HomeMy WebLinkAboutFlow Monitoring
Augusta Richmond GA
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CH2MHILl---' TRANSMITTAL
To:
Burnside, Wall, Ellison & Revell
From: Michele Healy
360 Bay Street
Suite 100
Augusta, GA 30901
Attn: Jim Wall
Date: July 1, 2003
Re: Project 60090: Flow Monitoring
We Are Sending You:
Attached
Under separate cover via
Shop Drawings
Documents
Tracings
Prints
Specifications
Catalogs
Copy of letter
Other: Executed Consultant Service Aareement
Quantity
Description
1 copy ARCADIS G&M, Inc, Executed Consultant Service Agreement (Collection System Hydraulic
Model), original copy
If material received is not as listed, please notify us at once
Remarks:
Copy To:
Program File 60090
WALL 03 07 on SIGNED ENG CONTRACTS. DOC
60110
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~ ARCAD1S
To:
Michele Healy
CH2M HlLL
360 Bay Street, Suite lOO
Augusta, GA 30901
Copies:
ARCADIS G&M, Inc.
2849 Paces Ferry Road
Suite 400
Atlanta
Georgia 30339
Tel 77043' 8666
Fax 770 435 2666
Infrastructure, buildings, environment, communications
Transmittal Letter
WATER RESOURCES
From:
Dan Harris
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Date:
8 May 2003
Subject:
Consultant Services Agreement
Augusta Collection System Hydraulic Model
ARCADIS Project No.:
We are sending you:
cg] Attached
o Shop Drawings
o Prints
o Other:
o Under Separate Cover Via
the Following Items:
o Plans
o Sam pies
o Specifications
o Copy of Letter
o Change Order
o Reports
Co ies
2
Date
5/8/03
Drawin No.
Rev.
Descri tion
Consultant Services Agreement
Action*
CH2MHiI/
AGS
Action*
o A Approved
o AN Approved As Noted
o AS As Requested
o Other:
o CR
o F
cg] FA
Correct and Resubmit
File
For Approval
it _ Copies
o Return _ Copies
o Review and Comment
Mailing Method
o U.S. Postal Service ," Class
o Certified/Registered Mail
o Other:
o Courier/Hand Delivery
o United Postal Service (UPS)
cg] FedEx Priority Overnight
o FedEx Standard Overnight
o Fed Ex 2-Day Delivery
o FedEx Economy
Comments: Please give me a call if there are any questions.
Thank you.
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ST ATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
MAlOR PROTECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
CONSULT ANT:
ARCADIS G&M, Inc.
PROJECT:
Augusta Collection System Hydraulic Modeling
DATE EXCECUTED:
DATE COMPLETED:
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STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
MAJOR PROTECTS
CONSULTANTSER~CESAGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
This Agreement is made and entered into this ~ day of a~ , 20~y and
between AUGUSTA, Georgia, a political subdivision of the State of ~orgia, hereinafter called the "CITY"
and ARCADIS G&M, Inc., a Corporation authorized to do business in Georgia, hereinafter called the
"CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional
services for:
Collection System Modeling
; and,
WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide
the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed
by and between the CITY and the CONSULT ANT that:
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GENERAL PROVISIONS
ARTICLE 1. PROCUREMENT OF SERVICES
CONSULT ANT has agreed in its Agreement with
CITY to procure the services of licensed design
professionals to provide the engineering services
required to provide professional engineering and
design services for the Project in accordance with
the requirements as outlined in and attached as
Attachment A Scope of Work and other relevant
data defining the Project.
1.1 Consultant Coordination
The CONSULT ANT shall cooperate fully with all
municipalities, local government officials, utility
companies, and other consultants as directed by
the CITY. CITY, CONSULTANT and all relevant
parties agree to work together on the basis of
trust, good faith and fair dealing, and shall take
actions reasonably necessary to enable each other
to perform this Agreement in a timely, efficient
and economical manner. All parties agree to
cooperate in a manner consistent with good
design practice and will exercise the degree of
skill and diligence normally employed by
professional engineers or consultants practicing
under similar conditions. CONSULTANT will
re-perform any services not meeting this
standard without additional compensation.
1.2 Amendments To Agreement
Every amendment to the Scope of Services shall
become and is hereby made a part of this
Agreement. Amendments must be fully executed
by both the CONSULT ANT and CITY to be valid.
1.3 Reduction In Required Services
If reductions in the required services are ordered
by CITY, the credits shall be the amounts for such
services as described in subsequently executed
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Amendments to this Agreement, and no claim for
damages for anticipated profits shall accrue to the
CONSULTANT.
1.4 Date Changes
If in this Agreement specific periods of time for
rendering services are set forth or specific dates
by which services are to be completed are
provided and if such periods of time or dates are
changed through no fault of CONSULTANT, the
rates and amounts of compensation provided for
herein shall be subject to equitable adjusbnent.
1.5 Agreement Modifications
This Agreement shall not be modified except by a
duly executed Amendment hereto in writing
under the hands and seals of both parties hereto.
1.6 Time Of Completion
The time of completion shall be as described in
the schedule attached hereto as Attachment D -
Schedule for Performance.
This Agreement shall terminate immediately and
absolutely at such time as appropriated and
otherwise obligated funds are no longer available
to satisfy the obligations of the CONSULT ANT
on behalf of the CITY under this Agreement.
However, CONSULTANT will be compensated
for all work prior to termination of contract even
if the CITY has obligated the funds to other.
projects.
1.7 Project Progress
CONSULTANT'S services and compensation
under this Agreement have been agreed to in
anticipation of the orderly and continuous
progress of the Project through completion.
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1.8 Litigation
Nothing in this Agreement shall be construed as
obligating the CONSULTANT to appear,
support, prepare, document, bring, defend or
assist in litigation either undertaken or defended
in behalf of the CITY except in consideration of
compensation. All such services required or
requested of CONSULTANT by the CITY except
suits or claims between the parties to this
Agreement will be reimbursed as additional
services.
1.9 Bindings
It is further agreed that the CITY and
CONSULT ANT each binds itself and themselves,
its or their successors, executors, administrators
and assigns to the other party to this Agreement
and to its or their successors, executors and
assigns in respect to all covenants of this
Agreement. Except as above, neither CITY nor
the CONSULTANT shall assign, sublet or
transfer its or their interest in this Agreement
without prior written consent of the other party
hereto.
1.10 Extent Of The Agreement
This Agreement represents the entire agreement
between CITY and CONSULTANT and
supersedes all prior negotiations, representations
and agreements, either written or oral.
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ARTICLE 2. DEFINITIONS
Wherever used in this Agreement, whether in the
singular or in the plural, the following terms shall
have the following meanings:
2.1 Agreement Execution - means the date on
which CONSULTANT executes and enters into
an Agreement with CITY to perform the Work.
2.2 Agreement Price - means the total monies,
adjusted in accordance with any provision herein,
payable to the CONSULT ANT under this
Agreement.
2.3 CITY - means a legal entity AUGUSTA,
GEORGIA, a political subdivision of the State of
Georgia.
2.4 CONSULTANT - means the party or parties
contracting directly with the CITY to perform
Work pursuant to this Agreement.
2.5 Contract - means the Agreement Documents
specifically identified and incorporated herein by
reference.
2.6 Contract Time - means the period of time
stated in this Agreement for the completion of the
Work.
2.7 Program Manager - means CH2M HILL as
the representative of the CITY who shall act as
Liaison between the CITY and the
CONSULTANT for all matters pertaining to this
Agreement, including review of CONSULTANT's
plans and work.
2.8 Subcontractor - means any person, firm,
partnership, joint venture, company, corporation,
or entity having a contractual agreement with
CONSULTANT or with any of its subcontractors
at any tier to provide a part of the Work called for
by this Agreement.
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2.9 Supplemental Agreement - means a written
order to CONSULTANT signed by CITY and
accepted by CONSULT ANT, effecting an
addition, deletion or revision in the Work, or an
adjustment in the Agreement Price or the
Contract Time, issued after execution of this
Agreement.
2.10 Task Order - means a written order
specifying a Scope of Services, time of completion
and compensation limit for services being
provided by CONSULTANT. Task Orders shall
be incorporated by reference as part of the
Supplemental Conditions of this Agreement.
2.11 Work - means any and all obligations, duties
and responsibilities, including furnishing
equipment, engineering, design, workmanship,
labor and any other services or things necessary
to the successful completion of the Project,
assigned to or undertaken by CONSULTANT
under this Agreement.
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ARTICLE 3: CONTRACT DOCUMENTS
3.1 List of Documents
The Agreement, the General Conditions, the
Attachments, and any Supplemental Agreements,
including Task Orders shall constitute the
Agreement Documents.
3.2 Conflict and Precedence
The Agreement Documents are complementary,
and what is called for by one is as binding as if
called for by all. In the event there are any
conflicting provisions or requirements in the
component parts of this Agreement, the several
Agreement Documents shall take precedence in
the following order:
1. Agreement - Including Attachments
2. General Conditions
3. Supplemental Conditions - Including
Task Orders
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ARTICLE 4. GENERAL CONDITIONS
4.1 Commencement Of Work
The performance of the work as defined in the
Agreement between CONSULT ANT and the
CITY, and herein described in this Agreement as
Attachment A Scope of Work shall be
commenced upon receipt by the CONSULTANT
of a written Notice to Proceed. The effective date
of services shall be defined in each Notice to
Proceed.
4.2 Professional Standards
The standard of care for all services performed or
furnished by CONSULT ANT under this
Agreement will be the level of care and that is
ordinarily used by members of CONSULTANT'S
profession practicing under similar conditions.
4.3 Changes And Extra Work
The CITY may, at any time, request changes in
the work to be performed hereunder. All such
changes, including any increase or decrease in the
amount of the CONSULTANT's compensation,
which are mutually agreed upon by and between
the CITY and the CONSULTANT, shall be
incorporated in written Supplemental
Agreements to the Agreement.
Changes that involve an increase in the
compensation shall be considered major, and
require the approval of the CITY. The Program
Manager may approve minor changes to the
scope of services that do not involve an increase
in compensation or schedule.
4.4 Personnel
The CONSULT ANT represents that it has
secured or will secure, at its own expense, all
personnel necessary to complete this Agreement;
none of whom shall be employees of, or have any
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contractual relationship with, the CITY. All of
the services required hereunder will be
performed by the CONSULTANT under its
supervision, and all personnel engaged in the
work shall be qualified and shall be authorized or
permitted under law to perform such services.
All key professional personnel, including
subcontractors, engaged in performing services
for the CONSULT ANT under this agreement are
indicated in a personnel listing attached hereto as
Attachment C - Listing of Key Personnel and
incorporated herein by reference. No changes or
substitution shall be permitted in the
CONSULT ANT's Key Personnel without the
prior written approval of the CITY or his
designee.
The CONSULT ANT shall employ only persons
duly registered in the appropriate category in
responsible charge of supervision and design of
the work. The CONSULTANT shall endorse all
reports, contract plans, and survey data. Such
endorsements shall be made by a person duly
registered in the appropriate category by the
Georgia State Board of Registration for
Professional Engineers and Land Surveyors,
being in the full employ of the CONSULT ANT
and responsible for the work prescribed by this
Agreement.
4.5 Accuracy Of Work
The CONSULT ANT shall be responsible for the
accuracy of the work and shall promptly correct
errors and omissions in its plans and
specifications without additional compensa1;ion.
The CONSULTANT shall give immediate '
attention to these changes so there will be a i
minimum of delay to others. i
Acceptance of the work by the CITY will not
relieve the CONSULTANT of the responsibility
for subsequent correction of any errors and the
clarification of any ambiguities.
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4.6. Confidentiality
The CONSULTANT agrees that its conclusions
and any reports are for the confidential use and
information of the CITY and that it will not
disclose its conclusions in whole or in part to any
persons whatsoever, other than to submit its
written documentation to the CITY, and will only
discuss the same with it or its authorized
representatives. Upon completion of this
Agreement term, all documents, drawings,
reports, maps, data and studies prepared by the
CONSULTANT pursuant thereto shall become
the property of the CITY and be delivered
thereto.
Articles, papers, bulletins, reports, or other
materials reporting the plans, progress, analyses,
or results and findings of the work conducted
under this Agreement shall not be presented
publicly or published without prior approval in
writing of the CITY.
It is further agreed that if any information
concerning the PROJECT should be released by
the CONSULTANT without prior approval from
the CITY, the release of same shall constitute
grounds for termination of this Agreement
without indenmity to the CONSULTANT, but
should any such information be released by the
CITY or by the CONSULT ANT with such prior
approval, the same shall be regarded as public
information and no longer subject to the
restrictions of this Agreement.
4.7 Open Records
CONSULT ANT acknowledges that all records
relating to this Agreement and the services to be
provided under the contract may be a public
record subject to Georgia's Open Records Act
(O.c.G.A. 950-18-70, et seq.). CONSULTANT
shall corporate fully in responding to such
requests and making all records, not exempt,
available for inspection and copying as provided
by law.
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4.8 Jurisdiction
The law of the State of Georgia shall govern the
CONTRACT between CITY and CONSULTANT
with regard to its interpretation and performance,
and any other claims related to this agreement.
All claims, disputes and other matters in question
between CITY and CONSULTANT arising out of
or relating to the Agreement, or the breach
thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The
CONSULTANT, by executing this Agreement,
specifically consents to jurisdiction and venue in
Richmond County and waives any right to
contest the jurisdiction and venue in the Superior
Court of Richmond County, Georgia.
4.9. Termination Of Agreement For Cause
If through any cause, the CONSULTANT shall
fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the
CONSULTANT shall violate any of the
covenants, agreements or stipulations of this
Agreement, CONSULTANT will be given the
opportunity to commence correction of obligation
within 5 days of written notice and diligently
complete the correction thereafter. Failure to
maintain the scheduled level of effort as
proposed and prescribed, or deviation from the
aforesaid schedule without prior approval of the
CITY, shall constitute cause for termination.:The
CITY shall thereupon have the right to terminate
this Agreement by giving written notice to the
CONSULT ANT of such termination, and '
specifying the effective date thereof, at least nve
(5) days before the effective date of such .
termination. In such event, all finished or :
unfinished documents, maps, data, studies, Work
papers and reports prepared by the i
CONSULTANT under this Agreement shall I
become the property of the CITY, and the
CONSULTANT shall be entitled to receive just
and equitable compensation for any satisfactory
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work completed on such documents, as mutually
agreed by the CITY and CONSULTANT.
4.10 Termination For Convenience Of The City
The CITY may terminate this contract in part or
in whole upon written notice to the
CONSULT ANT. The CONSULT ANT shall be
paid for any validated services under this
Contract up to the time of termination.
4.11 Coordination And Cooperation With Other
Utilities And Consultants
CONSULTANT shall thoroughly research all
utility records to identify the existing facilities on
the submitted plans for avoidance, or resolution,
of conflicts with the proposed Scope of Services.
If the CITY undertakes or awards other contracts
for additional related work, the CONSULTANT
shall fully cooperate with such other consultants
and the CITY employees or appointed
committee(s), and carefully fit its own work to
such additional work as may be directed by the
CITY. The CONSULTANT shall not commit or
permit any act which will interfere with the
performance of work by any other consultant or
by CITY employees.
4.12 Covenant Against Contingent Fees
The CONSULTANT warrants that no person or
selling agency has been employed or retained to
solicit or secure this Agreement upon an
agreement or understanding for a commission,
percentage, brokerage, or contingent fee,
excepting bona fide employees or bona fide
established commercial or selling agencies
maintained by CONSULTANT for the purpose of
securing business and that the CONSULTANT
has not received any non-CITY fee related to this
Agreement without the prior written consent of
the CITY. For breach or violation of this
warranty, the CITY shall have the right to annul
this Agreement without liability or at its
discretion to deduct from the Agreement Price of
consideration the full amount of such
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commission, percentage, brokerage or contingent
fee.
4.13 Responsibility For Claims And Liability
The CONSULTANT shall be responsible for any
and all damages to properties or persons caused
by its employees, subcontractors, or agents, and
shall hold harmless the CITY, its officers, agents
and employees from all suits, claims, actions or
damages of any nature whatsoever to the extent
found to be resulting from the CONSULTANT,
its subcontracts, or agent in the negligent
performance or non-performance of work under
this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance
coverage.
4.14 Insurance
The CONSULT ANT shall, at all times that this
Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will
ensure and indemnify both the CITY and
Program Manager against liability or financial
loss resulting from injuries occurring to persons
or property or occurring as a result of any
negligent error, act, or omission of the
CONSULTANT during the term of this
Agreement.
The CONSULTANT shall provide, at all times
that this agreement is in effect, Worker's
Compensation insurance in accordance with the
laws of the State of Georgia.
The CONSULT ANT shall provide, at all times
that this Agreement is in effect, Insurance with
limits of not less than:
4.14.1 Workmen's Compensation Insurance'- in
accordance with the laws of the State of Georgia.
4.14.2 Public Liability Insurance - in an amount
of not less that One Million ($1,000,000) Dollars
for injuries, including those resulting in death to
anyone person, and in an amount of not less than
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One Million ($1,000,000) Dollars on account of
anyone occurrence.
4.14.3 Property Damage Insurance - in an
amount of not less than One Million ($1,000,000)
Dollars from damages on account of an
occurrence, with an aggregate limit of One
Million ($1,000,000) Dollars.
4.14.4 Valuable Papers Insurance - in an amount
sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data
relating to the work covered by the Project.
4.14.5 Professional Liability Insurance - in an
amount of not less than One Million ($1,000,000)
Dollars or an amount that correlates to the
aggregate fee on the project should it exceed
$1,000,000.
CITY will be named as an additional insured
with respect to CONSULTANT's liabilities
hereunder in insurance coverages identified in
items (b) and (c).
The policies shall be written by a responsible
company(s), to be approved by the CITY, and
shall be noncancellable except on thirty-(30) days'
written notice to the CITY. Such policies shall
name the CITY as co-insured, except for worker's
compensation and professional liability policies,
and a copy of such policy or a certificate of
insurance shall be filed with the CITY at the time
of the execution of this Agreement.
4.15 PROHIBITED INTERESTS
4.15.1 Conflict of Interest
The CONSULT ANT agrees that it presently has
no interest and shall acquire no interest, direct or
indirect, that would conflict in any manner or
degree with the performance of its services
hereunder. The CONSULTANT further agrees
that, in the performance of the Agreement, no
person having such interest shall be employed.
4.15.2 Interest of Public Officials:
No member, officer, or employee of the CITY
during his tenure or for one year thereafter, shall
have any interest, direct or indirect, in this
Agreement or the proceeds thereof.
4.15.3 Employment of CITY's Personnel:
The CONSULT ANT shall not employ any person
or persons in the employ of the CITY for any
work required by the terms of the Agreement,
without the written permission of the CITY
except as may otherwise be provided for herein.
4.16. SUBCONTRACTING
The CONSULTANT shall not subcontract any
part of the work covered by this Agreement or
permit subcontracted work to be further
subcontracted without the CITY's prior written
approval of the subcontractor. The CITY will not
approve any subcontractor for work covered by
this Agreement that has not been recommended
for approval by the Program Manager.
All subcontracts in the amount of $5,000 or more
shall include, where possible, the provisions set
forth in this Agreement.
4.17 ASSIGNABILITY
The CONSULTANT shall not assign or transfer
whether by an assignment or notation, any of its
rights, obligations, benefits, liabilities or other
interest under this Agreement without the
written consent of the CITY.
4.18 EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the
CONSULTANT agrees as follows: (1) the
CONSULT ANT will not discriminate against any
employee or applicant for employment because
of race, creed, color, sex or national origin; (2) the
CONSULT ANT will, in all solicitations or
advertisements for employees placed by qualified
applicants, receive consideration for employment
without regard to race, creed, color, sex or
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national origin; (3) the CONSULT ANT will cause
the foregoing provisions to be inserted in all
subcontracts for any work covered by the
Agreement so that such provision will be binding
upon each subcontractor, provided that the
foregoing provision shall not apply to contracts
or subcontracts for standard commercial supplies
of raw materials.
4.19 DRUG FREE WORK PLACE
CONSULTANT shall be responsible for ensuring
that its employees shall not be involved in any
manner with the unlawful manufacture,
distribution, dispensation, possession, sale or use
of a controlled substance in the workplace. For
purposes of the policy, "workplace" is defined as
CITY owned or leased property, vehicles, and
project or client site. Any violation of the
prohibitions may result in discipline and/ or
immediate discharge.
CONSULTANT shall notify the appropriate
federal agencies of an employee who has a
criminal drug statute conviction for workplace
violation.
CONSULT ANT may require drug or alcohol
testing of employees when contractually or
legally obligated, or when good business
practices would dictate.
4.20 ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer's, and
technicians performing work under this
Agreement shall be paid unconditionally and not
less often than once a month without deduction
or rebate on any account except only such payroll
deductions as are mandatory by law. The
CONSULT ANT hereby promises to comply with
all applicable "Anti-kickback" laws, and shall
insert appropriate provisions in all subcontracts
covering work under this Agreement.
4.21 AUDITS AND INSPECTORS
At any time during normal business hours and as
often as the CITY may deem necessary, the
CONSULT ANT shall make available to the CITY
and/ or audit representatives of the CITY for
examination all of its records with respect to all
matters covered by this Agreement. It shall also
permit the CITY and/ or representatives of the
audit, to examine and make copies, excerpts or
transcripts from such records of personnel,
conditions of employment and other data relating
to all matters covered by this Agreement. .
The CONSULTANT shall maintain all books,
documents, papers, accounting records and other
evidence pertaining to costs incurred on the
Project and used in support of its proposal and
shall make such material available at all
reasonable times during the period of the
Agreement, and for three years from the date of
final payment under the Agreement, for
inspection by the CITY or any reviewing
agencies, and copies thereof shall be furnished
upon request at cost plus 10%. The
CONSULTANT agrees that the provisions of this
Article shall be included in any Agreements it
may make with any subcontractor, assignee, or
transferee.
4.22 OWNERSHIP, PUBLICATION,
REPRODUCTION AND USE
All documents and materials prepared as an
instrument of service pursuant to this Agreement
are the property of the CITY. The CITY shall
have the unrestricted authority to publish,
disclose, distribute, and otherwise use, in whole
or in part, any reports, data, maps, or other
materials prepared under this Agreement I
without according credit of authorship. The I
CITY shall hold harmless the CONSULT ANT
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against all claims arising out of such use of !
documents and materials without the :
CONSULT ANT's knowledge and written
consent.
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4.23 VERBAL AGREEMENT OR
CONVERSATION
No verbal agreement or conversation with any
officer, agent, or employee of the CITY, either
before, during, or after the execution of this
Agreement, shall affect or modify any of the
terms or obligations herein contained, nor shall
such verbal agreement or conversation entitle the
CONSULTANT to any additional payment
whatsoever under the terms for this Agreement.
All changes to this Agreement shall be in writing
and appended hereto as prescribed in Article 3
above.
CITY:
ADMINISTRATOR
AUGUSTA, GEORGIA
530 Greene Street, Room 800
Augusta, GA 30911
Copy to:
DIRECTOR
AUGUST A UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
4.24 INDEPENDENT CONTRACTOR
The CONSULT ANT shall perform the services
under this Agreement as an independent
contractor and nothing contained herein shall be
construed to be inconsistent with this relationship
or status. Nothing in this Agreement shall be
interpreted or construed to constitute the
CONSULT ANT or any of its agents or employees
to be the agent, employee, or representative of the
CITY.
4.25 NOTICES
All notices shall be in writing and delivered in
person or transmitted by certified mail, postage
prepaid. Notices shall be addressed as follows:
CONSULTANT:
ARCADIS G&M, Inc.
2849 Paces Ferry Road, Suite 400
Atlanta, GA 30339
Attn: Daniel Harris, PE
PROGRAM MANAGER:
AUGUSTA PROGRAM MANAGER
CH2M HILL, INC.
360 Bay Street, Suite 100
Augusta, GA 30901
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IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
AUGUST ,
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PRINTED NAME: Michael D. Carroll, PE
TITLE:
Southeast Region Manager
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DATE:
Copy To:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, Ga 30901
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CONSULTANT'S RESPONSIBILITIES
CONSULTANT, in order to determine the requirements of the Project, shall review the
information in Attachment A - Scope of Services. CONSULTANT shall review its
understanding of the Project requirements with Program Manager and shall advise CITY of
additional data or services which are not a part of CONSULTANT's services, if any, necessary
for design to begin.
PROTECT UNDERSTANDING
Upon request from the CONSULT ANT, CITY may provide all criteria and full information as to
CITY1s and CONSULTANTS requirements for this part of the project, including design
objectives and constraints, space, capacity and performance requirements, flexibility and
expendability, and any budgetary limitations. CONSULTANT may request from the CITY to
furnish data, reports, surveys, and other materials that may be relied upon in performing
CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasonable times review and inspect the
project activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/ or plans
shall be cause to withhold payment to the CONSULT ANT until the CONSULT ANT complies
with the CITY's request in the regard.
The CITY's review recommendations shall be incorporated into the plans by the
CONSULT ANT.
CONSULTANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the insurance limits as specified
in Article 3 - General Conditions 4.14 Insurance.
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CITY'S RESPONSIBILITES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANTs
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter
properties for the purpose of accomplishing work in accordance with the practices of the CITY.
The CONSULTANT shall discuss with and receive approval from the CITY prior to sending
notices of intent to enter private property. Upon request by the CONSULT ANT, the CITY will
provide the necessary documents identifying the CONSULTANT as being in the employ CITY
for the purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMELY REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULT ANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of
any defect in the work of CONSULTANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any
way with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULT ANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULT ANT by CITY, except
for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
services.
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Attachment A
Scope of Services
May 9, 2003
I. Project Overview
The Augusta Utilities Department (City) owns, operates, and manages the wastewater collection and
treatment system for Augusta. The collection system consists of approximately 850 miles of sanitary
sewer lines, 7,000 maintenance structures, and 30 pump stations. Wastewater treatment is provided at
the James B. Messerly Water Pollution Control Plant and the Spirit Creek Water Pollution Control
Plant. The Augusta Utilities Department (AUD) service area is made up of seven major drainage
basins. Additional flows are received from Columbia County.
Much of the conveyance system is more than 50 years old. Originally a combined system, separation
of stormwater flows from each drainage basin has recently been completed by the City. The City has
consistently worked toward improved system performance and the control of sanitary sewer
overflows (SSOs). As part of these efforts, the City has commissioned individual hydraulic modeling
programs for those portions of the collection system within the Raes Creek, Rock Creek, Mid-City,
Butler Creek, Rocky Creek, and Spirit Creek drainage basins.
The City now wishes to retain ARCADIS (Consultant) for the compilation of a single, comprehensive
systemwide model of its entire sanitary service area. Fundamentally, this process will involve
integration and enhancement of the existing models of the northern area (completed previously by the
Consultant) and the southern area, along with compilation of the remaining central area (Oates Creek,
Main Interceptor, and other major lines) into a single model. Following short-term flow monitoring and
calibration, the unified model will be applied to perform a comprehensive evaluation of the overall
primary collection system under a range of conditions. This process will, for the first time, enable the
complex hydrologic and hydraulic interactions within the system to be accounted for. In this manner,
focused, cost-efficient improvements can be developed that address both localized and systemwide
impacts under a range of conditions and planning horizons. In addition, the integrated model will
facilitate a much more thorough understanding of issues within the system, enabling alternative
improvements to be evaluated as part of the City's ongoing area planning. For the balance of this
document, "City" is assumed to include the AUD Program Management Team.
II. Project Scope
A. Task I - Project Startup
Activities under this study will commence with the establishment of project objectives and
approach. A project kickoff meeting will be held and attended by concerned City staff and by the
Consultant project manager and engineers. A Work Plan document will be developed by the
Consultant and distributed prior to the meeting. This document will serve as the basis for most of the
meeting discussions.
During the meeting, the anticipated project execution, schedule, and products described in the Work
Plan will be discussed so that all members of the project team develop a mutual understanding of
these issues. Minor adjustments to the project approach can be made through this process. Team
members will be given specific assignments for data collection and other activities at this time to
efficiently meet project objectives. Additional detail will be built into the project schedule, with all
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team members agreeing on the various milestones and their associated responsibilities. The
Consultant will subsequently document meeting results, including assigned responsibilities and
modified schedule, for distribution to all attendees.
Ongoing project management throughout this project will include monthly status meetings
attended by the Consultant project manager and concerned City staff. Other Consultant team
members will attend these meetings as dictated by relevant project activity. A written monthly
status report will be submitted by the Consultant prior to each meeting.
B. Task 2 - Data Collection
The basis of information for this project will be the most recent versions of the countywide
Geographic Information System (GIS) and asset management database. It is assumed that the GIS
and database contain nearly all of the location, elevation, size, material, and condition data that will
be required to update and compile the unified collection system model. As necessary, isolated
locations will be updated using additional as-built and related information. As these data are
reviewed by the Consultant, all suspect pipe profiles (e.g. negative slopes, etc.) will be reviewed
with the City.
Appropriate coverages from the most recent version of the City's GIS and database will be obtained
and installed on Consultant computer workstations to serve as the foundation for the project GIS.
All relevant spatial data obtained and developed throughout the project, including model networks,
will be input and maintained within the project GIS. The final GIS coverages will be submitted to
the City in ESRfi format at the conclusion of the project.
Data needs also include documentation of the methodologies followed and assumptions made as part
of the southern model development, along with conclusions and recommendations made through
that evaluation. This information will be necessary so that the existing models can be integrated and
the southern model can be verified.
Other information to be collected will include the following:
.
CH2M HILL review information of Butler Creek model
.
Census data - including population distribution and trends
BASINS model coverages and results
Land use plans - existing, 20 1 0, and 2020
Projected water system expansions for planning horizons
Sanitary Sewer Evaluation Study (SSES) reports
Existing flow monitoring data
Pump station records and operation protocols
Maintenance work orders
Customer complaint records
.
.
.
.
.
.
.
.
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· Sanitary sewer overflow records
· Design data for planned system improvements
To the extent possible, relevant spatial data will be obtained in digital format to facilitate its
compilation into the project GIS, which will be turned over to the City at the project conclusion.
The Consultant will develop a technical memorandum summarizing the projected data needs. This
memorandum will serve as a guide for the data collection effort, including one or more related
project team meetings.
C. Task 3 - Model Integration and Development
After relevant data are obtained and organized, the Consultant will proceed with combining the
existing model sets. Each will be reviewed in detail to define the structure, nomenclature, and
methodologies applied. Hydrologic and hydraulic parameters will be adjusted appropriately so that
the areas are unified into a single functional model. The existing model areas will be updated using
the project GIS and other collected data. Using this same data set, the central portion ofthe
collection system will be input to the model.
All identified components of the primary collection system will be represented. This will include
gravity sewer lines l2 inches in diameter and greater, along with associated structures as
appropriate. Smaller pipes (including force mains and siphons) will be included in the model as
necessary to provide an optimal representation of the system. All major pump stations that are part
of the primary system will also be represented. Hydrologic information required for model setup
will also be defined from the project GIS.
The resulting preliminary model will seek to represent the system in place at the start of model
development. The Consultant will submit a technical memorandum to the City that describes the
updates made to the existing models through this process.
After a functioning system wide hydraulic model has been compiled, the Consultant will
complete a generalized capacity assessment of the overall system using synthetic flows. Results
of this assessment will be summarized in a technical memorandum and presented to the City for
discussion. The preliminary model will then be modified as necessary based on any comments
received.
D. Task 4 - Field Services
As part of the capacity assessment and other previous activities, it is expected that isolated
locations requiring field data collection will be identified. The Consultant will then conduct
related field visits and surveys for selected "spot" locations as subsequently authorized by the
City. The City will be invoiced for these services on the basis of work completed, as described in
the Project Costs section of this attachment.
Work under this task will be initiated through one or more memorandum submitted to the City.
The Consultant will then coordinate with the City on collection of this data, with the City
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reserving the option of collecting this data using City staff outside of this contract. The
requirement for and authorization to proceed with each field services effort will first be
documented and submitted to the City and/or its representative for review and approval.
E. Task 5 - Flow Monitoring
The collection of useful flow monitoring data will be a crucial step in understanding the Augusta
collection system and calibrating the hydraulic model. The flow monitoring effort will be initiated
through development of a draft flow monitoring plan, which will outline proposed monitoring
locations, protocol, and schedules. The Consultant will meet with the City to discuss and refine the
draft monitoring plan. A final flow monitoring plan will subsequently be developed and submitted.
Monitoring locations will be identified that are expected to provide the most useful information on
hydraulic responses of the network to a range of flow conditions, and subsequently for calibration of
the system model. It is intended to simultaneously monitor flows at up to 45 key locations during
various dry-weather periods and wet-weather events over a continuous 60-day period in February
and March 2004. Each installation will consist of an area-velocity flow meter with internal data
logger. At the time of installation, each flow meter will be calibrated using an independent flow
measuring device. Augmenting the data collected from the temporary flow meters will be
measurements recorded by the City at the five connection points from satellite collection systems.
Hourly rainfall rates during the monitoring period will be recorded using the City's five tipping
bucket rain gauges located within the study area, augmented by one additional temporary rain gauge
to be installed and maintained by the Consultant for the duration of the monitoring period. It is
assumed that these rain gauges are set to record rainfall totals at l5-minute intervals to an integral
digital data logger, and that this data can be readily accessed by the Consultant throughout the
monitoring period.
The Consultant will also coordinate with the City to obtain concurrent flow data from up to five
modeled pump stations. Flow rates for modeled pump stations will be based upon one of two
methods: -
· Flow data recorded directly from the station discharge line by an appropriate flow meter to be
installed by City (This method assumed for three stations), or
· Extrapolated values from recorded pump run times and actual drawdown tests obtained by the
Consultant in coordination with the City (This method is assumed for two stations). Pump
run times (date/time on and off each pump) to be recorded by appropriate data loggers
installed by the City.
Each flow monitoring site will be visited at least once each week by the Consultant throughout the
monitoring period for maintenance and data acquisition. Each site will be visited during times of
varying flow rates (low and high) and after significant storm events; flow meter calibration will be
adjusted as necessary in accordance with observed flows. Monitor functionality will be verified
during each visit. The Consultant will review intermediate flow monitoring data obtained throughout
the program.
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ARCAms
The final flow monitoring record will be statistically evaluated to isolate the primary components of
sanitary sewer wet-weather flow:
Sanitary Flow - Flow generated directly from the customers served by the collection system,
including industrial, commercial, and residential users.
Dry- Weather Infiltration - Extraneous flow within the system during dry weather, typically from
groundwater entering sewer lines and manholes through cracks or other defects.
Rainfall Dependent Inflow - Generally a fraction of stormwater runoff entering the system directly
through improper connections or other defects. This flow can be observed as an early response soon
after rainfall begins, and then drops off following the event in direct correlation to surface runoff.
Rainfall Dependent Infiltration - Additional infiltration entering the network, beyond that
experienced during dry weather. This flow is most often associated with groundwater elevated in
response to rainfall, leading to increased infiltration rates. It can be observed as a delayed flow
response in the network that, after the conclusion of rainfall, gradually tapers off over several hours
or days.
Collectively, sanitary flows related to rainfall are termed Rainfall Dependent Infiltration and Inflow
(ROll). The evaluation ofRDll within the collection system, along with methods for its reduction
and control, will be the key to developing effective system improvements. Hydrologic subareas will
be ranked based on the estimated severity of both dry weather infiltration and RDll . Also,
monitored wet weather flows will be normalized for each subarea (e.g. gallin-dia-mile, galllf). The
"R" factor (percentage of total runoff expected to enter system) will also be estimated for each
subarea. These values will be developed for up to three individual rainfall events.
The flow monitoring program, data obtained, and results from each location will be summarized
in a flow monitoring report submitted to the City. This report will include representative plots
from each location showing the breakout of the major flow components.
F. Task 6 - Model Calibration and Existing Conditions Simulation
Results of the flow monitoring program will be used to calibrate the system model, such that model
results adequately match the monitoring record for a sufficient range of conditions. Isolated dry-
weather flow values will be input directly to the model as time series. Key model parameters can
then be carefully adjusted until output during wet-weather conditions (with application of the actual
rainfall record) sufficiently matches the relevant flow records. Portions of the system that are
simulated to be performing differently from that suggested by the monitoring record will be
communicated to the City soon after they are identified.
The calibrated model can then be applied for the analysis of existing conditions throughout the
collection system. This model will represent system conditions in place at the time of the flow
monitoring effort. Design storm events for the 2-year, 5-year, and lO-year recurrence, 24-hour
storms will be applied to the existing conditions model. The calibration effort and existing
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conditions model results will be summarized in a technical memorandum and submitted to the
City for discussion regarding actual system performance relative to model results.
The existing conditions model will then be modified to include planned near-term system
improvements already ih the design stage. Results from this fnodel will be similarly documented
by the Consultant.
G. Task 7 - Future Conditions Simulation
The Consultant will develop projected future conditions for the Augusta system for both the 2010
and 2020 planning horizons. The anticipated future service areas and dry-weather flows will be
based on the area and population projections recently developed for the City's water supply
system. Projected land use and related data for this effort will be based on coverages recently
developed as part of the water quality assessment completed using the U.S. Environmental
Protection Agency's BASINS model.
Baseline conditions for both planning horizons will be simulated for both the as-is and near-term
existing hydraulic systems using the same design storm events. Results from the future conditions
model will be documented in a technical memorandum submitted to the City.
H. Task 8 - Alternatives Development
The initial effort toward the development of alternative improvements to the collection system will
be the establishment of the design basis. Using the findings documented under previous tasks, the
Consultant will present to the City the problems and issues identified within the system. At the
conclusion of this discussion, the guiding principles for alternative development will be established.
These principles will include the objectives of simulated improvements (for example, SSG control
and/or overall flow reduction), the design storm event to be used, and the planning horizon applied.
Up to four distinct alternatives will be developed to fully address the established objectives to the
extent possible within the set parameters. Each alternative will be based on a unique focus to be
established in coordination with the City.
At least one alternative is expected to focus on maximizing service levels through key hydraulic
improvements to the extent possible, followed by prioritization of sewer rehabilitation in selected
drainage subareas. Model results will indicate which subareas likely have the greatest proportional
impact on system problems. Modeled RDll flows from these sub-basins will then be reduced to
reflect completion of rehabilitation work within those areas. The modeled reductions in flows will
be based on published literature values developed from empirical studies in comparable areas and
with acceptable technologies. Acceptable rehabilitation technologies will be identified through
discussions with City staff.
Evaluated hydraulic improvements to the system will potentially include:
· Replacement and upgrade of specific line segments
· Addition of relief lines
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· Flow equalization at strategic locations
· Modification of pump station operating parameters
· Modification of pump station facilities
· Other improvements as identified in coordination with AUD staff
Planning level cost estimates will be developed for construction of each alternative. Maintenance
costs will also be estimated for improvements as necessary. The alternatives will be ranked
according to effectiveness, costs, and implementability.
At the conclusion of the alternatives evaluation, the Consultant will meet with AUD staff and
decision makers to present its findings and discuss the estimated costs and benefits of each
alternative. Through this process, a final alternative will be selected for implementation.
The selected alternative will be modeled at a more refined detail as necessary, including any
modifications identified through the selection process. More detailed costs and related
implementation issues will then be developed for the selected alternative.
As a separate analysis, the Consultant will develop recommendations concerning expansion of the
City's System Control and Data Acquisition (SCADA) network. These recommendations will
include optimal collection system permanent monitoring locations, equipment options, and related
protocols and planning level cost comparisons. These recommendations will be summarized in a
technical memorandum to be presented to the City.
1. Task 9 - Report and Planning Documents
At the conclusion of the model evaluation and alternative selection, a formal report will be compiled
that presents the methodology followed in the development, calibration, and application of the
computer model, as well as the evaluation findings. Each of the examined alternatives will be
described, along with its related benefits and costs. The final selected alternative will be described in
additional detail, including a recommended implementation schedule. The report will include maps,
tables, and other graphics as necessary to sufficiently describe each of the relevant aspects of the
evaluation. Appendices will be included to provide additional details on model development, costs,
and other features of the project.
A draft report will be submitted to the City for review and comment. Following receipt of all
comments, the final project report will be compiled and submitted.
A separate Capital Improvements Plan (CIP) document will also be compiled, which will present
sufficient design, scheduling, and cost details as necessary for formal implementation of the selected
alternative improvements. The Consultant will coordinate with appropriate City staff and others as
necessary to identify an optimal implementation protocol for the improvements, such that other
utility and related improvements are synchronized to the extent possible. This information will be
presented to the City as a draft CIP document. Following receipt of all comments, the Consultant
will compile and submit the fmal CIP document.
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J. Task lO - Data Transfer and Training
At the conclusion of the evaluation and reporting tasks, the Consultant will coordinate with City
staff to facilitate the transfer and installation of all relevant project databases and model files.
Consultant staff will provide electronic copies of all relevant data to the City. The Consultant will
then install these data and model files to identified City computers as directed by City staff. All
software components will then be verified as operational.
The Consultant will then conduct a three- or four-day training seminar for concerned City staff for
the application of installed software. A project data manual and a project training manual will be
developed and provided for this purpose. These manuals will be developed to provide an ongoing
reference to the users within the City staff. City GIS staff will be trained on the specific aspects and
uses of the project data layers, including potential applications and data security.
Selected City staff will also be trained on the application and maintenance of the Augusta collection
system models. Through a hands-on training process, staff will be familiarized with the data sets and
general use of the MOUSE modeling platform. It will be intended to provide attendees with a
proficiency in working with the specific Augusta models such that specific model elements can be
revised for the assessment of future alternatives. Similarly, attendees will be expected to have the
capability to maintain the model with the most common types of system modifications, as well as
future software upgrades from the model vendor. It is assumed that the City will possess sufficient
model licenses for the purposes of this training.
K. Task 11 - Model and GIS Maintenance
Consultant will provide technical support to City staff on an on-call basis for the use and
maintenance of the project GIS and models. This support is assumed to be limited to eight one-day,
on-site visits by a Consultant staff member, along with associated telephone conversations.
III. Project Costs
The project will be executed on a lump sum basis, with costs billed according to percent complete
by task, with the exception of Task 4 contingency work, which will be billed on an hourly basis as
described below. Budgeted costs by task are summarized as follows:
Task No.
Description
Cost
$11,450
$14,100
$46,900
5
6
Project Startup
Data Collection
Model Integration and Development
Field Services'
Basic
Contingency
Flow Monitoring2
Model Calibration and Existing Conditions Simulation
$68,920
$47,000
$253,400
$48,615
2
3
4
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Task No.
7
8
9
10
11
12
13
14
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Description
Future Conditions Simulation
Alternatives Development
Report and Planning Documents
Data Transfer and Training
Model and GIS Maintenance
Project Meetings
Project Management
Quality Control
Project Total
Cost
$13,350
$ 58, 500
$39,800
$18,700
$11,900
$26,100
$37,900
$31,000
$727,635
Notes regarding cost:
1. Basic Services costs shown include maintenance of the project GIS and related field data. Field
Services costs shown include a total allowance of $4 7 ,000 for additional field data collection as
needed at isolated locations and for associated data management. The City will receive a written
estimate for approval prior to the initiation of any work under this allowance. Field Services
costs will be invoiced up to the allowance upper limit as work is completed and according to the
following rates:
. Two-person field crew at $110 per hour
. GIS Specialist at $95 per hour
. GIS Technician at $60 per hour
2. Flow Monitoring cost shown is based on 45 temporary flow meters in place for eight
consecutive weeks. If fewer than 45 meters but more than 19 meters are installed, costs will be
reduced by $4,240 for the number ofuninstalled meters.
IV. Project Schedule
The above scope of work is to be executed according to the schedule provided in Attachment D-
Schedule for Performance, which is based on Consultant's submittal of all substantive findings to
City by November 30, 2004, to facilitate the City's fiscal planning process. Follow-up reporting and
training efforts for the project are to be completed by the end of January 2005. These dates are
based on Consultant's receipt of a Notice to Proceed from the City by June 30, 2003.
Project execution is designed around integration of the various work efforts to efficiently achieve all
project milestones. The schedule assumes timely response from the City to data requests and
document reviews. Flow monitoring is planned for February and March 2004. If the weather during
that period is not adequate for model calibration, extension of the monitoring period will be
necessary. Consultant will coordinate with the City prior to any cost or schedule adjustments.
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V. Additional Project Assumptions
A. City refers to the AUD staff and the AUD Program Management Team.
B. The AUD Program Management Team will coordinate all required meetings and will be the focal
point for all correspondence. The Consultant may copy other AUD staff and AUD Program
Management Team members to facilitate the project.
C. The AUD Program Management Team, thereby eliminating all conflicting comments from the City,
will summarize all review comments that are sent by the City into one document. All individual
comments will also be attached to the summary to help clarify comments received.
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ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULTANT for services, which have been authorized by the
CITY under the terms of this Agreement as defined in CONSULTANTS cost proposed for
completing the Scope of Work dated May 9, 2003 and attached and made a part of this
agreement.
The CONSULT ANT may submit to the CITY a monthly invoice, in a form acceptable to the
CITY and accompanied by all support documentation requested by the CITY, for payment for
the services, which were completed during the billing period. The CITY shall review for
approval said invoices. The CITY shall have the right to reject payment of any invoice or part
thereof if not properly supported, or if the costs requested or a part thereof, as determined
solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase.
The CITY shall pay each such invoice or portion thereof as approved, provided that the
approval or payment of any such invoice shall not be considered evidence of performance by
the CONSULT ANT to the point indicated by such invoice, or of receipt of acceptance by the
CITY of the service covered by such invoice. The CITY shall pay any undisputed items
contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may
inhibit execution of the work. The CONSULT ANT shall also submit an accurate updated
schedule and an itemized description of the percentage of total work completed for each phase
during the billing period.
Overtime may be performed at the discretion of the CONSULTANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested
acceleration of the scheduled work in writing.
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ATTACHMENT C - LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key
personnel below, including a designated Project Manager will not change or be reassigned
without the written approval of the CITY. Those personnel committed for this work are as
follows:
Mark Lethbridge
Principal-in-Charge
Daniel Harris, PE
Project Manager
Wayne Welch, PE
QC Director
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ATTACHMENT D - SCHEDULE FOR PERFORMANCE
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CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items.
Prior to Authorization To Proceed:
I5li Detailed Scope of Services based upon Attachment A of this Agreement to be submitted
with Cost Proposal clearly defining the CONSULTANT'S understanding of the project
limits, design objectives and CONSULTANT'S services to be provided.
I5li Cost Proposal that will include cost of evaluation, surveying, dcsign, prcparation of
construction plans and spccifications, and other services requested in the CITY's Request for
Proposal.
D Schedule for submittal of review documents at 30%,60%, and 90% completion and final
documents.
Prior to submitting 30% review documents:
D Locate all existing utilities using available information collected by the CONSULTANT. The
CITY will furnish available information on water and sewer locations, however, the
CONSULT ANT must verify to CITY'S satisfaction.
D Provide CITY with information on the project site(s), including the following:
· Past and present use of the land (specifically identify any landfilling activities in the
area); identify any nearby designated wetlands
. Soil type(s)
· Boring results.
· Brief description of the area (e.g., residential, commercial, industrial) including general
slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities.
Include number of properties affected and number of easements required with property
owners identified.
· Identification of potential problems in meeting design objectives.
D Site Plan (If Required)
Throughout project:
I5li Prepare printed responses to comments received from the CITY following reviews.
D Provide the necessary plats (complete with survey information on all items within the limits
of both permanent and temporary easements) for easement acquisition and DOT/other
permit application.
D Prepare Public Works/DOT/Other permit applications for signature by the CITY.
D Prepare and submit plans to EPD for review and approval when required.
D Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications
(latest reference). Specifications must mirror that provided by the CITY and must be
complete for the described work.
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o Prepare and submit construction cost estimates at each review stage ( 30%, 60% and 90%)
and with the submittal of final documents. Provide cost breakdown for any items to be
lump sum in the construction contract.
Upon completion of design:
o Coordinate with the City Purchasing Department to advertise the project.
o Fax bid information to CITY.
o Attend bid opening.
o Prepare letter of recommendation for award of the contract.
o Attain contractor' s/ other signatures on the contract documents and forward to the CITY.
o Invite attendees to, and conduct, the pre-construction meeting.
o Provide clarification related to the plans/ specifications throughout design and construction.
o Provide record drawings at completion of the project electronically, per the Utilities Design
Standards and Specifications (latest version).
o Provide Services During Construction as follows:
· Attend project meetings as scheduled by the CITY
· Recommend design changes as field conflicts arise (site visits may be required)
· Review and approval of pay requests from the construction Contractor (line of
communication will be construction contractor to resident observer to CONSULTANT
to CITY)
· Provide clarification of plans and specifications throughout construction
· Revise/update plans and/ or easement plats as changes occur that require resubmittal to
DOT/other agencies.
AUGUSTA UTILITIES DEPARTMENT
BY: 'if ~11t4
PRINTED NAME: ^' I tf/1<)J.. f.h ct (
CON~.
BY:
PRINTED NAME: Michael D. Carroll, PE
TITLE: DIRECTOR
DATE:
7(, / o.l
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TITLE: Southeast Region Manager
Executive Vice President
DATE Yp3
BY:
ta ,k? r C-o-lf-
Ro51/'C Nl Me;; ~ 5Y"
~/30/o~
P
TITLE:
DATE:
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ADDITIONAL SERVICES:
1. Revisions to the plans/contract documents to extend the limits of the project after this
AGREEMENT has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULT ANT (i.e., correct
location given by CITY, incorrectly marked on plans by engineer) will be the responsibility
of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other
government agency at their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It Is the responsibility of the CONSULTANT as contracted by the CITY to provide prOfessional surveying and engineering services. It is expected that
such professionals will operate In a manner which assures the interests of the common welfare, rather than In a manner which promotes their own
financial gain. lt Is expected that such professionals will act as a faithful agent for the CITY as a client It is the duty of the CONSULTANT to protect
the safety, health and welfare of the public In the performance of their professional duties.
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UTiliTIES DEPARTMENT.
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N. Max Hicks, PB, Director
March 24, 2003
Honorable Andy Cheek, Chairman
And Members of the Engineering Services Committee
Augusta-Richmond County Com~ission
RE: Professional Services contral for Collection System Hydraulic Modeling
March 24, 2003 Engineering Services Committee, Agenda Item #17
I
Dear Mr. Cheek:
,
On Friday, March 21, 2003 a sel~ction committee viewed presentations by three firms who responded
to RFQ #02-218 for development of a wastewater collection system hydraulic model for the Augusta
Utilities Department. The three firms were ARCADIS G & M, Inc; MWH Americas; and Welker &
Associates. The following were rriembers of the selection committee:
Commissioner Tommy B~yles
Ms. Phyllis Mills, Purchasing Department
Mr. Max Hicks, Director I
Mr. Doug Cheek, Assistant Director
Mr. Allen Saxon, Assistarh Director
Commissioner Boyles was unablJ to be present for all of the presentations but he was present for most
of all three presentations. He ch6se to observe the process but not to complete a scoring sheet. The
remaining four members of the cbmmittee completed the scoring. The final score totals and ranking of
the firms is presented below:
ADMINISTRATIOI_
360 Bay Street, Suite180
Augusta, Georgia 30901 I,.
(706) 312-4154 - FAX (706) 312-4123
!l .
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Finn Total Score Ranking
ARCADIS G&M, Inc. 809 1
MWHAm~~ ~5 2
Welker & Associates 586 3
It ;s the recommendation of this ~mmittee that the Utilities Department be authorized to negotiate with
the top ranked firm, ARCADIS G&M, Inc., for a professional services contract. This contract would be
brought back to the commissio~ for approval after concurrence of the Administrator and the City
Attorney.
Sincerely,
D. Allen Saxon, Jr.
Assistant Director - Wastewater
cc: Mr. Max Hicks, Director \
Ms. Phyllis Mills, Purchasing pep~rtment
Mr. Doug Cheek, Assistant Director - Engineering & Construction
Ms. Lena Bonner, for the Corhmittee
I i
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Attachment A
Scope of Services
May 9, 2003
I. Project Overview
The Augusta Utilities Department (City) owns, operates, and manages the wastewater collection and
treatment system for Augusta. The collection system consists of approximately 850 miles of sanitary
sewer lines, 7,000 maintenance structures, and 30 pump stations. WClstewater treatment is provided at
the James B. Messerly Water Pollution Control Plant and the Spirit Creek Water Pollution Control
Plant. The Augusta Utilities Department (AUD) service area is made up of seven major drainage
basins. Additional flows are received from Columbia County.
Much of the conveyance system is more than 50 years old. Originally a combined system, separation
of storm water flows from each drainage basin has recently been completed by the City. The City has
consistently worked toward improved system performance and the control of sanitary sewer
overflows (SSOs). As part of these efforts, the City has commissioned individual hydraulic modeling
programs for those portions of the collection system within the Raes Creek, Rock Creek, Mid-City,
Butler Creek, Rocky Creek, and Spirit Creek drainage basins.
The City now wishes to retain ARCADIS (Consultant) for the compilation of a single, comprehensive
systemwide model of its entire sanitary service area. Fundamentally, this process will involve
integration and enhancement of the existing models of the northern area (completed previously by the
Consultant) and the southern area, along with compilation of the re'maining central area (Oates Creek,
Main illterceptor, and other major lines) into a single model. Following short-term flow monitoring and
calibration, the unified model will be applied to perform a comprehensive evaluation of the overall
primary collection system under a range of conditions. This process will, for the first time, enable the
complex hydrologic and hydraulic interactions within the system to be accounted for. ill this manner,
focused, cost-efficient improvements can be developed that address both localized and systemwide
impacts under a range of conditions and planning horizons. In addition, the integrated model will
facilitate a much more thorough understanding of issues within the system, enabling alternative
improvements to be evaluated as part of the City's ongoing area planning. For the balance of this
document, "City" is assumed to include the AUD Program Management Team.
II. Project Scope
A. Task 1 - Project Startup
Activities under tms study will commence with the establishment ofproject objectives and
approach. A project kickoff meeting will be held and attended by concerned City staff and by the
Consultant project manager and engineers. AWork Plan document will be developed by the
Consultant and distributed prior to the meeting. This document will serve as the basis for most of the
meeting discussions.
During the meeting, the anticipated project execution, schedule, and products described in the Work
Plan will be discussed so that all members of the project team develop a mutual understanding of
these issues. Minor adjustments to the project approach can be made through tms process. Team
members will be given specific assignments for data collection and other activities at this time to
efficiently meet project objectives. Additional detail will be built into the project schedule, with all
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team members agreeing on the various milestones and their associated responsibilities. The
Consultant will subsequently document meeting results, including assigned responsibilities and
modified schedule, for distribution to all attendees.
Ongoing project management throughout this project will include monthly status meetings
attended by the Consultant project manager and concerned City staff. Other Consultant team
members will attend these meetings as dictated by relevant project activity. A written monthly
status report will be submitted by the Consultant prior to each meeting.
B. Task 2 - Data Collection
The basis of information for this project will be the most recent versions of the countywide
Geographic Information System (GIS) and asset management database. It is assumed that the GIS
and database contain nearly all of the location, elevation, size, material, and condition data that will
be required to update and compile the unified collection system model. As necessary, isolated
locations will be updated using additional as-built and related information. As these data are
reviewed by the Consultant, all suspect pipe profiles (e.g. negative slopes, etc.) will be reviewed
with the City.
Appropriate coverages from the most recent version of the City's GIS and database wyl be obtained
and installed on Consultant computer workstations to serve as the foundation for the project GIS.
All relevant spatial data obtained and developed throughout the project, including model networks,
will be input and maintained within the project GIS. The fmal GIS coverages will be submitted to
the City in ESRf> format at the conclusion of the project.
Data needs also include documentation of the methodologies followed and assumptions made as part
of the southern model development, along with conclusions and recommendations made through
that evaluation. This information will be necessary so that the existing models can be integrated and
the southern model can be verified.
Other information to be collected will include the following:
· CH2M HILL review information of Butler Creek model
· Census data - including population distribution and trends
· BASINS model coverages and results
· Land use plans - existing, 2010, and 2020
· Projected water system expansions for planning horizons
· Sanitary Sewer Evaluation Study (SSES) reports
· Existing flow monitoring data
· Pump station records and operation protocols
· Maintenance work orders
· Customer complaint records
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· Sanitary sewer overflow records
· Design data for planned system improvements
To the extent possible, relevant spatial data will be obtained in digital format to facilitate its
compilation into the project GIS, which will be turned over to the City at the project conclusion.
The Consultant will develop a technical memorandum summarizing the projected data needs. This
memorandum will serve as a guide for the data collection effort, including one or more related
project team meetings.
C. Task 3 - Model futegration and Development
After relevant data are obtained and organized, the Consultant will proceed with combining the
existing model sets. Each will be reviewed in detail to defme the structure, nomenclature, and
methodologies applied. Hydrologic and hydraulic parameters will be adjusted appropriately so that
the areas are unified into a single functional model. The existing model areas will be updated using
the project GIS and other collected data. Using this same data set, the central portion of the
collection system will be input to the model.
All identified components of the primary collection system will be represented. This will include
gravity sewer lines 12 inches in diameter and greater, along with associated structures as
appropriate. Smaller pipes (including force mains and siphons) will be included in the model as
necessary to provide an optimal representation of the system. All major pump stations that are part
of the primary system will also be represented. Hydrologic information required for model setup
will also be defmed from the project GIS.
The resulting preliminary model will seek to represent the system in place at the start of model
development. The Consultant will submit a techni~al memorandum to the City that describes the
updates made to the existing models through this process.
After a.functioning system wide hydraulic model has been compiled, the Consultant will
complete a generalized capacity assessment of the overall system using synthetic flows. Results
of this assessment will be summarized in a technical memorandum and presented to the City for
discussion. The preliminary model will then be modified as necessary based on any comments
received.
D. Task 4 - Field Services
As part of the capacity assessment and other previous activities, it is expected that isolated
locations requiring field data collection will be identified. The Consultant will then conduct
related field visits and surveys for selected "spot" locations as subsequently authorized by the
City. The City will be invoiced for these services on the basis of work completed, as described in
the Project Costs section of this attachment.
Work under this task will be initiated through one or more memorandum submitted to the City.
The Consultant will then coordinate with the City on collection of this data, with the City
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reserving the option of collecting this data using City staff outside of this contract. The
requirement for and authorization to proceed with each field services effort will first be
documented and submitted to the City and/or its representative for review and approval.
E. Task 5 - Flow Monitoring
The collection' of useful flow monitoring data will be a crucial step in understanding the Augusta
collection system and calibrating the hydraulic model. The flow monitoring effort will be initiated
through development of a draft flow monitoring plan, which will outline proposed monitoring
locations, protocol, and schedules. The Consultant will meet with the City to discuss and refme the
draft monitoring plan. A fmal flow monitoring plan will subsequently be developed and submitted.
Monitoring locations will be identified that are expected to provide the most useful information on
hydraulic responses of the network to a range of flow conditions, and subsequently for calibration of
the system model. It is intended to simultaneously monitor flows at up to 45 key locations during
various dry-weather periods and wet-weather events over a continuous 60-day period in February
and March 2004. Each installation will consist of an area-velocity flow meter with internal data
logger. At the time of installation, each flow meter will be calibrated using an independent flow
measuring device. Augmenting the data collected from the temporary flow meters will be
measurements recorded by the City at the five connection points from satellite collection systems.
Hourly rainfall rates during the monitoring period will be recorded using the City's five tipping
bucket rain gauges located within the study area, augmented by one additional temporary rain gauge
to be installed and maintained by the Consultant for the duration of the monitoring period. It is
assumed that these rain gauges are set to record rainfall totals at l5-minute intervals to an integral
digital data logger, and that this data can be readily accessed by the Consultant throughout the
monitoring period.
The Consultant will also coordinate with the City to obtain concurrent flow data from up to five
modeled pump stations. Flow rates for modeled pump stations will be based upon one of two
methods:
· Flow data recorded directly from the station discharge line by an appropriate flow meter to be
installed by City (This method assumed for three stations), or
· Extrapolated values from recorded pump run times and actual drawdown tests obtained by the
Consultant in coordination with the City (This method is assumed for two stations). Pump
run times (date/time on and off each pump) to be recorded by appropriate data loggers
installed by the City. '
Each flow monitoring site will be visited at least once each week by the Consultant throughout the
monitoring period for maintenance and data acquisition. Each site will be visited during times of
varying flow rates Oow and high) and after significant storm events; flow meter calibration will be
adjusted as necessary in accordance with observed flows. Monitor functionality will be verified
during each visit. The Consultant will review intermediate flow monitoring data obtained throughout
the program.
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The fInal flow monitoring record will be statistically evaluated to isolate the primary components of
sanitary sewer wet-weather flow:
Sanitary Flow - Flow generated directly from the customers served by the collection system,
including industrial, commercial, and residential users.
Dry- Weather Infiltration - Extraneous flow within the system during dry weather, typically from
groundwater entering sewer lines and manholes through cracks or other defects.
Rainfall Dependent Inflow - Generally a fraction of stormwater runoff entering the system directly
through improper connections or other defects. This flo~ can be observed as an early response soon
after rainfall begins, and then drops off following the event in direct correlation to surface runoff.
Rainfall Dependent Infiltration - Additional infiltration entering the network, beyond that
experienced during dry weather. This flow is most often associated with groundwater elevated in
response to rainfall, leading to increased infiltration rates. It can be observed as a delayed flow
response in the network that, after the conclusion of rainfall, gradually tapers off over several hours
or days.
Collectively, sanitary flows related to rainfall are termed Rainfall Dependent Infiltration and Inflow
(ROil). The evaluation ofRDII within the collection system, along with methods for its reduction
and control, will be the key to developing effective system improvements. Hydrologic subareas will
be ranked based on the estimated severity of both dry weather infiltration and RDII . Also,
monitored wet weather flows will be normalized for each subarea (e.g. gaVin-dia-mile, gal/If). The
"R" factor (percentage oftotal runoff expected to enter system) will also be estimated for each
subarea. These values will be developed for up to three individual rainfall events.
The flow monitoring program, data obtained, and results from each location will be summarized
in a flow monitoring report submitted to the City. This report will include representative plots
from each location showing the breakout of the major flow components.
F. Task 6 - Model Calibration and Existing Conditions Simulation
Results of the flow monitoring program will be used to calibrate the system model, such that model
results adequately match the monitoring record for a sufficient range of conditions. Isolated dry-
weather flow values will be input directly to the model as time series. Key model parameters can
then be carefully adjusted until output during wet-weather conditions (with application of the actual
rainfall record) sufficiently matches the relevant flow records. Portions of the system that are
simulated to be performing differently from that suggested by the monitoring record will be
communicated to the City soon after they are identifIed.
The calibrated model can then be applied for the analysis of existing conditions throughout the
collection system. This model will represent system conditions in place at the time of the flow
monitoring effort. Design storm events for the 2-year, 5-year, and 1 O-year recurrence, 24-hour
storms will be applied to the existing conditions model. The calibration effort and existing
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conditions model results will be summarized in a technical memorandum and submitted to the
City for discussion regarding actual system performance relative to model results.
The existing conditions model will then be modified to include planned near-term system
improvements already in the design stage. Results from this model will be similarly documented
by the Consultant.
G. Task 7 - Future Conditions Simulation
The Consultant will develop projected future conditions for the Augusta system for both the 2010
and 2020 planning horizons. The anticipated future service areas and dry-weather flows will be
based on the area and population projections recently developed for the City's water supply
system. Projected land use and related data for this effort will be based on coverages recently
developed as part of the water quality assessment completed using the U.S. Environmental
Protection Agency's BASINS model.
Baseline conditions for both planning horizons will be simulated for both the as-is and near-term
existing hydraulic systems using the same 'design storm events. Results from the future conditions
model will be documented in a technical memorandum submitted to the City.
H. Task 8 - Alternatives Development
The initial effort toward the development of alternative improvements to the collection system will
be the establishment of the design basis. Using the findings documented under previous tasks, the
Consultant will present to the City the problems and issues identified within the system. At the
conclusion of this discussion, the guiding principles for alternative development will be established.
These principles will include the objectives of simulated improvements (for example, SSO control
and/or overall flow reduction), the design storm event to be used, and the planning horizon applied.
Up to four distinct alternatives will be developed to fully address the established objectives to the
extent possible within the set parameters. Each alternative will be based on a unique focus to be
established in coordination with the City.
At least one alternative is expected to focus on maximizing service levels through key hydraulic
improvements to the extent possible, followed by prioritization of sewer rehabilitation in selected
drainage subareas. Model results will indicate which subareas likely have the greatest proportional
impact on system problems. Modeled ROll flows from these sub-basins will then be reduced to
reflect completion of rehabilitation work within those areas. The modeled reductions in flows will
be based on published literature values developed from empirical studies in comparable areas and
with acceptable technologies. Acceptable rehabilitation technologies will be identified through
discussions with City staff.
Evaluated hydraulic improvements to the system will potentially include:
· Replacement and upgrade of specific line segments
· Addition of relief lines
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Flow equalization at strategic locations
Modification of pump station operating parameters
Modification of pump station facilities
Other improvements as identified in coordination with AUD staff
.
.
.
Planning level cost estimates will be developed for construction of each altemative. Maintenance
costs will also be estimated for improvements as necessary. The alternatives will be ranked
according to effectiveness, costs, and implementability.
At the conclusion of the alternatives evaluation, the Consultant will meet with AUD staff and
decision makers to present its findings and discuss the estimated costs and benefits of each
alternative. Through this process, a final alternative will be selected for implementation.
The selected alternative will be modeled at a more refmed detail as necessary, including any
modifications identified through the selection process. More detailed costs and related
implementation issues will then be developed for the selected alternative.
As a separate analysis, the Consultant will develop recommendations concerning expansion of the
City's System Control and Data Acquisition (SCADA) network. These recommendations will
include optimal collection system permanent monitoring locations, equipment options, and related
protocols and planning level cost comparisons. These recommendations will be summarized in a
technical memorandum to be presented to the City.
I. Task 9 - Report and Planning Documents
At the conclusion of the model evaluation and alternative selection, a formal report will be compiled
that presents the methodology followed in the development, calibration, and application of the
computer model, as well as the evaluation fmdings. Each of the examined alternatives will be
described, along with its related benefits and costs. The final selected alternative will be described in
additional detail, including a recommended implementation schedule. The report will include maps,
tables, and other graphics as necessary to sufficiently describe each of the relevant aspects of the
evaluation. Appendices will be included to provide additional details on model development, costs,
and other features of the project.
A draft report will be submitted to the City for review and comment. Following receipt of all
comments, the fmal project report will be compiled and submitted.
A separate Capital Improvements Plan (CIP) document will also be compiled, which will present
sufficient design, scheduling, and cost details as necessary for formal implementation of the selected
alternative improvements. The Consultant will coordinate with appropriate City staff and others as
necessary to identify an optimal implementation protocol for the improvements, such that other
utility and related improvements are synchronized to the extent possible. This information will be
presented to the City as a draft CIP document. Following receipt of all comments, the Consultant
will compile and submit the final CIP document.
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J. Task lO - Data Transfer and Training
At the conclusion of the evaluation and reporting tasks, the Consultant will coordinate with City
staff to facilitate the transfer and installation of all.relevant project databases and model files.
Consultant staffwill provide electronic copies of all relevant data to the City. The Consultant will
then install these data and model files to identified City computers as directed by City staff. All
software components will then be verified as operational.
The Consultant will then conduct a three- or four-day training seminar for concerned City staff for
the application of installed software. A project data manual and a project training manual will be
developed and provided for this purpose. These manuals will be developed to provide an ongoing
reference to the users within the City staff. City GIS staff will be trained on the specific aspects and
uses of the project data layers, including potential applications and data security.
Selected City staff will also be trained on the application and maintenance of the Augusta collection
system models. Through a hands-on trairling process, staff will be familiarized with the data sets and
general use of the MOUSE modeling platform. It will be intended to provide attendees with a
proficiency in working with the specific Augusta models such that specific model elements can be
revised for the assessment of future alternatives. Similarly, attendees will be expected to have the
capability to maintain the model with the most common types of system modifications, as well as
future software upgrades from the model vendor. It is assumed that the City will possess sufficient
model licenses for the purposes of this training.
K. Task II - Model and GIS Maintenance
Consultant will provide technical support to City staff on an on-call basis for the use and
maintenance of the project GIS and models. This support is assumed to be limited to eight one-day,
on-site visits by a Consultant staff member, along with associated telephone conversations.
III. Project Costs
The project will be executed on a lump sum basis, with costs billed according to percent complete
by task, with the exception of Task 4 contingency work, which will be billed on an hourly basis as
described below. Budgeted costs by task are summarized as follows:
Task No.
Description
Cost
2
3
Project Startup
Data Collection
Model Integration and Development
$11,450
$14,100
$46,900
4 Field Services'
Basic
Contingency
Flow Monitoring2
Model Calibration and Existing Conditions Simulation
5
$68,920
$47,000
$253,400
$48,615
6
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Task No.
7
8
9
10
11
12
13
14
.
~
.-
.
Description
Future Conditions Simulation
Alternatives Development
Report and Planning Documents
Data Transfer and Training
Model and GIS Maintenance
Project Meetings
Project Management
Quality Control
Project Total
Cost
$13,350
$58,500
$39,800
$18,700
$11,900
$26,100
$37,900
$31,000
$727,635
Notes regarding cost:
l. Basic Services costs shown include maintenance of the project GIS and related field data. Field
Services costs shown include a total allowance of $47,000 for additional field data collection as
needed at isolated locations and for associated data management. The City will receive a written
estimate for approval prior to the initiation of any work under this allowance. Field Services
costs will be invoiced up to the allowance llPper limit as work is completed and according to the
following rates:
. Two-person field crew at $ll 0 per hour
. GIS Specialist at $95 per hour
. GIS Technician at $60 per hour
2. Flow Monitoring cost shown is based on 45 temporary flow meters in place for eight
consecutive weeks. If fewer than 45 meters but more than 19 meters are installed, costs will be
reduced by $4,240 for the number ofuninstalled meters.
IV. Project Schedule
The above scope of work is to be executed according to the schedule provided in Attachment D -
Schedule for Performance, which is based on Consultant's submittal of all substantive findings to
City by November 30,-2004, to facilitate the City's fiscal planning process. Follow-up reporting and
training efforts for the project are to be completed by the end of January 2005. These dates are
based on Consultant's receipt of a Notice to Proceed from the City by June 30, 2003.
Project execution is designed around integration of the various work efforts to efficiently achieve all
project milestones. The schedule assumes timely response from the City to data requests and
document reviews. Flow monitoring is planned for February and March 2004. If the weather during
that period is not adequate for model calibration, extension of the monitoring period will be
necessary. Consultant will coordinate with the City prior to any cost or schedule adjustments.
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V. Additional Project Assumptions
A. City refers to the AUD staff and the AUD Program Management Team.
B. The ADD Program Management Team will coordinate all required meetings and will be the focal
point for all correspondence. The Consultant may copy other AUD staff and AUD Program
Management Team members to facilitate the project.
C. The ADD Program Management Team, thereby eliminating all conflicting comments from the City,
will summarize all review comments that are sent by the City into one document. All individual
comments will also be attached to the summary to help clarify comments received.
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