HomeMy WebLinkAboutSoutheastern Natural Science Academy
Augusta Richmond GA
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STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
GENERAL
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
CONSULTANT:
SOUTHEASTERN NATURAL SCIENCES ACADEMY
PROJECT: CONSTRUCTED WETLANDS OPTIMIZATION STUDY, AUGUSTA,GEORGIA
Project #90155
DATE EXCECUTED: August 25, 2003
DATE COMPLETED:
Revision Date: February 7, 2001
. NOTICE OF AWARD
DATE: 8/19/2003
ENGINEER: Southeastern Natural Sciences Academy
ATTN: Gene Eidson
ADDRESS: 540B Telfair Street
Augusta GA 30901
City State Zip Code
PROJECT: Wetlands Optimization Study PROJECT NO: 90155
At a meeting of the Augusta Commission held on 8/05/2003 you were awarded the contract for the above noted
project.
Please send three (3) originals of the attached contract executed for this project to the address below. Please
complete the pages, affixing signatures, dates, notary and/or corporate seals, etc. where necessary and return to
the address below within ten (10) calendar days from the date of this letter, excluding Legal Holidays.
Very truly yours,
Project Engineer
Engineering F
,
"
This, the
,2003.
~
By:
Title:
Please sign and return one copy of this Notice of Award Acknowledgement to:
CH2M HILL
Attn: Program Management Team
360 Bay Street; Suite 100
Augusta, GA 30901
EIDSON 0308 19 NOA WETLANDS OPTIMIZATION.DOC
Mr. Max Hicks
August 5, 2003
Page 2
engineering firm to perform design services for the J. B. Messerly Water Pollution Control plant
Upgrade (RFQ #02-217A) and authorize staff to proceed with negotiations with the second firm if
negotiations fail with the selected firm. (Approved by Engineering Services Committee July 28, 2003)
31. Approved the proposal from U.S. Infrastructure, Inc. for the collection of data and preparation of
National Pollutant Discharge Elimination System (NPDES) permit applications for the James B.
Messerly and Spirit Creek Water Pollution Control Plants. (Approved by Engineering Services
Committee July 28, 2003)
32. Approved a proposal from the Southeastern Natural Science Academy to conduct an optimization
study and prepare an operations manual for the constructed wetland treatment system at the James B.
Messerly Water Pollution Control Plant. (Approved by Engineering Services Committee July 28, 2003)
33. Approved an agreement between Augusta and Cingular for antenna co-location license at the
Fairington and Tobacco Road water tank. Annual revenues generated from license agreement will be
$24,000 per year at this location. (Approved by Engineering Services Committee July 28,2003)
34. Approved an agreement between Augusta and Nexte1 for antenna co-location license at the Highland
Avenue water tank. Annual revenues generated from license agreement will be $21,600 per year at
this location. (Approved by Engineering Services Committee July 28, 2003)
35. Approved an agreement between Augusta and Cingular for antenna co-location license at the Belair
Road water tank. Annual revenues generated from license agreement will be $21,600 per year at this
location. (Approved by Engineering Services Committee July 28, 2003)
37. Approved Augusta Utilities Department to authorizing Systems and Software, Ine. to proceed with
installation of expanded IVRjlWR capabilities in an amount not to exceed $32,440. (Approved by
Engineering Services Committee July 28, 2003)
If you have any questions, please contact me.
Yours truly,
t:=f:'/ff{}~2
Deputy Administrator
cc: Ms. Geri Sams
Mr. David Persaud
Ms. Tameka Allen
Ms. Donna Williams
f""'AE'Cer\/ED
AU~ {) '1 2003
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INSTRUCTIONS FOR USE
STANDARD AGREEMENT FOR GENERAL PROFESSIONAL
SERVICES TO
AUGUSTA UTiliTIES DEPARTMENT
AUGUSTA, GEORGIA
. Purpose: Procuring "GENERAL" professional engineering, consulting, surveying services on "Mid-
Level" project risk basis.
. Use attachments as necessary to expand Scope of Services, Compensation and/or Other Terms.
. List all attachments on the cover page just above the signatures.
. Modifications or waiver of Insurance terms should be evaluated and/or approved by the CITY or
Program Manager on a project specific basis.
. The following guidelines apply to modifying or changing the preprints in order of preference:
Option 1: Cross out unwanted paragraphs or words and initial (both parties).
Option 2:
Delete, add, or change paragraphs or terms by using an Attachment. Reference the
attachment in "OTHER TERMS." If the changes are minor, include in space provided in
"OTHER TERMS."
AUGUSTA, GEORGIA
(CITY)
STANDARD AGREEMENT FOR GENERAL PROFESSIONAL
SERVICES TO BE FURNISHED TO THE AUGUSTA
UTILITIES DEPARTMENT
CITY'S ADDRESS:
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
PROJECT NAME
CONSULTANT
CONSULTANT'S
ADDRESS:
Constructed Wetlands Optimization Study
S40B Telfair Street
Augusta, GA )0901-2)10
CITY and CONSULTANT have agreed that CONSULTANT will perform the following Scope of Service, which are part of the
PROJECT identified above. The Scope of Service covered by this AGREEMENT will be performed in accordance with the
Provisions included within this form and any attachments or schedules. This AGREEMENT supersedes all prior agreements
and understandings and may only be changed by written amendment executed by both parties. CONSULTANT will proceed
with Sco e of Service followin 0 en recei t of Notice to Proceed.
Scope Of Services:
See detailed Sco e of WorR Attached
Compensation:
Based u on "CONSULTANT SERVICES" Attached hereto the com ensation will be:
$79,600.00
Other Terms:
The following attachments are hereby
made a part of this AGREEMENT:
Gene W. Eidson'l h.D.
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
2
Revision Date: February 7,2001
AUGUSTA, GEORGIA (CITY)
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TITLE: MAYOR
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BY:
TITLE:
DATE:
Copy To:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
CONSULTANT ~.
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Revision Date: February 7, 2001
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GENERAL PROVISIONS
ARTICLE 1. TERMS OF PAYMENT
1.1 Invoicing
CONSULTANT may submit invoices to CITY for progress
payments not more than once each month. Such invoices
will represent the value of the completed Scope of Services
and will be prepared in a form and supported by
documentation as CITY may reasonably require. Invoices
will be reviewed and approved by PROGRAM MANAGER
before submittal to CITY.
1.2 Final Payment
Upon completion of the Scope of Services CONSULTANT
will notify CITY, in writing, that the Scope of Services is
complete and that final payment is due, if the Scope of
Services has been completed in accordance with this
AGREEMENT. The final invoice to the CITY shall be clearly
noted as "Final Invoice."
1.3 Liens
CONSULTANT will promptly pay for all services, labor,
materials, and equipment used or employed by
CONSULTANT in the Scope of Services and will maintain all
materials, equipment, structures, buildings, and premises
free and clear of mechanic's or other liens. CONSULTANT
will, upon completion of the Scope of Services and before
final payment is due, furnish CITY with reasonable evidence
that all services, labor, materials, and equipment have been
paid in full.
ARTICLE 2. OBLIGATIONS OF CONSULTANT
2.1 Independent Contractor
CONSULTANT is an independent contractor and will
maintain complete control of and responsibility for its
employees, subcontractors, and agents. CONSULTANT
shall also be solely responsible for the means and methods
for carrying out the Scope of Services and for the safety of
its employees.
2.2 Lower Tier Subcontractors
2.2.1 The names of any proposed or existing
subcontractors to CONSULTANT who will perform a portion
of the Scope of Services (Lower Tier Subcontractor) must
be submitted to and approved in advance in writing by CITY.
CONSULTANT will bind all Lower Tier Subcontractors to the
Provisions of this AGREEMENT.
2.2.2 Neither this AGREEMENT nor any Lower Tier
Subcontract will create any contractual relationship between
any Lower Tier Subcontractor and CITY, nor any liability of
CITY to any Lower Tier Subcontractor.
2.3 Performance
2.3.1 The standard of care for all services performed or
furnished by CONSULTANT under this Agreement will be
the level of care and that is ordinarily used by members of
CONSULTANTS profession practicing under similar
conditions. If such deficiencies are not corrected in a timely
manner, CITY may cause the same to be corrected and
deduct costs incurred from CONSULTANTs compensation.
2.3.2 Results reported from any laboratory Services may
undergo contract compliance and quality assurance reviews
by CITY. For analyses that fail either of these reviews, the
laboratory will be required, without further compensation, to
reanalyze the samples to meet these requirements. If
reanalyzes is not possible, the laboratory will not be paid for
the deficient analyses.
2.4 Insurance
2.4.1 CONSULTANT will maintain throughout this
AGREEMENT the following insurance:
(a) Worker's compensation insurance in accordance with
the laws of the State of Georgia.
(b) Public Liability Insurance - covering claims for injuries
to members of the public or damage to property of
others arising out of any covered negligent act or
omission of CONSULTANT or of any of its
employees, agents, or subcontractors, with
$1,000,000 per occurrence and in the aggregate.
(c) Valuable Papers Insurance - in an amount sufficient
to assure the restoration of any plans, drawing,
field notes, or other similar data relating to the work
covered by the Project.
(d) Professional Liability insurance - in an amount of not
less than $1,000,000.
2.4.2 Insurance coverage in 2.4.1 (b) and (c) above will
name CITY and CONSULTANT as additional insureds. Such
insurance will be the primary coverage to CITY.
2.4.3 Before commencing Work under this contract,
CONSULTANT will furnish CITY with certificates of
insurance verifying coverages and additional insureds.
Certificates also will state that the insurance carrier will give
CITY thirty (30) days notice of any insurance cancellation or
material alteration.
2.5 Responsibility for Claims and Liability
The CONSULTANT shall be responsible for any and all
damages to properties or persons caused by its employees,
subcontractors, or agents, and shall hold harmless the
CITY,its officers, agents and employees from all Isuits,
claims, actions or damages of any nature whatsoever to the
extent found to be resulting from the Consultarh, its
subcontracts, or agent in the negligent performance o~ non-
performance of work under this Agreement. these
inde~nities shall not be limited by reason of the listing of
any Insurance coverage. I
2.6 Codes, Laws, and Regulations I
CONSULTANT will comply with all applicable codes, i laws,
regulations, standards, and ordinances applicable in the
Revision Date: February 7,2001
State of Georgi~, in force during the term of this
AGREEMENT.
2.7 Permits, Licenses, and Fees
CONSULTANT will obtain and pay for all permits and
licenses required by law that are associated with
CONSULTANT's performance of the Scope of Services.
2.8 Confidentiality
The CONSULTANT agrees that its conclusions and any
reports are for the confidential use and information of the
CITY and that it will not disclose its conclusions in whole or
in part to any persons whatsoever, other than to submit its
written documentation to the CITY, and will only discuss the
same with it or its authorized representatives. Upon
completion of this Agreement term, all documents, drawings,
reports, maps, data and studies prepared by the
CONSULTANT pursuant thereto shall become the property
of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials
reporting the plans, progress, analyses, or results and
findings of the work conducted under this Agreement shall
not be presented publicly or published without prior approval
in writing of the CITY.
2.9 Open Records
CONSULTANT acknowledges that all records relating to this
Agreement and the services to be provided under the
contact may be a public record subject to Georgia Open
Records Act (O.C.G.A. S 50-18-70, et seq.). CONSULTANT
shall cooperate fully in responding to such requests and
making all records, not exempt, available for inspection and
copying as provided by law.
2.10 Key Personnel
Designate in writing a person to act as the CONSULTANT'S
representative with respect to the services to be rendered
under this agreement. Such person shall have complete
authority to transmit instructions, receive information,
interpret and define the CITY's policies and decisions with
respect to the CONSULTANT'S services for this part of the
project.
All professional personnel, including subcontractors,
engaged in performing services for the CONSULTANT
under this agreement are indicated in a personnel listing
attached hereto as Attachment C - Listing of Key Personnel
and incorporated herein by reference. No changes or
substitutions shall be permitted in the CONSULTANT's Key
Personnel without the prior written approval of the CITY or
his designee.
The CONSULTANT represents that it has secured or will
secure, at its own expense, all personnel necessary to
complete this Agreement; none of whom shall be employees
of, or have any contractual relationship with, the CITY. All of
the services required hereunder will be performed by the
CONSULTANT under its supervision, and all personnel
engaged in the work shall be qualified and shall be
authorized or permitted under law to perform such services.
2.11 Ownership, Publication, Reproduction and Use
All documents and materials prepared pursuant to this
Agreement are the property of the CITY. The CITY shall
have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any
reports, data, maps, or other materials prepared under this
Agreement without according credit of authorship. The CITY
shall hold harmless the CONSULTANT against all claims
arising out of such use of documents and materials without
the CONSULTANT's knowledge and written consent.
One legible copy each of all laboratory, field, or other notes,
log book pages, and technical data, computations, designs
and other instruments of service prepared under the terms
of this AGREEMENT will be delivered by CONSULTANT to
CITY upon completion of the Scope of Services.
2.12 Access to Records
CONSULTANT will maintain accounting records, in
accordance with generally accepted accounting principles
and practices, to substantiate all invoiced amounts. Said
records will be available for examination by CITY during
CONSULTANT's normal business hours for a period of 3
years after CONSULTANT's final invoice to the extent
required to verify the costs incurred hereunder.
2.123 Suspension of WORK
CONSULTANT will, upon written notice from CITY, suspend,
delay, or interrupt all or a part of the Scope of Services. In
such event, CONSULTANT will resume the Scope of
Services upon written notice from CITY, and an extension of
time and/or an equitable adjustment in compensation, if
appropriate, will be mutually agreed upon.
2.14 Schedule
The CONSULTANT must meet the schedule specified in the
Scope of Services. A detailed performance schedule will be
specified as part of the work authorization. During the
performance of work, should the CONSULTANT or CITY
estimate that CONSULTANT will fail to meet a mutually
agreed upon schedule or time of completion and
CONSULTANT does not propose a solution satisfactory to
CITY, CITY may require CONSULTANT to implement any or
all of the following:
(1) Extend its working day to 10 hours or more
(2) Extend its working week to 6 or 7 days
(3) Increase the labor force
(4) Provide and utilize additional equipment and facilities.
CONSULTANT will continue the accelerated services until
such time as CITY determines that progress conforms to the
schedule completion time. All additional costs of the
accelerated effort will be borne solely by CONSULTANT
unless a change in Scope of Services can be shown.
2
Revision Date: February 7, 2001
2.15 Monthly P.rogress Report
CONSULTANT will provide, if requested by CITY, a monthly
progress report to CITY in a form and covering informatio~
as required by CITY. Refusal by the Consultant to submit
progress reports and/or plans shall be cause to ~ithh~ld
payment to the Consultant until the Consultant complies with
the CITY's request in the regard.
2.16 Observation of the Work
CITY reselVes the right, but not the obligation, at all
reasonable times to inspect or otherwise evaluate the
SelVices performed or being performed by CONSULTANT
and the premises on which it is being performed.
2.17 Working Files
CONSULTANT will maintain files containing all deliverable
documentation including calculations, assumptions,
interpretations of regulations, sources of information, an.d
other raw data required in the performance of this
AGREEMENT. CONSULTANT will provide copies of the
information contained in its working files to CITY upon
request of CITY.
2.18 Communications with CITY
All of CONSULTANT's written or verbal communication with
or to federal, state, or local agencies, relative to SelVices
under this AGREEMENT must be through or with the
knowledge of CITY or Program Manager.
2.19 Safety
CONSULTANT is solely responsible for health and safety of
its own employees and its subcontractors. CONSULTANT
will comply with any owner or site controlling contractor's
health and safety plan. CONSULTANT will comply with all
applicable federal, state and local laws and regulations
related to health and safety.
2.20 Program Manager
Program Manager- means the representative of the CITY
who shall act as Liaison between the CITY and the
CONSULTANT for all matters pertaining to this Agreement,
including review of CONSULTANTs plans and work.
ARTICLE 3. OBLIGATIONS OF CITY
3.1 Timely Review
CITY will examine CONSULTANTs studies, reports,
proposals, and other project-related documents and render
decisions required by CONSULTANT in a timely manner.
3.2 Prompt Notice
CITY will give written notice to CONSULTANT whenever
CITY obselVes or becomes aware of any development that
affects the scope or timing of CONSULTANTs Scope of
SelVices, or any defect in the SelVices of CONSULTANT.
3.3 Technical Guidance and Information Transfer
3.3.1 CITY may, at its sole discretion, provide technical
guidance on subcontract performance. Technical guidance
may include:
(a) Guidance that assists CONSULTANT in
accomplishing the Scope of SelVices.
(b) Review comments on deliverables.
(c) Copies of technical guidance documents relative to
SelVices under this AGREEMENT, as they are
made available to CITY.
Technical guidance will be issued in writing or, after verbal
issuance, confirmed in writing.
3.3.2 CITY may also, at its sole discretion, provide
CONSULTANT with documents, forms, procedures,
agreements, and other items specifically developed for use
on this PROJECT for CONSULTANT's information.
CONSULTANT agrees to assume the full liability arising out
of the improper use of any information provided by CITY.
3.4 Furnished Data
CITY will provide CONSULTANT technical data in its
possession, including, but not limited to, previous reports,
maps, sUlVeys, borings, and other information relating to
CONSULTANT's Scope of SelVices on the PROJECT.
CONSULTANT may reasonably rely upon the accuracy of
the information provided by CITY.
3.5 Changes
3.5.1 CITY may, by written order only, make changes,
revisions, additions, or deletions (collectively hereinafter
called "changes") in the Scope of SelVices. CONSULTANT
will not proceed with any changes unless notified to proceed
in writing by CITY.
3.5.2 Nothing herein will be construed as relieving
CONSULTANT of its obligations to perform, including
without limitation, the failure of the parties to agree upon
CONSULTANT entitlement to, or the amount of, any
adjustment in time or compensation.
3.5.3 Any claim by CONSULTANT for an adjustment
under this paragraph must be asserted in writing fully
supported by factual information to CITY, within 30 ~ays
from the date of receipt by CONSULTANT of the wntten
change authorization from CITY or within such extension of
that 30-day period as CITY, in its sole discretion, may grant
in writing at CONSULTANT's request prior to expiration of
said period.
3.5.4 If the Scope of SelVices is reduced by changes,
such action will not constitute a claim for damages based on
loss of anticipated profits.
ARTICLE 4. GENERAL LEGAL PROVISIONS
4.1 Proprietary Information
Except when otherwise authorized in writing by CITY, all
drawings, specifications, technical data, and other
information furnished to CONSULTANT either by CITY or
CLIENT or developed by CONSULTANT or others in
connection with the SelVices rendered are, and will remain,
the property of CITY, and may not be copied or otherwise
reproduced or used in any way except in connection with
the Scope of SelVices, or disclosed to third parties or used
in any manner detrimental to the interest of CITY. I
4.2 Assignments
3
Revision Date: February 7,2001
This is a bilateral Consultant Services Agreement. Neither
party shall have th'e power to or will assign any of the duties
or rights or any claim arising out of or related to this
AGREEMENT, whether arising in tort, contract or otherwise,
without the written consent of the other party. Any
unauthorized assignment is void and unenforceable. These
conditions and the entire AGREEMENT are binding on the
heirs, successors, and assigns of the parties hereto.
4.3 Force Majeure
Neither party to this AGREEMENT will be liable to the other
party for delays in performing the Scope of Services, or for
the direct or indirect cost resulting from such delays, that
may result from acts of God, acts of govemmental
authorities, extraordinary weather conditions or other natural
catastrophes, or any other cause beyond the reasonable
control or contemplation of either party. Each party will take
reasonable steps to mitigate the impact of any force
majeure. CITY will adjust the schedule and compensation
under this AGREEMENT to the extent that CONSULTANT's
schedule and compensation are equitably adjusted by City.
4.4 Authorization to Proceed
Execution of this AGREEMENT by CITY will be authorization
for CONSULTANT to proceed with the Scope of Services,
unless otherwise provided for in this AGREEMENT.
4.5 No Third Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone
other than CONSULTANT and CITY and has no third-party
beneficiaries.
4.6 Jurisdiction
The law of the State of Georgia shall govern the
CONTRACT between CITY and CONSULTANT, with regard
to, its interpretation and performance, and any other claims
related to this Agreement. All claims, disputes and other
matters in question between the CITY and CONSULTANT
arising out of or relating to the Agreement, or the breach
thereof, shall be decided in the Superior Court of Richmond
County, Georgia. The CONSULTANT, in executing this
Agreement, specifically consents to jurisdiction and venue in
Richmond County and waives any right to contest the
jurisdiction and venue I the Superior Court of Richmond
County, Georgia.
4.7 Termination
4.7.1 Termination for Convenience
The CITY may terminate this contract in part or in whole
upon written notice to the CONSULTANT. The
CONSULTANT shall be paid for any validated services
under this Contract up to the time of termination.
4.7.2 Termination for Default
If through any cause, the CONSULTANT shall fail to fulfill in
a timely and proper manner its obligations under this
Agreement, or if the CONSULTANT shall violate any of the
covenants, agreements or stipulations of this Agreement.
CONSULTANT will be given the opportunity to commence
correction of obligation within 5 days of written notice and
diligently complete the correction thereafter. Failure to
maintain the scheduled level of effort as proposed and
prescribed, or deviation from the aforesaid schedule without
prior approval of the CITY, shall constitute cause for
termination. The CITY shall thereupon have the right to
4
terminate this Agreement by giving written notice to the
CONSULTANT of such termination, and specifying the
effective date thereof, at least five (5) days before the
effective date of such termination. In such event, all finished
or unfinished documents, maps, data, studies, work papers
and reports prepared by the CONSULTANT under this
Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such
documents, as mutually agreed by the CITY and
CONSULTANT.
4.8 Conflict of Interest
4.8.1 Conflict of Interest: The CONSULTANT agrees
that it presently has no interest and shall acquire no interest,
direct or indirect, that would conflict in any manner or degree
with the performance of its services hereunder. The
CONSULTANT further agrees that, in the performance of
the Agreement, no person having such interest shall be
employed.
4.8.2 Interest of Public Officials: No member, officer,
or employee of the CITY during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in this
Agreement or the proceeds thereof.
4.8.3 Emplovment of CITY's Personnel: The
CONSULTANT shall not employ any person or persons in
the employ of the CITY for any work required by the terms of
the Agreement, without the written permission of the CITY
except as may otherwise be provided for herein.
Revision Date: February 7, 2001
CONSULTANT SERVICES
As a part of this Agreement the CONSULT ANT agrees to furnish the following checked items.
Prior to Authorization To Proceed:
o Detailed Scope of Services based upon Scope of Services defined in this Agreement to be submitted
with Cost Proposal clearly defining the CONSULTANT's understanding of the project limits, design
objectives and CONSULT ANT's services to be provided.
o Cost Proposal that will include cost of surveying, design, preparation of construction plans and
specifications, and other services requested in the CITY's Request for Proposal.
o Schedule for submittal of review documents at 30%,60%, and 90% completion and final documents.
Prior to submitting 30% review documents:
o Locate all existing utilities using available information collected by the CONSULTANT. The CITY will
furnish available information on water and sewer locations; however, the CONSULT ANT must verify
to CONSULT ANT'S satisfaction.
o Provide CITY with information on the project site(s), including the following:
. Past and present use of the land (specifically identify any landfilling activities in the area); identify
any nearby designated wetlands
. Soil type(s)
. Boring results.
. Brief description of the area (e.g., residential, commercial, industrial) including general slope of the
land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of
properties affected and number of easements required with property owners identified.
. Identification of potential problems in meeting design objectives.
o Site Plan (If Requried)
Throughout project:
o Prepare printed responses to comments received from the CITY following reviews.
o Provide the necessary plats, (complete with survey information on all items within the limits of both
permanent and temporary easements)for easement acquisition and DOT/other permit application.
o Prepare Public Works/DOT/Other permit applications for signature by the CITY.
o Prepare and submit plans to EPD for review and approval when required.
o Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest I
reference). Specifications must include that provided by the CITY and be complete for the described
work. I
o Prepare and supmit construction cost estimates at each review stage (30%,60% and 90%) and withl the
submittal of final documents. Provide cost breakdown for any items to be lump sum in the !
construction contract.
5
Revision Date: February 7, 2001
Upon completion of design:
~Coordinate with the CITY Purchasing Department to advertise the project.
E:(Fax bid information to CITY.
c::I~ttend bid opening.
~ ';prepare letter of recommendation for award of the contract.
~ttain contractor' s/ other signatures on the contract documents and forward to the CITY.
Cl }nvite attendees to, and conduct, the pre-construction meeting.
~rrovide clarification related to the plans/ specifications throughout design and construction.
d;~Brovide record drawings at completion of the project electronically, per the Utilities Design Standards
and Specifications (latest version).
Provide Services During Construction as follows:
. Attend project meetings as scheduled by the CITY
. Recommend design changes as field conflicts arise (site visits may be required)
. Review and approval of pay requests from the construction Contractor (line of communication will
be construction contractor to resident observer to CONSULT ANT to CITY)
. Provide clarification of plans and specifications throughout construction
· Revise/ update plans and/ or easement plats as changes occur that require resubmittal to
DOT / other agencies.
AUGUST A UTILITIES DEPARTMENT
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My Commlssion Expires August 9. 2004
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Revision Date: February 7,2001
ADDITIONAL SERVICFS CONSIDERED OUT OF SCOPE:
1. Revisions to the plans/ contract documents to extend the limits of the project after this AGREEMENT
has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULT ANT (i.e., correct location
given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the
CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at
their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULT ANT as contracted by the CITY to provide professional surveying and engineering services. It is
expected that such professionals will operate in a manner which assures the interests of the conunon welfare, rather than in a manner which
promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the
CONSULT ANT to protect the safety, health and welfare of the public in the performance of their professional duties.
7
Revision Date: February 7, 2001
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Scope of Work
Constructed Wetlands Optimization Study, Augusta, Georgia
Prepared by: Gene W. Eidson, Ph.D.
Director of Research
March 2003
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The project goals for the optimization study are as follows:
. evaluate the feasibility of maintaining 9 of 12 wetland treatment
cells online at all times, in intermittent operation;
. provide optimal long-term performance of the wetland treatment
system, incorporating rest and recovery periods for wetland cells;
· develop database to facilitate NPDES permit modification for 9/12
operations;
· develop and O&M manual for operating and maintaining the
constructed wetlands project;
· evaluate the feasibility of reducing bird usage of the constructed
wetland cells by seasonal manipulation of vegetation, pond and
ditch depths, and development of off-site habitat enhancements
within Phinizy Swamp, particularly the Merry Brick Ponds complex.
Plan of Study
Background Data Review on Wetland Cell Performance
To evaluate ongoing operations, the Academy will review the past 12-
months of discharge data compiled by OMI and compare performance
to the two-year database from the pilot study (Eidson and Barry, 1999)
and NPDES permit limits.
Evaluation of Current Operations
Wetland Cells
To evaluate the overall operation of the wetland system, Individual
components of the constructed wetland system will be studied. These
components will indude the equalization pond, individual wetland cells,
and the polishing pond. Due to cost constraints, a subset of wetland
cells will be studied intensely over a 12-month period, these cells
chosen as representative pairs for comparison based on field
observations.
Wetland cell treatment will be evaluated by comparison of data
between cell types (marsh-pond-marsh vs marsh-ditch-marsh) and
among cell type. Wetland cells to be studied are identified in Table 1.
Data will be collected between cell types utilizing paired cells and
comparing water quality data for significant differences. The paired
comparison will utilize wetland cells with different open water
configuration (pond vs ditch) but similar plant cover density and type,
depth of water, and flow rates. Field data collected will Include DO,
pH, conductivity, and redox utilizing HydroLab@ or similar technology.
Grab and/or composite samples will be collected and submitted to the
OMI-Augusta wastewater treatment laboratory for processing.
Laboratory data will include BOD, TSS, nitrate, TKN, ammonia, and
metals from canal influent, effluents of paired treatment cells, and the
polishing pond. Two pairs of treatment cells will be studied over
consecutive two-day periods each month for 12 months. Every effort
will be made to coordinate with OMI to utilize routine water quality
data in order to minimize samples.
Performance among wetland cell types will be evaluated using paired
cells with similar configuration. As above, pairs of treatment cells will
be studied over consecutive two-day periods each month for 12
months. Field data collected will include DO, pH, redox,and
conductivity utilizing HydroLab@ or similar technology. Grab and/or
composite samples will be collected and submitted to the OMI-Augusta
wastewater treatment laboratory for processing. Laboratory data will
Include BOD, TSS, nitrate, TKN, ammonia, and metals from canal
influent, effluents of paired treatment cells, and the polishing pond.
Varying pairs of treatment cells (Table 1) will be studied over
consecutive two-day periods. Each pair will be evaluated three times
during the 12 month period to incorporate seasonal performance.
The pairings within the marsh/ditch/marsh configuration will vary and
include fully vegetated cells (Phase 2) vs less vegetated (Phase 3)
cells; two fully vegetated cells (Phase 2), and two less vegetated cells
(Phase 3). The paring among the marsh/pond/marsh cells will be two
fully vegetated cells from Phase 2.
Treatment afforded within wetland cell subunits will be conducted
quarterly by taking water quality samples along the flow gradient of
marsh/ditch/marsh and marsh/pond/marsh from one of the pairs of
wetland cells (Table 1.) Samples will be taken at the end of the front
marsh, end of the open water, and end of next marsh, etc.
Statistical evaluations employed will include descriptive statistics,
simple t-tests and/or ANOVA analyses.
Equalization Basin
Treatment afforded by the equalization basin will Involve a comparison
of monthly water quality data from the wastewater treatment plant
effluent into the equalization basin with water quality of the effluent
leaving the equalization basin and becoming the influent into the
wetland cells.
Polishing Pond
Treatment afforded by the flnal polishing pond will Involve a
comparison of monthly water quality data collected from paired
wetland cell effluents and the polishing pond final effluent.
Field observations
Weekly field data will be collected and complied to document general
wetland conditions, Including on-line status, depth of water in wetland
cells, general plant conditions/standing crop coverage, and unusual
events. Overall flow through the wetland system will be documented
with a general estimate of flow to the cells from observing the position
of the individual canal weir plates for each cell.
Water Level and Flow Manipulation
Manipulation studies will be conducted between cells specified in Table
1. These paired-cell studies will be designed to evaluate optimal depth
and flow conditions. Field data collected will include DO, pH, redox,and
conductivity utilizing HydroLab@ or similar technology. Grab and/or
composite samples will be collected and submitted to the aMI-Augusta
wastewater treatment laboratory for processing. Laboratory data will
include BOD, TSS, nitrate, TKN, ammonia, and metals.
Rest and Recovery Periods
Wetland cells 10 and 11 will be utilized to evaluate rest and recovery
periods by season. These cells will be utilized due to similar
configuration and planting. One cell will be taken off line for varying
periods of time and restarted with water quality chemistries and field
measurements utilized to evaluate impact of the rest periods. Field
data collected will include DO, pH, and conductivity utilizing
HydroLab@ or similar technology. Grab and/or composite samples will
be collected and submitted to the OMI -Augusta wastewater treatment
laboratory for processing. Laboratory data will include BOD, TSS,
nitrate, TKN, ammonia, and metals.
Figure 1. Constructed Wetland Schematic
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Table 1: Wetland Study Paired Cell!ii
Between: Cell 1: Cell 8 Phase 2, Marsh-Pend-Marsh
Cell 5: Cell 12 Phase 2, Marsh-Ditch-Marsh
Among: Cell 1: Cell 5 Phase 2, Marsh-Pend-Marsh
Cell 8: Cell 12 Phase 2, Marsh-Ditch-Marsh
Cell 6: Cell 7 Phase 3, Marsh-Ditch-Marsh
Cell 7: Cell 12 Phase 3 vs Phase 2, Marsh-Ditch-Marsh
Within: Cell 5: Cell 12 Along wetland gradient, Phase 2 cells
Cell 6: Cell 7 Along wetland gradient, Phase 3 cells
Depth/Flow Cell 6: Cell 7 Phase 3, Marsh-Ditch-Marsh
Cell 1: Cell 5 Phase 2, Marsh-Pond-Marsh
Rest/Recovery Cell 10: Cell 11 Phase 2, Marsh-Ditch-Marsh
Project Review Meetings
Quarterly project review meetings will be held to review research progress, data
collection, operations, findings, problems, and other issues that may arise during
the course of the study. The meetings will be attended by SNSA, Augusta-
Richmond County, OMI-Augusta, and others Invited by the research sponsor.
Project Deliverables
At the end of the project, a final research report will be issued.
An O&M manual for operations of the wetland system will be produced, based on
results of the research. It is anticipated instructions will indude flow rates, water
levels, rest and recovery periods, harvesting/thinning, and reduced water flow
and high water flow strategies.
Bird Detraction Plan of Study
Background Data Review on Bird Usage of Wetland Cells
Historic bird usage of wetland cells will be evaluated by reviewing the
SREL Bird Study reports, Clemson Bird Study reports, wetland pilot
study data, Bobby Jones Expressway Extension EIS, and other
information available such as Audubon bird counts within Phlnizy
Swamp. In addition to review of bird data, a review of the historic
uses and projects within Phinizy Swamp will be conducted.
Strategies for Reducing Bird Usage of Wetland Cells
Various strategies will be evaluated to reduce bird usage of wetland
cells. These strategies include, but are not limited to:
cutting vegetation to reduce habitat for blackbirds
manipulating water levels within marshes
drying cells and utilizing state agency-approved prescribed burns
adding baffles or curtains to pondS/ditches
covering pond/ditch will floating vegetation
biological manipulation of vegetation (cattail army worms)
Off-site mitigation opportunities will be evaluated to develop attractive
bird habitat within the Merry Brick Ponds and possibly the DOT/DNR
mitigation property. The off-site mitigation could possibly draw birds
back to historic roosting areas within the brick pond site.
FubJre Issues Impacting Phinizy Swamp Bird Habitat
Potential impacts due to landscape/landform modification within major
portions of Phinlzy Swamp will be Investigated to project potential
impacts on bird habitat/usage of the swamp. This investigation will be
limited to interviews with major landowners and news releases on the
river corridor near Augusta.
Reporting
Quarterly progress reports and semi-annual data reports will be submitted
to the City. The entire project will encompass up to an 18 month study
period to allow for seasonal data collection and seasonal experimentation.
A final report will be issued at the end of the 18-month study period.
Southeastern Natural Sciences Academy
Constructed Wetlands Optimization Study,
Cost Proposal
For City of Augusta, Georgia
Element Staff Hours $ Rate $Cost
Plan and Mobilization SP 80 100.00 8000.00
SS 20 65.00 1300.00
FB 40 37.50 1500.00
TE 40 45.00 1800.00
Subtotal 12600.00
Perform field work SP 120 100.00 12000.00
SS 60 65.00 3900.00
FB 720 37.s0 27000.00
TE 25 45.00 1125.00
Subtotal 44025.00
Report/Operations Manual SP 75 100.00 7500.00
SS 40 65.00 2600.00
FB 80 37.s0 3000.00
TE 75 45.00 3375.00
Subtotal 16475.00
Wetlands Study Total Labor 73,100.00
Wetlands Study Laboratory Costs* 6, 500.00
Total Project Costs 79,600.00
Rate Schedule:
Senior Principal Scientist SP $ 100.00
Senior Scientist 55 $ 65.00
Field Biologist FB $ 37.50
Technical Editor TE $ 45.00
This cost proposal includes the cost of analyses specified in the Scope of Work.
Sampling equipment will be provided by OMI. SNSA will conduct the sampling as
part of the scope of work, and contract lab analyses to MicroBac Laboratories,
New Ellenton, Sc.
* The sampling schedule and lab fee schedule is attached.
540-8 Telfair Street Augusta, Georgia 30901 706.828.2109