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HomeMy WebLinkAboutFlow Monitoring Augusta Richmond GA DOcUMENTNAME:0\~ ~CX\'\~D\\~ DOCUMENT TYPE: ~~~1- YEAR: \:)6 BOX NUMBER: \q FILE NUMBER: \0 lqq NUMBER OF PAGES: L\~ ". [ J;.t, -/J::- / ~ 1 9 ~ I ..- A;. CH2MHILl---' TRANSMITTAL To: Burnside, Wall, Ellison & Revell From: Michele Healy 360 Bay Street Suite 100 Augusta, GA 30901 Attn: Jim Wall Date: July 1, 2003 Re: Project 60090: Flow Monitoring We Are Sending You: Attached Under separate cover via Shop Drawings Documents Tracings Prints Specifications Catalogs Copy of letter Other: Executed Consultant Service Aareement Quantity Description 1 copy ARCADIS G&M, Inc, Executed Consultant Service Agreement (Collection System Hydraulic Model), original copy If material received is not as listed, please notify us at once Remarks: Copy To: Program File 60090 WALL 03 07 on SIGNED ENG CONTRACTS. DOC 60110 ",. i..- T ..' ~ ARCAD1S To: Michele Healy CH2M HlLL 360 Bay Street, Suite lOO Augusta, GA 30901 Copies: ARCADIS G&M, Inc. 2849 Paces Ferry Road Suite 400 Atlanta Georgia 30339 Tel 77043' 8666 Fax 770 435 2666 Infrastructure, buildings, environment, communications Transmittal Letter WATER RESOURCES From: Dan Harris ~~ Date: 8 May 2003 Subject: Consultant Services Agreement Augusta Collection System Hydraulic Model ARCADIS Project No.: We are sending you: cg] Attached o Shop Drawings o Prints o Other: o Under Separate Cover Via the Following Items: o Plans o Sam pies o Specifications o Copy of Letter o Change Order o Reports Co ies 2 Date 5/8/03 Drawin No. Rev. Descri tion Consultant Services Agreement Action* CH2MHiI/ AGS Action* o A Approved o AN Approved As Noted o AS As Requested o Other: o CR o F cg] FA Correct and Resubmit File For Approval it _ Copies o Return _ Copies o Review and Comment Mailing Method o U.S. Postal Service ," Class o Certified/Registered Mail o Other: o Courier/Hand Delivery o United Postal Service (UPS) cg] FedEx Priority Overnight o FedEx Standard Overnight o Fed Ex 2-Day Delivery o FedEx Economy Comments: Please give me a call if there are any questions. Thank you. Page: l/l documentl " I Y-- l' .' .. ~ ST ATE OF GEORGIA AUGUSTA-RICHMOND COUNTY MAlOR PROTECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT CONSULT ANT: ARCADIS G&M, Inc. PROJECT: Augusta Collection System Hydraulic Modeling DATE EXCECUTED: DATE COMPLETED: G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC ..., l j'" .' . STATE OF GEORGIA AUGUSTA-RICHMOND COUNTY MAJOR PROTECTS CONSULTANTSER~CESAGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT This Agreement is made and entered into this ~ day of a~ , 20~y and between AUGUSTA, Georgia, a political subdivision of the State of ~orgia, hereinafter called the "CITY" and ARCADIS G&M, Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: Collection System Modeling ; and, WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULT ANT that: G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS. DOC .\ \ I .. ~ GENERAL PROVISIONS ARTICLE 1. PROCUREMENT OF SERVICES CONSULT ANT has agreed in its Agreement with CITY to procure the services of licensed design professionals to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A Scope of Work and other relevant data defining the Project. 1.1 Consultant Coordination The CONSULT ANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CITY, CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. 1.2 Amendments To Agreement Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULT ANT and CITY to be valid. 1.3 Reduction In Required Services If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. 1.4 Date Changes If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjusbnent. 1.5 Agreement Modifications This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. 1.6 Time Of Completion The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule for Performance. This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULT ANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other. projects. 1.7 Project Progress CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. " " , 1.8 Litigation Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services. 1.9 Bindings It is further agreed that the CITY and CONSULT ANT each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. 1.10 Extent Of The Agreement This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations and agreements, either written or oral. G:\MKnPROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS. DOC iii:: i :r ARTICLE 2. DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: 2.1 Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement with CITY to perform the Work. 2.2 Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULT ANT under this Agreement. 2.3 CITY - means a legal entity AUGUSTA, GEORGIA, a political subdivision of the State of Georgia. 2.4 CONSULTANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. 2.5 Contract - means the Agreement Documents specifically identified and incorporated herein by reference. 2.6 Contract Time - means the period of time stated in this Agreement for the completion of the Work. 2.7 Program Manager - means CH2M HILL as the representative of the CITY who shall act as Liaison between the CITY and the CONSULTANT for all matters pertaining to this Agreement, including review of CONSULTANT's plans and work. 2.8 Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. ~ """"'" 2.9 Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULT ANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. 2.10 Task Order - means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. 2.11 Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. G:\MKT\PROPOSALSl2003 PROPOSALSI2003-171\MAJOR PROJECTS.DOC .- . " ARTICLE 3: CONTRACT DOCUMENTS 3.1 List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents. 3.2 Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement - Including Attachments 2. General Conditions 3. Supplemental Conditions - Including Task Orders G:\MKT\PROPOSALS\..2003 PROPOSALS\2003-171IMAJOR PROJECTS.DOC ... i 1 .. ARTICLE 4. GENERAL CONDITIONS 4.1 Commencement Of Work The performance of the work as defined in the Agreement between CONSULT ANT and the CITY, and herein described in this Agreement as Attachment A Scope of Work shall be commenced upon receipt by the CONSULTANT of a written Notice to Proceed. The effective date of services shall be defined in each Notice to Proceed. 4.2 Professional Standards The standard of care for all services performed or furnished by CONSULT ANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULTANT'S profession practicing under similar conditions. 4.3 Changes And Extra Work The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT's compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major, and require the approval of the CITY. The Program Manager may approve minor changes to the scope of services that do not involve an increase in compensation or schedule. 4.4 Personnel The CONSULT ANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any G:\MKT\PROPOSALSU003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC '. contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULT ANT under this agreement are indicated in a personnel listing attached hereto as Attachment C - Listing of Key Personnel and incorporated herein by reference. No changes or substitution shall be permitted in the CONSULT ANT's Key Personnel without the prior written approval of the CITY or his designee. The CONSULT ANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULT ANT and responsible for the work prescribed by this Agreement. 4.5 Accuracy Of Work The CONSULT ANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensa1;ion. The CONSULTANT shall give immediate ' attention to these changes so there will be a i minimum of delay to others. i Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. .. . J 4.6. Confidentiality The CONSULTANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indenmity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULT ANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 4.7 Open Records CONSULT ANT acknowledges that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia's Open Records Act (O.c.G.A. 950-18-70, et seq.). CONSULTANT shall corporate fully in responding to such requests and making all records, not exempt, available for inspection and copying as provided by law. G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC 4.8 Jurisdiction The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 4.9. Termination Of Agreement For Cause If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination.:The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULT ANT of such termination, and ' specifying the effective date thereof, at least nve (5) days before the effective date of such . termination. In such event, all finished or : unfinished documents, maps, data, studies, Work papers and reports prepared by the i CONSULTANT under this Agreement shall I become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory ~. . . work completed on such documents, as mutually agreed by the CITY and CONSULTANT. 4.10 Termination For Convenience Of The City The CITY may terminate this contract in part or in whole upon written notice to the CONSULT ANT. The CONSULT ANT shall be paid for any validated services under this Contract up to the time of termination. 4.11 Coordination And Cooperation With Other Utilities And Consultants CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the submitted plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other consultants and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other consultant or by CITY employees. 4.12 Covenant Against Contingent Fees The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such G:\MKnPROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC commission, percentage, brokerage or contingent fee. 4.13 Responsibility For Claims And Liability The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 4.14 Insurance The CONSULT ANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify both the CITY and Program Manager against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULTANT during the term of this Agreement. The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: 4.14.1 Workmen's Compensation Insurance'- in accordance with the laws of the State of Georgia. 4.14.2 Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to anyone person, and in an amount of not less than .. .- ,. One Million ($1,000,000) Dollars on account of anyone occurrence. 4.14.3 Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. 4.14.4 Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. 4.14.5 Professional Liability Insurance - in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT's liabilities hereunder in insurance coverages identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the CITY at the time of the execution of this Agreement. 4.15 PROHIBITED INTERESTS 4.15.1 Conflict of Interest The CONSULT ANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 4.15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 4.15.3 Employment of CITY's Personnel: The CONSULT ANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein. 4.16. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. The CITY will not approve any subcontractor for work covered by this Agreement that has not been recommended for approval by the Program Manager. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 4.17 ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or notation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 4.18 EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULT ANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULT ANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC ;.; . . national origin; (3) the CONSULT ANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 4.19 DRUG FREE WORK PLACE CONSULTANT shall be responsible for ensuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/ or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULT ANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 4.20 ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULT ANT hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 4.21 AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULT ANT shall make available to the CITY and/ or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/ or representatives of the audit, to examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. . The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 4.22 OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement I without according credit of authorship. The I CITY shall hold harmless the CONSULT ANT I against all claims arising out of such use of ! documents and materials without the : CONSULT ANT's knowledge and written consent. G:\MKT\PROPOSALSUDD3 PROPOSALS\2003-171\MAJOR PROJECTS.DOC .; . , 4.23 VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. CITY: ADMINISTRATOR AUGUSTA, GEORGIA 530 Greene Street, Room 800 Augusta, GA 30911 Copy to: DIRECTOR AUGUST A UTILITIES DEPARTMENT 360 Bay Street, Suite 180 Augusta, GA 30901 4.24 INDEPENDENT CONTRACTOR The CONSULT ANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULT ANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 4.25 NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CONSULTANT: ARCADIS G&M, Inc. 2849 Paces Ferry Road, Suite 400 Atlanta, GA 30339 Attn: Daniel Harris, PE PROGRAM MANAGER: AUGUSTA PROGRAM MANAGER CH2M HILL, INC. 360 Bay Street, Suite 100 Augusta, GA 30901 G:\MKT\PROPOSALSl2003 PROPOSALSI2003-171\MAJOR PROJECTS.DOC . , IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below: AUGUST , !t ::mTED NAME, TITL~QR "'. . ~u._'.~' ,to '\. <7,/' -.: ~w .1../;,.......' .. ,". '"~. .' t...J' II.., ....- \...~ 1: ~.;" '--:... ~. . ; ". -< ~~~-~. ": t '; "'t. r, ~~.CLERK: S;:; ~ t..,4- .;:. '':: ~"- ~ :::"~ '\., " ~ . '~ ~l~" . ~,- - - . . DATE~ PRINTED NAME: Michael D. Carroll, PE TITLE: Southeast Region Manager Exoru~4%~' I DATE: Copy To: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 360 Bay Street, Suite 180 Augusta, Ga 30901 G:\MKnPROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC . . CONSULTANT'S RESPONSIBILITIES CONSULTANT, in order to determine the requirements of the Project, shall review the information in Attachment A - Scope of Services. CONSULTANT shall review its understanding of the Project requirements with Program Manager and shall advise CITY of additional data or services which are not a part of CONSULTANT's services, if any, necessary for design to begin. PROTECT UNDERSTANDING Upon request from the CONSULT ANT, CITY may provide all criteria and full information as to CITY1s and CONSULTANTS requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULTANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and/ or plans shall be cause to withhold payment to the CONSULT ANT until the CONSULT ANT complies with the CITY's request in the regard. The CITY's review recommendations shall be incorporated into the plans by the CONSULT ANT. CONSULTANT'S INSURANCE CONSULTANT will maintain throughout this AGREEMENT the insurance limits as specified in Article 3 - General Conditions 4.14 Insurance. G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC '" CITY'S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANTs services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULT ANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULT ANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULT ANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY. All such Services required or requested of CONSULT ANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS. DOC .' . , ARCADIS Attachment A Scope of Services May 9, 2003 I. Project Overview The Augusta Utilities Department (City) owns, operates, and manages the wastewater collection and treatment system for Augusta. The collection system consists of approximately 850 miles of sanitary sewer lines, 7,000 maintenance structures, and 30 pump stations. Wastewater treatment is provided at the James B. Messerly Water Pollution Control Plant and the Spirit Creek Water Pollution Control Plant. The Augusta Utilities Department (AUD) service area is made up of seven major drainage basins. Additional flows are received from Columbia County. Much of the conveyance system is more than 50 years old. Originally a combined system, separation of stormwater flows from each drainage basin has recently been completed by the City. The City has consistently worked toward improved system performance and the control of sanitary sewer overflows (SSOs). As part of these efforts, the City has commissioned individual hydraulic modeling programs for those portions of the collection system within the Raes Creek, Rock Creek, Mid-City, Butler Creek, Rocky Creek, and Spirit Creek drainage basins. The City now wishes to retain ARCADIS (Consultant) for the compilation of a single, comprehensive systemwide model of its entire sanitary service area. Fundamentally, this process will involve integration and enhancement of the existing models of the northern area (completed previously by the Consultant) and the southern area, along with compilation of the remaining central area (Oates Creek, Main Interceptor, and other major lines) into a single model. Following short-term flow monitoring and calibration, the unified model will be applied to perform a comprehensive evaluation of the overall primary collection system under a range of conditions. This process will, for the first time, enable the complex hydrologic and hydraulic interactions within the system to be accounted for. In this manner, focused, cost-efficient improvements can be developed that address both localized and systemwide impacts under a range of conditions and planning horizons. In addition, the integrated model will facilitate a much more thorough understanding of issues within the system, enabling alternative improvements to be evaluated as part of the City's ongoing area planning. For the balance of this document, "City" is assumed to include the AUD Program Management Team. II. Project Scope A. Task I - Project Startup Activities under this study will commence with the establishment of project objectives and approach. A project kickoff meeting will be held and attended by concerned City staff and by the Consultant project manager and engineers. A Work Plan document will be developed by the Consultant and distributed prior to the meeting. This document will serve as the basis for most of the meeting discussions. During the meeting, the anticipated project execution, schedule, and products described in the Work Plan will be discussed so that all members of the project team develop a mutual understanding of these issues. Minor adjustments to the project approach can be made through this process. Team members will be given specific assignments for data collection and other activities at this time to efficiently meet project objectives. Additional detail will be built into the project schedule, with all g:\mkt\agreements\..c1ienn\augustaoflchmond county utilitles\scope of work.doc 1/10 ARCADIS team members agreeing on the various milestones and their associated responsibilities. The Consultant will subsequently document meeting results, including assigned responsibilities and modified schedule, for distribution to all attendees. Ongoing project management throughout this project will include monthly status meetings attended by the Consultant project manager and concerned City staff. Other Consultant team members will attend these meetings as dictated by relevant project activity. A written monthly status report will be submitted by the Consultant prior to each meeting. B. Task 2 - Data Collection The basis of information for this project will be the most recent versions of the countywide Geographic Information System (GIS) and asset management database. It is assumed that the GIS and database contain nearly all of the location, elevation, size, material, and condition data that will be required to update and compile the unified collection system model. As necessary, isolated locations will be updated using additional as-built and related information. As these data are reviewed by the Consultant, all suspect pipe profiles (e.g. negative slopes, etc.) will be reviewed with the City. Appropriate coverages from the most recent version of the City's GIS and database will be obtained and installed on Consultant computer workstations to serve as the foundation for the project GIS. All relevant spatial data obtained and developed throughout the project, including model networks, will be input and maintained within the project GIS. The final GIS coverages will be submitted to the City in ESRfi format at the conclusion of the project. Data needs also include documentation of the methodologies followed and assumptions made as part of the southern model development, along with conclusions and recommendations made through that evaluation. This information will be necessary so that the existing models can be integrated and the southern model can be verified. Other information to be collected will include the following: . CH2M HILL review information of Butler Creek model . Census data - including population distribution and trends BASINS model coverages and results Land use plans - existing, 20 1 0, and 2020 Projected water system expansions for planning horizons Sanitary Sewer Evaluation Study (SSES) reports Existing flow monitoring data Pump station records and operation protocols Maintenance work orders Customer complaint records . . . . . . . . g:\mkt\agreementsLdienu\augurta-rlchmond county utilities\5cope of work.doc 2/10 i '. ". ARCADlS · Sanitary sewer overflow records · Design data for planned system improvements To the extent possible, relevant spatial data will be obtained in digital format to facilitate its compilation into the project GIS, which will be turned over to the City at the project conclusion. The Consultant will develop a technical memorandum summarizing the projected data needs. This memorandum will serve as a guide for the data collection effort, including one or more related project team meetings. C. Task 3 - Model Integration and Development After relevant data are obtained and organized, the Consultant will proceed with combining the existing model sets. Each will be reviewed in detail to define the structure, nomenclature, and methodologies applied. Hydrologic and hydraulic parameters will be adjusted appropriately so that the areas are unified into a single functional model. The existing model areas will be updated using the project GIS and other collected data. Using this same data set, the central portion ofthe collection system will be input to the model. All identified components of the primary collection system will be represented. This will include gravity sewer lines l2 inches in diameter and greater, along with associated structures as appropriate. Smaller pipes (including force mains and siphons) will be included in the model as necessary to provide an optimal representation of the system. All major pump stations that are part of the primary system will also be represented. Hydrologic information required for model setup will also be defined from the project GIS. The resulting preliminary model will seek to represent the system in place at the start of model development. The Consultant will submit a technical memorandum to the City that describes the updates made to the existing models through this process. After a functioning system wide hydraulic model has been compiled, the Consultant will complete a generalized capacity assessment of the overall system using synthetic flows. Results of this assessment will be summarized in a technical memorandum and presented to the City for discussion. The preliminary model will then be modified as necessary based on any comments received. D. Task 4 - Field Services As part of the capacity assessment and other previous activities, it is expected that isolated locations requiring field data collection will be identified. The Consultant will then conduct related field visits and surveys for selected "spot" locations as subsequently authorized by the City. The City will be invoiced for these services on the basis of work completed, as described in the Project Costs section of this attachment. Work under this task will be initiated through one or more memorandum submitted to the City. The Consultant will then coordinate with the City on collection of this data, with the City g:\mkt\8greements\....cllent:5\llugusta-richmond county utlllties\scope of work-doc 3/10 ARCADIS reserving the option of collecting this data using City staff outside of this contract. The requirement for and authorization to proceed with each field services effort will first be documented and submitted to the City and/or its representative for review and approval. E. Task 5 - Flow Monitoring The collection of useful flow monitoring data will be a crucial step in understanding the Augusta collection system and calibrating the hydraulic model. The flow monitoring effort will be initiated through development of a draft flow monitoring plan, which will outline proposed monitoring locations, protocol, and schedules. The Consultant will meet with the City to discuss and refine the draft monitoring plan. A final flow monitoring plan will subsequently be developed and submitted. Monitoring locations will be identified that are expected to provide the most useful information on hydraulic responses of the network to a range of flow conditions, and subsequently for calibration of the system model. It is intended to simultaneously monitor flows at up to 45 key locations during various dry-weather periods and wet-weather events over a continuous 60-day period in February and March 2004. Each installation will consist of an area-velocity flow meter with internal data logger. At the time of installation, each flow meter will be calibrated using an independent flow measuring device. Augmenting the data collected from the temporary flow meters will be measurements recorded by the City at the five connection points from satellite collection systems. Hourly rainfall rates during the monitoring period will be recorded using the City's five tipping bucket rain gauges located within the study area, augmented by one additional temporary rain gauge to be installed and maintained by the Consultant for the duration of the monitoring period. It is assumed that these rain gauges are set to record rainfall totals at l5-minute intervals to an integral digital data logger, and that this data can be readily accessed by the Consultant throughout the monitoring period. The Consultant will also coordinate with the City to obtain concurrent flow data from up to five modeled pump stations. Flow rates for modeled pump stations will be based upon one of two methods: - · Flow data recorded directly from the station discharge line by an appropriate flow meter to be installed by City (This method assumed for three stations), or · Extrapolated values from recorded pump run times and actual drawdown tests obtained by the Consultant in coordination with the City (This method is assumed for two stations). Pump run times (date/time on and off each pump) to be recorded by appropriate data loggers installed by the City. Each flow monitoring site will be visited at least once each week by the Consultant throughout the monitoring period for maintenance and data acquisition. Each site will be visited during times of varying flow rates (low and high) and after significant storm events; flow meter calibration will be adjusted as necessary in accordance with observed flows. Monitor functionality will be verified during each visit. The Consultant will review intermediate flow monitoring data obtained throughout the program. g:\mkt\agr~ents\..dients\au9usta.richmond county lItilitie5\scope of work..doc 4/10 .. '. .. ARCAms The final flow monitoring record will be statistically evaluated to isolate the primary components of sanitary sewer wet-weather flow: Sanitary Flow - Flow generated directly from the customers served by the collection system, including industrial, commercial, and residential users. Dry- Weather Infiltration - Extraneous flow within the system during dry weather, typically from groundwater entering sewer lines and manholes through cracks or other defects. Rainfall Dependent Inflow - Generally a fraction of stormwater runoff entering the system directly through improper connections or other defects. This flow can be observed as an early response soon after rainfall begins, and then drops off following the event in direct correlation to surface runoff. Rainfall Dependent Infiltration - Additional infiltration entering the network, beyond that experienced during dry weather. This flow is most often associated with groundwater elevated in response to rainfall, leading to increased infiltration rates. It can be observed as a delayed flow response in the network that, after the conclusion of rainfall, gradually tapers off over several hours or days. Collectively, sanitary flows related to rainfall are termed Rainfall Dependent Infiltration and Inflow (ROll). The evaluation ofRDll within the collection system, along with methods for its reduction and control, will be the key to developing effective system improvements. Hydrologic subareas will be ranked based on the estimated severity of both dry weather infiltration and RDll . Also, monitored wet weather flows will be normalized for each subarea (e.g. gallin-dia-mile, galllf). The "R" factor (percentage of total runoff expected to enter system) will also be estimated for each subarea. These values will be developed for up to three individual rainfall events. The flow monitoring program, data obtained, and results from each location will be summarized in a flow monitoring report submitted to the City. This report will include representative plots from each location showing the breakout of the major flow components. F. Task 6 - Model Calibration and Existing Conditions Simulation Results of the flow monitoring program will be used to calibrate the system model, such that model results adequately match the monitoring record for a sufficient range of conditions. Isolated dry- weather flow values will be input directly to the model as time series. Key model parameters can then be carefully adjusted until output during wet-weather conditions (with application of the actual rainfall record) sufficiently matches the relevant flow records. Portions of the system that are simulated to be performing differently from that suggested by the monitoring record will be communicated to the City soon after they are identified. The calibrated model can then be applied for the analysis of existing conditions throughout the collection system. This model will represent system conditions in place at the time of the flow monitoring effort. Design storm events for the 2-year, 5-year, and lO-year recurrence, 24-hour storms will be applied to the existing conditions model. The calibration effort and existing g:\mkt\agreements\..dients\augusta--rlchmond county utiHties\5cetpe of work.doc 5/10 ARCADlS conditions model results will be summarized in a technical memorandum and submitted to the City for discussion regarding actual system performance relative to model results. The existing conditions model will then be modified to include planned near-term system improvements already ih the design stage. Results from this fnodel will be similarly documented by the Consultant. G. Task 7 - Future Conditions Simulation The Consultant will develop projected future conditions for the Augusta system for both the 2010 and 2020 planning horizons. The anticipated future service areas and dry-weather flows will be based on the area and population projections recently developed for the City's water supply system. Projected land use and related data for this effort will be based on coverages recently developed as part of the water quality assessment completed using the U.S. Environmental Protection Agency's BASINS model. Baseline conditions for both planning horizons will be simulated for both the as-is and near-term existing hydraulic systems using the same design storm events. Results from the future conditions model will be documented in a technical memorandum submitted to the City. H. Task 8 - Alternatives Development The initial effort toward the development of alternative improvements to the collection system will be the establishment of the design basis. Using the findings documented under previous tasks, the Consultant will present to the City the problems and issues identified within the system. At the conclusion of this discussion, the guiding principles for alternative development will be established. These principles will include the objectives of simulated improvements (for example, SSG control and/or overall flow reduction), the design storm event to be used, and the planning horizon applied. Up to four distinct alternatives will be developed to fully address the established objectives to the extent possible within the set parameters. Each alternative will be based on a unique focus to be established in coordination with the City. At least one alternative is expected to focus on maximizing service levels through key hydraulic improvements to the extent possible, followed by prioritization of sewer rehabilitation in selected drainage subareas. Model results will indicate which subareas likely have the greatest proportional impact on system problems. Modeled RDll flows from these sub-basins will then be reduced to reflect completion of rehabilitation work within those areas. The modeled reductions in flows will be based on published literature values developed from empirical studies in comparable areas and with acceptable technologies. Acceptable rehabilitation technologies will be identified through discussions with City staff. Evaluated hydraulic improvements to the system will potentially include: · Replacement and upgrade of specific line segments · Addition of relief lines g:\mkt\agreoements\..dlents\a.ugusta-richmond county utilitj~ope of wort..doc 6/10 ARCADlS · Flow equalization at strategic locations · Modification of pump station operating parameters · Modification of pump station facilities · Other improvements as identified in coordination with AUD staff Planning level cost estimates will be developed for construction of each alternative. Maintenance costs will also be estimated for improvements as necessary. The alternatives will be ranked according to effectiveness, costs, and implementability. At the conclusion of the alternatives evaluation, the Consultant will meet with AUD staff and decision makers to present its findings and discuss the estimated costs and benefits of each alternative. Through this process, a final alternative will be selected for implementation. The selected alternative will be modeled at a more refined detail as necessary, including any modifications identified through the selection process. More detailed costs and related implementation issues will then be developed for the selected alternative. As a separate analysis, the Consultant will develop recommendations concerning expansion of the City's System Control and Data Acquisition (SCADA) network. These recommendations will include optimal collection system permanent monitoring locations, equipment options, and related protocols and planning level cost comparisons. These recommendations will be summarized in a technical memorandum to be presented to the City. 1. Task 9 - Report and Planning Documents At the conclusion of the model evaluation and alternative selection, a formal report will be compiled that presents the methodology followed in the development, calibration, and application of the computer model, as well as the evaluation findings. Each of the examined alternatives will be described, along with its related benefits and costs. The final selected alternative will be described in additional detail, including a recommended implementation schedule. The report will include maps, tables, and other graphics as necessary to sufficiently describe each of the relevant aspects of the evaluation. Appendices will be included to provide additional details on model development, costs, and other features of the project. A draft report will be submitted to the City for review and comment. Following receipt of all comments, the final project report will be compiled and submitted. A separate Capital Improvements Plan (CIP) document will also be compiled, which will present sufficient design, scheduling, and cost details as necessary for formal implementation of the selected alternative improvements. The Consultant will coordinate with appropriate City staff and others as necessary to identify an optimal implementation protocol for the improvements, such that other utility and related improvements are synchronized to the extent possible. This information will be presented to the City as a draft CIP document. Following receipt of all comments, the Consultant will compile and submit the fmal CIP document. g:\mkt:\agreemen13\..dients\augusta-rid'1mond county utllltles\scope of wor1<.doc 7/10 . '. ARCADIS J. Task lO - Data Transfer and Training At the conclusion of the evaluation and reporting tasks, the Consultant will coordinate with City staff to facilitate the transfer and installation of all relevant project databases and model files. Consultant staff will provide electronic copies of all relevant data to the City. The Consultant will then install these data and model files to identified City computers as directed by City staff. All software components will then be verified as operational. The Consultant will then conduct a three- or four-day training seminar for concerned City staff for the application of installed software. A project data manual and a project training manual will be developed and provided for this purpose. These manuals will be developed to provide an ongoing reference to the users within the City staff. City GIS staff will be trained on the specific aspects and uses of the project data layers, including potential applications and data security. Selected City staff will also be trained on the application and maintenance of the Augusta collection system models. Through a hands-on training process, staff will be familiarized with the data sets and general use of the MOUSE modeling platform. It will be intended to provide attendees with a proficiency in working with the specific Augusta models such that specific model elements can be revised for the assessment of future alternatives. Similarly, attendees will be expected to have the capability to maintain the model with the most common types of system modifications, as well as future software upgrades from the model vendor. It is assumed that the City will possess sufficient model licenses for the purposes of this training. K. Task 11 - Model and GIS Maintenance Consultant will provide technical support to City staff on an on-call basis for the use and maintenance of the project GIS and models. This support is assumed to be limited to eight one-day, on-site visits by a Consultant staff member, along with associated telephone conversations. III. Project Costs The project will be executed on a lump sum basis, with costs billed according to percent complete by task, with the exception of Task 4 contingency work, which will be billed on an hourly basis as described below. Budgeted costs by task are summarized as follows: Task No. Description Cost $11,450 $14,100 $46,900 5 6 Project Startup Data Collection Model Integration and Development Field Services' Basic Contingency Flow Monitoring2 Model Calibration and Existing Conditions Simulation $68,920 $47,000 $253,400 $48,615 2 3 4 g:\mkf;\,:,greements\..c1fents\augusta-rkhmond county utllitles\scope of work..doc 8/10 ARCADlS Task No. 7 8 9 10 11 12 13 14 i '. '. Description Future Conditions Simulation Alternatives Development Report and Planning Documents Data Transfer and Training Model and GIS Maintenance Project Meetings Project Management Quality Control Project Total Cost $13,350 $ 58, 500 $39,800 $18,700 $11,900 $26,100 $37,900 $31,000 $727,635 Notes regarding cost: 1. Basic Services costs shown include maintenance of the project GIS and related field data. Field Services costs shown include a total allowance of $4 7 ,000 for additional field data collection as needed at isolated locations and for associated data management. The City will receive a written estimate for approval prior to the initiation of any work under this allowance. Field Services costs will be invoiced up to the allowance upper limit as work is completed and according to the following rates: . Two-person field crew at $110 per hour . GIS Specialist at $95 per hour . GIS Technician at $60 per hour 2. Flow Monitoring cost shown is based on 45 temporary flow meters in place for eight consecutive weeks. If fewer than 45 meters but more than 19 meters are installed, costs will be reduced by $4,240 for the number ofuninstalled meters. IV. Project Schedule The above scope of work is to be executed according to the schedule provided in Attachment D- Schedule for Performance, which is based on Consultant's submittal of all substantive findings to City by November 30, 2004, to facilitate the City's fiscal planning process. Follow-up reporting and training efforts for the project are to be completed by the end of January 2005. These dates are based on Consultant's receipt of a Notice to Proceed from the City by June 30, 2003. Project execution is designed around integration of the various work efforts to efficiently achieve all project milestones. The schedule assumes timely response from the City to data requests and document reviews. Flow monitoring is planned for February and March 2004. If the weather during that period is not adequate for model calibration, extension of the monitoring period will be necessary. Consultant will coordinate with the City prior to any cost or schedule adjustments. g:\mkt\agr~ts\..c1Ients\augusta...jchmond county utllities\scop~ of wort..doc 9/10 .. ~.. '. ARCADlS V. Additional Project Assumptions A. City refers to the AUD staff and the AUD Program Management Team. B. The AUD Program Management Team will coordinate all required meetings and will be the focal point for all correspondence. The Consultant may copy other AUD staff and AUD Program Management Team members to facilitate the project. C. The AUD Program Management Team, thereby eliminating all conflicting comments from the City, will summarize all review comments that are sent by the City into one document. All individual comments will also be attached to the summary to help clarify comments received. g:\mkt\agr~ts\...c1lents\augusta-(ichmond county utilities\scope of work.doc 10/10 . '. ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement as defined in CONSULTANTS cost proposed for completing the Scope of Work dated May 9, 2003 and attached and made a part of this agreement. The CONSULT ANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not be considered evidence of performance by the CONSULT ANT to the point indicated by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULT ANT shall also submit an accurate updated schedule and an itemized description of the percentage of total work completed for each phase during the billing period. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS. DOC . -. ATTACHMENT C - LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Project Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: Mark Lethbridge Principal-in-Charge Daniel Harris, PE Project Manager Wayne Welch, PE QC Director G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC . -. ATTACHMENT D - SCHEDULE FOR PERFORMANCE G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171IMAJOR PROJECTS.DOC (')>"'tI o c ., =cc ~. CD C CD (") III (") - -- o' III en ::I C (") en!:!::T ,<=CD 1Il!:!:C. _CDC CDcn- 3 c CD ::I: CD ,<'C c.1ll ., ~ III 3 5. CD -::I (") - 3: o c. !. ::I cc -I ...... ...... ...... ...... ...... <D CD --.j en 01 .j>. W '" ...... III .j>. W '" ...... 0 III ;:0;- 0 -0 -0 s: 0 ::u )> " s: " " s: 0 -0 C c .2, a 0 ell (t) ~ c 0 0 15' 0 ell ~. CD ell co' 0. 6i '0 C 0. ::E 0: 0. 6i III ~ (t) (t) 0 3 ., (t) (t) (t) (") C"l C"l - -I ::+ ell (t) - s: (J) - () Sl ., - - re' ell ., ell - b' () 0 (t) 5" 0 () s: s: :J ell :;::. (J) :J :J ell 2. < co ro - 0 ell (t) 0. (t) 6i 0' :J :J (t) en 0. en :J 0- 0 o' to C"l G) - 0. ::+ ::I - ell - (t) -0 ., (t) ., ~ a S' ., 0 ;:;: ell ::::!. en ell 0 C to 1il :J - to (J) ell (t) o' - - :J '0 (t) :J < o' to o' 3 en s: :J :J 0. :J (t) en :J :J (t) ell S' 0 - ;a. -I ~ m ell :J to '0 :J co ., 3 3 ?< 0. ell 0 :J S' 0 (t) c b' 0 ell S' C"l :J ~ (t) :J - C"l to C o' :J < (t) 3 0. (t) * (t) :J a: 0 :J 0 '0 Iii :J 3 en (t) ~ ;a. 3 c ~ o' :J ~ ~T s: '" 0 ~ 0 . w c.... c :J . (t) c.... C . .. -< !II'" )> I . J5 (J) .... ... ~ .... oJ' 0 . " Sl '.J Z 0 . < _u.u_uu_uuuuu_______________uu_uu__+-~_luuuu________uu_ 0 (t) C"l u_ -- --- --- . b c.... '" 0 ell 0 :J .j>. " (t) . 0- s: .... ell ., , ..... 1 ~ . ..... '"' s: . ~ c.... c .... :J (t) .... c.... c .... ,., ~ <: ..... )>. .... 11 ~ g I .... .., (J) . ~ 0 4. C"l . - z 0 · rr < 0 (t) C"l --rr- .. --- +-- -------- -- _u_ --r-- - u__ - -- ---- -- _u__ --- _u_ __u__ -- -- -- -- u_______u --- c....'" ell 0 :J 0 01 " <J+ .. ' ~ s: (t) :a S' to ::E s: )> c o (J) 6i ~ ell :J 0. 0- ., o 31 C"l Qi' Vi .,;... . - CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items. Prior to Authorization To Proceed: I5li Detailed Scope of Services based upon Attachment A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT'S understanding of the project limits, design objectives and CONSULTANT'S services to be provided. I5li Cost Proposal that will include cost of evaluation, surveying, dcsign, prcparation of construction plans and spccifications, and other services requested in the CITY's Request for Proposal. D Schedule for submittal of review documents at 30%,60%, and 90% completion and final documents. Prior to submitting 30% review documents: D Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations, however, the CONSULT ANT must verify to CITY'S satisfaction. D Provide CITY with information on the project site(s), including the following: · Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands . Soil type(s) · Boring results. · Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified. · Identification of potential problems in meeting design objectives. D Site Plan (If Required) Throughout project: I5li Prepare printed responses to comments received from the CITY following reviews. D Provide the necessary plats (complete with survey information on all items within the limits of both permanent and temporary easements) for easement acquisition and DOT/other permit application. D Prepare Public Works/DOT/Other permit applications for signature by the CITY. D Prepare and submit plans to EPD for review and approval when required. D Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest reference). Specifications must mirror that provided by the CITY and must be complete for the described work. G:\MKT\PROPOSALSU003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC . .. ~ . . o Prepare and submit construction cost estimates at each review stage ( 30%, 60% and 90%) and with the submittal of final documents. Provide cost breakdown for any items to be lump sum in the construction contract. Upon completion of design: o Coordinate with the City Purchasing Department to advertise the project. o Fax bid information to CITY. o Attend bid opening. o Prepare letter of recommendation for award of the contract. o Attain contractor' s/ other signatures on the contract documents and forward to the CITY. o Invite attendees to, and conduct, the pre-construction meeting. o Provide clarification related to the plans/ specifications throughout design and construction. o Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). o Provide Services During Construction as follows: · Attend project meetings as scheduled by the CITY · Recommend design changes as field conflicts arise (site visits may be required) · Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) · Provide clarification of plans and specifications throughout construction · Revise/update plans and/ or easement plats as changes occur that require resubmittal to DOT/other agencies. AUGUSTA UTILITIES DEPARTMENT BY: 'if ~11t4 PRINTED NAME: ^' I tf/1<)J.. f.h ct ( CON~. BY: PRINTED NAME: Michael D. Carroll, PE TITLE: DIRECTOR DATE: 7(, / o.l I I TITLE: Southeast Region Manager Executive Vice President DATE Yp3 BY: ta ,k? r C-o-lf- Ro51/'C Nl Me;; ~ 5Y" ~/30/o~ P TITLE: DATE: G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC ~ '.. .. . . .. ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULT ANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It Is the responsibility of the CONSULTANT as contracted by the CITY to provide prOfessional surveying and engineering services. It is expected that such professionals will operate In a manner which assures the interests of the common welfare, rather than In a manner which promotes their own financial gain. lt Is expected that such professionals will act as a faithful agent for the CITY as a client It is the duty of the CONSULTANT to protect the safety, health and welfare of the public In the performance of their professional duties. G:\MKT\PROPOSALSl2003 PROPOSALS\2003-171\MAJOR PROJECTS.DOC ~.d-03. -~ UTiliTIES DEPARTMENT. 1.. , 1 N. Max Hicks, PB, Director March 24, 2003 Honorable Andy Cheek, Chairman And Members of the Engineering Services Committee Augusta-Richmond County Com~ission RE: Professional Services contral for Collection System Hydraulic Modeling March 24, 2003 Engineering Services Committee, Agenda Item #17 I Dear Mr. Cheek: , On Friday, March 21, 2003 a sel~ction committee viewed presentations by three firms who responded to RFQ #02-218 for development of a wastewater collection system hydraulic model for the Augusta Utilities Department. The three firms were ARCADIS G & M, Inc; MWH Americas; and Welker & Associates. The following were rriembers of the selection committee: Commissioner Tommy B~yles Ms. Phyllis Mills, Purchasing Department Mr. Max Hicks, Director I Mr. Doug Cheek, Assistant Director Mr. Allen Saxon, Assistarh Director Commissioner Boyles was unablJ to be present for all of the presentations but he was present for most of all three presentations. He ch6se to observe the process but not to complete a scoring sheet. The remaining four members of the cbmmittee completed the scoring. The final score totals and ranking of the firms is presented below: ADMINISTRATIOI_ 360 Bay Street, Suite180 Augusta, Georgia 30901 I,. (706) 312-4154 - FAX (706) 312-4123 !l . l' , i, l' . !1 . " Finn Total Score Ranking ARCADIS G&M, Inc. 809 1 MWHAm~~ ~5 2 Welker & Associates 586 3 It ;s the recommendation of this ~mmittee that the Utilities Department be authorized to negotiate with the top ranked firm, ARCADIS G&M, Inc., for a professional services contract. This contract would be brought back to the commissio~ for approval after concurrence of the Administrator and the City Attorney. Sincerely, D. Allen Saxon, Jr. Assistant Director - Wastewater cc: Mr. Max Hicks, Director \ Ms. Phyllis Mills, Purchasing pep~rtment Mr. Doug Cheek, Assistant Director - Engineering & Construction Ms. Lena Bonner, for the Corhmittee I i . ~.-----D n '. " . " ARCADlS Attachment A Scope of Services May 9, 2003 I. Project Overview The Augusta Utilities Department (City) owns, operates, and manages the wastewater collection and treatment system for Augusta. The collection system consists of approximately 850 miles of sanitary sewer lines, 7,000 maintenance structures, and 30 pump stations. WClstewater treatment is provided at the James B. Messerly Water Pollution Control Plant and the Spirit Creek Water Pollution Control Plant. The Augusta Utilities Department (AUD) service area is made up of seven major drainage basins. Additional flows are received from Columbia County. Much of the conveyance system is more than 50 years old. Originally a combined system, separation of storm water flows from each drainage basin has recently been completed by the City. The City has consistently worked toward improved system performance and the control of sanitary sewer overflows (SSOs). As part of these efforts, the City has commissioned individual hydraulic modeling programs for those portions of the collection system within the Raes Creek, Rock Creek, Mid-City, Butler Creek, Rocky Creek, and Spirit Creek drainage basins. The City now wishes to retain ARCADIS (Consultant) for the compilation of a single, comprehensive systemwide model of its entire sanitary service area. Fundamentally, this process will involve integration and enhancement of the existing models of the northern area (completed previously by the Consultant) and the southern area, along with compilation of the re'maining central area (Oates Creek, Main illterceptor, and other major lines) into a single model. Following short-term flow monitoring and calibration, the unified model will be applied to perform a comprehensive evaluation of the overall primary collection system under a range of conditions. This process will, for the first time, enable the complex hydrologic and hydraulic interactions within the system to be accounted for. ill this manner, focused, cost-efficient improvements can be developed that address both localized and systemwide impacts under a range of conditions and planning horizons. In addition, the integrated model will facilitate a much more thorough understanding of issues within the system, enabling alternative improvements to be evaluated as part of the City's ongoing area planning. For the balance of this document, "City" is assumed to include the AUD Program Management Team. II. Project Scope A. Task 1 - Project Startup Activities under tms study will commence with the establishment ofproject objectives and approach. A project kickoff meeting will be held and attended by concerned City staff and by the Consultant project manager and engineers. AWork Plan document will be developed by the Consultant and distributed prior to the meeting. This document will serve as the basis for most of the meeting discussions. During the meeting, the anticipated project execution, schedule, and products described in the Work Plan will be discussed so that all members of the project team develop a mutual understanding of these issues. Minor adjustments to the project approach can be made through tms process. Team members will be given specific assignments for data collection and other activities at this time to efficiently meet project objectives. Additional detail will be built into the project schedule, with all g:\mkt\agreements\.dients\augusta-richmond county utilitie:s\scope ofwork.doc 1/10 " ARCADIS team members agreeing on the various milestones and their associated responsibilities. The Consultant will subsequently document meeting results, including assigned responsibilities and modified schedule, for distribution to all attendees. Ongoing project management throughout this project will include monthly status meetings attended by the Consultant project manager and concerned City staff. Other Consultant team members will attend these meetings as dictated by relevant project activity. A written monthly status report will be submitted by the Consultant prior to each meeting. B. Task 2 - Data Collection The basis of information for this project will be the most recent versions of the countywide Geographic Information System (GIS) and asset management database. It is assumed that the GIS and database contain nearly all of the location, elevation, size, material, and condition data that will be required to update and compile the unified collection system model. As necessary, isolated locations will be updated using additional as-built and related information. As these data are reviewed by the Consultant, all suspect pipe profiles (e.g. negative slopes, etc.) will be reviewed with the City. Appropriate coverages from the most recent version of the City's GIS and database wyl be obtained and installed on Consultant computer workstations to serve as the foundation for the project GIS. All relevant spatial data obtained and developed throughout the project, including model networks, will be input and maintained within the project GIS. The fmal GIS coverages will be submitted to the City in ESRf> format at the conclusion of the project. Data needs also include documentation of the methodologies followed and assumptions made as part of the southern model development, along with conclusions and recommendations made through that evaluation. This information will be necessary so that the existing models can be integrated and the southern model can be verified. Other information to be collected will include the following: · CH2M HILL review information of Butler Creek model · Census data - including population distribution and trends · BASINS model coverages and results · Land use plans - existing, 2010, and 2020 · Projected water system expansions for planning horizons · Sanitary Sewer Evaluation Study (SSES) reports · Existing flow monitoring data · Pump station records and operation protocols · Maintenance work orders · Customer complaint records g:vnkt\agreemenuLcfjents\augusta-ricnmond county utilities\5cope of work.doc 2/10 '. ARCAms · Sanitary sewer overflow records · Design data for planned system improvements To the extent possible, relevant spatial data will be obtained in digital format to facilitate its compilation into the project GIS, which will be turned over to the City at the project conclusion. The Consultant will develop a technical memorandum summarizing the projected data needs. This memorandum will serve as a guide for the data collection effort, including one or more related project team meetings. C. Task 3 - Model futegration and Development After relevant data are obtained and organized, the Consultant will proceed with combining the existing model sets. Each will be reviewed in detail to defme the structure, nomenclature, and methodologies applied. Hydrologic and hydraulic parameters will be adjusted appropriately so that the areas are unified into a single functional model. The existing model areas will be updated using the project GIS and other collected data. Using this same data set, the central portion of the collection system will be input to the model. All identified components of the primary collection system will be represented. This will include gravity sewer lines 12 inches in diameter and greater, along with associated structures as appropriate. Smaller pipes (including force mains and siphons) will be included in the model as necessary to provide an optimal representation of the system. All major pump stations that are part of the primary system will also be represented. Hydrologic information required for model setup will also be defmed from the project GIS. The resulting preliminary model will seek to represent the system in place at the start of model development. The Consultant will submit a techni~al memorandum to the City that describes the updates made to the existing models through this process. After a.functioning system wide hydraulic model has been compiled, the Consultant will complete a generalized capacity assessment of the overall system using synthetic flows. Results of this assessment will be summarized in a technical memorandum and presented to the City for discussion. The preliminary model will then be modified as necessary based on any comments received. D. Task 4 - Field Services As part of the capacity assessment and other previous activities, it is expected that isolated locations requiring field data collection will be identified. The Consultant will then conduct related field visits and surveys for selected "spot" locations as subsequently authorized by the City. The City will be invoiced for these services on the basis of work completed, as described in the Project Costs section of this attachment. Work under this task will be initiated through one or more memorandum submitted to the City. The Consultant will then coordinate with the City on collection of this data, with the City g:\mkt\agreements\.-dients\Augusta-richmond county utilities\scope of work.doc 3/10 ARCADlS reserving the option of collecting this data using City staff outside of this contract. The requirement for and authorization to proceed with each field services effort will first be documented and submitted to the City and/or its representative for review and approval. E. Task 5 - Flow Monitoring The collection' of useful flow monitoring data will be a crucial step in understanding the Augusta collection system and calibrating the hydraulic model. The flow monitoring effort will be initiated through development of a draft flow monitoring plan, which will outline proposed monitoring locations, protocol, and schedules. The Consultant will meet with the City to discuss and refme the draft monitoring plan. A fmal flow monitoring plan will subsequently be developed and submitted. Monitoring locations will be identified that are expected to provide the most useful information on hydraulic responses of the network to a range of flow conditions, and subsequently for calibration of the system model. It is intended to simultaneously monitor flows at up to 45 key locations during various dry-weather periods and wet-weather events over a continuous 60-day period in February and March 2004. Each installation will consist of an area-velocity flow meter with internal data logger. At the time of installation, each flow meter will be calibrated using an independent flow measuring device. Augmenting the data collected from the temporary flow meters will be measurements recorded by the City at the five connection points from satellite collection systems. Hourly rainfall rates during the monitoring period will be recorded using the City's five tipping bucket rain gauges located within the study area, augmented by one additional temporary rain gauge to be installed and maintained by the Consultant for the duration of the monitoring period. It is assumed that these rain gauges are set to record rainfall totals at l5-minute intervals to an integral digital data logger, and that this data can be readily accessed by the Consultant throughout the monitoring period. The Consultant will also coordinate with the City to obtain concurrent flow data from up to five modeled pump stations. Flow rates for modeled pump stations will be based upon one of two methods: · Flow data recorded directly from the station discharge line by an appropriate flow meter to be installed by City (This method assumed for three stations), or · Extrapolated values from recorded pump run times and actual drawdown tests obtained by the Consultant in coordination with the City (This method is assumed for two stations). Pump run times (date/time on and off each pump) to be recorded by appropriate data loggers installed by the City. ' Each flow monitoring site will be visited at least once each week by the Consultant throughout the monitoring period for maintenance and data acquisition. Each site will be visited during times of varying flow rates Oow and high) and after significant storm events; flow meter calibration will be adjusted as necessary in accordance with observed flows. Monitor functionality will be verified during each visit. The Consultant will review intermediate flow monitoring data obtained throughout the program. g:\mkt\agreements'-dients\augusta-richmond county utllities\scope of work.doc 4110 '. AR(AD~5 The fInal flow monitoring record will be statistically evaluated to isolate the primary components of sanitary sewer wet-weather flow: Sanitary Flow - Flow generated directly from the customers served by the collection system, including industrial, commercial, and residential users. Dry- Weather Infiltration - Extraneous flow within the system during dry weather, typically from groundwater entering sewer lines and manholes through cracks or other defects. Rainfall Dependent Inflow - Generally a fraction of stormwater runoff entering the system directly through improper connections or other defects. This flo~ can be observed as an early response soon after rainfall begins, and then drops off following the event in direct correlation to surface runoff. Rainfall Dependent Infiltration - Additional infiltration entering the network, beyond that experienced during dry weather. This flow is most often associated with groundwater elevated in response to rainfall, leading to increased infiltration rates. It can be observed as a delayed flow response in the network that, after the conclusion of rainfall, gradually tapers off over several hours or days. Collectively, sanitary flows related to rainfall are termed Rainfall Dependent Infiltration and Inflow (ROil). The evaluation ofRDII within the collection system, along with methods for its reduction and control, will be the key to developing effective system improvements. Hydrologic subareas will be ranked based on the estimated severity of both dry weather infiltration and RDII . Also, monitored wet weather flows will be normalized for each subarea (e.g. gaVin-dia-mile, gal/If). The "R" factor (percentage oftotal runoff expected to enter system) will also be estimated for each subarea. These values will be developed for up to three individual rainfall events. The flow monitoring program, data obtained, and results from each location will be summarized in a flow monitoring report submitted to the City. This report will include representative plots from each location showing the breakout of the major flow components. F. Task 6 - Model Calibration and Existing Conditions Simulation Results of the flow monitoring program will be used to calibrate the system model, such that model results adequately match the monitoring record for a sufficient range of conditions. Isolated dry- weather flow values will be input directly to the model as time series. Key model parameters can then be carefully adjusted until output during wet-weather conditions (with application of the actual rainfall record) sufficiently matches the relevant flow records. Portions of the system that are simulated to be performing differently from that suggested by the monitoring record will be communicated to the City soon after they are identifIed. The calibrated model can then be applied for the analysis of existing conditions throughout the collection system. This model will represent system conditions in place at the time of the flow monitoring effort. Design storm events for the 2-year, 5-year, and 1 O-year recurrence, 24-hour storms will be applied to the existing conditions model. The calibration effort and existing 9:\mkt.\agreem~di~ts\august8-(ichmond county utllitie:s\scope of work-doc 5/10 " ARCAms conditions model results will be summarized in a technical memorandum and submitted to the City for discussion regarding actual system performance relative to model results. The existing conditions model will then be modified to include planned near-term system improvements already in the design stage. Results from this model will be similarly documented by the Consultant. G. Task 7 - Future Conditions Simulation The Consultant will develop projected future conditions for the Augusta system for both the 2010 and 2020 planning horizons. The anticipated future service areas and dry-weather flows will be based on the area and population projections recently developed for the City's water supply system. Projected land use and related data for this effort will be based on coverages recently developed as part of the water quality assessment completed using the U.S. Environmental Protection Agency's BASINS model. Baseline conditions for both planning horizons will be simulated for both the as-is and near-term existing hydraulic systems using the same 'design storm events. Results from the future conditions model will be documented in a technical memorandum submitted to the City. H. Task 8 - Alternatives Development The initial effort toward the development of alternative improvements to the collection system will be the establishment of the design basis. Using the findings documented under previous tasks, the Consultant will present to the City the problems and issues identified within the system. At the conclusion of this discussion, the guiding principles for alternative development will be established. These principles will include the objectives of simulated improvements (for example, SSO control and/or overall flow reduction), the design storm event to be used, and the planning horizon applied. Up to four distinct alternatives will be developed to fully address the established objectives to the extent possible within the set parameters. Each alternative will be based on a unique focus to be established in coordination with the City. At least one alternative is expected to focus on maximizing service levels through key hydraulic improvements to the extent possible, followed by prioritization of sewer rehabilitation in selected drainage subareas. Model results will indicate which subareas likely have the greatest proportional impact on system problems. Modeled ROll flows from these sub-basins will then be reduced to reflect completion of rehabilitation work within those areas. The modeled reductions in flows will be based on published literature values developed from empirical studies in comparable areas and with acceptable technologies. Acceptable rehabilitation technologies will be identified through discussions with City staff. Evaluated hydraulic improvements to the system will potentially include: · Replacement and upgrade of specific line segments · Addition of relief lines g:\mkt\agreements\_cllents\au9una-rfchmond county utilities\scope of work.doc 6/10 ,. , ARCADlS . Flow equalization at strategic locations Modification of pump station operating parameters Modification of pump station facilities Other improvements as identified in coordination with AUD staff . . . Planning level cost estimates will be developed for construction of each altemative. Maintenance costs will also be estimated for improvements as necessary. The alternatives will be ranked according to effectiveness, costs, and implementability. At the conclusion of the alternatives evaluation, the Consultant will meet with AUD staff and decision makers to present its findings and discuss the estimated costs and benefits of each alternative. Through this process, a final alternative will be selected for implementation. The selected alternative will be modeled at a more refmed detail as necessary, including any modifications identified through the selection process. More detailed costs and related implementation issues will then be developed for the selected alternative. As a separate analysis, the Consultant will develop recommendations concerning expansion of the City's System Control and Data Acquisition (SCADA) network. These recommendations will include optimal collection system permanent monitoring locations, equipment options, and related protocols and planning level cost comparisons. These recommendations will be summarized in a technical memorandum to be presented to the City. I. Task 9 - Report and Planning Documents At the conclusion of the model evaluation and alternative selection, a formal report will be compiled that presents the methodology followed in the development, calibration, and application of the computer model, as well as the evaluation fmdings. Each of the examined alternatives will be described, along with its related benefits and costs. The final selected alternative will be described in additional detail, including a recommended implementation schedule. The report will include maps, tables, and other graphics as necessary to sufficiently describe each of the relevant aspects of the evaluation. Appendices will be included to provide additional details on model development, costs, and other features of the project. A draft report will be submitted to the City for review and comment. Following receipt of all comments, the fmal project report will be compiled and submitted. A separate Capital Improvements Plan (CIP) document will also be compiled, which will present sufficient design, scheduling, and cost details as necessary for formal implementation of the selected alternative improvements. The Consultant will coordinate with appropriate City staff and others as necessary to identify an optimal implementation protocol for the improvements, such that other utility and related improvements are synchronized to the extent possible. This information will be presented to the City as a draft CIP document. Following receipt of all comments, the Consultant will compile and submit the final CIP document. g:\mkt\agreement5\...clients\augurta-fichmond county utillties\5cope of work-doc 7/10 AR(ft~mS J. Task lO - Data Transfer and Training At the conclusion of the evaluation and reporting tasks, the Consultant will coordinate with City staff to facilitate the transfer and installation of all.relevant project databases and model files. Consultant staffwill provide electronic copies of all relevant data to the City. The Consultant will then install these data and model files to identified City computers as directed by City staff. All software components will then be verified as operational. The Consultant will then conduct a three- or four-day training seminar for concerned City staff for the application of installed software. A project data manual and a project training manual will be developed and provided for this purpose. These manuals will be developed to provide an ongoing reference to the users within the City staff. City GIS staff will be trained on the specific aspects and uses of the project data layers, including potential applications and data security. Selected City staff will also be trained on the application and maintenance of the Augusta collection system models. Through a hands-on trairling process, staff will be familiarized with the data sets and general use of the MOUSE modeling platform. It will be intended to provide attendees with a proficiency in working with the specific Augusta models such that specific model elements can be revised for the assessment of future alternatives. Similarly, attendees will be expected to have the capability to maintain the model with the most common types of system modifications, as well as future software upgrades from the model vendor. It is assumed that the City will possess sufficient model licenses for the purposes of this training. K. Task II - Model and GIS Maintenance Consultant will provide technical support to City staff on an on-call basis for the use and maintenance of the project GIS and models. This support is assumed to be limited to eight one-day, on-site visits by a Consultant staff member, along with associated telephone conversations. III. Project Costs The project will be executed on a lump sum basis, with costs billed according to percent complete by task, with the exception of Task 4 contingency work, which will be billed on an hourly basis as described below. Budgeted costs by task are summarized as follows: Task No. Description Cost 2 3 Project Startup Data Collection Model Integration and Development $11,450 $14,100 $46,900 4 Field Services' Basic Contingency Flow Monitoring2 Model Calibration and Existing Conditions Simulation 5 $68,920 $47,000 $253,400 $48,615 6 g:\mkt\agreements\..dlents\augusta-richmond county utilities\S<.ope of work.doc 8/10 ARCADlS Task No. 7 8 9 10 11 12 13 14 . ~ .- . Description Future Conditions Simulation Alternatives Development Report and Planning Documents Data Transfer and Training Model and GIS Maintenance Project Meetings Project Management Quality Control Project Total Cost $13,350 $58,500 $39,800 $18,700 $11,900 $26,100 $37,900 $31,000 $727,635 Notes regarding cost: l. Basic Services costs shown include maintenance of the project GIS and related field data. Field Services costs shown include a total allowance of $47,000 for additional field data collection as needed at isolated locations and for associated data management. The City will receive a written estimate for approval prior to the initiation of any work under this allowance. Field Services costs will be invoiced up to the allowance llPper limit as work is completed and according to the following rates: . Two-person field crew at $ll 0 per hour . GIS Specialist at $95 per hour . GIS Technician at $60 per hour 2. Flow Monitoring cost shown is based on 45 temporary flow meters in place for eight consecutive weeks. If fewer than 45 meters but more than 19 meters are installed, costs will be reduced by $4,240 for the number ofuninstalled meters. IV. Project Schedule The above scope of work is to be executed according to the schedule provided in Attachment D - Schedule for Performance, which is based on Consultant's submittal of all substantive findings to City by November 30,-2004, to facilitate the City's fiscal planning process. Follow-up reporting and training efforts for the project are to be completed by the end of January 2005. These dates are based on Consultant's receipt of a Notice to Proceed from the City by June 30, 2003. Project execution is designed around integration of the various work efforts to efficiently achieve all project milestones. The schedule assumes timely response from the City to data requests and document reviews. Flow monitoring is planned for February and March 2004. If the weather during that period is not adequate for model calibration, extension of the monitoring period will be necessary. Consultant will coordinate with the City prior to any cost or schedule adjustments. 9:\mkt\agr~ments'-dlents\augusta.richmond county utllitles\scope of work.doc 9/10 ...'" ;~. - .. \, . ;, ARCAms V. Additional Project Assumptions A. City refers to the AUD staff and the AUD Program Management Team. B. The ADD Program Management Team will coordinate all required meetings and will be the focal point for all correspondence. The Consultant may copy other AUD staff and AUD Program Management Team members to facilitate the project. C. The ADD Program Management Team, thereby eliminating all conflicting comments from the City, will summarize all review comments that are sent by the City into one document. All individual comments will also be attached to the summary to help clarify comments received. g:\mkt\agreements\...clients\auguna-richmond county utilities\scope of work.doc 10/10