Loading...
HomeMy WebLinkAboutAugusta Museum of History Augusta Richmond GA DOCUMENT NAME: 0- \J9ust-0- m \) Se u'(Y\ D.9.\--\ i 5 ~ DOCUMENT TYPE: G.9f elJY\~J'tf YEAR: JOl)\ BOX NUMBER: \"6- FILE NUMBER: ) 5S0S NUMBER OF PAGES: }1 \ ' Phase IV May 14, 2001 STATE OF GEORGIA RICHMOND COUNTY AGREEMENT THIS AGREEMENT made and entered this 24th day of May 2001, between Augusta, Georgia, acting by and through the Augusta- Richmo:~d County Commission, a political subdivision of the State of Georgia (hereinafter referred to as the "County"), and AUGUSTA MUSEUM OF HISTORY (hereinafter referred to as the "Organization"); WIT N E SSE T H: WHEREAS, a Special County 1% Sales and Use Tax was approved by the qualified voters of Richmond County in a referendum held on September 19, 2000, effective January 1, 2001; and WHEREAS, the Augusta-Richmond County Commission approved a Resolution providing that the proceeds of the tax would be used to include, inter alia, "capital outlay projects consisting of recreational, cultural, and historical facilities"; and WHEREAS, the Augusta-Richmond County Commission desires to contract with the above named Organization to construct the capital outlay project identified herein as the Augusta Museum of History Project (hereinafter referred to as "Project"), which was 1 \ ' , , , Phase IV May 14, 2001 a part of the Capital Improvement Plan approved by the Augusta- Richmond County; NOW, THEREFORE, for and in consideration of the mutual covenants and agreement between the parties, it is agreed as follows: 1. The County agrees to appropriate the following sums to the Organization for the purpose of constructing the Project, to-wit: $100,000.00 for the calendar year 2001; and $100,000.00 for the calendar year 2002. 2. The Organization agrees to use such funds as may be paid tJ it pursuant to this Agreement solely and exclusively for the construction of the above described Project, which Project, including the Project Budget, is more specifically described on Exhibit A attached hereto and incorporated herein. 3. The Organization warrants and represents that the estimated maximum cost of the Project as set forth in "Exhibit A" is accurate in the best judgment of the Organization. The Organization shall not use any portion of distributions received from the County for any expense other than for capital costs associated with construction of the Project. No costs of the 2 \ ' Phase IV May 14, 2001 Organization for personnel or indirect cost of the Organization shall be charged against these funds. The Organization shall keep any funds received from the County in a separate account from other funds of the Organization and shall not comingle the County distributions with other funds of the Organization prior to their expenditure. The Organization shall maintain a record of each and every expense for which the proceeds of the Tax are used. The Organization shall submit to the County monthly accounting for all funds received from the County, the amounts expended on the Project during the term of this contract, including any amount expended on such P~oject in the then current year, and the estimated percentage of cOffi":Jletion of said Project. 4. The County, including any auditors employed by Richmond County, shall have the right to verify and test the expendi tures of the Organization for the Proj ect sufficient to determine that the monies are being spent for the Project, and in accordance with Georgia law regarding expenditures of Special Purpose Local Option Sales Tax monies. Official representatives of the County may, at reasonable times and upon reasonable notice to the Or9anization, inspect the official records of the Organization relating to this Project. The County shall also have the right to inspect the Project at any reasonable time for any purpose related 3 ... ' Phase IV May 14, 2001 to the performance of any contract awarded, or to be bid upon, or to be awarded, by the Organization for this Project. 5 . The County's financial obligation to the Organization or to fund the construction of said Project shall not exceed the amount set forth in this Agreement. 6. Each of the parties hereto warrants and represents to the other than it will comply with all the requirements of the laws of the State of Georgia, the provisions of this Agreement, and will t~ke such other actions as may be necessary to insure that the validity of the collection and expenditure of the Special County 1% Sales Use Tax shall be maintained throughout the period of this Agreement and the period that the tax is to be imposed. 7. The Organization shall comply with the purchasing policies of Augusta-Richmond County regarding advertising for bids, securing bid, payment, and performance bonds, and contracting. Payments to the contractor employed by the Organization shall be made directly by the County, after having received certification from the Organization and approval of the pay request up to the maximum amount funded to the Organization by the County. If the total project cost exceeds the amount funded by the County the Organi zation shall provide proof of other funding sources. All other payments to the Organization shall be made only upon 4 ... Phase IV May 14, 2001 presentation of verified invoices. 8 . The Organization will maintain the following insurance during the performance of the Contract: A. Comprehensive General Liability Insurance in force at all times, including Products/Completed Operations, and Automobile Liability Insurance in the combined single limits of $1,000,000. The coverage is intended to apply as primary and is not af fected by any insurance which the certificate holder may carry in its own name. The Organization shall maintain Worker's Compensation and Employer's Liability Insurance for the benefit of its workers. The above requirements shall also extend to the Organization's contractors and sub-contractors engaged in the Project. B. Prior to the commencement of work, the Organization will :?rovide the Augusta-Richmond County Commission with a certificate of insurance evidencing the above coverage and as well as shoNing the Augusta-Richmond County Commission as "additional insured". 9. All contracts between the Organization and the contractor to construct the proj ect shall be submitted to the County for approval, and shall contain a provision that the contract shall not be valid and binding upon the Organization until 5 '. Phase IV May 14, 2001 approved by the Augusta-Richmond County Commission. 10. This Agreement constitutes the entire agreement between the parties as to the matters described herein and may not be amended except by an instrument in writing signed by the duly authorized officers of each of the parties hereto. 11. Organization acknowledges that all records relating to th:Ls Agreement and the services to be provided under the agreement may be a public record subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.). Organization shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 12. All claims, disputes and other matters in question betwee:~ the County and the Organization arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superi'Jr Court of Richmond County, Georgia. The Organization, by executing this Agreement, specifically consents to venue in Richmo~d County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. IN WITNESS WHEREOF, the County and Organization have caused these presents to be executed by their respective duly 6 0>, , , Phase IV May 14, 2001 authorized officials, the day and year t above written. By: . ~ .~ erk ORGANIZATION: AUGUSTA MUSEUM OF HISTORY A ili~~ As its - ~ 7 ". .. Augusta Museum of History Project Description Phase IV SPLOST Exhibit A 5/01 Proiect Description The Augusta Museum of History provides collections, exhibitions and educational programs that empower the visitor with knowledge and give a new and deeper insight into local and regional history. Museum leaders are focused on establishin~~ the institution as a model in the museum profession as well as a source of community value. To keep pace with the ever-increasing needs of the museum's growing audience, the organization has identified more than $1 million in capital improvements to the facility. The Augusta Commission has appropriated $200,000 in Phase IV SPLOST funds to assist in the financing of these improvements. The capital improvements include the following (Please see Attachment I): 1) Center for the Preservation and Study of CSRA History - this 8,OOO-square- foot, two-story repository will enhance the museum's ability to collect and preserve the material history of the region. This addition to the existing building will include a research facility for historians, open storage enabling visitors to see museum collections and curatorial work in progress, an artifact preparation laboratory and state-of-the-art collections management equipment. Estimated cost: $750,000 2) Educational Resource Center - Constructed within the museum's existing building, this center will include additional rotating exhibition space and two classrooms. These facilities will increase museum attendance through larger, more significant traveling exhibitions and furnish opportunities for practical learning applications for persons of all ages and backgrounds. Estimated Cost: $300,000 Total Estimated Cost: $1,050,000 Summary The museum has completed a capital campaign that has secured gifts and pledges totaling $1,852,000. (This figure is inclusive of the $200,000 in Phase IV SPLOST funds.) The organization presently has $650,000 (inclusive of Phase IV SPLOST funds) with which to begin the capital-improvements project. Improvements are scheduled to begin in the fall 2001. r I f )> III 0 c: ::Ico <C C. ::I c: (J)eD' !!l -..., III 5,0' s: '<..., c: 0- CIl _:::r CO CO c: O"U)>3 (J)...,::: ::0 CO III 0 )>CIlO_ CO:::rI ~ < 3 CIi" CIlIllCO_ --::10 o 0" _ 4_ -< ::I _"C. .. ~ ~ ... [ G L~~ I ;- ~ ~ ! en o )> ... fT1 " '" q L: b I I I I ~ I I I I c=::J ~ c==J ~ ~ i [ ~ r .... .. Il: [ r ~ "i:l l~ - (f) m o o z o 11 r o o :Il ""U ~ Z I m :t> (f) -; m c..Q)() ~ C::lCD cB (') c.. ::l C ~(J)- en -. r+ CD r+ Oc-. Q) ~~O' s: - -. "'TIO_ C "'-::T en g:()CD ~ 0(J)"U~3 c;:u-._ n~g:~g, CD:r:CD::T:r: () -. < 3 -. CD~~CD~ ::l 0 -'::l 0, -.:< 0 _.:< ~ .....::l,_ .. '0 o o ~o J ~ <: ~ o o o o )> c: co c: en - Q) s: c: en (t) c: m 3 ....... c. 0 en c: ..... "0(') I ~ Q) -. C). g ~ -:::s 0 ~~ ~ ;:r.::U rn 0" (t) ~. aqg ~ o c: )> -. :::s.,::::::::s en(')Q)co G>(t)(')1ll ()~c: Q) 3-' -(t) - CD :::s (t) 9:- .""] _:::s :::s.' '<:; (t) _M"'\ '-" :<,.,_e ~~ QZ "0 I ~ m (f) -i ~ : ,; Augusta Museum of History Attachment I ~ . ~r?;~~~i~ I '. ,).,,0,-, "' ". . ~"~" ,: l~f$,f ,r;'~<'" ....ri:.:..~.~F~ . , If''~ .....1",:r,\ , ' ,,;, ,( - \':t\:I'\ ~> . , ~' " -r ." - 'f'~;'"7='" --./ .---- ._-- --_. .... . -- -... 1-- -- -. ... --.- .. ,,: ',~ '.0: ,.' ~ c ~-- '" ~ ~: -:.. ~ 1-1 ''-.. ;:~/~i\l !"/:/'\/1 ;\'~/:{1 :,' ~ O : - . , - .. J r""" - - - . , . . ' , j { .z: :=:.~ :, X !-,~! l~.f. /.! .~ j( f ".' -- ." I ...... - .' .. -- " I 11 ':\ }', -~. i r:::~ ':::0 }" j :}. .~/'~ j; , 'r 'l '~:-,.:;')i '~:=. x~~ . t: ) f+.:-o~ .~~~ ~7:';f~~ 1 C~~{:; ,~. , . f D , '] i [, iJj"'I..'."'. I', 1 I .' " . -:1 . - ! .~ I~I~ 0~ ,. U\'7 '. , , / EAST ELEVATION SCALE: 1" = 25'-0" ,'h/ : >,~)( ,t N..o.R THE LEV A T ION 0 V I E W FRO M R E Y N 0 I, D S S T R E E T SCALE: 1 "= 25',,0" III- I j , I r II , I' ' :! 1 I I SJ")UTH ELEVATION 0 VIE'''' FROM BROAD STREET SCALE: 1 "= 25'.0"