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HomeMy WebLinkAboutWashigton Road Intersection Improvements . "-'-~ """,V-"J' .~~.. ~ """""~;"'''":';,,. Augusta Richmond GA DOCUMENT NAME: WC<5~"~ n 'Rec.cl \ nte <S< c-t i 0 I, I YY1f' ,0\1 en, cn-e, DOCUMENT TYPE: ~ee(Y1 ene YEAR:O~ BOX NUMBER: l.l FILE NUMBER: t<1'-IL/l- ^ NUMBER OF PAGES: 45 I I I I I I I I I I I I I I I I I I I CONSULTANT SERVICES AGREEMENT c. o' ; ;. :7 ;1 il (\ ~~.. " \) BETWEEN AUGUSTA, GA //;<:~'~~<1oC"=~.. .\~.T~~" ;':;F:'~~,,,,,.,". ./ /' II j '''"- ~~.' _-~::.r~....:...;__...... ~.~.- ( I '" :;:;'/ ",';~-'fJ 1p.-r.s:.e:~--' -~:::'::::';:,'c-'~c..::::::..(tj'i ~-\:.:;::'.~'.... . .'~ >?-;;~:;r"" ~ '\. '\. /:::_~ ,;< 1 <':::::1.',~ "~_',. /:::~ PUB;bIG...WQRKS ~"~:,.~, \\:., AND ENGf~gE:Ri-NC;~TIEPA'kTMi:NT;~ ::;; iitM~,\~~;L~!(~i~'L. , . " , ,,2~.i: < .. \ "1 -'.'f' ~~-- "O~"--'l~a~]~. ); , ~ i ,f <;i~;c~r~~~~J;i;~ '. ", .:,') J, ' /, . LOWE'~&'':&S'$':()'GIATE.S''iIN€J; /1 \ . -...;. ~_'":;;.,;F:_7;._-:::.-~~~:~:;:~~:;!;:~r .;. -. - -~'-- _l~::._~~:',. "J" ~l:~ ~~ .~>(-~S,- ~:.:'~" .'_"r.~ ,,-{,'- 1/ \. .:.' .:: :! 1 /1 if /1 ,I !. ..,' 0' -;~/ j' ,~ i_{Ct"!. ':' , .( ~;rV" ;, / ~,~:/ ,,~7 .('/'- // .. r;.-:--...~ ~:'.! .'." ._,=,'_ " 4' }..,~:lr7' p.;'~ ,', R !! :~jra) ~.p~ /;..---".t~ , I " ~ _ \, ~~I C.-i.',l.>:~'..:.T.'.',i.\.\ '{.~,.i".,f:,'.?~..~_/ O' .<-.~':::.~~~~~~~...>,_ '''.t:;'':-..E :>>:. .~.",,;:.;;:;':::t.. '--'--'C:;'''';;''P."''<l"F'O-R-'":.:~ '---'> ...--:.-,.- .,r..z-~ ~.,.-.- "Washington Road Intersection Improvements" PROJECT NUMBER: 324-04-201824371 I I TABLE OF CONTENTS I CONSULTANT SERVICES AGREEMENT Page I . Introduction 1 . Design Criteria 2 . Amount of Contract 3 I . GENERAL CONDITIONS 4 I ~ Consultant Coordination ~ Coordination with County Historic Preservation Planner ~ Coordination with the Georgia Department of Community Affairs I ~ Coordination with Utilities ~ Right to Enter ~ Accuracy of Work I ~ Liaison Engineer ~ Delivery of Notices ~ Supervision and Control I ~ Covenant Against Contingent Fees ~ Employment of County's Personnel ~ Review of Work I ~ Responsibility for Claims and Liability ~ Insurance ~ Compensation I ~ Contract Disputes ~ Contract Termination I ~ Personnel ~ Confidentiali ty I . SIGNATURE PAGE 10 SCOPE OF SERVICES 11 . I ~ General Scope of Services ~ Traffic Engineering/Conceptual Design Phase 12 I ~ Data Base Preparation Phase 13 ~ Preliminary Plans Phase 15 ~ Water/Sewer Plans Phase (preliminary and Final) 19 I ~ Final Design and Construction Plans Phase 21 ~ Miscellaneous Services 24 ~ Water/Sewer Miscellaneous Services 24 I . EXHIBITS I ~ Exhibit A - Engineer's Proposal ~ Exhibit B - Project Schedule ~ Exhibit C - Consultant Personnel Listing I I I I I I I I I I I I I I I I I I I I ~ APPENDICES ~ Appendix A - Standard Specifications ~ Appendix B - Survey Specifications ~ Appendix C - Right-of-way Plan Requirements ~ Appendix D - Instructions for Preparing Cost Estimate ~ Appendix E - Augusta Utilities Water and Sewer Facilities Proposal ~ Appendix F - Preliminary Layout Criteria for Bridges ~ Appendix G - Additional Design Criteria for Bridges ~ Appendix H - Preliminary Layout Criteria for Retaining Walls ~ Appendix I - Retaining Wall Construction Plan and Design Criteria ~ Appendix J - Construction Assistance ~ Appendix K - Consultant Provided Digital Mapping I I I I I I I I I I I I I I I I I I I CONSULTANT SERVICES AGREEMENT BETWEEN PUBLIC WORKS AND ENGINEERING DEPARTMENT AUGUST A, GEORGIA AND Lowe & Associates, Inc. This Agreement is made and entered into this 5th day of November, 2002, by and between Augusta, Georgia, hereinafter called the "City" and Lowe & Associates, Inc., a Corporation authorized to do business in Georgia, hereinafter called the "Consultant." Whereas, the City desires to engage a qualified and experienced consulting firm to furnish professional services for: Roadway improvements to the intersection of Washington Road, Boy Scout Road and Center West Parkway Whereas, the Consultant has represented to the City that it is experienced and qualified to provide the services contained herein and the City has relied upon such representation. Now, therefore, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the City and the Consultant that the Consultant shall provide the design services of the Project (see Scope of Services). Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I DESIGN CRITERIA The following publications shall be used as the basis for the engineering design services contained herein: Georgia Department of Tr'-1llsportation Standard Manuals and Specifications for the Construction of Roads and Bridges, current editions, and supplements thereto; American Association of State Highway and Transportation Officials (AASHTO) Manuals for Arterial Streets, Rural, Urban, and Interstate Highways, Manual of Uniform Traffic Control Design, Development Documents, The Augusta Utilities Design Standards and Construction Specifications, current edition. The Consultant shall gather from the City all available data and information pertinent to the performance of the services for the Project. The City shall have the final decision as to what data and information is pertinent The Consultant shall ensure that the data and information meet applicable standards as specified herein. The Consultant shall report in writing any discovery of errors or omissions contained in the data and information furnished by the City. The Consultant shall visit and become familiar with the Project site and shall become acquainted with local conditions involved in .carryingout this Agreement. The Consultant may request that a representative ofthe City be present during the site visit. The Consultant shall recommend and secure the City's written approval of, the manner of project plans presentation and the methods to be used in the plan preparation so that these plans can be best utilized, as determined by the Consultant and approved by the City, in the orderly preparation of the detailed construction contract plans, specifications, and contracts. The Augusta PW &E Plans Preparation Guidelines, current edition, shall be utilized in the production of plans for the project. Upon receipt of the City's written approval of the manner of the project plan presentation and methods of plan preparation, the Consultant shall proceed with implementation of plan preparation. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 2 I I I I I I I I I I I I I I I I I I I AMOUNT OF CONTRACT It is agreed that the compensation hereinafter specified to perform the services (see Scope of Services) required by this Agreement includes both direct and indirect costs chargeable to the proj ect, as further defined in Appendix D. Augusta Public Works and Engineering Engineering Services: $ 53J5~g. 91 * Augusta Utilities Engineering Services $ ,.;/A The maximum obligation ofthe City to the Consultant under the terms of this Agreement shall be: $ 53)5"16.91 * Augusta shall have the right to award only the Road/Drainage Design work if the City so desires. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 3 I I I I I I I I I I I I I I I I I I I GENERAL CONDITIONS CONSULTANT COORDINATION The Consultant shall cooperate fully with the Georgia Department of Transportation, Federal Highway Administration, consultants on adjacent projects, consultants for final bridge plans, municipalities and local government officials, utility companies, railroads, and others, as may be directed by the City. Such cooperation shall include attendance at meetings, discussions, and hearings, as may be requested by the City, furnishing plans and other data produced in the course of work on the Project, as may be requested from time to time by the City to effect such cooperation and compliance with all directives issued by the City in accordance with this agreement. It is understood and agreed that the Georgia Department of Transportation and Federal Highway Administration may have access to the work and be furnished information as directed by the City. COORDINATION WITH THE NATIONAL GEODETIC SURVEY If a National Geodetic Survey control point is found during the sUrveying phase, it is to be identified and brought to the attention of the Pre-Construction Engineer. If it is to be affected based on the proposed design, at the direction of the Pre-Construction Engineer, the Consultant shall contact the National Geodetic Survey (NGS) advisor at the Georgia Department of Community Affairs (DCA) and request data on geodetic control points during the preliminary evaluation phase of project design. (Address: NGS c/o DCA, 1200 Equitable Building; Atlanta, Georgia 30303. Telephone: 404-656-5527, FAX: 404-656-9792. Consultant shall provide the NGS Advisor with a clear copy of the pertinent USGS 7.5' Quad sheet(s) showing the project location. Preliminary information, even in rough outline, is sufficient to allow the advisor to determine impact of the proposed project on NGS and USGS control points. Continued coordination with the advisor to relocate and/or preserve affected control points will be maintained throughout the project life. This coordination shall be implemented as soon as possible after receipt of Notice to Proceed by the City. COORDINATION WITH UTILITIES Where privately, publicly or cooperatively owned utility companies will require rearrangements in connection with the proposed 'construction, the Consultant shall furnish prints or reproducible for the utility owners as directed by the City and check the utilities' submitted plans for avoidance of conflicts with the road construction details or with the facilities of other utilities. This may require numerous submittals to the utility companies. The Consultant shall also submit a final set of construction plans to all utilities. The Consultant shall make no conunitments with the utilities which are binding upon the City. If the project includes work for the Augusta Utilities (AU), the Consultant shall research all Augusta Utilities records and act on behalf of the AU to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the road construction details or with the existing or proposed facilities of other utilities. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 4 I I I I I I I I I I I I 'I I I I I I I RIGHT TO ENTER The Consultant shall notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing surveys or other field investigations in accordance with the practices of the City. The Consultant shall discuss with and receive approval from the Augusta Public Works and Engineering prior to sending said notices of intent to enter private property. Upon request by the Consultant, the City will provide the necessary documents identifying the Consultant as being in the employ of the City for the purpose described in the Agreement. If the property owner or occupant denies the Consultant permission to enter, such incident will be . reported to the City and the City will initiate such action as is dictated by current policy and procedure. ACCURACY OF WORK The Consultant shall be responsible for the accuracy of the work and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. At any time during the constmction of the improvement provided for by the plans or during any phase of work performed by others based on data secured by the Consultant under the Agreement, the Consultant shall confer with the City for the purpose of interpreting the information obtained and to correct any errors or omissions made by it. The Consultant shall prepare any plans or data required by the City to correct its errors or omissions. The above consultation, clarification, or correction shall be made without added compensation to the Consultant. The Consultant shall give immediate attention to these changes so there will be a minimum of delay to.others. PRE-CONSTRUCTION ENGINEER The Pre-Constmction Engineer or his duly appointed representative(s) shall act as the Liaison Engineer between the Consultant and the City and all utilities; and authorities or governinents whose properties will be affected. The Consultant shall arrange for conferences, for exchanges of data and information, and for necessary approvals. All correspondence, data, information, and reports shall be directed to the Pre-Constmction Engineer to provide for proper distribution to the parties concerned. All conferences, including telephone conversations and decisions, shall be reduced to writing by the Consultant and at least two (2) copies shall be forwarded to the Pre-Constmction Engineer within seven (7) calendar days of the event. The Consultant shall meet with the City for review of the work or submit in writing a project status update on a monthly basis or as determined by the City. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 5 I I I I I I I I I I I I I I I I I I I The Pre-Construction Engineer will expedite any necessary decisions affecting the performance of the Consultant's Agreement, but the Consultant shall not make use of the Pre-Construction Engineer's services on trivial or minor matters normally to be decided by the Consultant. If the project includes work for Augusta Utilities, an AU Liaison Engineer will act in the same capacity as the PW &E Pre-Construction Engineer does for the roadway design work. Both the AU Liaison Engineer and the PW &E Pre-Construction Engineer shall be copied on all correspondence including documented phone conversations and minutes of meetings. The Consultant shall coordinate directly with the AU Liaison Engineer on matters directly related to water and sewer work. DELIVERY OF NOTICES All written notices, demands, and other papers or documents to be delivered to the City under'this Agreement shall be delivered to the City's office, 1815 Marvin Griffin Road, Augusta, Georgia 30906, Attention: Pre-Constmction Engineer, or at such other place or places as may be subsequently designated by written notice to the Consultant. All written notices, demands, and other papers or documents to be delivered to the Consultant under this Agreement shall be directed to or at such a place or places subsequently to be designated in writing by the Consultant to the City. A copy of the proposed project schedule is attached hereto as Exhibit "B". SUPERVISION AND CONTROL The Consultant shall perform the services required to accomplish the work plan as stated above under such control and supervision by the City, as the City may deem appropriate. COVENANT AGAINST CONTINGENT FEES The Consultant shall comply with the relevant requirements of all ,Federal, State, County, or 10ca11aws. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or, at its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. EMPLOYMENT OF COUNTY'S PERSONNEL The Consultant shall not employ any person or persons in the employ of the City for any work required by the terms of this Agreement, without the written permission of the City except as may otherwise be provided for herein. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 6 I I I I I I I I I I I I I I I I I I I REVIEW OF WORK Authorized representatives of the City may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computations prepared by or for the Consultant, shall be available to authorized representatives of the City for inspection and review at all reasonable times in the main offices of the City. Acceptance shall not relieve the Consultant of its professional obligation to correct, at its expense, any of its errors in work. The Public Works and Engineering Department may request at any time and the Consultant shall produce progress prints or copies of any work as performed under this Agreement. Refusal by the Consultant to submit progress reports and/or plans shall be cause to withhold payment to the Consultant until the Consultant complies with the City's request in this regard. The City's review recommendations shall be incorporated into the plans by the Consultant. RESPONSIBILITY FOR CLAIMS AND LIABILITY The Consultant shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the City, its officers, agents, and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent found to be resulting from the Consultant, its subcontractors, or its agents in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. INSURANCE Prior to beginning work, the Consultant shall obtain and furnish certificates to the City for the following minimum amounts of insurance: A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia. B. Public Liability Insurance in an amount of not less than One Hundred Thousand ($100,000.00) Dollars for injuries, including those resulting in' death to anyone person, and in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on account of anyone occurrence. c. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00) Dollars from damages on account of any occurrence, with an aggregate limit of One Hundred Thousand ($100,000.00) Dollars. D. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance in an amount that corie1ates to the amount of this agreement and nature of the project. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 7 I I I I I I I I I I I I I I I I I I I COMPENSA nON The City shall compensate the Consultant for services which have been authorized by the City under the terms of this Agreement. The Consultant may submit to the City a monthly invoice, in a form acceptable to the City and . accompanied by all support documentation requested by the City, for payment for the services which were completed during the billing period. The City shall review said invoices for approval. The City shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the City, are unreasonably in excess of the actual stage of completion of each phase. The City shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the Consultant to the point indicated by such invoice, or of receipt of acceptance by the City of the services covered by such invoice. The City shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems which have been encountered which may inhibit execution of the work. The Consultant shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. Compensation for design services for the Augusta Public Works and Engineering Department shall be a lump sum for each phase or item of work authorized by the City. The Consultant shall invoice based on the percentage of the work completed during the billing period. Upon completion by the Consultant of each phase of the work and approval thereof by the City, the City will pay the Consultant a sum equal to one hundred percent (100%) of the compensation set forth herein, less the total of all previous partial payments, paid or in the process of payment except as otherwise stated below for Water and Sewer design services. Compensation for design services for the Augusta Utilities shall be invoiced based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overhead, and profit costs in an amount not-to-exceed the compensation set forth herein for the Water and Sewer Plans Phase. CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of interpretation and construction shall be governed by the Laws of the State of Georgia. All claims, disputes and other matters in question between the Owner and the Consultant arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Augusta, Georgia. The Consultant, by executing this Agreement, specifically consents to venue in Augusta and waives any right to contest the venue in the Superior Court of Augusta, Georgia. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 8 I I '1 I I I I I I I I I I I I I I I I CONTRACT TERMINATION Pursant to O.C.G.A. 36-60-13, this Agreement shall terminate absolutely and without further obligation on the part of the City at the close of the calendar year in which this Agreement is executed and at the close of each succeeding calendar year for which the agreement may be renewed by the parties hereto. This Agreement shall nevertheless automatically be renewed unless the City provides written notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to the close of the calendar year for which the Agreement is presently effective between the parties and/or has been renewed by the City. This Agreement shall obligate the City solely for those sums payable during the initial term of execution or in the event of renewal by the City for those sums payable in such individual renewal terms. Notwithstanding the foregoing language, the Consultant agrees to continuously render the professional services specified by the Agreement to the City for such terms or renewal terms as are effective pursuant to this Agreement and for which the City agrees to pay in accordance with the terms of the Agreement or any future amendments thereto. The City may terminate this contract in part or in whole upon written notice to the Consultant. The Consultant shall be paid for any validated services under this Contract up to the time of termination. PERSONNEL The Consultant represents that it has secured or will secure, at its own expense, all personnel necessary to complete this agreement, none of whom shall be employees of, or have any contractual relationship with, the City. Primary liaison with the City will be through its designee. If the project includes AU work, the Consultant shall identify, in writing, a water/sewer project manager responsible for direction and coordination of this portion of the project. All of the services required hereunder will be performed by the Consultant under his supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services. All professional personnel, including subcontractors, engaged in performing services for the Consultant under this agreement shall be indicated in a personnel listing attached hereto as Exhibit "C" and incorporated herein by reference. No changes or substitutions shall be permitted in the Consultant's key personnel as set forth herein without the prior written approval of the Director or his designee. The Consultant- shall employ in responsible charge of supervision and design of the work only persons duly registered in the appropriate category; and further shall employ only qualified surveyors in responsible charge of any survey work. The Consultant shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the Consultant and responsible for the work prescribed by this agreement. Augusta Public Works Engineering Consultant Services Agreement & Engineering Department July 2002 9 I I I I I I I I I I I I I I I I I I I CONFIDENTIALITY The Consultant agrees that its conclusions and any reports are for the confidential information of the City and that it will not disclose its conclusions in whole or in part to any person whatsoever, other than to submit its written documentation to the City, and will only discuss the same with it or its authorized representatives. Upon completion of this agreement term, all documents, reports, maps, data and studies prepared by the Consultant pursuant thereto shall become the property of the City and be delivered to the Director of Public Works & Engineering. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this agreement shall not be presented publicly or published without prior written approval in writing by the City. It is further agreed that if any information concerning the project, its conduct, results, or data gathered or processed should be released by the Consultant without prior approval from the City, the release of same shall constitute grounds for termination of this agreement without indemnity to the Consultant, but should any such information be released by the City or by the Consultant with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this agreement. IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below. Executed on behalf of Consultant. c}n.o~ Approved: Date J tJ -/17 .,.-t:?Z [ATTACHED CORPORATE SEAL] ..~ Title: .....~.- '. /:,/ ;:" .-.- 2>q ".~ ~Q. ... ~f""~ 40 ':::-. __ ".r .~ . ~ ,- ;;. ...-- ...~ ~ -,-.... -:.,..' :~<:~-~~.:" .- '. ' ",. ,.....,..,..........-...."". .' I I I I I I I I I I I I I I I I I I I SCOPE OF SERVICES General Scope of Services The services to be furnished by the Consultant under this Agreement shall be those necessary to survey, design, and provide preliminary plans, right-of-way plans, final construction plans, special provisions, contract documents and other related studies and services for Roadway improvements to the intersection of Washington Road, Boy Scout Road and Center West Parkway Services shall be provided in accordance with the Scope of Services for each phase of the work with the following specific items of clarification: See attached engineer's proposal (Exhibit A) Any conflicts between the requirements identified in the engineer's proposal, the Appendices of this document and the Augusta PWE Plan Preparation Guidelines should be brought to the attention of the Director of PWE immediately. Resolution shall be decided using the sole discretion of the Director of Public Works. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 11 I I Exhibit A: Scope of Services Washington Rd. Improvements September 20,2002 Page 1 of3 I I . September 20,2002 I Exhibit A: Scope of Services Washington Road Intersection Improvements Project No. 324-04-201824371 File Reference: 02-014 (A) I Lowe & Associates Inc (LA!) is pleased to submit our scope of services to design roadway and intersection improvements at the above referenced project that includes redesign of approximately 1000 feet of Boy ScoutRoad from Washington Road to Lafayette Dr. I Lowe & Associates Inc (LA!) proposes to provide engineering services in accordance with Augusta-Richmond County, ITE, AASHTO, and GDOT guidelines and standards. I Traffic Engineering /Concept Design Phase I LAl representative will meet with Augusta-Richmond County's Project Manager immediately following the Notice to Proceed to finalize the County's project goals and important project schedule milestones to complete the project in a timely, cost effective manner. I I LAl will collect traffic counts and accident data for the project area for use in conducting a traffic engineering analysis of recommended improvements. This analysis along with existing and 2020 design year capacity analysis will be used to finalize recommended improvements. LAl will review roadway geometry and alignment for conformance with guidelines listed above. I LAl will evaluate our proposal recommendation for project design including retaining' walls to minimize right-of-way (R/W) impacts and loss of parking for adjacent commercial properties. This evaluation will compare estimated cost for retaining walls to the estimated cost of R!W acquisition. This R!W cost will be estimated based on tax values or other value provided by Augusta-Richmond County. I LAl proposes to employ Gallet and Associates to conduct a Phase 1 Environmental Assessment to identify any environmental, historical, or cultural impacts of the proposed improvements. I I These analysis and recommendations will be summarized in a Draft Concept Report that will be submitted to Augusta-Richmond County for review and comment. I LAl will prepare concept design plans detailing typical sections, centerline alignment, edges of pavement, curb & gutter, anticipated wall locations, property lines, property owners, existing and proposed right-of-way, drainage areas, landlot lines, north arrow, and legend for review and approval by These analysis and recommendations will be summarized in a Draft Concept Report that will be submitted to Augusta-Richmond County for review and comment. I I LA! will prepare mounted base maps of approved concept design plans for use in a Public Information meeting. LAl will attend the Public Information meeting, answer questions, and prepare minutes of the meeting for review by Augusta-Richmond County. I I I Exhibit A: Scope of Services Washington Rd. Improvements September 20,2002 Page 2 of3 I The Final Concept Study Report will be prepared including findings and recommendations from the concept report, design, public information meeting, and comments from Augusta-Richmond County. I Data base Preparation Phase I LA! requests authorization to commence data base preparation concurrent with the traffic engineering/concept design phase. Gore Land Surveying of Augusta will provide survey database in accordance with Augusta-Richmond County specifications. Before any field surveys are performed, an information and right-of-entry letter will be distributed to all property owners affected by the proj ect. I I Surveyors will then establish horizontal and vertical control for the project coordinator. Our surveyors will locate all property pins and right-of-way markers, and all existing utilities. Survey locations will include all existing drainage and sanitary sewer structures, pipe sizes, types, inverts, and direction of flow. All field surveys will be performed using total station theodolites with data collectors for downloading directly into our CADD system to generate a Digital Terrain Model (DTM) of the proj ect area for use in design. I I During this phase of the project we will contact Public Utilities to request as built construction drawings of the existing water and sewer lines along the proposed corridor. This information will be incorporated into the database mapping for the project. LAI will research property and right-of- way information and existing Augusta-Richmond County right-of-way files to obtain tax maps, deed, and plats for all property adjacent to the project. A database of all properties will be developed. It will include the property owners' name and address, tax identification number, deed book and page numbers, plat book and page numbers, and district number. I I I Preliminary Plan Phase I Upon completion of the database, the preparation of preliminary construction plans will begin. A field inspection will be conducted to ensure an accurate existing base map and digital terrain model for plan development. Proposed typical sections, horizontal alignments, vertical alignments, proposed digital terrain model, and cross sections will be generated. Drainage, geometric layout of roadway and intersections and construction limits will be designed in accordance with AASHTO, GDOT and Augusta- Richmond County design guidelines. I I Preliminary plan and profile sheets, right of way plans, pavement marking plans, utility plans, erosion and sediment control plans, maintenance of traffic and staging plans, standard and special detail sheets, and preliminary quantities and cost estimates will be developed in accordance to the Augusta- Richmond County Plans Preparation Guide. After completion of the Preliminary Plans, an in-house quality control review will be conducted. The preliminary construction plans will then be submitted to the County (and GDOT) for review and comment. LA! will submit preliminary plans to Augusta-Richmond County for review and approval at 30% and 60% completion. I I I LA! proposes to employ Sastry and Associates (DBE) to prepare preliminary retaining wall plans. Gallet and Associates will conduct Geotechnical engineering investigations for recommended improvements. I I I Exhibit A: Scope of Services Washington Rd. Improvements September 20, 2002 Page 3 of3 I Final Roadway Design and Construction Plans I LA! will develop Final roadway construction Plans and Documents in accordance with Augusta- Richmond County standards based on revised geometric layout, drainage design, typical sections, and cross sections from the Preliminary Plans. I Plan and profile sheets, right of way plans, signing and marking plans, utility plans, erosion and sediment control plans, maintenance of traffic and staging plans, standard and special detail sheets, quantities and cost estimates will be finalized. I I When the Final Construction Plans are approximately 90% complete, we will submit them to the County for review. These plans will include a Cover Sheet, Typical Sections, Summary of Quantities, Detailed Estimate, Plan and Profile, Right of Way Plans, Side Road and Driveway Profiles, Drainage Map, Maintenance of Traffic Plan, Construction Staging Plan, Erosion Control Plan, Pavement Marking & Signage Plan, and Cross Sections. All comments from this review will be addressed and incorporated into the Final Plans and Documents. Final Construction Plans and Documents will be resubmitted to the County signed and sealed by a Professional Engineer registered in the State of Georgia. I I Miscellaneous Services - Center West Parkway I I I I LA! will prepare improvement plans for Center West Parkway, north of Washington Road, if requested by Augusta-Richmond County during the Corridor Study Phase. LA! did not include the southbound right turn lane in our base proposal since during our field investigation it appears a right turn lane was previously added. LAI will evaluate existing and design year traffic operations for this approach without additional improvements during the Concept Report Phase as part of our base fee proposal. LA! will recommend improvements to this approach if the future condition will not maintain a LOS D or better during the design year under existing geometry. I Improvement plans will include 500 If of Center West Parkway, north of Washington Road. Databaselbase mapping, preliminary, and final plans will be prepared in accordance with the Augusta-Richmond County Plans Preparation Manual. These services will be completed within the project schedule approved for the project. I I I I I I I I I I I I I I I I I I I I I I I I TRAFFIC ENGINEERING/CONCEPTUAL DESIGN PHASE TRAFFIC ENGINEERING: 1. The purpose of the Traffic Engineering phase of the work is to study existing traffic conditions and accident data, to project design year traffic volumes, and to recommend required improvements. This activity shall only be required when data is not readily available from the APW Traffic Engineer and shall be performed as directed in writing by the Pre-Constmction Engineer. 2. The Consultant shall prepare and submit to the City for approval a traffic study and report which will include the following: A. Measurement of existing daily (24 hour) traffic counts and peak hour turning movement counts for each major intersection defined in the General Scope of Services. B. Collection and analysis of accident data along the Project and preparation of an accident diagram to identify accident trends along the corridor. C. Identification of deficient roadway geometrics and recommended solutions. D. Analysis of existing traffic conditions to identify peak hours; peak-to-dai1y ratios and directional distributions. Capacity analysis will be performed to determine the operational efficiency of the intersections for existing traffic conditions. E. Projection of design year peak hour traffic volumes for the project. The Consultant will be required to coordinate with the Augusta Traffic Engineering staff. Capacity analysis will be performed to determine the operational efficiency of the intersections and storage lane requirements for the design year traffic conditions. 3. The Consultant shall prepare a draft corridor study report that will include presentation of . all existing and projected traffic data, accident data, method of analysis, discussion of comparative levels of service and traffic operational characteristics, recommendation of selected alternatives, schematic diagrams for the existing and proposed intersection layouts, and documentation of evidence to support the consultant's recommendations. The Consultant shall submit two (2) copies of the draft report to the City for review. A meeting will be held with City personnel to determine the concept alternative(s) to be developed. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 12 I I I I I I I I I I I I I I I I I I I CONCEPTUAL DESIGN: 4. The Consultant shall prepare conceptual design plans at a scale to be approved by the Pre-Construction Engineer for presentation and approval by the City. The concept plan shall be submitted to the City for review by the to i:!' day of Fe brCA~r~ ' 200~. After review by the City, the consultant shall make any and all re~isions to the concept. 5. Concept plans shall include, but are not limited to, typical sections, centerline alignment with degree of curvature shown, edges of pavement, curb and gutter, medians, anticipated wall locations, property lines, property owners, existing and proposed rights-of-way, street names, major drainage, areas of anticipated grade changes, 1and10t lines, north arrow, and legend. The Consultant shall prepare at least two (2) sets of displays for a public information meeting and attend the meeting to assist the City in answering questions. 6. The Consultant shall submit a final corridor study report that includes all findings of the conceptual design in addition to the information contained in the draft corridor study report, when required, with a copy of the concept plan for the City's review and approval. The Consultant shall prepare a summary of the corridor study report for distribution at the public information meeting. DATA BASE PREPARATION PHASE 1. The Consultant shall not begin work on this phase of the work until the City issues written authorization to proceed on all or any portion of the work. 2. The Consultant shall obtain, enhance, and/or perform topographical mapping of the project corridor and limits at a scale and accuracy acceptable to the City. The base mapping shall depict and/or establish the following: A. Existing roadways, rights-of-way, property lines, property owners, bridge improvements, culture, topographic features, driveways, utilities, drainage structures, drainage channels and/or information necessary to design, obtain rights-of-way and easements, and construct the Project. (See Appendix B.) B. Obtain all plats and deeds from courthouse records, Public Works & Engineering Department, and other City departments' files of all properties affected by the project. Compile a listing of property data consisting of all property owners' names, addresses, tax parcel numbers, land lot numbers, district numbers, deed book number and page number, plat book number and page number, and existing lot area. C. Establish horizontal control referenced to Georgia State Plane East Coordinates (N.A.D. 83) applying the appropriate grid factors to each measure. Vertical control shall be tied to the North American Vertical Datum (1988). (See Appendix B.) Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 13 I I I I I I I I I I I I I I I I I I I Additional permanent control (minimum of two locations) shall be established by the Consultant in areas outside of the anticipated areas. This is to ensure project control re-estab1ishment after constmction. Control monuments shall be either Feno (a patented system) po1yroc survey markers or of concrete with a brass disk in the top. Feno monuments shall have an aluminum magnetic cap in them, and the spike shall be 600 mm long unless conditions dictate otherwise. Any deviation from this length shall be approved by the City Engineer. If monuments to be reset are NGS or USC & GS monuments, reset monuments shall be in accordance with NGS Standards as regards to material, depth, size, etc. Concrete control monuments shall be four (4) feet in depth and at least twelve (12) inches in diameter unless conditions dictate otherwise. Deviation from this length shall be approved by the City Engineer. A No.4 rebar shall be set in the concrete or in lieu of a rebar and brass disk, an aluminum magnetic cap (such as used with the Feno monuments) may be used. D. Location and depiction of all N.G.S. monuments, project monuments, traverse points, and benchmarks used or set by the Consultant. E. The Consultant shall research and identify on the plans all parcels which have septic drain fields or similar on-site sewage facilities. The City/State Health Department and the AU records shall be researched for septic and/or sanitary sewer status. Visual inspection for physical evidence of such facilities shall be performed by the Consultant's project manager in charge of the AU design. In the. case where the AU has no facilities within the limits of the project, the Consultant's roadway project manager shall perform this task. 3. Photogrammetrically derived digital terrain data whether provided by the City or obtained by the Consultant shall be field verified. Any obscured areas shall be field surveyed. . The City shall be provided sufficient evidence of field verification of obscure areas. Any error found in the digital mapping by the Consultant shall be immediately reported to the City and corrected. 4. The Consultant shall prepare base plan sheets on mylar or vellum in ink for submittal to the City. Base sheets shall be prepared in accordance with current City practice with regard to method of presentation. Information shown on the base sheets shall include north arrow, graphic scale grid tics, existing right-of-way lines, property lines, existing topography and p1animetrics, property owners' names, land lot lines, existing drainage and existing surface evident utilities. Standard legend will be provided by the City. 5. If the project includes AU work, and depending upon the scope of the AU work, all existing water and sewer within 250 feet minimum of known limits of construction shall be incorporated into the database plans. The AU "as-bui1ts," record drawings, and Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 14 I I I I I I I I I I I I I I I I I I I "counter maps" shall be utilized in locating water and sewer facilities prior to field surveying of above-ground features and sanitary sewer inverts. The Consultant's water/sewer project manager shall recommend to the AU when and. if probing/uncovering of existing water lines is necessary to avoid conflicts with roadway features and other utilities. Also, if T.V. recording of the sewer lines for tap locations and condition of pipes is necessary, the Consultant shall recommend to the AU when this work should be done. The AU may elect to perform the T.V. fieldwork with AU forces. The field and office work related to this will be compensated for under the Miscellaneous Services Phase (Appendix E). This work should be accomplished prior to final engineering starting for roadway and water/sewer plans. PRELIMINARY PLANS PHASE 1. The Consultant shall not begin work on this phase until the City Issues written authorization to proceed on all or any portion of this phase of work. 2. The Consultant shall prepare and submit to the City for approval, preliminary roadway desi~s of the approved concept covering the following: A. Define horizontal and vertical geometrics for roadways including survey centerline and/or construction centerline with stations, bearings, complete curve data, ~upere1evations and speed designs. B. Plot cross sections at 100' intervals. C. Determine retaining wall locations if required and develop preliminary wall plans. (See Appendix H.) D. Prepare preliminary maintenance of traffic plans as required. E. Determine preliminary earthwork quantities, evaluate stage construction earthwork requirements. F. Develop basic roadway typical sections from general typical sections supplied by the City. G. When sufficient plans showing proposed plan, profiles, typical sections, cross sections, and proposed drainage have been d~ve10ped, the Consultant shall submit b1ue1ine sets directly to the utility companies to obtain marked prints showing corrected existing locations and proposed relocations. These marked prints are to be used later by the Consultant for preparation of final utility plans. These marked prints are to be kept by the Consultant for the duration of the project. Augusta Public Wodes & Engineering Department Engineering Consultant Services Agreement July 2002 15 I I I I I I I I I I I I I I I I I I I H. Prepare preliminary right-of-way plans showing culture, improvements, construction limits, drainage, drives, access controls, construction easement and right-of-way limits, owners' names and parcel numbers (see Appendix C). 1. The Consultant shall prepare separate construction and right-of-way cover sheets identifying the project location, 3. The Consultant shall prepare a preliminary drainage design covering the following: A. Prepare a drainage map indicating drainage areas, flows, and, existing and proposed major cross drains. B. Develop a preliminary drainage layout showing major cross drains, inlets, catch basins, sanitary sewers and bridges. C. Investigate, analyze, and provide the design for drainage facilities necessary so as not to cause drainage problems upstream or downstream from the project. The Consultant may be required as a part of this agreement to provide for drainage detention facilities if requested by the City. D. Prepare a drainage report to address pre-project and post-project conditions. The report will include documentation of all pertinent data to substantiate the Consultant's findings and/or recommendations. E. Perform quality assurance review. 4. The Consultant shall provide documentation of applicable criteria, such as horizontal and vertical clearances, design speed for horizontal and vertical curves, stopping sight distance, roadway dimensions and supere1evations. 5. The Consultant shall prepare any and all permit applications and supporting data for the City to sign and send to the appropriate permitting authorities, such as, but not limited to, railroads, Corps of Engineers, FEMA, Georgia DOT, etc. The Consultant shall compensate these entities for any review costs, or permit fees if required by the particular permitting agency. If the project includes AU work, the Consultant shall provide similar permitting assistance to the AU as applicable. 6. The Consultant shall perform the complete subsurface investigation program for roadways on new alignment, bridges, retaining walls, box culverts, major excavation locations, embankment evaluations, and pavement analysis. This shall include all the necessary drilling, sampling, testing, and soil engineerIng reports and design recommendations based on such soils data sufficient to design and construct the project. A copy of the investigation documents shall be provided to the City. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 16 I I I I I I I I I I I I I I I I I I I 7. The Consultant shall submit for review and approval by the City the following preliminary plans for bridges in accordance with Appendix F: A. Preliminary layout drawing with a plan and elevation view of the proposed most economical bridge structures, utility bridges and detour bridges where needed. Indicated on the drawing shall be the beginning and ending bridge stations, span lengths, location of fixed and expansion joints, location and elevation of nearest bench mark, location and magnitude of the minimum horizontal clearances, a . narrative description of the construction procedure along with any sketches necessary to indicate stage construction and handling of traffic, location of longitudinal and transverse construction joints, cross section of the structure indicating the most economical beam spacing and. depth of web, horizontal and vertical curve data, a north arrow and the depth of structure used in computing the vertical clearance. B. All computations as to how the minimum vertical and horizontal clearances were attained. C. All preliminary design notes and cost comparisons from which the most economical structure type and beam spacing was obtained. 8. If the project includes AU work the Consultant shall prepare preliminary water/sewer design and a construction cost estimate. It is anticipated that AU facilities within roadway intersections will need design and shall be included in the general scope of services whether or not the PW&E SCOPE OF SERVICES include changes to the intersection. Preliminary design shall cover the following: On the proposed preliminary roadway plan view with stationing as a base: A. Location and size of all proposed (new or upgraded) water lines, bore pits, boundary service meters, meter vaults, etc. B. Location, size, and material for all existing water mains, service meters, meter vaults, to be removed, abandoned or to remain in service. C. Location and size of all proposed (new or upgraded) sanitary sewer lines and manholes. D. Location, size, and material for all existing sanitary sewer, lines to be removed, abandoned, or to remain. E. Identification of all possible conflicts with septic or other on-site sewage facilities. F. Plan view detail inserts showing potential crossing conflicts with water mains 8" or greater, sewer lines, storm drainage culverts, gas mains greater than 6", major Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 17 I I I I I I I I I I I I I I I I I I I telephone duct banks/conduits and/or manholes, and other major utilities. The Utility plans prepared for the roadway project shall be reviewed to determine proposed utility relocations and utilities to remain. G. Easements needed for water/sewer work whether inside roadway easements or outside the roadway construction limits. On the proposed roadway centerline profile grade as a base: H. A profile of each individual existing water line to rem am in place shall be incorporate into the road profile or sewer profile. I. Show crossings with existing water lines, sanitary sewer lines, gas mams, drainage culverts, and other major utilities. J. Show approximate bottom elevation of bores and receiving pits shoring and/or grading limits. K. Research the AU records to identify special water pressure zones and identify on plans the high pressure and low pressure zones and the valves (pR V), and other controls that may be sensitive to any changes durillg constmction of the project. Upon completion of the AU preliminary plans and after a quality assurance/control review by the Consultant's water/sewer project manager, the Consultant shall submit three (3) sets of full size b1ue1ine prints of the water/sewer plans and roadway plan, profiles, cross sections and utility plans along with a preliminary construction cost estimate. Also to be submitted is a copy of the checklist (included in the water/sewer chapter of the PW &E Plans Preparation Manual) signed by the Consultant's water/sewer and roadway project managers, certifying that the plans were reviewed for errors, omissions, economy of design, and conflicts between the roadway and water/sewer plans. These plans shall be submitted concurrently with the roadway preliminary plans to PW&E. 9. Upon completion of the preliminary roadway plans, the Consultant shall submit five (5) sets of full size blueline prints to the City for review along with a preliminary construction cost estimate. The pre1imimu)' plans 30% complete shall be submitted to the City for review by the 2ot!Ldayof )t.tne , 2002. The preliminary plans (60% complete) and cost estimates shall be submitted to the City for review by the ~tbday of J}u~\oC.st ,2002. lO. The review comments from the City (pW &E and AU) shall be incorporated into the plans by the Consultant. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 18 I I I I I I I I I I I I I I I I I I I FINAL W A TERlSEWER PLANS PHASE 1. The Consultant shall not begin work on this phase of the work until the AU or PW &E issues written authorization to proceed on all or any portion ofthis phase of work. 2. After a project team meeting, the Consultant shall prepare and submit for approval final water and sewer designs cover the following: A. Provide complete water main designs with appropriate cross-over tie-ins. All work accomplished in the Miscellaneous Services Phase shall be incorporated into the final design. Final sizes of water mains will be determined by the Water System based on final roadway concept and typical section. Show all fire hydrants, valves, tees, crosses, reducers, casings, plugs, tapping sleeves, meter boxes, pressure reducers, service connections, vaults, service boundary meters, air release valves, thrust blocks, and other related appurtenances. B. Profile of water main crossing roadway showing all known utilities to remain and proposed utilities to be installed. Also show the limits of bore and receiving pits. C. Complete profile of new and existing water mains to remain. All horizontal and vertical bends shall be identified and located on profiles for new water mains. D. Schematic detail inserts shall be shown for all cross-over tie-ins and other complex connections. Where probing/uncovering of existing lines is done, the detail insert covering these locations shall be to scale 1 = 10ft. or smaller. E. Proposed sewer line plan and profiles with manhole top and invert elevations and pipe slopes. Re-constructed and new 1ateraVtaps. F. Relocated meters and added new services. Relocated meter to be shown at final location. Stage construction plan shall show interim relocations. G. Abandonment of existing water mains and services. H~ Provisions for temporary water feed if necessary. I. Details for all bridge, culvert, and stream crossings showing hangers, supports, piers, bends, and casings on a scale of 1 "= 1 0 ft. horizontal and vertical. J. The Consultant shall prepare a water/sewer construction staging sequence based on the roadway stage construction plans. All temporary tie-ins and lines needed to maintain serVice for water/sewer will be identified on these plans. Water and sewer service shall be maintained at all times, unless approved by AU. The Consultant's water/sewer and roadway project managers shall review these plans concurrently, and the City shall be notified if a resolution to conflicts cannot be made without a significant cost to either the roadway or water/sewer construction. Temporary tie-ins, cut-offs, and temporary service lines shall not be proposed without consideration for existing pressure, size of lines, and condition of existing water lines. It is the responsibility of the Consultant's water/sewer project Augusta Public Works Engineering Consultant Services Agreement & Engineering Department July 2002 19 I I I I I I I I I I I I I I I I I I I manager to become knowledgeable of the existing water service in the area in terms of high/low pressure service boundary and interface with city service lines. It may be necessary to prepare a special provision for a trial shut down and or pressure tests prior to cut-ins or temporary tie-ins. The Consultant shall make AU aware of potential problems that may result in loss of service, prior to the completion of the stage construction plans. Special need institutions including, but not limited to, hospitals, clinics, emergency care centers, large office buildings, regional shopping malls, and factories, shall be considered as priority customers in the construction staging so as to limit water outages for tie-ins or other water main work. The Consultant shall notify AU if a special provision in the construction contract is needed in these cases. K. The Consultant shall include in the plans a 24" x 36" summary of quantities sheet and a detailed estimate sheet. 3. . The Consultant shall prepare the plans in accordance with current City practice with regard to method of presentation, pay items, special drawings, special provisions, and summaries thereof. 4. The Consultant shall submit three (3) complete sets of water/sewer plans with a draft copy of Special Provisions and two (2) sets of roadway plans for final review by the AU. Comments received from the AU as a result of this submittal shall be incorporated into the plans by the Consultant at no extra cost to the CITY. 5. Once the plans, Special Provisions, and other contract documents have been revised based on the [mal review comments, the Consultant shall notify the AU and PW &E, in writing, that the water/sewer portion of the proj ect is ready for property acquisition. This notification shall be prior to the roadway right-of-way plans being submitted as "Final right-of-way." 6. The Consultant shall be prepared to submit one (1) set of reproducible mylar plans, as requested by the AU, at no extra cost to the City. 7. The Consultant shall take special note that right-of-way negotiations may require some minor revisions that do not affect the scope of the project as they are relatively minor in nature. Typical changes or revisions include, but are not limited to, the following: adjusting easements to avoid trees. or sites of cultural interest, relocating service meters, revising sanitary sewer 1atera110cations, relocation of fire hydrants, relocation of sanitary sewer manholes, adjusting manhole tops, and other revisions commonly requested. These minor revisions shall be made to the final plans and parcel plats, by the Consultant at no additional cost to the City. Any changes considered to be more than minor in nature, by AU, will be compensated for under the Miscellaneous Services Phase. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 20 I I I I I I I I I I I I I I I I I I I 8. The Consultant's water/sewer project manager shall attend the pre-bid and the pre- constmction conference to answer questions verbally and follow up with written responses. 9. Once plans and contract documents have been revised based on comments received during the constmction bidding process, 10 sets of ADDENDUM plans and contract documents shall be submitted for each ADDENDUM at no cost to the City unless they are due to Miscellaneous Services requested by the City after final plans were submitted, upon receipt of specific request by PW &E or AU. 10. The Consultant shall maintain an updated set of constmction plans throughout the life of the project until constmction of the water/sewer facilities has begun. Plan revisions distrib,uted by PW &E after 90% final plans have been completed shall be reviewed and analyzed by the Consultant's water/sewer project manager for impacts to water/sewer facility design and constmction contract items. The Consultant shall notify the AU of water/sewer plan revisions, pay item, quantity, and easement changes needed as a result 'of the revision by PW &E. These services shall be provided as a part of the Final Water/Sewer Plans Phase, If plan revisions are requested by the AU as a result of this analysis, the work will be compensated for under the Miscellaneous Services Phase. FINAL ROADWAY DESIGN AND CONSTRUCTION PLANS PHASE 1. The Consultant shall not begin work on this phase until City issues written authorization to proceed on all or any portion of this phase of work. 2. The Consultant shall prepare final right-of-way plans and submit for review and approval. Right-of-way plans will not be approved until they meet the criteria set forth in Appendix "C." Final right~of-way plans and shall be submitted to the County for review by the day of , 200_. 3. After the right-of-way plans have been approved, and when directed by the City, the Consultant shall stake all required right-of-way and easements as set forth in Appendix "B." 4. The Con~u1tant's services for the roadway construction plans shall include the following: A. Conduct additional field surveys to obtain data necessary for the Consultant to complete final design in accordance with this Agreement. B. Prepare plan and profile sheets for roads, streets, and driveways. Plans shall show all the necessary information as determined by the City to permit constmction stake-out and to indicate and delineate details necessary for the construction of the complete facility by a construction contractor, including right-of-way and easements with appropriate stations and offsets. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 21 I I I I I I I I I I I I I I I I I I I C. Prepare detailed plan sheets for all design features requiring additional detailed design information, including such examples as the geometrics of intersections at 1" = 20' scale identifying radius points, special supere1evation requirements, spot elevations or curb line profiles, curb cut ramp locations, right-of-way and other details necessary to clearly allow construction stakeout, local street treatment, traffic signal mast arm foundations, minor stmctures, drainage facilities, and appurtenances, such as utilities and details covering special problems. D. Prepare drainage design in accordance with design practice of the Georgia Department of Transportation utilizing current Georgia Department of Transportation drainage manuals, including analysis and design forms. Prepare complete drainage cross sections for all drainage systems including structure numbers, type, location, inverts, pipe sizes, existing and proposed ground lines. Headwater elevations shall be shown on major drainage. If the project includes AU work, the storm drainage profiles shall be coordinated with the Consultant's water/sewer project manager for conflict identification and resolution with water/sewer lines. E. Prepare cross sections of highways, roads, and streets showing the existing and proposed finished grade and sub grade elevations at intervals of 50 feet measured along the centerline of construction unless otherwise directed by the City. To ensure proper coordination, it may be necessary for the Consultant to plot critical storm drainage, water lines or other utilities on the cross sections. F. Prepare utility plans in~luding existing utility locations as determined from mapping and field surveys by the Consultant, verified and supplemented by each utility owner. Proposed utility relocations will be shown, such information being furnished by each utility owner, through the Consultant and transferred to the plans by the Consultant. The Consultant shall coordinate and attend technical meetings with utility companies and the City for the purposes of discussing utility conflicts and necessary relocations. The Consultant shall advise and invite the City to these meetings. G. Prepare a detailed construction sequence arid plan that also indicates maintenance of traffic procedures to be utilized during each construction phase. This detailed construction sequence shall be incorporated in the Construction Contract. H. Prepare signing and marking plans and provide signing and marking details as required for the project. 1. Prepare traffic signal plans indicating appropriate timing, phasing, and displays if not provided by the ARC Traffic Engineer. J. Prepare flexible pavement design recommendations. K. Prepare erosion control plans for the project, considering stage construction requirements for the project. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 22 I I I I I I I I I I I I I I I I- I I I L. Prepare Summary of Quantities, Schedule of Quantities, and Detailed Estimate as directed by the City. M. Prepare an Estimate of Constmction Cost for each constmction contract based on the approved contract drawings, using estimated quantities and. current constmction bid price data. N. Prepare a stakeout plan indicating coordinated construction centerlines, complete curve data, horizontal and vertical control data with coordinate values, station and offset and actual plotted location of control points. O. Design and prepare constmction plans for any and all gravity retainiIig walls, including wall envelopes. The plans shall include fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. All elevations required for construction shall be shown. P. Design and prepare constmction plans for the bridge(s). The plans shall include fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. All elevations required for construction shall be shown. Quantities for each unit of superstmcture and substmcture . shall be computed and tabulated. The total quantities for each constmction pay item shall be listed on the Plan and Elevation Sheet in accordance with Appendix "G." Q. Perform construction assistance as set forth in Appendix "J." R. Perform a quality assurance review. 5. .Fina1 plans shall be prepared in conformity with current practices of the City with regard to method of presentation, scales, pay items, special drawings and summaries thereof. See Appendix A. Plans shall be submitted to the City for review by the 'l e. day of JVouell'l~r ,2003. . 6. The Consultant shall submit up to ten (10) complete sets of plans and two (2) sets of half size plans for and attend a final field plan review, which may include representatives of the City and the State Department of Transportation in some cases, prior to acceptance of the design work. Corriments received from the City as a result of this final review will be incorporated into the design by the Consultant. The Consultant shall be prepared to . submit up to lO complete sets of plans and specifications as required by the City at no extra cost to the City. . 7. The Consultant shall take special note that due to the right-of-way negotiations, there may be some revisions needed that do not affect the overall scope of the project and are relatively minor in nature. Some of these changes or revisions needed may be, but are not limited to, the following: addition or deletion of gravity walls, relocation of drainage, Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 23 I I -I I I I I I I I I I I I. I I I I I relocation of driveway tie-ins, revising constmction limits or other revisions necessary as part ofthe right-of-way negotiations as authorized by the City. 8. The Consultant may be called upon and shall be prepared to explain or otherwise defend its road design with regard to utility relocations, property damages, safety requirements, vertical and horizontal road alignment, drainage design and considerations or other questions regarding the engineering designs at no extra cost to Augusta, Georgia. MISCELLANEOUS SERVICES The Consultant may be required to perform additional services or tasks related to the work outlined in the Scope of this Agreement that are specific to site conditions and are not typical in nature. The Consultant shall, at the City's request, submit a proposal indicating manhours and costs to the City for approval. The Consultant shall not begin on any task until the City issues written authorization to proceed. The services for this phase may include, but are not necessarily limited to the following, and when authorized by the City. 1. Design and detailing of storm water detention. 2. Special design retaining walls, including soil investigation and report. 3. Additional surveys which may be requested. 4. Revisions which may be requested as a result of negotiations for right-of-way, other than minor revisions identified in the final Design and Constmction Plans Phase. 5. Written legal descriptions for any and all parcels as requested by the City. This may occur after the right-of-way negotiations begin or are finalized. 6. Additional geotechnical material investigations if requested, such as asphalt cores, soil erosion index evaluation, etc. WATERlSEWERMISCELLANEOUS SERVICES The Water/Sewer Miscellaneous Services may include, but are not limited to, the following: 1. Studies and/or design related to converting a property owner from a septic, or other on- site sewage system, to a sanitary sewer service owned by AU. 2. Temporary water or sewer service due to roadway or utility staged constmction. 3. Additional design, including service meters, due to re-defining of the AU Service boundary. 4. Additional design due to development projects plans being incorporated after final engineering for AU facilities has been started. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 24 I I I I I I I I I I I I I I I I I I I 5. Changes in design requested by the AU due to roadway horizontal and vertical alignment changes after final engineering for AU facilities has been started. 6. Extension of water lines or sanitary sewer lines more than 300 feet outside the limits of road constmction. 7. Phasing or splitting the project for an additional contract bid letting. 8. Separating the AU project from the PW&E project for a separate construction bid letting. This may include preparing a separate contract, bid schedule, printing of plans and contract documents, advertising, assistance in reviewing the bids, and tabulation of bids. 9. Changes in design requested by AU due to roadway typical section changes resulting in adding or reducing the number of lanes. This does not include adding turn lanes at intersections, which is covered in the general scope of services. 10. Conversion of all plans, design computations, and reports to metric units. 11. Additional parcel easement plats. 12. Field location and probing/uncovering of all existing water mains within known limits of construction impacts, every 100 feet minimum, with horizontal accuracy of 1 ft. and vertical accuracy of 0.5 ft. If approximate crossing locations are known, these also shall be located. The work includes the data being incorporated into the database plans with the vertical information to be shown on cross sections. 13. T.V. recording of sewer lines and/or interpreting the T.V. recording data and including lateral/tap locations on the database plans. 14. Additional survey, design, feasibility studies, and/or cost estimates related to developer agreements. Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 25 I I I I I I I I I I I I I I I I I I I Exhibits Augusta Public Works & Engineering Department 26 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX A STANDARD SPECIFICATIONS CRITERIA The Consultant shall become familiar with the latest, as determined by the City, the American Association of State Highway and Transportation Officials' Design Manuals for Arterial Streets. Rural. Urban. and Interstate Highways. including those standards adopted by the AASHTO and approved by the Secretary of Commerce, as provided by Title 23, United States Code, Section 109 (b), with the City's and Georgia D.O.T. Standards, Procedures, Plans, Specifications and Methods, with Federal Highway Administration procedures relating to plan review and approval, and shall produce plans in accordance therewith. DESIGN SPECIFICATIONS Design for bridges and other structures shall be in accordance with the American Association of State Highway and Transportation Officials', hereinafter referred to as "AASHTO," Design Specifications of 1992; AASHTO Standard Specifications for Horizontal Curved Highway Bridges; AASHTO Standard Specifications for Structure Supports for Highway Signs. Luminairs and Traffic Signals, current edition; and AASHTO Guide for Selecting, Locating and Designing Traffic Barriers, current edition. Traffic engineering shall be performed in accordance with procedures outlined in the Highway Capacity Manual, Current Edition. The lighting design shall be in accordance with the AASHTO publication, An Informational Guide for Roadway Lighting current edition, and the Standard Specifications for Road and Bridge Construction, 1983 edition, as modified by Supplemental Specifications and Special Provisions, current editions. On facilities where driveways are included, the Consultant shall become familiar with the Georgia D.O.T. regulations and procedures and shall produce plans for upgrading driveway control. CONSTRUCTION SPECIFICATIONS The plans shall be in accordance with the Georgia D.O.T.'s Standard Specifications for Construction of Roads and Bridges, as amended. The Consultant shall have access to the Georgia Standard Construction and Materials Specifications for use throughout the Proj ect. Augusta Public Works & Engineering Department A-I Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I PLAN SIZES Preliminary plans for roadways, bridges, and walls may be pencil drawings on paper having outside dimensions of24" by 36" with 1-112" margin on the left and 1/2" margin elsewhere. All final constmction plans, shall be black ink drawings on 3 mil thick mylar with matte finish on both sides, of reproducible quality, having the same dimensions as the preliminary plans. CONSTRUCTION PLAN REQUIREMENTS Detailed requirements for the construction plans shall meet the criteria set forth in the Augusta Public Works and Engineering Department Plan Preparation Guidelines. The plans shall be fully dimensioned; all elevations necessary for construction shall be shown similar to the GDOT's normal practice. They shall include a fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. Utility locations and methods of attachment shall be shown. Utilities to be carried on bridges will be established by the City. In steel construction, the sizes and overall dimensions of members, their exact locations, the number and arrangement of fasteners, fastener spacing, welds and other details necessary in preparation of shop detail drawing shall be shown. In concrete construction, the location of all reinforcement shall be shown and the plans shall include complete schedules of straight and bent bars with bending details. The Consultant shall check all details and dimensions shown on the plans before they are submitted to the City for reVIew. Roadway plan sheets shall have the existing topography on the back of the sheet to permit manual revisions to the front of the drawing, using a screening process producing 85 lines per inch with 50% light. Existing topography may be plotted in ink if this gives a screening effect acceptable to the City. Topography shall remain fully legible when plans are reduced in size, but shall be less prominent and readily distinguishable from proposed work. Profile sheets shall have the existing ground line plotted in ink on the sheet. Utility plan sheets may be the same material as the roadway plans. Augusta Public Works & Engineering Department A-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I COMPUTATIONS All design computations and computer printouts shall be neatly recorded on 8-112" by 11" sheets, fully titled, numbered, dated, signed by the designer and checker and indexed. Two copies of these computations, and the computer input and output, fully checked and appropriately bound, shall be submitted to the City with the plans for approval. A complete tabulation of the drainage analysis along with the calculations used to determine the size of drainage structures shall be submitted to the City with the constmction plans for approval. DELIVERABLES The tracings and all other documents prepared under this Agreement shall then be submitted to the City, PW &E or AU, whose property they shall remain, without limitations as to their future use. All tracing cloth, mylar paper, and other materials required for the preparation of the plans, supplemental specifications, special provisions and computations shall be furnished by the Consultant. The Consultant shall submit to the City, in DOS backup form on 3-112" disks, one copy of all computer files depicting graphics,. database, and road design data, created as a result of the design process. The Consultant shall include appropriate level schedules, documentation, and assistance to the City to read, interpret, and effectively utilize the computer files. The Consultant may be required to provide project drawings and files at any time as requested by the City. The drawings and files requested by the City shall be within the Scope of Work as defined herein. Graphics files shall be provided in AutoCAD, DXF, or Intergraph (IGDS) format. If the project includes AU work, the Consultant shall provide drawings in accordance with the utilities chapter of the ARC PW &E Plan Preparation Guidelines. NUMBER OF COPIES OF SUPPORTING DATA REOUIRED Except as otherwise provided herein, the Consultant shall submit all documents, reports, special provisions, sketches, design notes, and all other required or necessary support data to the City in duplicate. PROGESS REPORT AND SCHEDULE The Consultant shall report to the City on suitable forms approved by the City the status of work and schedule on the 25th day of each month during the life of the Agreement. Augusta Public Works & Engineering Department A-3 Engineering Consultant Services Agreement July 2002 -I I I I I I I I I I I I I I I I I I I PROFESSIONAL ENGINEER APPRO V AL All construction plans and documents designed, detailed, and furnished by the Consultant for the City shall bear a valid Professional Engineer Stamp. All plans submitted to the City for review shall have been checked by the Consultant prior to submission. ECONOMICAL DESIGN The Consultant shall make every effort to provide the most economical design. The Consultant shall consider construction problems and sequencing in the design. The Consultant shall meet and discuss economic considerations and construction staging with the City prior to final design. Augusta Public Works & Engineering Department A-4 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX B SURVEY SPECIFICATIONS Introduction 1. Project Control A. Vertical B. Horizontal Control Traverse C. Project Control Monuments II. Database A. Method B. Accuracy C. Scope III. Right-of-Way Surveys A. Research B. Field procedures C. Resolution IV. Right-of-Way Staking V. Consultant Safety Requirements "Augusta Public Works & Engineering Department B-1 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I ,I INTRODUCTION The tasks and specifications outlined in this appendix should be considered general in scope. The Consultant is responsible for all data necessary to design, obtain required right-of-ways and easements and construct the project in accordance with the Design Manuals for Arterial Streets. RuraL Urban. and Interstate Highways. The Consultant shall be responsible for all special surveys needed to prepare permit applications to the Army Corps of Engineers, Georgia Department of Transportation, pipelines, power companies, railroads and or any other company, agency, etc. 1. Project Control A. Vertical Control 1. Origin - All vertical control shall be based on the North American Vertical Datum (1988) having a second order or better N.G.S., Augusta or Georgia D.O.T. monument(s) as its origin. 2. Instruments - All level instruments shall have a manufactured accuracy of 0.01 foot per mile or better. Peg tests shall be performed daily for all instruments. Adjustments shall be made as needed. 3. Accuracy - All level lines shall meet or exceed Third Order accuracy standards. 4. Bench Marks - Bench marks shall be established a minimum of every 1,000 feet throughout the project. Additional bench marks shall be established at proposed stmctura110cations. Bench marks should be of a durable material such as concrete monuments, 40 penny or greater spikes driven in 10" or larger trees or on a permanent structure. Locations shall be in areas that will not be disturbed during construction. Bench marks shall be described and located by offset and con$truction centerline station and shown on the construction plans. All Bench marks shall be a turning point in the level loop. 5. Notes - Field notes shall be recorded in a standard conventional or digital format. All bench mark elevations shown on the construction plans shall reflect an adjustment of the level lines between control monuments. Consultant shall prepare a free hand sketch of the 1eve1line routes. B. Horizontal Control Traverse 1. Origin - all horizontal control shall be based on Georgia State Plane Coordinates (1983) having a Second Order or better N.G.S., Georgia D.G.T. or Augusta monument(s) as its origin. Augusta Public Works & Engineering Department B-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 2. Instruments - All theodolites and or total stations used for horizontal control shall have a least unit of measurement of 1" for horizontal and vertical circles. Distances shall be measured with electronic distance meters with a manufactured accuracy to meet or exceed Second Order - Level Two specifications. The Consultant shall provide a list of instruments and specifications along with field procedures to be used on the project for the City's approval. A baseline check shall be performed on each instrument before the start of any work. 3. Accuracy - All control traverses shall be closed traverses between monuments as specified in LB.1. and will meet or exceed Third-order, class I standards as specified in the publication entitled; "Standards and Specifications for Geodetic Control Networks," as published by the Federal Geodetic Control Committee. 4. Monuments - all traverse points shall consist of an 18" or longer by 1/2" or larger reinforcement rod driven flush with the ground at a location that will not be disturbed during construction. Traverse points shall be set intervisib1e through out the project. Traverse number and distance to the edge of pavement shall be painted on the pavement at each traverse point location. 5. Notes - Field notes may be recorded in either a standard conventional or electronic field book format. Traverse point coordinates shown on the construction and right-of-way plans shall reflect an adjustment using either the "Least Squares" or the "Compass Rule" adjustment. C. Project Control Monuments - Consultant shall coordinate with the City Information Technology Department to determine if Project Control Monuments are available on specific projects. If the Consultant is to provide Project Control Monuments the specifications are as follows: 1. Locations - Project control monuments shall be established by the Consultant in intervisible pairs no further than 1 mile apart. 2. Instruments - Instruments required are the same as LA.2. and I.B.2. 3. Origin - Same requirements as LA. 1. and LB.I. 4. Accuracy - Project Control Monuments shall be turning points in level lines and set up points in traverses and part of a closed loop between monuments as specified in LA. 1. and LB.I. a. Vertical - Level lines for project control monuments shall not exceed an error of 0.04 ft. x the square root of the number of miles. b. Horizonta1- Traverses for project control monuments shall have an accuracy of I foot in 20,000 feet or better. Augusta Public Works & Engineering Department B-3 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 5. Monuments - Monuments shall be of a permanent nature and set well beyond the limits of construction in locations mutually agreed by the Consultant and the City. Monument material specifications must have prior approval by the City. 6. Notes - Same specifications as LA.5. and LB.5. II. Database The Consultant shall be responsible for obtaining all cross sections, profiles, locations of p1animetrics, culture, drainage, structures, utilities, etc. that facilitate the design, acquisition of right- of-ways and easements, and construction ofthe project. A. Method - the Consultant shall coordinate with the City to determine the best, most economical method of obtaining database for the specific project. 1. Photogrammetric Mapping - The Consultant may utilize aerial mapping that meets the City's specifications to prepare base mapping. The Consultant shall be responsible for enhancement and/or correction of all aerial mapping. All obscure areas must be field verified. 2. Field Survey - The Consultant may use field survey to prepare base mapping by either radial or base line methods. 3. Digital Terrain Model (D.T.M.) - D.T.M. may be used to derive cross sections, profiles, contours and etc. The D.T.M. may be derived by photogrammetric compilation or field survey. The accuracy required for cross section and profiles derived from D.T.M. is the same as for base line methods. B. Accuracy 1. Horizontal - Planimetrics shall be located' from horizontal control and/or base line and shall have the following tolerances: a. Trees, culture, ditches, etc. - 1 foot. b. Roadways, drives, utilities, structures, fences, improvements, etc. - 1/2 foot. c. Houses or other structures within 10 feet of construction limits, bridges, railroads, etc. - 0.10 foot. 2. Vertica1- Tolerances shall be as follows: a. Cross sections and profiles - 0.2' along pavement and 0.5' along ground. b. Contours - 0.5'. Augusta Public Works & Engineering Department B-4 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I c. Three point roadway profiles, stmctures, inverts, bridges and utilities - 0.05'. C. Scope - Scope of database survey shall include but is not the limited to the following: 1. Features - Features shown on maps meeting national standards as outlined in the "Reference Guide Outline" published by the U.S. Department of Transportation shall include but are not limited to the following: a. P1animetrics such as roadways, drives, houses, buildings, walls, curbs, parking lots, structures, and etc. b. Utilities such as valves, poles, boxes, man holes, vaults, meters, lines, towers, all surface evident utility facilities, and septic drain fields or other sewage related facilities. c. Drainage such as stmctures, ditches, weirs, lakes, channels, steams, etc. d. Culture such as woods, pasture, shrubbery and etc. 2; Limits - Limits shall include all areas of constmction including but not limited to all side street ties, driveway ties, channel improvements, drainage outfalls, utility relocation, stmctures close to construction limits, detours, railroad detoilrs, ramps, etc. 3. Special Surveys - Consultant shall be responsible for any special surveys required to acquire right-of-way or easements, to obtain permits, to constmct the project or to relocate utilities. Special surveys shall include, but are not limited to the following: a. Staging such as road detours, railroad detours, temporary ties and etc. b. Permit surveys such as wetland delineation, stream sections for flood analysis, utility company permits, railroad permits, Georgia Department of Transportation permits and etc. c. Drainage surveys to include: 1. Location, top of stmcture and invert elevations of all existing drainage stmctures and storm sewers. Complete cross sections to include adequate approach and outfall elevations beyond toe of slope to accurately locate and define ditches, streams and drainage courses. Augusta Public Works & Engineering Department B-5 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 2. Size and material of all eXIstmg box culverts, drainage structures, and storm sewers within the project influence area. d. Water/Sewer 1. Research of all AU records such as as-builts on microfiche, record drawings, counter maps, other APW roadway plans for past projects or current projects near the project being researched. Existing water/sewer or combination easements shall be researched in the City record room and the APW right-of-way plans and/or records. 2. Location and size of all valves, lines, vaults, fire hydrants, meters, and other appurtenances. . 3. Sewer line locations and sizes, manhole tops and invert elevations, sewer line materials, and lateral/tap as-built locations. e. Structure Surveys 1. Detail surveys of bridges, railroads, etc. III. Right-of- Way Surveys A. Research - The Consultant shall research and obtain all deeds, plats, easements, agreements, etc. for each parcel which may be impacted by the proj ect. The Consultant shall, upon the City's request, update the research on any parcels that have been subdivided or changed ownership after the initial search. The Consultant shall make every effort to correctly establish the existing rights-of-way and property lines by searching property records, and coordinating with the PW&E, Tax Assessor's Office, Planning Commission and the Georgia D.O.T. B. Field Procedures - All property corners, walls, fences, hedges, right-of-way monuments, roadway centerlines, etc. used for the determination of property lines and or existing right-of-way shall be obtained from the horizontal control traverse (LB.) and will have a positional accuracy of 0.10. C. Resolution - A Georgia Registered Land Surveyor shall directly supervise the resolution of all existing right-of-way and property lines. If there are discrepancies in descriptions or boundary evidence of 2 feet or greater, the Consultant shall report such discrepancies to the City. The Consultant shall coordinate with the City if additional boundary information is needed such as back property corners, etc. Augusta Public Works & Engineering Department B-6 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I IV. Right-of-Way Staking Upon written Notice to Proceed, the Consultant shall stake the existing right-of-way, the proposed right-of-way, and all required easements after the right-of-way plans have been approved. All existing and required rights-of-way and required easements will be staked intervisible at no further than 100 foot intervals. 1/2" or greater 18" or longer rebars will be placed at the intersection of the required right-of-way and property lines, existing right-of-way lines and breaks in the required right-of-way. All stakes will be labeled on the front as to type of right-of-way and or easement and the station number, offset and point number on the back. The Consultant shall be prepared to res take up to 20% of the rights-of-way and/or easements as directed by the City. V. Consultant Safety Requirements A. Requirement of Signs - The Consultant shall furnish at its own expense and use signs which comply with the standards that are currently being used by the Georgia Department of Transportation's crews. It shall be the duty of the Consultant, when working within a right-of-way of a street or highway, to see that all warning signs are properly placed before work begins. Signs are to be placed in such manner that there will be no doubt in the minds of the traveling public as to what the Consultant wants motorists to do. Signs are to be moved along as work progresses and must never be left on the road when the men are not working. This refers to periods when the men are having meals or rest or at the end of the work day. B. Keeping Parked Equipment Clear - All equipment shall be parked clear of the trave11ane and shall comply with all traffic regulations. Chains or tapes shall be unreeled on the ground clear of traffic but in no event thrown out or dragged so that the wind might carry them into contact with electrical wires or passing vehicles, nor shall a steel tape be thrown or left where traffic will pass over it. Work on Traveled Portion of Road - When the work requires personnel to be on the traveled portion of the road, they shall wear the prescribed safety clothing as instructed by the City. Instruments shall be put together or taken apart clear of the traffic lanes so as to avoid danger from traffic. When necessary to set up surveying instnIments in the traffic lane or take cross sections in traffic, advance warning flags and signs shall first be placed approximately 400 feet from each side of the job location. Flagmen shall also be used to safeguard operations and shall comply with the standards as set out in the Georgia Department of Transportation manual. All survey equipment shall be removed as soon as it has served its purpose. Augusta Public Works & Engineering Department B-7 Engineering Consultant Services Agreement July 2002 I 1 I I I I I I I I I I I 1 I I, I I I C. No Waiver of Liability - The Consultant shall conduct its operation in such a manner that no undue hazard will result. Compliance with any safety requirement or procedure and/or policy described in this manual shall in no way act as a waiver on any of the terms of liability of the Consultant. Augusta Public Works & Engineering Department B-8 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I , APPENDIX C RIGHT -OF- WAY PLAN REQUIREMENTS The following requirements are considered as a minimum for the preparation of right-of-way plans. Additional information may be required to be included on the plans over and above that hereinafter outlined due to the nature of the Project. The Consultant shall include this information at no additional compensation. Strict adherence to the minimum requirements hereinafter by the Consultant will be required unless written permission to deviate from them has been obtained from the City. A. DELINEATION: Important features of the Right-of-Way plans must be clearly shown. These include right-of-way lines, easement limits, property lines, improvements, parcel identification numbers, and dimensions. These and other pertinent matters shall be placed on the plans so that they are readily distinguishable and easily read and identified. B. SIZE OF PLANS: The detail plans and cover sheets shall be prepared on mylar using the same size requirements as for the construction plans. The scale of right-of-way plans shall be a minimum of 1" = 50' so that the original drawing can be reduced to an 8-1/2" by 11" size drawing for use as deed and condemnation plats and still retain legible details and dimensions. C. PROPERTY LINES: Property lines shall be accurately located and concisely depicted on the plans with adequate ties to the centerline and required right-of-way so that a legal description can be drawn for the deeds and condemnations. The name of the owner or owners shall be clearly show? for each parcel. Dimensions and bearings on property lines outside the right-of-way are not to be shown except by plotting to scale; however, dimensions and bearings on property lines with in the right-of-way shall be clearly and accurately shown. If the property line is involved with a horizontal curve, the arc length and radius of curve for the property line is to be shown. The back property lines on all parcels shall be shown either on the cover sheet or the plat mat sheet. Property comers inside the required right-of-way and points of intersection between property lines and the required right-of-way lines are to be located by a full station and distance to the centerline. Coordinates for property corners are also to be shown. The coordinates can be shown on the plat map sheet directly underneath the property corner station and offset or on a separate sheet containing property corner identification numbers and the coordinates. The property comer identification numbers are to be clearly indicated on the plat map sheet along with the station and offset for the comer. The property corner identification number is to be clearly indicated on the plat map sheet along with the station and offset for the corner. Property corner identification numbers are to run consecutively. D. IMPROVEMENTS AND CULTURE: All pertinent data that may affect the cost of the right-of-way should be indicated on the plans. Some of these include structures, roads, Augusta Public Works & Engineering Department C-l Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I streams, ponds, city limits, orchards, significant specimen trees, parking spaces, fences, wells, springs, and various improvements. If improvements located outside the Right-of- Way might have an influence on the appraised value, these should also be shown to scale on the plan sheet in order to determine damages to the remainder. E. RIGHT-OF-WAY: In general, sufficient right-of-way will be acquired to accommodate full roadway shoulders and to accommodate normal utility needs. Every effort should be made to make the right-of-way as uniform as possible while being cost effective. Drainage facilities, including most ditches, located outside of the required right-of-way shall be located on permanent drainage easements. F. EASEMENTS: Required easements shall be accurately shown on the plans. Usually there is no necessity to prepare. a legal description for an easement, but the easement shall be adequately dimensioned on the right-of-way plan so that it can be precisely located on the ground. The areas of all easements, except driveway easements, shall be accuratdy computed and shown in square feet. Large easements in rural areas may be shown in acres. The easement shall be clearly labeled as to use, such as constmction, slope, drainage, driveway, utility, sanitarY sewer, water line, or detour, as appropriate. If the easement is for a type of constmction that does not require maintenance by the City, it shall be labeled: "Easement for the construction of " with the actual purpose of the temporary constmction easement being specified on the plans. Examples of this type of constmction are channel changes, driveways, yard drains, tree wells, steps and sidewalks leading into residences or places of business, and to provide a working area outside ofthe right-of-way where constmction activities require it. This' type of easement will expire upon completion and final acceptance of the project for which acquired or upon the date shown on the plans, whichever is earlier. If the 'easement is for a type of constmction that will require future maintenance by the City, it shall be labeled: "Easement for the constmction and maintenance of ." An example of this type of constmction is a retaining wall tie back system. If the project includes AU work, the additional easements for water/sewer constmction shall be incorporated into the fma1 right-of-way plans. If a temporary water/sewer easement overlaps a roadway constmction easement, the easement shall be labeled as a combination easement for both needs. If a water/sewer easement extends outside a temporary roadway easement more than 10 feet, a separate easement shall be defined and labeled. G. SUBDNISIONS: In subdivisions, the remaining property shall be shown to scale. In cases where the back of the lots cannot be shown to scale, a break may be shown on the property lines with the distance to the back of the lot shown approximately in feet. It may be necessary, in some instances, to include inserts on the right-of-way detail plan to adequately show information pertinent to the individual lots. Lot and block numbers Augusta Public Works & Engineering Department C-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I shall be shown. The subdivisIon may be shown on the cover sheet as an outline of the entire subdivision with a notation as to the parcels included. All roads or streets, including names, should be either shown on the detail plan or cover sheet. Comments under "Property Lines" cover additional data required for subdivisions. H. RAILROAD CROSSINGS: Intersections with the centerline of railroads shall be tied into the right-of-way centerline by station and angle, showing width of the right-of-way, name of railroad, each track by symbol and distance, and direction along the railroad right-of-way to the nearest mile post number. 1. INTERSECTING ROADS AND EXISTING STREETS: The intersection of all paved and maintained public roads are to be tied by station and angle and equated to the station of the survey of the intersected road. The name of the road, state and federal routes, if any, and the right-of-way width of the road shall be shown. Details of private roads and access roads to parking lots and commercial centers shall be shown on the Right-of-Way plans. A thorough investigation shall be made to establish accurately the existing right- of-way of all intersecting roads and the existing Right-of-Way of roads parallel to the proposed proj ect. J. LIMITED ACCESS: On limited access projects, including partial limited access, the access contro11ines shall be shown by the conventiona11imited access symbols. In areas where the limited access line and the right-of-way lines are in the same location both shall be indicated. At the beginning and ending of limited access at interchange or crossroads, an arrow indicating the exact ending or beginning point with the symbols E L/ A or B L/ A shall be shown as appropriate. If there are any intermediate breaks in the limited access, these must be clearly shown. Where the Right-of-Way and limited access lines coincide, they shall be labeled "Required RIW & Limit of Access." Where drives break the limit of access, show a distance between the ELlA and B L/ A, but do not show a distance through the B L/ A and ELlA. K. PARCEL NUMBERS: Each parcel of right-of-way or easement under one unity ownership and in one body of land shall be given the same parcel number. Numbers shall be assigned to parcels starting with parcel one at the beginning of the project and numbering consecutively through the end of the project. Augusta, Georgia tax map parcel numbers shall be cross referenced for each parcel. If it is necessary later to split a parcel or another ownership is found, additional parcels may be shown by adding a suffix of A, B, etc. to the number of an adjacent parcel. Where additional right-of-way is to be acquired in the name of the utility company for relocating it facilities, the right-of-way parcel number with a suffix designating the utility company shall be used, (as 39 GP for Georgia Power or 18 SB for Southern Bell). If an additional land owner is involved, solely for relocating the utility facility, an individual parcel with the proper suffix shall be used. On urban projects involving city blocks, the numbering of parcels for some projects may be facilitated by giving each block an alphabetical designation and then numbering each parcel in the block numerically. The use of this alphabetical designation Augusta Public Warks & Engineering Department C-3 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I procedure shall be determined on an individual project basis. Advertising signs which are to be purchased, relocated, or damaged require identification and shall be given the same parcel number as the tract upon which they are located followed by the letter "s." If more than one sign is located on a parcel, the identification shall be as follows: 17-S-1, 17-S-2, etc. L. AREAS: The areas of required right-of-way, the remainder on the left, and the remainder on the right shall be shown on the right-of-way detail plan for each parcel. The symbols to be used shall be: RR = Area Remaining on the Right of the Right-of-Way Line and RL=Area Remaining on the Left of the Right-of-Way Line. In preparing right-of-way plans, all references to area taken shall not be referred to as "take" or the letter "T" but shall be referred to as "Required'Right-of-Way" or "Req'd R/W." These areas shall ordinarily be shown in square feet and acres. The needed area shall be computed to the third decimal with the remaining areas to be shown to the nearest one hundredth (0.01) for areas under one acre, to the nearest tenth (0.1) for areas between one acre and ten acres, and to the nearest acre for areas in excess often acres The acres of required Right- of- Way for subdivision lots, residential lots, and small commercial lots are to be indicated in'square feet and acres. During the review process, if a determination is made by the City that a parcel remainder is an uneconomic remnant, the plans shall be revised by the Consultant as follows: Required right-of-way shall remain the same. The property lines of the remnant shall be labeled "Limit of Property Acquisition." The remnant area shall be identified using the subject parcel number with an "R" suffix. For more than one remnant the suffix shall be R-2, R-2, etc. The area breakdown of such a parcel could be shown as follows: Area Required 35 15.375 Ac. (R/W) 35-R 0.962 Ac. Rem. 29 Ac. (RL) 16.337 Ac. (Total) M. COVER SHEET: A right-of-way cover sheet or cover sheets shall be prepared to a scale that shall adequately reflect property lines, roads, streets, and other appropriate culture after the sheet is reduced to 8-1/2" x 11" letter size. The cover sheet shall show the full property lines of large property holdings, and if the property lines to scale would extend beyond the map, broken property lines may be shown. It is usually necessary to indicate Augusta Public Works & Engineering Department C-4 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I the entire property so that all access roads to the property can be shown for the benefit of the appraiser and reviewing appraiser. The right-of-way project number should be shown at the top of the sheet along with the City's Project Identification Number. A "Length of Project" box shall also be included on the sheet. The length of the right-of-way project is not necessarily the same as the constmction project length, but is to be the actua11ength of the right-of-way project. When the beginning or ending stations are different, left or right, then the greater length shall always be used; and in every case it is the beginning and ending of the required right-of-way and/or easements. This applies also to cover sheets for secondary projects, except that the designation "R/W' shall not follow the project number. The cover sheet shall include an insert to show the general location of the project number. This insert showing the project location is required only on the first sheet where more than one cover sheet is used. Provisions shall be made on the cover sheet for a revision block so all revisions on the detail sheets can be listed on the cover sheet. The cover sheet revision block is to indicate revision date and sheet numbers only. It is required only on the first sheet when more than one cover sheet is used. The cover sheet shall include beginning and ending stations of the right-of-way project, project termini of construction contracts, a north arrow, graphic scale of cover sheet, date of plan completion, signature and a valid Professional Engineer or Registered Land Surveyor stamp, and, if available, land lot lines and numbers, Land Districts or Georgia Militia Districts. A "PROPERTY OWNERS" block shall also be included on the cover sheet. N. GENERAL INFORMATION FOR PLAN SHEETS: General information that shall be shown on each plan sheet, in addition to that previously mentioned, includes: 1. The survey centerline and any other related centerline, clearly labeled. 2. The construction limits, based upon approved preliminary plan, profile, and cross sections, shall be properly identified. 3.' The project number and date in each title block. 4. Paving lines indicated through all intersections, crossover, interchanges, and driveways. 5. North arrow. 6. Revision blocks with space for dates and brief description of revision. 7. Right-of-way legends. 8. Existing and proposed drainage. 9. Each sheet shall be initialed and shall bear the date of plan completion. Augusta Public Works & Engineering Department C-5 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I O. SOURCES OF INFORMATION: The sources of information that should be utilized in compiling data for the preparation of right-of-way plans are numerous. Some of the information required for right-of-way plans cannot be economically obtained by regular survey parties. It may be necessary to research to check with the Clerk of Court's Office for information in regard to subdivisions and property transactions. Ownership shall be formally determined from the preliminary title check. Aerial mapping furnished by the City and those available at the City Agent's Office are often valuable in locating property lines, land lot lines, access roads, streams, ponds, researched to determine if properties potentially impacted by the project have septic drain fields or other types of on-site sewage facilities. City Engineers and the City Engineers may have reference maps which provide additional data. The U.S. Geological Survey, the U. S. Forest Service, and the U. S. Coast and Geodetic Survey maps can furnish pertinent information. In preparing plans for projects, tax maps shall be examined. The railroad evaluation maps shall be obtained and compared if railroad company right-of-way limits appear to be within the required project right-of-way. Utility company maps shall be compared for data concerning their easements. Right-of-way plans are a legal document and sometimes end up in court, so the information must be as accurate as possible. The Consultant is responsible for utilizing whatever data necessary to prepare an accurate set of right-of-way plans. If the project includes AU work,. the Consultant is responsible for researching all AU records, as-built microfiche records, record drawings, and (for general information only) the counter maps. P. OTHER GENERAL REQUIREMENTS: The following are additional items which the Consultant shall follow in the preparation of right-of-way plans: 1. Make sure that "lines" and "writing" on plans are dark enough to show on b1ue1ine prints and on a reduced 8-112" x 11" print. Property lines and construction lines should clearly stand out. Ifbase map data interferes with being able to distinguish property and construction lines, the Consultant, at his expense, shall redo the right-of-way plans to correct the problem to the satisfaction of the City. 2. Full station and plus shall be used on all right-of-way, easement, and property lines rather than the plus only. 3. Do not shade right-of-way plans. 4. Do not begin or end (if possible) proj ects in the middle of a parcel if there is to be a future proj ect. 5. Do not show the linear feet of access rights on parcels where there is required right-of-way. Augusta Public Wodes & Engineering Department C-6 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 6. Do not use the same symbol for driveway easement and constmction easement. 7. Do not leave off the North Arrow, Remainders, Construction Limits, or Stations and Offsets. 8. The Consultant shall become familiar with the City's requirements concerning driveway locations and median openings. Corrections to the right-of-way plans as a result of the City's review to conform with these regulations shall be made by the Consultant at no additional cost to the City. 9. When plan sheet is revised, revision block shall include date, initials of responsible engineer, and brief description of the revision. Q. NUMBER OF COPIES SUBMITTED: The Consultant shall submit initially three sets of prints for preliminary review by the City. The submission shall have been checked by the Consultant prior to submission. Figure No.1 and 1A are to be used by the Consultant as a guide for checking the plans. Preliminary right-of-way plans shall be submitted with the 60% complete submittal of the construction plans. The City will review the plans for conformance with the criteria herein set forth. Upon receipt of the City's review comments, the Consultant shall make any corrections necessary. The Consultant shall resubmit three sets of prints of the corrected plans for further review and approval by the City with the 90% complete submitt~l of the construction plans. Any corrections necessary as a result of this review shall be made by the Consultant and one set of reproducible and two sets of prints of the revised sheets shall be submitted. Should the field plan review occur after this resubmission, the Consultant shall make any corrections to the right-of-way plans found as a result of the field plan review and submit one set of reproducible and two sets of prints of the revised sheets. Augusta Public Works & Engineering Department C-7 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE 1 CHECK LIST FOR PRELIMINARY RIGHT -OF - WAY PLANS Preliminary plans showing approximate required right-of-way and easements shall include a refinement of all the information listed below: A. Construction centerline with stations and bearings. B. Curve data. C. Edges of travel way, median locations, and driveway locations. D. Major drainage. E. Owners' names, parcel numbers, construction limits, existing and proposed right-of-way and approximate easement limits. F. Location of existing or proposed water mains, sanitary sewer lines, and requirement easements. G. Approximate location of existing septic drain fields or other on-site sewage facilities. Augusta Public Works & Engineering Department C-8 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE lA CHECK LIST FOR FINAL RIGHT-OF-WAY PLANS A. COVER SHEETS \. 1. Proj ect Number and CITY at bottom, including any phase of section number 2. Location Sketch (flag project site) 3. Limited Access Project Note 4. Land Lots Numbers and Lines 5. Land Districts Numbers and Lines 6. G.M.D.'s Numbers and Lines (if applicable) 7. North Arrow 8. Stations 9. Street Names (including Mainline, State Route, and D.S.No.) 10. Back Property Lines (include property map, if necessary) 11. Existing and Required Right-of-way (labeled and shown) 12. Begin and End Right-of-Way Acquisition 13. Length of Project 14. Parcel Numbers 15. Completion Date (date signed and sealed by Consultant's Project Engineer of his designee, after final County approval) 16. Signed and sealed by Consultant's Project Engineer or his designee 17. Program Item Number (JVW P.I.Number) 18. City Line, with counties clearly labeled (if applicable) 19. Limited access labeled and shown required and existing with appropriate symbols 20. Dual project plans clearly identify each project Augusta Public Warks & Engineering Department C-9 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I B. PLAN SHEETS 1. Land Lot Numbers and Lines 2. Land District Numbers and Lines 3. GMD Numbers and Lines (if applicable) 4. North Arrow 5. Full Station and Offset. If more than one centerline, state which centerline information is taken from or provide general note. 6. Need Coordinates on all Points. That determines the required right-of-way labeled with a point number, used only once for each coordinate point.' 7. Survey Centerline with Bearings (labeled) 8. Construction Centerline with Bearing (labeled) 9. Street Names (including Mainline, State Route, and U.S. No.) 10. Construction Limits (labeled or provide legend) 11. Existing Right-of-way and existing L/ A marked, if any 12. Required Right-of-way marked and Required L/ A marked if any 13., Curved Data 14. BLA and ELA at access break points 15. Dual Project Plans clearly shown begin/end project 16. Title Block (upper and lower right - all sheets numbered, initialed and dated with date of completion) 17. "Legend" for L/ A, Req'd RIW, Property Lines, Existing R/W, and any other symbols used in the plans 18. Angles and Stations where Centerline crosses streets 19. Edge of Pavement on Mainline, Cross Road and Drives 20. Equality Stations (if any) Augusta Public Works & Engineering Department C-lO Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 21. Any Utility Relocation 22. Drainage (especially side drains and cross drains) 23. Driveways - Tie-ins and Streets 24. Traffic Signal Foundations 25. Sheets may overlay (for clarity of parcels) 26. Notation ifparcel is on a septic or sanitary sewer system C. INDIVIDUAL PROPERTY (PARCELS) 1. Station and offsets at all points (existing and required). See Items 5 & 6 on prevIOUS page 2. Distances on all lines and arcs (bearing and radius as required) 3. Area for required right-of-way (square feet and acres) 4. Remainder (parcel with required R/W crossing center should have total required right-of-way areas shown with a remainder left of and right of centerline) 5. Easement Labeled, including Driveways (station and offset points required; hatch construction easements, cross-hatch driveway easements) 6. Easement Area in Square Feet (does not include driveways) 7. Parcel Number on all sheets applicable 8. Owner on all sheets applicable 9. Building labeled 10, Access Rights 11. Access Breaks (also show dimension of Access Breaks and Driveways) 12. Signs 13. Gas Island, Pump'Tanks and Permanent Light Fixtures at Service Stations 14. Reference parcel number to sheet(s) necessary to cover the entire parcel shown in plans Augusta Public Works & Engineering Department C-ll Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I' I I I I I I I APPENDIX D INSTRUCTIONS FOR PREPARING COST ESTIMATE For Contract Proposal The following guidelines and criteria shall be used by the Consultant in formulating his not to exceed proposal for each phase of work for which he has been selected to submit pnces. Figure D-1 - Hour Estimate Instructions 1. Specify for each phase of work the estimated manhour effort by work activity and appropriate personnel classification. 2. Carry forward these manhour estimates by phase to Figure D-2 for computing direct labor. Figure D-2 - Cost Proposal Instructions 1.1.1. Direct Labor - Using estimated manhours shown in Figure D-1, specify the estimated manhour and direct labor requirements under this contract. 2. Overhead Cost - Specify, as a percentage (%) of direct labor, the total overhead costs that can be appropriately allocated to the proj ect under this contract. In support of this percentage (%) please furnish a detailed breakdown of overhead costs in form similar to that outlined in Figure D-4. 3. Other Direct Costs.- Specify all other estimated costs that are expected to accrue from, and can be directly attributed to, the project under consideration. 4. Total Estimated Cost - Calculate the total estimated cost expected to be incurred in performing the conditions ofthe contract. 5. Profit - Specify the total income, after expenses, expected to be netted from the proposed contract and state the basis upon which the profit is determined. 6. Cost Amount of Contract Proposal - Specify the cost amount of the proposal, including all costs and profit. 7; The basis for the estimate of each item of proposed cost must be included. Augusta Public Works & Engineering Department D-l Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I Figure D-3 - Cost Summary - Instructions 1. Summarize by phase and total the cost amount of the Contract proposal. 2. The cost amount by phase and by total indicated on Figure D-3 shall be entered in the appropriate locations in Article VIII of the Agreement upon completion of negotiations for the Project. Figure D-4 - Instructions The accounts shown in Figure D-4, Suggested Format for Cost Breakdown Serving as Support of Overhead Percentage for Contract Proposals, are supplied merely as an example. Actual account titles as reflected in the Consultant's accounting system should be used in the proposal. The time period serving as a basis for the computation of the overhead percentage (%) should also be provided with a cost breakdown. This basis period should be sufficient in length to adequately represent the general flow of costs to the firm. 1. Productive Salaries - all salaries charged directly to contracts during the basis period. 2. Overhead (to be shown as a percentage (%) of productive salaries) A. Indirect Salary Costs - all expenses relating to employee benefits, payroll taxes, etc., during the basis period. B. Administrative Costs - all other indirect costs, including salaries of employees whose time cannot be charged to a project. Augusta Public Works & Engineering Department D-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-l AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE PROJECT: Washington Rd Intersection Improvements PHASE: Traffic Engineering/Concept PW&ENO.: 324-04-201824371 PHASE NO.: 1 SENIOR DRFT %OF # ITEMJTASK DESCRIPTION #DWGS PROF PROF TECH /CLR TOTAL TOTAL 1 Traffic Counts 8 16 24 24 2 Accident Analysis 3 2 4 6 6 3 Roadway Geometry Review 2 2 4 4 4 Existing Capacity Analysis 2 2 2 5 Design Year Capacity Analysis 2 2 2 6 Draft Corridor Study 1 2 6 2 2 12 12 7 Draft Corridor Study Review 2 2 4 4 8 Concept Design Plans 1 2 6 2 2 12 12 9 Concept Plans Review & Revisions 4 5 2 11 11 10 Concept Plans Public Info Mtg 2 4 4 2 2 12 12 11 Final Corridor Study Report 1 4 2 2 9 9 7 15 35 24 24 98 100 TOTALS 2.1 5 3.4 3.4 14 HOURS/SHEET Augusta Public Works & Engineering Department D-3 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-2 AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL PROJECT: Washington Rd Intersection Improvements PHASE: Traffic Engineering/ConceptJData Base PROJECT NO.: 324-04-201824371 PHASE NO.: 1 DIRECT COSTS PERSONNEL EST RA TE/HR COSTS($) TOTALS HRS CIVIL DESIGN SENIOR PROFESSIONAL 15 30.53 $457.95 PROFESSIONAL 35 26.44 925.40 TECHNICIAN 24 21.63 519.12 DRAFTER/CLERICAL 24 20.00 480.00 SUBTOTAL CIVIL 98 $2,382.47 STRUCTURAL DESIGN SENIOR PROFESSIONAL PROFESSIONAL TECHNICIAN DRAFTER/CLERICAL SUBTOTALSTRUCTUAL TOTAL DIRECT LABOR $2,382.47 OVERHEAD (INDIRECT COST ON LABOR ABOVE) % 118% LABOR X OVERHEAD RATE = OVERHEAD ($) $2,811.31 TOTAL DIRECT LABOR PLUS OVERHEAD $5,193.78 DIRECT COSTS (SPECIFY) COMPUTER REPRODUCTION $200.00 SUPPLIES 100.00 TRAVEL 200.00 SUBCONTRACTORS (LIST) Phase 1 Environmental - Gallet & Assocs 1,700.00 OTHER DIRECT COST (LIST) . TOTAL DIRECT COSTS $ 2,200.00 TOTAL ESTIMATED COST $ 7,393.78 PROFITlO% (NIC Subcontractor Fees) 569.38 COST AMOUNT FOR PHASE_l_ $ 7,963.16 Augusta Public Works & Engineering Department D-4 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-l AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE PROJECT: Washington Rd Intersection Improvements PHASE: Data Base & Mapping PW&ENO.: 324-04-201824371 PHASE NO.: 2 SENIOR DRFT %OF # ITEMffASK DESCRIPTION #DWGS PROF PROF TECH /CLR TOTAL TOTAL 1 Coord Data Base 2 2 4 50 2 Prepare Base Maps 2 2 2 4 50 3 4 5 6 7 8 9 10 11 2 0 4 4 0 8 100 TOTALS 0 2 2 0 4 HOURS/SHEET Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 D-5 I I I I I I I I I I I I I I I I I I I FIGURE D-2 AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL PROJECT: Washington Rd Intersection Improvements PHASE: Data Base & Mapping PROJECT NO.: 324-04-201824371 PHASE NO.: 2 DIRECT COSTS PERSONNEL EST RA TE/HR COSTS($) TOTALS HRS CIVIL DESIGN SENIOR PROFESSIONAL 30.53 PROFESSIONAL 4 26.44 105.76 TECHNICIAN 4 21.63 86.52 DRAFTER/CLERICAL 20.00 SUBTOTAL CIVIL 8 192,28 STRUCTURAL DESIGN SENIOR PROFESSIONAL PROFESSIONAL TECHNICIAN DRAFTER/CLERICAL SUBTOTALSTRUCTUAL TOTAL DIRECT LABOR $ 192.28 OVERHEAD (INDIRECT COST ON LABOR ABOVE)_% 118% LABOR X OVERHEAD RATE = OVERHEAD ($) $ 226.89 TOTAL DIRECT LABOR PLUS OVERHEAD $ 419.17 DIRECT COSTS (SPECIFY) COMPUTER REPRODUCTION SUPPLIES TRAVEL SUBCONTRACTORS (LIST Gore Land Survey 6,500.00 OTHER DIRECT COST (LIST) TOTAL DIRECT COSTS $6,500.00 TOTAL ESTIMATED COST $6,919.17 PROFITlO% (NIC Subcontractor Fees) 41.92 COST AMOUNT FOR PHASE $ 6,961.09 Augusta Public Works & Engineering Department D-6 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-l AUGUST A, GEORGIA ROAD & DRAlNAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE PROJECT: Washington Rd Intersection Improvements PHASE: Preliminary Plans PW&E NO.: 324-04-201824371 PHASE NO.: 3 SENIOR DRFT %OF # ITEMff ASK DESCRIPTION #DWGS PROF PROF TECH /CLR TOTAL TOTAL 1 HorizontaWertical Alignment 1 1 3 1 5 6 2 Cross Sections (20) 2 1 2 4 7 8 3 Define Retaining Wall Locations 1 1 2 1 4 4 4 MOT Plans 2 1 4 3 8 9 5 Preliminary Earthwork Qtys 2 4 4 8 9 6 Typical Sections 1 4 3 7 8 7 Utility Plans 2 2 4 6 7 8 Right of Way Plans 2 I 2 4 7 8 9 Drainage Map I I 2 2 5 6 10 Drainage Layout 1 1 2 2 5 6 11 Drainage Analysis I 2 4 I 7 8 12 Drainage Report I 4 2 2 9 10 13 Design Manual 1 2 2 2 7 8 14 QAlQC 4 4 4 16 15 37 32 5 89 100 TOTALS 0.9 2.3 2 0.3 5.6 HOURS/SHEET Augusta Public Works & Engineering Department Engineering Consultant Services Agreement July 2002 D-7 I I I I I I I I I I I I I I I I I I I FIGURE D-2 AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL PROJECT: Washington Rd Intersection Improvements PHASE: Preliminary Plans PROJECT NO.: 324-04-201824371 PHASE NO.: 3 DIRECT COSTS PERSONNEL EST RA TE/HR COSTS($) TOTALS HRS CIVIL DESIGN SENIOR PROFESSIONAL 15 30.53 $457.95 PROFESSIONAL 37 26.44 978.28 TECHNICIAN 32 21.63 692.16 DRAFTER/CLERICAL 5 20.00 100.00 SUBTOTAL CIVIL 89 $2,228.39 STRUCTURAL DESIGN SENIOR PROFESSIONAL PROFESSIONAL TECHNICIAN DRAFTER/CLERICAL SUBTOTALSTRUCTUAL TOTAL DIRECT LABOR $2,228.39 OVERHEAD (INDIRECT COST ON LABOR ABOVE) % 118% LABOR X OVERHEAD RATE,: OVERHEAD ($) $2,629.50 TOTAL DrnECT LABOR PLUS OVERHEAD 4,857.89 DIRECT COSTS (SPECIFY) COMPUTER REPRODUCTION $200.00 SUPPLIES $100.00 TRAVEL $100.00 SUBCONTRACTORS (LIST) Geotechnical- Gallet & Associates 3,200.00 Structural- Sastry & Assocs (DBE) 2,130.00 OTHER DrnECT COST (LIST) . TOTAL DrnECT COSTS $5730.00 TOTAL ESTIMATED COST $10,587.89 PROFITlO% (NIC Subcontractor Fees) 525.79 COST AMOUNT FOR PHASE $11,113.68 Augusta Public Works & Engineering Department D-S Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-l AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE PROJECT: Washington Rd Intersection Improvements PHASE: Final Plans PW&E NO.: 324-04-201824371 PHASE NO.: 5 SENIOR DRFT %OF # ITEMff ASK DESCRIPTION #DWGS PROF PROF TECH /CLR TOTAL TOTAL 1 Right of Way Plans 2 2 2 4 8 6 2 Field Plan & R/W Review 8 8 6 3 Profile Sheets 2 2 2 4 8 6 4 Construction Plans 2 2 4 4 10 7 5 Drainage Design 2 2 4 2 8 6 6 Drainage Profiles 2 2 4 2 8 6 7 Cross Sections (30) 2 4 4 8 6 8 Utility Plans 2 I 2 2 5 4 9 MOT Plans 2 1 2 2 5 4 10 Signing & Markings Plans 2 2 4 2 8 6 11 Traffic Signal Plan 1 2 4 2 8 6 12 Pavement Design 2 2 1 13 Erosion Control Plans 2 2 4 6 4 14 Summary of Qtys 2 2 4 6 4 15 Detailed Estimate 1 1 4 2 7 5 16 Construction Cost Estimate 1 1 2 2 5 4 17 Construction Staking Plan 2 I 2 3 6 4 18 QA/QC Review 4 4 3 19 Submit Plans for Review 1 2 2 5 4 20 Cover Sheet & Revision Summary 2 2 2 4 3 . 29 33 52 48 2 135 100 TOTALS 1.1 1.8 1.7 0.1 4.7 HOURS/SHEET Augusta Public Works & Engineering Department D-9 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-2 AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL PROJECT: Washington Rd Intersection Improvements PHASE: Final Plans PROJECT NO.: 324-04-201824371 PHASE NO.: 5 DIRECT COSTS PERSONNEL EST RA TEIHR COSTS($) TOTALS HRS CIVIL DESIGN SENIOR PROFESSIONAL 33 30.53 $1,007.49 PROFESSIONAL 52 26.44 1,374.88 TECHNICIAN 48 21.63 1,038.24 DRAFTERlCLERlCAL 2 20.00 40.00 SUB TOT AL CIVIL 135 18.27 $3,460.61 STRUCTURAL DESIGN SENIOR PROFESSIONAL PROFESSIONAL TECHNICIAN DRAFTERlCLERlCAL SUBTOTALSTRUCTUAL TOTAL DIRECT LABOR $3,460.61 OVERHEAD (INDIRECT COST ON LABOR ABOVE)_% 118% LABOR X OVERHEAD RATE = OVERHEAD ($) $4,083.52 TOTAL DIRECT LABOR PLUS OVERHEAD $7,544.13 DIRECT COSTS (SPECIFY) COMPUTER REPRODUCTION $300.00 SUPPLIES 100.00 TRAVEL 100.00 SUBCONTRACTORS (LIST) Structural- Sastry & Assocs (DB E) $4,970.00 OTHER DIRECT COST (LIST) TOTAL DIRECT COSTS $5,470.00 TOTAL ESTIMATED COST $13,014.13 PROFITlO% (NIC Subcontractor Fees) 804.41 COST AMOUNT FOR PHASE $13,818.54 Augusta Public Works & Engineering Department D-lO Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-l AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE PROJECT: Washington Rd Intersection Improvements PHASE: Miscellaneous Svcs - Center West Parkway PW&E NO.: 324-04-201824371 PHASE NO.: 6 SENIOR DRFT %OF # ITEMff ASK DESCRIPTION #DWGS PROF PROF TECH ./CLR TOTAL TOTAL 1 Preliminary Plans 12 8 24 16 3 51 43 2 Final Plans 15 17 26 24 1 68 57 , 27 25 50 40 4 119 100 TOTALS 0.9 1.8 1.5 0.1 4.4 HOURS/SHEET Augusta Public Works & Engineering Department D-ll Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-2 AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL PROJECT: Washington Rd Intersection Improvements PROJECT NO.: 324-04-201824371 PHASE: Preliminary Plans Miscellaneous Svcs - Center West Parkway PHASE NO.:6 DIRECT COSTS PERSONNEL EST RA TEIHR COSTS($) TOTALS HRS CIVIL DESIGN SENIOR PROFESSIONAL 25 30.53 $ 763.25 PROFESSIONAL 50 26.44 1,322.00 TECHNICIAN 40 21.63 865.20 DRAFTER/CLERICAL 4 20.00 80.00 SUBTOTAL CIVIL 119 $3,030.45 STRUCTURAL DESIGN SENIOR PROFESSIONAL PROFESSIONAL TECHNICIAN DRAFTER/CLERICAL SUBTOTALSTRUCTUAL TOTAL DIRECT LABOR $3,030.45 OVERHEAD (INDIRECT COST ON LABOR ABOVE)_% 118% LABOR X OVERHEAD RATE = OVERHEAD ($) $3,575.93 TOTAL DIRECT LABOR PLUS OVERHEAD 6,606.38 DIRECT COSTS (SPECIFY) COMPUTER REPRODUCTION $ 700.00 SUPPLIES $ 300.00 'TRAVEL $ 4.00.00 SUBCONTRACTORS (LIST) Gore Land Survey 3,900.00 OTHER DIRECT COST (LIST) TOTAL DIRECT COSTS $ 5,300.00 TOTAL ESTIMATED COST $11,906.38 PROFITlO% (NIC Subcontractor Fees) 1,785.96 COST AMOUNT FOR PHASE $13,692.34 Augusta Public Warks & Engineering Department D-12 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I FIGURE D-3 Washington Rd Intersection Improvements SUMMARY BY PHASE COST AMOUNT OF CONTRACT PROPOSAL PHASE NO. PHASE DESCRIPTION COST Phase I Traffic Engineering/Concept Design/ $ 7,963.16 Phase II Database Preparation $ 6,961.09 Phase II Preliminary Plans $11,113.68 Phase IV Water and Sewer Plans Concept, preliminary, final, and Miscellaneous (see Appendix E) N/A Phase V Final Design/Construction Plans (incl. RJW plans) $13,818.54 TOTAL COST AMOUNT OF CONTRACT PROPOSAL $ 39,856.47 Phase VI Miscellaneous Services Center West Parkway $13,692.34 Augusta Public Works & Engineering Department D-13 Engineering Consultant Services Agreement July 2002 I' lo.o.T. r,o I I 1 FILE I FROl\l I TO I SUBJE'CT I I I I I 1 I I 1 1 ~ 1",-,::;"",,>...:,.,,:,, . DEPARTMENT OF TRANSPORTATION' STATE OF GEORGIA INTERDEPARTlvlENT CORRESPONDENCE OFFICE Audits W-75-3(l89) Gordon ~\'f\S~ DATE ~~~. atterfield, Transportation Accounts Administrator Jz.... . 'or,) ~ , . b .' ," 0 Vu: .~ J1ITl Chambers, Stare Consultant Deslgn Engmeer :: C>q/~C-. "( 20 __ ~.. ~"" IS '1 C?)' ~ VT;A '<j"-'<"'F C-:" . ,~<t(~ ~t}, , '< fir~: ,--, ,- ,- ,.' . l:L. ut,. I....\.. -. July 9, 2001 Pre-Award Review: LO\l,,'e & Associates Inc. Cost Plus Fixed Fee $569,215.00 Anached is our report on the subject cost proposal submitt~d for examination. Our review was performed as required by the Federal Aid Policy Guide 23 CFR 172.5 @. The scope of OUT review consisre.d prim3.1ily of detennining rhe reasonableness of the financi al rates and factors utilized in the, contractor's proposal. The scope of the review did not encompass the technical aspects of the proposal such as the quamitative and qualitative requirements (j.e" number of hours, trips, printed sheets, or specialties of labor proposed. etc.) and hence; the report is qualified accordingly. If you have any questions regarding the review please call, Dorisa B. Smith at extension 404-657-7034, JMS:BEB:DBS:fwc Attachmencs cc: Audit Files 2001423,2.001611 Tom Hodges, Office of Design Engineering ~ -:f. \JA\~~ :!. Lt;we- I~'. I I I I I I I I I I I I I I I I GEORGIA DEPARTMENT OF TRANSPORTATION REV1EW REPORt OF COST PROpoSAL EXA~lINATION LOWE & ASSOCIATES INC We have .;ompkted a pre-a'ward revie\v of the above-de.scribed cost proposal subrniued by the Lowe arid Associates to the Georgia Department" of Transportation. The revle~1 was conducted as part of re~,ponsibi1ities prescribed by the Georgia Department of Transponation's MANUAL OF GUIDANCE, (Organizational policies, 4F3). The purpose of this review perfonne.d by the Office of Audits was to provlde the Depa.rrrnent'sapplicable contract management assuran.;e that the consultant has an acceptable accounting system and that the various proposed rates are reasonable for estimating purposes. Our review was perfonned in accordance ....vith the applicable portions of Generally Accepted Auditing Standards and Government Auditing Standards issued by the Comptroller General of the UniTed States (Revision 1994). The scope of our review was limited to detennining the adequacy of the prime €onsultant's and subconsultant, Arcadis Geraghty & Miller Inc' 5, accounting systems for job costing purposes and determining the reasonableness of costs contained in the contract price proposal. Our review of the Subconsultant, Hoffman & Company was limited to determining the adequacy of the consultant's acc.ounting system for job costing purposes. Our review of the prime consultant and subconsultant, Arcadis, was performed as desk reviews. Our review was not intended to evaluate the technical aspects of the proposed labor hours, equipment, or subconsultanr needs, or project scope. Accordingly, the results of this review are qualified as to the determination of the proposed contract costs. A revie\v is substantially less in scope than an audit and does not contemplate an evaluation of internal accounting comroI. test of original accounting records, test of submitted records traced to the original source, verification of responses to inquiries by obtaining corroborating evidential maner, and certain other procedures ordinal:ily performed during a pre-award audit. Our methodology consisted of inquiries relative to the consultant's accounting systems, comparison of the proposed costs with certified infonl1ation and other financial documents submitted to us by the consultant; and a review of the prime consultant's unaudited compilation of overhead completed by Georgia Department of Transportation Audit Office. Our methodology extended to the sub<::onsl.lJant Arcadis, which induded an independent audit completed by KPMG, LLP. The criteria used in determining allowable costs were the cost principles contained in FAR Subparts 30, 31.105 and 31.2. This report is intended for the information of The Department's contract management.. It contains proprietary information which should be considered confidential. The results of our revie.w are presented following: I I "..'"-.i,.,":,;;,,,:::",. ",,,,c,,';;'..':;':' .. ., ;"-~ . !. ~., '..; :;:.~ ,t;l I' I GEORGIA DEPA.RTMENT OF TRANSPORTATION- AUOIT REPORT LOWE & A.SSOCIATES INC, STATEMENT OF FINDINGS AND RECOMMENDATIONS FOR PROPOSED COST EVALUATION IM.75-3(1S9) AUDIT FILE 2001423 I I . ''':'' ~ . . ,~=~~~~~~~~:i\::,:;td~~~~~~~*;, , ~.. . I Lowe &. Associates Dir~( Labor Overh8<'Jd @.> (117.28~/,,) Fix03d Fee r.1i> (' O"/~ of DL & OH) Total Direct labor Other Direct Cost CADD Utilization MaiVFedexlCourier Reproduction Supplies Phone Travel Total ODe's $91 ,419 $86,049 $108,787 $100.918 $20,021 $18.697 $220,227 $205,664 $0 $0 $700 $700 $2.500 $2.500 $600 $0 $0 $0 $770 $759 $4.570 $3.959 $224,797 $209.623 I I I Subtotal (Lowe & Associates) I SUBCONSULTANTS Arcadis Direct Labor Overhead @ (191.02% of DL) F'Ac:d Fee @ (10% ot DL & OH) TOlal Direc! Labor Ot~ler Direct Costs CADD Utilization MaiVFedexlCourier Reproduction CADD Mylars . CADD Vellums Bluelines Photocopies Supplies Phone Travel Total Other Direct Costs $80,604 $87,391 $128.967 $166,9~ $20.959 $25,433 $230.527 $279,758 $5,690 $5,690 $745 $745 $4,560 $4,560 $4.505 $4.505 $2,688 $2,688 $434 $0 $925 $925 $500 $0 $1,023 $1.104 $21,070 $20,217 $253.637 $299,975 $23.197 $23,197 $63.438 $63.438 $4.000 $4,000 ,~ I I I I Subtotal (ArC<ldisl I Sastry & AssociatBS Hoffman Engineering Consultant Associates ($5.370) ($7.869) ($1,32.J) . ($14.563) 1 2 3 ($600) 4. (S1 1) ($611 ) 5 ($15.174) $6,787 $37,967 $4,474 $49.231 6 7 8 ($<L34\ 9 ($500) 10 $81 11 ($$53) $.46,338 12- 13 13 13 I ACCOUNTING SYSTEM I LOWE & ASSOCIATES P.RCADIS HOFFMAN Adequate Adequate Adequate 1 1 I p~~' Auditor c> (\ .-~AJ.)G-- 6.~ Audit Supervisor I" I I I I I I I I I I I I 1 I I I 1 I GEORGIA DEPARTMENT OF TRANSPORTATION AUDITOR'S NOTES TO STATEMENT OF FINDINGS AND RECOi\1M:ENDATIONS LOWE & ASSOCIATES, INe. NOTE 1 Lowe & Associates' standard practice is to charge actual hourly rates as opposed to the proposed billing rates for labor hours. We have determined. the supported costS based upon the average of actual labor raf.f~ for employees in ea(:h c1assifi..::ation. Please see the table below for the calculation of the Direct Labor Unfavorable Variance. CLASSIFICA TI ON (SUPPORTED-PROPOSED) X HOURS =VARlANCE Principal-in-Charge ($45.67 - $44.00) 71 hours $119 Project Manager ($34.39 - $35.00) 457 hours ($279) Senior Engineer ($24.23 - $28,00) 754 hours - f$2,843) En!:1:ineer ($25.30 - $24.00) 1207 hours $1,569 Technician ($15.72 - $20.00) 1064 hours ($4,554) Project Assistant ($16.57 - $10.00) , 94 hours $618 Total Unfavorable V.ariance ($5,370) NOTE 2 The cost proposed for Overhead was overstated due to the overstatement of direct labor in Note 1 and an overstated proposed overhead rate. We have determined the supported costs of overhead based upon an unaudited 2000 Overhead Compilation Rate of 117.28%. Please see the table be.low for the calculation of the Overhead Unfavorable Variance. Descriotion Labor Base Overhead Rate Overhead Amount Proposed $91,419.00 119.00% $108,787 Supported $86,048.98 117.28% $100,913 l1nf3vorab1e Variance ($7,869) NOTE 3 The cost proposed for Fixed Pee was based on an overstatc:d Direct Labor and Overhead ArnaUD t. The Unfavorable Van ance for Fixed Fee is $1,324. Please see the table below for the F1X.;:d Fee Unfavorable Variance. Description Labor + Overhead Fixed Fee Rate Fixed Fee I Proposed $200,206 10% $20,0? 1 I Verifi<:'d $186,967 10% $18,697 Unf3vorable V<ldance . . ($1,324) I- I -I I I I I I I I I I I NOTE 7 I The cost propc;>sed for Arcadis' Overhead was understated due to the understatement of direct labor in Note 1 and an understated proposed overh~ad rate_ We have determined the. I supported costs of overh.::.ad based upon an audited 2000 Overhead Rate of 191.0:2%. Please see the table belo\!': for rhe calculation of the Overhead Favorable Variance. NOTE 4 Lowe & Associates proposed to direct bill expenses for supplies. However, as stated on Lowe's Inrema~ Control Questionnaire, Lowe's standard practice is to expense these cost through . overhead. Therefore, 'we question this expense as direct COSL All in-house cost charged to contracts using rates must be audited and the audit repon must explain the procedure used to remove the expenses from the Statement of Indirect Cost and Rate Calculation, NOTE 5 Lowe & Associates proposed a mileage rare of $0.35. However the IRS maximum allowable. rate is $0.345. Please see the table below for the calculation of the Travel expense Unfavorable Variance. DescriPtion Mileage l\-1ileage Rate Travel Amount Proposed 2,200 $0.35 .' . $770 Supported 2,:200 $0.345 $759 Unfavorable Variance ($11) NOTE 6 The costs proposed by Arcadis for direct labor was understated due to employee raises since the proposal date. Arcadis' actual Direct Labor (Proposed Hours * Current Pay Rates) is $87,390.91. Please see the table below for the calculation of the Direct Labor Favorable Varaince. CLASSIFICA TION (SUPPORTED-PROPOSED) X HOURS = VARIANCE Senior Engine.er ($40.82 ~ $37.90) 538 hours $1,570 En~ineer ($30.41 - $27.60) 1:282 hours $3,603 Technician ($22.11 - $20.80) 1138 hours $1,491 Project Assistam ($11.06 - $10.00) 116 hours $123 Total Favorable Variance $6,787 tion Labor Base $80,604.00 $87,390.92 Overhead Rate 160.00% . 191.02% Overhead Amount $128,967 $166,914 $37,967 I I I I I NOTE 8 The cost proposed for Fixed Fee was based on an understated Direct Labor and Overhead Amount. The Favorable Variance for Fixed Fee is $4,474. Please see the table below for the Fixed Fee Favorable Variance. I Description Labor + Oyer-head Fixed Fee Rate Fixed Fee Proposed $209,571 10% $20,959 Verified $254,325 10% $25,433 Favorable Variance $4,474 I I NOTE 9 Arcadis does not have an audited Photocopy rate. Arcadis' standard practice is to expense this cost through overhead. Therefore, we question the direct expense of 6200 photocopies @ $0.07. All in-house COSt charged to contracts using rates must be audited and the audit report must explain the procedure used to remove the expenses [rom the Statement of Indirect 'Cost and'Rate ' Calculation. I I Description lV1ilea2e lVIile.age Rate Travel Amount Proposed 3 ,::00 $0"" $1,023 .-'- Supponed 3,:200 $0.345 $1,104 Favorable Variance ($81 ) I NOTE 12 I Arcadis added $2,038,00 \.vorth of reproduction charges twice in the costs proposal and added a $2.00 rounding error. Therefore, ~"ie question $2,040.00 of their total cost proposal in I aJdilion to notes 6 through 11. I NOTE 13 . Hoffman & Company_ Engineering Consultant Associates and Sastry & Associates fall below rhe guidelines listed in GDOT TOPPS 4020-1. and therefore, we did not obtain support nor I guestion the amounts in the cost proposaL However, proposed direct costs were reviewed for ('(.mpJi3JlCe. with FAR 31 and company stand.al'd pr:iJ,:ri(:es, Amoun[g 'l.Ver€! .:>.dded only to m,ain1:"un consistency for total proposal cost. I I . SAGIFAX B12B1l.02 2:00PM HR H INS !J.Ii..L\1[;eafl.l.llt,I;NT M"l1,'\fCO 'f l..JUWJ:.fi:l:l PAGE 1 I ACQBD;,. CERTIFICATE OF LIABILITY INSURANCE I DA TE (M M/DD/YYl 08/28/02 PR~DUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HRH Insurance of Atlanta, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE I 200 Galleria Pkwy., Ste #1290 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Atlanta, GA 30339 770 984-9345 INSURERS AFFORDING COVERAGE I INSURED INSURERA: Hartford Insurance Group Lowe Associates, Inc. INSURER B: Kemper National Insurance Company 1395 South Marietta Pkwy INSURER c: I Building 400, Suite 200 INSURER D: Nariet-ya, GA 30067 INSURER E: . COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAlN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlD CLAlMS, . POLICY EFFECTIVE DATE MM DO DATE MM DD 11/11/01 11/11/02 EACH OCCURRENCE TYPEOF INSURANCE POLICY NU M B ER LIMITS GENERAL LIABILITY 20SBAGM2370 X COMMERCIALGENERALLlABILlTY CLAIMS MADE[K] OCCUR FIRE DAMAGE(Anyone tlrel MED EXP(Any one person)' PERSONA L I'. A DV INJURY $2 000 000 $300 000 $10 000 $2 000 000 $4 000 000 $4 0 0 0 0 0 0 GENERAL AGGREGA TE PRODUCTS -COMP/OP AGG LOC 20SBAGM2370 11/11/01 11/11/02 COMBINED SINGLE LIMIT (Eaaceidenl) $2, 000, 000 ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X NON,OWNEDAUTOS BODILYINJURY (Per person) $ BODILY INJURY (Per aceidenl) PROPERTY DAMAGE (Peraccldenl) $ AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: EA ACC $ AGG $ EXCESS LIABILITY o CLAIMS MADE EACH OCCURRENCE AGGR EGA TE $ $ $ $ DEDUCTIBLE IA WORKERS COMPENSATION AND EMPLOYERS' LIA BI LlTY 20WBCDS8158 11/11/01 11/11/02 $ $ OTHER Professional iability QL01819500 EL.EACHACCIDENT $500 000 EL.DISEASE,EAEMPLOYEE $500 000 EL.DISEASE,pOLlCYLlMIT $500 000 11/11/01 11/11/02 $2,000,000 Per Claim $2,000,000 Aggregate $ 15 000 Deductible ESCRIPTION OF OPERA TIONS/LOCA TIONS/V EHIC LES/EXCLUSIONS A ODED BY EN DORS EM ENT/SPECIAL PROVISIONS I ERTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER: CANCELLATION City of Augusta fttn: Public Works & Engineering 815 Marvin Griffin Road ugusta, GA 30906 Dept. SHOU LDANYOFTH EABOVE DESCRI BED f'OLlCI ES B ECANCELLED BEFORE THE EXPIRA TlON DATETHEREOF, THEISSUING INSURER WILL ENDEAVOR TO MAIL.3.0- DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHELEFT, BUTFAILURE TO DOSOSHALL IMPOS E NO DB LIGATION OR LIA BILlTY OF ANY KIND UPON TH E INSU RER,ITS AG ENTS OR R EPR ES ENTA TIV ES, A~.,THORI~ ED R EPR.;.S ENTA TIVJ~ Ce-c-l.J." C." ~ 0~AtL1. LKF e ACORD CORPORATION 1988 of 2 #S44923/M38404 Gl en Cl :l <( "5 ., CO) 0 0 N c: :l ., (/) > C tll ill :!: E ill > 0 c. c. ~ <( c: 0 .'" U ill (/) la (j; .f :!: '0 a: J:l Gl LL > o Z .. (,) o .--'---------- , , ill en '" a.. . ~- ..-.....-..:,1-,-.- , . ' il II -_:_-----,-~I .I~--------_.- . , ,. I' . i__._i_~_..._..:~....~ .;- 1--- . . ffj (,) 'I :1 :1 I+"~ o z "tl (/) 0 >N tll o (/) 'iij > iij c: <( Cl .5 Gi Gl c: '5> c: w (,) Gl == ~ tll z':: Q "tl o CO) > "tl :l .. en (5 :E (5 o (.) N "tl o ... 1:: o Q. Gl a: > "tl :l .. en (5 :E (5 o (.) -= tll 15 CO) o ~ a. 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I' ... :l o u en >- o III ~ '0 a: c: o 0, C:N :2S? ~CD 3~ o .;.;- u .. ill ill .0'<<; a': 0 (/) ill :c '(3 o (/) (/) <( "'C c: '" ill ~ o :::! <( ...J ~ Gl '> Gl a: c: tll c:: "tl Qi u: CD ... I I I I I I I I I I I I I I I I I I I APPENDIX E AUGUSTA UTILITIES WATER AND SEWER FACILITIES PROPOSAL If a Request for Proposal issued by Augusta, Georgia Pub 1ic Works and Engineering (APW &E) included planning and/or design related to facilities owned or operated by the (AU), the Consultant shall include in the proposal submitted to PW &E a separate section for the consultant services required for this work. The scope of work defined by the PW &E for roadway work shall be reviewed by the Consultant's water/sewer personnel prior to preparing the proposal for AU consultant services. The format of this section of the proposal shall be in the same format required for the roadway work as shown in Appendix D. The breakdown of tasks shall include a Water/Sewer Miscellaneous Services phase for site- specific and non-typical unforeseen work. An allowance amount for this phase will be established by the City for each project. Format Since the roadway plans are to used as a base for the water and sewer plans, the PW &E format in Chapter 1 of the Augusta. Public Works & Engineering Plan Preparation Guidelines will apply to these plans and is to be used as Base Maps. The roadway typical sections shall indicate the location of new water lines and these new water lines shall be shown on the plans. Relocated sanitary sewer and new trunk lines shall be' shown on plan view. Before the profiles are finalized, coordination with the storm drainage and other relocated utility plans is required. ' Submittal Requirements and List of Drawin~s 30% Yes 90% Yes 60% Yes No No Yes Yes Yes No No No Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes . Yes Yes Yes Yes rofi1es orts Augusta Public Works & Engineering Department E-1 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I Detailed Estimate The detailed estimate shall be based on the TOTALS shown on the Summary of Quantities Sheet. Questions relating to the use of Pay Items shall be brought to the attention to the AU project engineer or liaison engineer. If a given item does not have a pay item, one will be assigned by the AU. Summary of Ouantities The summary of quantities sheet shall be used to show the location, size, type, and length of all items to be used in the construction of the project. It shall be the responsibility of the Consultant to include all pay items corresponding to the design presented on the plans and any other items necessary for the completion of the project. The quantities shown shall be the actual quantities called for on the plans without any increase other than rounding. A separate quantity will be added to some items to used "as directed" by the .AU project Engineer. Pay Items or quantities designated as " as directed by the Engineer" shall be recommended by the Consultant to the AU. The recommendations should be based on anticipated construction problems due to unresolved conflicts or lack of accurate existing database. . Appurtenances shall be located by approximate road stationing with left or right designation. Offset distances are not necessary. Length of pipe at various depths are to stationed by scaling off the water or sewer profiles. Other items can be located on a station to station format. The AU will supply the blank base sheet in mylar or digital format. Water and Sewer Plans The roadway plans are to be used as a base for these drawings. Existing and proposed roadway features, existing and required right-of-way, permanent and temporary easements, parcel data, sewer/septic data and all storm drainage pipes, culverts, and structures are to be shown. Traffic signal mast ann foundations are to be shown. Roadway curve data and bearings, staking data, drainage notes, driveway stationing, and erosion control features shall not be shown. Additional permanent easements not combined with the roadway easements, shall be shown with station offsets or widths sufficient to compute and acquire the easements. See Appendix "A" for additional plan requirements. Profiles Water line profiles can be shown on the roadway centerline profile grade provided the water line generally follows a parallel alignment with the roadway. However, the difference in cover between the roadway centerline and the ground line over the water line shall be considered in the profile design. The existing ground line over the water line shall be shown. Dual water lines (ie., 8" diameter on the south side and a 12" on the north side of the roadway) shall be shown on separate profile drawings due to superelevation of the roadway and differing utility conflicts from one side of the roadway to the other. Information to be shown shall include but not be limited to: pipe size, class and material, location and degree of bends (horizontal and vertical), Augusta Public Works & Engineering Department E-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I location and length of casings, size and wall thickness of casings, jack and bore locations, line valves, connection to existing lines, and other data needed to construct and acquire easements for the facility. Sanitary Sewer line profiles may be shown on the same sheet as the water line profiles if the information can be clearly presented. Information to be shown will include but not be limited to: manholes, pipe size and material, pipe grade, inverts in/out, manhole top elevations and type (bolt down), road stationing, line label, stream and bridge crossing material and stationing, and other special data needed to construct and acquire easements for the facility. All existing and proposed storm drainage, gas, petroleum pipeline, and other major utility crossings, shall be shown on the water and sewer profiles. Roadway Crossin~ Profiles All existing or proposed water lines, 6" diameter or greater, crossing a roadway shall be profiled at the same scale as the roadway profile drawing. All existing and proposed storm drainage, sanitary sewer, gas, petroleum pipeline, and other major utility lines shall be shown. All existing or proposed sanitary sewer lines crossing a roadway shall be shown at 1 "=20 ft. Horizontal and 1"= 1 0 ft. vertical scales. Manholes, bore and receiving pits, limits of jack and bore, casing size and length, pipe size and length, existing and proposed storm drainage, water lines, gas petroleum pipeline, and other major utilities shall be shown. Existing and proposed ground lines shall be shown and labeled. Staee Construction Plans For road widening and reconstruction projects, stage constmction plans sheets may be required. New location projects and minor widening projects will only require a written sequence of construction which will be included as a Special Provision in the contract documents. In any case, the water/sewer stage construction shall be based on the roadway maintenance of traffic plans whether in a written or graphical format. If plan sheets are required, the drawings can be "not to scale" or reduced to any scale plan views. If stage construction or maintenance of traffic cross sections are provided for the roadway portion of the project, the AU construction staging plans must consider these and, if necessary, the water/sewer lines be shown on these plans. If stage construction or maintenance of traffic cross sections are not provided for the roadway portion of the project, the AU construction staging plans shall consider the existing and final roadway cross sections. All existing and proposed water and sewer lines within the limits of road construction shall be shown on the roadway cross sections as part of database preparation. Detail Sheets The standard details included in the Augusta Utilities Water and Sewer Specifications. latest edition, shall be included on the detail sheets. Other special details needed to identify the method, material and dimensions for items not covered in the standard details are to be included on these sheets. Augusta Public Works & Engineering Department E-3 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX F PRELIMINARY LAYOUT CRITERIA FOR BRIDGES 1. The Consultant shall gather from the City all available details and information pertinent to the preparation of the Preliminary Layout. The City will have the final decision as to what data and information is pertinent. 2. The Consultant shall prepare the Preliminary Layouts taking into account the criteria outlined hereinafter. The Consultant shall submit for review and approval by the City the Preliminary Layouts and the following minimum computations. A. Calculations to determine each span length. Distances used shall be defined as roadway, shoulder, barrier, channel width, 2: 1 slope, berm, etc. B. Calculations for minimum vertical clearance at all critical points. C. Calculations and cost comparisons to determine most economical beam type and spacing as well as considering pile or concrete intermediate bents. D. Preliminary beam design calculations for final beam type and spacing selected. E. Economic analysis of vertical end abutments vs. 2: 1 end slopes. F. Computations for bridge construction cost including bridge or structure removal, if any. 3. Any preliminary superstructure design shall be in' accordance with the American Association of State Highway and Transportation Specifications for Highway Bridges dated 1992. Structures involving curved steel members shall also be investigated using the AASHTO Guide Specifications for Horizontally Curved Bridges. 4. All Preliminary Layout computations shall be neatly recorded on 8-112" by 11 " computations sheets, fully titled, numbered, dated, signed by the designer and checker, and indexed. Preliminary layout drawings may be pencil or ink on mylar having outside dimensions of24" by 36" with a 1-1/2" margin on the left and 1 /2" margin elsewhere. 5. The Consultant shall prepare Preliminary Layouts for the bridge. The layouts shall be prepared utilizing the best and most economical superstructure and substructure. 6. The Consultant shall outline on each Preliminary Layout the construction scheme for the structure. The outline shall address the location of any temporary bents, traffic handling requirements, deck screeding operations, location of longitudinal and transverse construction joints in the deck, and any other constmction operations which must be accounted for in the design of the structure. Augusta Public Works & Engineering Department F-l Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 7. The Consultant shall consider the use of abutments at the ends of the bridges and shall make an economic analysis. as to the cost effectiveness of their use. If economically justified, the abutments shall be indicated on the preliminary layouts. 8. The Consultant shall obtain the most economical cross section for the bridge. A typical section shall be prepared which shall indicate the following information. A. For Steel I-shapes and Prestressed AASHTO girders: f) a) b) Center to center spacing of girders. Distance from outside edge of slab to center of exterior girder. This distance (overhang) shall be limited to a maximum of 4' -7-1/2" Deck thickness between girders and thickness at centerline of girder from top surface of deck to top of top flange. Thickness of top and bottom flange and depth of web for steel girders and the type of prestressed girder used for determining vertical clearances. Distance from gutterline to gutter1ine and from outside edge of slab to outside edge of slab. The slope of the deck and the location of any longitudinal construction points. c) d) e) B. For Steel and Concrete boxes: a) Box spacing as measured along the bottom ofthe deck. b) Width of the bottom of the box. c) Depth of section used for computing the vertical clearance. Thickness of the deck between webs and the top and bottom flanges of steel boxes shall be indicated as well as the thickness of deck at the center of the steel box web. d) Distance from gutterline to gutterline and from outside edge of slab to outside edge of slab. e) The slope of the deck and the location of any longitudinal construction points. f) The overhang dimension shall be shown. (The maximum overhang shall be limited to 'a maximum of 4"-7-1/2" for steel boxes and 9'-6" for concrete boxes.) g) The proposed location of longitudinal prestressing ducts shall be indicated. 9. Steel boxes shall be proportioned following the AASHTO Guide Specifications for Horizontally Curved Highway Bridges. For the bridges where the use of two steel boxes may be proposed, the section will be considered fracture critical and this requirement shall be taken into account when determining the economics of the section. 10. In addition to the requirements above, the preliminary layouts shall indicate the following: Augusta Public Works & Engineering Department F-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I A. A plan view of the proposed structure, indicating beginning and end bridge stations, skew angles, joint locations, station and skew of roadways/railways crossing under the structure, width of roadways beneath the structure, taper control station, offset and rate, location of point of minimum vertical clearance, and location and magnitude of the horizontal clearances from edge of trave1way beneath the structure to the face of intermediate bents and abutments. B. An elevation view of the proposed structure indicating the span length, location of fixed and expansion joints, profile of roadways/railways beneath structures, vertical clearance from bottom of structure to roadway/rail beneath, proposed bent locations, and existing ground profile. C. All horizontal and vertical curve data for the bridge and the roadway/rail beneath the bridge. D. The location and elevation ofthe nearest bench mark. E. A brief description of the proposed structure indicating span lengths, curved units, type of end bents, and number of intermediate bents. F. Any drawings and/or narrative description of the construction scheme to indicate how the bridge is to be built, including traffic handling sketches. 11. The minimum vertical clearance from bottom of superstructure to roadway beneath shall be 17'-6" for concrete boxes and 16' -6" for other types of construction. Minimum vertical clearance from bottom of structure to railroad beneath shall be 23'-0". All horizontal and vertical clearances and beginning and end bridge stations shall be mathematically computed and checked. 11. The Consultant shall prepare a construction cost estimate. Augusta Public Works & Engineering Department F-3 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX G ADDITIONAL DESIGN CRITERIA FOR BRIDGES A. MISCELLANEOUS 1. Column ties shall be arranged in such a manner as to accommodate at least a 6 inch tremie so that proper concrete placement will be facilitated. 2. Do not detail construction joints in columns less than 30 feet ill height. Constmctionjoints in abutments shall be clearly indicated. 3. When protective platforms are required for construction over roadways open to traffic, place the following note on the bridge plans: "Protective platforms will be required at this site. See Supplemental Specifications. The Contractor shall maintained a minimum vertical clearance of feet. 4. All construction plans and documents designed, detailed, and furnished by consulting firms for City use shall bear a valid Professional Engineer stamp. All plans submitted to the City for review shall have been checked by the Consultant prior to submission. 5. Every reasonable effort should be made by the designer to arrive at the most economical structure. The Consultant shall also consider construction problems and difficulties. The Consultant shall meet and discuss economic considerations and construction staging and requirements with the City prior to final design. 6. The minimum vertical clearance over the roadway shall be 16'-6" and over the railroad shall be 23' -0". 7. The maximum batter piling shall be 4 horizontally on 12 vertically. 8. Constmction plans prepared by the Consultant shall contain all dimensions, notes, and details necessary for a contractor to prepare a bid and construct the structure. Construction plans for the bridge shall contain the following minimum sheets: a. Plan and Elevation sheets b. Deck plans c. Deck cross-section and detail sheets d. Bearing assembly sheets e. Beam or box elevation and section sheets f. Miscellaneous beam sheets g. End bent sheets h. Intermediate bent sheets Augusta Public Works & Engineering Department G-I Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 1. Bar bending detail sheets J. Shoring and stage constmction sheets and Constmction sequencing sheet, if required Additional sheets may be necessary to show the details required for construction and shall be provided by the Consultant at no additional cost when deemed necessary by the City. The deck cross-section sheets shall contain one full width section across the structure which shall indicate, at least, all the horizontal dimensions necessary to construct the bridge. If the structure is to be stage constructed of if an existing bridge is involved with the new structure, there shall be sufficient deck cross-sections prepared to indicate the staging, location of the existing structure, and location of any temporary barriers on the structure. Deck cross-sections shall be any temporary barriers on the structure. Deck cross-sections shall be prepared indicating the deck, barrier, sidewalk and parapet reinforcing for as many locations as are necessary to show all the deck reinforcing. Deck cross-sections shall also be drawn indicating edge beams, backwalls, diaphragms or cross-frames, end frames, and end walls. Cross-sections shall be cut radially across the structure. The Consultant shall provide any details necessary for the deck drainage system and for any expansion joints needed. The Consultant shall meet with the City and discuss how the deck drainage system will be detailed prior to the beginning of detailing. Every effort shall be made to hide the drainage pipes from view. The deck plan shall contain all longitudinal and transverse dimensions necessary to construct the bridge as well as indicate reinforcing bar numbers and sizes, edge beam width, expansion joint widths, backwall or end wall locations, location of construction and expansion joints, and any other items that are necessary to construct the structure. All details shown in the plans shall be clear. The Consultant shall meet with the City and discuss how the plans will be prepared prior to beginning drafting on the project. The City will have the final say as to how a project is to be drawn and will have the right to require additional drawings at no increase in contract cost. 9. The maximum design strength of any cast-in-p1ace concrete shall be 4500 psi. 10. All highway bridges shall have decks grooved in accordance with Section 500 of the Standard Specifications. 11. For highway bridges, edge beams are to. be designed and detailed using a depth below the beam flange of at least 18 inches. Slab transverse and longitudinal reinforcing steel is to be brought to the edge of the slab and the top mat of edge beam bars shall be below the bottom of the top mat of deck reinforcing steel. Do not use truss-shaped bars in the edge beam. Extend stirrups from edge beam into slab Augusta Public Works & Engineering Department G-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 12. For highway bridges, bridge deck protective surface treatment as per section 500.13C of the Standard Specifications will be required. Top of deck reinforcing steel in all highway bridge decks shall have 2-3/4" of cover. 13. All bridge deck slabs, except for single or two cell concrete boxes, shall be designed using the Georgia Department of Transportation computer slab design tables. Single or two cell concrete boxes shall be designed considering influence surfaces and treating the box as an elastic frame. 14. The handling of traffic and sequencing of construction must be submitted to the City for approval. The Consultant shall consider the traffic conditions when developing the construction,plans and shall indicate by sketches on the plans and by notes the step by step procedure for constructing the structures. This shall include both the detour elements and the permanent bridge. Some of the items to be considered and which shall be addressed are as follows: a. Location of any temporary bents and location and SIze of openings through any falsework that may be required. b. Method for removing existing structure. c. Method for erecting new beams while maintaining traffic. 15. The Consultant shall provide for the installation of utilities, overhead signs and roadway lighting on the bridges. The installation of the items shall be considered in staging the construction of the bridges. 16. Provide for a future paving allowance of30 pounds per square foot. B. STEEL GIRDERS 1. All steel utilized in steel girders shall be ASTM Designation A36, A572, or A588 with Augusta Richmond O;mnty Public Works &Engineering approval. 2. Main load carrying members subject to tension shall be indicated on the plans and shall meet the Charpy V-Notch test requirements found in the Standard Specifications. 3. . When designing for fatigue, all welds shall be Category Cor better as defined by the AASHTO Specifications. 4. The Electro-slag welding process is not allowed for construction of bridges in Georgia. The Consultant shall not design this welding process in any structure. 5. For girder webs six feet or greater in depth, safety handrailing must be provided Details of the handrailing must be included on the plans. Augusta Public Warks & Engineering Department G-3 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I' I I I I 6. Web stiffeners shall be provided no closer than six inches from web splices. Web stiffeners must be provided for all field web splices. 7. Gussett plates attaching lateral bracing to the webs of girders shall be bolted to the girder web. Also a positive support system for the crossing of lateral bracing diagonals shall be provided to limit deflection of the brace system. C. STAY IN PLACE FORMS 1. Provide the following non-composite dead loads to account for metal stay-in- place forins: a. ' Main deck reinforcing normal to centerline of bridge - 9.25 pounds/square foot b. Main deck reinforcing skewed to centerline of bridge - 16 pounds/square foot Do not show on plans any reference for additional weight due to stay in place forms. 2. The use of intermediate supports between beams for metal stay in place forms is allowed for concrete box girder bridges. The shop drawings are to be specifically checked to verify that the gage of metal proposed is adequate to keep deflections within acceptable limits. 3. When designing composite prestressed concrete beam bridges with precast deck panels, neglect one inch of the top slab thickness for all strength caIculations. The one inch thickness shall be included in the dead load calculations. 4. During review of shop detail drawing for prestressed concrete deck panels, the Consultant shall ask the supplier to send sepia sheets of the panel location plans and details of all revised bar reinforcement at the time the supplier sends the final sets of drawings to the County for distribution. The County shall revise the bridge plans to include the spias. and make proper distribution to all holders of that a record will be made of the change in slab design and construction. 5. The Consultant shall investigate the designed deck thickness to determine if prestressed concrete deck panels will work without adding thickness to the slab. If additional slab thickness is required, the Consultant shall make a check of the beams to determine if the extra dead load (excluding the dead load provided for the metal forms) will cause any overstress. If the extra dead load adversely affects the beams, a note shall be place on the Plan and Elevation sheet prohibiting the use of prestressed concrete deck panels for the span or entire structure. Augusta Public Works & Engineering Department G-4 EJ.lgineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 6. Prestressed concrete deck panels will not be allowed for use with the post- tensioned box structures and for structures utilizing structural steel as the superstructure supporting element. D. PRESTRESSED CONCRETE BEAMS 1. Use AASHTO type beams 2. When specifying neoprene bearing pads, make every effort to use standard size pads. Whenever po'ssible, use dowels to hold pads in place rather than expensive bearing assemblies using sole and bearing plates. 3. Anchorage beds are set for horizontal and vertical strand patterns of two inches center to center. Detail all straight and draped strands on two inch spacings as per AASHTO type beam standards. 4. Detail all blockouts for diaphragm bar nuts and washers as circular using 5-inch diameter blockout and 4-inch diameter washer. Make sure to locate diaphragm bars to avoid interference with draped strands. 5. All plans should show a minimum design release strength. 6. Beam on skewed bridges should have only the top flange skewed. 7. Place the following note on plans: "Shop Drawings shall show the details of lifting devices embedded in beam ends." Check shop drawings to verify that lifting devices extend to near the bottoms of beams so that the weight of the beam will not cause tension stresses at the junction of the web and top flange. 8. To prevent cracking at beam ends, provide the minimum amount of reinforcing at beam ends as required by AASHTO in Article 1.6.15. 9. Detail beam lengths to 11-16" increments and state on plans that lengths are horizontal dimensions for in place beams and that fabricator shall adjust lengths for grade and fabrication effects such as shrinkage and elastic shortening. 10.' Make sure deck coping accounts for deflections due to the effects of creep and loss of prestress. 11. Place the following note on the plans: "The contractor shall submit shop drawing on standard plan size 23" x 36" inch sheets showing complete details of beams including the following: Augusta Public Works & Engineering Department G-5 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I a. b. c. d. Augusta Public Works & Engineering Department Non-stressed reinforcement, The method of retaining depressed strands in place. Calculations for determination of the strand elongation required to produce the specified pretensioning force, and detensioning schedule, and Calculations for the determination of casting length. G-6 Engineering Consultant Services Agreement July 2002 I I I I' I I I I I I I I I I I I I I I APPENDIX H PRELIMINARY LAYOUT CRITERIA FOR RET AINlNG WALLS The Consultant shall prepare preliminary layouts for all retaining walls used on the Project. The layouts shall contain a plan and elevation view and indicate the following information: A. Beginning and ending wall stations and offsets. The station and offset shall also be given at every break point along the horizontal alignment of the wall. B. Elevations on top of wall (parapet or traffic barrier) at the beginning and ending of wall and at profile break points. 'C. The existing and proposed ground elevation shall be shown at the bottom and top of the wall as well as a footing envelope which shall indicate the highest elevation the footing for an earth wall can be located. D. Limits of right-of-way shall be indicated by station and offset. E. Horizontal and vertical alignment data, including superelevation data. F. Location and size of any utilities, drainage pipes, noise barriers, light standards, and overhead signs shall be indicated on a cross-sectional view of the wall as well as the plan VIew. G. A narrative of any construction staging which may be required to erect the wall. The Consultant shall meet regularly with the City to discuss the proposed wall structures. Conceptual sketches indicating the proposed structures shall be presented and discussed before the preliminary layout is prepared. Augusta Public Works & Engineering Department H-I Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX I RET AINlNG WALL CONSTRUCTION PLAN AND DESIGN CRITERIA 1. The Consultant shall prepare construction plans for the walls. The plans shall contain a Plan and Elevation of the wall indicating the following: A. Beginning and ending wall stations. B. Elevations on top of wall (parapet or traffic barrier) at the beginning and ending of wall and at profile break points. C. Original ground profile. D. Proposed ground profile; E. Limits of right-of-way. F. Horizontal and vertical alignment data. G. Superelevation data. H. Horizontal offsets to face of wall. 1. Location and height of noise walls which may be required near walls (the City will furnish this information to the Consultant). J. Location and type of overhead signs which may be required near walls (the City will furnish this informatIon to the Consultant). K. Location and size of any drainage structures which may affect the wall. L. Location of roadway lighting which may be near the walls. M. A narrative of any construction staging which may be required to erect the wall. N. For "earth-type" waHs, the length of mesh shall be indicated. O. The elevation of the top of the leveling pad shall be indicated. The minimum cover over the top of the leveling pad shall be 2 feet or that required to give' a 1 a- foot minimum berm as measured from the edge of the leveling pad to the edge of the earth slope in front of the wall. Every effort shall be made by the Consultant to provide the most economical wall. The elevation view shall be drawn to a scale of I: 1 O. Augusta Public Works & Engineering Department I-I Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 2. The plans shall contain a Table of Quantities for each Wall. The Table of Quantities shall list all of the pay items and their quantities that are necessary to bid and construct the wall. 3. All panels used in the construction of a wall shall be designated on the elevation view for the wall. Details of the panels shall be included which shall indicate ,all dimensions necessary to fabricate the panels. 4. The Consultant shall review the plans prepared by the wall companies to verify that the information required in Item 1 above is on their plans. The Consultant shall also prepare the Summary of Quantities sheet for the retaining walls. 5. The Consultant shall review the soil investigation report furnished by the City for possible unstable wall conditions. The Consultant shall discuss any questionable sites with the City prior to final design and detailing of the wall. The City will make a slope stability analysis of the questioned wall and will direct the Consultant as to how to proceed with the design. Augusta Public Works & Engineering Department 1-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX J BID & CONSTRUCTION ASSISTANCE When the City authorizes the construction of the project or projects, the Consultant, in conformance with the construction contract documents, shall: 1. Attend pre-bid conference and/or answer questions that the bidder~ may have regarding the contract documents, plans, and technical specifications. Assist the City in assembling and issuing minutes of the pre-bid conference. 2. Review comments of prospective bidders during the bid period and issue addenda, if necessary. 3. When requested, attend bid openings and assist the City in evaluating bids and recommend bidder( s) for contract award. 4. Attend with representatives from the City a pre-construction conference to start coordination with and give initial instructions to Contractor. 5. Consult with and advise the City as to the acceptability of substitute materials and equipment proposed by the Contractor when substitution is permitted by the contract documents. 6. Review shop drawings, samples, and other submittals of the Contractor only for general conformance to the design concept of the project and for compliance witl:1 the information given in the contract documents. Assist the City in rectifying any design errors and omissions. This may include the necessary redesign at no extra cost to the City. Augusta Public Works & Engineering Department J-l Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I APPENDIX K CONSULTANT PROVIDED DIGITAL MAPPING Mapping will be prepared utilizing standard stereo photogrammetric compilation methods. Features to be shown will include all those features visible on the photography which are generally shown on maps meeting national standards as outlined in the "Reference Guide Outline" published by the U.S. Department of Transportation. Proiect Area Definition The project consists of one-foot contour along the project limits. Proiect Limits 1. Compilation to 250' each side of centerline (includes local side streets). 2. At minor and major collector side streets - compilation to 500' each side of main line and 150' each side of side road centerlines. 3. At arterial side road intersections - compilation to 800' each side of main line and 150' each side of side road centerlines. Photography New aerial photography will be obtained by the Consultant at a negative scale of 1" = 333 and will be suitable for the digital mapping phase ofthis contract. Photogrammetric Control Surveys , 1. Permanent reference monuments will be established in the field in close proximity to the project corridors. Monuments will be placed in intervisible pairs at approximate I mile intervals. The location of the monuments will be mutually agreed upon by the City and the Consultant. 2. Horiz~ntal and vertical control values will be assigned to each permanent monument and will be set-up points in the control network. All monuments will be a set-up point on control traverses. 3. The horizontal control will be established in conjunction with the Georgia State Plane Coordinate Grid Network, NAD83. , 4. The vertical control will be based upon National Geodetic Survey - Mean Sea Level Datum 1929. 5. The monuments set will have an accuracy of 1 :20,000 horizontal and vertical accuracy of 0.04' x square root number of miles. 6. The photogrammetric control will be established to facilitate full-model control of the stereo models via an analytical aerotriangulation procedure. Residuals or past points will be provided to the City. Augusta Public Works & Engineering Department K-I Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I 7. An analytical control solution will be performed for each project upon completion and data reduction of the field survey.operations. 8. Computation for all Global Positioning Points used will be provided to the APW &E and include a control diagram and error ellipses in a graphical format. 9. All horizontal angels will be measured by a theodolite or total station that reads to the nearest second. 10. All horizontal angles will be measured two positions face I and IT or an equivalent procedure. 11. All vertical angles will be read face I and II. 12. All distances will be read ahead and back. 13. All instruments used in establishing control monuments shall be approved by APW&E and certified by a baseline traceable to the N.B.S. prior to beginning any work. 14. Vertical and horizontal control needed to control the photographs and not related to the project control monuments should conform to third order accuracy's. Theodolites or total stations that read to the nearest 6 seconds will be acceptable for this work. 15. A copy of the field survey data notes and reductions will be provided to the APW&E office. A hard copy graphic plot of the field control survey points will be provided for project area. A card showing location sketches of monuments will be provided. 16. A list of monuments in numerical order will be provided. (Card sample attached.) 17. All monuments will meet attached specifications and be stamped as shown. , Photogrammetric Digital File Develooment 1. Develop a digital terrain model such that generation of one-foot contour accuracy is provided. 2. The digital files will be used to graphically display and plot the topographic files 'at 1 "=50' scale containing two-foot contours. 3. A listing of planimetric detail to be collected from the aerial negatives will be mutually agreed upon by the City and Consultant before the start of any work. 4. One-foot contours would be a reference level ofthese files. 5. Within any areas of the stereomodel where full planimetry or topography cannot be reliably developed due,to obscured images, the planimetric and topographic detail will be displayed as dashed-line images. The obscured area will be surrounded by a unique line symbol, and the text "Obscured Area - verify by field survey prior to use for engineering design," will be superimposed over the area. 6. A complete set of interim edited paper check plots at final map scale will be provided to APW &E for review and comment. 7. One set of 3 mil reproducible mylar map sheets will be prepared for each project area. The overall size of each sheet will be 24" x 36". An information mask and title block will be designed to the approval of APW &E. The finished map sheets will represent the planimetry at 1 "=50' scale and will display two-foot contours. The map sheets would be tied to one another via a conventional match line technique. 8. All permanent field control monuments will be displayed upon the final map product/files via a unique symbol. Augusta Public Works & Engineering Department K-2 Engineering Consultant Services Agreement July 2002 I I I I I I I I I I I I I I I I I I I A set of reproducible mylar film photographic enlargements will be prepared to represent each project area based upon the following criteria: 1. Each sequentially numbered negative will be used to prepare an enlargement image. 2. Each positive photographic image will represent a 4.2" x 5.7" image area of each negative. 3. Each enlargement will be printed upon 30" x 40" film stock. 4. Each enlargement image will be scaled in one dimension to measurements extracted from quad sheets. 5. The scale of each enlargement will be approximately 1 "=50'. 6. The enlargements will be processed onto 4 mil matte surface mylar material. 7. Each enlargement would contain a small title block in the lower right hand corner. The title block would include the Augusta, Georgia Public Works & Engineering Department project number, the individual project street name, the number of the enlargement according to the project sequence and the negative exposure number. 8. An easy to follow index agreeable to the City shall be included and delivered. The deliverables will consist of the following: 1. Sterodigitized computer files, 3D format for maps with 1 foot elevation contours and planimetric data and control data in separate layers and final mylar map sheets at a 50 foot scale. 2. Control for mapping (including field books and calculations.) 3. One set ofreproductible mylar film positive photographic enlargements (30" x 40"). 4. The mapping consultant will provide written monthly status reports to PW &E. 5. Two sets of contract prints for the project. Augusta Public Works & Engineering Department K-3 Engineering Consultant Services Agreement July 2002