)
187.612
$ 70.296
Excess of revenues over expenditures
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$3.615,000 $3.918.757 $ 303.757 $3.611.644
300,000. 302,167 ( 2,167) .
3.195.000 3.587.121 (392.121) 3.607.469
3.495.000 3.889,288 (394.288)
$ 120.000 29,469 $( 90.531) 4,175
4.175
$ 33.644 $ 4.175
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Promotion/Tourism Fund
Statement of Revenues, ~xpenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
REVENUES
Taxes
EXPENDITURES
Culture and recreation
Housing and development
Total expenditures
Fund balance, beginning of year
Fund balance, end of year
See notes to financial statements.
77
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Housing and Neighborhood Development Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999 .
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Intergovernmental
Investment income
Other
Total revenues
EXPENDITURES
General government
Housing and development
Capital outlay
Debt service
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING SOURCES (USES)
Operating transfers in
Operating transfers out
Excess of revenues over expenditures
and other financing sources (uses)
. . $ 2.255.660
71,659 $(2,184.001)
Fund balance, beginning of year
1.058.557
$1.130,216
Fund balance, end of year
See notes to financial statements.
78
826,764
231. 793
$1.058.557
Excess of revenues over (under) expenditures
and other financing sources
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ 350 $ 70,380 $ 70,030 $ 73,035
86.752 86.752
350 157.132 156.782 73.035
185.350 599.397 (414.047) 3.759
( 185,000) ( 442,265) (257,265) 69,276
508.689 508,689 1.474
$( 185.000) 66,424 $ 251.424 70,750
4.964.615 4.893.865
$5.031.039 $4.964,615
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Urban Development Action Grant Fund (UDAG)
Statement of Revenues,_ Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
lnvesanent income
Other
Total revenues
EXPENDITURES
Housing and development
Excess of revenues over (under) expenditures
OTHER FINANCING SOURCES
Operating transfers in
Fund balance, beginning of year
Fund balances, end of year
See notes to financial statements.
79
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Downtown Development Authority Fund
Statement of Revenues, Expenditures and.
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31,1998)
See notes to fmancial statements.
80
81
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
State Capital Grants Fund
Statement of Revenues, F;xpenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
Variance
Favorable 1998
Budget Actual (Unfavorable) Actual
EXPENDITURES
General government $~ $--=-. $~ $ 154
Excess of revenues under expenditures $ - $ - (154)
=
Fund balance, beginning of year 665 ...!l2
Fund balance, end of year $~ $ ~
See notes to fmancial statements.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Law Library Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
893 ( 893)
39.419 2.443 36.976
39,419 3,336 36,083
(3,336) ( 3,336)
-
-
$(3.336)
Budget
REVENUES
Fines and forfeitures
$39,419
EXPENDITURES
General government
Judicial
Total expenditures
Excess of revenues under expenditures
Fund balance, beginning of year
Fund balance (deficit), end of year
See notes to financial statements.
82
Variance
Favorable
Actual (Unfavorable)
$
$(39,419)
1998
Actual
$
$ -
=
83
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
5% Crime Victim's Assistance Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31, 1999
(With Comparative Totals for the Year Ended December 31,1998)
See notes to financial statements.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Supplemental Juvenile Service Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Charges for services
Investment income
Total revenues
Variance
Favorable
Budget Actual (Unfavorable )
$ $11 ,600 $11,600
- -1l2 -ill
-
. 11.819 11.819
-
11,819 11,819
-
-
$11.819
Excess of revenues over expenditures
Fund balance, beginning of year
Fund balance, end of year
See notes to [mancial statements.
84
1998
Actual
$
$ -
=
AUGUSTA, GEORGIA
Building Inspection Fund
Statement of Revenues, Expenditures and .
Changes in Fund Balance (Deficit) - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Licenses and permits
Intergovernmental
Total revenues
Variance
Favorable
Budget Actual (Unfavorable )
$884,000 $ $(884,000)
25.500 ( 25.500)
909.500 (909.500)
22,577 ( 22,577)
782.352 223.688 558.664
782.352 246.265 536.087
127,148 (246,265) (373,413)
EXPENDITURES
General government
Housing and development
Total expenditures
Excess of revenues over (under) expenditures
Fund balance, beginning of year
Fund balance (deficit), end of year
$(246.265)
See notes to financial statements.
85
1998
Actual
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
$
$ -
=
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
Weed and Seed Federal Grant Fund
. Statement of Re~enues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31, 1998)
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
REVENUES
Intergovernmental $250,000 $116,059 $(133,941) $
Inyestment income 1.091 1.091 -
-
Total revenues 250.000 117.150 ( I 32.850) -
-
EXPENDITURES
Public safety 250,000 77,117 172,883
Capital outlay 1.434 ( 1.434) -
-
Total expenditures 250.000 78,551 171.449 -
-
Excess of revenues over expenditures 38,599 ( 38,599)
Fund balance, beginning of year -
-
Fund balance, end of year $ 38.599 $ -
See notes to financial statements.
86
87
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
. I
I
I
I
..
I
I
I
I
Debt Service Funds
I
The Debt Service Funds are used to account for resources that will be used to service general long-term debt that is
recorded iil the General Long-Term Debt Account Group. In general, Debt Service Funds are established only iflegally
required or when resources are being accumulated to meet principal and interest payments that will be made in future
periods.
I
I
I
Debt Service Fund - This fund accounts for general obligation bonds and notes payable and any other debts not recorded
in the Enterprise Funds.
Urban Debt Service Fund - This fund accounts for general obligation bonds related to the former City of Augusta.
I
I
I
I
I
I
I
I.
I
I
88
Urban
Debt Debt Totals
Service Service 1999 1998
ASSETS
Cash and cash equivalents $ 715,977 $367,584 $1,083,561 $1,022,175
Receivables (net of allowances for uncollectibles)
Taxes 81,889 96,425 178,314 149,485
Prepaid expenses 896,800 896,800 834,800
Certificates of participation investments
Acquisition/construction account 143,982 143,982 86,301
Reserve account 1,271,966 1,271,966 1,219,371
Due from other funds 7.915
Total assets $3.110.614 $464.009 $3.574.623 $3.320.047
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
Debt Service Funds
Combining Balance Sheet
December 31,1999
LIABILITIES AND FUND EQUITY AND OTHER CREDITS
LIABILITIES
Deferred revenues $ 73.900 $ 77.750 $ 151.650 $ 133.761
Total liabilities 73.900 77.750 151.650 133,761
FUND EQUITY AND OTHER CREDITS
Reserved for debt service 3.036.714 386.259 3.422,973 3.186.286
Total fund equity and other credits 3.036.714 386.259 3.422.973 3.186.286
Total liabilities, fund equity, and other credits $3.110.614 $464.009 $3.574,623 $3,320.047
I
I
I
I
I
1
I
I
See notes to financial statements.
89
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Debt Service Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31,1999
Urban
Debt Debt Totals
Service Service 1999 1998
REVENUES
Taxes $ 801,848 $586,149 $1,387,997 $1,285,307
Charges for services 14,500 14,500
Use of money and property 175.666 14.624 190.290 129.420
Total revenues 992.014 600.773 1.592.787 1.414.727
EXPENDITURES
Debt service 941.600 414.500 1.356.100 1.487 .608
Excess of revenues over (under) expenditures 50,414 186,273 236,687 ( 72,881)
OTHER FINANCING SOURCES
Operating transfers in 6,360
Excess of revenues over (under) expenditures
and other financing sources 50,414 186,273 236,687 ( 66,521)
Fund balances, beginning of year 2.986.300 199.986 3.186.286 3.252.807
Fund balances, end of year $3.036.714 $386,259 $3.422.973 $3.186.286
See notes to financial statements.
90
Debt Service Fund
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
Variance
Favorable 1998
Bude:et Actual (Unfavorable) Actual
REVENUES
Taxes $855,700 $ 801,848 $(53,852) $ 806,431
Charges for services 14,500 14,500
Use of money and property 45.000 175.666 130.666 122.897
Total revenues 900.700 992.014 91.314 929.328
EXPENDITURES
Debt service 945.600 941.600 4,000 1.052.055
Excess of revenues over (under) expenditures (44,900) 50,414 95,314 ( 122,727)
OTHER FINANCING SOURCES
Operating transfers in 3,180
Excess of revenues over (under) expenditures
and other financing sources $(44,900) 50,414 $ 95.314 (119,547)
Fund balance, beginning of year 2.986.300 3.105.847
Fund balance, end of year $3.036.714 $2.986.300
See notes to financial statements.
91
I
I
1
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Urban Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balance -
Budget (GAAP Basis) and Actual
Year Ended December 31,1999
See notes to fmancial statements.
92
93
I
I
-. I
I
I
I
.1
I
I
I
I
I
I
I
I
I
I
I
I
1
1
I
I
Capital Projects Funds
I
The acquisition or construction of capital projects, other than those financed by Enterprise Funds, Internal Service
Funds, or Trust Funds, may be accounted for in a Capital Projects Fund. Usually a Capital Projects Fund is used to
account for major capital expenditures, such as the construction of civic centers, libraries, and general administrative
service buildings. The acquisition of other capital assets, such as machinery, furniture, and vehicles, is usually
accounted for in the fund that is responsible for the fmancing of the expenditure.
I
I
Community Development Fund - This fund accounts for the financing and construction of various community
development projects. Financing is provided by grants received from the U.S. Department ofHUD.
I
Special Sales Tax Fund - This fund accounts for fmancing and construction of various road improvement projects.
Financing is provided by receipts from a 1987 special one percent local option sales tax referendum.
I
Special Sales Tax Phase II Fund - This fund accounts for financing and construction of yarious construction and road
improvements, drainage,jail improvements, and museums. Financing is to be provided by receipts from a 1991 special
one percent local option sales tax referendum.
I
Special Sales Tax Phase III Fund - This fund was established to account for expenditures specifically budgeted from
revenues from the one cent sales tax (Phase III) collected from the years 1996 - 2000 to be used primarily for public
works, recreation and outside agency projects.
I
I
I
1
I
I
I
I
94
AUGUSTA, GEORGIA
Capital Projects Funds
Combining Balance Sheet
December 31, 1999
ASSETS
Cash and investments
Receivables:
Accounts
Interest
Prepaid items
Total assets
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts and other payab1es
Accrued salaries and vacation
Due to other funds
Total liabilities
FUND BALANCES
Reserved for special sales tax projects
Unreserved - designated for capital improvements
Total fund balances
Total liabilities and fund balances
See notes to financial statements.
95
Community Special Sales
Development Tax
$244,833 $5,095,530
109,105
$244.833 $5.204.635
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
1
I
I
I Special Special
Sales Tax Sales Tax Totals
I Phase II Phase ill 1999 1998
$17,485,550 $46,105,773 $68,931,686 $68,377,507
I 2,617,882 2,617,882 2,360,308
279,783 388,888
I 75.000 75.000 10.000
$17.765.333 $48.798.655 $72.013 .456 $70.747.815
I
I $ 63,207 $ 957,653 $ 1,066,508 $ 959,020
27,634 27,634 4,634,553
528.267 7.052.881 7.645.154 38.533
I 591.474 8.038.168 8,739.296 5.632.106
17,173,859 40,760,487 63,029,327 64,870,876
244.833. 244.833
. 17 .173.859 40.760.487 63.274,160 65.115.709
I $17,765.333 $48.798.655 $72.013.456 $70.747.815
I
I
I
I
I
I
I 96
AUGUSTA, GEORGIA
Capital Projects Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Year Ended December 31,1999
REVENUES
Taxes
Use of money and property
Intergovernmental - Cost reimbursements from state
Other
Total revenues
EXPENDITURES
Public safety
Public works
Health & welfare
Culture/recreation
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
OTHER FINANCING USES
Operating transfers .out
Excess of revenues over (under) expenditures and other
financing uses
Fund balances, beginning of year, as previously reported
Prior period adjustment
Fund balances, beginning of year, as restated
Fund balances, end of year
See notes to financial statements.
97
Community
Development
$
244,833
244.833
$244,833
Special Sales
Tax
I
I
I
I
I
I
I
I
I
I
$
261,009
14,119
275.128
25,454
460.321
485.775
( 210,647)
.
-
(210,647)
I
I
I
I
I
I
I
I
5,305,628
5.305,628
$5.094.981
Excess of revenues over expenditures
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ $ $ $ 780
780
$ $ 780
244.833 244,053
$244.833 $244.833
I.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Community Development Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Other
Total revenues
Fund balance, beginning of year
Fund balance, end of year
See notes to fmanciaI statements.
99
I
I
I
I
I
I.
I
I
1
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Special Sales Tax Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
REVENUES
Use of money and property
Cost reimbursements
Total revenues
Variance
Favorable 1998
Budget Actual (Unfavorable) Actual
$ $ 261,009 $ 261,009 $ 304,154
14.119 14.119 275.866
275.128 275.128 580.020
140,669 25,454 115,215
1.201.4 71 460.321 741.150 781.982
1.342.140 485.775 856.365 781.982
(1,342,140) (210,647) 1,131,493 ( 201,962)
EXPENDITURES
Public works
Capital outlay
Total expenditures
Excess of revenues under expenditures
OTHER FINANCING USES
Operating transfers out
( 3.713)
Excess of revenues under expenditures
and other financing uses
$(1,342.140) (210,647) $1.131.493
( 205,675)
Fund balance, beginning of year
5.305.628
5.511.303
Fund balance, end of year
$5,094.981
. $5.305.628
See notes to fmancial statements.
100
OTHER FINANCING USES
Operating transfers out
402.555)
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
Special Sales Tax Phase IT Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended Uecember 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
Excess of revenues under expenditures
Variance
Favorable 1998
Budget Actual (Unfavorable ) Actual
$ - $ 902,846 $ 902,846 $ 1,114,979
20,208 20,208 580,880
358 358 374
923.412 923.412 1.696,233
20,550 ( 20,550)
688,033 273,277 414,756
12.343.589 2.931.775 9.411.814 3.811.767
13.031.622 3,225.602 9.806.020 3,811.767
(13,031,622) (2,302,190) 10,729,432 (2, H 5,534)
REVENUES
Use of money and property
Cost reimbursement
Other
Total revenues
EXPENDITURES
Public safety
Public works
Capital outlay
Total expenditures
Excess of revenues under expenditures
and other financing uses $(13,031.622) (2,302,190)
$10.729.432
(2,518,089)
Fund balance, beginning of year
19.476.049
21.994.138
Fund balance, end of year
$17.173,859
$19.476.049
See notes to financial statements.
r01
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
1
I
AUGUST A, GEORGIA
Special Sales Tax Phase ill Fund
Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget (GAAP Basis) and Actual
Year Ended December 31,1999
(With Comparative Totals for the Year Ended December 31,1998)
$ - $25,053,136 $25,053,136
1,810,835 .1,810,835
370,978 1,404,934 1,033,956
276 276
370.978 28.269.181 27.898.203
Budget
REVENUES
Taxes
Use of money and property
Cost reimbursement
Other
Total revenues
EXPENDITURES
Public works
Health & welfare
Culture/recreation
Capital outlay
Total expenditures
7,237,891
1,874,065
1,681,284
47.978.655
58.771.895
Excess of revenues over (under)
expenditures
Variance
Favorable
Actual (Unfavorable)
1,872,443
1,874,065
284,439
22.801.709
26,832.656
5,365,448
1,396,845
25,176.946
31.939.239
(58,400,917) 1,436,525 59,837,442
OTHER FINANCING USES
Operating transfers out
Excess of revenues over (under)
expenditures and other financing
uses
$(58.400.917)
Fund balance, beginning of year, as previously
reported
Prior period adjustment
Fund balance, beginning of year, as restated
Fund balance, end of year
See notes to financial statements.
102
(765.237) 765.237)
671,288 $59.072,205
40,089,199
40.089.199
$40.760.487
1998
Actual
$28,701,125
1,711,191
556,463
27.781
30.996.560
16.129.446
16.129.446
14,867,114
(I.3 79.3 79)
13,487,735
24,183,647
2.417.817
26.601.464
$40.089.199
103
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Enterprise Funds
I
Enterprise Funds are generally established if the intent of the governing body is that the cost of providing goods or
services is financed or recovered primarily through user charges or if the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public
policy, accountability, or other purposes.
I
I
Waste Management Fund - This fund accounts for the provision of landfill services to residents and industries of the
County. All activities necessary to provide such services are accounted for in this fund including, but not limited to,
administration, operations, billing and collection.
I
Water and Sewer Fund - This fund accounts for the provision of water and sewer services to residents of the County.
All activities necessary to provide such services are accounted for in this fund, including, but not limited to,
administration, operations, maintenance, financing and related debt service and billing and collection.
I
Bush Field Airport Fund - This fund accounts for the operations of Bush Field Airport, the only airport within the
County from which service from the major airlines is available.
I
Municipal Golf Course Fund - This fund accounts for the operation of the Municipal Golf Course, an 18-hole golf
course located within the city limits.
I
Transit Fund - This fund accounts for the operations.C?fthe Augusta Public Transit which provides scheduled bus service
within Richmond and Columbia counties.
I
Daniel Field Airport Fund - This fund accounts for revenue and expenditures related to Daniel Field Airport.
I
Old Government House Fund - This fund accounts for the operations of the Old Government House, a historic building
within the city lirnits. The house is available for short-term rentals. .
I
I
Newman Tennis Center Fund - This fund accounts for receipt and expenditures related to the operations at Newman
Tennis Center.
I
I
I
I
104
AUGUSTA, GEORGIA
Enterprise Funds
Combining Balance Sheet
December 31,1999
ASSETS
Waste
Management
CURRENT ASSETS
Cash and temporary investments
Investments
Receivables (net of allowances for uncollectibles)
Accounts
Interest
Intergovernmental
Prepaid expenses
Inventory
Due frorn other funds (current portion)
Total current assets
$ 2,345,106
1,001,972
3.347.078
RES~IcrED ASSETS
. Revenue bond cash and cash equivalents:
Construction account
Current debt service account
Issuance costs account
Sinking Fund
Total restricted assets
PROPERTY, PLANT AND EQUIPMENT
(net of accumulated depreciation)
6.848.356
OTHER ASSETS
Deferred bond issuance costs
Revenue bond discount
Long-term portion - due from other funds
Total other assets
Total assets
$10.195.434
105
336.687
336.687
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Water Bush Field
and Sewer Airport
$ 11,271,808 $ 7,300,472
1,280,982
3,782,680 565,048
25,156 116,733
23,380
1,268,067 139,119
426,805
17.628.693 8.571.557
30,048,918
1.519.550
31.568.468
158,644.098 24.003.219
1,240,765
1,625,544
2.866.309
931.396
931.396
$210.707.568 $33.842.859
1.135.000
84.662
I
I
I
I
I
I
1
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
Enterprise Funds
Combining Balance Sheet - Continued
December 31,1999
LIABILITIES AND FUND EQUITY
Waste
Management
Water
and Sewer
Bush Field
Airport
CURRENT LIABILITIES
Accounts and other payables
Accrued interest
Due to other funds
Accrued salaries and vacation
Notes payable - current
Capital leases payable - current
Total current liabilities
$ 374,855
$ 1,006,949 $
974,851
764,509
306,070
1,088,870
152,188
42,721
1,468,770
132,165
417.576
4.141.249
1.753.123
CURRENT LIABILITIES (payable from restricted assets)
Accrued revenue bond interest
Revenue bonds payable - current
Customer deposits
Total current liabilities (payable frorn restricted assets)
1,135,000
4,662
80,000
57.700
57.700
LONG- TERM LIABILITIES
Revenue bonds payable 65,452,363 170,000
Notes payable 20,032,135
Certificates of Participation
Closurelpostclosure accrual 6.517.464
Total long-term liabilities 6.517.464 85.484.498 170.000
Total liabilities 6,992.740 90.760.747 2.007.785
FUND EQUITY
Contributed capital 1.741.644 41.896.587 10.980.252
Retained earnings (deficits)
Reserved for revenue bond debt 390,234
Unreserved 1.461.050 77.660.000 20.854.822
Total retained earnings (deficits) 1.461.050 78.050.234 20.854.822
Total fund equity 3.202.694 119.946.821 31.835.074
Total liabilities and fund equity $10.195.434 $210.707.568 $33.842.859
See notes to fmancial statements.
107
I
I
I
I
I Old Newman
Municipal Daniel Field Government Tennis Totals
I Golf Course Transit Airoort House Center 1999 1998
$ 6,465 $ 65,480 $ 55,015 $ 923 $ 6,518 $ 1,668,393 $ 1,442,996
974,851 1,368,424
I 1,855,317 832,300 177,459 5,174 61,344 5,164,873 3,085,453
9,843 104,278 3,401 2,060 3,296 603,834 587,850
1,088,870 989,616
I 31.1 04
1.871.625 1.002.058 235.875 8.157 71.158 9.500.821 7.505.443
I 4,662 5,926
1,215,000 1,190,000
- 57.700 52.167
-
I - 1.277.362 1.248.093
-
I 65,622,363 66,851,543
20,032,135 18,877,321
1,588,068 1,588,068 1,705,000
I 6.517.464 5.637.158
1.588.068 93.760.030 93.071.022
3.459.693 1.002.058 235.875 8.157 71.158 104.538.213 101.824.558
I
10.015.263 314.900 28.199 64.976.845 63.942.849
I 390,234 1,735,377
( 45.978) (6.498.905) 38.990 122.208 (63,996) 93.528.191 86.405.910
I ( 45.978) (6.498.905) 38.990 122.208 (63.996) 93.918.425 88.141.287
( 45.978) 3.516.358 353.890 150.407 (63,996) 158.895.270 152.084.136
I $3.413.715 $ 4.518.416 $589.765 $158.564 $ 7,162 $263.433.483 $253.908,694
I
I
I 108
AUGUSTA, GEORGIA
Enterprise Funds
Combining Statement of Revenues, Expenses
and Changes in Retained Earnings (Deficits)
Year Ended December 31, 1999
Waste Water Bush Field
Management and Sewer AirPort
OPERATING REVENUES
Charges and fees $5.168.530 $33.471.486 $ 8.123.804
OPERATING EXPENSES
Personal services and employee benefits 927,179 5,392,565 2,253,049
Purchased/contracted services 1,031,989 6,950,511 750,038
Supplies 155,753 3,859,220 2,879,713
Capital outlay 140,027 1,378
Interfund/interdepartmental charges 177,032 2,762,716 140,489
Depreciation and amortization 1,343,214 9,059,606 943,111
Other costs 35,000
Closure/postclosure accrual 880.306
Total operating expenses 4.690.500 28,024.618 6,967.778
Operating income (loss) 478.030 5.446.868 1.156.026
NONOPERATING REVENUES (EXPENSES)
Interest revenue 152,055 254,115
Other revenue 112,875 127,700 160
Interest expense (5,086,775) ( 15,842)
Intergovemrnental-revenue 27,323 4.734.350 750.457
Net nonoperating revenues (expenses) . 292,253 ( 224.725) 988.890
Income (loss) before operating transfers 770,283 5,222,143 2,144,916
Operating transfers in
Operating transfers out (2.500.000) ( 30.000)
Net income (loss) 770,283 2,722,143 2,114,916
Retained earnings (deficits), beginning of year, as previously
reported 690,767 74,108,497 18,739,906
Prior period adjustment 1.219.594
Retained earnings (deficits), beginning of year, as restated 690,767 75.328.091 18.739.906
Retained earnings (deficits), end of year $1.461.050 $78.050,234 $20.854.822
See notes to fmancial statements
109
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I Old Newman
Municipal Daniel Field Government Tennis Totals
I Golf Course Transit Airoort House Center 1999 1998
$ 452.529 $ 686.473 $ 86.642 $ 52.775 $163.151 $48.205.390 $42.997.358
I 222,736 2,022,290 38,246 43,297 75,568 10,974,930 10,838,842
161,896 185,980 21,286 10,001 72,274 9,183,975 4,774,923
I 121,631 194,091 13,281 11,710 69,925 7,305,324 9,932,422
7,651 2,175 23,375 174,606
30,430 230,531 8,443 11,207 14,726 3,375,574
I 50,507 503,957 9,360 17,328 11,927,083 7,598,161
15,156 50,156 1,494,795
880.306 839.629
I 594.851 3.139.024 90.616 108.699 255.868 43.871.954 35.478.772
(142.322) (2.452.551 ) ( 3.974) (55.924) (92.717) 4.333.436 7,518.586
I 82,865 10,856 898 500.789 797,800
927 17,961 80 259,703 4,984,172
(230,927) ( 44,913) ( 297) (5,378,754) (4,363,659)
I 16,252 70.782 10.150 5.609,314 5.598,081
(147.135) ( 10.700) 81.638 898 9.933 991.052 7,016.394
(289,457) (2,463,251) 77,664 (55,026) (82,784) 5,324,488 14,534,980
I 1,687,904 30,000 18,900 26,252 1,763,056 5,347,586
(2.530.000) (7.941.177)
I (289,457) ( 775,347) 107,664 (36,126) (56,532) 4,557,544 11,941,389
I 243,479 (5,723,558) (68,674) 158,334 ( 7,464) 88,141,287 76,199,898
.1.219.594
I 243.479 (5,723.558) (68,674) 158,334 ( 7.464) 89.360.881 76.199.898
I $( 45,978) $(6.498.905) $ 38.990 $122.208 $(63.996) $93.918.425 $88.141.287
I
I
I 110
AUGUSTA, GEORGIA
Enterprise Funds
Waste Water and Bush Field
Management Sewer Airoort
$ 478,030 $ 5,446,868 $ 1,156,026
1,343,214 9,059,606 943,111
( 211,013) ( 190,537) ( 88,891)
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Combining Statement of Cash Flows
Year Ended December 31,1999
Cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net cash
provided (used) by operating activities:
Depreciation
Amortization
Net change in assets and liabilities:
Accounts receivable
Intergovernmental receivable
Other receivable
Prepaid expenses
Inventory
Due from other funds
Accounts payable
Accrued salaries and vacation
Due to other funds
Customer deposits
Closure/postclosure accrual
Net cash provided (used) by operating activities
Cash flows from noncapital financing activities
Other revenue
Intergoyernmental revenue
Operating transfers (net)
Net cash provided by noncapital financing activities
Cash flows from capital and related financing activities
Acquisition and construction of capital assets
Principal paid on revenue bonds
Principal paid on capital leases
Principal paid on notes payable
Principal paid on certificates of participation
Bond issuance costs
Proceeds from long-term debt
Proceeds from certificates of participation
Interest paid
Contributed capital
Proceeds from sale of property
Net cash used by capital and related financing activities
Cash flows from investing activities
Interest received
Due from other funds - long-term
Purchase of investments
Net cash provided by investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents, beginning of year
Cash and cash equivalents, endof year
See notes to financial statements.
111
113
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Internal Service Funds
I
Internal service funds are used to account for goods or services provided by a central service department or agency to
other departments, agencies, or component units of the governmental unit, or to other unrelated governmental units,
usually on a cost reimbursement basis.
I
I
Risk Management Fund - This fund accounts for the receipt and disbursement of settlement exposure and damage
expense claims, commercial insurance premiums and bond on certain employees and elected officials.
I
Fleet Operations Fund - This fund accounts for the operation and maintenance of County vehicles. The Fund bills other
County funds at amounts that will approximately recover all the cost of the services provided.
Workers' Compensation Fund - This fund accounts for the receipt and disbursement of self-insured workers'
compensation claims.
I
Emplovee Health Benefits Fund - This fund accounts for the receipt and disbursement of self-insured employee group
health insurance claims.
I
Unemployment Fund - This fund accounts for the receipt and disbursement of unemployment benefits.
I
Long-term Disability Insurance Fund - This fund accounts for the receipt and disbursement of long-term disability
claims.
I
GMA Leases Fund - This fund accounts for the receipt and disbursement of the lease pool agreement with the Georgia
Municipal Association.
I
I
I
I
I
I
I
114
80,658
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Internal Service Funds
Combining Balance Sheet
December 31,1999
ASSETS
Risk Fleet Workers
Management Operations Compensation
CURRENT ASSETS
Cash and cash equivalents
Accounts receivable
Inventory
Total current assets
$1,196,351 $ 96,188 $ 40,935
1,726
1,198,077 96,188 40,935
Restricted investments
PROPERTY, PLANT AND EQUIPMENT
(net of accumulated depreciation)
135.668
16.331
Total assets
$1.333.745 $ 112.519 $ 40.935
LIABILITIES AND FUND EQUITY
CURRENT LIABILITIES
Accounts and other payables
Due to other funds
Accrued salaries and vacation
Total current liabilities
$ 656,018 $ 645,585
$ 80,658
20.641
676,659
4.066
649,651
NONCURRENT LIABILITIES
Certificates of participation
FUND EQUITY
Retained earnings (deficits)
657.086 (537.132)
(39.723)
Total liabilities and fund equity
$1.333.745 $ 112.519 $ 40.935
See notes to financial statements.
115
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Long-term
Employee Disability GMA Totals
Health Benefits Unemployment Insurance Leases 1999 1998
$9,321,091 $ - $ - $ - $12,076,726 $11,314,302
303,652 36,740 17,288 3,289,646
4.364 158.513
9,629,107 36,740 17,288 15,524,885 11,314,302
365,047 215,889
89,018 3,617,252 3,731,658
338,456 16,989
9,390,651 10,401,078
99,085 30,484 159,860 123,181
94,918 40,795
1.756.503 11.444.308
9.479.669 99.085 30.484 16.733.114 15.572.820
149,438 ( 62,345) (13,196) (1,208,229) (4,258,518)
. 1,304,250 1,361,782 6,380
744 31,426 236,447
( 131,919) 3,912) (1,222,902) (1,438,930) ( 51,882)
744.603
18,263 ( 66,257) (13,196) 81,348 ( 509,348) (4,067,573)
7,200 4,364,639
( 122.760) ( 7.779)
18,263 ( 66,257) (13,196) 81,348 ( 624,908) 289,287
725.297 436.003
$ 18.263 $( 66.257) $(13.196)$ 81.348 $ 100.389 $ 725.290
118
AUGUST A, GEORGIA
Internal Service Funds
Combining Statement of Cash Flows
Year Ended December 31,1999
Risk Fleet
Management Operations
Other
Internal
Service
Funds
Totals
1999 1998
Cash flows from operating activities
Operating income (loss) $( 215,620) $(1,066,506)$ 73,897 $(1,208,229) $(4,258,518)
Adjustments to reconcile operating loss to net
cash provided (used) by operating activities:
Sale of property 744,603 744,603
Depreciation 50,797 44,121 94,918 40,795
Net change in assets and liabilities:
Accounts receivable (5,057,451) (5,057,451) ( 430)
Inventory 175,843 15,193 191,036 ( 75,464)
Accounts payable ( 385,605) 31,413) 106,113 ( 310,905) 362,055
Accrued salaries and vacation 1,441 1,185 2,626 ( 6,740)
Due to other funds ( 13.745) 1.546.267 1.532.522 11.862
Net cash used by operating activities ( 562.732) ( 132.167) 0.315.981 ) (4.010.880) (3.926.440)
Cash flows from noncapital financing activities
Other revenue 30,589 93 744 3 1,426 236,447
Operating transfers (net) 7.200 ( 122.760) 115.560) 4.356.860
Net cash provided (used) by operating
noncapital financing activities 37.789 122.667) 744 ( 84.134) 4.593.307
Cash flows from capital and related financing
activities
Acquisition of capital assets ( 23,031) ( 23,414) ( 46,445) ( 183,828)
Interest paid ( 40.476) (1.398.456) 0.438.930) ( 51.882)
Net cash used by capital and related
financing activities ( 23.031) ( 63.888) (1.398.456) (1.485.375) ( 235.710)
Cash flows from investing activities
Interest received 57,532
Sale of certificates of participation
Net cash provided by investing activities 57.532
6,380
1,304,250 1,361,782
15.810.032 15.810.032
17.114.282 17.171.814
6.380
Net increase (decrease) in cash and cash equivalents (490,442) ( 318,722) 12,400,589 11,591,425
437,537
Cash and cash equivalents, beginning of year
1.686.793
414.910
2.1 01.703 1.664.166
Cash and cash equivalents, end of year
$1.196.351 $ 96.188 $12.400.589 $13.693.128 $ 2.101.703
See notes to financial statements.
119
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Trust and Agency Funds
Fiduciary funds are used to account for assets when a governmental unit is functioning either as a trustee or as an agent for another party.
Because the County is functioning in a fiduciary capacity, the authority to employ, dispose of, or otherwise use the assets is not
determined by a legislative body or oversight board, but by the public laws and private agreements that created the trustee or agency
relationship.
Agency Funds - An agency fund is created to act as custodian for other funds, govemmental units, or private entities. Assets are
recorded by the agency fund, held for a period of time as determined by legal contract or circumstances, and then returned to their
owners. The County utilizes agency funds to account for the following:
Tax Commissioner - This fund accounts for tax billings, collections and remittances made by the Tax Commissioner on behalf of the
County and other governmental agencies.
Probate Judge - This fund accounts for the receipt and disbursement of licenses and other fees collected by the Probate Judge.
Sheriff's Department - This fund accounts for the receipt and disbursement offunds collected by the department from individuals posting
bond.
Civil Court - This fund accounts for the receipt and disbursement of court-ordered fines, fees and garnishments made on behalf of third
parties and traffic violation fines.
Clerk of Court - This fund accounts for the receipt and disbursement of court-ordered fines and fees made on behalf of third parties.
Expendable Trust Funds - Those trust funds whose principal and income may be expended in the course of their designated operations
so that they are depleted by the end of their designated life. An expendable trust fund is accounted for in the same manner as
governmental funds.
Joseph R. Lamar Fund - This fund accounts for the receipt of investment earnings from the Joseph R. Lamar Principal Fund and payment
of the annual award.
Perpetual Care Fund - This fund accounts for monies collected from sale of perpetual care contracts at County-owned cemeteries after
October 1, 1970, as well as receipt of investment earnings on all perpetual care investments and payment of cemetery maintenance
expenditures.
Nonexpendable Trust Funds - Trust funds that allow the earnings to be used to achieve the objectives of the fund, but require that the
principal be preserved intact. A nonexpendable trust fund is accounted for in essentially the same manner as a proprietary fund.
Joseoh R. Lamar Fund - This fund accounts for monies provided by a private donor to finance awards for children attending Joseph R.
Lamar School. The principal amount of the gift is to be maintained intact and invested. Investment earnings are used for the awards.
Perpetual Care Fund - This fund accounts for monies collected from the sale of perpetual care contracts at County-owned cemeteries
before October 1, 1970. The principal must be maintained intact and invested. Investment earnings are used for cemetery maintenance.
Pension Trust Funds - Pension trust funds account for the assets of the County's employees' retirement plans.
1945 Pension Trust Fund - This fund accounts for the accumulation of resources to be used for retirement annuity payments to
participants of the 1945 Plan at appropriate amounts and times in the future. Resources are contributed by the County at amounts
determined using actuarial assumptions and calculations. Resources contributed by employees are based on a percentage of an
individual's gross salary.
1977 Pension Trust Fund - This fund accounts for the accumulation of resources to be used for retirement annuity payments to
participants of the 1977 Plan at appropriate amounts and times in the future. Resources are contributed by the County at amounts
determined using actuarial assumptions and calculations. Resources contributed by employees are based on a percentage of an
individual's gross salary.
General Retirement Fund - This fund accounts for contributions to the County's pension plan that are to be used for retirement payments
at appropriate amounts and times in the future.
120
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
121
I
See notes to financial statements.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Exoendable Trust Funds Nonexoendable Trost Funds Pension Trost Funds
Joseph R Perpetual Joseph R. Perpetual 1945 1977 Geneml Totals
Lamar Care Lamar Care Plan Plan Retirement 1999 1998
$ . $373,381 $ 370 $ $ 760.125 $ 1,223,134 $ 3,590,039 $ 16,523,606 $ 13,056,451
205,183 12,297,573 10,325,782 66,822.583 89.651.121 87.911,846
12.657.104 10.370,525
5.304 94,345 78,992 586,938 765,579 5,304
5,000 338.625 343,625 343.625
975,095 975,095 975,095
- . - 500.000 500.000 600.000
- - -
$ - $583.868 $5.370 $338.625 $13.652.043 $11.627.908 $71.974.655 $121.416.130 $113.262.846
=
$ - $ 958 $ $ $ $ $ - $ 958 $ 3.737
7,743.297 4,172,751
554 20,765 41.153 2,895,732 2,908.413
- - - 12.657.104 10.370.525
- - - -
554 ~ - 20.765 41.153 23.297.091 17.455.426
-
(554) 582,910 5.370 317,860 905,586 898.084
- - 13.652.043 11.627.908 71.933.502 97.213.453 94.909.336
- - -
(554 ) 582.910 5.370 317.860 13.652.043 11.627.908 71.933.502 98.119.039 95.807.420
$~ $583.868 $5.370 $338.625 $13.652.043 $11.627.908 $71.974.655 $121.416.130 $113.262.846
122
AUGUSTA, GEORGIA
Agency Funds
December 31,
Deductions 1999
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Combining Statement of Changes in Assets and Liabilities
Year Ended December 31,1999
December 3 1,
1998 Additions
ASSETS
$. 20.860 $ 194.184 $ 196.705 $ 18.339
LIABILITIES
$ 6,423 $ 24,720 $ 24,510 $ 6,633
14.437 169.464 172.195 11.706
$ 20.860 $ 194.184 $ 196.705 $ 18.339
Tax Commissioner
ASSETS
Cash
Taxes receivable
$ 1,829,598
10.370.525
Total assets
$12.200.123
LIABILITIES
Due to others
Due to other funds
Uncollected taxes
$ 1,204,393
625,205
10.370.525
Total liabilities
$12.200.123
Probate
Cash
Due to others
Due to other funds
Total liabilities
Sheriff
ASSETS
Cash
$ 919,385
LIABILITIES
Due to others
$ 919.385
See notes to financial statements.
123
$100,872,812
103.159.391
$204.032.203
$ 68,317,244
32,555,568
103.159.391
$204.032.203
$ 3.440.007
$ 3.440.007
$ 95,647,903 $ 7,054,507
100.872.812 12.657.104
$196.520.715 $19.711.611
$ 64,551,848 $ 4,969,789
31,096,055 2,084,718
100.872.812 12.657.104
$196.520.715 $19.711.611
$ 3,368.556 $ 990.836
$ 3.368.556 $ 990.836
125
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Expendable Trust Funds
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances (Deficit) - .
Year Ended December 31,1999
Joseph R. Perpetual Totals
Lamar Care 1999 1998
REVENUES
Interest $ $ 21,005 $ 21,005 $ 51,344
Charges for services - 5.948 5.948 1.062
-
Total revenues - 26.953 26.953 52.406
-
EXPENDITURES
Culture and recreation 18,502 18,502 17,288
Other 204 204 175
Total expenditures 204 18.502 18.706 17 .463
Excess of revenues over (under)
expenditures (204) 8,451 8,247 34,943
OTHER FINANCING SOURCES
Operating transfers in - 20.000 20.000
-
Excess of revenues over (under)
expenditures and other financing sources (204) 28,451 28,247 34,943
Fund balances (deficit), beginning of year (350) 554.459 554.109 519.166
Fund balances (deficit), end of year $(554) $582.910 $582.356 $554.109
See notes to financial statements.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Nonexpendable Trust Funds
Combining Stat_e,ment of Revenues, Expenses and
Changes in Fund Balances
See notes to financial statements.
126
127
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
Pension Trust Funds
Combining Statement of Revenues, Expenses and
Ch~nges in Fund Balances - .
Year Ended December 31, 1999
Net income (loss)
1945 1977 General Totals
Plan Plan Retirement 1999 1998
$ 9,777 $ 1,805,155 $ 354,875 $ 2,169,807 $ 2,344,833
912.000 702.696 4.017.044 5.631.740 9.645.538
921. 777 2.507.851 4.371.919 7.801.547. 11.990.371
83,386 50,293 463,112 596,791 936,001
962,890 564,530 4,421,028 5,948,448 5,167,250
240,147 147,109 387,256
42.212 42.212
1.046.276 854.970 5.073.461 6.974.707 6.103.251
( 124,499) 1,652,881 ( 701,542) 826,840 5,887,120
1,477,277 1,477,277 774,040
( 91.257)
( 124.499) 1.652.881 775.735 2.304.117 6.569.903
13.776.541 9.975.027 71.157.767 94.909.336 88.339.433
$13.652.042 $11.627.908 $71.933.502 $97.213.453 $94.909.336
OPERATING REVENUES
Contributions
Investment income
Total revenues
OPERATING EXPENSES
Administration
Benefit payments
Refunds
Other
Total operating expenses
Operating income
Operating transfers in
Operating transfers out
Fund balances, beginning of year
Fund balances, end of year
See notes to financial statements.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUSTA, GEORGIA
Nonexpendable Trust Funds
Combining_ Statement of Cash Flows
Year Ended December 31, 1999
Joseph R. Perpetual Totals
Lamar Care 1999 1998
Cash flows from operating activities
Operating income (loss) $ 20 $( 765) $( 745) $ 175
Adjustments to reconcile operating income (loss)
to net cash provided by operating activities
Net change in liabilities
Due to other funds - 20.765 20.765
-
Net cash provided by operating
activities 20 20,000 20,020 175
Cash flows from noncapital financing activities
Operating transfers out - (20.000) (20.000)
-
Net increase in cash and cash equivalents 20 20 175
Cash and cash equivalents, beginning of year 5.350 338.625 343.975 343.800
Cash and cash equivalents, end of year $5.370 $338.625 $343.995 $343.975
See notes to fmancial statements.
128
129
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
i
I
I
I
I
I
i
I
I
I
,
I
I
,
I
-
I
i
I
-
-
I
,
I
I
Compliance Section
130
REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
" ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Augusta-Richmond County Commission
Augusta, Georgia
We have audited the general-purpose financial statements of Augustl, Georgia, as of and for the year ended
December 3 1, 1999, and have issued our report thereon dated July 31,2000. These general-purpose financial statements
are the responsibility of Augusta, Georgia's management Our responsibility is to express an opinion on these general-
purpose fmancial statements based on our audit We did not audit the financial statements of the Richmond County
Department of Health, which represents 100 percent of the assets and revenues of the- discretely-presented component
unit column. Those financial statements were audited by other auditors whose report has been furnished to us, and our
opinion, insofar as it relates to the amounts included for the Richmond County Department of Health, is based on the
report of the other auditors.
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit prQvides a reasonable basis for our opinion.
In our opinion, based on our audit and the report of other auditors, the general-purpose financial statements referred
to above presentfairly, in all material respects, the financial position of Augusta, Georgia as of December 31, 1999, and
the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year
then ended in conformity with generally accepted accounting principles. .
In accordance with Government Auditing Standards, we have also issued our report dated July 31, 2000 on our
consideration of Augusta, Georgia's internal control over financial reporting and our tests of its compliance with certain
provisions of laws, regulations, contracts and grants. .
The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as
required by U.S. Office of Management and Budget Circular A-133, Audits of States. Local Governments, and
Non-Profit Organizations, and is not a required part of the general-purpose financial statements. Such information has
been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in our
opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
~,~+7~,
LiP.
. .
Augusta, Georgia
July 3"1, 2000
131
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
AUGUST A, GEORGIA
I Schedule of Expenditures of Federal Awards
I Year Ended December 31, 199~.
Federal Grantor / Federal Agency or
I Pass-through Grantor / CFDA Pass-through Federal
PrOgram Title Number Number Expenditures
I U.S. Department of Housing and Urban Development
Direct Programs
Community Development Block Grant 14.218 B-98-MC-13-0003 $2,165;389
Emergency Shelter Grant 14.231 S-98-MC-13-0004 131,325
I Home Investment Partnerships Program 14.239 M-98-MC-13-0206 1.803.195
Total U.S. Department of Housing and Urban
I Development 4.099.909
U.S. Department of Justice
I Direct Programs
COPS Ahead 16.710 95-CC- WX-O 135 1,304,038
Local Law Enforcement Block Grant 16.592 96-LB- VX-5235 307,656
Local Law Enforcement Block Grant 16.592 98-LBVX-5235 96,408
I Juvenile Accountability Incentive Block Grant 986-02-9803-0019 26,730
Pass-through from the Office of the Governor
I Criminal Justice Coordinating Council
Drug Control and System Improvement
Formula Grants 16.579 B97-8-003 54,082
Victims Assistance Grants 16.575 97-VA-GX-0013 116,337
I Violence Against Women 16.588 VW-96-48 4,665
Violence Against Women 16.588 W98-8-003 57,854
Executive Office for Weed and Seed 16.595 9-W007-GA-WS 116.059
I Total U.S. Department of Justice 2.083.829
I u.s. Deoartment of Transoortation . .
Direct Programs
Urban Mass Transportation Capital and Operating
Assistance Grants 20.507 GA-90-XI02 4,856
I 20.507 GA-90-XI12 878,860
20.507 GA-90-XI22 50,353
Airport Improvement Program Grants 20.106 3-13-0011-17 67,617
I 20.106 3-13-0011-18 681,729
20.106 3-13-0011-19 335.267
I Total U.S. Department of Transportation 2.018.682
U.S. Department of Commerce
Passed through Defense Adjustment Savannah River
I Plant
Small Business Incubator 11.302 04-49-04242 794.990
I Total $8.997.410
I The accompanying notes are an integral part of the schedule of expenditures of federal awards.
132
AUGUST A, GEORGIA
I
I
Notes to the Schedule of Expenditures of Federal Awards
Year Ended December 31,1999
I
Note 1 - Basis of presentation
I
The accompanying schedule of expenditures of federal awards includes the federal grant activity of Augusta, Georgia, ,
and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with
the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation
of, the general purpose financial statements.
I
Note 2 - Non-cash awards
I
Augusta, Georgia did not receive any non-cash federal awards during the year ended December 31, 1999.
I
I
I
I
I
I
I
I
I
I
I
I
133
I
I
,
I
,
I
I
I
I
,
I
I
I
I
I
I
,
I
I
!
I
I
,
I
,
I
I
I
I
I
AUGUSTA, GEORGIA
Summary Schedule of Prior Audit Findings
Year Ended December 31, 1999. _
U.S. Department ofHousine: and Urban Development - CDBG
Findings in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
U.S. Department of Transportation Federal Aviation Administration - Airport Improvement Program
Findine:s in Relation to the Audit of the Financial Statements
None
Findings for Federal Awards
None
U.S. Department of Justice - COPS AHEAD Grant
Findinl!s in Relation to the Audit of the financial Statements
None
Findinl!s for Federal Awards
None
U.S. Department of Commerce . Small Business Incubator
Findinl!s in Relation to the Audit of the Financial Statements
None
Findinl!s for Federal Awards
None
134
REPORT OF INDEPENDENT CERnl(IED PUBLIC ACCOUNTANTS ON
COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL
REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Augusta-Richmond County Commission
Augusta, Georgia
We have audited the fmancial statements of Augusta, Georgia as of and for the year ended December 3 1, 1999, and have
issued our report thereon dated July 31 ,2000. We conducted our audit in accordance with generally accepted auditing
standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States:
Compliance
As part of obtaining reasonable assurance about whether Augusta, Georgia's financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants,
noncompliance with which could have a direct and material effect on the determination offmancial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly,
we do not express such an opinion. The results of our tests disclosed an instance of noncompliance that is required to
be reported under Government Auditing Standards and which is described in the accompanying schedule of findings
as item 99-2. We also noted certain immaterial instances of noncompliance, which we have reported to management
of Augusta, Georgia in a separate letter dated July 31, 2000.
Internal Control over Financial Reporting
In planning and performing our audit, we considered Augusta Georgia's internal control over fmancial reporting in order
to determine our auditing procedures for the purpose of expressing our opinion on the fmancial statements and not to
provide assurance on the internal control over fmancial reporting. However, we noted certain matters involving the
internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable
conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the
internal control ov'er fmancial reporting that, in our judgment, could adversely affect Augusta, Georgia's ability to
record, process, summarize and report financial data consistent with the assertions of management in the fmancial
statements. Reportable conditions "are described in the accompanying schedule oftindings as items 99-1 and 99-2.
A material weakness is a condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the
financial statements being audited may occur and not be detected within a timely period by employees in the normal
course of performing their assigned functions. Our consideration of the internal control over financial reporting would
not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would
not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, of the
reportable conditions listed above, we consider item 99-1 to be a material weakness. We also noted other matters
involving the internal control over financial reporting that we have reported to management of Augusta, Georgia in a
separate letter dated July 31, 2000.
135
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
"
I
I
I
,
I
I
I
I
I
I
I
,
I
I
This report is intended solely for the information and use of management, the Board of Commissioners, and federal
awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these
specified parties.
Augusta, Georgia
July 31, 2000
~, ~.f 7~, L.L.~
136
REPORT OF INDEPENDENT CERTIFIED PUBL][C ACCOUNTANTS ON
COMPLIANCE WITH REQUIRE~NTS APPLICABLE TO EACH MAJOR
PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN
ACCORDANCE WITH OMB CIRCULAR A-133
Augusta-Richmond County Commission
Augusta, Georgia
Compliance
We have audited the compliance of Augusta, Georgia with the types of compliance requirements described in the
U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each
of its federal programs for the year ended December 31, 1999. Augusta, Georgia's major federal programs are identified
in the summary of auditor's results section of the accompanying schedule of findings. Compliance with the
requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the
responsibility of Augusta, Georgia's management Our responsibility is to express an opinion on Augusta, Georgia's
compliance based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States; and OMB Circular A-133,Audits o/States, Local Governments, andNon-Profit Organizations. Those
standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could have a direct
and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence
about Augusta, Georgia's compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion.
Our audit does not provide a legal determination on Augusta, Georgia's compliance with those requirements.
In our opinion, Augusta, Georgia complied, in all material respects, with the requirements referred to above that are
applicable to each of its major federal programs for the year ended December 31, 1999. However, the results of our
auditing procedures disclosed instances of noncompliance with those requirements that are required to be reported
in accordance with OMB Circular A-133 and which are described in the accompanying schedule' of findings as
items 99-3 and 99-4.
Internal Control Over Compliance
The management of Augusta, Georgia is responsible for establishing and maintaining effective internal control over
compliance with requirements of laws, regulations, -contracts and grants applicable to federal progrcims. In planning
and performing our audit, we considered Augusta, Georgia's internal control over compliance with requirements that
could have a direct and material effect on a major federal program in order to determine our auditing procedures for the
purpose of expressing our opinion on compliance and to test and report on internal control over compliance in
accordance with OMB Circular A-133. .
We noted certain matters involving the internal control over compliance and its operation that we consider to
be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control over compliance that, in our judgment, could adversely
affect Augusta, Georgia's ability to administer a major federal program in accordance with applicable requirements
oflaws, regulations, contracts and grants. Reportable conditions are described in the accompanying schedule offindings
as items 99-5 and 99-6.
137
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
A material weakness is a condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations,
contracts and grants that would be material in relation to a major federal program being audited may occur and not be
detected within a timely period by employees in the normal course of performing their assigned functions. Our
consideration of the internal control over compliance would not necessarily disclose all matters in the internal control
that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are
also considered to be material weaknesses. However, we believe none of the reportable conditions described above are
material weaknesses.
I
I
I
This report is intended solely for the information and use of management, the Board of Commissioners, and federal
awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these
specified parties.
I
~ ' ~.J- ~ '.L.P.
I
Augusta, Georgia
July 31, 2000
I
I
I
I
I
I
I
I
I
I
I
I
138
AUGUST A, GEORGIA
I
Schedule of Findings
I
Year Ended December 31,1999
I
Financial Statements
I
I
L Summary of the Auditor's Results
We issued an unqualified opinion on the financial statements of Augusta, Georgia as of and for the year ended
December 31, 1999.
We did note matters involving the internal control over financial reporting which were considered to be material
weaknesses.
I
We noted no matters involving the intemal control over major programs that we consider to be material weaknesses.
I
I
We did not note any non-compliance items considered material to the financial statements.
Federal Awards
We issued an unqualified opinion on compliance for major programs for Augusta, Georgia as of and for the year
ended December 31, 1999.
I
We did note audit findings that are required to be reported in accordance with OMB Circular A-133, Section 51 O(a)
as Findings Number 99-3 through 99-6.
I
Identification of Maior Programs
14.218
14.239
U.S. Department of Housing and Urban Development
Community Development Block Grant
Home Investment Partnerships Program
I
I
CFDA Number
'Name of Federal Program or Cluster
20.106
20.106
20.106
U.S. Department of Transportation
Airport Improvement Program Grants
Airport Improvement Program Grants
Airport Improvement Program Grants
I
We used a threshold of$300,000 to distinguish between Type A and Type B programs.
I
I
I
Augusta, Georgia is a low-risk auditee.
I
I
139
I
I
TI. Financial Statement Findings
I
Findin{! 99-1
I
Internal control over fmancial reporting.
I
Condition noted
Financial transactions were not recorded during the year, and the errors were not corrected during routine
monthly reviews by the Finance Department.
Transactions were not recorded properly or reviewed and approved by appropriate Finance Department
personnel.
The accuracy of the Consolidated Government's fmancial information was not adequately reviewed by the
Finance Department throughout the year.
The Finance Department staffwas not properly supervised to insure that the work assignments were completed
throughout the year. The job descriptions and responsibilities of all of the positions in the Finance Department
are not clearly defmed.
I
I
I
Recommendation
We recommend that the Consolidated Government establish formal, written procedures to insure that all
transactions are correctly approved and recorded on a timely basis. Once effective procedures are established,
appropriate personnel (preferably senior or supervisory personnel in Finance) should be assigned
responsibility to monitor the procedures on a frequent and regular basis to insure compliance with the established
procedures. .
I
I
We recommend that appropriate Finance Department personnel review and approve the monthly financial records.
The government should establish formal, written procedures to insure that all transactions are reviewed for accuracy
and approved by appropriate Finance Department personnel. When procedures are established, Finance Department
personnel (preferably senior or supervisory personnel) should be assigned responsibility to monitor the procedures
on a frequent and regular basis to insure that the procedures .are followed and are adequate to produce reliable
information.
I
I
We recommend that formal, written procedures be established to insure that the financial information generated
by the Finance Department is reasonable and accurate. The procedures should include, at a minimum:
I
agreeing the balances of the balance sheet accounts to subsidiary records or schedules. This procedure should
be performed as regularly as practical, but no less frequently than monthly. .
reviewing the balances in the income and expense accounts for reasonableness, as compared with informed
expectations, prior year amounts, budgeted amounts, and other sources of analytical information. This
procedure should be performed as regularly as practical, but no less frequently than monthly.
I
I
We recommend that management evaluate the duties, job descriptions, and abilities of each person in the Finance
Department to determine the proper levels of staffmg, job responsibility, and qualifications for each position.
Personnel should be evaluated on a continuing, regular basis and these regular evaluations should be documented
in writing.
I
I
I
I
I
140
All Federal Grant Programs
I
I
Findinl! 99-2
Condition noted
During our audit of Augusta, Georgia's Schedule of Expenditures under Federal grant programs, the following
condition was revealed:
I
. The listing of all Federal grants by CFDA, grantor agency, current year expenditures and year-end receivable
balances, if any, was not reconciled by accounting personnel to general ledger accounts as part of Augusta,
Georgia's year end/grant period end close out procedures.
I
This condition could result in errors going undetected and could reduce the reliability of the grant receivables
reported through the genera11edger system.
I
I
Recommendation
Augusta, Georgia should centralize fiscal management responsibility related to Federal grants in the accounting
department. The responsibility for preparing and reconciling the year end Schedule of Federal Grant Activity to
general ledger accounts should be assigned to one individual. The accuracy of both the year-end schedule of
Federal Grant Activity and general ledger accounts can be verified through a detail supervisory review and the
posting of any necessary adjusting entries.
I
I
Findinl! 99-3
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
Criteria
24 CFR ch. V section 570.90 I requires CDBG grantees to carry out federally funded activities in a timely manner,
which is determined by measuring the ratio of undisbursed grant funds available in the grantees U.S. Treasury
account to the current grant entitlement.
I
I
Condition noted
The amount of undisbursed grant funds available for expenditure in Housing's U.S. Treasury account exceeds its
1999 entitlement by more than the 1.5 times allowed under the statute. The amount of undisbursed grant funds
available to Housing in its U.S. Treasury account is 1.87 times its 1999 entitlement. As of May 2000, the ratio
increased to 2.5 times its 2000 entitlement
I
I
Recommendation
No recommendation at this time. Department of Housing and Urban Development ("HUO") is currently monitoring
grant activities regularly and program personnel are developing an aggressive project timetable to move all planned
grant-funded projects forward. which will prevent future excess buildup of undisbursed grant funds.
I
Criteria
24 CFR Part 92, section 92.64 requires Home funds to be spent on approved activities within 5 years.
I
I
Findinl! 99-4
U.S. Department of Housing and Urban Development CFDA 14.239; HOME Investment Partnerships Program
Condition noted
We found three (3) projects that did not comply with this requirement; Antioch's 1994 funding, Antioch's 1995
funding and Laney Walker's 1992/93 funding. .
I
I
Recommendation
No recommendation at this time. Department of Housing and Urban Development ("HUD") is currently monitoring
grant activities regularly and program personnel are developing an aggressive project timetable to move all p1antled
grant-funded projects forward, which will prevent future excess buildup of undisbursed grant funds.
I
141
I
I
Findinl! 99-5
I
u.s. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
I
Criteria
OMB A-I 02 Common Rule requires local governments to maintain property records of all non-expendable property
acquired with federal funds in sufficient detail to determine date of purchase, location, identification number, costs,
amount of federal funds used. A physical inventory should be taken at least once every two years, which is to be
reconciled to the property Inventory records ("Property Management").
I
Condition noted
On April 1, 1999, Housing and Neighborhood Development used $17,500 in CDBG funding to purchase land,
which is to be used as a future site for the Good Hope Senior Apartment complex. We were not able to fmd this
land on the County's property records, properly identified as being acquired using CDBG funds.
I
I
Recommendation
Augusta, Georgia should immediately conduct a physical inventory of property purchased with Federal funds and
reconcile the physical count with Federal property recorded in the Fixed Asset records. Augusta, Georgia should
also schedule future counts in a manner consistent with Federal grant requirements, which is typically once every
two years.
I
I
Findinl! 99-6
U.S. Department of Housing and Urban Development - CFDA 14.218; Community Development Block Grant
I
Criteria
DOL 40 USC 276a requires that all laborers and mechanics employed by contractors or subcontractors working
on construction contracts in excess of $2,000, which are financed by federal funds must be paid prevailing wages
("Davis-Bacon").
I
Condition noted
We found significant differences in wages paid to different employees that had the same work classification that
were employed by Augusta Fire Protection, Inc. in pay periods ending October 1, 1999 and October 8, 1999. We
also found that the procedures in place to monitor certified payrolls were not adequate to ensure compliance with
Davis-Bacon.
I
I
Recommendation
Augusta, Georgia should revise the flow of grant information through the Housing and Neighborhood Development
("HND") so that any planned construction or rehabilitation projects can be reviewed to determine if Davis-Bacon
applies. When a decision is made that Davis-Bacon applies, all related grant information should be routed to the
Davis-Bacon compliance officer who should be accumulating infonnation to develop and implement an overall
monitoring and site visit review schedule.
I
I
Findinl! 99-7
I
Internal control over purchasing.
I
Condition noted
A weakness in internal control existed that allowed the county purchasing director to both request and approve a
purchase order.
I
Recommendation
We recommend that an appropriate division of authority be established for the request and approval of purchase
orders.
I
I
142