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HomeMy WebLinkAboutPedestrian Ramp : Walkway Tea Augusta Richmond GA DOCUMENT NAME: t'e~~'OTR.if\~ R""I"'p; WAL-I.LWA'j TEIf DOCUMENT TYPE: A-5 (te~W) eaV l YEAR: ,q qq BOX NUMBER: 7 FILE NUMBER: I Y , I 7 NUMBER OF PAGES: \3 ~~ 11 /'/117 Department of Public Works and Engineering Jack F. Murphy, Director of Public Works Clifford A. Goins, Interim Assistant Director Public Works - Engineering Division 530 Greene Street Room 701 Augusta, Georgia 30901 (706) 821-1706 Fax (706) 821-1708 MEMORANDUM OF TRANSMITTAL Date: March 17, 1999 To: Ms. Lena Bonner. Clerk of Commission From: OFFICE OF PUBLIC WORKS & ENGINEERING Mr. Clifford A. Goins. Interim Assistant Director ~ Public Works - Engineering Division Job No: File Reference - 93-036(A) Pedestrian Ramp: Walkway TEA Proiect - D.O.T. Ref: STP-OOOE (25): P.I. #270880 WE ARE SENDING THIS DATA VIA (ATTACHED)(SEPARATE COVER)THE FOLLOWING: Please find attached original Supplemental Agreement on the above referenced proiect which has been executed on behalf of the Department of Transportation. cc: Mr. Jack Murphy, Director ofPubJic Works Ms. Teresa Smith, Pre-Construction Engineer w/copy of agreement CAG/cjv Transmitlill Memo GDOT I Office of Planning I Memo To: ()l C; From: v~ CC: Drew Goins Cora Cook Angela Taylor FAX (404) 657-5228 Voice (404) 657-6687 Date: 03/03/99 Re: Supplemental Agreement STP-000E(25); PI# 270880 Richmond County Enclosed is your copy of the executed Supplemental Agreement for STP-000E(25) PI# 270880. The Supplemental Agreement extends the time of performance to December 31, 2001. It also adjusts the budget to reflect increased Federal and Local funding. Once the project enters construction, the Supplemental Agreement and the Original Agreement of 8/21/97 will guide reimbursement. Let me know when you plan to award the contract and hold the transition conference. The Area Engineer's Office will need to attend the meeting too. CJC Enclosure - . '. I, SUPPLEMENTAL AGREEMENT between DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA and AUGUSTA - RICHMOND COUNTY PROJECT ACCOUNT NUMBER STP-000E(25) P.1. # 270880 FEDERAL-AID PARTICIPATING PROJECT . '. i_ , SUPPLEMENTAL AGREEMENT THIS AGREEMENT is made and entered into this~610J9 day of rJY\A..Cl'f:ftl ' 19Si, by and between the DEPARTMENT OF TRANSPORTATION, an agency the State of Georgia, hereinafter called the "DEPARTMENT', and AUGUSTA - RICHMOND COUNTY, hereinafter called the "SPONSOR". WHEREAS the DEPARTMENT and the SPONSOR desire to amend the Original Agreement to reflect the extended time of performance and the increased available construction amount for the work scope described in Exhibit A. "- Now, THEREFORE it is agreed by the parties hereto that the Original Agreement dated August 21, 1997 is hereby amended as follows: I. That Article V, TIME OF PERFORMANCE, be deleted in its entirety and replaced with the following: TIME OF PERFORMANCE TIME IS OF THE ESSENCE IN THIS AGREEMENT. The SPONSOR shall perform its responsibilities for the PROJECT, commencing on receipt of written "Notice to Proceed" from the DEPARTMENT and shall complete the PROJECT no later than December 31, 2001. The work shall be carried on in accordance with the schedule attached to this Agreement as "Exhibit B", WORK SCHEDULE, with recognition that unforeseen events may make necessary some minor variations in that schedule. The work shall be carried on expeditiously, it being understood, however, that this Agreement may be extended or continued in force by mutual consent of the parties and evidenced by a written amendment thereto. II. That Article VIII, COMPENSATION AND PAYMENT, be deleted in its entirety and replaced with the following: COMPENSATION AND PAYMENT It is agreed that the compensation hereinafter specified includes both direct and indirect costs chargeable to the PROJECT under generally accepted accounting principles and as allowed in the Federal Acquisition Regulations Subpart 31.6, and not prohibited by the Laws of the State of Georgia. It is understood and agreed that the total estimated cost of the PROJECT as outlined in this Article and as shown in Exhibit "C", BUDGET ESTIMATE, attached hereto and incorporated as if fully set out herein, is Four Hundred Ninety Seven Thousand Nine Hundred and No/100 Dollars ($497,900.00). The total estimated cost of the PROJECT to be financed under the Transportation Enhancement Activities program of the U.S. Department of Transportation FHWA is Three Hundred Ninety Eight Thousand Three . i.. ~ " Hundred Twenty and No/100 Dollars ($398,320.00) which is 80% (the "Federal Share") of the total estimated cost of the PROJECT and is the maximum amount of the DEPARTMENT's obligation. The remaining Ninety Nine Thousand Five Hundred Eighty and No/100 Dollars ($99,580.00) which is 20% (the "Local Share") of the total estimated cost of the PROJECT, shall be included in the SPONSOR's annual operating budget attested to by the attached Authorizing Resolution, for disbursement in accordance herewith: CONSTRUCTION TOTAL TOTAL $ 497,900.00 $ 497,900.00 $ 398,320.00 $ 398,320.00 FEDERAL LOCAL $ 99,580.00 $ 99,580.00 The approved PROJECT budget shall include any claims by the SPONSOR for all costs incurred by the SPONSOR in the conduct of the entire scope of work for the PROJECT. Eighty percent (80%) of this amount, which is the Federal Share, shall be paid to the SPONSOR after receipt of blling and approval of subject amount by the DEPARTMENT's project manager. The SPONSOR shall be solely responsible for any and all amounts in excess of the total project costs, established as Four Hundred Ninety Seven Thousand Nine Hundred and No/100 Dollars ($497,900.00), which such amount in excess being payable only with non-Federal aid funds. In no event shall the Federal contribution of the PROJECT exceed Three Hundred Ninety Eight Thousand Three Hundred Twenty and No/100 Dollars ($398,320.00), which is the DEPARTMENT's maximum obligation. If the total cost of the PROJECT is less than Four Hundred Ninety Seven Thousand Nine Hundred and No/100 Dollars ($497,900.00), the DEPARTMENT and the SPONSOR shall each be responsible for their respective pro-rata share of such cost. The SPONSOR shall submit to the DEPARTMENT a revised budget in accordance with the successful constractor's bid within ninety days from the date of the contractor's contract being awarded for construction, and before any construction work on the PROJECT may begin. The approved project budget must comply with the activities as set forth in ARTICLE I, SCOPE AND PROCEDURE. A supplemental agreement shall be executed between the DEPARTMENT and SPONSOR and the successful bid amount shall become the new budget for the PROJECT. The SPONSOR shall be responsible for all costs in excess of the established Federal Share. No expense for travel shall be an allowable expense for the SPONSOR under this Agreement unless such travel is listed in the approved PROJECT budget submitted by the SPONSOR to the DEPARTMENT. In addition, budgeted costs for travel shall be limited to the amount included in the approved PROJECT budget, unless prior DEPARTMENT approval is obtained for increasing such amount. The SPONSOR further acknowledges and agrees that in the event that on- site construction of the PROJECT is not commenced within ten (10) years after the date on which Federal funds are first made available out of the Highway Trust Fund for preliminary engineering of such PROJECT, the SPONSOR shall pay to the DEPARTMENT . :', ., '; for purposes of reimbursement of the Federal Share an amount equal to the Federal funds made available for preliminary engineering for the PROJECT. It being further agreed by the parties that if, in the future, the Federal Highway Administration waives the repayment requirements for the PROJECT as stipulated in Section 102(b) of Title 23, U.S.C., the SPONSOR shall not be required to provide for repayment of the Federal Share of the PROJECT's costs incurred for preliminary engineering. The SPONSOR shall coordinate construction activities with the DEPARTMENT's Area Engineer. In the event the SPONSOR or Area Engineer recommend changes representing a fundamental departure from the PROJECT's approved Work Plan or Budget, the changes shall be reviews by the DEPARTMENT's Project Manager. If the changes are approved, the DEPARTMENT's Project Manager shall prepare a supplemental agreement agreement to amend the Agreement's Work Plan or reduce the Budget. Costs in excess of the awarded bid, whether increased by in-the- field changes of fundamental changes in work plan, shall be the responsibility of the SPONSOR. The SPONSOR shall submit to the DEPARTMENT monthly reports of the PROJECT's progress to include a report on what was accomplished during the month, anticipated work to be done during the next month and any problems encountered or anticipated. Payment on account of the above fee shall be made monthly on the basis of calendar months, in proportion to the percentage of work completed for each phase of work. Payments shall be made after approval of a certified voucher from the SPONSOR. Upon the basis of its review of such vouchers, the DEPARTMENT shall, at the request of the SPONSOR, make payment to the SPONSOR as the work progresses, but not more often than once a month. Should the work for the PROJECT begin within anyone month, the first voucher shall cover the partial period from the beginning date of the work through the last date of the month in which it began. The vouchers shall be numbered consecutively and subsequent vouchers submitted each month until work for the PROJECT is completed. Payment shall be made in the amount of sums earned less previous partial payments and less an established retainage of two and one-half percent (2.5%) of the sums earned and this amount shall be held by the DEPARTMENT until final acceptance of the PROJECT by the DEPARTMENT. The final invoice shall reflect the actual cost of work accomplished by the SPONSOR under the terms of this Agreement, and shall be the basis for final payment. Should the work under this Agreement be terminated by the DEPARTMENT, pursuant to the provisions of ARTICLE XV, the SPONSOR shall be paid based upon the percentage of work completed at the point of termination, notwithstanding any just claims by the SPONSOR. That all other terms and conditions of the Original Agreement dated August 21,1997 shall remain the same. " . f' IN WITNESS WHEREOF, said parties have hereunto set their hand and affixed their seals the day and year above first written. RECOMMENDED: o;;iJ t9.~- ~ sta-Richmond County State Transportation Pia ing AdminiSb~ . Director, Planning & Programming Signed, sealed and delivered /J. this -J!Lday of .::t:hru~19Ii, in the presence of: ",' . ,.. ~..!; .. ~ " .... . / . " ;" ~ ',ji, ..., .;.' -. ....".. .I.J;,~ ~ ...", ~ --....- ...- :: "...~ fil-(41zf- Chief Engineer . -~ "" ......... OT ARY PUBU ~""' . . Notary Public, RiChm61'J~ County, Georgia My COmmissIon Expires D!3c. 5. 2001 /"'t\ DEPARTMENT OF TRANSPORTATION the ~C7 BY: C This Augusta-Richmond Co t a meeting ~e~ e day of / ATTEST: ~~~ ~~t~ Treasurer FEIN 58-2204274 ~ REVIEWED AS TO LEGAL FORM: ~ ~#'7 Office of Legal S ices ~~- Date ~(q = .~. EXHIBIT B WORK SCHEDULE . . WORK SCHEDULE .Project No. STP-000E(25), PI No. 270880 Augusta-Richmond County, Georgia Task . Month . Month Month Month. Month. Month Month Month 1 2 3 4. 5 6 7. 8 Advertise for X bids Receive bids X -. Award X contract Issue Notice X to Proceed Construction X X X X X X B-1 , . " EXHIBIT C BUDGET ESTIMATE . .. ..J.,~ I. BUDGET ESTIMATE Project No. STP-000E(25), PI No. 270880 Augusta-Richmond County, Georgia OGLETHORPE RAMP A. . Sitework 1. . Clearing and Grubbing with Off-site Disposal, L.S. 2. Selective Clearing and Pruning with Off-site Disposal, L.S. 3. Grading, L.S. 4. Construction Staking, L.S. 5. Oglethorpe Ramp with All Appurtenances including Landings, Walls & Handrails, except Electrical, Irrigation, and Landscaping, L.S. . Sitework Subtotal B. Electrical System 1. Electrical system, complete with all materials, labor Permits, and licenses for performance of appurtenant Work, L.S. Electrical Subtotal C. Irrigation System 1. Irrigation system, complete, downstream side of Meters, L.S. Irrigation Subtotal D. Landscapinq 1. Landscaping, complete, L.S. Landscaping Subtotal E. Mobilization 1. Bond Premium, Field Office, L.S. 2. Soil erosion and sedimentation control measures, Including continual maintenance, L.S. Mobilization Subtotal OGLETHORPE RAMP TOTAL C-l AMOUNT $ 8,500.00 $ 3,400.00 $ 26,000.00 $ 6,000.00 $ 194,000.00 $ 237,900.00 $ 18,000.00 $ 2,500.00 $ 22,000.00 $ 0.00 $ 8.500.00 $ 8,500.00 $ 288,900.00 .... '\..i . ~ II. SIXTH STREET RAMP AMOUNT A. Sitework 1. Construction staking, L.S. $ 8,000.00 2. Sixth Street Ramp pavelT!ent sections complete with Bricks, granite, and all appurtenances, except Electrical, Irrigation, and Landscaping, 10 Sections @ $ 3,900.00 Each $ 56,000.00 3. Sixth Street Ramp entrance columns complete, Except for Electrical 2 Columns @ $ 850.00 Each $ 3,000.00 4. Sixth Street Ramp retaining walls complete with Handrails and all appurtenances, except for Electrical, Irrigation, and Landscaping 95 LF @ $ 310.00 LF $ 38,000.00 5. Sixth Street Ramp concrete curb from existing Concrete apron to column, L.S. $ 750.00 6. Sixth Street Ramp grading, L.S. $ 27,000.00 7. At -grade crossing at railroad, L.S. $ 1,600.00 8. Decorative trash receptacle complete with all Appurtenances, L.S. $ 800.00 9. Engraved marker, L.S. $ 1.850.00 Sitework Subtotal $137,000.00 B. Electrical System 1. Electrical system, complete with all materials, labor Permits, and licenses for performance of appurtenant Work, L.S. Electrical Subtotal $ 12,000.00 C. I rriqation System 1. Irrigation system, complete, downstream side of meters, L.S. I rrigation Subtotal $ 2,000.00 D. Landscaping 1. Landscaping, complete, L.S. Landscaping Subtotal $ 3,000.00 E. Mobilization 1. Bond premium, Field Office, L.S. $ 37,000.00 2. Soil erosion and sedimentation control measures, Including continual maintenance, L.S. $ 8,000.00 Mobilization Subtotal $ 45,000.00 C-2 , .. I ,'. , .. SIXTH STREET RAMP TOTAL $ 198,000.00 TOTAL PROJECT COST ESTIMATE $ 487,900.00 Estimated engineering and construction Phase engineering services $ 10,000.00 GRAND TOTAL COST ESTIMATE $ 497,900.00 C-3