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Home My WebLink AboutWESTERN ECONOMIC SERVICES LLC Contract Between Augusta, Georgia & Western Economic Services, LLC Fair Housing All AGREEMENT FOR CONSULTANT SERVICES BETWEEN WESTERN ECONOMIC SERVICES, LLC AND AUGUSTA, GEORGIA FOR PREPARATION OF AN ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE THIS AGREEMENT is made and entered into thisgf~ of June, 2008, by and between Augusta, Georgia, by and through the Augusta-Richmond County Commission, as the Implementor of the Community Development Block Grant Program (hereinafter referred to as "Grantee") and Western Economic Services, LLC, (hereinafter referred to as "Consultant"). WITNESSETH WHEREAS, the Grantee has entered into a contract with the U. S. Department of Housing and Urban Development, hereinafter referred to as HUD, providing for financial aid to the Grantee under the Housing and Community Development Act of 1974, as amended; and WHEREAS, the City as an Grantee of federal housing and community development funds from HUD, is required to complete an Analysis of Impediments to Fair Housing Choice (hereinafter referred to as an "AI"); and WHEREAS, an AI is an in-depth identification and analysis of impediments that preclude citizens of a geographical area from having a fair housing choice in selecting a home; and an AI includes a comprehensive review of the policies, procedures, and practices within both the public and private sectors, that affect the location, availability and accessibility of housing, as well as the current residential patterns and conditions related to fair housing choice; and WHEREAS, the Grantee desire to engage the services of a consultant to investigate, research and prepare an AI for all of Augusta-Richmond County, Georgia; and, such services are professional and competitive in nature and will be paid for with funds received from HUD; and WHEREAS, it is in the best interest of the Grantee to cooperate in the selection and hiring of a consultant to investigate, research and prepare an AI for all of Augusta-Richmond, to ensure the effective and efficient delivery of services; and NOW, THEREFORE, in consideration of the promises, covenants and agreements herein contained, the parties mutually agree as follows: 1. STATEMENT OF WORK. The Grantee hereby agree to utilize funds made available under this Agreement only for the purpose of implementing the above-mentioned activity as more fully described in Attachment A - Scope of Work which is attached hereto and made a part hereof as if fully rewritten. 2. TERM. The Term shall begin upon execution of this Agreement by both parties hereto, and shall be completed by February 27, 2009. Page 1 of 10 Page 2 ofto Contract Between Augusta, Georgia & Western Economic Services, LLC Fair Housing All 3. FUNDING AMOUNT. The Grantee agrees to fund the work associated with this Agreement up to but not to exceed Forty-Six Thousand, Six Hundred Fifty-Five Dollars and no cents ($46,655.00), in accordance with the budget attached hereto, marked Attachment B - Budget, and by this reference made a part hereof. In the event the Grantee determines that it becomes necessary to amend the Budget, it may be done administratively so long as the total amount of this Agreement is not exceeded. 4. PROHIBITION AGAINST PAYING FOR ANY SERVICE RENDERED OR EXPENSE INCURRED PRIOR TO THE DATE OF THIS AGREEMENT. Grantee agree that funds made available by this Agreement may only be disbursed for services rendered or expenses incurred after the date this Agreement has been signed by both parties hereto (the "Effective Date" of this Agreement). No funds shall be expended for any service rendered or expense incurred prior to such date. 5. INDEPENDENT CONTRACTOR. Grantee agrees that any Consultant hired pursuant to this Agreement shall perform all work and services described herein as an independent contractor and not as an officer, agent, or employee of the Grantee. The Consultant shall have exclusive control of and the exclusive right to control the details of the services and work performed and of all persons performing the same and shall be solely responsible for the acts and omissions of its officers, agent, employees, contractors and subcontractors, if any. Nothing shall be construed as creating a partnership or joint venture between Grantee and Consultant. No person performing any of the work or services described in Attachment A, Scope of Work, shall be considered an officer, agent, or employee of the Grantee, nor shall any such person be entitled to any benefits available or granted to employees of the Grantee. 6. SUBCONTRACTS, SUCCESSORS AND ASSIGNS. Grantee agrees that any Consultant hired pursuant to this Agreement, may not subcontract, assign or transfer any of the work or services described in Attachment A, Scope of Work, without the prior written approval of the Grantee. Any work or services subcontracted, assigned or transferred shall be specified by written contract or agreement. 7. OWNERSHIP OF PROPERTY. Grantee agrees that at the expiration or in the event of any termination of this Agreement that any Memoranda, Maps, Drawings, Working Papers, Reports and other similar documents produced in connection with this Agreement shall become the property of the Grantee. 8. LAW TO GOVERN. This Agreement is entered into and is to be performed in the State of Georgia. The law of the State of Georgia shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and shall govern the interpretation of this Agreement. 9. WAIVER. This Agreement shall be construed in a manner that a waiver of any breach of any provision of this Agreement shall not constitute or operate as a waiver of any other breach of such provision or of any provisions, nor shall any failure to enforce any provision hereof operate as a waiver of such provision or of any other provision. 10. AMENDMENT. This Agreement may be modified or amended only by a written agreement duly executed by the parties hereto or their representatives. Contract Between Augusta, Georgia & Western Economic Services, LLC Fair Housing All IN WITNESS WHEREOF, the parties have executed this Agreement as of the first date written above. ATTEST: AUGUSTA. GEORGIA (Grantee) SEAL By: cP~?/. {y! - Davi~openhaver As its Mayor ~.~ ~ oh:.9i~ Clerk of Commission SEAL By: ATTEST: As its Corporate Secretary (Plain Witness) {~ - Page 4 of 10 Contract Between Augusta, Georgia & Western Economic Services, LLC Fair Housing All TASKS TIMELINE DELIVERABLES PHASE I - ORIENTATION . Notification of contract award received by WES June - July 2008 - . Contract documents executed & Orientation Meeting occurs June - July 2008 - . Begin collecting economic & demographic information July 2008 Summation of meeting with City Staff . Conduct selected on-site face-to face meetings July 2008 - PHASE II - DATA COLLECTION . Prepare telephone survey and cover letter introduction July - August 2008 Bi-weekly Progress Review ~ Renort . Send out letter introducing survey July - August 2008 " . Begin research of mint media July - August 2008 " . Begin telephone surveys July - August 2008 " . Begin assembling HMDA data July - August 2008 " . Conduct selected on-site face-to-face meetings July - August 2008 " . Conduct progress review meeting in Augusta August 20, 2008 " PHASE III - ANALYSIS OF OUANTITATIVE & QUALITATIVE DATA & FAIR HOUSING FORUMS . Begin analysis of survey data August - Sept 2008 Bi-weekly Progress Review Report . Assimilate Census and other data August - Sept 2008 " . Conduct analysis and begin drawing inferences August - Sept 2008 " . Prepare preliminary findings of research & draft impediments August - Sept 2008 " . Prepare 60-minute nresentation for Fair Housing Forums August - Sept 2008 " . Conduct 4 Fair Housing Forums October 2008 " . Debriefing meeting with City staff October - Nov 2008 " " PHASE IV - DRAFT AND FINAL REPORTS . Prepare & submit draft AI for internal review November 2008 Draft A/I Report . Receive comments on draft report for internal review November 2008 N/A .Submit Final Renort November 28,2008 Final A/I Report .Submit final billing December 31, 2008 Page 9 of 10 Contract Between Augusta, Georgia & Western Economic Services, LLC Fair Housing All Attachment B - Budget Consultant Service Fee Production Costs Option I - Focus Groups Option II - Formal Presentation TOTAL Page 10 of 10 $35,500.00 $ 4,250.00 $ 4,970.00 $ 1.q~Pi.00 $46,655.00 Housin2 & Community Development Department Cbester A. Wbeeler.III Director July 15, 2008 MEMORANDUM TO: Betty Murphy ( La Sandra COrle~ FROM: RE: Executed Agreement for Consultant Services - Western Economics Services Attached please find a copy of the executed agreement for Western Economic Services, LLC. If you have any questions, please feel free to contact me at (706) 821-1797. Thank you. Housing and Community Development Department 925 Laney Walker Blvd., 2nd Floor - Augusta, Georgia 30901 (706) 821-1797 - Fax (706) 821-1784 -roD (706) 821-1783 www.augustagagov (El