HomeMy WebLinkAboutConsultant Of Master Plan Development For The Augusta Utilities Department
Augusta Richmond GA
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DOCUMENT TYPE: 'A ~ C' 6 G (t1 € NT
YEAR: I QCl9
BOX NUMBER: "7
FILE NUMBER: 14 I 3 7
NUMBER OF PAGES:
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. I
CH2MHILL STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between CH2M HILL INC., ("CONSUL TANT') , and
Augusta, Georgia, acting by and through the Augusta-Richmond County ("OWNER")
Commission
for a PROJECT generally described as:
Master Plan Development For The Augusta Utilities Department
ARTICLE 1. SCOPE OF SERVICES
CONSULTANT will perform the Scope of Services set
forth in Attachment A.
ARTICLE 2, COMPENSATION
OWNER will compensate CONSULTANT as set forth in
Attachment B.
ARTICLE 3. TERMS OF PAYMENT
OWNER will pay CONSULTANT as follows:
3.1 Invoices and Time of Payment
CONSULTANT will issue monthly invoices pursuant to
Attachment B. Invoices are due and payable within 30
days of receipt.
3.1.1 In the event of a disputed billing, only the
disputed portion will be withheld from payment, and
OWNER shall pay the undisputed portion. OWNER will
exercise reasonableness in disputing any bill or portion
thereof. No interest will accrue on any disputed portion
of the billing until mutually resolved.
3.1.2 If OWNER fails to make payment in full within 30
days of the date due for any undisputed billing,
CONSULTANT may, after giving 7 days' written notice
to OWNER, suspend services under this AGREEMENT
until paid in full. In the event of suspension of services,
CONSULTANT will have no liability to OWNER for
delays or damages caused by OWNER because of
such suspension.
ARTICLE 4, OBLIGATIONS OF CONSULTANT
4.1 Standard of Care
The standard of care applicable to CONSULTANT's
Services will be the degree of skill and diligence
normally employed by professional engineers or
consultants performing the same or similar Services at
the time said services are performed. CONSULTANT
will reperform any services not meeting this standard
without additional compensation,
4,2 Subsurface Investigations
Not Used
4,3 CONSULT ANT's Personnel at Construction Site
Not Used
FORM 398
REVISED 1/99
4,4 Opinions of Cost, Financial Considerations, and
Schedules
In providing opinions of cost, financial analyses,
economic feasibility projections, and schedules as a
part of PROJECT, CONSULTANT has no control over
cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may
affect operation or maintenance costs; competitive
bidding procedures and market conditions; time or
quality of performance by operating personnel or third
parties; and other economic and operational factors that
may materially affect the ultimate costs or schedules
developed in PROJECT. Therefore, CONSULTANT
makes no warranty that OWNER's actual costs,
financial aspects, economic feasibility, or schedules will
not vary from CONSULTANT's opinions, analyses,
projections, or estimates.
If OWNER wishes greater assurance as to any element
of PROJECT cost, feasibility, or schedule, OWNER will
employ an independent cost estimator, contractor, or
other appropriate advisor.
4,5 Construction Progress Payments
Not Used
4.6 Record Drawings
Not Used
4,7 Access to CONSULTANT's Accounting Records
CONSULTANT will maintain accounting records, in
c:::accordance with generally accepted accounting
principles, These records will be available to OWNER
during CONSULTANT's normal business hours for a
period of 2 years after CONSULTANT's final invoice for
examination to the extent required to verify the direct
costs (including the actual hours or classification of
CONSULTANT'S employees, and excluding established
or standard allowances and rates) incurred hereunder.
OWNER may only audit accounting records applicable
to a cost-reimbursable type compensation.
4,8 CONSULTANT's Insurance
CONSULTANT will maintain throughout this
AGREEMENT the following insurance:
(a) Worker's compensation and employer's liability
insurance as required by the state where the work is
performed.
(b) Comprehensive automobile and vehicle liability
insurance covering claims for injuries to members of the
p~blic and/or damages to property of others ansing
from use of motor vehicles, including onsite and offsite
operations, and owned, nonowned, or hired vehicles,
with $1,000,000 combined single limits,
(c) Commercial general liability insurance covering
claims for injuries to members of the public or damage
to property of others arising out of any covered
negligent act or omission of CONSULTANT or of any of
its employees, agents, or subcontractors, with
$1,000,000 per occurrence and in the aggregate.
(d) Professional liability insurance of $1,000,000 per
occurrence and in the aggregate.
(e) OWNER will be named as an additional insured
with respect to CONSULTANT's liabilities hereunder in
insurance coverages identified in items (b) and (c) and
CONSULTANT waives subrogation against OWNER as
to said policies.
ARTICLE 5. OBLIGATIONS OF OWNER
5,1 OWNER-Furnished Data
OWNER will provide to CONSULTANT all data in
OWNER's possession relating to CONSULTANT's
services on the PROJECT, CONSULTANT may
reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by OWNER.
5.2 Access to Facilities and Property
OWNER will make its facilities accessible to
CONSULTANT as required for CONSULTANT's
performance of its services and will provide labor and
safety equipment as required by CONSULTANT for
such access. OWNER will perform, at no cost to
CONSULTANT, such tests of equipment, machinery,
pipelines, and other components of OWNER's facilities
as may reasonably be required in connection with
CONSULTANT's services,
5,3 Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services,
OWNER will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land,
easements, rights-of-way, and access necessary for
CONSULTANT's services or PROJECT related
construction.
5.4 Timely Review
OWNER will examine CONSULTANT's studies, reports,
sketches, drawings, specifications, proposals, and other
documents; obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial
advisors, and other consultants as OWNER deems
appropriate; and render in writing decisions required by
OWNER in a timely manner.
5,5 Prompt Notice
OWNER will give prompt written notice to
CONSULTANT whenever OWNER observes or
becomes aware of any development that affects the
scope or timing of CONSULTANT's Services, or of any
defect in the work of CONSULTANT or construction
contractors.
5,6 Asbestos or Hazardous Substances
Not Used
5,7 Contractor Indemnification and Claims
Not Used
FORM 398
REVISED 1/99
5.8 OWNER's Insurance
Not Used
5,9 Litigation Assistance
The Scope of Services does not include costs of
CONSULTANT for required or requested assistance to
support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by OWNER, All such
Services required or requested of CONSULTANT by
OWNER, except for suits or claims between the parties
to this AGREEMENT, or suits in which CONSULTANT
is a party, will be reimbursed at the rate set forth in
Attachment S, unless otherwise agreed upon.
5.10 Changes
OWNER may make or approve changes within the
general Scope of Services in this AGREEMENT. If such
changes affect CONSULTANT's cost of or time required
for performance of the services, an equitable
adjustment will be made through an amendment to this
AGREEMENT,
ARTICLE 6. GENERAL LEGAL PROVISIONS
6,1 Authorization to Proceed
Execution of this AGREEMENT by OWNER will be
authorization for CONSULTANT to proceed with the
work, unless otherwise provided for in this
AGREEMENT,
6.2 Reuse of PROJECT Documents
All reports, drawings, specifications, documents, and
other deliverables of CONSULTANT, whether in hard
copy or in electronic form, are instruments of service for
this PROJECT, whether the PROJECT is completed or
not, and shall be the property of the OWNER. To the
extent allowed by law, OWNER shall hold harmless
CONSULTANT and CONSULTANT's officers,
employees, subcontractors, and affiliated corporations
from all claims, damages, losses, and costs, including.
but not limited to, litigation expenses and attorney's fees
arising out of or related to the unauthorized reuse,
change or alteration of these PROJECT documents.
6,3 Force Majeure
CONSULTANT is not responsible for damages or delay
in performance caused by acts of God, strikes,
lockouts, accidents, or other events beyond the control
of CONSULTANT. In any such event, CONSULTANT'S
contract price and schedule shall be equitably adjusted.
6,4 (Not used)
c:=:>>-
6,5 Termination
6.5,1 This AGREEMENT may be terminated for
convenience on 30 days' written notice, or for cause if
either party fails substantially to perform through no
fault of the other and does not commence correction of
such nonperformance within 5 days of written notice
and diligently complete the correction thereafter. I
6.5.2 On termination, CONSULTANT will be paid for] all
authorized services performed up to the termination
date, and if the termination is for the convenience of the
OWNER, reasonable termination expenses, such as,
but not limited to, subcontract termination costs, and
related closeout costs.
2
6,p Suspension, Delay, or Interruption of Work
OWNER may suspend, delay, or interrupt the Services
of CONSULTANT for the convenience of OWNER. In
such event, CONSULTANTs contract price and
schedule shall be equitably adjusted,
6.7 No Third.Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone
other than OWNER and CONSULTANT and has no
third-party beneficiaries.
6,8 Indemnification
CONSULTANT agrees to indemnify OWNER for any
claims, damages, losses, and costs, including, but not
limited to, attorney's fees and litigation costs, arising out
of claims by third parties for property damage or bodily
injury, including death, to the proportionate extent
caused by the negligence or willful misconduct of
CONSULTANT, CONSULTANT's employees, affiliated
corporations, and subcontractors in connection with the
PROJECT.
6,9 Assignment
This is a bilateral personal Services AGREEMENT.
Neither party shall have the power to or will assign any
of the duties or rights or any claim arising out of or
related to this AGREEMENT, whether arising in tort,
contract or otherwise, without the written consent of the
other party. Any unauthorized assignment is void and
unenforceable. These conditions and the entire
AGREEMENT are binding on the heirs, successors, and
assigns of the parties hereto.
6.10 Consequential Damages
To the maximum extent permitted by law,
CONSULTANT and CONSULTANT's affiliated
corporations, officers, employees, and subcontractors
shall not be liable for OWNER's special, indirect, or
consequential damages, whether such damages arise
out of breach of contract or warranty, tort including
negligence, strict or statutory liability, or any other
cause of action.
6,11 Waiver
OWNER waives all claims against CONSULTANT,
other than those for latent defects, that are not brought
within 2 years of substantial completion of PROJECT or
final payment to CONSULTANT, whichever is earlier,
6,12 Jurisdiction
The substantive law of Georgia shall govern the validity
of this AGREEMENT, its interpretation and
performance, and any other claims related to it.
6,13 Severability and Survival
6,12,1 If any of the Provisions contained in this
AGREEMENT are held for any reason to be invalid,
FORM 398
REVISED 1/99
illegal, or unenforceable, the enforceability of the
remaining provisions shall not be impaired thereby.
6.12.2 Limitations of liability, indemnities, and other
express representations shall survive termination of this
AGREEMENT for any cause.
6,14 Materials and Samples
Any items, substances, materials, or samples removed
from the PROJECT site for testing, analysis, or other
evaluation will be returned to the PROJECT site within
60 days of PROJECT close-out unless agreed to
otherwise. OWNER recognizes and agrees that
CONSULTANT is acting as a bailee and at no time
assumes title to said items, substances, materials, or
samples.
6,15 CONSULTANT's Deliverables
CONSULTANT's deliverables are limited to the signed
hard copies, Computer-generated files furnished by
CONSULTANT are for OWNER or others' convenience.
Any conclusions or information derived or obtained from
these files will be at user's sole risk,
6.16 Dispute Resolution
The parties will use their best efforts to resolve amicably
any dispute, including use of alternative dispute
resolution options, However such procedures shall not
be mandatory. All claims, disputes and other matters in
question between the OWNER and the CONSULTANT
arising out of or relating to the AGREEMENT, or the
breach thereof, shall be decided in the Superior Court
of Richmond County, Georgia. The CONSULTANT, by
executing this AGREEMENT, specifically consents to
venue in Richmond County and waives any right to
contest the venue in the Superior Court of Richmond
County, Georgia,
6.17 Prompt Pay Act
This AGREEMENT is intended by the Parties to, and
does, supersede any and all provisions of the Georgia
Prompt Pay Act, O.C.G.A. Section 13-11-1, et seq. In
the event any provision of this AGREEMENT is
inconsistent with any provision of the Prompt Pay Act,
the provision of this AGREEMENT shall control.
ARTICLE 7. ATTACHMENTS, SCHEDULES, AND
SIGNATURES
This AGREEMENT, including its attachments and
schedules, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and
may only be changed by a written amendment executed c:=-
by both parties, The following attachments and
schedules are hereby made a part of this
AGREEMENT:
Attachment A--Scope of Services
Attachment B--Compensation
3
IN, WITNESS WHEREOF, the parties execute below:
For OWNER,
dated this
Signature
Name (printed)
Title
Mavor
For CONSULTANT, CH2M HILL INC.,
dated this 2. 5 u... day of MA R.C~
S;gnatuce ~JIf, 7
Name (printed) 1< I C.HA~ A. \-h RbEXOlZ..J
Title VI c.E" l' R.~ 10 a.rr
c::::--
FORM 398
REVISED 1/99
1999
Signature
Name (printed) Lena J. Bonner
Clerk of Commission
Title
\999
Signature
Name (printed)
Title
4
ATTACHMENT A - SCOPE OF SERVICES
This attachment is to the AGREEMENT between CH2M HILL, INC., ("CONSUL TANT"), and
Augusta, Georgia, acting by and through the Augusta-Richmond County Commission, ("OWNER"), for
a PROJECT generally described as: Master Plan Development For The Augusta Utilities Department
ARTICLE 1. SCOPE OF SERVICES
CONSULTANT agrees to furnish OWNER the following specific services:
Period of Performance
The CONSULTANT will begin PROJECT immediately upon authorization to proceed and complete all tasks within
twelve months thereafter.
Basis of Approach
The PROJECT will be prepared to address near-term (2000-2010) and long-term (2011-2020) water and sewer
infrastructure investments. Growth and development projections, including water and wastewater forecasts, will be
developed to the year 2020,
The PROJECT will focus on infrastructure investment decisions required to support service area demands at defined
levels of service and system reliability during the planning period. The findings and recommendations will be prepared
addressing the following:
· Description of existing facilities, including general status, historical development, present condition, known
deficiencies, and previously completed reviews, evaluations, studies, and assessments
· Recommendations for meeting water and sewer demands at specified levels of service and reliability
· Recommendations for improving system operations and performance
· Recommended implementation plan and schedule, including the identification of key milestones for decision-
making
As tasks are completed results and recommendations will be summarized as individual Technical Memoranda (TM).
At the end of the PROJECT the CONSULTANT will compile the TM into a single document with the Reports in Task
10.
All digital documents, reports, data, and other information and deliverables will be submitted using software consistent
with OWNER information management standards, Microsoft Office 97, Arc/Info, and AutoCad Release 14.
c:::-
TASK 1: REVIEW DOCUMENTATION / DEVELOP FLOW PROJECTIONS
1.1: Document Review
Purpose
The purpose of this task is to identify and review available studies, reports, and other background information and data
that would be beneficial to the completion of the PROJECT,
Work Plan
CONSULTANT will review the most recent engineering documents and reports on the system facilities and identify
what portions will need to be updated or expanded. This will include the 1998 Water System Master Plan, RTW
Facility Evaluations, local and regional planning studies and related land use plans and population forecasts; facility
design criteria, implementation schedules, and implementation budgets.
Form 398A
REVISED: 1/99
Note:,Any one-of-a-kind (single-issue) materials taken off-site for review will be checked out and logged in using
procedures established by both OWNER and CONSULTANT,
Deliverable
TM1,/ Document Review will list the documents reviewed and highlight issues of concern as well as summarize
previous recommendations with recommendations for modification if appropriate.
1.2: Flow Proiections
Pu rpose
The expected outcomes are water demand and wastewater production forecasts for the OWNER's service area
Work Plan
To quantify the deficit between future water and wastewater system demands and existing available capacity
CONSULTANT wm'review:
· Master Plan Land Use profile based upon comparison of General Land Use Plan currently in force and actual
distribution of use.
· Population Projections; water and sewer served population projections.
Based upon this information CONSULTANT will develop the following:
· Water Demands - total existing and projected water demands, including residential, commercial, industrial, and
wholesale customers will be prepared based upon forecast scenarios including:
a) Low-growth rate
b) High-growth rate
c) Expected-growth rate, hot-dry season
d) Expected-growth rate, cool-wet season
· Wastewater Flows - the existing and projected average annual daily flows (AADF) and maximum month average
daily flows (MMADF) for each water pollution control plant (WPCP), including residential, commercial, and
industrial flows and estimated infiltration and inflow.
Deliverable
TM12 Flow Projections will present estimated water and wastewater flows to be used for development of the PLAN and
scope of any additional required hydraulic modeling needed to support the PLAN. It will also include a discussion of
the data sources and methods used to develop the future growth and projections.
TASK 2: REGULATORY COMPLIANCE REVIEW
Purpose
The purpose of this task is to review the regulatory requirelTl~nts with which OWNER must comply in providing water
and sewer services to its customers. ~
Work Plan
CONSULTANT will review current permit compliance for the system, developing a checklist of potential variances as a
part of the timeline for renewals/reissuance. Some of the emerging environmental regulatory issues will be outlined
focusing upon those that may have the most significant impact upon operations and future modifications and I
expansions. :
The list of regulatory requirements to be considered will include, but not be limited to, the following:
. Federal
Safe Drinking Water Act (including recent watershed management and source water protection
considerations, consumer confidence reporting, etc.)
Clean Water Act (Total Maximum Daily Loads, Phase II Stormwater, etc.,)
Clean Air Act
Form 398A
REVISED: 1/99
2
. .
-. Resource Conservation and Recovery Act (RCRA)
. State
· Local
· Other regulatory, and resource management issues identified by study team, OWNER staff, Commission, and
other key stakeholders
Deliverable
TM2 Regulatory Compliance will summarize current regulatory requirements and future anticipated trends that will
influence strategic decision OWNER will be making during the planning period. Potential actions that may be required
by those trends will be discussed,
TASK 3: PLANNING WORKSHOP
The Consultant will review the findings of Tasks 1 and 2 with OWNER in a workshop that will include the
representatives from the Utility Department and other key city personnel. The review and evaluation of existing
information and cu rrent 8Gmpltaflc& ~SSU&S- if)- trns forum' 'NtH help dafify priortties'aoo, ffiaoximt2&'9ffechYfmeS&' o~ a>>
remaining tasks.
Deliverable
TM3 Planning Workshop Review and Recommendations will detail the conclusions and recommendations of Tasks 1
and 2 with a summary of Planning Workshop recommendations.
~
Form 398A
REVISED: 1/99
3
TASK 4: WATER SYTEM
4.1: Water Supply / Regional Issues
Purpose
Consider alternative raw water supply and transmission options that can be implemented to meet OWNER raw water
supply demands through the planning period. Also review potential regional alliance/partnerships for meeting common
water supply objectives.
Work Plan
Review Previous Safe-Yield Analvsis Reports/Studies. The previously developed reports and studies will be
reviewed and evaluated in terms of the methods, assumptions, criteria, data, and information sources used to develop
safe-yield estimates. The overall findings and recommendations of these previous reports and studies will be
assessed for accuracy and relevance.-
Review current water availabilitv: From currently available information CONSULTANT will review the sources of raw
water and their reliability. Develop general concepts that may need to be further developed,
Evaluate water service regional partnerships: Existing agreements will be reviewed and needs for modifications
recommended. Also, the feasibility of supporting water service within the region will be evaluated.
Deliverable
TM4,' Raw Water Source and Regional Agreements: Review findings of evaluation and recommend steps to strengthen
reliability of existing raw water sources and explore development of new sources, Status of existing regional
agreements will be discussed as well as new opportunities of service.
4.2: Water Treatment Facilities
Pu rpose
Consider alternative water treatment improvement, upgrade and expansion options that can be implemented to meet
OWNER treated water demands through the planning period.
Work Plan
Review Previous Water Treatment Expansion Reports/Studies. The previously developed reports and studies will
be reviewed and evaluated in terms of the assumptions, criteria, data, and information sources used to develop
findings and recommendations for existing and future water treatment capacity. The overall findings and
recommendations of these previous reports and studies will be assessed for accuracy and relevance,
Condition Assessment. Where required to complete or confirm earlier assessments critical equipment and facilities
will be inspected by CONSULTANT evaluating physical condition, performance, operating characteristics,
maintenance history, and estimated remaining service life of individual equipment units,
~
Deliverable
TM4.2 Water Treatment Facilities will include condition assessments, alternative water-treatment technology options
that could be implemented to meet current and anticipated requirements of the SDWA; and recommended 10-year
Water Treatment Facilities Improvement and Development Program.
4.3: Finished Water Pumping, Storage, and Distribution Facilities
Purpose
The purpose of this task is to develop the scope of a Comprehensive Water Analysis Model required for OWNER to
effectively develop recommendations for alternative water distribution system upgrade, improvement and expansion
options that can be implemented to meet water distribution demands through the defined planning horizon.
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REVISED: 1/99
4
"
: Work Plan
Review Previous Water Distribution Svstem Reports/Studies The previously developed model, reports and studies
will be reviewed and evaluated to determine the assumptions, criteria, data, and information sources used to develop
findings and recommendations for upgrades, improvements, and expansions of the water distribution system.
Review Alternative Water Models, CONSULTANT and OWNER will participate in a 1-day project meeting to review
and evaluate alternative water distribution system modeling programs that would be used by OWNER's staff, This will
include consideration of current system model in use by others. (The wastewater conveyance system models will be
evaluated during the same meeting.) Once a system has been agreed upon, a scope, schedule and cost estimate will
be developed including costs for appropriate OWNER staff training.
Distribution/StoraQe Svstem Improvements, Develop schematic water system improvement strategy based upon
the reviewed existing information. If the recommended model is authorized the strategy will be modified after the
existing model has been upgraded or a new one developed,
Deliverable
TM4,3 Water System Improvement Strategy for near and long-term replacement, rehabilitation, and development
program of OWNER's finished water pumping, storage, and distribution system.
TASK 5: EVALUATION OF EXISTING WASTEWATER SYSTEM
5.1: Wastewater Treatment, Disposal and Resource Recovery Facilities
Purpose
Consider wastewater treatment upgrade and expansion options that can be implemented to meet OWNER's
wastewater treatment demands through the defined planning horizon. Also consider alternatives to resource recovery
and management facilities now in operations and other options for the planning period.
Work Plan
Review Previous Treatment Expansion Reports/Studies. The previously developed reports and studies will be
reviewed and evaluated in terms of the assumptions, criteria, data, and information sources used to develop findings
and recommendations for existing and future wastewater treatment requirements (qualitative/quantitative). The overall
findings and recommendations of these previous reports and studies will be assessed for accuracy and relevance.
Condition Assessment, Where required to complete or confirm earlier assessments critical equipment and facilities
will be inspected by CONSULTANT evaluating physical condition, performance, operating characteristics,
maintenance history, and estimated remaining service life of individual equipment units.
Resource Recoverv and ManaQement: Review the technical and financial feasibility of alternative options for
Reclaimed Water, Biosolids Management, Water Treatment Residuals Management and Methane Gas.
~
Deliverable
I
TMsl Wastewater Treatment Facilities will include condition assessments, alternative wastewater treatment upgrade
and improvement options that can be implemented to improve the operations and performance; and recommended 10-
year Wastewater Treatment Improvement and Expansion Program,
5.2: Wastewater Conveyance System
Purpose
The purpose of this task is to develop the scope of a Comprehensive Sewer Analysis Model required to effectively
develop recommendations for alternative sewer system upgrade, improvement and expansion options that can be
Form 398A
REVISED: 1/99
5
: lmple(l1ented to meet OWNER's wastewater collection and conveyance demands through the defined planning
horizon,
Work Plan
Review Previous System Reports/Studies The previously developed model(s), reports and studies will be reviewed
and evaluated to determine the assumptions, criteria, data, and information sources used to develop findings and
recommendations for upgrades, improvements, and expansions of OWNER's wastewater conveyance system.
Review Alternative System Models. CONSULTANT and OWNER will participate in a 1-day project meeting to review
and evaluate alternative water distribution system modeling programs that could be used by OWNER's staff. This will
include consideration of current system model(s) in use and being developed by others. The water models will be
evaluated at the same meeting. Based upon the agreed system a strategy for implementation will be developed
including scope, schedule and cost estimate. The cost will allow for appropriate OWNER staff training.
Wastewater Conveyance System Improvements. Develop schematic wastewater system improvement strategy
based upon the reviewed existing information. It the recommended mod'ensauthorized' the strategy wilr be modmect
after the existing model has been upgraded or a new one developed.
Deliverable
TMs,2 Wastewater Conveyance System Improvement Strategy for near and long-term replacement, rehabilitation, and
development program of OWNER's wastewater conveyance system.
TASK 6: REGULATORY COMPLIANCE SUPPORT
As a part of each task, related elements of current compliance variances will be addressed with specific
recommendations or concurrence with ongoing corrective actions. The CONSULTANT will review with OWNER all
regulatory directives to confirm appropriate strategies have been implemented to meet specified deadlines.
To further support these strategies the CONSULTANT will assist with:
· The development of a Water Conservation Plan for entire county
· Defining scope for any required Watershed Assessment and propose a strategy for implementation
· Determining necessity for and scope of Anti-degradation Evaluation
™s Regulatory Compliance Status and Support Strategies including guidance documents for the needed actions,
schedules and costs.
TASK 7: INDIRECT COST OPTIMIZATION
The CONSULTANT will work with OWNER to develop opportunities for optimizing effectiveness of non-facility related
areas to include:
· A Preventive Maintenane:.i?'Program; and
· Operation and Maintenance Training Program.
CONSULTANT will review Comprehensive Performance Evaluations and Recommendations prepared by Rothberg,
Tamburini & Winsor, Inc. and other performance data as a part of operating procedures review necessary for
development of the Preventive Maintenance Program and Operation and Maintenance Training Program. The
CONSULTANT will develop these programs; implementation is the responsibility of OWNER,
TM7 Indirect Cost Optimization defining strategy to implement the Preventive Maintenance Program and Operation and
Maintenance Training Program.
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REVISED: 1/99
6
Task}.1: Preventive Maintenance Program
After OWNER reviews and concurs with the strategy recommended in TM7 CONSULTANT will set up appropriate
workshops to develop and initiate effective program.
Task 7.2: Operation and Maintenance Training Program
After OWNER reviews and concurs with the strategy recommended in TM7 CONSULTANT will set up appropriate
workshops to develop and initiate effective program.
TASK 8: COMMUNITY INVOLVEMENT PROGRAM
Assist the OWNER in supporting a community involvement and public information program as various elements of the
plan are brought together. Additional community involvement and information activities will be conducted as a part of
specific projects that flave particular effects on altor parts of the community. Common Stakeholder groups (those that'
have been effectively utilized in other programs) will be used to maximize value of involvement.
TASK 9: REPORTS
9.1: Expansions and Improvements Implementation Plan
Combining the recommendations of the various Technical Memoranda (TM) will form the basis for the Expansion and
Improvement Implementation Plan. As a result of the system evaluations, recommendations will be developed to meet
the identified needs and deficiencies of the OWNER's systems.
9.2: Capital Improvements Plan I Financial Plan
A Capital Improvement Plan will be developed on the basis of the recommended system improvements and
expansions. The plan will reflect the priorities developed throughout the PROJECT. An updated Financial Plan will be
prepared to assess the financial impact of the Capital Improvements Plan and other operational issues described in
the PROJECT, In that a significant portion of the PROJECT recommendations impact operational costs careful
consideration will be given to cost-benefit relationships in order to optimize expenditures of operation. Further financial
evaluations, such as a comprehensive review of rates, may be recommended if needed.
9.3: Augusta Water Management Master Plan
Prepare Draft Plan. Consolidate the findings and recommendations from the Technical Memoranda and other
PROJECT elements into a single document entitled, Augusta Water Management Master Plan. Fifteen (25) copies of
the draft documents will be prepared for review and comment.
Review Draft Plan with OWNER. Meet with OWNER to review the Augusta Water Management Master Plan.
Following the meeting a summary memorandum will be prepared outlining key elements of discussions and requested
changes to the plan,
Review Draft Plan with Stakeholder Groups. Meet Vvitf'rrepresentatives from identified stakeholder groups to review
the Augusta Water Management Master Plan. Following the meeting a summary memorandum will be prepared
outlining key elements of discussions,
Compile Documentation of Plan. Incorporate OWNER requested changes and prepare 15 bound copies of Augusta
Water Management Master Plan and prepare electronic elements for web site.
Form 398A
REVISED: 1/99
7
.!
ATTACHMENT B - COMPENSATION
ARTICLE 2. COMPENSATION
Compensation by OWNER to CONSULTANT will be as follows:
A. LUMP SUM
For services enumerated in ARTICLE 1, the lump sum of Four Hundred and Forty Thousand Dollars ($440,000) plus
applicable sales, use, value-added, business transfer, gross receipts or other similar taxes.
B. RENEGOTIATION OF COMPENSATION
The lump sum is based on immediate authorization to proceed and timely completion of the PROJECT. If the
PROJECT timing deviates from the assumed schedule for causes beyond CONSULTANT's control, CONSULTANT
reserves the right to request renegotiation of those portions of the lump sum affected by the time change..
C. INVOICING
Amount invoiced each month will be based upon estimate of percentage of completion multiplied times the lump sum
amount.
..:::::x-
FORM 3988,2
REVISED: 1/99
.'.
AUGUSTA UTILITIES DEPARTMENT
Master Plan for 2000
TASKS
"'~-~-"~ --.-,. ,.,~--~-~.- -.----. ------.-.----.---
lime ana expenses per caSK Bre eSClmarea casea upon curren! mrormBClon. AS WOrK
progresses the level of effort per tesk may vary but tha total commitment of lime and cost will
not without approved Change of Scope,
TASK 1: REVIEW DOCUMENTATION I DEVELOP FLOW PROJECTIONS
1.1: Documentation Review
Engineering Reports, Studies
TM: Gap Analysis
1.2: Flow Projections
Existing water and wastewater service areas
Projections used for system demands
TM and meeting to review findings
TASk 2:- REGULATORY COMPLIANCE REViEW ~-
. .
System compliance
Potential regulatory impacts
TM: Gap Analysis
TASK 3: PLANNfNG-WOlfKSj..fop
- -< .--.-... '"- --_._---~--_._,-~_._~-_._-----
Workshop preparation and direction
TM: Summary of Workshop
Total Time, hours
Labor Budget
Expenses
Total Budget
Total Time, hours
Labor Budget
Expenses
Total Budget
304
$31,741
$4,074
172
$13,187
$1,569
Master Plan Cost Est 02 99,xls
-- -- -SU-OGET'
..___ Es~I~eJ
i
_ ,..J
$35,815
----- --- - -_.-.-_.._-~--~ --~ '-~-- I
-'------__.. _.'_,__ - ......___1
$14,756
Total Time, hours
Labor Budget
Expenses
Total Budget
76
$8,454
$1,145
$9,599
-----.-.-.:. ---'-._--- ----~>-----'
l
Total Time, hours
Labor Budget
Expenses
Total Budget
184
$18,072
$2,257
$20,330
c..:::x-
AUGUSTA UTILITIES DEPARTMENT
Master Plan for 2000
TASKS
Master Plan Cost Est 02 99.xls
- -SUDGETj
~_ _ ________~sU!"al~J
lime ana expenses per raSK are esrrmBcea casea upon current mlormanon. AS WOf](
progresses the level of effort per task may vary but the to/al commitment of time and cost wil/
not without approved Change of Scope,
TASK -,FWATER SYSTEM--
4.1: Water Supply / Regional Issues
Review Previous Safe-Yield Reports
Review current raw water availability
Evaluate water service regional partnerships
TM and meeting to review findings
4,2: Water Treatment Facilities
Review Previous Expansion Reports/Studies
Conditionl Assessments
TM and meeting to review findings
4.3; Finished Water Pumping, Strg & Dlst.
Review Previous System Reports/Studies
Review alternative water models
Distribution/Storage Systems improvements
TM and meeting to review findings
--~-- ~--'~'~~~----------'-'- ------~_._-
TASK5:WAS~ATERSYSTEM
- --- +
Total Time, hours
Labor Budget
Expenses
Total Budget
Total Time, hours
Labor Budget
Expenses
Total Budget
Total Time, hours
Labor Budget
Expenses
Total Budget
- . -- ---------_ __ _J
158
$15,596
$3,948
284
$27,111
$4,869
380
$34,803
$5,784
$19,544
$31,980
._-._~----- ~-,-_. .._~------~-----~
---,----- ---,-,--,- ,------,---.__1
$40,587
5,1: WWT, Disposal and Resource Recovery Facilities
Review Previous Treatment Expansion Reports/Studies
Condition Assessment
Resource Recovery and Management
TM and meeting to review findings
~
5.2: WW Conveyance System
Review Previous System Reports/Studies
Review alternative system models
WW Conveyance Systems improvements
TM and meeting to review findings
Total Time, hours
Labor Budget
Expenses
Total Budget
Total Time, hours
Labor Budget
Expenses
Total Budget
324
$30,995
$3,680
308
$29,254
$3,540
$34,675
$32,794
AUGUSTA UTILITIES DEPARTMENT
Master Plan for 2000
Master Plan Cost Est 02 99,xls
- ---~_~_~_~~-=--=_T~~~~~-_=_=~~~=~-~_-__ ~~=~~=~=-_, ~E~~~~
lime ana expenses per raSK ara esnmarea DBsea upon currant Inrormar/on, AS WO(/(
prograsses the level of effort per task may vary but the totat commitment of time and cos! will
not without approved Change of Scope,
~TASK6:cdMPLIANCESUPPORT . '~'_'"___H~____
. . - - ... '"-
Water Conservation Plan
Scope defined for Watershed Assmt
Scope defined for Anti-degradation Evaluation
TM and meeting to review findings
Total Time, hours
Labor Budget
Expenses
Total Budget
116
$10,411
$1,733
TASK'i:INoTREcr-COST OPTIMIZAtro"'----------'- - -.-. ----------- ----.
$12,144
7.1: Preventive Maintenance Program
Review operational data, develop Programs
Site visit; interviews; initial plan
Workshops
Meetings with vendors; finalize program
7.2: Operation & Maintenance Training Program
Develop O&M Training Program
TASK 8: COMMUNITY INVOLVEMENT PROGRAM
_____._u__..._~_ _. .______.____._.____ ____._.
Public Information exchange developed for web site
Public hearings (presentation of Draft Plan)
Total Time, hours
Labor Budget
Expenses
Total Budget
Total Time, hours
Labor Budget
Expenses
Total Budget
248
$28,140
$8,214
170
$18,664
$5,466
$36,353
~~_:_==---=~-==-~_=~~J
$24,130
Total Time, hours
Labor Budget
Expenses
Total Budget
TASRg-: RECOMMENDA TrONS ANifREPORTS
_._----_..~._-~_.._-- ..- -.------_. -~---~--~.-
Systems Improvement & Implementation Plan
Capital Improvement & Financial Plan
Augusta Water Management Mastc.;::Plan-Oraft
Meetings with staff management and Board
Augusta Water Management Master Plan-Final
Ail Tasks -
Total Time, hours
Labor Budget
Expenses
Total Budget
301
$28,780
$4,078
740
$76,486
$17,949
Time, Hours 3,765
Labor Budget $371,694
Expenses $68,306
_._._-~ --.-.------- .__._----.- ~-_.,~._.- -----_..---_.~
Total Budget
$32,858
--1
"........J
$94,435
I
I
I
I
-----!
$440,000