HomeMy WebLinkAboutPedestrian Ramp : Walkway Tea
Augusta Richmond GA
DOCUMENT NAME: t'e~~'OTR.if\~ R""I"'p; WAL-I.LWA'j TEIf
DOCUMENT TYPE: A-5 (te~W) eaV l
YEAR: ,q qq
BOX NUMBER: 7
FILE NUMBER: I Y , I 7
NUMBER OF PAGES: \3
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Department of Public Works and Engineering
Jack F. Murphy, Director of Public Works
Clifford A. Goins, Interim Assistant Director
Public Works - Engineering Division
530 Greene Street
Room 701
Augusta, Georgia 30901
(706) 821-1706 Fax (706) 821-1708
MEMORANDUM OF TRANSMITTAL
Date:
March 17, 1999
To:
Ms. Lena Bonner. Clerk of Commission
From:
OFFICE OF PUBLIC WORKS & ENGINEERING
Mr. Clifford A. Goins. Interim Assistant Director
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Public Works - Engineering Division
Job No:
File Reference - 93-036(A) Pedestrian Ramp: Walkway TEA
Proiect - D.O.T. Ref: STP-OOOE (25): P.I. #270880
WE ARE SENDING THIS DATA VIA (ATTACHED)(SEPARATE COVER)THE
FOLLOWING:
Please find attached original Supplemental Agreement on the above referenced
proiect which has been executed on behalf of the Department of Transportation.
cc: Mr. Jack Murphy, Director ofPubJic Works
Ms. Teresa Smith, Pre-Construction Engineer w/copy of agreement
CAG/cjv
Transmitlill Memo
GDOT I
Office of Planning
I
Memo
To:
()l C; From:
v~ CC:
Drew Goins
Cora Cook
Angela Taylor
FAX (404) 657-5228
Voice (404) 657-6687
Date: 03/03/99
Re: Supplemental Agreement STP-000E(25); PI# 270880 Richmond County
Enclosed is your copy of the executed Supplemental Agreement for STP-000E(25) PI# 270880. The
Supplemental Agreement extends the time of performance to December 31, 2001. It also adjusts the
budget to reflect increased Federal and Local funding. Once the project enters construction, the
Supplemental Agreement and the Original Agreement of 8/21/97 will guide reimbursement.
Let me know when you plan to award the contract and hold the transition conference. The Area
Engineer's Office will need to attend the meeting too.
CJC
Enclosure
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SUPPLEMENTAL AGREEMENT
between
DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
and
AUGUSTA - RICHMOND COUNTY
PROJECT ACCOUNT NUMBER STP-000E(25)
P.1. # 270880
FEDERAL-AID PARTICIPATING PROJECT
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SUPPLEMENTAL AGREEMENT
THIS AGREEMENT is made and entered into this~610J9 day of rJY\A..Cl'f:ftl '
19Si, by and between the DEPARTMENT OF TRANSPORTATION, an agency the
State of Georgia, hereinafter called the "DEPARTMENT', and AUGUSTA - RICHMOND
COUNTY, hereinafter called the "SPONSOR".
WHEREAS the DEPARTMENT and the SPONSOR desire to amend the Original
Agreement to reflect the extended time of performance and the increased available
construction amount for the work scope described in Exhibit A.
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Now, THEREFORE it is agreed by the parties hereto that the Original Agreement
dated August 21, 1997 is hereby amended as follows:
I. That Article V, TIME OF PERFORMANCE, be deleted in its entirety and
replaced with the following:
TIME OF PERFORMANCE
TIME IS OF THE ESSENCE IN THIS AGREEMENT. The SPONSOR shall
perform its responsibilities for the PROJECT, commencing on receipt of written "Notice to
Proceed" from the DEPARTMENT and shall complete the PROJECT no later than
December 31, 2001. The work shall be carried on in accordance with the schedule
attached to this Agreement as "Exhibit B", WORK SCHEDULE, with recognition that
unforeseen events may make necessary some minor variations in that schedule.
The work shall be carried on expeditiously, it being understood, however, that
this Agreement may be extended or continued in force by mutual consent of the parties
and evidenced by a written amendment thereto.
II. That Article VIII, COMPENSATION AND PAYMENT, be deleted in its entirety
and replaced with the following:
COMPENSATION AND PAYMENT
It is agreed that the compensation hereinafter specified includes both direct
and indirect costs chargeable to the PROJECT under generally accepted accounting
principles and as allowed in the Federal Acquisition Regulations Subpart 31.6, and not
prohibited by the Laws of the State of Georgia.
It is understood and agreed that the total estimated cost of the PROJECT as
outlined in this Article and as shown in Exhibit "C", BUDGET ESTIMATE, attached hereto
and incorporated as if fully set out herein, is Four Hundred Ninety Seven Thousand Nine
Hundred and No/100 Dollars ($497,900.00). The total estimated cost of the PROJECT to
be financed under the Transportation Enhancement Activities program of the U.S.
Department of Transportation FHWA is Three Hundred Ninety Eight Thousand Three
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Hundred Twenty and No/100 Dollars ($398,320.00) which is 80% (the "Federal Share") of
the total estimated cost of the PROJECT and is the maximum amount of the
DEPARTMENT's obligation. The remaining Ninety Nine Thousand Five Hundred Eighty
and No/100 Dollars ($99,580.00) which is 20% (the "Local Share") of the total estimated
cost of the PROJECT, shall be included in the SPONSOR's annual operating budget
attested to by the attached Authorizing Resolution, for disbursement in accordance
herewith:
CONSTRUCTION
TOTAL
TOTAL
$ 497,900.00
$ 497,900.00
$ 398,320.00
$ 398,320.00
FEDERAL
LOCAL
$ 99,580.00
$ 99,580.00
The approved PROJECT budget shall include any claims by the SPONSOR
for all costs incurred by the SPONSOR in the conduct of the entire scope of work for the
PROJECT. Eighty percent (80%) of this amount, which is the Federal Share, shall be paid
to the SPONSOR after receipt of blling and approval of subject amount by the
DEPARTMENT's project manager.
The SPONSOR shall be solely responsible for any and all amounts in excess
of the total project costs, established as Four Hundred Ninety Seven Thousand Nine
Hundred and No/100 Dollars ($497,900.00), which such amount in excess being payable
only with non-Federal aid funds. In no event shall the Federal contribution of the
PROJECT exceed Three Hundred Ninety Eight Thousand Three Hundred Twenty and
No/100 Dollars ($398,320.00), which is the DEPARTMENT's maximum obligation. If the
total cost of the PROJECT is less than Four Hundred Ninety Seven Thousand Nine
Hundred and No/100 Dollars ($497,900.00), the DEPARTMENT and the SPONSOR shall
each be responsible for their respective pro-rata share of such cost.
The SPONSOR shall submit to the DEPARTMENT a revised budget in
accordance with the successful constractor's bid within ninety days from the date of the
contractor's contract being awarded for construction, and before any construction work on
the PROJECT may begin. The approved project budget must comply with the activities as
set forth in ARTICLE I, SCOPE AND PROCEDURE. A supplemental agreement shall be
executed between the DEPARTMENT and SPONSOR and the successful bid amount shall
become the new budget for the PROJECT. The SPONSOR shall be responsible for all
costs in excess of the established Federal Share.
No expense for travel shall be an allowable expense for the SPONSOR under
this Agreement unless such travel is listed in the approved PROJECT budget submitted
by the SPONSOR to the DEPARTMENT. In addition, budgeted costs for travel shall be
limited to the amount included in the approved PROJECT budget, unless prior
DEPARTMENT approval is obtained for increasing such amount.
The SPONSOR further acknowledges and agrees that in the event that on-
site construction of the PROJECT is not commenced within ten (10) years after the date
on which Federal funds are first made available out of the Highway Trust Fund for
preliminary engineering of such PROJECT, the SPONSOR shall pay to the DEPARTMENT
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for purposes of reimbursement of the Federal Share an amount equal to the Federal funds
made available for preliminary engineering for the PROJECT. It being further agreed by
the parties that if, in the future, the Federal Highway Administration waives the repayment
requirements for the PROJECT as stipulated in Section 102(b) of Title 23, U.S.C., the
SPONSOR shall not be required to provide for repayment of the Federal Share of the
PROJECT's costs incurred for preliminary engineering.
The SPONSOR shall coordinate construction activities with the
DEPARTMENT's Area Engineer. In the event the SPONSOR or Area Engineer
recommend changes representing a fundamental departure from the PROJECT's
approved Work Plan or Budget, the changes shall be reviews by the DEPARTMENT's
Project Manager. If the changes are approved, the DEPARTMENT's Project Manager
shall prepare a supplemental agreement agreement to amend the Agreement's Work Plan
or reduce the Budget. Costs in excess of the awarded bid, whether increased by in-the-
field changes of fundamental changes in work plan, shall be the responsibility of the
SPONSOR.
The SPONSOR shall submit to the DEPARTMENT monthly reports of the
PROJECT's progress to include a report on what was accomplished during the month,
anticipated work to be done during the next month and any problems encountered or
anticipated. Payment on account of the above fee shall be made monthly on the basis of
calendar months, in proportion to the percentage of work completed for each phase of
work. Payments shall be made after approval of a certified voucher from the SPONSOR.
Upon the basis of its review of such vouchers, the DEPARTMENT shall, at the request of
the SPONSOR, make payment to the SPONSOR as the work progresses, but not more
often than once a month. Should the work for the PROJECT begin within anyone month,
the first voucher shall cover the partial period from the beginning date of the work through
the last date of the month in which it began. The vouchers shall be numbered
consecutively and subsequent vouchers submitted each month until work for the
PROJECT is completed.
Payment shall be made in the amount of sums earned less previous partial
payments and less an established retainage of two and one-half percent (2.5%) of the
sums earned and this amount shall be held by the DEPARTMENT until final acceptance
of the PROJECT by the DEPARTMENT. The final invoice shall reflect the actual cost of
work accomplished by the SPONSOR under the terms of this Agreement, and shall be the
basis for final payment.
Should the work under this Agreement be terminated by the DEPARTMENT,
pursuant to the provisions of ARTICLE XV, the SPONSOR shall be paid based upon the
percentage of work completed at the point of termination, notwithstanding any just claims
by the SPONSOR.
That all other terms and conditions of the Original Agreement dated August 21,1997
shall remain the same.
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IN WITNESS WHEREOF, said parties have hereunto set their hand and
affixed their seals the day and year above first written.
RECOMMENDED:
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sta-Richmond County
State Transportation Pia ing
AdminiSb~
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Director, Planning & Programming
Signed, sealed and delivered /J.
this -J!Lday of .::t:hru~19Ii,
in the presence of: ",' .
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Chief Engineer .
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OT ARY PUBU ~""' . .
Notary Public, RiChm61'J~ County, Georgia
My COmmissIon Expires D!3c. 5. 2001
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DEPARTMENT OF TRANSPORTATION
the
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BY:
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This
Augusta-Richmond Co
t a meeting ~e~
e day of /
ATTEST:
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Treasurer
FEIN 58-2204274
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REVIEWED AS TO LEGAL FORM:
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Office of Legal S ices
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EXHIBIT B
WORK SCHEDULE
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WORK SCHEDULE
.Project No. STP-000E(25), PI No. 270880
Augusta-Richmond County, Georgia
Task . Month . Month Month Month. Month. Month Month Month
1 2 3 4. 5 6 7. 8
Advertise for X
bids
Receive bids X
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Award X
contract
Issue Notice X
to Proceed
Construction X X X X X X
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EXHIBIT C
BUDGET ESTIMATE
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BUDGET ESTIMATE
Project No. STP-000E(25), PI No. 270880
Augusta-Richmond County, Georgia
OGLETHORPE RAMP
A.
. Sitework
1. . Clearing and Grubbing with Off-site Disposal, L.S.
2. Selective Clearing and Pruning with Off-site
Disposal, L.S.
3. Grading, L.S.
4. Construction Staking, L.S.
5. Oglethorpe Ramp with All Appurtenances including
Landings, Walls & Handrails, except Electrical,
Irrigation, and Landscaping, L.S. .
Sitework Subtotal
B. Electrical System
1. Electrical system, complete with all materials, labor
Permits, and licenses for performance of appurtenant
Work, L.S.
Electrical Subtotal
C. Irrigation System
1. Irrigation system, complete, downstream side of
Meters, L.S.
Irrigation Subtotal
D. Landscapinq
1. Landscaping, complete, L.S.
Landscaping Subtotal
E.
Mobilization
1. Bond Premium, Field Office, L.S.
2. Soil erosion and sedimentation control measures,
Including continual maintenance, L.S.
Mobilization Subtotal
OGLETHORPE RAMP TOTAL
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AMOUNT
$ 8,500.00
$ 3,400.00
$ 26,000.00
$ 6,000.00
$ 194,000.00
$ 237,900.00
$ 18,000.00
$ 2,500.00
$ 22,000.00
$ 0.00
$ 8.500.00
$ 8,500.00
$ 288,900.00
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II. SIXTH STREET RAMP AMOUNT
A. Sitework
1. Construction staking, L.S. $ 8,000.00
2. Sixth Street Ramp pavelT!ent sections complete with
Bricks, granite, and all appurtenances, except
Electrical, Irrigation, and Landscaping,
10 Sections @ $ 3,900.00 Each $ 56,000.00
3. Sixth Street Ramp entrance columns complete,
Except for Electrical 2 Columns @ $ 850.00 Each $ 3,000.00
4. Sixth Street Ramp retaining walls complete with
Handrails and all appurtenances, except for
Electrical, Irrigation, and Landscaping
95 LF @ $ 310.00 LF $ 38,000.00
5. Sixth Street Ramp concrete curb from existing
Concrete apron to column, L.S. $ 750.00
6. Sixth Street Ramp grading, L.S. $ 27,000.00
7. At -grade crossing at railroad, L.S. $ 1,600.00
8. Decorative trash receptacle complete with all
Appurtenances, L.S. $ 800.00
9. Engraved marker, L.S. $ 1.850.00
Sitework Subtotal $137,000.00
B. Electrical System
1. Electrical system, complete with all materials, labor
Permits, and licenses for performance of appurtenant
Work, L.S.
Electrical Subtotal $ 12,000.00
C. I rriqation System
1. Irrigation system, complete, downstream side of
meters, L.S.
I rrigation Subtotal $ 2,000.00
D. Landscaping
1. Landscaping, complete, L.S.
Landscaping Subtotal $ 3,000.00
E. Mobilization
1. Bond premium, Field Office, L.S. $ 37,000.00
2. Soil erosion and sedimentation control measures,
Including continual maintenance, L.S. $ 8,000.00
Mobilization Subtotal $ 45,000.00
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SIXTH STREET RAMP TOTAL
$ 198,000.00
TOTAL PROJECT COST ESTIMATE $ 487,900.00
Estimated engineering and construction
Phase engineering services $ 10,000.00
GRAND TOTAL COST ESTIMATE $ 497,900.00
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