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HomeMy WebLinkAboutMalcolm Pirnie, Inc. Augusta Richmond GA DOCUMENT NAME: cwgUS'IQ, qwy~ ~ {Y\,QJ.CD\Y'n ?\'{Z.0\e., \11('- DOCUMENT TYPE: OI?J '( eeXy')ex\-\- YEAR: 0' BOX NUMBER: "' 5 FILE NUMBER: \ lo.- \1 a NUMBER OF PAGES: 0 \ : STATE OF GEORGIA RICHMOND COUNTY ,MAJOR PROTECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND Malcolm Pinne, Inc. (CONSULTANT) CONSULTANT: Malcolm Pirnie, Inc, PROJECT: Energy Management and Management Consulting for Water Production DATE EXCECUTED: DATE COMPLETED: 1 OF 21 REVISION DATE: FEBRUARY 5, 2001 STATE OF GEORGIA RICHMOND COUNTY CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND Malcolm Pirnie, Ine. (CONSULTANT) ,'/ t$ .A " A,. This Agreement is made and entered into this / fL day of fbjJ 0 t...- , 2002 by and between AUGUSTA, Georgia, a political subdivisi~n of the State of Georgia, hereinafter called the "CITY" and Malcolm Pirnie, Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT," WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: Energy Management and Management Consulting for Water Production; and, WHEREAS, the CONSUl. T ANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 2 OF 21 REVISION DATE: FEBRUARY 5, 2001 GENERAL PROVISIONS CONSULT ANT has agreed in its Agreement with CITY to provide the engineering services required to meet the scope as described in Attachment A. CONSULTANT COORDINATION The CONSULT ANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY, CITY, CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions, CONSULT ANT will re-perform any services not meeting this standard without additional compensation, AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULT ANT and CITY to be valid. REDUCTION IN REQUIRED SERVICES If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. TIME OF COMPLETION The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule, This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULT ANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects, PROJECT PROGRESS 30F21 REVISION DATE: FEBRUARY 5, 2001 CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion, LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULT ANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CrTY except in consideration of compensation, All such services required or requested of CONSULT ANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services, BINDINGS It is further agreed that the CrTY and CONSULTANT each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CrTY nor the CONSULT ANT shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSULT ANT and supersedes all prior negotiations, representations and agreements, either written or oral, 40F21 REVISION DATE: FEBRUARY 5. 2001 DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULT ANT executes and enters into an Agreement with CrTY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement. crTY -means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULTANT - means the party or parties contracting directly with the CrTY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference, Contract Time - means the period of time stated in this Agreement for the completion of the Work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULT ANT, effecting an addition, deletion or revision in the Work, or an adjusbnent in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order - means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT, Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULT ANT under this Agreement. 5 OF 21 REVISION DATE: FEBRUARY 5. 2001 CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents. Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all, In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1, Agreement - Including Attachments 2. General Conditions 3, Supplemental Conditions - Including Task Orders 6 OF 21 REVISION DATE: FEBRUARY 5, 2001 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Task Order authorization. The effective date of services shall be defined in each Task Order authorization. 2, PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULTANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULT ANT'S profession practicing under similar conditions. 3, CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder, All such changes, including any increase or decrease in the amount of the CONSULT ANT's compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major, and require the approval of the CITY, 4. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services, All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C - Listing of Key Personnel and incorporate herein by reference, No changes or substitution shall be permitted in the CONSULTANT's Key Personnel without the prior written approval of the CITY or his designee. The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. 70F21 REVISION DATE: FEBRUARY 5, 2001 5. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct negligent errors and omissions in its plans and specifications without additional compensation, The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any such errors and the clarification of any ambiguities, 6. CONFIDENTIALITY The CONSULT ANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives, Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto, Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY, It is further agreed that if any information concerning the PROJECT, should be released by the CONSULT ANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULT ANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULTANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia's Open Records Act (O.c.G.A. S 50-18-70, et seq.), CONSULTANT shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 8, JURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 80F21 REVISION DATE: FEBRUARY 5, 2001 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULT ANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULT ANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination, In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULTANT under this Agreement shall become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULTANT, 10, TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT, The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination, 11, COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULT ANT or by CITY employees. 12, COVENANT AGAINST CONTINGENT FEES The CONSULT ANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a cormnission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULT ANT for the purpose of securing business and that the CONSULT ANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY, For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULT ANT, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage, 9 OF 21 REVISION DATE: FEBRUARY 5, 2001 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify both the CITY, and Program Manager against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULTANT during the term of this Agreement, The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia. B, Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to anyone person, and in an amount of not less than One Million ($1,000,000) Dollars on account of anyone occurrence. C. Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance - in an of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000, CITY will be named as an additional insured with respect to CONSULTANT's liabilities hereunder in insurance coverage's identified in items (b) and (c), The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as additional insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder, The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15,2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 10 OF 21 REVISION DATE: FEBRUARY 5,2001 15.3 Employment of CITY's Personnel: The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein, 16. SUBCONTRACTING The CONSULT ANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 17, ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18, EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials, 19. DRUG FREE WORK PLACE CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property, vehicles, and project or client site, Any violation of the prohibitions may result in discipline and/ or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation, CONSULT ANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate, 20, ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to 11 OF 21 REVISION DATE: FEBRUARY 5, 2001 comply with all applicable lIAnti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 21, AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and/ or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/ or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%, The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY, The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of documents and materials without the CONSULTANT's knowledge and written consent. 23. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above, u. INDEPENDENT CONTRACTOR The CONSULT ANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULT ANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 25, NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid, Notices shall be addressed as follows: 12 OF 21 REVISION DATE: FEBRUARY 5, 2001 CITY: ADMINISTRATOR AUGUSTA, GEORGIA 530 Greene Street Augusta, GA 30901 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 360 Bay Street Augusta, GA 30901 CONSULT ANT: Malcolm Pirnie, Inc. 201 McCullough Drive, Suite 380 Charlotte, NC 28262 Attn: Richard Stahr IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below: PRINTED NAME: TITLE: MAYOR A ITEST CLERK: DATE: Jr?NSULTANT J J J_ i BY: ~~tJ.~th { PRINTED NAME: Richard W, Stahr. Jr. TITLE: Vice President DATE: J?/J~/Ol- J I CoPY To: DIRECTOR AUGUST A UTILITIES DEPARTMENT 360 Bay Street Augusta, Ga 30901 13 OF 21 REVISION DATE: FEBRUARY 5, 2001 CONSULTANT'S RESPONSIBILITIES CONSULT ANT shall review its understanding of the Project requirements with the CITY and shall advise CITY of additional data or services which are not a part of CONSULTANT's services, if any, necessary for work to begin. PROTECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULTANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULT ANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULTANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULT ANT to submit progress reports and/ or plans shall be cause to withhold payment to the CONSULT ANT until the CONSULT ANT complies with the CITY's request in the regard. CONSULT ANT'S INSURANCE CONSULT ANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 - Insurance. CITY'S RESPONSIBILITES CI1'Y-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property, Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULT ANT as being in the employ CITY for the purpose described in the Agreement. 140F21 REVISION DATE: FEBRUARY 5, 2001 ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and finandal advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULT ANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT, CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY, All such Services required or requested of CONSULTANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 15 OF 21 REVISION DATE: FEBRUARY 5, 2001 ATTACHMENT A - SCOPE OF SERVICES PROJECT DESCRIPTION: Energy Management 1. Rate Structure Analysis a. Review 2-3 year history of electrical use at each metering location, b. Assess current rate structures available. c. Perform desktop modeling to determine best rate structure alternative, 2, Assessment a, Perform system walk through audit on major facilities with staff. b, Determine energy efficiency with regard to motors, HVAC and lighting review given Georgia Power's recent implementation c. Review operational procedures as compared to actual application. d. Perform desktop modeling to determine return on investment. 3, Mechanical Evaluation a. Set up wire-to-water efficiency testing program. Included is one day of on-site training and data interpretation, Not included are the necessary meters and gauges to perform testing. b. Evaluate instrumentation such as sub-metering or interval metering effectiveness, Not included is the actual instrumentation or sub-meters and their installation. 4. Implementation a, Provide four sessions of hands-on training regarding: i. Rate structure ii. Operations control of electrical cost iii. Develop performance measures and tracking mechanism b, Develop water production energy management plan. c. Develop facility specific energy management plans for the water treatment plants. d. Develop capital cost estimates for facilities energy improvements, Management Consulting Implementation 1. Blend the energy management task and the management consulting task so that the on-site interviews and observations of current business practices achieve immediate and specific energy efficiencies as well as initiate the longer term process to refine the organization. The level of effort is estimated at 80 hours. 2. Training of water production staff in continuous improvement concepts in a systematic manner. Pirnie plans to accomplish this training through eight half-day workshops on the following concepts. a. Train in teamwork concepts. b. Develop an understanding that people are different and respond to different stimulus. c. Learn how to work together for a common goal. d, Develop process-based solutions. 160F21 REVISION DATE: FEBRUARY 5, 2001 e. Benchmarking data through performance measures. 3. Targeted supervisor training to assist with the implementation of leadership in a new business environment. The plan is to spend the equivalent of six days targeted training by working with mid-level managers on using the continuous improvement concepts. 4. Formation of action teams through two half-day workshops and five days of implementation assistance. 5. Performance measurement workshops. Deliver targeted training on performance measures through four half-day workshops and develop energy specific performance measures 6. Follow up services to assist in developing strategic business plans aligned with Utility objectives. This task involves five quarterly on-site review/assistance and monthly review of progress with established performance measures for one year. Use Conway Consulting, Augusta's management consultant, for program review to ensure alignment with overall business approach, Safety Team Implementation 1. Develop Standard Industry Benchmarks for Water Production a. Research industry standard benchmarks for similar systems, b. Compare industry standards to current and historical system performance. 2. Establish Safety Team through two half-day workshops. a. Build on previous training to create a team focused on safety in Water Production. b. Conduct two half-day workshops to develop Site Specific safety Benchmarks for the Water Production. c. Establish a tool that measures Water Production safety performance 3. Develop Implementation Plan a, Conduct three half-day workshops with Safety Team to develop an implementation plan with established objectives and accountability. b. Prepare Preliminary Implementation Plan for review and comment. Final Implementation Plan will be delivered after addressing all comments received. c. Provide follow-up training to ensure effective safety team application. This includes five quarterly on-site review/assistance and monthly progress reviews for one year. PROJECT OBJECTIVES: ~ Assist in developing a staff mindset that will produce a total quality management approach to business where: · Decisions are made at the lowest level. · Process of continuous improvement. . Process based system, ~ Develop energy management plan(s) to operate water production at peak cost effectiveness. ~ Training and/ or cross-training of surface water and ground water operators, both hourly and salaried, so that all operators will be able to efficiently operate each water treatment system to produce a quality product. ~ Partnering approach that allows for significant staff involvement in creating plans and direction 170F 21 REVISION DATE: FEBRUARY 5, 2001 ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period, The CITY shall review for approval said invoices, The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the achtal phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices, Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period, When the CITY authorizes the CONSULTANT to proceed with additional work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULT ANT has requested acceleration of the scheduled work in writing, Table 1 provides a summary of lump sum costs to perform each task item and is used to reference percent complete of each project phase. ADDITIONAL SERVICES: 1. Revisions to the plans/ contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2, Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e" correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3, Out-of-town meetings or conferences required of the CONSULTANT by the CITY, 18 OF 21 REVISION DATE: FEBRUARY 5,2001 4, Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULT ANT to protect the safety, health and welfare of the public in the performance of their professional duties. TABLE 1 Task # Energy Management Description Cost Totals 1 Rate Structure Analysis $ 25 000 2 Assessment of Power $ 25,000 3 Mechanical Evaluation $ 20,000 4 Implementation $ 15,100 Subtotal $ 85,100 Management Consulting Task # Description Cost 1 Energy Program Implementation $ 15,100 2 Team Traininq $ 32,600 3 Supervisor Training $ 33,900 4 Action Teams $ 12,200 5 Performance Measures $ 12,200 6 Follow-up $ 14,400 Subtotal $ 120,400 Task # Safety Planning Description Cost 1 Develop benchmarks $ 5,700 2 Action Team $ 9,300 3 Implementation plan $ 13,300 4 Follow-up $ 12,200 Subtotal $ 40,500 Subcontractor Organizational alignment with implementation $ 15,000 Total $ 261,000 190F21 REVISION DATE: FEBRUARY 5, 2001 ATTACHMENT C - LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Project Manager will not change or be reassigned without the written approval of the CITY, Those personnel committed for this work are as follows: Paul Tickerhoof- Project Manager Richard Stahr - Project Officer John Nerison- Energy Task Leader Julie Godin- Management Consulting Task Leader Conway Management - Subconsultant 20 OF 21 REVISION DATE: FEBRUARY 5,2001 ATTACHMENT D - SCHEDULE FOR PERFORMANCE Table 2 is provided as an estimated schedule for completion based on notice to proceed by June 1, 2002. The nature of this project is partially based on the Water Production staff's level of commitment to improve operations and therefore specific end-points are tentative based on employee progress. TABLE 2 Energy Management Task # Description Estimated Completion Date 1 Rate Structure Analysis July 31, 2002 2 [Assessment of Power September 1, 2002 3 Mechanical Evaluation October 15, 2002 4 Implementation May 30, 2003 Management Consulting Task # Description 1 Energy Program Implementation October 15, 2002 2 Team Trainino September 15, 2002 3 Supervisor Trainino January 31, 2003 4 Action Teams September 1, 2002 5 Performance Measures October 15, 2002 6 Follow-up May 30, 2003 Task # Safety Planning Description 1 Develop benchmarks September 15, 2002 2 Action Team October 1 , 2002 3 Implementation plan November 7,2002 4 Follow-up May 30, 2003 Subcontractor Organizational alignment with implementation October 1, 2002 21 OF 21 REVISION DATE: FEBRUARY 5, 2001