HomeMy WebLinkAboutAugusta Museum of History
Augusta Richmond GA
DOCUMENT NAME: 0- \J9ust-0- m \) Se u'(Y\ D.9.\--\ i 5 ~
DOCUMENT TYPE: G.9f elJY\~J'tf
YEAR: JOl)\
BOX NUMBER: \"6-
FILE NUMBER:
) 5S0S
NUMBER OF PAGES: }1
\ '
Phase IV
May 14, 2001
STATE OF GEORGIA
RICHMOND COUNTY
AGREEMENT
THIS AGREEMENT made and entered this 24th day of May
2001, between Augusta, Georgia, acting by and through the Augusta-
Richmo:~d County Commission, a political subdivision of the State of
Georgia (hereinafter referred to as the "County"), and AUGUSTA
MUSEUM OF HISTORY (hereinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, a Special County 1% Sales and Use Tax was
approved by the qualified voters of Richmond County in a referendum
held on September 19, 2000, effective January 1, 2001; and
WHEREAS, the Augusta-Richmond County Commission approved
a Resolution providing that the proceeds of the tax would be used
to include, inter alia, "capital outlay projects consisting of
recreational, cultural, and historical facilities"; and
WHEREAS, the Augusta-Richmond County Commission desires
to contract with the above named Organization to construct the
capital outlay project identified herein as the Augusta Museum of
History Project (hereinafter referred to as "Project"), which was
1
\ '
,
,
,
Phase IV
May 14, 2001
a part of the Capital Improvement Plan approved by the Augusta-
Richmond County;
NOW, THEREFORE, for and in consideration of the mutual
covenants and agreement between the parties, it is agreed as
follows:
1. The County agrees to appropriate the following sums
to the Organization for the purpose of constructing the Project,
to-wit:
$100,000.00 for the calendar year 2001; and
$100,000.00 for the calendar year 2002.
2. The Organization agrees to use such funds as may be
paid tJ it pursuant to this Agreement solely and exclusively for
the construction of the above described Project, which Project,
including the Project Budget, is more specifically described on
Exhibit A attached hereto and incorporated herein.
3. The Organization warrants and represents that the
estimated maximum cost of the Project as set forth in "Exhibit A"
is accurate in the best judgment of the Organization. The
Organization shall not use any portion of distributions received
from the County for any expense other than for capital costs
associated with construction of the Project.
No costs of the
2
\ '
Phase IV
May 14, 2001
Organization for personnel or indirect cost of the Organization
shall be charged against these funds. The Organization shall keep
any funds received from the County in a separate account from other
funds of the Organization and shall not comingle the County
distributions with other funds of the Organization prior to their
expenditure. The Organization shall maintain a record of each and
every expense for which the proceeds of the Tax are used. The
Organization shall submit to the County monthly accounting for all
funds received from the County, the amounts expended on the Project
during the term of this contract, including any amount expended on
such P~oject in the then current year, and the estimated percentage
of cOffi":Jletion of said Project.
4. The County, including any auditors employed by
Richmond County, shall have the right to verify and test the
expendi tures of the Organization for the Proj ect sufficient to
determine that the monies are being spent for the Project, and in
accordance with Georgia law regarding expenditures of Special
Purpose Local Option Sales Tax monies. Official representatives of
the County may, at reasonable times and upon reasonable notice to
the Or9anization, inspect the official records of the Organization
relating to this Project. The County shall also have the right to
inspect the Project at any reasonable time for any purpose related
3
... '
Phase IV
May 14, 2001
to the performance of any contract awarded, or to be bid upon, or
to be awarded, by the Organization for this Project.
5 .
The
County's
financial
obligation
to
the
Organization or to fund the construction of said Project shall not
exceed the amount set forth in this Agreement.
6. Each of the parties hereto warrants and represents
to the other than it will comply with all the requirements of the
laws of the State of Georgia, the provisions of this Agreement, and
will t~ke such other actions as may be necessary to insure that the
validity of the collection and expenditure of the Special County 1%
Sales Use Tax shall be maintained throughout the period of this
Agreement and the period that the tax is to be imposed.
7. The Organization shall comply with the purchasing
policies of Augusta-Richmond County regarding advertising for bids,
securing bid, payment, and performance bonds, and contracting.
Payments to the contractor employed by the Organization shall be
made directly by the County, after having received certification
from the Organization and approval of the pay request up to the
maximum amount funded to the Organization by the County.
If the
total project cost exceeds the amount funded by the County the
Organi zation shall provide proof of other funding sources. All
other payments to the Organization shall be made only upon
4
...
Phase IV
May 14, 2001
presentation of verified invoices.
8 .
The Organization will maintain the
following
insurance during the performance of the Contract:
A. Comprehensive General Liability Insurance in force
at all times,
including Products/Completed Operations,
and
Automobile Liability Insurance in the combined single limits of
$1,000,000.
The coverage is intended to apply as primary and is
not af fected by any insurance which the certificate holder may
carry in its own name.
The Organization shall maintain Worker's
Compensation and Employer's Liability Insurance for the benefit of
its workers.
The above requirements shall also extend to the
Organization's contractors and sub-contractors engaged in the
Project.
B. Prior to the commencement of work, the Organization
will :?rovide the Augusta-Richmond County Commission with a
certificate of insurance evidencing the above coverage and as well
as shoNing the Augusta-Richmond County Commission as "additional
insured".
9. All contracts between the Organization and the
contractor to construct the proj ect shall be submitted to the
County for approval, and shall contain a provision that the
contract shall not be valid and binding upon the Organization until
5
'.
Phase IV
May 14, 2001
approved by the Augusta-Richmond County Commission.
10. This Agreement constitutes the entire agreement
between the parties as to the matters described herein and may not
be amended except by an instrument in writing signed by the duly
authorized officers of each of the parties hereto.
11. Organization acknowledges that all records relating
to th:Ls Agreement and the services to be provided under the
agreement may be a public record subject to Georgia's Open Records
Act (O.C.G.A. ~ 50-18-70, et seq.). Organization shall cooperate
fully in responding to such request and making all records, not
exempt, available for inspection and copying as provided by law.
12. All claims, disputes and other matters in question
betwee:~ the County and the Organization arising out of or relating
to the Agreement, or the breach thereof, shall be decided in the
Superi'Jr Court of Richmond County, Georgia. The Organization, by
executing this Agreement, specifically consents to venue in
Richmo~d County and waives any right to contest the venue in the
Superior Court of Richmond County, Georgia.
IN WITNESS WHEREOF, the County and Organization have
caused these presents to be executed by their respective duly
6
0>,
,
,
Phase IV
May 14, 2001
authorized officials, the day and year
t above written.
By: . ~
.~
erk
ORGANIZATION:
AUGUSTA MUSEUM OF HISTORY
A
ili~~
As its - ~
7
".
..
Augusta Museum of History
Project Description
Phase IV SPLOST
Exhibit A
5/01
Proiect Description
The Augusta Museum of History provides collections, exhibitions and
educational programs that empower the visitor with knowledge and give a new and
deeper insight into local and regional history. Museum leaders are focused on
establishin~~ the institution as a model in the museum profession as well as a source of
community value. To keep pace with the ever-increasing needs of the museum's
growing audience, the organization has identified more than $1 million in capital
improvements to the facility. The Augusta Commission has appropriated $200,000 in
Phase IV SPLOST funds to assist in the financing of these improvements.
The capital improvements include the following (Please see Attachment I):
1) Center for the Preservation and Study of CSRA History - this 8,OOO-square-
foot, two-story repository will enhance the museum's ability to collect and
preserve the material history of the region. This addition to the existing
building will include a research facility for historians, open storage enabling
visitors to see museum collections and curatorial work in progress, an artifact
preparation laboratory and state-of-the-art collections management
equipment.
Estimated cost: $750,000
2) Educational Resource Center - Constructed within the museum's existing
building, this center will include additional rotating exhibition space and two
classrooms. These facilities will increase museum attendance through
larger, more significant traveling exhibitions and furnish opportunities for
practical learning applications for persons of all ages and backgrounds.
Estimated Cost: $300,000
Total Estimated Cost: $1,050,000
Summary
The museum has completed a capital campaign that has secured gifts and
pledges totaling $1,852,000. (This figure is inclusive of the $200,000 in Phase IV
SPLOST funds.) The organization presently has $650,000 (inclusive of Phase IV
SPLOST funds) with which to begin the capital-improvements project. Improvements
are scheduled to begin in the fall 2001.
r
I
f
)>
III 0 c:
::Ico <C
C. ::I c:
(J)eD' !!l
-..., III
5,0' s:
'<..., c:
0- CIl
_:::r CO
CO c:
O"U)>3
(J)...,:::
::0 CO III 0
)>CIlO_
CO:::rI
~ < 3 CIi"
CIlIllCO_
--::10
o 0" _ 4_
-< ::I _"C.
..
~
~
...
[
G
L~~
I
;-
~
~
!
en
o
)>
...
fT1
"
'"
q
L:
b
I
I
I
I
~
I
I
I
I
c=::J
~
c==J
~
~
i
[
~
r
....
..
Il:
[
r
~
"i:l
l~
-
(f)
m
o
o
z
o
11
r
o
o
:Il
""U
~
Z
I
m
:t>
(f)
-;
m
c..Q)() ~
C::lCD cB
(') c.. ::l C
~(J)- en
-. r+ CD r+
Oc-. Q)
~~O' s:
- -.
"'TIO_ C
"'-::T en
g:()CD ~
0(J)"U~3
c;:u-._
n~g:~g,
CD:r:CD::T:r:
() -. < 3 -.
CD~~CD~
::l 0 -'::l 0,
-.:< 0 _.:<
~ .....::l,_
..
'0
o
o
~o
J
~
<:
~
o
o
o
o
)>
c:
co
c:
en
-
Q)
s:
c:
en
(t)
c:
m 3
....... c. 0
en c: .....
"0(') I
~ Q) -.
C). g ~
-:::s 0
~~ ~
;:r.::U rn
0" (t) ~.
aqg ~
o c: )> -.
:::s.,::::::::s
en(')Q)co
G>(t)(')1ll
()~c:
Q) 3-'
-(t) -
CD :::s (t) 9:-
.""] _:::s :::s.'
'<:; (t) _M"'\
'-" :<,.,_e
~~
QZ
"0
I
~
m
(f)
-i
~ :
,;
Augusta Museum of History
Attachment I
~ .
~r?;~~~i~
I '. ,).,,0,-, "' ". . ~"~"
,: l~f$,f ,r;'~<'" ....ri:.:..~.~F~
. , If''~ .....1",:r,\
, ' ,,;, ,( - \':t\:I'\
~> . ,
~' " -r ." - 'f'~;'"7='" --./
.---- ._-- --_. ....
. -- -... 1-- -- -. ... --.- ..
,,: ',~ '.0: ,.' ~ c ~-- '" ~ ~: -:.. ~ 1-1 ''-..
;:~/~i\l !"/:/'\/1 ;\'~/:{1 :,' ~
O : - . , - .. J r""" - - - . , . . ' ,
j { .z: :=:.~ :, X !-,~! l~.f. /.! .~
j( f ".' -- ." I ...... - .' .. --
" I 11 ':\ }', -~. i r:::~ ':::0 }" j :}. .~/'~ j; ,
'r 'l '~:-,.:;')i '~:=. x~~ .
t: ) f+.:-o~ .~~~ ~7:';f~~ 1 C~~{:; ,~. ,
. f
D , ']
i [,
iJj"'I..'."'.
I', 1 I .'
" . -:1 .
- ! .~
I~I~ 0~ ,.
U\'7 '. ,
, /
EAST ELEVATION
SCALE: 1" = 25'-0"
,'h/
: >,~)(
,t
N..o.R THE LEV A T ION 0 V I E W FRO M R E Y N 0 I, D S S T R E E T
SCALE: 1 "= 25',,0"
III-
I
j ,
I
r II
,
I' '
:! 1
I
I
SJ")UTH ELEVATION 0 VIE'''' FROM BROAD STREET
SCALE: 1 "= 25'.0"