HomeMy WebLinkAboutGeorge R. Kolb (2)
Augusta Richmond GA
DOCUMENT NAME: G LO"~ ~ . '(..0\ D
DOCUMENTTYPE: a. Cj r e. e I'fl.ef\ -\-'
YEAR:
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BOX NUMBER:
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3129/01
STATE OF GEORGIA
COUNTY OF RICHMOND
THIS AGREEMENT made and entered into this ~ day of April, 2001, by and between
Augusta, Georgia, a political subdivision of the State of Georgia, by and through the
Augusta-Richmond County Commission (hereinafter called "Employer" or "Commission", as
party of the first part, and George R. Kolb, as party of the second part, both of whom
understand as follows:
WITNESSETH:
WHEREAS, Employer desires to employ the services of said George R. Kolb as the
Administrator for Augusta; ~md
WHEREAS, it is the desire of the Augusta-Richmond County Commission to provide certain
benefits, to establish certain conditions of employment, and to set working conditions of said
Employee; and
WHEREAS, Employee des:"lfes to accept employment as Administrator for Augusta; and
WHEREAS, the parties acknowledge that Employee is a member of the International
City/County Management Association (ICMA) and that Employee is subject to the ICMA
Code of Ethics;
NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties
agree as follows:
Section 1: Duties
Employer hereby agrees to employ said George R. Kolb as Administrator for said Employer
to perform the functions and duties specified in Attachment A and to perform other legally
permissible and proper dutie:; and functions as the Commission shall from time to time assign.
Section 2: Term
A. Employee agrees to Jremain in the exclusive employ of Employer until June 30, 2004,
and neither to accept other employment nor to become employed by any other
employer until said date, unless said date is affected as hereinafter provided.
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B. In the event written notice is not given by either party to this Agreement to the other
One Hundred Eighty (180) days prior to June 30, 2004, as hereinabove provided, this
Agreement shall be extended on the same tenus and conditions as herein provided, all
for an additional period of one year. Said Agreement shall continue thereafter for
additional one-year periods unless either party hereto gives One Hundred Eighty (180)
days written notice to the other party prior to June 30 of each such succeeding year
that the party does not wish to extend this Agreement for an additional one year term.
C. Nothing in this Agr(:ement shall prevent, limit or otherwise interfere with the right of
the Commission to 'terminate the services of Employee at any time, subject only to the
provisions set forth in Section 4, paragraphs A and B, of this Agreement.
D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
the Employee to resign at any time from his position with Employer, subject only to
the provision set forth in Section 5 of this Agreement.
Section 3: Suspension
Employer may suspend the Employee with full pay and benefits at any time during the term of
this Agreement, but only if
1. A majority of the Commission and Employee agree, or
2. After a public hearing, a majority of Commission votes to suspend Employee for
just cause; provided, however, that Employee shall have been given written notice
setting forth any charges at least ten (to) days prior to such hearing by the
Commission members bringing such charges.
Sec:tion 4: Termination and Severance Pay
A. In the event Employee is terminated by the Commission, or he resigns following a
suggestion, whether formal or informal by the Commission that he do so, before
expiration of the afi)resaid term of employment, including any extensions thereof, and
during such time that Employee is willing and able to perform his duties under this
Agreement, then in that event Employer agrees to pay Employee a lump sum cash
payment equal to six months' aggregate salary, benefits, and deferred compensation.
Employee shall also be compensated for all earned vacation, holidays, compensatory
time, and other accmed benefits to date other than sick leave. In the event Employee
is terminated, following notice and a written statement of the reasons for termination
and an opportunity for a hearing before the Commission, because of his arrest,
conviction, or indictment for any crime involving moral turpitude, or of any illegal act
involving personal gain to him, then, in that event, Employer shall have no obligation
to pay the aggregate severance sum designated in this paragraph.
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B. In the event Employer at any time during the term of this Agreement (l) reduces the
saIary or other financial benefits of Employee in a greater percentage than an
applicable across-th~-board reduction for all employees of Employer; or (2) in the
event Employer reflllses, following written notice to comply with any other provision
benefiting Employee herein; or (3) in the event Employer fails to grant an increase in
compensation to Employee in an amount at least equal to the same rate as other
general employees of Augusta for each year subsequent to June 30, 2002, exclusive of
any merit increase to such employees, then in that event Employee may, at his option,
be deemed to be "terminated" at the date of such reduction or such refusal to comply
within the meaning and context of the herein severance pay provision.
Section 5: Resignation
In the event Employee voluntarily resigns his position with Employer before expiration of the
aforesaid term of his emplDyment, then Employee shall give Employer three (3) months
notice in advance, unless the parties agree otherwise. Should Employee fail to give such
required notice, Employee shall forfeit any claim to any otherwise earned vacation, holidays or
compensatory time, or for sick leave.
Section 6: Disability
If Employee is permanently disabled or is otherwise unable to perform his duties because of
sickness, accident, injury, mental incapacity or health for a period of four successive weeks
beyond any accrued sick leave, Employer shall have the option to terminate this Agreement,
subject to the severance pay requirements of Section 4, paragraph A.
Section 7: Salary
Employer agrees to pay Employee for his services rendered pursuant hereto an annual base
salary of $125,000.00, payable in installments at the same time as other management
employees of the Employer are paid, during the first year of this Agreement (May 1, 2001
through June 30, 2002).
In addition, Employer agrees to increase said base salary and/or benefits of Employee in such
amounts and to such extent as the Commission may determine that it is desirable to do so on
the basis of an annual salary review of said Employee made on or before July 1, 2002 and on
or before January 1 of every year thereafter, subject, however, to the provisions of Section 15
hereof as to retirement benefits.
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Section 8: Performance Evaluation
A. The Commission shall review and evaluate the performance of the Employee at least
once annually in adv,ance of the adoption of the annual operating budget. Said review
and evaluation shall be in accordance with specific criteria developed jointly by
Employer and Employee. Said criteria may be added to or deleted from as the
Commission may from time to time determine, in consultation with the Employee.
Further, the Mayor shall provide the Employee with a summary written statement of
the findings of the Commission and provide an adequate opportunity for the Employee
to discuss his evaluation with the Commission.
B. Annually, the Commission and Employee shall define such goals and performance
objectives that they determine necessary for the proper operation of Augusta and in
the attainment of the Commission's policy objectives and shall further establish a
relative priority among those various goals and objectives, said goals and objectives to
be reduced to writing. They shall generally be attainable within the time limitations as
specified and the annual operating and capital budgets and appropriations provided.
C. In effecting the provisions of this Section, the Commission and Employee mutually
agree to abide by the provisions of applicable law.
Section 9: Hours of Work
It is recognized that Employee must devote a great deal of time outside the normal office
hours to business of the Employer, and to that end Employee will be allowed to take
compensatory time off as he shall deem appropriate during said normal office hours.
Section 10: Outside Activities
Employee shall not spend more than ten (10) hours per week in teaching, consulting or other
non-Employer-connected business without the prior approval of the Commission.
Section 11: Moving and Relocation Expenses
Employee agrees to establish residence within the corporate boundaries of Augusta within two
(2) months of employment, and thereafter to maintain residence within the corporate
boundaries of Augusta, Georgia.
Employer shall reimburse Employee for relocation expenses, including reasonable trips to
Augusta for Employee and sjpouse for house hunting, subject to approval by the Mayor, and
shall pay directly for the expenses of moving George R. Kolb, his family and personal property
from Richmond, Virginia to Augusta, Georgia, such relocation and moving expenses not to
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exceed $12,000.00. If such expenses exceed $12,000.00, Employer in its sole discretion, may
review such expenses and authorize expenses in excess of such amount. Said moving
expenses to include packing, moving, storage costs, unpacking, and insurance charges.
Employee agrees to secure at least three (3) bids from reputable moving companies for such
services, and shall use the lowest responsible bidder.
Should Employee resign from his employment with Augusta during the first three (3) years of
this Agreement, Employee shall repay Augusta a prorated amount, computed on the basis of a
fraction the numerator of which is number of months remaining during the initial 36 months of
the Agreement and the denominator is 36 months times the total amount paid by Augusta for
relocation and moving expenses.
Section 12: Automobile
Employee shall be paid $600.00 per month as an automobile allowance during the term ofthis
Agreement. Employee shall be responsible for all expenses related to said automobile.
Section 13: Vacation, Sick, and Military Leave
A. As an inducement to Employee to become Administrator, at signature hereof,
Employee shall be credited with Four (4) weeks of vacation leave and Thirty days (30)
of sick leave. Therl~after, Employee shall accrue, and have credited to his personal
account, vacation and sick leave at the same rate as other general employees of
Employer.
B. Employee shall be (:ntitled to military reserve leave time pursuant to state law and
Augusta's Personnel Policies.
C. Upon the expiration of this Agreement, including any extension hereof, or upon the
earlier resignation by Employee following proper notice as provided in Section 5, or
upon the termination or resignation of the Employee as provided in Section 4,
Employer shall compensate Employee for any unused vacation time, consistent with
Augusta's policy for other general employees.
Sectiolll 14: Disability, Health, and Life Insurance
A. Employer agrees to put into force and to make required premium payments for
Employee for insurance policies for accident, sickness, disability income benefits,
major medical, and dependent's coverage group insurance covering Employee and his
dependents, equal to that which is provided all other Employees of Employer. Further
Employer agrees to put into force and to make required premium payments for
Employee for a life insurance policy in an amount equal to Employee's annual salary.
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B. Employer agrees to provide hospitalization, surgical, and comprehensive medical
insurance for Employee and his dependents and to pay the premiums thereon equal to
that which is provided all other employees of Employer.
C. Employee agrees to submit once per calendar year to a complete physical examination
by a qualified physidan selected by the Employer, the cost of which shall be paid by
the Employer. Employer shall receive a copy of all medical reports related to said
examination. To thl~ extent permitted by law, the medical report shall be treated as a
confidential record not subject to public disclosure.
Section 15: Retirement
Employer and Employee agree that Employee will not participate in any Augusta pension or
retirement plan. Employer agrees to execute all necessary agreements provided by ICMA
Retirement Corporation (ICMA-RC) for Employer's continued participation in said
ICMA-RC retirement plan and, in addition to the base salary paid by the Employer to
Employee, Employer agrees. to pay the maximum annual amount allowed by federal law into
the ICMA-RC on Employee:'s behalf, in equal proportionate amounts each pay period, and to
transfer ownership to succeeding employers upon Employee's resignation or termination. The
parties shall fully disclose to each other the financial impact of any amendment to the terms of
Employee's retirement bene:fit.
Section 16: Dues and Subscriptions
Employer agrees to budge:t for and to pay for professional dues and subscriptions of
Employee necessary for his continuation and full participation in national, regional, state, and
local associations and organizations necessary and desirable for his continued professional
participation, growth, and advancement, and for the good of the Employer. Time devoted by
Employee in travel and actually participating in such associations and organizations shall not
be deducted fro~ or charged against, vacation time.
Section 17: ProCessional Development
A. Employer hereby agrees to budget for and to pay for travel and subsistence expenses
of Employee for pro fessional and official travel, meetings and occasions, adequate to
continue the professional development of Employee and to adequately pursue
necessary official functions for Employer, including but not limited to such national,
regional, state, and local governmental groups and committees thereof which
Employee serves as a. member.
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B. Employer also agrees to budget for and to pay for travel and subsistence expenses of
Employee for short courses, institutes, and seminars that are necessary for his
professional development and for the good of the Employer
Section 18: General Expenses
Employer recognizes that Ct:rtain expenses of a nonpersonal and generally job-affiliated nature
are incurred by Employee, and hereby agrees to reimburse or to pay said general expenses, as
approved by the Mayor, and the finance director is hereby authorized to disburse such monies
upon receipt of duly executt:d expense or petty cash vouchers, receipts, statements or personal
affidavits.
Section 19: IndemnificatiolD
As a part of the compensation and terms of employment of Employee, the county attorney is
hereby directed to defend all civil, criminal or quasi-criminal actions brought against such
Employee arising out of the performance of his duties or in any way connected therewith,
whether based upon negligence, violation of contract rights, or violation of civil,
constitutional, common law or statutory rights; provided, however, the county attorney shall
not be authorized to furnish a defense to Employee if charged with a criminal offense or for
theft of money of Augusta or any other governmental entity; and provided further, the county
attorney shall not be required to furnish a defense where liability insurance has been provided
by Augusta to protect outside parties and pay damages by reason of the occurrence or action
complained of It is hereby resolved that Augusta may expend public funds to furnish all costs
in connection with the defimse of such action, including but not limited to attorney's fees,
court costs, deposition costs, witness fees and compensation.
Section 20: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee under
any law or ordinance.
Section 21: Other Terms and Conditions of Employment
A. The Commission, in consultation with the Administrator, shall fix any such other terms
and conditions of employment, as it may determine from time to time, relating to the
performance of Employee, provided such terms and conditions are not inconsistent
with or in conflict with the provisions of this Agreement, Augusta's charter or any
other law.
B. All provisions of Augusta's charter and code, and regulations and rules of the
Employer relating to vacation and sick leave, holidays, and other benefits and working
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conditions as they now exist or hereafter may be amended, also shall apply to
Employee as they would to other employees of Employer, in addition to said benefits
enumerated, specific:ally for the benefit of Employee except as herein provided.
C. Employee shall be entitled to receive the same vacation and sick leave benefits as are
accorded department heads, including provisions governing accrual and payment
therefor on termination of employment.
Section 22: No Reduction of Benefits
Employer shall not at any time during the term of this Agreement reduce the salary,
compensation, or other financial benefits of Employee, except to the degree of such a
reduction across-the-board for all employees of the Employer.
Section 23: Notices
Notices pursuant to this Agreement shall be given by deposit in the custody of the United
States Postal Service, postage prepaid, addressed as follows:
1. EMPLOYER: Bob Young, Mayor
Room 806, City-County Bldg. (11)
530 Greene Street
Augusta, GA 30911
2. EMPLOYEE: George R. Kolb
Alternatively, notices requin~d pursuant to this Agreement may be personally served in the
same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the
date of personal service or as of the date of deposit of such written notice in the course of
transmission in the United States Postal Service.
Section 24: General Provisions
A. The text herein shall c:onstitute the entire Agreement between the parties.
B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and
executors of Employee.
C. This Agreement shall become effective upon execution, with the term of employment
commencing May 1, 2:001.
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D. If any provIsIon, or any portion thereof, contained in this Agreement is held
unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion
thereof, shall be dee:med severable, shall not be affected, and shall remain in full force
and effect.
IN WITNESS WHEREOF the Augusta-Richmond County Commission has caused this
Agreement to be signed and executed in its behalf by its Mayor, and duly attested by its clerk,
and the Employee has signed and executed this Agreement, both in duplicate the day and year
:first above written.
By:
rs its Mayor
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(Seal)
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Approved - May 21, 1996
ATTACHMENT A
AUGUSTA.-RICHMOND COUNTY ADMINISTRATOR
AUTHORITY AND RESPONSIBILITY
.,
Following appointment by the Commission-Council, the
Administrator could be removed from office only by a vote
of the Commission-Council. The Mayor is also empowered
to impose disciplinary action upon the Administrator
after ratification by a majority of the Commission-
Council.
e
The Administrator would recommend all remaining non-
elected department heads and directors. The Mayor shall
bring the l~dministrator' s nominations to the Commission-
Council. Following appointment, these officials could be
removed from office by the Commission-Council on the
recommendation of the Administrator. The Administrator
shall transmit any dismissal recommendation to the
Commission-Council
through
the
Mayor
who
shall
immediately
inform
the
Commission-Council
of
the
recommendation.
C)
The Administrator shall be the administrative officer of
Augusta-Richmond County and head of the administrative
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Approved - May 21, 1996
branch of Augusta-Richmond County government. The
Administrc.tor shall be responsible to the Mayor and
Commissior..-Council for the proper administration of all
affairs of Augusta-Richmond County, and his duties shall
be as follows:
(1) To recommend for appointment or removal all
Augusta-Richmond County department heads, with the
exception of the Augusta-Richmond County attorney, the
Clerk of the Commission-Council, and the internal
auditor, all of whom shall be appointed and discharged
directly by the Commission-Council;
(2) .subject to. the rules and regulations of the
Commission-Council, where applicable, the Administrator
shall be the appointing authority for all other Augusta-
Richmond County employees whose appointment is now or
hereinafter vested in the Commission-Council, and shall
have the right to employ and discharge the same;
(3) To execute all lawful orders, directions,
instructions, and all ordinahces, resolutions and
regulations adopted by the Commission-Council consistent
wi th this Code and entered upon the minutes of the
Commission-Council; in the execution of these matters,
the Administrator shall keep the Mayor fully informed and
shall coordinate with the Mayor to ensure that all laws,
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ordinances, and resolutions of Augusta-Richmond County
are faithfully executed;
(4) To have supervision over all departments or
divisions of Augusta-Richmond County now or hereinafter
subject to the jurisdiction of the Mayor and Commission-
Council;
(5) To attend' all meetings of' the Commission-
Council, with the right to take part in the discussion;
(6) To prepare and to recommend salary scales for
all employees;
(7) To prescribe the duties and supervise the work
of Augusta-Richmond County employees;
(8) To require reports from heads of departments,
and other l~mployees trusted with administrative duties or
exercising discretion;
(9) To prepare and submit to the Mayor and
Commission-Council a proposed annual budget; when the
budget has been prep~red and adopted as provided by law
by the Commission-Council, it shall be the duty of the
Administrator for Augusta-Richmond County to execute the
budget; no department or office of Augusta-Richmond
County government shall exceed the budget without the
approval of the Commission-Council;
(10) To keep the Mayor and Commission-Council fully
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Approved - May 21, 1996
advised on the financial conditions and future needs of
Augusta-Richmond County and shall make such
recommendations on Augusta-Richmond County affairs as the
Administrator deems necessary for the efficient operation
of Augusta-Richmond County;
(11) To act as liaison between the Mayor and/or
Commission-Council and all Augusta~Richmond County
department heads or employees of Augusta-Richmond County;
(12) To confer with and assist all other elected or
appointed officials of Augusta-Richmond County, and all
department~3, such as Augusta-Richmond County health
department.. the Augusta-Richmond County Department of
Family and Children, Services, whose missions are not
under the direct control and supervision of the
Commission-Council, but who are dependent upon the
appropriations of the Commission-Council for their
continued 8perationi
(13) To submit to the Mayor and Commission-Council
at the end of each fiscal year a complete report on the
finances and administrative activities of Augusta-
Richmond County for the preceding year;
(14) To see that all legislation, programs,
regulatiocs or plans promulgated and required by the
state or federal goyernment are duly carried out and
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complied with 1n accordance with such legislation,
programs, regulations or plans; and
(15) To perform such other duties as may be required
by the Mayor and Commission-Council.
The Administrator 1S employed at the pleasure of the
Mayor and Commission-Council and performs duties under
the direction and supervision of the Commission-Council
through the Mayor. The Administrator maintains regular
contact with the Mayor and through the Mayor keeps all
Commission-Council members informed on significant and/or
controversial 1ssues involving the government, its
services, policies and employees.
The Admini.strator will assemble and provide necessary
documentation for the Mayor and Clerk of the Commission-
Council to prepare the agenda for all Commission-Council
meetings.
The Administrator would be responsible to the Mayor and
Commission-Council for the establishment of
comprehensive, efficient and professional administered
systems of: (1) Financial planning and control; (2)
Personnel management, employee and supervisory training
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and compensation; (3) Equipment and supply purchasing and
inventory control; (4) Equal employment opportunity; (5)
Small and minority business opportunity; (6) Community
land use, economic development and strategic planning;
and (7) Citizen information and service.
The Administrator would prepare and pre~ent to the Mayor
and Commission-Council annually a public report on: (1)
State of the community and government; (2)
Accomplishments during the past year; (3) Community and
organization needs and objectives for the coming year.
The Mayor would be the
representative of. the
community.
official spokesperson
Commission-Council in
and
the
The Administrator would be the official spokesperson and
representative of the Mayor and Commission-Council within
the government organization.
The Commission-Council would be required to approve by
ordinance these and any additional powers and duties of
the Administrator.
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LAW DEPARTM~I~T
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Ms. Vanessa Flournoy 525 Telfair Street - AUGUSTA, GA. 30901
Staff Attorney (706) 312-5520 - FAX (706) 821-1806
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~II j . ~. '-:;~END~ ITEM:
(kUGIJSTA-R'rj::~rr~1) :lillr;TY CCTISSIOr:l ~
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EDITION:
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DATE: October 22,200'1
FROM: Vanessa Flournoy, Staff Attorney
TO: The Honorable Bob Young, Mayor
Members of the Commission
Henry Brigham, Chairman, Administrative Services
Steve Shepard, Chairman, Finance Committee
THROUGH: George R. Kolb, Administrator
SUBJECT: Amendment to Administrator's contract
CAPTION: Motion to approve amending Admin!stratoi's contr'act to allow
participation in the ICMA-RC 401 retirement plan; Augusta's
contribution limited to maximum amount allowed under 457
retirement plan.
BACKGROUND:
Under the Administrator's contract, Augusta is required to pay for
the Administrator's participation in the ICMA-RC retirement plan.
The contract does not state a specific retirement plan but both
parties understood the retirement plan was the 457 retirement
plan. Augusta agreed to pay the maximum amount allowed by
law on the Administrator's behalf. The Administrator wants to
participate in the ICMA 401 retirement plan because the plan has
CI greater annual contribution limit. Augusta will only contribute the
maximum amount allowed by law under the 457 plan.
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ANAL YSIS:
Augusta's financial obligation does not change under the 401 plan.
Administrator is allowed to contribute additional funds up to the
maximum amount allowed by law. Amendment further clarifies
Augusta's required contribution to Administrator's retirement plan.
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AGENDA ITEM:
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EDITION:
DATE:
PAGE 2
FINANCIAL IMPACT:
No additional financial impact on Augusta. (Same as original
contract).
ALTERNATIVES:
1 )
Amend contract to allow Administrator to participate in
ICMA-RC 401 retirement plan; Augusta's contribution
limited to maximum amount under 457 plan.
2) Disapprove and require the Administrator to participate in
the ICMA-RC 457 retirement plan.
RECOMMENDATION:
Recommend amending Administrator's contract to allow
participation in the ICMA-RC 401 retirement plan, with Augusta's
contribution limited to the maximum amount allowed under the 457
plan.
REQUESTED AGENDA DATE:
October 29,2001
FUNDS AVAilABLE IN THE FOllOWING
ACCOUNTS:
DEPARTMEN~ .
DIRECTOR: M~/Y:c.~LJ~j~/;j~
ADMINISTRATOR:
FINANCE:
cc: Mr. James B. Wall, Coun y Attorney
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Propose:d Amendment to Administrator's Contract
To strike Section 15: Retirement in its entirety and replace with the following:
"Section 15: Retirement
Employer and Employee agree that Employee will not participate in any Augusta
pension or retirement plan. Employer agrees to execute all necessary agreements
provided by ICMA Retirement Corporation (ICMA-RC) for Employee's
participation in ICMA-RC 401 retirement plan. In addition to the base salary paid
by Employer to Employee, Employer agrees to pay the maximum annual amount
allow by Federal law for the 457 into the ICMA-RC 401 retirement plan on
Employee's behalf. Employer shall pay the required amount in equal
proportionate amount each pay period, and shall transfer ownership to succeeding
Employee's emploYt:rs upon Employee's resignation or tem1ination. The parties
shall fully disclose to each other the financial impact of any amendment to the
terms of Employee's retirement benefits."