HomeMy WebLinkAboutVirgo Gambell
Augusta Richmond GA
DOCUMENT NAME: \!\XCOD ~o..mbeu.,
DOCUMENT TYPE: ~'(ee.rYl-ert\- .
YEAR: 0\
BOX NUMBER: \l\
FILE NUMBER: \ 5luL\
NUMBER OF PAGES: --'y7;)
made as of the Fifth (5th} .. _'. : ". "ctayof Nove~be'r.
-ir) ~~~ef~~ TWO, Th.ou.?a~d a~d :1~~~1 .( 29Q:~ ) '.
rpv- BETWEEN the Owner: Augusta GeorgJa ,
(Name and address) 530~ Greene Stre-et.
(, " . ',' __ I" : ,
Room 80)_,~Muriici,pal Building
Augusta, Georgia 309il
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AlA Document B141
Standard Form of - Agreement Between
Owner and Architect
1987 EDITION
THIS DOCUMENT HAS IMPORTANT LkGAL CONSEQUENCES; CONSULTATION WITH
. AN A TTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION.
AGREEMENT
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in the year of
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and the Architect: .
(Name and address)
Virgo Gambill Architects
2531 Center Wes~ Parkway, Suite 200
Augusta, Georgia 30909
For the following Project: The project scope. includes the design of .6 new fire stations to
(Inell/de detailed description of Project, tocation, address and scope.) be located on .var ious si tes in Augus ta - Richmond:"
County, .GA. The 6 new stations will be designed as follows:
1 - New 4 bay "superstation" fir~ station
1 - New 3 bay fire station will be designed, and then;
1 ~ New 4 bay stiperstation fire station (with minor modifications if necessary) will be
site adaptd in another l~cation, and
3 - New 3 bay fire, stations (with minor modifications if necessary) will be site
adapted in other locations.
Site~ include the following: 1 Broad Street, Augusta,GAi Willis Foreman @ Lace Road,
Augusta, GA; Seago Road @'Brown Road, Hephzibah, GA; _1100 Block Hephzibah-McBean Road,
h H~hzibah'dapd 113.700 Block WrightsbOl;O lRoad, Augusta, GA.. .
T e uwner an Arc ltect agree as ser tanh De ow,
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Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961, -1963, 1966, 1967, 1970, 1974, 1977, @1987 by The American Institute
of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial
quotation of its provisions without written permission of the AlA violates the copyright laws of the United States and will be
subject to legal prosecution.
AlA DOCUMENT 8141 " OWNER-ARCHITECT AGREEMENT." FOURTEENTH EDITION" AlA"' "._@1987
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTQN, D.C. 20006
WARNING: Unllce~sed photocopying vlolaie!l U,S, copyright laws and is subject to legal prosecution.
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8141-1987 1
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EDITOR'S NOTE
From time to time, the AlA makes minor corrections and
clarifications in its documents as they are reprinted.
Changes in the 7/88 reprinting of the 1987 edition of B141
were made in Subparagraphs 2.6.1 and 11.3.2. Changes in
this 6/92 reprinting were made in Subparagraph 2.6.10
and Paragraph 4.5. See Section C of the Instruction Sheet
for a detailed description of these changes.
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TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER-AND ARCHITECT
ARTICLE 1.. '
. ARCHITECT'S RESPONSIBILITIES
1.1 ARCHITECT'S. SERVICES
1.1.1 The Architect's services consist of those services per-
formed by the Architect, Architect's employees and Architect's
consultants as enumerated in Articles 2 and 3 of this Agreement
and any other services included in Article 12. . ~
1.1.2 The Architect's services sl1a11 be. performed as ex.pedi-
tiausly as. is consistent with professional skill and.care and the
orderly progress Of the Work. Upon requesF of the Owner, the
Ar~hitect shall submit for the Owner's approval a schedule for
the performance of the 'Architect'ssetvices which. may ,be
adjusted as the Project proceeds, and shall include allowances
for periods of time required for the .owner's review and for
approval of submissions by authorities .having jurisdiction, over
the .Project. Time limits established by this schedule approved
by the Owner shall not, except for reasonable cause, be exceeded
by the Architect or Owner. , . .
1.1.3 The services covered by this Agr~ement are~ubject to
the time limitations contained in Subparagraph q 5:1. . . .
ARTICLE 2
Sc;OPE O(ARCHITECT'S BASIC SERVICES
2.1 DEFINITION
2.1.1 The Architect's Basic Services consist of those described
in Paragraphs 2.2 through 2.6 and any other services identified
in Article 12 as part of Basic Services, and include normal struc-
tural, mechanical and electrical engineering services. ---
2.2 SCHEMATIC DESIGN PHASE
2.2.1 . The Architect shall review the program furnished by the
Owner to ascertain. the requirements of the' profect and shall
arrive at a mutual understanding of such requirements \vith the
Owner. - . . - . .
2.2.2 The .Architect shall provide a preliminary evaluation of -
the Owner's program, schedule and construction-. budget
. requirements, each in terms of the other, subject to the limita-
tions setforth in Subparagraph 5.2.1. .. ; - - .
2.2.3. The Architect shall review with the Owner alternative
approaches to design and construction of the Project.
2.2.4 Based on the mutually agreed-upon ,pr<?gram, schedule
and. construction budget requirements, the Architect shall
prepare; for approval by the Owner, Sc~ematic Design Doeu-
mentsconsisting of drawings and other documents illustrating
the scale and relationship of Project components.
2.2.5 The Architect shall submit to the Ownera preliminary.
estimate of Construction Cost based on current area, yolume or
other unit costs.
2.3 DESIGN DEVELOPMENT PHASE .
2.3.1 Based on the approved Schematic [)esign Documents
and any adjustments authorized by the.Owner i~ the program,
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schedule or construction budget,th~Architect shall prepare,
for approval by the Owner, Design Development Documents
consisting of drawings and other documents to fix and describe
the size and character of the Project as to architectural, struc-
tural," mechanical and' electrical systems, materials and. such
other elements as may be appropriate.
2.3.2 The Architect shall advise the Owner of any adjustments
to the preliminary estimate C?: Construction Cost.,
2.4 . CONSTRUCTION DOCUMENTS PHASE
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2.4.1 Based on the approved Design Deyelopmenl Docu-
ments- and any further adju~t.m~!1~s in the scope or quality of.
~he Project or in .the construction hudget authorized by the
Owner, the Architect shall prepare, for approval by. the Owner,
Construction DocOments. cOl1sisting of Qrav:.irgs and Specific~-
lions setting forth in detail the requirements for the construc-
tion of the Project. -
2.4.2 The Architect shall assist the Owner in. the preparation of
the necessary bidding information, bidding forms, ,the Condi-
tions of the Contract, and the form of Agreement between the
Owner and Contractor.. . .
2.4.3 The Architect shall advise the Owner of any adjustments
to previous preliminary estimates of Construction Cost indi-
cated by changes in requirements or general market conditions.
2.4.4 The Architect shall assist. the .Owner in connection with.
the .Owner's responsibility. for filing documents required for
the approval of governmental ~uthorities having jurisdiction
over the Project.
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2.5 BIDDING OR NEGOTIATION PHASE
2.5.1 The Architect, following the Owner's approval of the
Construction Documents and bf the latest preliminary estimate
of Construction Cost, shall assist the Owner in obtaining bids
or negotiated proposals and assist in awarding and preparing
contracts for construction.
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2.6 CONSTRUCTION PHASE-ADMINISTRATION
OF THE CONSTRUCTION CONTRACT
2.6.1 The Architect's responsibility to provide Basic Services
for tl}e Construction Phase Linder this Agreement commences
with the award of the Contract for Construction and termi-
nates at the earlier of the issuance, to the' Owner of the final
Certificate for Payment or 60 clays after the date of Substan-
tial Cplllpletiqn. of ihe ~or,k. -
2.6.2 The Architect shall provide admfnistration of the Con-
tract for Construction as seUorth below and in the edition of
ALA Document .A201, General Conditions of the Contract for
Construction, current as of the date of this Agreement, unless
otherwise provided in. this Agreement.
2.6.3 Duties, responsibilities and limitations of authority of the
Architect shall not be restricted, modified or extended without
written. agreement of the 9wner and Archite.ct with consent of
the Contractor, which consent shall. not be unreasonably
. withheld.
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AlA DOCUMENT 8141 . OWNER-ARCHITECT AGREEMENT' FOURTEENTH EDITION' AlA"' . @1987
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK-AVENUE, N.W., WASHINGTON, D.C. 20006
B141-1987 2
WARNING: Unlicensed photocopying violates U.S. copyright laws and Is subject to legal prosecution.
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2.6.4 The Architect shall be a representative of and shall advise
and consult with the Owner'(l) during ~onstructionur:ltilfinal .
payment to the Contractor is due, and (2) as an Additional Ser-
vice at the Owner's direction from. time to time during the cor~
rection period described in the Contract for Construction. The
Architect shall have authority to act on behalf of the Owner
orilY to'the extent pro{,ided in this Agreement. unless otherwise
modifi~cr bv written instrument. . ".
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2.6.5 The. Architect shall, visit the site at intervals appropriate
to the stage of construction or as otherwise. agreed: by. the
Owner and Architect in writing to become generally familiar
with trye. progress and quality of the .Work. ~ompleted and tp
determine in general if the Work,is being performed in a man-
ner indicating that 'the Work when completed will be in accoi~
dance with the Contract Documents. However, the Architect
shall not be required to make e-xhaustive orcontinuous.on~site
inspections to check the quality or quantity of the Work. On
the basis of on~site observations as: an architect; the Architect
~hall keep the Owner inforIl1ed 'of the progressandcjuality of
the Work, and shallencleavor to guard 'ihe~ Owner against
defects and deficienci~s in the Work. (Mbre' extensive site
representaiionmdy be agreed io.as il1fAddiiional Service, as
described ill Paragraph 32) See .Exhibi t I
2.6.6 ,.The Architect shall not have control over or charge of
and. shall notQe. re.?ponsible for construction means'.lJlethods,
techniques, sequences or procedures, or for safety precautions
and programs in connection with the Work, since these are
solely the ContractOr's responsibility under the Contract for
. Construction. The Architect shall not be responsible for the
epS' contractor'.s schedules or failure to carry o.ut the Work in accor.-
dance with the Contract Documents' 'W*XA\r~~KjI;<I1liK~
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2.6.' The Architect shall at all times have access to the Work
wherever it is in preparation or progress.
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2.6,8 Except as may otherwise be provided in the Contract
Documents or when direct communications have been spe.
cially authorized, the Owner and Contractor shall communicate
through the Architect. Communications by and with the Archi-
tect's consultants shall be through the Architect.
inspections
2.6.9 Based on the Architect's di:iSm~ and evaluations of
the Con~ractOr's Applications for Payment, the Architect shall
review and certify the amounts due the Contrac.tor:
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2.6.10 The Architect's certification for payment shall consti~
. tute a representation. to the Owner, based on the Architect's
lnspectJ..ons..... I. .d d. S b h265 d
_ . . _ ~:tt'lOf~ at .t le site as proVl e III u paragrap .. an
on the data comprising the Contractor's Application for Pay-
.J cp , ment, that, to the best of the Architect's knO\vledge, informa-
7i1lW. tion and belief,. the Work has progressed to the point indicated
I..{- and the quality of \Xlork is in accordance with the Contract
Documents. The foregoing representations are subject to an
evaluation of the Work for conformance with the Contract
Documents upon Substantial Completion, to results of subse-
quent tests and inspections, to minor deviations from the Con-
tract Documents correctable prior to completion and to spe~
cific qualifications expressed by the Architect. The issuance of a
Certificate for Payment shall further constitute a representation
that the Contractor is entitled to payment in the amount certi-
fied.. However, the issuance of a Certificate for Payment shall
not be a representation that the Architect has (1) made exhaus-
tive or continuous on-site inspections to check the quality or
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quantity of the Work, (2) reviewed construction means, meth-
ods, techniques, sequences Or procedures, (3) reviewed copies
of requisitions received from Subcontractors and material sup-
pliers and other data -requested- by the Owner to substantiate jJ~k> .
the Contractor's right to payment or (4) ascertained how or for (
what purpose the Contr~~~or Q~~tJsed money p~eviously paid
on account of the Contra.ct:-Surn' See Exhlbl t I
2.6.11 The Architett shair ha~e authority to;reject Work which
does not conform to the Contract Documents. Whenever the
Architect considers it necess~rY or'advisable for implementa~
tion of the intent of the Contract Documents, the Architect will
have authority to require additional inspection or testing of the
Work in accordance with the.provisions of the Contract Docu-
ments, whether or not. such Work is fabricated, installed or
completed. Howe,,:er, neit~er this authority of the Architect nor
a decision made in. good faith either to exercise or not to.exer-
cise such auttiorityshallgive rise to a duty or responsibility of
the Architect io the Contractor, Subcontractors, material and
equipment. s\.1ppliers,'thdr agents or employees or other per-
sons performingportki.ns of the Work.
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2.6.12 The Architect shall review and approve or take other
appropriate action upon .Contractor's submittals such as Shop
Drawings, Product Data and' Samples, but only for the limited
purpose of checking for conformance with information given
and the design concept expressed in the Contract Documents.
The Architect's action shaH be taken with such reasonable
prorri'fnnesLls to cause. no }Ielay 'i.ri the Work or in the con-
struction of the Owner or of separate contractors, while allow-
ing sufficient time in the Architect's professional judgment to
permit adequate review. Review afsuch submittals is not can-
ducted for the purpose of determining the accl!facy and ~om-
pleteness of other details such as dimensions and quantities or
for substantiating instructions for installation. or performance of
equipment or systems designed by the Cat1t"ractor, all of which
remain the responsibility. of the Contractor to the extent
required by the Contract Documents.. The Architect's revi~w
shall not constitute approval of safeiy precautions or, unless
otherwise specifically stated by the Architect, o(constructioll;
means, methods, techniques, sequences or procedures. The
Architect's approval of a. specific item shall not., indicate
approval of an assembly of which the item is a component.
When professional certification of performance characteristics
of materials; systems or equipment is required by the Contract
Documents, 'the Architect shall b{(entitled tardy upon such
certification to. establish that the materials, systems or equip-
ment will meet the perfarmance criteria required by the Can~
tract Documents. .
2.6.13 The Architect shall prepare Change. Ordet;s and Con-
struction Change Directives, with supporting documentation
and data if deemed necessary by the Architect as provided in
Subparagraphs 3.1.1 and 3.3.3,. for the Owner's approval and
execution in accordance with the Contract Documents, ane!
may autharize minor changes in the Work not involving an
adjustment in the Contract S':lmor an extension of the Contract
Time which are not inconsistent with the intent of the Contract
Documents.
2.6.14 The Architect shall conduct inspections to determine
the date ~lr 'd:ates of Sllbstantial Cofnpletion and the date of final
completion, shall receive and forward to the Owner for the
Owner's review and. records written warraniiesand related
documents required by the Contract Documents and assem-
bled by the Contractor, and shall issue a final Certificate for Pay-
ment upon compliance with the requirements of the Contract
Documents. -
3 8141-1987
AlA DOCUMENTB141 "OWNER-ARCHtTECT AGREEMENT 0 FOURTEENTH EDITION 0 AIA~-' o@1987
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
WARNING: Unlicensed photocopyIng violates U.S. copyright laws and is subjept to legal prosecution.
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.2.6.1.5 The Architect.sh:J.lI,interpret.and decide matters eon-
. cerning. performance ofthe. Owner an'd . Contractor under the
requirements of the Contract Documents.on written .request of
either the Owner or Contractor. The Architect's response to
such requests shall be .made with reasonable proniptness and
within any time limits agreed upon: .' ..' .
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2.6.16 Interpretations and decisions of the Architect shall be
consistent with the intent of and reasonably inferable from the
.Contract Documents and shall be in ,writing.or in the form of
drawings: When .making such interpretations and .initial 'deci.
sions, the. Architect. shall endeavpr to secure, faithful perfor-
m:mce by both Owner and Contractor, shall not,show partiality
to either, and shall not be liable .for results of interpretations or
decisions so rendered in good faith.
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2.6.1:7. The Architect's decisions on matters;relating fO aesthe-
tic effect shall, b~ final if co.nsistent. with the intent expressed in
the Contract Documents.
2.6.18. The Architect shall render written decisions within a
reasdnabletime on all claims, disputes oi: other inatters inques-
tion' between the Owner :md Contractor.f<o!latihg to the execu-
tion .or. progress of the Work ~:is provided in. die. Contract
.nocuments.' ..! ','-
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ARTICLE 3
,ADDITIONAL SERVI~ES::
3; 1 GENERAL ..
3.1.1 The services described in this' Article 3 are not included
in Basic Services unless so identified in Article 1'2; arid they shall
be paid for by the Owner as provided"in this Agreement, in
addition to the compensation for Basic Services. The services
described 'under Paragraphs 3.2 and 3:4 shall,only be provided
if authorized or confirmed in writing by the Owrier: If services
described LInder Contingent Additional ServiCes in. Paragi:iph
3.3 are required' due to circumstances 6eyond the Architect's
control, the Architect shall ,notify. the . Owner prior to com-
,mencing sl!ch services, 'If the o'wf}er.~le~ii1s t,hat such>ervJces
described under Parag~aph 3.3 are ,not requir~d, iheOWner
shall give prompt written notice. to tpe Architect. If the OWlier
indicates in :::,"'riting that all or part of such ~o,ntingent'~ddi-
tional Services are not required, the Architeclshall have no obli-
gation to provide those services. ..
3:2 PR,O~ECT REPRESENTATION BEYOND BASIC :;
, '; SERVICES.
3.2.1. If more extensive representation at the:'site th:m, is
d~scribed in, Subparagraph 2.6.5 is required, the Architect.shall
provide one' or nlOreProject Represen,tatlves. to asSist in c~rry-
~ng out such additional O?-sit~ ,re~pOns\b~lities. ',,'
,3.2.2 PrOject Representatives shall be selected, employed and
directed by the Architect, and the Architect shall be coqipen-
sated therefor.as agreed by' the Owner. ancl Architect:, The
duties, responsibilities and limitations of authority of Project
Representatives shall 'be as described. in, the edition of AlA
Document B352 current as of the date of this Agreernent, unless
otherwise agreed..
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3.2.3:Through the observations 'by' such Project Rep'resen-
taiives: the; Architect shall endeavor to. provide fufther protec-
tion for the Owner against defects and deficiencies'in the Work,
but the furnishing . of. such project representation shall not
modify the rights, respon'sibilitles' or obiig~tions of the ArchiteCt
as described elsewhere in this Agreement.. . - ,. .
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3.3 CONTINGENT .ADDITIONAL SERVICES
3.3.1. Making revisions in Drawings, Specifications .or other
documents when such revisions are: ':"
.: 1 incorisiste~t with approv~lsor insthictions previously
given by the Owner, including revisions made neces.
"'sary byadjustnlents hi the Qw!,\er"s program orProj-
ect budget; , . '. .
.2 required by the enactment or revision.'of codes, laws
or. regulations -subsequent to the preparation 'or-such
documents; or
.3 . due to changes required as a result of theOwrier's fail- ~J..:__.
,~re to render decisions :in a timel~ ,manner. ,
3.3.2 Providing services required because of significant
changes in the Project including; but not limited to, size, qual-
ity, complexity, the Owner's schedule, or the method of bid-
ding.or negotiating' and contracting for construction, except for
services. required under Subparagraph 5.2,5;, . .
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3.3.3 Preparing Drawings, Specifications and other documen-
t:iticin and supporting data, evaluating Contractor's j:>roposals,
and providing ot)1er services iI1 connection. .~ith Change
Orders and Construction Change Directives,
3.3.4 Pr<,>viding services in connection with evaluating sub:?ti- .
tutions proposed by tl.le Contractor and making subsequent
revisi()l1S to Drawings"Speci.fications and otper d<;>cumentation
resulting therefrom.
~.3.5. Providing consultationconcerning replacement of Work
C1amagec) by fire ,or',othercause ~uring construction, and fur-
. nishing . services' required in connection wi~h the replacement
of such Work.
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3.3.6 Providing services made necessary by the default of'the
Contractor, by major defects or.deficiencies in the Work of the ~
Contractor, or by failure of performance of either the Owner qr ,
Contractor under the Contract for Construction. See. Exhl.bl. t I
3.3.7 Providing services in. evaluating an extensive number of .r--tJ1A/
claims submitted by the Contractor or others in- connection rv
with the 'Work.
3.3.8, Providing services in connection with a public. hearing,
arbitration .proceeding or. legaL proch:ding.,except where the
Architect is party. thereto.
3.3.9 Preparing documents for alternate, separate or sequential
bids or providing services in connection with bidding, negotia-
tion or construction prior to the completion of the Construc-
tion Documents Phase. .
3.4 OPTIONAL' ADDITIONAL.::SERVICES'
,~.4.1 Providing analyses of the Owner's nee cis and program-
ming the requirements oLthe"Project. '
3.4.2' "Providing finallcial feasibility or other'~pecial st~dies.
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3..4.3 Providing. planning surveys, 'site evaluations. or com-
parative studies of prospective sites.
AlA DOCUMENT 8141 . OWNER:ARCHITECT AGREEMENT. FOURTEENTH'EOITlON .. AlA'" .. @1987 .
THE AMERICAN INSTITUTE OF ARCH.ITECTS. 1735 NEW YORK AVENUE, N:W.. ~ASHINGTON, D.C. 20006
WARNING: Unlicensed ptioiocopyiiig "itillite; u;s: co~yrlght laws and Is subject to legal p;.osecution,
B141-t987 4
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3.4.4 Providing special surveys, environmental studies and
submissions required for approvals of governmental authorities
or others having jurisdiction over the Project. '
3.4.5 Providing services relative to future facilities, systems
and equipment.
3.4.6 Providing services to investigate existing conditions or
facilities or to. make measured drawings thereof.
3.4.7 Providing, services to verify the accuracy of drawings or
other information furnished by the Owner.
.3.4.8 Providing coordination of construction performed by
separate contractors or by the Owner's own forces and coordi-
nation of services required in connection with construction
performed and equipment supplied by the Owner.
3.4.9 Providing services in connection with the work of a con-
struction manager or separate consultants retained by the
Owner.
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. 3.4.10 Providing detailed estimates of Construction Cost.
See Exhibit I
3.4.11 Providing detailed quantity surveys or inventories of
material, equipment and labor.
3.4.12 Providing analyses of owning and operating costs.
3.4.13 Providing interior design and other similar services
required for or in. connection with the selection, procurement
or installation of furniture, furnishings and related equipment.
3.4.14 Providing services for planning tenant or rental spaces.
3.4.15 Making investigations, inventories of materials or equip-
ment, or valuations and detailed appraisals of existing facilities.
3.4.16 Preparing a set of reproducible record drawings show-
ing significant changes in the Work made during construction
based on marked-up prints, drawings and other c1ata furnished
by the Contractor to the Architect. See Exhibit I
3.4.17 Providing assistance in the utilization of equipment or
systems such as testing, adjusting and balancing, preparation of
operation and maintenance manuals, training personnel for
operation and maintenance, and consultation during operation.
3.4.18 Providing services after issuance to the Owner of the
final Certificate for Payment, or in the absence of a final Cer-
tificate for Payment, more than 60 days after the date of Sub-
stantial Completion of the Work.
3.4.19 Providing services of consultants for other than archi-
tectural, structural, mechanical and electrical engineering por-
tions of the Project provided as a part of Basic SerVices.
3.4.20 P.roviding any other services not otherwise included in
this Agreement or not customarily furnished in accordance
with generally accepted architectural practice.
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ARTICLE 4
OWNER'S RESPONSIBILITIES
4:1 The Owner shall provide full information regarding
requirements for ,the Project, including a program which shall
set forth. the Owner's objectives, schedule, constraints and cri-
teria, including space requirements "and relationships, flexi-
bility, expandability, special equipment systems and site
requirements.
4.2 The Owner shall establish and update an overall budget for
the Project, including the Construction Cost, the Owner's other
costs and reasonable contingencies related to all of these costs.
4.3 If requested by the Architect, the Owner shall furnish eti-
dence that financial arrangements have been made to fulfill the
Owner's obligations under this Agreement. \
4.4 The Owner shall designate a representative authorized to
act on the Owner's behalf with respect to the Project. The
Owner or such authorized representative shall render decisions
in a timely manner. pertaining to documents submitted by the
Architect in order to avoid unreasonable delay in the orderly
and sequential,progress of the Architect's services.
4.5 The Owner shall furnish surveys describing physical
characteristics, legal limitations and utility locations for the site
of the Project; and a written legal description of the site. The
surveys and legal information shall include, as applicable,
grades and lines of. streets, ,alleys, pavements and adjoining
property and slructl,lres; adjacent drainage; rights-of-way,
restrictions, easements, encroachments, zoning, deed restric-
tions, boundaries and contours of the site; locations, dimen-
sions and necessary c1a~a pertaining to existing buildings, other
improvements and trees; and information concerning available
utility services and' lines, both public and private, above and
below grade, including inverts arid depths. All the information
on the survey shall'be referenced to a Project benchmark.
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4w6 The Owner shall furnish' the-services of-geotechnical. engi-
neers when such services are requested by the Architect. Such
services may include but are not limited to test borings, test
pits, determinations of soil bearing values, percolation tests,
evaluations of hazardous materials, ground corrosion and resis-
tivity tests, including necessary operations for anticipating sub-
soil conditions, with reports and appropriate professional
recommendations.
4.6.1 The Owner shall furnish the services of other consul-
tants when such services are reasonably req~ireci by the scope
of the Project ane! are requested by the Architect.
4.7 The Owner shall furnish structural, mechanical, chemical,
air and water pollution tests, tests for hazardous materials, ane!
other laboratory and environmental tests, inspections and
reports required by law' or the Contract Documents.
4.8 The Owner shall furnish all legal, accounting and insurance
counseling servic~s. as may be necessary at any time for the
Project, including 'auditing services the Owner may require to
verify the Contractor's Applications for Payment or to ascertain
how or for what purposes the Contractor has used the money
paid by or on behalf of the Owner. .
4.9 The services, information, surveys and reports required by
Paragraphs 4.5 through 4.8 shall be furnis~ed. atJhe Owner's
expense, and the Architect shall be entitled to rely upon the
accuracy and completeness thereof.
4.10 Prompt written not\ce shall be given by the Owner to the
Architect if the Owner, becomes aware of any fault or defect in
the Project or nonconformance with the Contract Documents.
4.11 The proposed language of certificates or certifications
requested of the Architect or Architect's consultants shall be
submitted to the Architect for -review and approval at least 14
days prior to execution; The Owner shall riot request certifica-
tions that would require knowledge or services beyond the
scope of this Agreement.
5 B141~19,87
AlA DOCuMENT 8141 0 OWNER,ARCHITECT.AGREEMENT 0 FOURTEENTH EDITIClN.o.AIA"' 0 @1987
THE AMERICAN INSTITUTE. OF A~CHITECTS, 1.735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
WARNING.: !In!icens~d photocopying violates U.S, copyrlgh.t .I~ and Is subject to legal Pro~~~tion.
r l'
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ARTICLE 5
. CONSTRUCTION COST
5.1
DEFINITION
5.1.1 The Construction Cost shall be the total cost or esti-
mated cost to the Owner of all elements of the Project designed
or specified by the Architect.
5.1.2 The Construction Cost shall- include the cost at current
market rates of labor and materials furnished by 'the Owner and
equipment designed, specified, selected or speCially provided
for by the Architect, plus a reasonable allowance for the, Cone
tractor's overhead and profit. In_addition, a reasonable allow-
ance for contingencies shall be included for market .conditions
at the time of bidding and for changes in the Work during
construction. ,. '
5.1.3 Construction Cost does not include the compensation of
the Architect and Architect's consultants, the costs of the land,
rights-of-way, financing or other costs which are the respon-
sibility of the Owner as provided in Article 4.
5.2 RESPONSIBILITY FOR CONSTRUCTION COST
5.2.1 Evaluations of the Owner's Project budget, preliminary
estimates of Construction Cost and detailed estimates of Con-
struction Cost, if any, prepared by the Architect, represent the
Architect's best judgment as a design professional familiar with
~h~ construction industry. It is recognized, however, that nei-
,ther the Architect nor the Owner has control over the cost 0'[
labor, materials or equipment, over the Contractor's rriethods
of determining bid prices, or over competitive bidding; market
or negotiating _ conditions. Accordingly, the ..Architect cannot
and does not warrant or represent that bids or negotiated prices
will not. vary from the Owner's Project budget or from any
estimate of Construction Cost or evaluation prepared or agreed
to by the Architect.
5.2.2 No fixed limit of Construction Cost shall be established
as a condition of this Agreement by the furnishing, proposal or
establis...hment of a Project budget, unless such fixed limit has
been agreed upon in writing and signed by the parties hereto. If
such a fixed lirriit has been established, the. Architect shall be
permitted to include contingencies for design, bidding and
price escalation, to determine what materials; equipment, com-
ponent systems and types of construction are to be included in
the Contract. Documents, to make reasonable adjustments in
the scope of'the Project and to include in the Contract Docu-
ments alternate bi~to adjust the Construction Cost to the fixed
limit. Fixed limits, if any, shall be increased in the amount of'an
increase in the Contract Sum occurring after execution of the
COQtractfor Construction. -
:5.2.3. If the Bidding or Negotiation Phase has not commenced
within 90 days after the Architect submits the Construction
Documents to the Owner, any Project bupget or fixed limit of
Construction Cost shall be adjusted to reflect Changes in the
general H::vel'of prices in the c:onst1'\lction industry between the
date .of submission of the Construction Documents to the
Owner and the date on which proposals are sought.. , .
5.2.4 If a fixed limit of Construction Cost (adjusted as. pro-
vided in Subparagraph 5.2.3) is exceeded by the lowest bona
fide bid or negotiated proposal, the Owner shall:.
.1 give written approval. of an increase .in such fixed
limit; .
.2 authorize rebidding or ren~goti~ting of the Project
within a reasonable time; .
.j'
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.3. if the Project is abandoned, terminate in accordance
. with Paragraph 8:3; or
.4 cooperate in revising the Project scope ani:! quality as
required to,.te~ucethe Const.ruction .Cost.
5.2.5 Ifthe Owner chooses.ioproceed'-under,C1ause 5.2.4.4,
the Architect, without additional charge, shall modify the Con-
tract Documents as necessary to comply with the.fixed limit, if
established as atondition of this Agreement. Tne modification
of Contract Documents shall be theH limit .of the Architect's
responsibility arising out'of the establishment of a fixed limit.
The Architect shall be entitled to corrip~nsation in accordance
with this Agre,ement for .all services performed whether or not ~~
"" Co",,,rue"o" Ph", "comm'"='-See Exhibit: I ?J
ARTICLE 6
USE OF ARCHITECT'S DRAWINGS,
SPECIFICATIONS AND OTHER DOCUMENTS
~~~l
. ....
6.1 The Drawings, Specifications and other documents pre-
pared by the Architect for this Project are instruments of the
Architect's service for use solely with respect to this Project
and,-unless otherwise provided, the.Architect shall be deemed
the author of these documents and shall retain all common law,
statutory and other reserved. rights, including the copyright.
The Owner shall b~ permitted to retain copies, includin.g repro:
ducible copies, of the Architect's Drawings, Specifications and
other documents for information and reference in connection
with the Owner's use and occupancy of the Project. The Archi-
tect's Drawings, Specifications or other documents shall not be
used.by the Owner or others on other projects, for additions to
this Project or for completion of this 'Project by others, unless
the Architect is adjudged to be in default under this Agreement,
except by agreement in writing and with appropriate compen-
sation to the Architect.
6.2 Submission or distribution of documents to meet official
regulatory requirements or for similar purposes. in connection
with-the Project is not to be conslrued as publication in deroga-
tion of the Architect's reserved rights.
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AlA DOCUMENT B141..0WNER.ARCHITECT AGREEMENT ..FOURTEENTH EDITION. AlA.... @1987
THE.AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N,W., WASHINGTON, D.C. 20006
8141-1987 6
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ARTICLE 8
TERMINATION, SUSPENSION OR ABANDONMENT
8.1 This Agreement may be terminated ,by either party upon
not less than seven days'", written notice should the other party
fail substantially to perform in accordance with.the terms of this
Agreement through no fault of the party initiating the termination.
8.2 If the Project is suspended by the Owner for more than 30
consecutive days, the Archirect shall be compensated for ser-
vices performed prior to notice of such suspension. When the
Project is resumed, the Architect's compensation shall be equi-
tab]y adjusted to provide for expenses incurred in the interrup-
tion and resumption of the Architect's services.
8.3 This Agreement'may be terminated by the Owner upon
not less than seven days' written notice to the Architect in the
event that the Project is permanently abandoned. If the Project
is abandoned by the Owner for more than 90 consecutive days,
the Architect may terminate this Agreement by giving written
notice.
-..>~" -....
8.4 Fai]ure of the Owner to make payments to the Architect in
accordance with this Agreement shall be considered substantial
nonperformance and cause for termination.
8.5 ]f the Owner fails to make payment when due the Archi-
tect for services and expenses, the Architect may, upon seven
davs' written notice to the Owner, suspend performance of ser-
vi~es under this Agreement. Unless payment in full is received
by the Architect within seven days of the date of the notice, the
suspension shall take effect without further notice. In the event
of a suspension of services, the Architect shall have no liability
to the Owner for delay or damage caused the Owner because
of such suspension of services. .
8.6 In the event of termination not the fault of the Architect,
the Architect shall be compensated for services performed prior
to termination, together with Reimbursable Expenses then due
and all Termination Expenses as defined in Paragraph 8.7.
8.7 Termination Expenses are in addition to compensation for
Basic and Additional Services, and include expenses which are
directly attributable to termination. Termination Expenses shall
be computed as a percentage of the total compensation for
Basic Services and Adc!.itional Services earned to the time of ter-
mination, as follows:
.1 Twenty percent of the total compensation for Basic
and Additional Services earned to date if termination
occurs before or during the predesign, site analysis, or
Schematic Design Phases;. or
.2 Ten percent of the total c9.mpensation for Basic and
Additional Services earned to date if termination
occurs dutirig'lhe Design Development Phase; or
.3 Five percent of the total compensatiofl for Basic and
Additional Services earned to date if termination
occurs during any.. subsequent phase.
ARTICLE 9
MISCELLANEOUS PROVISIONS
.....1.
9.1 Unless otherwise provided, this Agreement shall be gov-
erned by the law of the' principal place of business' of the
Architect.
9.2 Terms in this Agree~ent shall have the same meaning as
those in AlA Document A201, General Conditions of the Con-
tract for Construction, current as of the date of this Agreemen't.
9.3 Causes pf action between tbe partie~ to this Agreement
pertaining to acts qr- failures. to .act shall b.e deemed to have
accrued and the applicable statutes of limitations shall com-
mence to:run not later than either the date of Substantial Com-
pletion for acts or failure.s to act occurring prior to SUl:>stantial
Completion, or the date of issuance of the final Certificate for
Payment for acts or failllres to. act occurring after Substantial
Completion. '
9.4 The Owner and Architect waive all rights against each
other and against the contractors, consultants, agents and
employees of the other for damages, but only to the extent cov-
ered by. property insurance during construction, except such
rights as they may have to the proceeds of such insurance as set
forth in the edition of AlA Document A20 I, General Conditions
of the Contract for Construction,current as of the date of this
Agreement. The Owner and Architect each shall require similar
waivers from their contractors, consultants and agents.
9.5 The Owner and Architect, respectively, bind themselves,
their partners, successors, assigns and legal representatives to
the other party to this Agreement and to the partners, succes-
sors, assigns and legal representatives of such other party with
respect to all.covenants of this Agreement. Neither Owner nor
Architect shall assign this Agreement without the written con-
sent of the other.
9.6 This Agreement represents the entire and integrated agree-
ment, between the Owner and Architect and supersedes all
prior negotiations, representations or agreements, either writ-
ten or oral. This Agreement may be anlended only by written
instrument signed by both Owner and Architect:
9.7 Nothing contained in this Agreement shall create a contrac-
tual relationship with. ora cause of action in favor of a third .
party against either the Owner or Architect.
9.8. Unless othe~'ise provided in this Agreement, the Architect
and Architect's consultants shall have no responsibility for the
discovery, p~es~nce, handling, removal or disposal of or q:po-
sure of persons to haz,ardous materials in any form at the Proj<;ct
site, including but not limited to asbestos, asbestos products,
polychlorinated. biphenyl (PCB) or other toxic substances.
9.9 The Architect shall have the right to include representa-
tions of the design'of the Project, including photographs of the
exterior and interior, 'among the Architect's promotional and
professional materials. The Architect's materials shall not
include the Owner's confidential or proprietary information if
the Owner has previously advised the Architect in writing of
7 B141-1987
AlA DOCUMENT 8141 . OWNER-ARCHITECT AGREEMENT. FOURTEENTH EDITiON .. AIA~ . @1987
THE AMERICAN INSTITUTE OF ARCHITECTS; 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
'- " ~- -
WARNING: Unlicensed photocopYing violates U,S, copyright laWssnd Is subject to'legal prosecution:
1<
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the specifi!= information considered by the Owner to be confi-
dential or proprietary. The Owner shall provide professional
credit for. the Architect on the construction sign and in the pro-
motional materials for the Project.
ARTICLE 10
PAYMENTS TO THE ARCHITECT
10.1 DIRECT PERSONNEL EXPENSE
10.1.1 Direct Personnel Expense is defined. as the direct
salaries of the Architect's personnel engaged on the Project and
the portion of the cost of their mandatory and customary con-
tributions and benefits related thereto, such as employment
taxes and other statutory employee benefits, insurance, sick
leave, holidays, vacations, pensions and similar contributions
and benefits.
10.2 REIMBURSABLE EXPENSES
10.2.1 Reimbursable Expenses are in addition to compensa-
tion for Basic and Additional Services and include expenses.
incurred by the Architect and Architect's employees and con-
sullants in the interest of the Project, as identified in the follow-
ing Clauses.
10.2.1.1 Expense of transportation in connection with the
Project; expenses in connection with authorized out:of-town
travel; long'distance communications; and fees paid for secur-
ing approval of ~utQorities having jurisdiction over the Project.
See Exhlblt I
10.2.1.2 Expense of reproductions, postagy and handling of
Dra~~~, ~grfiif1f5~i€nl and other documents.
10.2.1.3 If authorized in advance by the Owner, expense of
overtime work requiring higher than regular rates.
10.2.1.4 Expense of renderings, models and moc.k-ups requested
by the Owner.
10.2.1.5 Expense of additional insurance coverage or limits,
including professional liability insurance, requested, by the
Owner. in excess of that normally carried by the Architect an.d
Architect's consultants. See Exhibit I
10.2.1.6 Expense of computer-aided design and. drafting
equipment time when used in connection with the Project.
..
10.3 PAYMENTSON ACCOUNT OF BASIC SERVICES
10.3.1 An initial payment as set forth in Paragraph 11.1 is the
minimum payment under this Agreement.
10.3.2 Subsequent payments for Basic Services shall be made
monthly and, where applicable, shall be in proportion to ser-
vices performed within each phase of service, on the basis set
forth in Subparagraph 11.2.2.
10.3.3 If and to .the extent that the time initially established .in
Subparagraph 11.5.1 of this Agreement is exceeded or extended
through no fault of the Architect, compensation for any ser-
vices rendered during the additional period of time shall be
computed in the manner set forth in Subparagraph 11.3.2.
10.3.4 When compensation is based on a percentage of Con-
struction Cost and any portions of the Project are deleted or
otherwise not constructed, compensation for those portions of
the Project shall be payable to the. extent services are per-
formed on those portions, in accordance with the schedule set
forth in Subparagraph 11.2.2, based on (1) the lowest bona fide
bid or negotiated proposal, or (2) if no such bid or proposal is
received, the most recent preliminary estimate of Construction
Cost or detailed estimate of Construction Cost for such por-
tions of the Project.
10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL
SERVICES .
10.4.1 Payments on account of the Architect's Additional
Services and for Reirribursable Expenses shall be made monthly
upon presentation of the Architect's statement of services ren-
dered or expenses incurred.
10.5 PAYMENTS WITHHELD
10.5.1 No deductions shall be made from the Architect's com-
pensation on account of penalty, liquidated damages or other
sums withheld from payments to contractors, or on account of
the cost of changes in the Work other than those for which the
Architect has been found to be liable.
10.6 ARCHITECT'S ACCOUNTING RECORDS
10.6.1 Records of Reimbursable Expenses and expenses per-
taining to Additional Services and services performed on the
basis of a multiple of Direct Personnel Expense shall be avail-
able to the Owner or the Owner's authorized representative at
mutually convenient times.
ARTICLE 11
BASIS OF CO.MPENSA TION
The Owner shall compensate the Architect as follows:
11.1 AN INITIAL PAYMENT of ril a Dollars ($ nl a
shall be made upon execution of this Agreement and credited to the Owner's account at final payment.
11.2 BASIC COMPENSATION
11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic
Compensation shall be computed as follows: :
(Insert basis of compimsation, includi~lg stipulated Slims, mUlliiJles.or percentages, mid identify phases to which particular methods oj compensation app~)-', if.
necessary'.) ,. . '. _ .
See Exhibit II
AlA DOCUMENT 8141.. OWNER.ARCHITECT AGREEMENT. FOURTEENTH EDITION. AIA~ . @1987
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
B141-1987 8
WARNING: Unlicensed photocopying violates U,S, copyright laws and Is subject to legal prosecution.
11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost, progress payments for Basic Services
in each phase shall total the following percentages of the total Basic Compensation payable:
(Insert additional phases as appropriate.)
SEE EXHIBIT III, SECTION II,
CONTRACT. PAYMENT SCHEDULE.
Schematic Design Phase: ____ __ __ __ __ __,____ __.,-_______ __ _ _ __________.:.__...per.cem.(_ --%)..
Design Development Phase: --- - -- -------- --- ------------ - ------ ---------pefC-€Rl'-(- --%)--
Construction Documents Phase: ---------- ---- -- -------- -- -- --------------perrenr(- -:7.'iI-
Bidding or Negotiation Phase: - - - - - - - - - - -- - -- - - -- -- - - - - - - - - - - - - - - - - - - -- - - -percenCC - -'Yo)-
Construction Phase: - - ---- -- ------ ------------ -- - - -- -------- ---------pefC-€Rl'-(---%)--
Total Basic Compensation:
one hundred percent ( I 00 % )
11.3 COMPENSATION FOR ADDITIONAL SERVICES
11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3.2, compensation shall be com-
puted as follows:
n/a
11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Articles 3 and 12, other than (I) Additional Project
Representation, as described in Paragraph 3.2, and (2) services included in Article 12 as part of Basic Services, but excluding
services of consultants, compensation shall be computed as follows:
(l1lserl!Jasis (~/ compensation. iHe/udinp, rates and/or multiples q{ Direct H:'rsolllld F.\pl'llsl.!for Principals and em!J/oyees, tl1fd ideJlttj)1 Principals and c!assi/v
eml)/(~)lees. II required. !denfI/l' sP(!c~(ic seruice:.... to U'/.Iicb par/icu/ar methods of ComjH'llsalio1t apply ~lll(!C(!SS(/l)'.)
Compensation shall be based on an hourly rate as follows:
Partner
Associate
Architect
Drafting
Clerical
$125/hr
$ 80/hr
$ 70/hr
$ 45/hr
$ 25/hr
11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering
services and those provided under Subparagraph 3.4.19 or identified in Article 12 as part of Additional Services, a multiple of
one point one ( 1.10 ) times the amounts billed to the Architect for such services.
(Iderlli/v specIfic types of consu/tmlls in Article 12, if required.)
11.4 REIMBURSABLE EXPENSES
11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.2, and any other items included in Article 12 as Reimbursable
Expenses, a multiple of one point one ( 1.10 ) times the expenses incurred by the Architect, the Architect's
employees and consultants in the interest of the Project.
11.5 ADDITIONAL PROVISIONS
11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been completed within thirty-six
( ) months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be
compensated as provided in Subparagraphs 10.3.3 and 11.3.2.
AJ 1~!~ii..m~~gMiiiiii_k:;:
f See Exhibi t I
(Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Archi-
tect's prinCIpal places of husiness, the location of the Project and elsewhere may affect the validity of this provision Specific legal advice should be ohtained with
respect to deletiorlS or modifications, and also regarding requirements such as written disclosures or waivers.)
9 8141-1987
AlA DOCUMENT 8141 . OWNER-ARCHITECT AGREEMENT' FOURTEENTH EDITION' AlA\!) · @1987
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006
WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution.
.r I' . .
.,
1.1.5.3 The rates and multiples set forth for Additional Services shall be annually adj.usted in accordance with normal salary review
practices of the Architect.
ARTICLE 12
.OTHER CONDITIONS OR SERVICES
(Insert descriptions of otber services, identify Additional Services included witbin Basic Compensation and modifiCations to tbe payment and compensation terms
included in tbis Asreement.)
1) See Exhibit I
2) The Contract sahll include all specifications as outlined.,_ini;R~quest for
Qualifications #01-081. See Exhibit III.
This Agreement entered into as of the day and ye~ first written above.
OWNER
.~
ARCHITECT
. ~~ (Sf~'um)
':':~_'- The~. Hohbrq.ble:;.
- ~~0GWu'?(~
(Signature)
Bob
Joseph W. Gambill, Jr~, Partner
(Printed name and title)
(Printed name and title)
CIJ
CAUTION: You should sign an original AlA document which has this caution printed in red.
An original assures that changes will not be obscured as may occur when documents are reproduced.
AlA DOCUMENT 8141 . OWNER-ARCHITECT AGREEMENT. FOURTEENTH EDITION. AlA'" . @1987
THE AMERICAN INSTITUTE OF ARCHITECTS, 173? NEW YORK AVENlJE:N.W., WASHINGTON, D.C. 20006
WARNING: Unlicensed photocopying violates U,S, copyright laws and is subject to legal prosecution,
8141-1987 10
c
EXHIBIT I
AUGUSTA-RICHMOND COUNTY, GEORGIA
STANDARD CONTRACT FOR SERVICES
The form of contract is be AlA Document B 141, Standard Form of Agreement Between Owner
and Architect with the following Special Stipulations:
2.6.5 ADD:
2.6.6 ADD:
2.6.10 ADD:
3.3.6 ADD:
3.4,10 ADD
3.4,16 ADD:
5.2.5 ADD:
10,2,1.1 ADD:
10.2.1.2 ADD:
10,2.1.5 ADD:
11,5.2 . ADD:
12.1 ADD:
Exhibit I
The Architect will make on-site inspections of the projects, not less than
at weekly intervals, as part of the Basic Services during the Construction
Phase,
The Architect shall not have control over or charge of acts or omissions
of the Contractor, Subcontractors, or their agents or employees, or any
other persons performing portions of the work; provided, however,
nothing herein shall be construed as relieving the Architect from
responsibility or liability for such acts or omissions as would be revealed
or discovered in an on-site inspection, as provided herein, performed in
accordance with exercise of reasonable and ordinary care,
Except as provided in subparagraphs 2.6,5 and 2.6.6
"except as a result of the failure of the Architect to have discovered same.
in an on-site inspection, as provided herein, performed in accordance
with the exercise of reasonable and ordinary care."
The ArchiteCt shall provide, as a part of the Basic Services, estimates of
construction costs insufficient detail to reasonably advise the Owner of
the status of the project in relation to the budget for same.
The Architect shall provide, as part of the Basic Services, two (2) sets of
"Record Drawin~ls" indicating significant changes to the project.
"subject to the provisions of Article 8,"
Any other authorized travel shall be reimbursed to the Architect at their
actual costs, with mileage to be charged at the rate of $0.25 per mile,
The Architect shall furnish detailed accounting of all such expenses.
"except costs which are offset from a non-refundable portion of plan
deposits paid by General and Sub-Contractors,"
The Architect, as part of the Basic Services, agrees to provide
professional liability insurance with limits of at least One Million Dollars
($1,000,000.00)
This agreement is intended by the Parties to, and does, supersede any
and all provisions of the Georgia Prompt Pay Act, Q,C,G.A Section 13-
11-1, et. Seq. In the event any provision of this Agreement shall control.
Long distance phone calls/faxes and mileage are included in the fee
outlined in paragraph 11.2.1, Except if in conjunction with a site visit to
another project related facility required by the owner.
Page 1 of 2
r
12.2
12.3
12.4
Exhibit I
ADD:
ADD:
ADD:
j'
~
In addition to reproduction of such documents as may be required for
design review and approval, reproduction of ten (10) sets of pla[1s and
specifications are included in the fee outlined in paragraph 11.2.1.
Additional copies, if any, will be billed in accordance with paragraph
10,2.1.2.
Arbitration is hereby eliminated in its entirety, All claims, disputes and
other matters in question between the Owner and the Architect arising
out of or relating to the Agreement, or breach thereof, shall be decided in
the Superior Court of Richmond County, Georgia, The Architect, by
executing this Agreement specifically consents to venue in Richmond
County and waives any right to contest the venue in the Superior Court
of Richmond County, Georgia.
All communication to the Architect shall be directed to Steve Virgo, and
all communications to the Owner from the Architect shall be deemed to
be from and on behalf of Virgo Gambill Architects, It is the intent of this
Agreement that Steve Virgo shall be the representative of the Architect to
whom the Owner shall direct all communications and upon whom the
Owner can rely to be acting on behalf of the Architect.
Page 2 of 2
l
EXHIBIT II
Al)GUSTA RICHMOND COUNTY FIRE STATIONS
AlE PRO..IECT NO. 2124
STATION #1
1 Broad Street
Augusta, GA
A. 4 - Bay Superstation. - NEW DESIGN- Phase I
1. Site Fees: Design unique for Elach site
a. Civil Design
b. Landscaping Design
* c, Topographic / Boundary Survey
* d. Phase One Environmental Site Assessment
* e. Geotechnical Exploration
* f. Level Two Septic System Soil Investigation
TOTAL SITE FEES
2. Architectural/Engineering Fees
a. 5.9% of Actual Building Construction Cost
* Services usually provided by Owner
NOTE: Fees do not include any work on the existing house.
Fees include: a. Separate Bidding Package
b. Complete Construction Administration
c. Minor Package Changes
Exhibit 11
~:
..
$8,900.00
$3,500.00
$2,700.00
$1,500.00
$1,800.00
n/a
$18,400.00
Page 1 of 6
T I-
EXHIBIT II
AUGUSTA RICHMOND COUNTY FIRE STATIONS
AlE PROJECT NO. 2125
STATION #7
Willis Foreman @ Lace Road
Augusta, GA
A. 3 -Bay Superstation - NEW DESIG'N- Phase I
1, Site Fees: Design unique for each site
a. Civil Design
b. Landscaping Design
* c. . Topographic / Boundary Survey
* d. Phase One Environmental Site Assessment
* e. Geotechnical Exploration
* f. Level Two Septic System Soil Investigation
TOTAL SITE FEES
. 2. Architectural/Engineering Fees
a. 5.9% of Actual Building Construction Cost
* Services usually provided by Owner
NOTE: Future Ambulance Service
Site Not Confirmed
Fees include: a. Separate Bidding Package
b. Complete Construction Administration
c. Min'or Package Changes
Exhibilll
'$8,900.00
$3,500.00
$2,700.00
$1,500.00
$1,800.00
$250,00
$18,650.00
Page 2 of 6
EXHIBIT II
. AUGUSTA RICHMOND COUNTY FIRE STATIONS
AlE PROJECT NO. 2126
STATION #19
Seago Road @ Brown Road
Hephzibah, GA
A. 3 - Bay Superstation - SITE ADAPT.. Phase I
1, Site Fees: Design unique for each site
a, Civil Design
b. Landscaping Design
* c, Topographic / Boundary Survey
* d. Phase One Environmental Site Assessment
* e. Geotechnical Exploration
* f.. Level Two Septic System Soil Investigation
TOTAL SITE FEES
2, Architectural/Engineering Fees
a. 3.9% of Actual Building Construction Cost
* Services usually provided by Owner
NOTE: Future Ambulance Servicl~
Fees include: a. Separat13 Bidding Package
b. Complete Construction Administration
c. Minor Package Changes
Exhibilll
.';
$8,900.00
$3,500.00
$2,700.00
$1,500.00
$1,800.00
$250.00
$18,650.00
Page 3 of 6
i
EXHIBIT II
AUGUSTA RICHMOND COUNTY FIRE STATIONS
AlE PROJECT NO. 2127
STATION #8
Highland Avenue @ Parkway Road
(across from Daniel Field Hanger)
Augusta, GA
A. 4 - Bay Superstation - SITE ADAPT WI MODIFICATIONS - Phase II
1. Site Fees:
a, Civil Design
b, Landscaping Design
* c. Topographic / Boundary Survey
* d. Phase One Environmental Site Assessment
* e. Geotechnical Exploration
* f. Level Two Septic System Soil Investigation
$8,900.00
$3,500.00
$2,700.00
$1,500.00
$1,800.00
nla
TOTAL SITE FEES
$18,400.00
2, Architectural I Engineering Fees
a. 3.9% of Actual Building Construction Cost
* Services usually provided by Owner
NOTE: Larger Firefighters Staff than Station #1
Does not include fees for Fire Dept. Admin. Offices (scope not defined)
Fees include: a. Separate Bidding Package
b. Complete Construction Administration
c. Min.or Package Changes
Exhibit II
Page 4 of 6
EXHIBIT II
AUGUSTA RICHMOND COUNTY FIRE STATIONS
AlE PROJECT NO. 2128
STATION #12
1100 Block Hephzibah-McBean Road
Hephzibah, GA
A. 3 - Bay Superstation - SITE ADAPT- Phase II
1. Site Fees:
a. Civil Design
b, Landscaping Design
* c. Topographic / Boundary Survey
* d. Phase One Environmental Site Assessment
* e, Geotechnical Exploration .
* f. Level Two Septic System Soilln,vestigation
TOTAL SITE FEES
2. Architectural/Engineering Fees
a, 3.9% of Actual Building Construction Cost
* Services usually provided by Owner.
NOTE:
Fees include: a. Separate -Bidding Package .
b. Complete Construction Administration
c. Minor Package Changes
Exhibilll.
$8,900.00
$3,500.00
$2,700.00
$1,500.00
$1,800.00
$250.00
$18,650.00
Page 5 of 6
EXHIBIT II
AUGUSTA RICHMOND COUNTY FIRE STATIONS
. AlE PROJECT NO. 2129
. STATION #15
3700 Block VVrightsboro Road
Augusta, GA
, .
A. 3 - Bay Superstation - SITE ADAPT- Phase II
1. Site Fees:
a, Civil Design
b. Landscaping Design
* c. Topographic I Boundary Survey
* d. Phase One Environmental Site Assessment
.* e. Geotechnical Exploration
* f. Level Two Septic System Soil Investigation
TOTAL SITE FEES
2. Architectural/Engineering Fees
a. 3.9% of Actual Building Construction Cost
* Services usually provided by Owner
NOTE: Site Not Confirmed
Fees include: a. Separate Bidding Package
b. Complete Construction Administration
c. Minor Package Changes
Exhibit II
$8,900.00
$3,500,00
$2,700.00
$1,500.00
$1,800.00
n/a
$18,400.00
Page 6 of 6
-,
REQUEST FOI~ QUALIFICA TIONS'
FOR
DESIGN SERVICES
Augusta Richmond County Fire Station
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,
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FOR
CITY OF AUGUSTA COMMISSION
RFQ Number: 01-081
530 GREENE STREET,. AUGUSTA, GA. 30911
Date: April 24. 2001
EXHIBIT 3
Exhibit III Page 1 of 22
REQUEST FOR PROPOSAL
Sealed RFP's will he received at this office until 1100 a.m., Monday, Junc 4, 200 I
FOR FURNISHING:
RFP ITEM #01-081 Design Services for Fire Stations for City of Augusta Fire Department
. RFP's will be received by: The City of Augusta hereinafter referred to as the OWNER at
the offices of:
Geri A. Sams
The City of Augusta Purchasing Department
530 Greene Street - Room 605
Augusta, Georgia 30911
It is the wish of the Owner that minority businesses are given the opportunity to bid on the
various parts of the work. This desire on the part of the Owner is not intended to restrict or
. .
limit competitive bidding or to increase the cost of the work. The Owner supports a healthy
free market system that seeks to include n~sponsible businesses and provide ample opportunity
for business growth and development.
The Owners reserves the right to reject any or all RFP's and to waive technicalities and
informalities. Please markRFP Item Number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than
the office of the Purchasing Department is not advisable. Acquisition of RFP documents from
unauthorized sources placed the bidder at the .risk of receiving incomplete or inaccurate
information upon which tobase his proposal.
A Pre-submittal Conference will be held on 'Vednesday, May 16, 2001 at 3:00 p.m. in Room
605 of the Municipal Building located at 530 Greene Street, Augusta, GA.
Specifications may be obtained at the City of Augusta Purchasing Department.
GERI A. SAMS, Purchasing Director
Publish:
Augusta Chronicle
lVletro Courier
-:May 3, 10, 17,24,2001
-May 9, 2001
cc:
Brenda Byrd-Pelaez
l\'Iike Rogers
Rick Acree
- City of Augusta Equal Opportunity
-City of Augusta Fire Department
-City of l~ugusta Public Works
Exhibit III Page 2 of 22
CITY of AUGUSTA COMMISSION
REQUEST FOR QUALIFICATIONS #01-081
FOR
City of Au!~usta Fire Station
. PROPOSAL DUE
DATE: June 4,2001
TIME: 11 :00 a.m.
SUBMIT TO:
CITY OF AUGUSTA
GERI A. SAMS
. DIRECTOR OF PURCHASING
ROOM 605, 5130 GREENE STREET
AUGUSTA, GA 30911
2
Exhibit III Page 3 of 22
Exhibit III Page 4 of 22
.-
TABLE OF CONTENTS
SECTION I
Guidelines & Introduction
SECT.ION II
Scope of Services
SECTION III
Projects and Ownership of Data
SECTION IV
Response Contents
SECTION V
Selection Process and Evaluation Criteria
SECTION VI
Pre-submittal Conference
Indemnification and Insurance
EXHIBIT I
Standard Contract
.IEXHIBIT II
Standard Form of Proposal
3
~
SECTION I
GUIDELINES:
1. Augusta, Georgia will not be liable for any EXPENSES INCURRED by respondents in their
preparation of proposals. The City reserves the right to reject any and all proposals and to make an
award that is determined to be in the best overall interests of Augusta, Georgia.
2. JOINT PROPOSALS will be accepted; however, the City reserves the right to select the most
qualified underWriters.
3. The City reserves the right to make any INQUIRES regarding any qualifications of any or all
respondents and request additional information.
4. When submitting your proposal FEE STRUCTURE. Price information shall be separated from the
proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked.
The names of the respondents will be identified at the proposal opening; however, no proposal will be
handled so as to permit disclosure of the detailed contents of the responses until after award of
contract. . A record of all responses shall be prepared and maintained for the files and audit purposes.
In a separate envelope and label as follows: Design Services for Fire Stations for City of
Augusta Fire Department RFP #01-081.
5. PUBLIC INSPECTION. The responses will be open for public inspection only after contract award.
Proprietary" or confidential information marked, as such in each proposal will not be disclosed without
written consent of the offeror.
6. EVALUATION AND SELECTION. The request for proposals shall state the relative importance of
price and other evaluation factors that will be used in the context of proposal evaluation and contract
award. (Pricing proposals will not be opened until the proposals have been reviewed and ranked).
7. SELECTION COMMITTEE. A selection committee, minimally consisting of representatives of the
purchasing office, the using agency, and the Administrator's office or their choice .shall convene for
. the purpose of evaluating the proposals.
8. PRELIMINARY NEGOTIATIONS. Discussions with the offerors and technical revisions to the
proposals may occur. Discussions may be conducted with the responsible offerors who submit
proposals for the purpose of clarification and to assure full understanding of, and conformance to, the .
solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any
opportunity for discussions and revision of proposals and such revisions may be permitted after
submission and prior to award for the purpose of obtaining best and final offers. In conducting
discussions, there shall be no disclosure of information derived from proposals submitt~d by
competing offerors. .
9. FINAL NEGOTIATIONS AND LETTING THE CONTRACT. The Committee shall rank the technical
proposals, open and consider the pricin~l proposals submitted by each offeror, and request final and
best offers from the top ranked three firms if available. Award shall be made or recommended for
award through the City Administrator, to the responsible offeror whose proposal is determined to be
the most advantageous to the City. of Augusta, taking into consideration price and the evaluation
factors set forth in the request for proposals. Other factors or criteria shall be used in the evaluation.
The contract file shall contain a written report of the basis on which the award is
made/recommended. The contract shall be awarded or let in accordance with the procedures set
Exhibit III Page 5 of 22
4
forth in the request for proposals. Other factors or criteria shall be used in the evaluation. The
contract file shall contain a written report of the basis on which the award is made/recommended.
The contract shall be awarded or let in accordance with the procedures set forth in the Augusta,
Georgia Code.
10. PROHIBITION AGAINST CONTINGENT FEES. It shall be unethical for a person to be retained, or
to retain a person, to solicit or secure the City of Augusta contract upon any agreement or
understanding for a commission, percentage, brokerage, or contingent fee, except for retention of
bona fide employees or bona fide established commercial selling agencies for the purpose of
. securing business.
11. RIGHT OF REJECTION. We reserve the right to accept or reject any or all responses to this RFP
and to enter into discussions and/or negotiations with one or more qualified vendors at the same
time, if such action is in the best interest of the City of Augusta Commission.
12. REQUEST FOR PROPOSALS. Proposals shall be handled in the same manner as the bid process
as described above for solicitation and awarding of contracts for goods or services with the following
exceptions:
(a) Only the names of the vendors making offers shall be disclosed at the proposal opening.
(b) Content of the proposals submitted by competing persons should not be disclosed during the
process of the negotiations.
(c) Proposals shall be open for public inspection after the award is made.
(d) Proprietary or confidential information, marked as such in each proposal, shall not be disclosed
without the written consent of the offeror.
(e) Discussions may be conducted with responsible persons submitting a proposal determined to
have a reasonable chance of being selected for the award. These discussions will only be for the
purpose of clarification to assure a full understanding of the. solicitation requirement and
responsiveness thereto.
(f) Nonmonetary revisions may be permitted after submissions and prior to award for the purpose of
obtaining the best and final offers. .
(g) In conducting .discussions with the persons submitting the proposals, there shall be no disclosure
of any information derived from the other persons submitting proposals.
13. CITY OF AUGUSTA COMMISSION RIGHT TO INCORPORATE PROPOSALS INTO CONTRACT.
Upon acceptance of the vendor proposal by City of Augusta Commission, the vendor shall enter into
a contract with the City to provide t~e services called o.ut in this RFP. This RFP and the winning
proposal shall be incorporated for reference into the contract.
14. USE OF CONFIDENTIAL INFORMATION. It shall be unethical for any City of Augusta employee or
official knowingly to use confidential information for actual or anticipated personal gain, or for the
actual or anticipated personal gain of any other person, .
.EMPLOYEE CONFLICT OF INTEREST:
It shall be unethical for any City of Augusta business or participant directly or indirectly in a procurement
contract when the employee or official knows that:
(a) the employee or official or any member of the employee's or official's immediate family has a
substantial interest or financial interest pertaining to the procurement contract, except that
the purchase of goods and services from businesses which a member of the Commission or
other City of Augusta employee has a financial interest is authorized as per O.C,Q,A. 36-1-
E~hibit III Page 6 of 22
5
14, or the procurement contract is awarded pursuant to a.c.G.A. 45-10-22 and 45-10-24, or
the transaction is excepted from said restrictions by a.C.G.A. 45-10-25;
(b) Any other person, business, or organization with whom the employee or official of any
member of an employee's or officials immediate family is negotiating or has an arrangement
concerning prospective employment is involved in the procurement contract.
Any employee or official or any member of an employee's or official immediate family who
holds a substantial interest or financial interest in a disclosed blind trust shall not be deemed
to have a conflict of interest with regard to matters pertaining to that substantial interest or
financial interest.
INTRODUCTION
The City of Augusta Purchasing Department is seeking to retain architectural firm(s) to provide professional design
services for a prototype<fire station design to be used in several locations throughout the county for the City of
Augusta Fire Department (hereinafter referred to as the Owner). Responses will be received at the office of the
Director of Purchasing at the above address until '11 :00 a.m. on June 4, 2001. Specific services to be provided are.
shown in the proposed scope of services. .
The City of Augusta strongly encourages minority and women owned firms to participate in this RFQ and further
urges the design teams of all firms reflect inclusion of women and minorities.
Any interested qualified firm(s) and/or party is requested to make a response to accomplish the Scope of Services
described herein. The response is to be signed by a duly .authorized official of the firm and must be submitted in
the time, manner and form prescribed. All interested firms are required to meet Federal, State and Local Equal
Employment Opportunity (EEO) laws and regulations. I
If an award of contract is made as a result of this solicitation, contract will be made on the basis of the response
which best satisfies the intent of this Request for Qualifications and other factors considered in the best interest of
the Owner: The Owner proposes .that, if a contract is entered into for such architectural services, the contract will be
a fixed-price contract. Negotiations may be undertaken with those firms whose Statements of Qualifications show
them to be qualified, responsible, and capable of performing the work. The Owner will consider professional
qualifications and related experience to determine which proposal would be in Owner's best interest if a contract
were made. Architectural Registration and membership in the American Institute of Architects are minimal
qualifications. The Owner reserves the right to consider proposals or modification thereof received at any time
before the award is made, if such action is in the interest of the Owner.
The Owner reserves the right to reject any or all statements received as the result of this request. The Owner also
maintains the right to negotiate with any architect, as necessary, to serve the best interests of Owner. The Owner
will nofbe liable for any .costs incurred by the Architects prior to the signing of a contract.
To be considered, architects must submit a response using the format provided in Part IV and must arrive at the
Purchasing Department offices, located at 530 Greene Street, Suite 605, Augusta, GA 30911, by 11 :00 a.m.,
Eastern Time, on June 4, 2001. They should be marked to the attention of Geri Sams, Director of Purchasing,
An official authorized to bind the firm to the terms and provisions of the proposal must sign the proposal. For a
proposal to be considered it must remain valid for at least 60 days from the time that the Owner receives it.
The Owner will evaluate all Statements of Qualifications received from all firms with respect to evidence that the
goals and objectives of the project are fully understood. The firm's demonstrated technical capability and other
qualifications, as described' herein will also be assessed. The Owner will then make. their recommendation to the
City of Augusta Commission for their consideration and final approval. The form of contract is to be AlA Document
B141, Standard Form of Agreement between Owner and Architect with modifications as required. by COA (see
Exhibit I).
. .,
6
Exhibit III Page 7 of 22
SECTION II
SCOPE OF SERVICES:
Program Summary:
The program consists of preparation of conceptual and preliminary design drawings as well as
construction documentation for construction of a prototype fire station for the City of Augusta
Fire Department. The prototype plan will be revised to suit the requirements of the various
locations while retaining the core floor plan and construction details. Construction
documentation is to include site, architectural, landscaping, structural, electrical, plumbing,
HVAC and other disciplines necessary to construct the facility. A description of work is outlined
below:
Architect's Tasks:
1. Upon selection of a firm and execution of a contract, the Architect will meet with. the Owner and
City of Augusta Facilities Management to discuss the project scope and the objectives of the
Owner for future use of the facility. The architect will then prepare conceptual design drawings for
discussions with the Owner and Facilities Management. Comments and suggestions generated
from this initial review should then be incorporated into the preliminary design drawings and
estimate. .'
2. Occasionally, City of Augusta may require the Architect to attend Commission Committee or Full
Commission meetings to keep the Commissioners informed of project status and scope.
3. Upon completion of the preliminary design drawings, the Architect, Owner, and Facilities
Management will review the drawings and estimates. Evaluation of these preliminary drawings and
estimate will be used to finalize the project scope. If deemed necessary by the Owner or Facilities
Management, revisions to the Preliminary Drawings may be required. Upon acceptance of the
Preliminary Drawings, written notice will be given to the Architect to proceed with Construction
Documents.
4. The project estimate shall be reviewed during the construction documentation phase and the
Owner and Facilities Management notified of any potential overruns. As a minimum, these reviews
shall occur at 50% and 80% document completion. Four complete sets of final documents shall be
presented to Owner and Facilities Manager for final review. Upon acceptance, written notice will be
given to the Architect to proceed with public bid.
5. This project will be let for public bid in accordance with the policies of the City of Augusta.
6. . During the construction phase of the project, the Architect will be responsible for weekly site
inspections to review the quality of work and compliance with the construction documents. They will
. also be responsible for evaluation and approval of periodic Applications .for Payment by the
selected general contractor. Further responsibilities include, but are not limited to:
review/preparation of Change Orders; issuance of Certificate of Substantial Completion; review of
shop drawings; review of close out documentation; and insuring that accurate as-built
documentation is provided.
CONTRACT PAYMENT SCHEDULE
Payment for any contract entered into as a result of this request will be made as follows:
. a. Compensation shall be for a fixed fee payable upon acceptance of the documentation required by
the City of Augusta for the following phases:
1. Preliminary Design Phase: 10 %
2. Construction Document Phase 50 %
3. Bidding Phase 10 %
4. Construction 20 %
5. Project Close-out 10 %
Exhibit III 7
Page 8 of 22
b. Additional Services: Compensation shall be on an hourly basis for work and the reasonable
cost of materials. Time expended shall be accounted for in increments of one-quarter hour.
Exhibit III Page 9 of 22
8
"
SECTION III
PROJECT AND OWNERSHIP OF DATA
PROJECT DESCRIPTION:
The City of Augusta Fire Department provides the following services to the citizens of the County:
Fire Suppression
Fire Prevention
Fire Safety Education
Emergency Medical Response
Hazardous Materials Response
High Angle Rope Rescue
Water Rescue
Community Training
Vehicle Extrication
The following list is a list of spaces and activities that need to be accommodated in the new facility:
" '
Office for the Captain/Lieutenants of the Station
Kitchen Area
Dining Area
Employee restrooms, Male and Female (including showers, lockers)
Sleeping Accommodations
Lounge or Living Room Area
Apparatus Bays
Public Restrooms
Storage Rooms
Decontamination (Laundry) Area
Training Room .
Watch Room
The budget for the proposed prototype project is $ 1,000,000 including design fees and contingency. The budget
for modified plans used at other locations will be adjusted as required to suit site conditions and requirements of
the Fire Department.
OWNERSHIP OF DATA: The ownership of all data, drawings, charts, etc, which are prepared or produced under
this contract shall be that of the City of Augusta.
Exhibit III Page 10 of 22
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SECTION IV
RESPONSE CONTENTS
All responses must be submitted in sealed opaque envelopes to:
City of Augusta
Geri A. Sams
Purchasing Department, Room 605
530 Greene Street
Augusta, GA 30911
706-821-2422
Proposals should be clearly marked on the outside as "RFQ No. 01-081 Qualifications for Design Services". Your
response envelope should be labeled:
City of Augusta Fire Station
The mailing address is 530 Greene Street, Room605,Augusta,GA 30911, however, the City of Augusta assumes
no responsibility for proposals received after the advertised deadline or at any office or location other than that
specified herein, whether due to mail delays, courier error, mishandling or any other reason.
An official authorized to bind the offeror must sign all proposals. Any pro'posal received after this time and date will
not be considered and will be returned unopened to the firm.
Firms that wish to join in a consortium must designate one firm as principal or lead firm. Consortiums will be
evaluated according to the same requirements as a single firm.
The City of Augusta reserves the right to reject any and all responses and to waive any informalities as deemed to
be in the best interest of the City of Augusta and reserves the right to request additional information from a
respondent(s) as deemed necessary to analyze responses.
Proposal s~ould include professional qualifications, specialized experience, technical competence, and capacity to
accomplish the work in the required time. Past performance on similar projects should be documented by
references and other means. References should include name of contact and phone number, and should be
current. Other evaluation criteria as outlined should be addressed and the firm's abilities and compliance provided.
In addition to the Proposal Submission form, Firms shall include not more than five pages of text in which the firm
shall describe the proposed work program as interpreted from the Scope of Services. Nine (9) copies of the
proposal must be submitted for distribution and evaluation. Firms shall outline the scope of work, elements and
tasks therein and the means of execution. Each proposal shall have a "Program Schedule" depicting the
chronological sequence of how the Consultant proposes to conduct the study through all work elements and tasks
within each element.
Your response should follow the general format below.
.1
1. MANAGEMENT AND TECHNICAL RESOURCES: Include general information on your
organization and management process to include the following: line of authority, who will have
overall responsibility for the project, who will oversee daily operation and whether publication
production is accomplished in-house. The proposal should state who would perform specialized
services that may be needed. Include an organizational chart indicating the level of professional
seniority of each member and thE3 time commitments and task responsibility of each phase of the
project.
2. QUALIFICATIONS AND PRIOR EXPERIENCE: Provide information On individual as well as
. I
. related corporate experiences.
3. TERMS AND CONDITIONS: Include a statement agreeing to the Terms and Conditions (Exhibit I),
as they would be included in a contract, if a contract ensues. .
4. CUSTOMER SERVICE PHILOSOPHY: This section should include the firm's interpretation of the
client-architect relationship within the context of the AlA Contract for Architectural Services. The
discussion should indicate the extent to which the firm is willing to participate, within the scope of
the negotiated fee, in the negotiatioris between the City of Augusta, the Owner, and the
10
.Exhibit II~fPctg~ 11 of 22
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Contractor, in order to achieve a design solution. Participation in such negotiations is expected to
include revising estimates, revising drawings, and responding to cost and design concerns. The
. need for such participation by the Architect would be no more than necessary to reach a
construction contract for the desired scope of work within the target budget. Work that the City of
Augusta would not expect to be. included within the base fee would include such things as special
renderings, formal presentations, out of town travel, design services for portions of a building
outside the initial scope of the work, etc. The statement of customer service philosophy should
identify the efforts the architect will make to be accessible to the Owner and the City of Augusta for
purposes of developing the project through construction. Accessibility would be demonstrated by
prompt return of phone calls, processing of required paperwork and reasonable flexibility in
scheduling meetings, etc.
Exhibit III Page 12 of 22
II
'.
SECTION V
SELECTION PROCESS AND EVALUATION CRITERIA
SELECTION PROCESS: A Selection Committee will review all proposals submitted in response to this RFQ.
Based upon the background information reported in the response, the Committee will determine whether the
proposer is qualified or.unqualified.
The selection committee will then rank the firms by first choice, second choice and third choice. The first choice
firm will be called in by the Committee to negotiate contract terms. If negotiations are not mutually successful, the
second choice firm will be called to negotiate and so on. The recommended firm and contract will then be
presented to the City of Augusta Commission for final approval.
Any or all of the finn(s) may be requested to expand on their response and/or make a formal presentation.
The dates and procedures for the selection process are as follows:
Date May 16, 2001 Pre-Submittal Conference at 3:00 P.M. in Room 605,530 Greene Street
Date June 4, 2001 Responses due to the Purchasing Department by 11 :00 A.M.
Date June 11,2001 . Committee to complete a review of responses and identify firm(s) to interview.
Date June 19, 2001 Committee will interview firm(s).
Date July 2, 2001
Committee will recommend choice to Commission for contract
EVALUATION CRITERIA: Proposals will be evaluated/ranked based on the following criteria:
a. Professional qualifications, necessary for satisfactory performance of required services
b. Specialized experience and technical competence in the type of work required.
c. Capacity to accomplish the work in the required time
d. Past performance on contracts with Government agencies, private agencies, private industry in terms of
cost control, quality work, and compliance with performance schedules. Document by references and other
means.
e. Location in the general geographical area of the project and knowledge of the locality of the project.
f. Demonstrated success in prescribing the LIse of recovered materials and achieving waste reduction and
energy efficiency in facility design.
f. Firm's understanding of work to be done.
h. Technical Approach - Quality of Package
1 . Collecting and Analyzing Data
2. Relation of Major Steps
3. Quality of Service to be Rendered
j.
Other Factors
4.
5.
Quality and Conciseness of the Work Program and Master
Schedule
Consultants Proposal Identifies other Technical or Unique Factors
Directly Applicable to this Study but not included in the RFQ.
12
, Exhibit III Page 13 at. 22
6.
Exhibit III Page 14 of 22
Evidence that tile Consultant Consortium (If Applicable) Roles and
Efforts in the Study are clearly defined
"
13
SECTION VI
PRE-SUBMITTAL CONFERENCE,
INDEMNIFIC,A TION AND INSURANCE
PRE-SUBMITTAL CONFERENCE: A pre-submittal meeting will be held on Wednesday, May16, 2001 at 3:00
p.m. in Room 605 of the Municipal Building located at 530 Greene Street, Augusta, Georgia. Questions and
concerns will be addressed at this meeting. Attendance at the meeting is not mandatory, but is encouraged. If not
attending this pre-submittal meeting, a "letter of intent" to submit a proposal must be sent to the Purchasing Office
in order to receive any addenda. Please include Fax number to expedite distribution of addenda.
INDEMNIFICATION AND INSURANCE: The offerer shall carry professional/public liability insurance coverage in
the amount of One Million ($1,000,000), covering itself and all of its employees and agents, and shall indemnify .
and hold harmless City of Augusta and their representatives and employees, from any claim, demands, actions,
and cause for actions arising from any act or non-act or the commission or omission of any act while underthe
terms of the contract.
All questions should be submitted in writing to Geri Sams at the Purchasing Department no later than Friday, May
11, 2001 at 4:00 p.m.; fax inquiries are acceptable at (706) 821-2811. All replies will be in writing and
submitted to all potential proposers. .
14
Exhibit lIt Page 15 of 22
"
EXHIBIT I
AUGUSTA-RICHMOND COUNlY, GEOR.GIA
STANDARD CONTRACT FOR SERVICES
The form of contract is to be AlA Document B141, Standard Form of Agreement Between Owner and Architect
with the following Special Stipulations:
2.6.5
Add:
The Architect will make on-site inspections of the projects, not less than at weekly
intervals, as part of the Basic Services during the Construction Phase.
2.6.6
Delete:
Delete the last sentence in its entirety.
Add: The Architect shall not have control over or charge of acts or omissions of the
Contractor, Subcontractors, or their agents or employees, or any other persons
performing portions of the work; provided, however, nothing herein shall be
construed as relieving the Architect from responsibility or liability for such acts or
omissions as would be revealed or discovered in an on-site inspection, as
provided herein, performed in accordance with exercise of reasonable and
. ordinary care. '
2.6.9
Change:
Change the word observation to inspection.
2.6.10
Change:
In the first sentence, change the word observation to inspection.
Add:
Except as provided in subparagraphs 2.6.5 and 2.6.6.
2.6.19
Delete:
, Delete the text in its entirety.
Add:
See Article 12.3.
3.3.6
Add:
"except as a result of the failure of the Architect to have discovered same in an
on-site inspection, as provided herein, performed in accordance with the exercise
of reasonable ands ordinary care."
3.4.10
Add:
The Architect shall provide, as a part of the Basic Services, estimates of
construction costs in sufficient detail to reasonably advise the Owner of the status
of the project in relation to the budget for same.
3.4.16
Add:
The Architect shall provide, as part of the Basic Services, two (2) sets of "Record
Drawings" indicating significant changes to the project.
5.2.5
Add:
"subject to the provisions of Article 8."
7.1 through7.4
Delete Article 7 in its entirety.
10.2.1.1
Add:
Any other authorized travel shall be reimbursed to the Architect at their actual
costs, with mileage to be charged at the rate of $0.25 per mile. The Architect shall
furnish detailed accounting of all such expenses.
10.2.1.2
Add:
"except costs which are offset from a non-refundable portion of plan deposits paid
, by General and Sub-Contractors."
11.5.2
Delete:
The Architect, as part of the Basic Services, agrees to provide professional liability
insurance with limits of at least Two Million dollars ($2,000,000):
The last sentence in its entirety.
10.2.1.5
Add:
Add:
This agreement is intended by the Parties to, and does, supersede any and all
provisions of the Georgia Prompt Pay Act, O.C.G.A Section 13-11-1, et. seq. In
15
Exhibit III Page 16 of 22
12.1
Add:
, ,
the event any provision of this Agreement is inconsistent with any provision of the
Prompt Pay Act, the provision of this Agreement shall control.
Long distance phone calls/faxes and mileage are included in the fee outlined in
paragraph 11.2.1. Except if in conjunction with a site visit to another project
related facility required by the owner.
12.2
Add:
In addition to reproduction of such documents as may be required for design
review and approval, reproduction of ten (10) sets of plans and specifications are
included in the fee outlined in paragraph 11.2.1. Additional copies, if any, will be
billed in accordance with paragraph 10.2.1.2.
12.3
Add:
Arbitration is hereby eliminated in its entirety. All claims, disputes and other
matters in question between the Owner and the Architect arising out of or relating
to the Agreement, or breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The Architect, by executing this Agreement
specifically consents to venue in Richmond County and waives any right to
contest the venue in the Superior Court of Richmond County, Georgia.
All communication to the Architect shall be directed to , and all
communications to the Owner from the Architect shall be deemed to be from and
on behalf of . It is the intent of this Agreement that
shall be the representative of the Architect to whom the Owner
shall direct all communications and upon whom the Owner can rely to be acting
on behalf of the Architect.
16
Exhibit III Page 17 of 22
"
EXHIBIT II
CITY OF AUGUSTA COMMISSION
REQUEST FOR PROPOSAL #01~081
.,
FORM OF PROPOSAL
PROJECT NAME
CLOSING DATE
CLOSING TIME
--------------------------------------.-------------------------
--------------------------------------.-------------------------
SECTION I - PROPOSAL
Name of Firm
Address
Zip
Phone
Date Established
Names of Principals and Specifics on Experience, and Professional Qualifications of those persons who will serve
the Association (Attach additional sheets if more space is required).
1.
2.
3.
4. References
A.
8.
, C.
17
Exhibit III Page 18 of 22
.'
,
SECTION 11- COMPANY IDENTIFICATION AND OWNERSHIP DISCLOSURE
Contact Person'
Company
'Title
Address
Telephone Number
Indicate Which:
Consortium
*Minority Owned/Controlled Business Yes
No
Partnership
Sole Proprietorship
Small Business Yes_
No_
*Minorities are defined as Blacks, Hispanics, Asians, or Pacific Islanders, American Indians, Alaskan Natives, and
Women.
Organized under the laws of the State of
Principal place of business at
Following are the names and addresses of all persons having ownership interest of 3% or more in the Company:
(Attach more sheets if necessary)
NAME ADDRESS
SECTION III . CONFLICTS OF INTEREST
Standards of conduct for public officers and employees of agencies, defined in the Georgia Statutes.
The Offeror ( ) is ( ) is not aware of any information bearing on the existence of any potential organization conflict
of interest.
SECTION IV - COLLUSION
I certify that this proposal is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a proposal for the same services, materials, supplies, or equipment, and is in all
respects fair and without collusion or fraud. I understand collusive bidding is a violation of the State and Federal
law and can result in fines, prison sentences, and civil damage awards.' '
I hereby certify that the responses to the above representations, certifications, and other statements are accurate
and complete. I agree to abide by all conditions of this Request for Proposal and certify that I am Authorized to
sign for the Offeror.
Signature
Date
Name (Printed)
. Title
18
Exhibit III Page 19 of 22
'j
OFFEROR MUST RETURN THIS COMPLETED FORM WITH THE PROPOSAL
19
Exhibit III Page 20 of 22
.)
~
i
.
SECTION III - CONFLICTS OF INTEREST
Standards of conduct for public officers and employees of agencies, defined in the Georgia
Statutes.
The Offeror is ( ) is not (X) aware of any information bearing on the existence of any potential
organization conflict of interest.
SECTION IV - COLLUSION
I certify that this proposal is made without prior understanding, agreement, or connection with
any corporation; firm, or person submitting a proposal for the same services, materials, supplies,
or equipment, and is in all respects fair and without collusion or fraud. I understand collusive
bidding is a violation of the State and Federal law and can result in fines, prison sentences, and
civil damage awards.
I hereby certify that the responses to the above representations, certifications, and other
statements are accurate and complete. I agree to abide by all conditions of this Request for
Proposal and certify that I am authorized to sign for the Offeror.
Signature ~ Ct:?~~~- Date ult (0 I
Name (Printed) Joseph W. Gambill, Jr., AlA
Title Partner
OFFEROR MUST RETURN THIS COMPLETED FORM WITH PROPOSAL
Exhibit III Page 21 of 22
~
f -
.
.;
Employee Conflict of Interest
1-10-10
It shall be unethical for any Augusta-business or paJ1icipant directly or indirectly in a
procurement contract when the employee or official knO\vs that:
(a) tbe employee or official or any member of the employee's or official's
immediate family has a substantial interest or financial interest pertaining
to the procurement contract, except that the purchase of goods and
services from businesses which a member of the Commission or other
Augusta-Riclmlond County employee has a financial interest is authorized
as per O.c.G.A. 36-1-14, or the procurement contract is awarded pursuant
to O.C.G.A. 45-1O~22 and 45-10-24, or the transaction is excepted from
said restrictions by O.C.G.A. 45-'0-25;
(b) any other person, business, or organization with whom the employee or
official or any member of an employee's or official's immediate family is
negotiating or has an arrangement concern~ng the prospective employment
is involved in the procurement contract.
Any employee or official or any member of an employee's or official's
immediate family who holds a substantial interest or financial interest in a
disclosed blind trust shall not be deemed to have a conflict or interest with
regard to matters peliaining to that substantial interest or financial interest.
Use of Confidential Information
1-10-15
It shall be unethical for any Augusta-Richmond County employee or official knowingly
to use confidential information for actual or anticipated personal gain, or for the actual or
anticipated personal gain of any other prison.
. NanleJ~~ ~WCA-
Title -r--4,-
Company-
V~A
Date
(". /. 01
THIS SHEET IS A REQUIREMENT IN YOUR BID PACKAGE.
Exhibit III Page 22 of 22